process map procedure manual - auto-it - bank account reconciliation.pdf · process map afgri...

Process Map

AFGRI Equipment Australia

Procedure Manual

[Client Trading Name]

Administration Module

Process Code: A320 – Bank Account Reconciliation

[Business Area] Module

Process Code: [Process Code] [Process Name]


Admin Module Process Map – A320 Bank Account Reconciliation

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©Auto-IT Pty Ltd | This material is the property of Auto-IT Pty Ltd. All Use, disclosure and/or reproduction not specifically authorized by Auto-IT Pty Ltd is prohibited.

Contents

High Level Process Definition .............................................................................................................. 3

Business Policies ................................................................................................................................. 4

Bank Reconciliation Timeline ...................................................................................................... 4

Bank Statement Audit ................................................................................................................. 4

Bank Reconciliation Report ......................................................................................................... 4

Procedures .......................................................................................................................................... 5

Bank Account Reconciliation ........................................................................................................... 5

Statement of Work ............................................................................................................................. 6

Introduction .................................................................................................................................... 6

Bank Reconciliation Timeline ...................................................................................................... 6

Bank Reconciliation Report ......................................................................................................... 6

Bank Account Reconciliation ........................................................................................................... 7

Bank Statement Audit ................................................................................................................. 9

Process Flowchart ............................................................................................................................. 10

Program Parameters ......................................................................................................................... 11



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High Level Process Definition

Process Name Bank Account Reconciliation

Process Intent To produce a reconciliation report between the General Ledger Balance and the Bank Statement

Process Owner Finance Manager

Admin

Process User Admin

Process Starts with Bank Statement Processing completed

Process Ends with Bank Account / General Ledger variances accounted for and eliminated

Process Customer Finance Manager AFGRI Directors



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Business Policies The following Business Policies are applicable to the execution of the processes defined and referred to in this Process Map.

Business Policy – A320-01

Bank Reconciliation Timeline

Each day’s Bank Statement should be entered and balanced by 12pm.

Process Owner: Admin


Bank Statement Audit

Initial each day’s Bank Statement to confirm it has been entered and reconciled to.



Bank Reconciliation Report

The Bank Reconciliation Report should be run every day.

Print the report at the end of each month.




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Procedures

Process Description: Bank Account Reconciliation

Process (Major) Steps Procedure Internal Policy

1. Produce Bank Account Reconciliation Report

Objective: To confirm that Bank Statement Processing has been completed and to complete the Bank Reconciliation process

a. Open Bank Account Reconciliation window b. Select Bank Account c. Review Bank Account Reconciliation Report.

Click ellipses buttons against ‘Plus Unpresented Cheques’, ‘Less Outstanding Deposits’ and ‘Less Deposits in Process’ to view details of each category

d. Resolve any Variances and repeat process until Variance = $0.00

e. Clear Matched Transactions indicator f. Click Save & Print



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Statement of Work

Introduction

This is the final task in the bank account reconciliation process and produces a Bank Account Reconciliation report.

If a transaction has been confirmed in bank statement processing must be cleared here.

It is recommended that this only be done once satisfied that the bank reconciliation is correct.


Bank Reconciliation Timeline

Each day’s Bank Statement should be entered and balanced by 12pm.



Bank Reconciliation Report

The Bank Reconciliation Report should be run every day.

Print the report at the end of each month.




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Bank Account Reconciliation

Open the Bank Account Reconciliation window.

Select the Bank Account to report on. The Report detail will be populated to the window.

Any variance must be resolved and the process repeated until the bank reconciliation is correct when the Actual Bank Statement Balance is equal to the closing balance of banks account - Variance is $0.00.

Users can access details of Unpresented Cheques, Outstanding Deposits and Deposits in Process by clicking the ellipses button against the respective entry in the display.



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Select the Clear Matched Transactions box

Click the Save & Print button, to Clear Matched Transactions


Bank Statement Audit

Initial each day’s Bank Statement to confirm it has been entered and reconciled to.




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Process Flowchart



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Program Parameters

The following notes define the parameters applicable to the application described in this Process Map.

process map procedure manual - auto-it - bank account reconciliation.pdf · process map afgri...

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