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PROCEEDINGS OF THE EVANGELINE PARISH SCHOOL BOARD

Ville Platte, LouisianaApril 18, 2018

Members of the Evangeline Parish School Board met this day in a regular scheduled meeting at 6:00 P.M. at the Media Center, 607 Harvey LeBas Drive, Ville Platte, Louisiana.

Members present were Ms. Wanda Skinner, Mr. Arthur Savoy, Dr. Bobby Deshotel, Board President Wayne Dardeau, Board Vice-President Scott Limoges, Mr. Lonnie Sonnier, Mr. Buck Dupuis, Mrs. Peggy Forman, and Ms. Nancy Hamlin.

Members absent were Mr. Darren Vidrine, Ms. Georgianna Wilson, Mr. Michael W. Fontenot, and Mr. Ellis Guillory, Sr.

Also in attendance were Superintendent Darwan Lazard, Assistant Superintendent Michael Lombas, CFO Amy Lafleur, Assistant District Attorney Nicole Gil, Directors Roxane West (Special Education) and Karen Soileau (CNP), Supervisors Philip Buller (CWA), Jason Hazelton (Maintenance & Operations Facilitator), Kelli Lafleur (Special Education), Penny McDaniel (Title I), and Ted Soileau (Career/Technician/Transportation) Principal in attendance was Sally Moreau (VPE).

Board President Wayne Dardeau declared a quorum and ordered members to proceed with the business of the day at 6:00 p.m.

It was moved by Board Vice-President Scott Limoges, seconded by Ms. Wanda Skinner, and recommended by Superintendent Darwan Lazard to add New Business Items #21, Item #22 and Item #23 to the agenda.

There was no objection, question or comment from board members or audience in attendance.

Voting for the motion were Ms. Wanda Skinner, Mr. Arthur Savoy, Dr. Bobby Deshotel, Board President Wayne Dardeau, Board Vice-President Scott Limoges, Mr. Lonnie Sonnier, Mr. Buck Dupuis, Mrs. Peggy Forman, and Ms. Nancy Hamlin.

Motion carried unanimously.Item #1 – It was moved by Mr. Lonnie Sonnier, seconded by Mr. Buck

Dupuis, and recommended by Superintendent Darwan Lazard to approve minutes of previous meeting dated March 21, 2018, as presented.



Motion carried unanimously.Item #2 – Supervisor Ted Soileau recognized the FBLA sponsors at the four

(4) high schools: Basile High School – Richelle Frey; VPHS – Mitzi Fontenot; PPHS – Jala Bergeron; and MHS Leslie Penn. Each FBLA sponsor recognized FBLA students, from their school, who placed at the District and State competition. Supervisor Ted Soileau explained that students placing Superior/First place at District competition qualify to participate in State competition. District competition results for Basile High School students: Superior/First placement - Jose Palacois (Introduction to Business) and Moriah Veillon (Journalism); Superior Placement - Tara Fontenot and Wesley Lejeune (Agribusiness), Caitlynn Deshotels (Business Calculations), Cameron Berzas and Gavin Christ (Business Communications), Conner Arnaud (Cyber

Security), Jacey Manuel (Introduction to Information Technology), Isaac Cortez, Logan David, and Gabe Duplechin (Marketing), Dawson Ashford, Bubba Reed and Jaylen Thomas (Sports and Entertainment Management) and Madison Miller (Word Processing); Excellent placement - Belle Chaumont (Accounting), Gage Johnson (Advertising), Jessie Johnson (Business Calculations), Vivian Hebert (Computer Applications), Dominic Duplechin (Cyber Security), Brandon Frank (Economics), Quiona Belle (Health Care Administration), Karey Fontenot (Help Desk), Jerome Thomas and Dylan Thompson (Hospitality Management), Shelbie Bergeaux and Lainey Soileau ( Introduction to Business Communication), Hannah Bertrand (Journalism), Christen Lirette (Networking Concepts), Erica Clavier (Organizational Leadership), and Cade Smith (Personal Finance). District competition results for Ville Platte High School students: Superior placement - Caliah Guillory and McKenzie McClinton (Business Ethics Team Event), Imajah Doucet (Computer Applications), Emily Wilson (Computer Applications), Logan Frank (Health Care Administration), McKenzie McClinton (Introduction to Business Communications), Caliah Guillory (Introduction to Financial Math), Imajah Doucet (Organizational Leadership), Colby Lafleur (Organizational Leadership and Personal Finance), Aletra Griffith (Personal Finance), and Loghan Frank (Word Processing); Johnathan Ardoin, Arturo Calderon and Patience Pitre placed 4th in Current Event Team Event; Excellent placement – Johnathan Ardoin (Agribusiness), Olivia LaCombe (Agribusiness and Introduction to Business Communications), Bailey Aymond and Zekia Thomas (Banking and Financial Systems Team Event), McKenzie Walker (Business Communications and Organizational Leadership), Keenya Anderson, LaCourtlyn Arvie and Nakira Freeman (Emerging Business Issues Team Event), Reyonna Gallow (Help Desk), Iyana Freeman, Reyonna Gallow and Emily Wilson (Hospitality Management Team Event), Elvis Tran (Introduction to Business and Introduction to Information Technology), Aletra Griffith (Introduction to Business Procedures), LaCourtlyn Arvie (Introduction to FBLA), Bailey Aymond (Introduction to FBLA), Rayna Fontenot (Introduction to Financial Math), Makayla Jones (Introduction to Financial Math and Word Processing), Bethany Lafleur and Rayna Fontenot (Marketing Team Event), and Arturo Calderon and Tyler Jones (Sports and Entertainment Management Team). District competition results Pine Prairie High School: Superior placement – Kayla Myers (Accounting I), Kaylee Ramsey (Accounting I), Jayln Blevins (Advertising), Allison Bordelon (Business Communications and Business Calculations), Veronica Bernal (Computer Applications and Journalism), Kayla Myers and Kaylee Ramsey (Hospitality Management), Jillian Toussaint (Introduction to Business), Faith Fuller (Introduction to Business Procedures and Introduction to FBLA), and, Cort Fuller (Mr. FBL); Excellent placement – Jillian Toussaint (Introduction to Business Communication). District competition results for Mamou High School: 1st place – Lauren Soileau (Advertising) and Joseph Mabe (Introduction to Financial Math); Superior placement – Justin Fontenot (Agribusiness), Carli Cain (Business Ethics), Ashlyn Foret and Whittney Manuel (Hospitality Management), Abihail Patrick (Introduction to Business Communication), Alyssa Lanthier (Introduction to Business Procedures), Chloe Brinkley (Word Processing), and Sylas Fontenot (Global Business); Top Superior placement – Noah Reed (Computer Applications), Abihail Patrick and Toriance Fontenot (Entrepreneurship), Toriance Fontenot (Introduction to Parliamentary Procedures), and Chloe Brinkley (Spreadsheet Applications); Excellent placement –

