pro la salle.pdf
TRANSCRIPT
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INSPIRING A SHARED VISION
Faith Service Communion
In our organization, we are one family, so we share same vision.
Challenge our energies If we have spare time and had nothing important to do with it, lets use our
energies to serve our fellow students.
Do things to express not to impress.
VISION
Participate Meaningfully Process of Social Transformation God Centered/People Oriented/Patriotic Responsible and Professional- Always be on time- Whether it is a major activity or just a simple
meeting.
Competent Stewards of Gods Creation.
Remember that you do this not just for nothing.
Outreach activities should be sustainable.
Once you see something wrong, do what is expected of you, and do what is right.
God is calling us where our needs and the needs of other people meet.
It is important to where you are called, but it is important where you are called at the present moment.
E.g. In School, basically, you are a student leader- but when you get home, remember that you
are a son/daughter and must obey what your parents told you to do.
Leadership is influence, no more, no less, as said by John Maxwell; therefore, as leaders, we should
always be a good influence to other people.
Be the drivers of change and not just passengers. Initiate for change when you see that it will be for thebetterment of the whole organization.
Go to where God is calling you and be the change you want to see.
Commitment is making time when there is not.
You commit for the organization, so you have to give time for it.
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LASALLIAN YOUTH AGENDA (LYC)
LYC Thrust
Goal- Institutionalize the 5 Point Agenda Measures - alignment of activities to LAYA
-awareness and common understanding of 5 point in DLSP schools
Targets- Develop 3 FSC (doable, sustainable and cost efficient)Let us be cost efficient.
Even the smallest activity that our organization has should have an impact and effect.
5 POINT LAYA
Education-to push for a relevant quality of education geared towards nation building.-to further expand the accessibility of Lasallian Education
Marginalized-those less fortunate Special needs Economically challenged sectors Socially in need within the campus
Governance- how do we give importance to the outside issues inside our university.
-there should be transparency and accountability
-When we use the organization fund, let us consider this question;
Are we going to use the fund for the benefit of the entire organization or would it be used only
for the sole benefit of the officers?It should always be the former.
EnvironmentOur school already has a good advocacy and projects for this area, we only need more students to be
involved. So, help the university in encouraging students to participate in the activities set upon themfor the environment.
As we conduct the activity, we should know the relevance, objective and purpose.
There was this instance when an organization held an environmental activity which was so far and only a
few people were to be seen in the area. In fact, those people were bringing firearms with them. The said
area was also a private property.
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Lesson: As we conduct our activities, let us consider the safety of our members. It is important to know
thoroughly the place where we will be going.
Lasallian Youth Formation Inculcate and strengthen the Lasallian identity by living the Lasallian values To inspire youth empowerment To live out our Lasallian identity as empowered to youth
Our activities should not only for a few number of students, it should involve ALL the members of the
organization.
This is about learning more about our Lasallian identity, so it is encouraged that we invite those people
in the Lasallian community in our activities.
Youth InvolvementExert more effort and time in this area.
-Intensify the involvement of young Lasallians in the process of social transformation.
3 FSC Programs
Let us incorporate these programs as we conduct activities which are supports the 5 Point Agenda.
1. Faith Sharing-empowering adopted communities
-to empower and to sustain the needs of an existing adopted community of our school.
2. Talks or Sessions
-discuss here what LAYA is.
-Talk about LAYA with the officers of the organization even in the informal setting. Let us think
of what we can contribute in empowering the LAYA.
3. Bible Sharing- this is currently targeted by the LYC team.
-Have a free sharing with Bible as the center in the organization.
What kind of motivation do you have as a leader?
To make the students more participative in the organizations activities, think of what the students need
and want.
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COMMUNICATION AS A TOOL FOR EFFECTIVE LEADERSHIP
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Best Leaders are first rate communicators.
Communication plays an integral part in Leadership.
You should gain the interest of your members.
Effective leadership is still largely a matter of communication.
When you want to read new benchmark of achievements for your organization, you must make the art
of clear and effective communication.
We should be open to our constituents.
Direction of Communication:
Downward- assigning goals and tasks, providing instructions, informing the group about policiesand procedures, offering feedback about the performance from high level to low level
Upward-open forum Lateral
It is vital that you know the personality of each of your members.
