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  • 7/30/2019 Printing Office Manual 1st Edition

    1/22

    Mary the Queen

    College

    (Pampanga), Inc.

    (MQCPI)

    Printing Office Manual (POM)FIRSTEDITION

    Effective: August 1, 2012

    Supersedes: n.a.

    I. POLICY STATEMENT Page 1 of 8 pages

    IMPORTANT:

    This manual is an internal document of MQCPI and as such deemed strictly

    confidential and private. Unauthorized replication or distribution of this manual regardless

    of purpose is prohibited and non-compliance shall be dealt with due process.

    CHECKED BY: APPROVED BY:

    RSD MBL SDN TDC

    This manual establishes the guidelines with respect to production and reproduction of documents

    and the acquisition of print related services. It outlines the roles, responsibilities and accountabilities for

    all printing services.

    The manual applies to all document printing, design and other print-related services including

    photocopying, laser printing (color and black and white) design or any other related services.

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    2/22

    Mary the Queen

    College

    (Pampanga), Inc.

    (MQCPI)

    Printing Office Manual (POM)FIRST EDITION

    Effective: August 1, 2012

    Supersedes: n.a.

    II. POLICY GUIDELINES Page 2 of 8 pages

    CHECKED BY: APPROVED BY:

    RSD MBL SDN TDC

    A. Organizational Chart

    B. Printing Office Assistant Job Description1. Job Summary:

    1.1Primary duties include preparation, operation, and maintenance of printing services.2. Duties and Responsibilities:

    2.1Formulates and implements printing policies, guidelines and procedures.2.2Schedules and prints test manuscripts.2.3Orders and purchases of printing supplies.2.4Prepares reports on inventory and issues necessary memorandum for preventive and

    corrective measures.

    2.5Performs regular maintenance every month and minor troubleshooting of printingequipment.

    2.6Manages, operates, maintains, supervises and secures the process and activities within theoffice.

    2.7Ensures security and safety of equipment and documents.2.8Processes request for printing from non-teaching personnel, faculty, heads and executives

    of the college.

    President

    Administrative

    Group Head

    Printing Office Assistant

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    Mary the Queen

    College

    (Pampanga), Inc.

    (MQCPI)

    Printing Office Manual (POM)FIRST EDITION

    Effective: August 1, 2012

    Supersedes: n.a.

    II. POLICY GUIDELINES Page 3 of 8 pages

    CHECKED BY: APPROVED BY:

    RSD MBL SDN TDC

    C. General Policy1. The Printing Office Assistant (POA) is responsible for the management, operation,

    maintenance, supervision and security in the process and activities within the office.2. Only the printing office assistant is allowed inside the office. Students and teachers who have

    no permission from the POA/Administrative Group Head or without official business are

    prohibited from entering and staying in the office. Violations are subject to appropriate

    disciplinary sanctions.

    3. Office equipment/machines such as copiers, printer, computer, etc. are for official use only,and only the printing office assistant or duly authorized personnel is allowed to operate and

    use the equipment.

    4. Maintenance of printing office equipment should be regularly observed.5. Security and safety of equipment and documents should be strictly observed.6. All personnel should accomplish the necessary Printing Request form for any printing

    request. Refer to Annexes.

    D. Services1. General Printing of Documents

    1.1Guidelines for general printing requests1.1.1 The printing office offers printing services to all personnel of the college.

    However, only official and approved documents are allowed to be printed.

    1.1.2 All requesting personnel are required to accomplish the General Printing RequestForm. Refer to Annex A General Printing Request Form.

    1.1.3 Documents produced in large numbers (more than 20 pages) are subject forapproval from their respective department/group head. Documents with 19 pagesor less are to be logged in a record book.

    1.1.4 Documents must be in their final form. Editing of documents inside the office isstrictly prohibited.

    1.1.5 Requesting personnel must submit the document via electronic mail, flash driveor any other external memory devices.

    1.1.6 Only the requesting personnel is allowed to claim the requested documents. Incase of absence, the representative must secure an authorization letter from the

    requesting personnel.

    1.1.7 In case of reprinting due to erratum or correction of previously printeddocuments, the reprinted documents will still be charged to the requesting

    department.

    1.1.8 Unclaimed printed documents will still be charged to the requesting department.

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    Mary the Queen

    College

    (Pampanga), Inc.

    (MQCPI)

    Printing Office Manual (POM)FIRST EDITION

    Effective: August 1, 2012

    Supersedes: n.a.

    II. POLICY GUIDELINES Page 4 of 8 pages

    CHECKED BY: APPROVED BY:

    RSD MBL SDN TDC

    1.1.9 Printing of colored documents such as images, clip art, etc. is subject forapproval from the department head.

    2. Major Examination Printing2.1Guidelines for major examination printing requests

    2.1.1 To minimize the possibility of leakage, the printing office is the only authorizedoffice in printing copies and reprinting of examination materials.

    2.1.2 The printing assistant will route a Memorandum (Refer to Annex E), SampleTest Paper (with approved format) (Annex F) and distribute the Examination

    Printing Form (Annex B) to instructors, department heads and coordinators in

    preparation for the major examinations. Preparation includes requesting of

    printing materials, checking of printing machines and drafting of test questionsfor the instructors.