Madison Manuel (Banking and Financial Systems), Anne-Marie Bieber (Business Law), Mayla Aguillard (Economics), Alysa Lanthier (Introduction to Business Communication), Kelsey Berzas (Introduction to Business Procedures), Kassidi Aucoin (Introduction to FBLA), and Nyas Jack (Personal Finance). FBLA State Competition results for the parish are: Pine Prairie High School – Cort Fuller placed 8th in Mr. FBL; Mamou High School – Lauren Soileau placed 5th in Advertising, Alyssa Lanthier placed 4th in Introduction to Business Procedures, Joseph Mabe placed 8th in Introduction to Financial Math, Toriance Fontenot placed 6th in Parliamentary Procedures, Chloe Brinkley placed 7th in Work Processing, and Hanna Beene, Sylas Fontenot, and Toriance Fontenot placed 3rd in Web Site Design. The team of Hannah Beene, Sylas Fontenot, and Toriance Fontenot qualified to compete at Nationals in Web Site Design. Toriance Fontenot and MHS FBLA sponsor, Leslie Penn, will be attending Nationals this summer.

Supervisor Ted Soileau congratulated all of the students and their sponsors and commended them for their hard work.

Superintendent Darwan Lazard reminded board members that, as per board action, each student attending nationals is given a $200 stipend from the School Board. (041820108RM Attachment #01)

Item #3 – Lance Enkey, representative from First Student, updated board members on parish transportation.

Mr. Enkey reported that some new buses will be brought in to replace some of the older buses.

The bus radio systems will be upgraded. The present radio system has been working well, but the company has decided to upgrade to a digital 2- way system.

Mr. Enkey, along with Supervisor Ted Soileau, will be looking at new and possibly better camera systems for the buses, hopefully something that is not as “bulky” and “easier to read”.

First Student went through a safety audit and did very well. First Student will be holding a job fair, possibly at the end of May 2018

or first of June 2018. Mr. Enkey is asking to get the word out to anyone who may be interested in driving a bus.

In the last month and a half First Student has re-certified/re-trained twenty-four (24) coaches in the parish. Every coach, that First Student is aware of, that has a CDL license has been re-certified. There is one coach that is presently being trained for the first time.

Scholarship time is approaching. First Student is offering a $1,000.00 scholarship to each of the four high schools in Evangeline Parish. Mr. Enkey is reaching out to principals of each of the high school for the paperwork.

First Student will be having an open forum meeting, on May 8, 2018, starting at 9:30 a.m. Regional Manager, Tony Vidrine, will be in attendance. Bus Drivers, Board Members, and anyone who may have questions or concerns is invited to attend.

Mrs. Peggy Forman asked Mr. Enkey if there is a way to determine bus speed at any particular part of the route.

Mr. Enkey responded “Yes”.

Mrs. Forman stated she had received a complaint from a parent of a bus following her, going 60-65 MPH. The parent was not able to give the bus number.

Mr. Enkey stated that the bus number was not needed in order to check into a situation such as this. All that is needed is the where this occurred and at what time. With this information, First Student can determine what bus was in that area at that particular time and look a look at the bus GPS and should be able to determine the speed of the bus.

Board President Wayne Dardeau also stated he has received complaints that there are student standing in the isle of the bus.

Mr. Enkey stated that bus drivers are told not to allow students to stand in the isle of bus, while the bus is moving. However, some of the time these complaints may be legitimate. The bus drivers usually inform First Student when their bus is getting full, but not always. When reported, the tapes are reviewed and if it is discovered students are standing because there is no seat available, the problem is addressed and corrected. There may be times when students are standing and there are seats available, but the student does not want to sit. This is the responsibility of the driver not to take off while students are standing in the isles. When made aware of such situations, they address this with the bus driver.

Mrs. Nancy Hamlin asked if all of the buses being referred to, with all of the equipment mentioned, belong to First Student.