Be clear on your organizations vision and mission.
3 sources of cues during face to face communication:
Verbal Cues-actual words Vocal Cues-pitch, tone and timbre Facial expressions
During meetings and activities
Show some enthusiasm. Avoid fidgeting. - We normally fidget when we do not know what to do or we are nervous or we
are not fully prepared.
Get to the point. Sometimes, we have a lot of things to say and we cannot consolidate it neatly.We should get to the point as we discuss/do things.
Relative weights of cues in message interpretation
Verbal Impact 7% Vocal Impact 38% Facial Impact 55%
It is not what you say but how you say it.
Leadership Communication is being able to become effective leaders by being better communicator.
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Through effective communication, leaders lead.
Good communication skills enable, foster and create the understanding and trust necessary to
encourage others to follow a leader.
Through clear and effective communication, you can win the hearts of your fellow members.
Digging deeper on Leadership CommunicationLeadership Communication is the controlled, purposeful transfer of meaning by which leaders influence
a single person, a group, an organization or a community.
We should not abuse the communication tool as we go along our leadership.
Connecting Leadership Communication to the roles of a student leader.What does it take to be a student leader?
A student, who guides, directs, motivates and inspires fellow students. Leads and set examples to improve the org. Trains the younger batches of students and make them their successor once they
graduated.Do not leave your members behind.
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Leadership is a process.
You are not here just to embrace that position but rather, to become a better you.
Never allow yourself caught becoming someone you dont want to be.
Leaders should be true to themselves.
Develop leaders around you.
Are you definitely sure that you are going to last in your leadership?
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There are policies that are meant to guide the student groups. It can be seen in the student handbook.
SDAO- not full time employee of the said office; they also have other duties aside from being on SDAO.
Organizations, whether interest or co-curricular, there are no automatic membership.
Project Proposal- 3 working days after submission; with comments, 5 working days
It is important for the officers to be reminded that whoever transacts for the proposal at the very first
time should be the one to continually process it until the end.
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Before processing, check first if the documents are complete. Check if necessary attachments are
already accomplished.
If the project is not stated in the POA, you could still conduct the activity provided that you have passed
the proposal on time.
Who you are is a reflection of your family.
There are cases that we still have to follow even there are no written rules about it.
E.g. Perhaps, there is no rule posted in your house that you have to do household chores, but as a
responsible son/daughter of your parents, you have to do household chores.
Most of the jeepneys do not display the words Bayad Muna Bago Baba, but instinctively and with
integrity, we have to pay the required fare.
Even there are rules, we usually tend to:
Ignore and forget. Deviate or circumvent Misinterpret Make their own
Why Policies?
Transparency Set boundaries Save time Guide and influence decision Make life easy
Joint Activities
There should be a MOA and main proponent should be identified.
Main proponents proposal should be on the front with Main Proponent written on right side.
Each group doesnt have to individually pass the proposal, the one who is in charge should have the
responsibility; he should attach the other groups proposal with theirs.
Off Campus Activity
Faculty 1:30
Inside the University (Saturday Event)
Faculty 1:50
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You are required to finalize the POA. Once it is already stated in the POA, you cannot add, cannot
change date and venue. KRA, though, can be changed.
You are allowed to let your proposal be signed by another person if your adviser is not present, given
that you consult our adviser first.
You are not allowed to upload the PCF in the internet.
Invitational (Off Campus) -At least 3 days before the event.
When we say Minor activity, it comprises a small size of audience, usually done in a classroom.
Tips to succeed:
Dont be deactivated Set your priorities Plan Schedule and conduct regular meetings Meet deadlines Make fair
Venue and equipment form-Ms. Ivys office
Before you transact and reserve, get authorization for reserved venue first. (Look for Ms. Reg)
Central Requisition Slip- for those who have trust fund in the university.
Job Request Form- for stage set up, tarpaulins. (D.F.O, beside CIH)
Vehicle reservation and Fund Issuance form
-You have to win the approval of Dr. Alcartado if you wish to rent vehicle outside the university.
Visitors pass- if you invited someone from other institution; student groups, or speakers, etc. (Counter
22)
Canteen Catering Slip-
Cash Advance- supported of OR or Payment requisition slip
Reimbursement is discouraged. As much as possible, never do that.
MRO Request Form
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ON SAFETY AND SECURITY (Inside the Campus)
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Unwritten practices
Excuse Letter- attach to the proposal. Prepare this on the time of activity with the scheduled
time other than the U-break. The organizer must prepare this.
Signatories-noted by adviser; endorsed by OSS (College level) or VCAR (Institutional);
should be addressed to faculty concern. There is no approved by in the excuse letter.
Estimated Expenses- check the IPOA for the allocation planned. If your actual expenses would be
greater than the planned expenses in the IPOA, it is an offense.
General Services:
1. Activities- until 8pm only unless with special permit. (8pm-9pm; clearing time)2. Invited guests- letter addressed to Dr. Pat (AVCAS), at least 1 day for approval. Should have a
duplicate, for the guard and for the org.
3. Vehicle sticker- secure your belongings; security office is located at the back of GDO4. On traffic rules and regulations-follow policies for this.On cleanliness and orderliness:
1. Activities- Practice CLAYGO in every activity; return borrowed equipments, furniture, etc.immediately after the event; be reminded that Littering is clearly a major offense; keep campus
clean and green; post only on approved designated area; keep bulletin boards clean and
presentable.
Bulletin Board- there is a given schedule for the letter. The organization would obtain an offense
if the bulletin board is not presentable or in good condition. 3 offenses would mean that you will
not be allowed to use the Bulletin Board.
On environmental concerns: to be discussed by ERMCDO.
June 15-July 15 (No Plastic Straws)
On request, reservation and use of university facilities:
AVCAS
Follow the existing procedure.
Should be reserved two weeks before the activity.
Reservation Office:
Transportation Office and Equipment Venues
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On permit to enter the university during non-working days:
Write a letter to AVCAS for approval
On bringing IN/OUT personal properties:
Use the form.
On bringing OUT the universitys property:
Write to AVCAS for approval Secure Gate Pass Declare the Property details (Specifications, Property No. etc.)
On Austerity Measures:
Initiatively turn off the lights, faucet and aircon when not in use.
Organizations whose funds are in the university:
Payment Slip when paying to the cashier.
PRF, MRF and other official forms must have authorized signature.
Petty Cash Fund- should request for replenishment before the entire fund is exhausted.
POLCIES AND PROCEDURES OF THE ERMCDO
When we eat at the canteen, we clean as we go.
When we leave the classroom, we clean as we go.
When we finish an activity, we clean as we go.
Maximize the use of social media. Lessen the use of papers. Maximize the use of the bulletin board. When we photocopy materials, it is encouraged that we use both sides of the paper. Use electronic media instead of using paper in meetings or promotion of activities.
Why? Because the consumption of energy of electronic media in lower than the energy usedwhen processing papers.
**There is a provided copy of Proposed DLSU-D Green Certification Program for Activities.
There would be an awarding of Most Eco-friendly Organization/Council and Most Outstanding
Environment Officer (P.R.O.) in Luntiang Parangal.
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GUIDELINES TO CONDUCT OUTREACH ACTIVITIES
The beneficiary usually asked the LCDC if the La Salle students do outreach activities because it isjusta
requirement to them. There should be heart and passion as we conduct outreach activities.
Let us leave a legacy on our partner community.
Why conduct Outreach?
1. Social realities2. Lasallian mission3. Nationalism
Standard Operating Procedures
Go first to LCDC (Proper Consultation), ask for specific details and all the needed information like
date, venue and time. At least two members of the organization must be the contact persons.
Fill out necessary forms and documents.
NO CANCELLATION OF OUTREACH ACTIVITIES.
If inevitable, inform the LCDC two weeks before that you will cancel the said outreach activity.
Needed signatories:
-Officers
-Adviser/Dean
-LCDC
-SDAO
Requirements must be passed a month before the activity.
Attend the Orientation Seminar before conducting the outreach.
After Activity report must be passed 3 days after the activity. Also, it must contain rich details and
negative parts of the activity must not be omitted.
Limitations of Student Organizations:
Budget Terms of Office/ Tenure Rebuilding of activities Processing of documents
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Processing of documents
If the activity is a tie-up activity, there should be a constant communication regarding the
outreach details among the organizations involved especially in processing the necessary documents.
Recommendation of Partner Institutions:
Technical capacity- students must be adaptable. You should prepare yourself in theplace you are going. You must be ready on what you are going to see. Being emotionally
stable is very important. You should not cry in the midst of performing the activity. Do
not attract for the House Parents attention.
One Time Orientation-should be done in LCDC Level Adviser should monitor the students. MOA should be reviewed in tie-up activities. Assistance foe DepEd recognition Limitations
Other institutions require only a maximum of 7 students in an outreach. We should carefully follow this
if it is the expressed rule of the partner community.
Other expressed needs:
Spiritual Tutorial Livelihood Psychological evaluation
Fundraising Volunteer for organic farming
For donations:
School supplies Newspaper, Empty plastic bottles
ENHANCING COMMUNITY EXTENSION PROGRAMS AND SERVICES
Institutions:
Home of Joy
located at Jabez Boy and Girls, 0 to 21 y/o Organic Farming, Recreational, Clean Up Drive, Beautification, Tutorial on Math And Science,
Home Management
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Mango House Children Home
Biga ll, Silang near Boys town
Outreach here should be in series
Basic Education (Grades 1-5)
Math, Reading
Fishgate
Alfonso, Cavite 3 to 5 y/o; 18-30 y/o School Supplies Fundraising English, Math, Reading Basic Education Pre Elementary Scholarship Programs Empowerment Skills ALS for parents
Jade Home
Charbel Special Children and Young Adults 11-30 y/o Only a max. of 7 students is allowed
Bahay Pag-Asa
5-12 y/o Math and English Tutorial
Bahay Kalinga
13-17y/oBahay Tuluyan
6-18 y/o English and Math Livelihood Dance and Singing Lesson Literacy: Basic education
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General Info. Proper Hygiene
Brgy. Fatima l
English GrammarBJMP
Catechism Sports Activity Church Choir Livelihood Sing and Dance Donation: Empty Plastic Bottles Near St. Paul
Dar Amana
Muslim Kids Located at Silang Boys 4-14 y/o Girls 4-6 y/o Values Formation Tutorial classes for Kinder, Elementary and HS
Reminder: All documents must be processed and approved a month before the outreach. If your
scheduled outreach is August 1, all documents must be ready and approved on June 30 or July 1.
FUNDRAISING 101
One La Salle Scholarship Fund aims to make 20% of the La Salle population scholars.
Fundraising is the art of asking. You have to ask first in order to receive.
Fundraising is not about the money. Fundraising = Friend raising
Stay true to your roots and purpose.
Kinds Sponsors we cannot approach:
1. Sin products- cigarettes, gambling, liquors, contraceptives, corporations/people withquestionable backgrounds
When we ask, we should be clear on how much. When we are asked how much, we should not say Its
up to you.
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Specific- It should be clear in our mind how much we need. Go for the maximum! Know what you
need/want.
Measurable- You know what you need.
Attainable- Be realistic on what you can achieve. Targets are realistic and challenging. Always have a
considerable estimate, not the exact.
Relevant- Key Results Area (KRA). Output and outcome have different meanings.
Provide choices to your donors. Your letter must be unique and must stand out among others. It should
be clear and aligned with regards to organizations project.
Good fundraising = Sustainable Organization
Diversify and expand your donors.
Connection- how well are you connected? This is very important because the closer the connection, thehigher chance you have.
Capability- Know what the person/company gives. Also study if the company has given/sponsored
something in the past, if yes, know what it has given and for what purpose. Also know if the company
shares the concern of your organization.
Conduct a prospect research- know the companys giving history and basic information.
Fundraising activities must be aligned with organizational goals.
NOTE: Keep a directory of previous, current and new donors.
Each organization must have its own database containing all the sponsors and members, whether
previous, current or new.
This is important because you can use them as connections in order to get more sponsorship. With
regards to the graduated members of your organization, they might be working in a company you can
ask for sponsorship, and since he was once a member of your organization, he shares the same vision
with your organization. He can therefore influence somebody in that company to be a sponsor of your
organization.
Who else can be your donors?
-Supporters
- Families of your members. They might be working in a certain company which you can ask for
sponsorship.
-Newly established businesses- Normally, these entities want to be known by the public, take
advantage of it.
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When you ask for sponsorship, call first the company and ask who is in charge in the sponsorship
program.
Anatomy of Solicitation
Create interest State problem Arouse emotion Offer hope/participation/partnership Induce response Offer thanks
Letter should be personalized. It should contain the name of the company and the person in charge in
sponsorship. Also, mention the name of the company in the body of letter so as to give it a personalized
effect and not a general tone. (eg. that is why we are approaching Coca-cola) It is also important that
you know what the company gives, if it provides in kind or cash sponsorship.
If cash donation, it must be in check addressed to DLSU-D.
There should be an acknowledgement receipt or provisional receipt for donation received.
When you have already given the letter, make some follow up. It could be through e-mail,text, phone cal
or more preferably, personal.
How to avoid your letter to be diverted in the SPAM folder?
The subject of E-mail must be creative. It should not be straightforward regarding thesolicitation.
-There are companies who filtered their received e-mails and the letters with the
subject of solicit or solicitations directly go to the SPAM folder.
Check what the company wants to give. If it is a food company or apparel company,normally they would give in kind.
In asking for sponsorship, if possible, ask your adviser to accompany you.
Fundraising is a team effort.
DEVELOPING LEADERS AROUND YOU/PEOPLE EMPOWERMENT
Developing servant Leadership
To lead is to serve and to serve is to lead.
Leaders who have gone are those who have great visions.
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Be honest in small things and youll be honest in big things.
Dare to do something that people do not expect.
The concept of true leadership is to serve others.
Learn to trust. Learn to delegate jobs and responsibilities.
Efficiency must be balanced with values.
Model changes in face of change.
Elements of Innovation:
Values/vision Culture Network Personal expectations Metrics Customer/market needs
Leaders should have charisma.
Theres a difference between leading and managing.
Leaders do the right thing.
Exemplary Leadership
Model the way Inspire shared vision Challenge process Enable others to act greatest contribution you can give Encourage the heart
I might not see the corruption ceased someday but I have sown the seed. Dr. Yu
If there is something wrong, challenge it.
If there is a leader younger than you, train and mold him. Seeing him outperform you is a great thing.
Stages of relationship:
Forming- Getting to Know Norming- aim to develop affiliates and openness Storming- You start seeing the differences of each individual Performing- Aim to fully function toward the same goal.
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TUCKMANS MODEL OF LEADERSHIP
Discuss the organizations goal to your members. Know also their strengths and weaknesses. You should
know your members not just by name.
What we hear, we forget; what we see, we remember; what we do, we understand. Confucius
A good mentor teaches how to fish, not to fish for them.
Give feedback in a positive manner.
Irreverence does not mean out of respect.
Be consistent.
Always go with the truth.
Its not the matter of numbers you fall and stumble in the way.
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There had been an activity wherein CSO and RSOs were tasked to plan activities (1 long term, 2 short
terms) which are in line with LAYA and DLSU-D Vision and Mission; the team comes up with the
following activities:
Long Term:
STEP JUAN this activity plans to adapt a community wherein there would be a continuous
discussion about 12 topics which seek Values Formation. It is expected that there would be help from
COESC for the lesson manuals for this activity. Planning would start on June and would last for the whole
semester and the implementation would cover the entire 2nd sem. Details were not yet finalized and a
meeting of all organizations COA must be expected this coming semester. RSOs are not required to join
this activity but merely encouraged to be part of it. This STEP JUAN will be counted as an outreach
activity for the coming 1st and 2nd semester of the organization who participates meaningfully on it.
Short Term:
UNABLE
WILLING
ABLE
UNWILLING
UNABLEUNWILLING
ABLEWILLING
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Institutional Spiritual Activity- It aims to promote spirituality development among Lasallians.
This might cover concert, skits and performances from different groups.
Environmental Awareness Week- There would be a debate concerning a particular
environmental issue as an opening for the said event. There would also be seminars and exhibits
regarding our environment nowadays.