    2.1.3 Instructors must submit the draft of the examination manuscript (hard copy withthe correct format) and fully accomplished Examination Printing Form (Annex

    B) to their department heads/coordinators 15 working days before the first day of

    the scheduled examination period. In case of non-submission of examination

    manuscript, the instructor must fill-out a Non-submission of manuscript form

    (Refer Annex C) that can be obtained from the Vice-President for Academic

    Affairs (VPAA). Submission of Non-submission of manuscript form is 5

    working days before the examination date.

    2.1.4 Department heads/Coordinators must check the content and format of theexamination manuscript. Erratum must be corrected by the instructor and

    rechecked by the department heads/coordinators.2.1.5 Collection of examination manuscripts from the department heads/coordinators is

    5 working days after the scheduled submission of examination manuscripts.

    2.1.6 In case of Re-scheduling of Examination, the instructor must fill-out theReschedule of Examination Form (Refer to Annex C).

    2.1.6.1 If the new schedule is earlier than the original schedule, the instructor mustsubmit his manuscript 15 working days before the new schedule to the

    department head/coordinator. Afterwards, the department head/coordinatormust submit the approved examination manuscript with the Reschedule of

    Examination Form to the Printing Office five (5) days before the scheduled

    examinations.

    2.1.6.2 If the new schedule is later than the original schedule of examinations, theinstructor should still submit the manuscript with the Reschedule of

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    Mary the Queen

    College

    (Pampanga), Inc.

    (MQCPI)

    Printing Office Manual (POM)FIRST EDITION

    Effective: August 1, 2012

    Supersedes: n.a.

    II. POLICY GUIDELINES Page 5 of 8 pages

    CHECKED BY: APPROVED BY:

    RSD MBL SDN TDC

    Examination Form to their department heads/coordinators, fifteen (15)

    working days before the first day of the scheduled examination period.

    2.1.6.3 No rescheduling of examinations after the scheduled submission ofmanuscripts to the department heads/coordinators will be allowed unless

    approved by the Vice President for Academic Affairs. However, printing of

    said examination manuscripts will be least prioritized.

    2.1.7 Failure to submit on the scheduled deadline will be subject to appropriatesanctions. Late submitted manuscripts will be printed unless authorize by theVice President for Academic Affairs. However, printing of the said examination

    manuscripts will be least prioritized. In case of the absence of the Vice president

    for Academic Affairs, the department heads/coordinators will take charge.

    2.1.8 Involvement of students, faculty members, outsiders in the preparation ofexamination manuscripts is strictly PROHIBITED, only authorized personnel is

    allowed inside the printing office.

    2.1.9 Instructors, institute heads/coordinators and the printing office assistant areaccountable for the confidentiality and security of the examination manuscripts.

    2.1.10 During the preparation of examination manuscript, the instructors will be theonly authorized person to define the scope of examination, formulate the

    questions, type or re-type the manuscript, edit the manuscript. In case of

    departmentalized examination, only the instructors involved in the subject area

    are allowed to access any documents or manuscripts concerning major

    examinations.

    2.1.11 Only the respective instructor and/or their institute heads/coordinators and theprinting office assistant will be allowed to have access to the examinationmanuscript. Unauthorized personnel and students are not allowed to access any

    documents or manuscripts concerning major examinations.

    2.1.12 Institute heads/coordinators must monitor and check the preparation ofexamination manuscript. The institute head/coordinator is the only authorized

    person to secure the examination manuscript envelope.

    2.1.13 The printing office assistant is the only authorized person to gather or receive theexamination manuscript envelopes from the institute heads/coordinators whichwill be collected or submitted five (5) days after the scheduled submission of

    examination manuscripts.

    2.1.14 During the printing of the examination manuscript, only the printing officeassistant is allowed to enter the printing office. Only authorized personnel are

    allowed inside the printing office. Instructors and Institute heads/coordinators areallowed to enter the office only during submission and claiming of printed

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    Mary the Queen

    College

    (Pampanga), Inc.

    (MQCPI)

    Printing Office Manual (POM)FIRST EDITION

    Effective: August 1, 2012

    Supersedes: n.a.

    II. POLICY GUIDELINES Page 6 of 8 pages

    CHECKED BY: APPROVED BY:

    RSD MBL SDN TDC

    examination manuscripts or for other concerns regarding the examination

    manuscripts.

    2.1.15 When the examination manuscripts are already submitted, the printing officeassistant will stamp the examination manuscripts as received. Printed

    examination manuscripts with no stamp from the PO means the examination

    manuscripts was not printed inside the PO.

    2.2Leakages2.2.1 In case of leakage, the Printing Office in coordination with the Office of Student

    Affairs (OSA) will conduct an investigation.

    2.2.2 Once the leakage is confirmed, the following sanction will be taken intoconsideration:a. Student(s) involved in the leakage will be required to report to the Office of

    Student Affairs.

    b. Teacher(s) involved in the incident will be required to report to the VicePresident for Academic Affairs.

    c. Non-teaching employee(s) involved in the incident will be required to reportto their respective group heads.