Mr. Enkey stated, “Yes, all except three”.Mrs. Nancy Hamlin questioned whether First Student has any control over the

buses not owned by First Student.Mr. Enkey stated “No, not with the Zonar”, The Zonar can be installed on

“driver owned buses”, if that is something the board wants done. However, there is a lot involved in the installation of a Zonar”. There is a lot of wiring involved with a lot of battery drainage.

Item #4 – Maintenance Projects Report for March 2018 was presented. (04182018RM Attachment #02)

There was no question or comment from board members or audience in attendance.

Item #5 – Warehouse Delivery Report for March 2018 was presented. (04182018RM Attachment #03)


Item #6 – CNP Maintenance Log for March 2018 was presented. (04182018RM Attachment #04)


Item #7 – Information was presented to board members for the Southern Region Leadership Conference to be held July 22, 2018 – July 24, 2018 at Beau Rivage Resort & Casino in Biloxi, Mississippi. Superintendent Darwan Lazard stated this conference is for board members and Superintendents from Arkansas, Louisiana and Mississippi. Superintendent Lazard reminded board members they are required, by law, to earn continuing learning units each year, and this is an opportunity afforded to board members to earn continuing learning units and meet this state requirement. If any board member is interested in attending, Superintendent Lazard asked that they inform Mrs. Sandra Vidrine, Secretary to Superintendent and Board, in order that she may submit their registration and hotel

reservations. (04182018RM Attachment #05)There was no question or comment from board members or audience in

attendance.Item #8 – A copy of Tier 3 annual financial disclosure forms for 2017 was

given as a handout in each board member’s packet. (04182018RM Attachment #06) Superintendent Darwan Lazard reminded board members that this form is mandatory reporting and submission of the form is due on or before May 15, 2018.

Item #9 – Quarterly Medicaid Report as of March 31, 2018 was presented. (04182018RM Attachment #07)


Item #10 – EPSB Sales Tax comparison chart for July 2017 through March 2018 was presented. (04182018RM Attachment #08)

EVANGELINE PARISH SCHOOL BOARD SALES TAX COMPARISON

MONTH

2017-2018 MONTHLY BUDGET

PERCENT OF BUDGET

2017-2018 ACTUAL

2016-2017 ACTUAL

FY 2017 TO 2016 VARIANCE

JULY 600,000.00 107.33% $643,986.93 $679,609.04 -$35,622.11AUGUST 600,000.00 96.38% $578,251.25 $531,538.29 $46,712.96SEPTEMBER 600,000.00 94.50% $567,019.50 $614,230.15 -$47,210.65OCTOBER 600,000.00 102.68% $616,072.07 $621,857.71 -$5,785.64EXCESS $17,277.68 $12,754.22 $4,523.46NOVEMBER 600,000.00 101.29% $607,756.18 $612,464.69 -$4,708.51DECEMBER 600,000.00 91.57% $549,414.20 $570,937.44 -$21,523.24JANUARY 600,000.00 115.58% $693,497.47 $720,886.45 -$27,388.98FEBRUARY 600,000.00 86.50% $519,018.14 $554,818.22 -$35,800.08MARCH 600,000.00 86.34% $ 518,039.44 $ 509,155.78 $ 8,883.66

TYD TOTAL$5,400,000.0

0 98.34%$5,310,332.8

6 $5,428.251.9

9($117,919.13

)


Item #11 – The Educational Excellence Report, from the Louisiana State Treasury, ending March 31, 2018 was presented. The report showed a March 31, 2018 balance of $1,374,818.95. (04182018RM Attachment #09)


Item #12 – Superintendent Lazard stated the District has been looking for ways to improve the District’s schools without “busting General Fund” or having to present a bond issue to the taxpayers. Research was done by the staff, which lead to looking into Energy Efficiency Plans. Saving generated through this plan would pay for improvements made to the schools across the parish. The law requires the School District to hire a consultant to review the proposals to determine that they are financially sound and are sound on an engineering basis. The District hired a consultant, Mr. Tom Van Deventer, associated with Associated Design Group, Inc., (ADG Engineering) to assist with this. Mr. Deventer is unable to be here tonight but has submitted his credentials, a copy of his powerpoint on Evaluation of Proposal and a letter explaining his recommendation. (04182018RM Attachment #10) Assistant Superintendent Michael Lombas will address the board, in the absence of Mr. Deventer. Following comments from Assistant Superintendent Lombas, Mr. Jason Fritchie, representative from Johnson Control, Inc. (JCI) presented a slide

presentation to the board with information regarding the proposal. Assistant Superintendent Michael Lombas informed board members in Mr.

Deventer’s letter, he states that the project is financially sound and is sound on an engineering basis. Mr. Deventer considers only option 1 of the Johnson Control, Inc. (JCI) proposal because he does not recommend a contract longer than 15 years. Mr. Deventer recommends the Board authorize the Staff to enter into negotiations with Johnson Control, Inc. for a final contract. He states that the final contract may include items from options 2 and 3, but he recommends the term be 15 years or less. Assistant Superintendent Michael Lombas stated that tonight the Board is being asked to allow the Superintendent to enter into contract negotiations with Johnson Controls, Inc. Assistant Superintendent Michael Lombas stated, “Representative from Johnson Controls, Inc. are here tonight to talk about some of the things they are proposing for the District.”

