PeopleSoft eProcurementRequisition PurchasingVouchers in PeopleSoft

Created by : Archana S

Understanding Requisition Process flow

This diagram illustrates the process flow from a requisition to a purchase order:

Eprocurement IntegrationsThis diagram shows how PeopleSoft eProcurement integrates with other PeopleSoft applications:

PurchasingPurchasing:In PeopleSoft, Requisitions are created by eProcurement users to request goods or services. Until the requisitions are fully approved and sourced to a Purchase Order it is only a request.The following diagram shows the Purchase Order's flow to Voucher.

Purchase Order Dispatch and PrintAt Recall, the requester is responsible for sending their own POs to vendors. After the Automated batch process is run to create the Purchase order, you can then print the PO, obtain a signature approval on the hard copy and forward the PO to the Vendor.

Important Process Names and recordsThese are the tables populated when a Requisition is saved and submitted.

REQ_HDRREQ_LINEREQ_LINE_SHIPREQ_LINE_DISTRIB

PV_AUTO_SRC - Requisition Sourcer

These are the tables populated when a Purchase Order is created.

PO_HDRPO_LINEPO_LINE_SHIPPO_LINE_DISTRIB

POPO005 - PO Dispatch/PrintPO_POCALC PO Calculation ProcessPO_CREATE Create Purchase Orders Process

ReceivingRecall uses matching to match POs to Invoices and Receipts. Invoices submitted by vendors are cannot be paid by Recall Accounts Payable unless there is a receipt in the system acknowledging the receipt of goods or services on the Purchase Order.

The following diagram illustrates the first three steps in the voucher life cycle:

Understanding Matching ProcessThe following flowchart illustrates the matching process in Voucher.

Accounts Payable - HierarchyThe PeopleSoft Payables Control Hierarchy is composed of five levels: Business Unit,Origin, Control Group, Vendor, and Voucher. The hierarchy increases the ease of data entry andallows users to set up defaults in the database. Business units sit on top of a control hierarchythat facilitates both voucher entry and payment processing.

Accounts Payable Voucher ProcessingThis diagram shows the Online Voucher Processing.

Accounts Payable Voucher EntryThis flowchart shows Voucher Processing through Excel to CI.

Accounts Payable - PaymentsThis flow chart shows Voucher - Payment Process Flow

Accounts Payables - PaymentsPayment - System and Manual Checks

Questions??

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