    2.3Sanctions2.3.1 Instructors violating the guidelines set forth in this manual will be subjected to

    disciplinary actions.

    a. Sanctions for teachers who failed to submit examination manuscripts ontime:

    1st Warning/Memorandum

    2nd

    The teacher will be asked to shoulder the expenses for the printing of

    the documents.

    3rd - The teacher will be asked to shoulder the expenses for the printing of the

    document and will be asked to report to the Vice President for Academic

    Affairs.

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    Mary the Queen

    College

    (Pampanga), Inc.

    (MQCPI)

    Printing Office Manual (POM)FIRST EDITION

    Effective: August 1, 2012

    Supersedes: n.a.

    II. POLICY GUIDELINES Page 7 of 8 pages

    CHECKED BY: APPROVED BY:

    RSD MBL SDN TDC

    REPEALING CLAUSE

    All policies, guidelines and procedures inconsistent herewith are hereby revoked, modified oramended, as the case may be.

    EFFECTIVE DATE

    This policy shall take effect on August 1, 2012.

    LEGEND

    1. MQCPI Mary the Queen College (Pampanga), Inc.2. OSA Office of Student Affairs3. POA Printing Office Assistant4. PPO Printing Office5. VPAA Vice President for Academic Affairs

    Mary the Queen

    College

    (Pampanga), Inc.

    (MQCPI)

    Printing Office Manual (POM)FIRST EDITION

    Effective:

    Supersedes: n.a.

    III. REPEALING CLAUSE

    IV. EFFECTIVE DATE

    V. LEGENDPage 7 of 8 pages

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    Mary the Queen

    College

    (Pampanga), Inc.

    (MQCPI)

    Printing Office Manual (POM)FIRST EDITION

    Effective: August 1, 2012

    Supersedes: n.a.

    II. POLICY GUIDELINES Page 8 of 8 pages

    CHECKED BY: APPROVED BY:

    RSD MBL SDN TDC

    DISTRIBUTION

    A.MQCPI1. Execom

    1.1. Office of the President1.1.1. Human Resources Department1.1.2. QMS Head (File Copy)

    2. Mancom2.1. Vice President for Academic Affairs

    2.1.1. Program CoordinatorsA.2.1.1.1. AccountancyA.2.1.1.2. Business AdministrationA.2.1.1.3. EducationA.2.1.1.4. Hotel and Restaurant

    Management

    A.2.1.1.5. InformationTechnology/Information

    Systems

    A.2.1.1.6. EnglishA.2.1.1.7. MathematicsA.2.1.1.8. Social SciencesA.2.1.1.9. Physical Education &

    Sports

    A.2.1.1.10.ScienceA.2.1.1.11.Research

    2.1.2. College Registrar2.2. Administrative Group Head

    2.2.1. General Services DepartmentHead

    A.2.2.1.1. Property ManagementHead

    A.2.2.1.2. Purchasing DepartmentHead

    2.2.2. Marketing Department Head2.2.3. Health Services Department2.2.4. Chief Librarian2.2.5. Printing Press Office2.2.6. Safety and Security Head

    2.3. Integral Formation Group2.3.1. Guidance and Admissions

    Office

    2.3.2. Theology Head2.3.3. Office of Student Affairs Head

    A.2.3.3.1. Prefect of Discipline2.3.4. Community Development and

    Outreach Program Head

    2.3.5. NSTP Coordinator2.4. Finance Group Head2.5. MQC-Career Institute Executive

    Director

    B.TQMD Head File

    Mary the Queen

    College

    (Pampanga), Inc

    (MQCPI)

    Printing Office Manual (POM)FIRST EDITION

    Effective:August 1, 2012Supersedes: n.a.

    VI. DISTRIBUTION Page 8 of 8 pages

    CHECKED BY: APPROVED BY:

    Reynaldo S. David Michael B. Lapid Susan David-Nunga Teresa David-Carlos

    Special Assistant to the

    PresidentPresident Chairman of the Board Vice-President

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    Mary the Queen

    College

    (Pampanga), Inc

    (MQCPI)

    Printing Office Manual (POM)FIRST EDITION

    Effective: August 1, 2012

    Supersedes: n.a.

    PROCEDURES Page 1 of 6 pages

    APPROVED BY:

    MBL

    /rdv

    A. General Document Printing

    NO

    YES

    START

    Requesting Personnel: Secure and accomplish the General Request Form from the Printing Office. Refer to

    Annex A - General Printing Request Form

    Submit duly approved General Request Form to Printing Office Assistant with soft copyof the document saved in a flash drive or sent via electronic mail.

    Printing Office Assistant:

    Receives and checks if General Printing Request Form is properly accomplished andapproved by approving authorities.

    Printing Office Assistant:

    Files General Printing Request Form and prints the requested document.

    General Printing

    Request Form

    General PrintingRequest Form

    Is the General

    Printing Request

    Form properly

    accomplished and

    approved?

    END

    Requesting Personnel:

    Receives the printed document.

    Printing Office Assistant:

    Releases the printed document.