Mr. Jason Fritchie presented a slide presentation on information about projects that they were suggesting could be done. (04182018RM Attachment #11) The list of projects can still be customized further depending on what is determined to be best for the District. Mr. Deventer stated, JCI has come up with ideas, which can be refined, should the Board decide to move forward.

OVERVIEW OF THE PROJECT: This project is a District-Wide Program. Every school will be impacted. The project is self-funded through savings. The saving come from existing utilities and operating expenses. Project will be working within existing budget. There is no new money

and no new taxes Saving are guaranteed by Johnson Controls. If the District does not

save what they are contractually obligated to save, Johnson Control is obligated to write a check to the District for the difference.

Suggested projects include:LIGHTING UPGRADE:

Positive impact to the learning environment. At present, older style lighting is in most of the classrooms, having lower light levels. Some of the newer lighting has the opposite effect and the lighting is too bright, causing glares, etc.

All lighting will be upgraded to LED, which includes 10,512 fixtures throughout the District.

One hundred ten (110) drop ceilings will also be installed in classrooms, where needed. 76,000 square feet of drop ceilings will be installed. This will make the acoustics in the room better.

Old gas heaters, that have been abandoned, will be removed Dual switching will be installed in classrooms, where it does not

already exist. The three switches above the Smart Board will be on their own circuit. When the teacher wants to use the Smart Board, he/she will turn off only the lights over the Smart Board. The lights over the student desks will remain on so they may see their papers and the teacher will be able to see the students.

GYM LIGHTING Lights are left on in the gyms because it takes a while for the lights to

warm up when turned on. The new LED lights installed will be instant

on and there will be multiple light level control. There will be three lighting levels available, depending on the activity: 1) practice, 2) PE, and 3) game. This will save money because lights do not need to be on in the stands for practice or PE, etc.

Occupancy sensors will be installed. Lights will automatically turn off when there is no movement in the room and will turn back on when movement is sensed.

Exterior lighting will be looked at. White, clean, LED lights will be put in to provide more light and therefore better security.

There will be better inventory standardization. Currently 82 different lighting material types are used. In the future, this will be brought down to 44 different lighting material types. A 10 year warranty will be provided on the lighting material. Once construction is complete, JCI will provide a warranty stock to be used if anything goes out prematurely.

BOILER REPLACEMENT Mamou High School is the only school in the District that still has a

boiler. It is very old and is a risk problem. It needs to be replaced. The existing boiler and pump will be removed and replaced with a new boiler and pump.

ENERGY MANAGEMENT SYSTEM District wide energy management system will be installed which will

allow equipment scheduling. After hours, the system will raise the thermostat up from 72 degrees to 80 degrees. This will still allow for air to circulate. There will be an override for after hour unscheduled events.

WASTE MANAGEMENT Waste management project will be implemented at Pine Prairie High

School, Mamou High School, and Ville Platte High School. These schools were picked because these schools will generate savings. Including this project at the other schools did not generate a savings, and was therefore, are not included.

Intelligent compactors would be installed at PPHS, MHS, and VPHS, which is connected to a cellular communication device. As trash is put in the compactor, the trash is compressed down and the pressure is measured inside the cylinder. It knows when it is getting close to capacity and will send a message for “trash pick-up”. It prevents unnecessary trash pick-ups.

The compactors will be locked and this will prevent “public disposal”. COMPUTER POWER MANAGEMENT

Software will be installed on over 1,500 district owned computers. This will take the computer down to low power, when not in use. When the mouse is “wiggled” the power will come back on. When it is time for IT patch, all the computers will “wake up” and the patch goes through. When patch is complete it will put all the computers “back to bed”.

ON-GOING SERVICES Measurement and Verification – JCI will measure and verify saving and

make a report to the Board annually.

JCI will provide on-going energy consulting and review of further enhancements and additional projects the District may be doing in the schools.

JCI will manage the Waste Management Remove Callout Service Computer Power Management software updates

PROPOSAL RECAP: The project cost would be $5,369,513.00 and will take 12 months to install. On this project JCI is the designer, engineer and contractor. There will be no change orders induced by JCI. The proposal is for sixteen years. The consultant hired by the District recommended no more than 15 years. It will be up to the Board to decide what they want to do. The interest rate, at this time, is 3.50%, but is not set until locked in by the District. There is a potential CLECO rebate of $150,000.00 available for this project, which has not been factored into the information presented tonight. A chart showing yearly savings reveals:

Mrs. Peggy Forman asked Mr. Fritchie to explain how the waste management pick up would work. She had a concern that the waste management company would not come pick up the trash at the school on a day different from their regular schedule for that particular area.

Mr. Fritchie explained that the compactor sensor will notify JCI and JCI will call the District’s waste management provider. He explained they have previously contacted the District’s waste management provider and have ensured that they are acceptable to this system, picking up the trash for Pine Prairie High School, Mamou High School and Ville Platte High School only when called to do so. JCI may have to contact the waste management provider a couple of days in advance to give them time to arrange the pickup.

Ms. Nancy Hamlin asked Mr. Fritchie if the interest rate was fixed or will it fluctuate.

Mr. Fritchie responded that once the District has signed the “rate lock sheet”

the rate will be locked in for the term. Mr. Lonnie Sonnier asked how long since the Acadia Parish project been done.Mr. Fritchie stated there was a sixteen month installation period for Acadia

Parish, so the project in Acadia Parish was started about 3 ½ years ago. Board President Wayne Dardeau informed the board members he had spoken

with some board members from Acadia Parish and they indicated they were satisfied with the results.

