probation statistics part 2

Copyright 2010, The World Bank Group. All Rights Reserved.

Probation Statistics

Part 2

Crime, Justice & Security Statistics

Produced in Collaboration between World Bank Institute and the Development Data Group (DECDG)


Probation Staff numbers – general

• To work out the efficiency of the probation service it is important to know the number of staff employed, by type: Probation Officers, assistants, ancillary staff, etc

• Staff numbers need only be collected once a year. eg see the next slide, with staff numbers collected in broad categories for each probation office

• Senior Probation Staff at national HQ need to know how well their resources are spread throughout the country

• They also need to know how many vacancies there are• This form will also enable senior staff to answer UN queries about

the number of probation staff and show how their country compares with others

• Other forms could be devised on an annual basis, to record the amount of resources in each probation offices: eg computers

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Probation Staff data collection

Name of Court

…………

Numbers recruited in year

Numbers left in year

Number in post at end of year

Vacancies at end of year

Probation Officers

Assistants

Ancillary staff

Total staff

3


Manpower Trends

National Court Numbers

2007 2008 2009 2010

Total employed

Workload per staff member

Recruited during year

Left during year

Vacancies

% Vacancies

4


Summary and individual returns

• Up to now we have discussed summary data sent in by the probation offices monthly.

• However, more detail would be available if an individual form could be set up to capture data from each completed supervision.

• This would be more efficient if computers were available but it is possible to do it manually

• It could be carried out for all cases or for only a sample.

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Example of individual form – supervisions of theft cases

Survey of all Theft supervisions concluded in……. Probation Office during ………..

Ref \No. ……. Type of programme attended …….

Name of Probation officer

….. Did supervision end satisfactorily? …….

Type of supervision ……. Reason(s) for un satisfactory end of supervision

………

Length of supervision

…… Race/tribe of offender ………

What was stolen? …….. Age/sex of offender ………

Date of Theft ……. Date supervision ended ……….

Date of sentence …….. Value stolen in Theft ……….

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Use of Information Technology

• Good computer equipment will enhance the statistics that can be collected and analyzed about the Probation Service.

• The small numbers involved in the probation area mean that a small IT application only is needed

• However, statistics development should not wait on good IT

• Statistics collection, as described in this Module can be carried out with existing technology, using manual returns

• PCs, with WORD, EXCEL, Internet explorer and OUTLOOK are perfectly adequate for the majority of probation statistics that developing countries will need for the next decade.

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Introducing Good IT systems

• IT training for statistics should consist of basic understanding of EXCEL, ACCESS and WORD, rather than more complex packages such as SPSS

• The first priority is to record basic registers on EXCEL • Training is then needed in the use of the Internet• Finally ACCESS could be used for new collection instruments• Although statistics can be produced without IT systems, eventually

all probation offices will introduce IT systems to improve their general management.

• The system will seek to record case papers and decisions, schedule cases, deal with management information

• When this happens it is important that the need for statistics is fed in, at an early stage, to the user requirement for such a management system.

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Those starting Court Orders and release supervision by the Probation Service, England

2008 2009 Change

Court orders 46,012 45,980 0%

Community sentences

34,907 33,816 -3%

Community Orders 33452 32593 -3%

Pre-2008 orders 1,493 1,236 -17%

Deferred sentences 143 154 +8%

Suspended sentences

11,083 12,036 +9%

All pre-post supervision

11,722 11,879 +1%

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Terminations of Court orders by reason, 2009 (percentages), England

Q4 2008 Q1 2009 Q2 2009 Q3 2009 Q4 2009

Ran full course 50% 51% 52% 52% 53%

Terminated for good progress

12% 11% 12% 12% 13%

Terminated for failure to comply

17% 16% 16% 16% 15%

Re-offended 11% 11% 10% 10% 10%

Other terminations

10% 10% 10% 10% 10%

Total (Number) 29,876 31,874 32,189 33,813 32,362

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Court reports written by the probation service, England, 2009

Q4 2008 Q4 2009 Change (%)

Standard PSR 32,182 25,147 -22%

Fast delivery PSR (written)

13,690 18,417 +33%

Fast delivery PSR (oral)

6,275 9,451 +51%

Deferred sentence 251 266 +6%

PSR breach 2,503 3,321 +33%

Court review 180 181 +1%

Total reports 55,101 56,602 +3%

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Summary of Probation Statistics

• Statistics should be collected at probation office level• Statistics should be collected on each area of work: and include

workload, outcome and resources statistics• First priority should be given to Monthly summaries• Statistics can be produced without computers and should not wait

for IT developments or investment• When computers are introduced for management purposes,

statistics should be recorded for each offender and analysed via Access databases

• Regular publication of statistics should take place.• Classifications should be the same as for police, courts, etc

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