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    Mary the Queen

    College

    (Pampanga), Inc

    (MQCPI)

    Printing Office Manual (POM)FIRST EDITION

    Effective: August 1, 2012

    Supersedes: n.a.

    PROCEDURES Page 2 of 6 pages

    APPROVED BY:

    MBL

    /rdv

    B. Reproduction of documents

    START

    Requesting Personnel:

    Secure and accomplish the General Request Form from the Printing Office. Refer toAnnex A - General Printing Request Form

    Submit duly approved General Request Form to Printing Office Assistant and hard copyof the document to be reproduced. If the document is in the soft copy, requesting

    personnel should accomplish a separate General Printing Request Form and have itapproved by designated approving authority.

    Printing Office Assistant:

    Receives and checks if General Printing Request Form is properly accomplished andapproved by approving authorities.

    Printing Office Assistant:

    Files General Printing Request Form and prints the requested document.

    General Printing

    Request Form

    Is the General

    Printing RequestForm properly

    accomplished and

    approved?

    END

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    Mary the Queen

    College

    (Pampanga), Inc

    (MQCPI)

    Printing Office Manual (POM)FIRST EDITION

    Effective: August 1, 2012

    Supersedes: n.a.

    PROCEDURES Page 3 of 6 pages

    APPROVED BY:

    MBL

    /rdv

    C. Reproduction of Test Manuscripts

    NO

    YES

    START

    Requesting Personnel:

    Submits the draft of the examination manuscript (hard copy with the correctformat) and fully accomplished the Examination Printing Form (Annex B) to their

    department heads/coordinators two weeks before the major examination.

    Examination

    Printing

    Request Form

    Department/Coordinator:

    Reviews the draft of the manuscript.

    Draft of

    Examination

    Manuscript

    Is the manuscript

    complete in form

    and relevant to

    the subject

    matter?

    Department/Coordinator:

    Forwards the approved examination manuscript and fully accomplished theExamination Printing Form (Annex B) to the Printing Office.

    ExaminationPrinting

    Request Form

    Draft of

    Examination

    Manuscript

    ExaminationPrinting

    Request Form

    Draft ofExamination

    Manuscript

    Printing Office Assistant:

    Affixes his signature on the test manuscript once he receives every testmanuscript.

    Once all approved test manuscripts are in, prepares a schedule of printing basedon the day and time of examination and prints the test manuscripts based on the

    schedule.

    Schedule of

    printing

    A

    Printed Test

    Manuscripts

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    Mary the Queen

    College

    (Pampanga), Inc

    (MQCPI)

    Printing Office Manual (POM)FIRST EDITION

    Effective: August 1, 2012

    Supersedes: n.a.

    PROCEDURES Page 4 of 6 pages

    APPROVED BY:

    MBL

    /rdv

    A

    Instructors:

    Personally claims the test manuscripts and blue books (signs the Blue Book LogSheet Form Refer to Annex G) on or before the scheduled date of examinations.

    Printed Test

    Manuscripts

    END

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    Mary the Queen

    College

    (Pampanga), Inc

    (MQCPI)

    Printing Office Manual (POM)FIRST EDITION

    Effective: August 1, 2012

    Supersedes: n.a.

    PROCEDURES Page 5 of 6 pages

    APPROVED BY:

    MBL

    /rdv

    D. Non-submission of examination manuscript

    Instructors

    Fills-out a Non-submission of manuscript form (Refer to Annex C) that can beobtained from the Vice-President for Academic Affairs (VPAA).

    Forwards the fully accomplished and approved Non-submission of manuscriptform (Refer to Annex C) to the Printing Office Assistant.

    Printing Office Assistant

    Receives the fully accomplished and approved Non-submission of Manuscriptform (Refer to Annex C) and files it.

    Non-submission

    of manuscript

    form

    Non-submissionof manuscript

    form

    END

    START

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    Mary the Queen

    College

    (Pampanga), Inc

    (MQCPI)

    Printing Office Manual (POM)FIRST EDITION

    Effective: August 1, 2012

    Supersedes: n.a.

    PROCEDURES Page 6 of 6 pages

    APPROVED BY:

    MBL

    /rdv

    E. Rescheduling of Examination

    APPROVED BY:

    Michael B. Lapid

    President

    Instructors

    Fills-out a Reschedule of Examination Form (Refer to Annex D) that can beobtained from the Vice-President for Academic Affairs (VPAA) before the

    scheduled submission of examinations. Forwards the fully accomplished and approved Reschedule of Examination Form

    (Refer to Annex D) to the Printing Office Assistant.

    Printing Office Assistant

    Receives the fully accomplished and approved Reschedule of ExaminationForm (Refer to Annex C) and files it.