Board President Wayne Dardeau questioned Mr. Fritchie about the lights on the baseball and football fields and security lights in parking lots at the schools.

Mr. Fritchie stated lights on baseball and football field are not being looked at because there is not a lot of “burn time” since the lights do not stay on for long periods of time. All of the security lights at the schools, with the exception of W.W. Stewart Elementary School, are on CLECO poles. These do not belong to EPSB and are not included the lighting project. W.W. Stewart Elementary parking lot poles/security lights do belong to EPSB and will be included in the LED light project. In order to change out the CLECO pole lights the cost would have to be “weighed”. If CLECO let EPSB keep the poles this could possibly be done, however, light poles are expensive and the cost would probably be inadvisable if CLECO took their poles.

Mrs. Peggy Forman stated she would like to hear directly from Acadia Parish the savings they are seeing.

Board President Wayne Dardeau asked Superintendent Lazard if he could provide contact numbers to for Acadia Parish board members, Superintendent and CFO to the board members.

Superintendent Lazard stated he would do this.It was moved Mr. Arthur Savoy, seconded by Mr. Buck Dupuis, and

recommended by Superintendent Darwan Lazard to authorize Superintendent Darwan Lazard to negotiate a contract with Johnson Control, Inc. for performance-based energy efficiency. .



Motion carried unanimously.Item #13 - Price quotes for school library books for 2017-2018 using General

Fund was presented, with a recommendation from Supervisor Penelope McDaniel to accept price quote from Follett Library Resources for 1,482 books due to the fact that Perma-Bound was unable to fill the complete book order. (04182018RM Attachment #12)

VENDOR Bid priceFollett Library Resources (1,482 books) $ 18,069.16Perma-Bound (1,358 books)(unable to fill complete book order)

$ 16,192.96

Junior Library Guild NO BID

It was moved by Ms. Nancy Hamlin, seconded by Board Vice-President Scott Limoges, and recommended by Superintendent Darwan Lazard to accept the price quote from Follett Library Resources for 1,482 books in the amount of $18,069.16 using General Fund.



Motion carried unanimously.Item #14 – A resolution was presented for nomination of a tract of land,

641.2 acres, in Section 16, Township 2 South, Range 1 East for mineral leases. (04182018RM Attachment #13)

It was moved by Mr. Buck Dupuis, seconded by Ms. Nancy Hamlin, and recommended by Superintendent Darwan Lazard to authorize the Louisiana State Mineral and Energy Board and the Office of Mineral Resources to accept nominations, advertise for, accept and award bids and execute all oil, gas and mineral leases to trace of land in Section 16, Township 2 South, Range 1 East (641.2 acres).



Motion carried unanimously.Item #15 – The following requisitions were submitted for

approval/ratification:

A. #1 FUNDRAISING -- $7,961.10 FOR PAYMENT OF JSM FUNDRAISER ITEMS USING JSM SCHOOL FUNDS (REQUESTED BY JSM PRINCIPAL MELANIE BORDELON)

B. VARSITY -- $5,799.10 FOR BASILE HIGH SCHOOL CHEERLEADER UNIFORMS USING BASILE HIGH SCHOOL FUND (REQUESTED BY BHS PRINCIPAL ANTHONY BERTRAND)

C. VARSITY -- $5,682.00 FOR BASILE HIGH SCHOOL CHEER UNIFORMS USING BASILE HIGH SCHOOL FUNDS (REQUESTED BY BHS PRINCIPAL ANTHONY BERTRAND)

D. VARSITY SPIRIT FASHION -- $5,309.80 FOR PINE PRAIRIE HIGH SCHOOL DANCE LINE USING PPHS DANCE ACCOUNT (REQUESTED BY PPHS PRINCIPAL CHARLES JOHNSON)

E. SCHOOL BOOK SUPPLY -- $5,217.00 FOR BOOKS FOR SACRED HEART HIGH SCHOOL USING STATE TEXTBOOK FUNDS (REQUESTED BY SUPERVISOR TED SOILEAU)

F. HMH DIMENSIONS -- $8,609.04 FOR SACRED HEART ELEMENTARY SCHOOL SCIENCE CURRICULUM USING STATE FUNDS (REQUESTED BY SUPERVISOR TED SOILEAU)

G. DUDE SOLUTIONS -- $5,396.74 FOR RENEWAL OF MAINTENANCE WORK ORDER PROGRAM USING GENERAL FUND (REQUESTED BY TECHNOLOGY COORDINATOR JOHN DERANGER)

H. TEACHTOWN, INC. -- $9,282.00 FOR RENEWAL OF LICENSE USING SPECIAL EDUCATION FUNDS (REQUESTED BY SPECIAL EDUCATION DIRECTOR ROXANE WEST)

I. TEACHING STRATEGIES GOLD LLC -- $5,225.00 FOR KINDERGARTEN ENTRANCE READINESS ASSESSMENTS USING EDUCATIONAL EXCELLENCE FUND (REQUESTED BY SUPERVISOR LINDA LAFLEUR)

J. CAJUN CHEMICALS -- $36,113.00 FOR SUMMER SUPPLIES FOR SCHOOLS (STATE CONTRACT) USING SCHOOL MAINTENANCE FUND (REQUESTED BY PURCHASING DEPARTMENT)

K. FARMER’S GAS COMPANY -- $7,525.44 FOR BAYOU CHICOT AND PINE PRAIRIE HIGH FUEL USING GENERAL FUND (REQUESTED BY SUPERVISOR TED SOILEAU)

L. RATIFICATION OF SHELL FLEET PLUS -- $13,295.29 FOR REGULAR EDUCATION BUS FUEL AND MAINTENANCE FUEL USING GENERAL FUND (REQUESTED BY SUPERVISOR TED SOILEAU)

It was moved by Mr. Buck Dupuis, seconded by Mrs. Peggy Forman, and recommended by Superintendent Darwan Lazard to approve requisitions as presented.



Motion carried unanimously.Item #16 – The following invoice(s) was submitted for payment:

A. FIRST STUDENT – $379,428.30 FOR MARCH 2018 TRANSPORTATION SERVICES USING GENERAL FUND (REQUESTED BY SUPERVISOR TED SOILEAU)

B. M.D. DESCANT -- $125,470.30 FOR PAYMENT #12 FOR JOB #2016-03, BASILE HIGH SCHOOL IMPROVEMENTS USING BASILE BOND PROCEEDS (REQUESTED BY SUPERINTENDENT DARWAN LAZARD) (04182018RM Attachment #14)

C. ASPHALT ASSOCIATES, INC. -- $61,254.00 FOR PAYMENT #3 FOR JOB #2017-10, ATHLETIC TRACK RESURFACING AT BASILE HIGH SCHOOL USING BASILE BOND PROCEEDS (REQUESTED BY SUPERINTENDENT DARWAN LAZARD) (04182018RM Attachment #15)

D. PAT WILLIAMS CONSTRUCTION -- $272,400.48 FOR PAYMENT #12 FOR JOB #2016-04, A NEW MULTIPURPOSE BUILDING AT W.W. STEWART ELEMENTARY SCHOOL USING BASILE BOND PROCEEDS (REQUESTED BY SUPERINTENDENT DARWAN LAZARD) (04182018RM Attachment #16)

It was moved by Mr. Buck Dupuis, seconded by Mrs. Peggy Forman, and recommended by Superintendent Darwan Lazard to approve payment of invoice as presented.



Motion carried unanimously.Item #17 - Personnel matters were presented as information:Item #17A – PERSONNEL CHANGES/RESIGNATIONS; RETIREMENTS;

REASSIGNMENTS; TERMINATIONS:BASILE HIGH SCHOOLChristopher Chad Lafleur, special adaptive physical education teacher, part of 2017-2018 salary and benefits ($1,500.00 for CE Child #14 and $1,988.00 for WWS Child #9) will be paid from High Cost effective 10/1/2017BAYOU CHICOT ELEMENTARY SCHOOLMary Soileau, special education child specific paraprofessional, part of 2017-2018 salary and benefits ($9,149.00 for Child #5 and $9,149.00 for Child #6) will be paid from High Cost effective 10/1/2017Amanda Guillory, special education child specific paraprofessional, part of 2017-2018 salary and benefits ($9,629.00 for Child #12 and $10,107.00 for Child #8) will be paid from High Cost effective 10/1/2017CHATAIGNIER ELEMENTARY SCHOOLLatoya Stagg, special education paraprofessional, part of 2017-2018 salary and benefits ($4,200.00) will be paid from High Cost effective 10/1/2017 (Child #14)Elizabeth Miller, LPN, part of 2017-2018 salary and benefits ($2,326.00) will be paid from High Cost (Child #14)EVANGELINE CENTRAL SCHOOLJoseph Christopher Shakesnider, custodian (EC/JSM), submitted letter of resignation effective 4/9/2018Delle Fontenot, special education teacher, reassigned from Ville Platte High School effective 2/5/2018Caitlin Guillory, physical therapy assistant, part of 2017-2018 salary and benefits ($1,000.00 for CE Child #14, $2,000.00 for MHS Child #4, and $2,000.00 for VPHS Child #10) will be paid from High Cost effective 10/1/2017JAMES STEPHENS MONTESSORI SCHOOLKimberly J. Soileau, regular education teacher, submitted letter of retirement effective 5/30/2018Katherine Dupre, special education child specific paraprofessional, part of 2017-2018 salary and benefits ($21,765.00) will be paid from High Cost effective 10/1/2017 (Child #1)MAMOU ELEMENTARY SCHOOLMary Shakesnider, special education paraprofessional, part of 2017-2018 salary and benefits ($9,000.00) will be paid from High Cost effective 10/1/2017 (Child #15)

Valerie Fotnenot, special adaptive physical education teacher, part of 2017-2018 salary and benefits ($5,500.00 for ME Child #4 and $835.00 for MHS Child #7) will be paid from High Cost effective 10/1/2017MAMOU HIGH SCHOOLChressandra Durgin, special education child specific paraprofessional, part of 2017-2018 salary and benefits ($25,174.00) will be paid from High Cost (Child #11)Katie Leblue, special education child specific paraprofessional, part of 2017-2018 salary and benefits ($10,719.00) will be paid from High Cost effective 10/1/2017 (Child #7)Amanda Soileau, special education paraprofessional, part of 2017-2018 salary and benefits ($5,188.00) will be paid from High Cost effective 10/1/2017 (Child #4)Wanda Dupre, LPN, part of 2017-2018 salary and benefits ($2,740.00) will be paid from High Cost effective 10/1/2017 (Child # 4)PINE PRAIRIE HIGHJanet Cole, bus driver, submitted letter of retirement effective 5/30/2018 (changed from letter of resignation)Julie Bollinger, custodian, submitted letter of resignation effective 5/30/2018Sarah Deshotel, special education child specific paraprofessional, part of 2017-2018 salary and benefits ($25,090.00) will be paid from High Cost effective 10/1/2017 (Child #3)Cynthia Fontenot, special adaptive physical education teacher, part of 2017-2018 salary and benefits ($3,000.00 for BCE Child #5 and $3,000.00 for BCE Child #6) will be paid from High Cost effective 10/1/2017Dulcie Miller, speech therapist, part of 2017-2018 salary and benefits ($1500.00 for BCE Child #5 and $1,500.00 for BCE Child #6) will be paid from High Cost effective 10/1/2017Jaimi Vidrine, occupational therapist, part of 2017-2018 salary and benefits ($1,050.00 for BCE Child # 6) and $1,050.00 for BCE Child #5) will be paid from High Cost effective 10/1/2017VIDRINE ELEMENTARY SCHOOLJuliana Ardoin, regular education teacher, submitted letter of retirement effective 5/30/2018Tressa Aguillard, special education child specific paraprofessional, part of 2017-2018 salary and benefits ($18,630.00) will be paid from High Cost effective 10/1/2017 (Child #2)VILLE PLATTE ELEMENTARY SCHOOLRobyn Duos, speech therapist, part of 2017-2018 salary and benefits ($2,000.00) will be paid from High Cost effective 10/1/2017 (Child # 13)Catherine Veillon, special education paraprofessional, part of 2017-2018 salary and benefits ($25,090.00) will be paid from High Cost effective 10/1/2017 (Child #13)Sharon Manuel, special adaptive physical education teacher, part of 2017-2018 salary and benefits ($2,000.00 for VPE Child #13, $2,000.00 for VPHS Child #10, and $1,983.00 for VPHS Child #11) will be paid from High Cost effective 10/1/2017VILLE PLATE HIGH SCHOOLDonald Sam, custodian, submitted letter of resignation effective 3/19/2018Pamela Fontenot, school nurse, part of 2017-2018 salary and benefits ($4,320.00) will be paid from High Cost effective 10/1/2017 (Child #10)Erwin Wilson, special education paraprofessional, part of 2017-2018 salary and benefits ($6,545.00) will be paid from High Cost effective 10/1/2017 (child #10)W.W. STEWART ELEMENTARY SCHOOLPaula Bergeaux, special education child specific paraprofessional, part of 2017-2018 salary and benefits ($9,989.00) will be paid from High Cost effective 10/1/2017 (Child #9)MEDIA CENTERRay Jason, driver/supply clerk, submitted letter of disability retirement effective 3/20/2018Kayla Chapman, occupational therapist, part of 2017-2018 salary and benefits ($1,020.00 for VPHS Child #10 and $1,3 .00 for VPE Child #13) will be paid from High Cost effective 10/1/2017Mary Fontenot, Title I Director’s secretary, funding source changed from 100% Title I administrative to 90% Title I administrative/10% Non Public Allocation

Item #17B – APPOINTMENT OF SUPPORT PERSONNELBASILE HIGH SCHOOLJenay Rodriguez, English Learner Tutor, effective 4/10/2018CHATAIGNIER ELEMENTARY SCHOOLKristy Shepherd, lunchroom technician (replacing Michelle Bolfa), effective 4/16/2018

Item #17C – LEAVE REQUESTSJAMES STEPHENS MONTESSORI SCHOOLCynthia Robinson, lunchroom technician, requested and granted extension of leave without pay effective 2/29/2018 for remainder of 2017-2018 school yearVILLE PLATTE HIGH SCHOOLJacqueline Doucet, school secretary, requested and granted leave without pay 3/19/2018 through 4/26/2018


Item #18 – Request was presented by the Child Nutrition Department to advertise for 2018-2019 bids. (04182018RM Attachment #17)

It was moved by Mrs. Peggy Forman, seconded by Mr. Lonnie Sonnier, and recommended by Superintendent Darwan Lazard to grant permission for the Child Nutrition Department to advertise for 2018-2019 bids, as presented.



Motion carried unanimously.Item #19 –Superintendent Darwan Lazard presented a School Organization

Plan for 2018-2019 and 2019-2020 for consideration by the Board. (04182018RM Attachment #18)

Superintendent Lazard explained that he was proposing making changes at VPE and VPHS over the next two school terms: 1) changing the grade configuration of Ville Platte Elementary School from a PreK-4 to PreK-6 by adding Grade 5 in 2018-2019 school year and Grade 6 in 2019-2020 year and 2) changing the grade configuration of Ville Platte High School from Grades 5-12 to 7-12 by removing Grade 5 in 2018-2019 school year and removing grade 6 in 2019-2020. Ville Platte Elementary School would retain their students for the next two school years. Students presently in 4th grade at Ville Platte Elementary School would remain at Ville Platte Elementary as 5th graders for the 2018-2019 school year and these 5th graders would remain as 6th graders at Ville Platte Elementary School for the 2019-2020 school year. Fifth and Sixth grade students presently at VPHS would remain at Ville Platte High School.

Factors taken into consideration for this proposal were: Students in Grades 5 and 6 have more in common with students in PreK-4

than those in Grades 7-12 Ville Platte Elementary has the capacity to add students to its campus Ville Platte High School is limited in its available space for educational

programs, such as JumpStart courses No students currently assigned to VPHS would be reassigned to VPE.

VPHS would be able to provide educational services during the next two years to its students, currently in Grade 5 and 6, until all move to Grade 7

There should be little or no impact on transportation With input from the two principals and the Superintendent’s

administrative staff, some VPHS personnel might be assigned/reassigned as needed.

Board Vice-President Scott Limoges stated he would not like to see any one lose their job, as a result of this organizational change, and would like to see this assurance as part of the motion.

Superintendent Lazard stated he would make this adjustment in his proposal.It was moved by Mrs. Peggy Forman, seconded by Mr. Buck Dupuis, and

recommended by Superintendent Lazard to approve the School Organization Plan for 2018-2019 submitted with the adjustment of no person would be unemployed as a result of moving Grades 5 and 6 from VPHS to VPE.



Motion carried unanimously.

NEW BUSINESS Item #21 – Monthly budget to actual report for all funds was presented. (04182018RM Attachment #19)


NEW BUSINESS Item #22 –The following invoice(s) was presented for payment/ratification:

A. BAYOU RAPIDES CORPORATION -- $48,033.18 FOR FINAL PAYMENT (PAYMENT #12) FOR JOB #2014-15, A NEW TEACHER TRAINING AND TECHNOLOGY BUILDING USING PARISH-WIDE MAINTENANCE FUND (REQUESTED BY SUPERINTENDENT DARWAN LAZARD) (04182018RM Attachment #20)

B. RATIFICATION OF COPY & CAMERA TECHNOLOGIES -- $5,258.40 FOR MARCH SCANNING USING GENERAL FUND (REQUESTED BY CFO AMY LAFLEUR)

It was moved by Mr. Arthur Savoy, seconded by Ms. Wanda Skinner, and recommended by Superintendent Darwan Lazard to approve payment/ratification of invoices, as presented.



Motion carried unanimously.NEW BUSINESS Item #23 – Superintendent Darwan Lazard explained to

board members adopting hearing procedures for employee discipline was recommended by our attorneys at Hammond & Sills. With changes in the law, which occurred a few years ago, hearing procedures for employee discipline should have been adopted and on file. This would, normally, have been brought to Policy Committee for adoption, but since this should have been in place for some time, Superintendent Lazard did not want to delay presenting it to the board for adoption. This is the procedure that would be followed should an employee contest termination. (04182018RM Attachment #21)

It was moved by Mrs. Peggy Forman, seconded by Ms. Nancy Hamlin, and recommended by Superintendent Darwan Lazard to adopt Hearing Procedures for Employee Discipline as submitted by Hammond & Sills.



Motion carried unanimously.ITEM #20 - Superintendent’s Comments:

Superintendent Darwan Lazard congratulated Supervisor Ted Soileau and MHS Principal Liz Chatelain who were two of 39 educators selected to participate in Educators Civic Leader Flight at Esler Field at Camp Beauregard in Rapides Parish. They got an opportunity to ride in a Black Hawk helicopter. This occurred today and was conducted by military.

Superintendent Darwan Lazard announced Supervisor Ted Soileau’s program will undergo NCCER audit tomorrow (4/19/2018).

Superintendent Lazard announced that he has asked Supervisor Kelli Lafleur to speak to the Board about Jumpstart Summer Initiative after he has completed his comments.

Superintendent Lazard thanked Maintenance & Operations Facilitator Jason Hazelton, CNP Director Karen Soileau and Title I Supervisor Grace Sibley for taping the monthly interview at KVPI, which will be aired on April 27, 2018 at 12:30 p.m. Mr. Hazelton, Ms. Soileau, and Ms. Sibley spoke about Employee Appreciation Week, which is celebrated the first week of May.

Superintendent Lazard announced next week is Administrative Professionals’ Week. This is the time when secretaries in our system are recognized.

Superintendent Lazard stated he spoke to Policy Committee Chairman Scott Limoges about setting a date and time for the next Policy Committee Meeting. Several policies have been submitted by Forethought for revision and there a couple of new policies the district is looking at, such as “See-Through Booksacks” and a “PE uniform” for the parish. Policy Chairman Scott Limoges will be contacted tomorrow and a date and time will be set.Supervisor Kelli Lafleur addressed the Board with information on Jumpstart

Summer Initiative. Our District is one of forty-six (46) parishes who have applied for this grant. We are awaiting BESE approval and Supervisor Lafleur feels the District will be awarded this grant. Supervisor Lafleur stated the District is hoping to receive $43,920.00 in grant money. This grant will allow the District to chose twelve (12) Act 833 students to participate in this program. The District has partnered with Heritage Manor Nursing Home. The students chosen to participate in this program will be afforded the opportunity to work at the Nursing Home in various departments, such as food service, landscaping, patient care, and technician work. The students will receive a stipend of $384.00, once they have completed the program. The students will also have the opportunity to earn ½ Carnegie unit in customer service and ½ Carnegie unit in Virtual Work Place Learning.

It was moved by Board Vice-President Scott Limoges, seconded by Mr. Buck Dupuis, and recommended by Superintendent Darwan Lazard to adjourn the meeting at 7:30 p.m.



Motion carried unanimously.

President

Secretary-Treasurer

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