    Reschedule ofexamination

    form

    Reschedule of

    examinationform

    START

    END

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    Marythe Queen College (Pampanga), Inc.GENERAL PRINTI NG REQUEST FORM

    Printing Office Form 1 (PO Form-1)No: ____________

    Name/Initial: ____________________ Date: ______________ Dept. /Code: __________Request: [ ] Printing of Document [ ] Reproduction [ ] Others: ___________________

    Par t i cu la rs No. o f Pages No. o f Cop ies Remark s

    Tota l

    Prepared by: Approved by: Received by/Date:

    _______________________ _____________________ ________________Signature over printed name Department/Institute Head

    MQCPI-ADMIN-PO Fo rm ( WHITE) P r in ted 08 / 2012

    Marythe Queen College (Pampanga), Inc.GENERAL PRINTI NG REQUEST FORM

    Printing Office Form 1 (PO Form-1)No: ____________

    Name/Initial: ____________________ Date: ______________ Dept. /Code: __________Request: [ ] Printing of Document [ ] Reproduction [ ] Others: ___________________

    Par t i cu la rs No. o f Pages No. o f Cop ies Remark s

    Tota l

    Prepared by: Approved by: Received by/Date:

    _______________________ _____________________ ________________Signature over printed name Department/Institute Head

    MQCPI-ADMIN-PO Fo rm ( WHITE) P r in ted 08 / 2012 Marythe Queen College (Pampanga), Inc.

    GENERAL PRINTI NG REQUEST FORM

    Printing Office Form 1 (PO Form-1)No: ____________

    Name/Initial: ____________________ Date: ______________ Dept. /Code: __________Request: [ ] Printing of Document [ ] Reproduction [ ] Others: ___________________

    Par t i cu la rs No. o f Pages No. o f Cop ies Remark s

    Tota l

    Prepared by: Approved by: Received by/Date:

    _______________________ _____________________ ________________

    Signature over printed name Department/Institute HeadMQCPI-ADMIN-PO Fo rm ( WHITE) P r in ted 08 / 2012

    Marythe Queen College (Pampanga), Inc.GENERAL PRINTI NG REQUEST FORM

    Printing Office Form 1 (PO Form-1)No: ____________

    Name/Initial: ____________________ Date: ______________ Dept. /Code: __________Request: [ ] Printing of Document [ ] Reproduction [ ] Others: ___________________

    Par t i cu la rs No. o f Pages No. o f Cop ies Remark s

    Tota l

    Prepared by: Approved by: Received by/Date:

    _______________________ _____________________ ________________Signature over printed name Department/Institute Head

    MQCPI -ADMIN-PO Fo rm ( WHI TE) P r i n ted 08 / 2012

    ANNEX A

    General Printing

    Request Form

    Approved by: MICHAEL B. LAPID

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    Marythe Queen College (Pampanga), Inc.EXAMINATION PRI NTING REQUEST FORM

    Printing Office Form 2 (PO Form-2)No: ________________

    Name/Initial: __________________________ Date:________________

    Examination for: Prelim Midterm Finals Others: _______________

    Subjec t No. o fPages

    No. o fCopies

    No. o fB lue Book

    Cour s e / Y ea r &Sec t i on o f Studen t s

    E x amina t i onD at e / Ti m e

    Room

    Tota l

    Prepared by: Approved by: Received by/Date:

    _______________________ ______________________ _________________________Signature over printed name Institute Head / Coordinator

    MQCPI -ADMIN-PO Fo rm ( WHI TE) P r i n ted 08 / 2012

    Marythe Queen College (Pampanga), Inc.EXAMINATION PRINTING REQUEST FORM

    Printing Office Form 2 (PO Form-2)No: ________________

    Name/Initial: __________________________ Date: ________________Examination for: Prelim Midterm Finals Others: _______________

    Subjec t No. o fPages

    No. o fCopies

    No. o fB lue Book

    Cour s e / Y ea r &Sec t i on o f Studen t s

    E x amina t i onD at e / Ti m e

    Room

    Tota l

    Prepared by: Approved by: Received by/Date:

    _______________________ ______________________ _________________________

    Signature over printed name Institute Head / CoordinatorMQCPI -ADMIN-PO Fo rm ( WHI TE) P r i n ted 08 / 2012

    Marythe Queen College (Pampanga), Inc.EXAMINATION PRINTING REQUEST FORM

    Printing Office Form 2 (PO Form-2)No: ________________

    Name/Initial: __________________________ Date: ________________Examination for: Prelim Midterm Finals Others: _______________

    Subjec t No. o f

    Pages

    No. o f

    Copies

    No. o f

    B lue Book

    Cour s e / Y ea r &

    Sec t i on o f Studen t s

    E x amina t i on

    D at e / Ti m eRoom

    Tota l

    Prepared by: Approved by: Received by/Date:

    _______________________ ______________________ _________________________Signature over printed name Institute Head / Coordinator

    MQCPI -ADMIN-PO Fo rm ( WHI TE) P r i n ted 08 / 2012

    Marythe Queen College (Pampanga), Inc.EXAMINATION PRINTING REQUEST FORM

    Printing Office Form 2 (PO Form-2)

    No: ________________

    Name/Initial: __________________________ Date: ________________

    Examination for: Prelim Midterm Finals Others: _______________

    Subjec t No. o f

    Pages

    No. o f

    Copies

    No. o f

    B lue Book

    Cour s e / Y ea r &

    Sec t i on o f S tuden ts

    E x amina t i on

    D at e / Ti m eRoom

    Tota l

    Prepared by: Approved by: Received by/Date:

    _______________________ ______________________ _________________________Signature over printed name Institute Head / Coordinator

    MQCPI -ADMIN-PO Fo rm ( WHI TE) P r i n ted 08 / 2012

    ANNEX B

    Exam Printing

    Request Form

    Approved by: MICHAEL B. LAPID

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    Mary the Queen College (Pampanga), Inc.NONSUBMI SSION OF EXAMINATION MANUSCRIPT FORM

    Printing Office Form 3 (PO Form -3)No: ________________

    Name/Initial: _______________________________________ Date: ________________Examination for: Prelim Midterm Finals Others: _____________________________

    Subjec tCou r s e / Y ea r & Sect i on o f S tuden ts

    E x amina t i onD at e / Ti m e

    I would like to inform your good office that the undersigned will not be able to submit a copy of my examinationmanuscript in the subjects listed above due to _____________________________________________________________________________________________________________________________________________________________

    In view thereof I promise to take charge for the reproduction of the examination and will not collect payment from thestudents. I will also take full responsibility in ensuring its security.

    Prepared by: Noted by: Approved by: Received by/Date:

    __________ _____________________ ____________ ________________Signature Institute Head/Coordinator VPAA

    MQCPI -ADMIN-PO Fo rm ( WHI TE) P r i n ted 08 / 2012

    Mary the Queen College (Pampanga), Inc.NONSUBMI SSION OF EXAMINATION MANUSCRIPT FORM

    Printing Office Form 3 (PO Form -3)No: ________________

    Name/Initial: _______________________________________ Date: ________________Examination for: Prelim Midterm Finals Others: _____________________________

    Subjec tCou r s e / Y ea r & Sect i on o f S tuden ts

    E x amina t i on

    D at e / Ti m e

    I would like to inform your good office that the undersigned will not be able to submit a copy of my examinationmanuscript in the subjects listed above due to _____________________________________________________________________________________________________________________________________________________________

    In view thereof I promise to take charge for the reproduction of the examination and will not collect payment from thestudents. I will also take full responsibility in ensuring its security.

    Prepared by: Noted by: Approved by: Received by/Date:

    __________ _____________________ ____________ ________________Signature Institute Head/Coordinator VPAA

    MQCPI -ADMIN-PO Fo rm ( WHI TE) P r i n ted 08 / 2012

    Mary the Queen College (Pampanga), Inc.NONSUBMI SSION OF EXAMINATION MANUSCRIPT FORM

    Printing Office Form 3 (PO Form -3)No: ________________

    Name/Initial: _______________________________________ Date: ________________Examination for: Prelim Midterm Finals Others: _____________________________

    Subjec tCou r s e / Y ea r & Sect i on o f S tuden ts

    E x amina t i onD at e / Ti m e

    I would like to inform your good office that the undersigned will not be able to submit a copy of my examinationmanuscript in the subjects listed above due to _____________________________________________________________________________________________________________________________________________________________

    In view thereof I promise to take charge for the reproduction of the examination and will not collect payment from thestudents. I will also take full responsibility in ensuring its security.

    Prepared by: Noted by: Approved by: Received by/Date:

    __________ _____________________ ____________ ________________Signature Institute Head/Coordinator VPAA

    MQCPI -ADMIN-PO Fo rm ( WHI TE) P r i n ted 08 / 2012

    ANNEX C Non-

    Submission of

    Exam Manuscript

    Form

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    Mary the Queen College (Pampanga), Inc.RESCHEDULE OF EXAM FORM

    Printing Office Form 4 (PO Form 4)No: ________________

    Name/Initial: _______________________________________ Date: ____________________________Examination for: Prelim Midterm Finals Others: ________________________________________

    I would like to request your good office to please allow the undersigned to reschedule the examinations of the subjects listed above due to______________________________________________________________________________________________________________

    Prepared by: Noted by: Approved by: Received by/Date:

    __________ _____________________ ____________ ________________Signature Institute Head/Coordinator VPAA

    MQCPI -ADMIN-PO Fo rm ( WHI TE) P r i n ted 08 / 2012

    Mary the Queen College (Pampanga), Inc.RESCHEDULE OF EXAM FORM

    Printing Office Form 4 (PO Form 4)No: ________________

    Name/Initial: _______________________________________ Date: ____________________________Examination for: Prelim Midterm Finals Others: ________________________________________

    I would like to request your good office to please allow the undersigned to reschedule the examinations of the subjects listed above due to______________________________________________________________________________________________________________

    Prepared by: Noted by: Approved by: Received by/Date:

    __________ _____________________ ____________ ________________Signature Institute Head/Coordinator VPAA

    MQCPI -ADMIN-PO Fo rm ( WHI TE) P r i n ted 08 / 2012

    Mary the Queen College (Pampanga), Inc.RESCHEDULE OF EXAM FORM

    Printing Office Form 4 (PO Form 4)No: ________________

    Name/Initial: _______________________________________ Date: ____________________________

    Examination for: Prelim Midterm Finals Others: ________________________________________

    I would like to request your good office to please allow the undersigned to reschedule the examinations of the subjects listed above due to______________________________________________________________________________________________________________

    Prepared by: Noted by: Approved by: Received by/Date:

    __________ _____________________ ____________ ________________Signature Institute Head/Coordinator VPAA

    MQCPI -ADMIN-PO Fo rm ( WHI TE) P r i n ted 08 / 2012

    Mary the Queen College (Pampanga), Inc.RESCHEDULE OF EXAM FORM

    Printing Office Form 4 (PO Form 4)No: ________________

    Name/Initial: _______________________________________ Date: ____________________________Examination for: Prelim Midterm Finals Others: ________________________________________

    I would like to request your good office to please allow the undersigned to reschedule the examinations of the subjects listed above due to______________________________________________________________________________________________________________

    Prepared by: Noted by: Approved by: Received by/Date:

    __________ _____________________ ____________ ________________

    Signature Institute Head/Coordinator VPAA MQCPI -ADMIN-PO Fo rm ( WHI TE) P r i n ted 08 / 2012

    Subjec tCou r s e / Y ea r & S ect i on o f Studen t s

    Schedu led Examinat ion

    D at e / Ti m e

    New E x amina t i onD at e / Ti m e

    Subjec tCou r s e / Y ea r & S ect i on o f Studen t s

    Schedu led Examinat ion

    D at e / Ti m e

    New E x amina t i onD at e / Ti m e

    Subjec tCou r s e / Y ea r & S ect i on o f Studen t s

    Schedu led Examinat ion

    D at e / Ti m e

    New E x amina t i onD at e / Ti m e

    Subjec tCou r s e / Y ea r & S ect i on o f Studen t s

    Schedu led Examinat ion

    D at e / Ti m e

    New E x amina t i on

    D at e / Ti m e

    ANNEX D

    Reschedule of

    Exam Form

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    __ Board of Trustees ___ Mathematics Department ___ Chief Librarian

    __ Internal Audit Department ___ Social Sciences ___ Printing Office

    __ Office of the President ___ Physical Education and Sports ___ Safety and Security

    ___ HRD ___ Science Department ___Management Informati

    ___ QMS (File Copy) ___ Academic Services ___ Integral Formation Group

    ___ VPAA ___ College Registrar ___ Guidance and Admissio

    ___ Institute Heads ___OIC Night and Saturday Classes ___ Institute of Theology

    ___ Accountancy ___ Research Center ___ OSA

    ___ Business. Administration ___ Administrative Group Head ___ Community Developm

    ___ Hospitality Management ___ GSD Head ___ NSTP

    ___ Computer Studies ___ Property Management Head ___ Finance Group Head

    ___ Professional Teacher Education ___ Purchasing Head ___ Budget and Collections

    ___Professional Subjects ___ Repairs and Maintenance ___ Accounting Departme

    ___ Arts and Sciences ___ Marketing Head ___ MQCCI Executive Director

    ___ English Department ___ Health Services Department

    Distribution:

    REF. NO. : MQCPI-PO-GM-09-2012-001

    FOR : ALL FACULTY MEMBERS

    FROM : PRINTING OFFICE

    DATE : SEPTEMBER 5, 2012

    RE : SUBMISSION OF FINAL EXAMINATION MANUSCRIPTS

    This is to inform all faculty members that the deadline for the submission of test manuscripts for the

    final examinations is on:

    Class Schedule Examination Date Submission of Manuscript

    Monday Class Only October 10, 2012 October 3, 2012

    Tuesday Class Only October 11, 2012 October 4, 2012

    Wednesday Class Only October 12, 2012 October 5, 2012

    Tuesday and Thursday Class Only October 13, 2012 October 6, 2012

    Monday, Wednesday and Friday Class Only October 14, 2012 October 7, 2012

    Saturday Class Only October 15, 2012 October 8, 2012

    Please submit the manuscript with attached POF-3 (Printing Office Form 3) to your respective

    coordinators checking and approval. Failure to comply without written permission for the Vice President

    for Academic Affairs will be marked late and will be least prioritized. Please see the Printing Office

    Assistant for more information (located in the 2nd

    Floor of Main Building, near Room 218B).

    Your cooperation will be highly appreciated.

    Thank you and God Bless!

    KENNETH A. MENDOZA

    PRINTING OFFICE ASSISTANT

    Approved by:

    Mr. Michael B. Lapid

    President

    ANNEX E SAMPLE MEMORANDUM

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    Mary the Queen College (Pampanga), Inc.PRELIMINARY EXAMINATION IN ENGLISH 3

    Business Correspondence1

    stSemester, AY 2011-2012

    Name : __________________________________________ Examination Date : ___________________Year, Section and Class Schedule : ____________________ Juan Dela Cruz

    I. Sympathizing would fix quaker objectives.

    1. Sympathizing would fix quaker objectives.a. Sympathizing would fix quaker

    objectives.

    b. Sympathizing would fix quaker

    objectives.

    c. Sympathizing would fix quaker

    objectives.

    d. Sympathizing would fix quaker

    objectives

    2. Sympathizing would fix quaker objectives.

    a. Sympathizing would fix quaker

    objectives.

    b. Sympathizing would fix quaker

    objectives.

    c. Sympathizing would fix quaker

    objectives.

    d. Sympathizing would fix quaker

    objectives

    3. Sympathizing would fix quaker objectives.

    a. Sympathizing would fix quaker

    objectives.

    b. Sympathizing would fix quaker

    objectives.

    c. Sympathizing would fix quaker

    objectives.

    d. Sympathizing would fix quaker

    objectives

    4. Sympathizing would fix quaker objectives.

    a. Sympathizing would fix quaker

    objectives.

    b. Sympathizing would fix quakerobjectives.

    c. Sympathizing would fix quaker

    objectives.

    d. Sympathizing would fix quakerobjectives

    5. Sympathizing would fix quaker objectives

    a. Sympathizing would fix quaker

    objectives.

    b. Sympathizing would fix quaker

    objectives.

    c. Sympathizing would fix quaker

    objectives.

    d. Sympathizing would fix quaker

    objectives

    II. Sympathizing would fix quaker objectives.

    1. Sympathizing would fix quaker objectives

    2. Sympathizing would fix quaker objectives

    3. Sympathizing would fix quaker objectives

    4. Sympathizing would fix quaker objectives

    5. Sympathizing would fix quaker objectives

    6. Sympathizing would fix quaker objectives

    7. Sympathizing would fix quaker objectives

    Prepared by: Approved by: Received by/Date:

    JUAN DELA CRUZ ARLAN V. PAYAD KENNETH O. MENDOZA

    Instructor English Coordinator Printing Office Assistant

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    Mary the Queen College (Pampanga), Inc.

    PRELIMINARY EXAMINATION IN ENGLISH 3Business Correspondence

    1st Semester, AY 2011-2012

    Name : __________________________________________ Examination Date : ___________________Year, Section and Class Schedule : ____________________ Juan Dela Cruz

    I. Sympathizing would fix quaker objectives.1.

    Sympathizing would fix quaker objectives.a. Sympathizing would fix quaker

    objectives.

    b. Sympathizing would fix quakerobjectives.

    c. Sympathizing would fix quaker

    objectives.

    d. Sympathizing would fix quakerobjectives

    2. Sympathizing would fix quaker objectives.

    a. Sympathizing would fix quaker

    objectives.

    b. Sympathizing would fix quaker

    objectives.

    c. Sympathizing would fix quaker

    objectives.

    d. Sympathizing would fix quaker

    objectives

    3. Sympathizing would fix quaker objectives.

    a. Sympathizing would fix quaker

    objectives.

    b. Sympathizing would fix quaker

    objectives.

    c. Sympathizing would fix quaker

    objectives.

    d. Sympathizing would fix quaker

    objectives

    4. Sympathizing would fix quaker objectives.

    a. Sympathizing would fix quaker

    objectives.

    b. Sympathizing would fix quaker

    objectives.

    c. Sympathizing would fix quaker

    objectives.

    d. Sympathizing would fix quaker

    objectives

    5. Sympathizing would fix quaker objectives

    a. Sympathizing would fix quaker

    objectives.

    b. Sympathizing would fix quaker

    objectives.

    c. Sympathizing would fix quaker

    objectives.

    d. Sympathizing would fix quaker

    objectives

    II. Sympathizing would fix quaker objectives.

    1. Sympathizing would fix quaker objectives

    2. Sympathizing would fix quaker objectives

    3. Sympathizing would fix quaker objectives

    4. Sympathizing would fix quaker objectives

    5. Sympathizing would fix quaker objectives

    6. Sympathizing would fix quaker objectives

    7. Sympathizing would fix quaker objectives

    Prepared by: Approved by: Received by/Date:

    JUAN DELA CRUZ ARLAN V. PAYAD KENNETH O. MENDOZA

    Instructor English Coordinator Printing Office Assistant

    ANNEX F

    EXAMINATION

    MANUSCRIPT

    APPROVED BY:

    MICHAEL B. LAPID

    Comment [Q1]: Bookman Old Style

    12 Point

    Center Alignment

    Bold Face

    Comment [Q2]: Arial

    11 point

    Center Alignment

    All Caps

    Comment [Q3]: Arial

    10 point

    Center Alignment

    Bold Face

    Comment [Q4]: Arial

    9 point

    Center Alignment

    Comment [Q5]: Arial

    11 point

    Center Alignment

    Comment [m6] : Arial

    10 point

    Center Alignment

    Bold Face

    Comment [m7] : Arial

    10 point

    Center Alignment

    Comment [m8] : Arial

    10 point

    Center Alignment

    Comment [m9] : Arial

    10 point

    Center Alignment

    All Caps

    Comment [m10] : Arial

    10 point

    Center Alignment

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    Mary the Queen College (Pampanga), Inc.PRINTING OFFICE

    BLUE BOOK LOG SHEET FORM

    A.Y. : _________ Semester: ______ Examination Period: ___________

    Name/Initial of Instructor Course Name of

    Examinations

    Date

    Received

    No. of Blue Books

    Received

    Signature

    APPROVED BY: