prince william sound regional citizens’ advisory council · 2019-04-23 · lee mckinley alaska...

Prince William Sound Regional Citizens’ Advisory Council

Board of Directors Meeting

May 2-3, 2019

Valdez Convention & Civic Center

110 Clifton Drive Valdez, Alaska

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elcome to the second PWSRCAC in-person Board meeting of 2019! This meeting is scheduled for May 2-3, 2019 at the Valdez Convention & Civic Center, in

Valdez. There are a number of important items requiring Board action and attention at this meeting. To complete PWSRCAC business efficiently, it is helpful if you review your notebook prior to the meeting. Below is a list of documents in support of this meeting. If you have questions about a specific agenda item, please contact the staff person listed as its sponsor.

1-0 Draft Agenda – Jennifer Fleming 1-1 Minutes of January 24-25, 2019 – Jennifer Fleming 1-2 Minutes of March 22, 2019 – Jennifer Fleming

2-1 PWSRCAC Acronym List – Jennifer Fleming 2-2 Budget Status Report – Gregory Dixon 2-3 Director Attendance Record – Jennifer Fleming 2-4 Committee Member Attendance Record – Nelli Vanderburg & Shawna Popovici 2-5 List of Board Committee Members – Jennifer Fleming 2-6 PWSRCAC One-Page Strategic Plan – Donna Schantz 2-7 List of Board and Executive Committee Actions – Jennifer Fleming 2-8 PWSRCAC Organizational Chart – Donna Schantz

3-1 Resolution Designating PWSRCAC Check Signers – Gregory Dixon 3-2 PWSRCAC/Alyeska Contract Compliance Verification Report Approval – Gregory Dixon 3-3 Approval of Sole Source Contract for Arctic IT Total Care Agreement – Gregory Dixon 3-4 Approval of FY2020 C-Plan Contractor Pool & Contract Authorization – Linda Swiss 3-5 Approval of FY2020 LTEMP Contract Authorization 3-6 Approval of Hydrocarbon Toxicity memorandum of Agreement Continuation – Austin Love 3-7 Approval of Crude Oil Piping Inspection Review Contract Authorization Delegation –

Austin Love

4-1 PWSRCAC Director Appointments – Jennifer Fleming 4-2 Alaska Regional Contingency Plan Update – Linda Swiss 4-3 Settlement Agreement & VMT Weather Buoy Deployment Update – Alan Sorum & Linda

Swiss 4-4 Marine Services Transition First Year Review – Roy Robertson 4-5 Annual Board Required Documentation Completion – Gregory Dixon 4-6 Approval of IRS Form 990 – Gregory Dixon 4-7 Federal and State Government Affairs Update – Walt Wrede 4-8 FY2018 Community Outreach Update – Betsi Oliver 4-9 Approval of Anchorage Office Lease – Walt Wrede 4-10 Annual Board Committee Appointments – Jennifer Fleming 4-11 Committee Member Appointments – Nelli Vanderburg and Hans Odegard

5-1 Program and Project Status Report – Joe Lally

Please call if there is anything staff can do to assist you in preparing for this meeting. Valdez (907) 834-5000 or 877-478-7221

Anchorage (907) 277-7222 or 800-478-7221

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Agenda may change without prior notice Times are provided as a guideline only Councils’ public proceedings are routinely recorded and may be disseminated to the public by PWSRCAC or the news media

Citizens promoting environmentally safe operation of the Alyeska terminal and associated tankers

Prince William Sound Regional Citizens’ Advisory Council Board of Directors Meeting May 2-3, 2019

Valdez Convention & Civic Center Valdez, Alaska

Teleconference: 1-888-788-0099 Meeting ID: 907 834 5010 Web streaming for meeting audio and presentations https://pwsrcac.zoom.us/j/9078345010

Final Agenda

Thursday, May 2, 2019 8:00 Continental Breakfast

8:30 A Call to Order & Roll Call • Welcome – President Amanda Bauer• Introductions/Director reports on activities since the last meeting

8:40 B 1-0 Approve Agenda

8:45 C 4-1 PWSRCAC Director Appointments

8:50 D 1-1 Approve Minutes of January 24-25, 20191-2 Approve Minutes of March 22, 2019

8:55 E Public Comment Period, limit five minutes per person (please sign in)

9:10 F Internal Opening Comments (Please limit to general information not contained in Agenda) • Technical Committee Updates (OSPR, SAC, POVTS, TOEM & IEC)• PWSRCAC Board Sub Committee Updates (Legislative, Finance & Governance)

10:05 G External Opening Comments (Please limit to general information not contained in Agenda) • PWSRCAC Ex-Officio Members• Trans Alaska Pipeline System Shippers, Owner Companies, and Pilots

10:15 BREAK

10:30 H External Opening Comments (Continued as needed)

11:20 I Alyeska / SERVS Activity Report

12:00 LUNCH

1:00 J Approval of FY2020 Budget – Gregory Dixon

1:15 K Consent Agenda 3-1 Resolution Designating PWSRCAC Check Signers 3-2 Annual PWSRCAC/Alyeska Contract Compliance Verification Report Approval

3-3 Approval of Sole Source Contract for Arctic IT Total Care Agreement 3-4 Approval of FY2020 Contingency Plan Contractor Pool & Contract Authorization 3-5 Approval of FY2020 LTEMP Contract Authorization 3-6 Approval of Hydrocarbon Toxicity Memorandum of Agreement Continuation 3-7 Approval of Crude Oil Piping Inspections Review Contract Authorization Delegation

1:20 L Nominations of Officers and Executive Committee Members-at-Large

1:30 M Introduction & Remarks by ADEC Commissioner Jason Brune

2:00 N 4-2 Alaska Regional C-Plan Update – Linda Swiss with Craig Ziolkowski, ADEC and LT Rachel Foote, USCG

2:40 BREAK

2:55 O 4-3 Settlement Agreement & VMT Weather Buoy Deployment Update – Alan Sorum and Linda Swiss

3:45 P 4-4 Marine Services Transition First Year Review – Roy Robertson

4:20 Q 4-5 Annual Board Required Document Completion – Gregory Dixon

4:40 RECESS

Shaded Items Require Board Action

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Agenda may change without prior notice Times are provided as a guideline only Councils’ public proceedings are routinely recorded and may be disseminated to the public by PWSRCAC or the news media

Citizens promoting environmentally safe operation of the Alyeska terminal and associated tankers

Friday, May 3, 2019

8:00

Continental Breakfast

8:30 A Call to Order & Roll Call

8:35 B President’s Report to the Board

8:45 C Executive Director’s Report to the Board

9:00 D Financial Manager’s Report to the Board

9:10 E Election of Officers and Executive Committee Members-at-Large (results to be announced by the morning break}

9:15 F 4-6 Approval of IRS Form 990 – Gregory Dixon

9:35 G 4-7 Federal and State Government Affairs Update – Walt Wrede with Doug Mertz and Roy Jones

10:15 BREAK

10:30 H 4-8 FY2019 Community Outreach Update – Betsi Oliver

10:50 I 4-9 Update on Anchorage Office Lease – Walt Wrede

11:05 J 4-10 Annual Board Committee Appointments – Donna Schantz

11:20 K 4-11 Committee Member Appointments – Joe Lally

11:30 L Consideration of Consent Agenda Items

11:45 M Closing Comments

12:15 ADJOURN (lunch will be served)

Shaded Items Require Board Action

Additional items provided for information only:

• PWSRCAC Name Roster (Board Members only – to be provided at the meeting) • PWSRCAC Expense Reimbursement Form • 2-1 List of Commonly Used Acronyms • 2-2 Budget Status Report • 2-3 Director Attendance Record • 2-4 Committee Member Attendance Record • 2-5 List of Board Committee Members • 2-6 PWSRCAC One-Page Strategic Plan • 2-7 List of Board and Executive Committee Actions • 2-8 PWSRCAC Organizational Chart • 5-1 May 2019 Program/Project Status Report

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PRINCE WILLIAM SOUND REGIONAL CITIZENS’ ADVISORY COUNCIL

MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS

January 24 and 25, 2019 Anchorage, Alaska

Members Present Peter Andersen Chugach Alaska Corporation Robert Archibald City of Homer Amanda Bauer City of Valdez Robert Beedle City of Cordova Mike Bender City of Whittier Wayne Donaldson City of Kodiak Patience Andersen Faulkner Cordova District Fishermen United Mako Haggerty Kenai Peninsula Borough Luke Hasenbank Alaska State Chamber of Commerce Melvin Malchoff Port Graham Corporation Thane Miller Prince William Sound Aquaculture Corporation Dorothy Moore City of Valdez Alison Rein (seated 1/24/19) City of Seldovia Bob Shavelson Oil Spill Regional Environmental Coalition Rebecca Skinner Kodiak Island Borough Orson Smith City of Seward Roy Totemoff Tatitlek Corporation & Tatitlek Village IRA Council

Members Absent Melissa Berns Kodiak Village Mayors Association Michael Vigil Chenega Corp. & Chenega IRA Council

Ex-Officio Members Present Craig Ziolkowski Alaska Dept. of Environmental Conservation CDR Mike Franklin (via teleconference) US Coast Guard MSU Valdez Lee McKinley Alaska Dept. of Fish & Game Tom Stokes Alaska Dept. of Natural Resources Kevin Kearney Bureau of Land Management

Committee Members Present Cathy Hart IE Committee Jane Eisemann IE Committee Savannah Lewis IE Committee Linda Robinson IE Committee Steve Lewis POVTS Committee Pete Heddell POVTS Committee Cliff Chambers POVTS Committee Jerry Brookman OSPR Committee Jim Herbert OSPR Committee Mikkel Foltmar TOEM Committee Tom Kuckertz TOEM Committee John Kennish SA Committee Debasmita Misra SA Committee

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Staff Members Present Donna Schantz Executive Director Walt Wrede Director of Administration Joe Lally Director of Programs Brooke Taylor Director of External Communications Gregory Dixon Financial Manager Jennifer Fleming Executive Assistant Betsi Oliver Outreach Coordinator Amanda Johnson Project Manager/Webmaster Linda Swiss Project Manager Jeremy Robida Project Manager Alan Sorum Project Manager Austin Love Project Manager Roy Robertson Project Manager Joe Banta Project Manager Nelli Vanderburg Project Manager Assistant Natalie Novik Administrative Assistant Others Present Scott Hicks Alyeska Pipeline Service Company Mike Day Alyeska Pipeline Service Company Andres Morales Alyeska Pipeline Service Company Angelina Fuschetto Crowley Alaska Tankers Paul Manzi Crowley Alaska Tankers Monty Morgan Polar Tankers Anil Mathur Alaska Tanker Company Jeffrey Adamczyk BP Shipping Capt. Andrew Wakefield Southwest Alaska Pilots Association (SWAPA) Dave Mushovic Bureau of Land Management Erika Reed Bureau of Land Management Gregory Bjorgo Bureau of Land Management Becky Spiegel Alaska Dept. of Environmental Conservation Anna Carey (via teleconference) Alaska Dept. of Environmental Conservation Graham Weeks Alaska Dept. of Environmental Conservation LTJG Carlos Quintero (via teleconference) USCG Jim Stronach Tetra Tech Jay Griffin Geo Syntec, Inc. Davin Holen Alaska SeaGrant Program Bert Adams Native Village of Eyak Vinnie Catalano Cook Inlet Regional Citizens Advisory Council Steve Russell 152 Degrees West Lisa Ragland Local citizen Rick Steiner Local citizen Tom Lakosh Local citizen Nicole Schmitt Alaska Wildlife Alliance Jonathan Pierce Safeguard Marine Jeff Pierce Safeguard Marine Alan Bailey Petroleum News Elwood Brehmer Alaska Journal of Commerce Joe Levesque Levesque Law Group, legal counsel

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Thursday, January 24, 2019 CALL TO ORDER, WELCOME AND INTRODUCTIONS A regular meeting of the Board of Directors of the Prince William Sound Regional Citizens’ Advisory Council was held January 24 and 25, 2019, at the Embassy Suites Hotel, in Anchorage, Alaska. President Amanda Bauer called the meeting to order at 8:30 a.m. on January 24, 2019. A roll call was taken. The following 15 Directors were present at the time of the roll call, representing a quorum for the conduct of business: Andersen, Archibald, Bauer, Beedle, Bender, Donaldson, Faulkner, Haggerty, Hasenbank, Malchoff, Miller, Moore, Shavelson, Skinner, and Totemoff. Orson Smith joined the meeting at 8:55 a.m. Introductions and Directors’ reports followed. 1-0 AGENDA President Bauer presented the agenda (green-colored sheet) for approval with the removal of Item 4-4 USCG Presentation on the Alaska Regional Contingency Plan (Item M on 1/24/19) because of the current government shutdown. Mako Haggerty moved to approve the agenda (green-colored sheet) with the removal of Item 4-4 USCG Presentation on the Alaska Regional Contingency Plan (Item M on 1/24/19) . Thane Miller seconded, and the agenda was approved, as amended. 1-1 MINUTES Bob Shavelson moved to approve the minutes of the Regular Meeting of the Board of Directors of September 20 and 21, 2018. Miller seconded, and the minutes were approved as presented. 4-1 DIRECTOR APPOINTMENT Thane Miller moved to confirm the appointment and seat Alison Rein as the Council representative for the City of Seldovia [replacing Alisha Chartier] with a term to expire in May 2019. Robert Beedle seconded, and the motion passed without objection. [16 directors present.]

PUBLIC COMMENTS Local citizen and environmental conservationist, Rick Steiner, and an early leader in the formation of the regional citizens’ advisory council concept, spoke of the upcoming 30th anniversary of the Exxon Valdez Oil Spill (EVOS) and stated that if PWSRCAC had existed 30 years ago, the EVOS almost certainly would not have happened. He went on to address the Council about the suspension of the tax that funds the federal Oil Spill Liability Trust Fund (OSLTF) that Congress let lapse as of December 31, 2018. He stated that the fund is presently at $6.7 billion, and the USCG and other agencies have not applied the Fund nationally for prevention measures as the country needs. He asked PWSRCAC to send a second letter (in follow-up to its previous submission to Sen. Dan Sullivan) to all of the Alaska congressional delegation requesting that there be no cap on funds taken out of the OSLTF for

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prevention nationally. He was particularly concerned about a rescue tug for the Aleutians and other areas of Alaska that currently have little prevention equipment. Dorothy Moore asked Steiner to provide bullet talking points to the Legislative Affairs Committee that they could use as reference during their upcoming legislative visits. [Orson Smith arrived at 8:55 a.m.; 17 directors present.] OPENING COMMENTS – PWSRCAC TECHNICAL COMMITTEES OIL SPILL PREVENTION & RESPONSE COMMITTEE (OSPR) Chair Jim Herbert reported on that the OSPR Committee had met twice since the last Board meeting and one of the meetings was to work on a long-range plan. He reported on other activities as follows:

• The committee had been updated on the VMT C-Plan renewal comments, which required significant staff and contractor time. The comments were submitted to ADEC on January 7, 2019, and a presentation on the VMT C-Plan renewal was on the agenda at this meeting.

• The committee was updated on the status of the adjudicatory hearing and

appeal.

• The committee was updated on area planning in Alaska, including the transition of the subarea plans to area plans and the various meetings associated with the area committees.

• Staff observed many drills and exercises, including the large-scale Shipper’s exercise that took place in October 2018, hosted by Crowley Alaska Tankers. Exercise highlights included robust sensitive area protection efforts, a mock press conference, and implementation of the Regional Stakeholders Committee.

• The committee met to discuss projects for the upcoming fiscal year and came up with several ideas that, fleshed out, could become projects for future fiscal years as well.

• Various drill reports were reviewed and accepted by the committee. SCIENTIFIC ADVISORY COMMITTEE (SAC) Chair John Kennish reported on the SAC efforts since the last Board meeting, as follows:

• Environmental Monitoring Program. The committee members met for their annual Environmental Monitoring Program workshop where they discussed goals and objectives and received updates on projects in progress.

• Project 9510: LTEMP. The committee received and accepted a draft report by

Jim Payne and Bill Driskell titled 2017 Sampling Results and Interpretations. This report was on the agenda for Board acceptance at this meeting. Kennish

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thanked staff members Alan Sorum and Austin Love for their involvement and their efforts to become sampling experts.

• Project 9520: Marine Invasive Species. The committee received and accepted a report titled Report on Plankton Collections in Port Valdez May 16-17, 2018 by Rob Campbell.

• Project 9650: Review and Update: Coping with Technological Disasters – A

User-Friendly Guidebook. The committee was updated on the progression of guidebook revisions and accepted the report. The revised guidebook would come before the Board for acceptance at this meeting.

• The committee met to discuss project ideas for the upcoming fiscal year.

• The committee hosted another successful Science Night in December with approximately 75 attendees.

PORT OPERATIONS AND VESSEL TRAFFIC SYSTEMS COMMITTEE (POVTS) Chair Steve Lewis reported for the POVTS Committee on its efforts since the last Board meeting, as follows:

• Project 6531: Weather Buoy Demonstration. The committee accepted a “lessons learned” report. Lewis noted that the fiscal note on the report did not get in the meeting materials for this Board meeting, but he hoped it would be available to distribute later.

• Project 6533: The Hinchinbrook Entrance Wind and Waves Extremes. The committee accepted the final report from Tetra Tech Canada titled Hinchinbrook Entrance Wind Wave Extremes and recommended acceptance by the Board later in the agenda. There would be a presentation on this report by Tetra Tech Canada at this meeting. Lewis pointed out that the analysis confirmed that which PWSRCAC has always known, that closure conditions at the Seal Rocks buoy is worse at Hinchinbrook Entrance where the escort range actually terminates. Vessel performance in those conditions beyond closure is something PWSRCAC has not investigated, and it is unknown whether a tug could make a save in those conditions. Lewis said this concerned him.

• Project 6534: Cape Hinchinbrook Weather Surveillance. The committee continued to explore available options to pursue this project.

• In anticipation of a future project, the committee researched the current

emergency towing packages carried by tankers that call at the Valdez Marine Terminal.

• The committee developed several potential projects and participated in the

long-range planning process. The project of highest priority to the POVTS Committee is Potential Places of Refuge (PPOR). The committee was recommending to the Board completion of Phases II and III and this would be an action item later in the agenda. Lewis went on to outline some of the other projects which POVTS ranked highly.

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Lewis commented on an oft-quoted assessment that the Prince William Sound TAPS escort system is “the best in the world.” He said he had no data to support that statement, and that in fact, there are other systems in the world that are effective and he would like to see PWSRCAC look at that. Another project the committee is looking into is Hinchinbrook Weather Surveillance – he said the committee is investigating remote sensing capability (in lieu of buoys) as that seems to be the way to go for the future.

Executive Director Donna Schantz pointed out that the PPOR project was on the consent agenda for the reason that it ranked so high in the long-range plan project priorities.

TERMINAL OPERATIONS AND ENVIRONMENTAL MONITORING COMMITTEE (TOEM) Chair Mikkel Foltmar reported that the TOEM Committee had accomplished the following since the September Board meeting:

• Cathodic Protection Systems Review Project. The committee selected National Pipelines Services as the contractor for this cathodic protection systems review. The company is based in Mt. Pleasant, MI. A draft contract had been developed, including the project’s scope of work, and the project is currently awaiting Alyeska’s review and discussion of the proposed scope of work.

• Water Quality Permit Review Project. The committee reviewed and provided feedback on PWSRCAC’s draft comments on Alyeska’s water quality permit and has contracted with Payne Environmental Consultants for technical assistance with the Council’s comments. The committee is currently waiting for ADEC to issue the draft permit for public review.

• Secondary Containment Liner Integrity Project. The committee accepted

consultant-contractor Geo Syntec’s final report on the secondary containment liner integrity and recommended its acceptance by the Board at this meeting. Jay Griffin, the project manager for Geo Syntec would present the report’s findings and recommendations to the Board at this meeting.

• New TOEM Committee member. The committee approved Pat Tomco’s

membership on the TOEM Committee, and that membership is pending approval by the Executive Committee. Pat Tomco is an assistant professor of chemistry at University of Alaska Anchorage (UAA). In addition to his chemical expertise, he brings a strong background in oil toxicology and biodegradation. Currently, he is a volunteer with the Prince William Sound Oil Spill Recovery Institute (OSRI).

INFORMATION AND EDUCATION COMMITTEE (IEC) Chair Jane Eisemann reported that the committee had met four times since the September Board Meeting. The committee had no action items for this meeting other than the Connecting with our Communities report - Strategic Outreach & Communications Plan 2018 - on the consent agenda. She went on to report on the following committee activities of interest

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• Project 3410 – Fishing Vessel Outreach. The FY2019 Fishing Vessel Program

Outreach Tour in Whittier in September was a success. There was excellent weather. Amanda Bauer captained the M/V Glacier Spirit for approximately 60 participants to observe SERVS fishing vessel on-water training and visit a nearby GRS site. On board were: the entire Whitter School; Whittier assembly members and city staff; and media and politicians from Anchorage who were invited because of their close proximity to Whittier from Anchorage, including U.S. Sen. Lisa Murkowski’s State Director Leila Kimbrell, Alaska Rep. Andy Josephson, and Alaska Rep. Harriett Drummond. Some of the comments included appreciation from the city staff, as well as parent chaperones on board, to finally understand what was going on in their community for oil spill response preparedness. The next Fishing Vessel Program Outreach Tour would likely be in the spring of 2020 in either Valdez or Kodiak.

• Project 3530 – Youth Involvement. Three FY2019 Youth Involvement projects that were awarded during the summer were on going through the school year. A new project from last summer, the Kenai Fjords National Park Floating Teacher Workshop, completed a short video which would be shown during this Board meeting. The project was funded again for the summer of 2019.

• Project 3610 – Web BAT: Staff has been working with a contractor to give the Council’s public website a facelift and technical upgrade. The rethemed website was launched over the holidays. The biggest changes are:

o A more modern-looking home page that combines recent Council news with more information about the Council;

o Improvements to mobile experience; and o Many behind-the-scenes technical upgrades to keep the site running

smoothly into the future.

• Project 3620 - Connecting With Our Communities: Helvey Communications has worked with staff to complete the final draft of the overall Strategic Outreach and Communications Plan and all deliverables, which have been extensively reviewed and discussed by IEC. The overall plan was presented during the December workshop for input and is part of the consent agenda at this Board meeting. IEC members have been pleased with the work process through Helvey Communications and the support, direction, and content of deliverables they have reviewed. The Council has signed the FY2019 contract with Helvey Communications and work has begun on those deliverables. The plan’s goal is to improve public communications in order to engage a larger audience and build support for the Council’s mission.

OPENING COMMENTS AND UPDATES -- PWSRCAC BOARD SUBCOMMITTEES LEGISLATIVE AFFAIRS COMMITTEE (LAC) Chair Dorothy Moore welcomed Rebecca Skinner to the committee and reported that the committee had met several times since the September Board meeting and planned to meet twice a month during the current legislative session.

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She announced the upcoming legislative visits to Juneau on February 25 and 26, and to Washington, DC, the week of March 25. Robert Archibald, Dorothy Moore and Rebecca Skinner will be the committee members going to Juneau. The committee was working on the first drafts of legislative priority briefing sheets. At future meetings, Moore said the committee planned to refine briefing sheets, develop shorter executive summaries, draft talking points, review the introductory flyer which explains who PWSRCAC is, its mission, and what it does, and finalize the travel agenda and meeting schedule. The legislative priorities identified to date were invasive species, funding and staffing levels at the ADEC SPAR Division, state oil spill and emergency preparedness in light of state and federal rollbacks, and monitoring Alyeska’s restructuring for any impacts to oil spill prevention and response capability.

FINANCE COMMITTEE Treasurer Wayne Donaldson reported that the Finance Committee met once since the September Board meeting, on November 6, 2018, and did the following:

• Reviewed the September 30, 2018 interim financial statements; • Received an update on the expenditures-to-date for the adjudicatory

hearing from Donna Schantz; • Received an update from Gregory Dixon including changes to financial

statements and reporting, an update on various insurance policy renewals, and options for employee health insurance;

• Reviewed the BDO auditors agreed-upon procedures report on travel, lobbying, and non-Alyeska expenses. The BDO report will be used to support the Financial Manager’s and Executive Director’s report to the Board on Alyeska contract compliance;

• Reviewed employee compensation as provided for in the compensation report from Gallagher & Associates;

• Finally, reviewed a memo from Walt Wrede regarding overhead cost in contractor proposals, and also received an update from Wrede on the Anchorage office space renewal.

The Finance Committee planned to meet again in February to review the IRS Form 990 and review second quarter FY2019 interim financial statements and other financial matters. Donaldson noted that the committee did not take any action with regard to the Gallagher & Associates compensation report. Executive Director Schantz stated that it is staff’s plan to bring the Gallagher report findings to the Finance Committee before the budget is completed.

BOARD GOVERNANCE COMMITTEE (BGC) Chair Dorothy Moore reported that the committee met once since the September Board meeting. The next meeting was scheduled for February 5. The topics on the agenda would be:

• Potential new finance policies resulting from recent changes to reporting and accounting standards. A recommendation on new policies will be submitted

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to the Board at the May meeting, after review and recommendation by the Finance Committee.

• The status of Board subcommittees to ensure that the subcommittees are

properly authorized and empowered in a consistent manner.

• Review Policy 207 and the definition and criteria for Board “approval” of contractor reports. (This was referred to the committee by the Executive Committee.)

Recess: 9:40 a.m. – 9:50 a.m. For the Good of the Order In order to accommodate the presenters’ schedules, Alaska Tanker Company and BP Shipping were invited to present their opening comments as the next item on the agenda. OPENING COMMENTS – SHIPPERS & OWNER COMPANIES ALASKA TANKER COMPANY (ATC) & BP SHIPPING BP Shipping’s Jeff Adamczyk led the comments, stating that it would be a busy year with two large drills anticipated for ATC/BP: the Prince William Sound 2019 area drill in September, and another drill in Louisiana. ATC’s Anil Mathur reported that the company had completed 17 years without an oil spill and 20 million man-hours without an injury. He reported that 2018 had been the best year for the ATC fleet operations in that the fleet was available all but nine hours for the year. He announced that the Explorer would be going to a mandatory dry dock for a couple of months in Singapore. Lewis said that the POVTS Committee would be interested in knowing what environmental parameters go into the design of a vessel in order for it to function in its intended environment, and the committee would be interested in getting with the Shippers to learn how a vessel is designed fit-for-purpose. Mathur pointed out that ATC does not design its vessels, only runs them, and that request would be better addressed to the Shippers. OPENING COMMENTS - EX OFFICIOS BUREAU OF LAND MANAGEMENT Kevin Kearney was awaiting the arrival of the Department of the Interior’s Designated Authorized Officer and Deputy who planned to outline BLM’s strategic plan and the changes that were planned within some of BLM’s sections. He reported that some changes were being made for efficiency, some were made in recognition that the regulatory environment had changed, and some were to give precedence to the agencies where that precedence has been given by Congress. [The remainder of Kearney/BLM’s comments were deferred, pending the arrival of the Authorized Officer and Deputy Authorized Officer who were to address the Council.]

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ALASKA DEPT. OF FISH AND GAME (ADF&G) Lee McKinley appreciated the opportunity to be at the meeting. ALASKA DEPT. OF NATURAL RESOURCES (ADNR) Tom Stokes, formerly with Alyeska Pipeline Service Company, introduced himself to the Board in his new role as the State Pipeline Coordinator. He looked forward to working with the Council. ALASKA DEPT. OF ENVIRONMENTAL CONSERVATION (ADEC) Craig Ziolkowski introduced himself to the Board in his new position within ADEC as the Interagency Coordination Manager. Before this position, he was with the Spill Prevention and Response Division (SPAR) in the scientific support unit. U.S. FOREST SERVICE (No report.) ALASKA DEPT. OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT (ADHSEM) (No report.) U.S. ENVIRONMENTAL PROTECTION AGENCY (No report.) UNITED STATES COAST GUARD (USCG) CDR Mike Franklin apologized for not being able to attend in person, explaining that because of the current government shutdown there was no appropriation for travel to the meeting. He went on to report on the USCG and MSU Valdez activities:

• He attended the Crowley Alaska Tanker exercise in October, as did the 17th District Admiral. He reported a good turnout for the event, good learning and networking.

• Jason Smiley, the former Executive Officer, was hired as the new Port Security Specialist in November.

• There was no damage to the USCG facilities in Valdez during the November 30, 2018 earthquake, but they did relocate the Vessel Traffic System operations to their back-up facility because of the initial tsunami warning. This is standard procedure for those operations during a tsunami warning. Franklin said that because they do it so often, they were up and running quickly.

• The Prince William Sound Area Committee had its first meeting and there was good attendance. He was looking forward to getting the area committee up and running.

• He anticipated that the summer of 2019 would be a busy one with 13 scheduled port calls in Valdez from cruise ships.

• He will attend the Alaska Regional Response Team meeting.

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Jim Herbert thanked CDR Franklin and all USCG personnel for continuing to work during the government shutdown and stated that a letter had been sent to Alaska’s congressional delegation urging that the USCG receive its funding appropriation. OIL SPILL RECOVERY INSTITUTE (OSRI) (No report.) NATIONAL OCEANIC & ATMOSPHERIC ADMINISTRATION (NOAA) LT Bart Buesseler sent a report via email which was read by Executive Director Schantz:

I wanted to say a quick note to say that due to the partial government shutdown I will unfortunately be unable to join you for the PWSRCAC Board meeting this week. While I’m still working, my task changes during the shutdown and I won’t be able to return to my navigation manager role until after funding is restored. That said, please do let me know if any issues come up that need my attention and I will endeavor to address them as soon as I am able. I apologize for any inconvenience this may have caused and hope you have a productive meeting. Very Respectfully, Lt. Bart Buesseler.

Schantz went on to thank CDR Franklin for being on line and all those federal agency personnel who were working during the partial government shutdown. SOUTHWEST ALASKA PILOTS ASSOCIATION (SWAPA) Capt. Andy Wakefield, the newly appointed president of the Southwest Alaska Pilots Association (SWAPA) (replacing Capt. Peter Garay in that position), was invited to address the Council. Capt. Wakefield introduced himself to the Board and reported that there were currently 14 licensed Valdez pilots. Two of their most experienced pilots had recently retired - Tony Joslin and Mike Stone – but SWAPA had taken on two trainees, Caroline Vermet from the SeaRiver fleet, and Ian Mowery. As a note of interest, he pointed out that it takes six to seven years at a minimum to become a Valdez marine pilot. Capt. Wakefield stated that the tanker-assist operations with Edison Chouest Offshore (ECO) were going well, and the two organizations were holding open discussions, as well as working with the simulator at AVTEC on docking and undocking tankers in high winds with the actual ECO tug models. He reported that SWAPA had recently taken delivery of a new, all-weather pilot boat christened The Emerald Island. He said this new boat was made possible by assistance from the TAPS Shippers and Owner companies, and the SWAPA organization greatly appreciated that assistance. OPENING COMMENTS - BUREAU OF LAND MANAGEMENT (BLM) (Continued) Erica Reed (Authorized Officer for the TAPS Right-of-Way and Deputy Director for the Division of Lands and Cadastral Survey) and Dave Mushovic (Acting Deputy Authorized Officer for TAPS Right-of-Way and Acting Branch Chief of Lands and Realty under the Division of Lands and Cadastral Survey) addressed the Council regarding a recent BLM internal reorganization and integration of its branch of Pipeline Monitoring into the Division of Lands & Cadastral Survey. As explained by Reed and Mushovic, the purpose of the reorganization was to better utilize the expertise of specialists in the Division of Lands & Realty, such as wildlife biologists,

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hazardous materials site managers, etc., with regard to TAPS issues. This reorganization was similar to the model adopted by the State Pipeline Coordinator’s Office, where not everyone who works on TAPS or VMT oversight sits in that office on a fulltime basis; rather they are brought in on an as-needed basis for specific tasks or issues. Some of the positions that were formerly fulltime positions working within the Division of Pipeline Monitoring will now be shared with other parts of BLM and they will split their time fifty-fifty working on TAPS issues and working on other BLM issues. This will enable the division to tap into other field offices and expertise. Both Reed and Mushovic assured the Council that BLM was in no way giving up any of its overall responsibilities for oversight of the pipeline. Reed stated that, in fact, the division’s permitting capacity had increased because of the reorganization. Jim Herbert asked about whether Edison Chouest Offshore (ECO) was meeting Native hire requirements under the TAPS agreement. Mushovic responded that the right-of-way agreement sets up the standards that Alyeska has to meet overall and that Alyeska is meeting or exceeding those standards, but BLM does not monitor a specific a contractor’s performance. That is between Alyeska, as the grant-holder, and its contractor. He stated that BLM is aware that the compliance of ECO on Native hire is an issue that has been raised and his office is working with Alyeska on the concerns, but ultimately it will be up to Alyeska to bring them more into compliance because ECO is their contractor. Andres Morales explained that Alyeska reports on a company-wide basis on Native hire, not contractor-by-contractor basis, but expects contractors to meet all of their contractual obligations, noting that Alyeska sees it as a contractual obligation to the State of Alaska as well as an ethical obligation to the people of Alaska. Later, Morales added that the 20 percent Native hire requirement is merely a minimum requirement, but adoption of the philosophy of Native hire into the corporate culture of Alyeska is more important. He noted that ECO’s corporate structure is a train-from-within and promote-from-within culture, with a long-term view. He said the company has some new hires, but they are not yet working in Alaska, but rather getting in their ordinary seaman time, and that is generally how ECO hires all its employees. Going forward, ECO would like to do a lot more outreach in the communities and develop from those communities to build a base of people who are interested in the industry and have that base to pull from. Rebecca Skinner asked for the BLM to provide the Council with an organization chart showing who and what agencies are now responsible for different aspects of the TAPS oversight. Dorothy Moore echoed Skinner’s request. Steve Lewis spoke of some concerns expressed to him by PWSRCAC staff that they had lost communication capabilities with BLM personnel in Valdez. He asked the BLM representatives not to lose sight of the importance of external communications, as well as the improved internal communications capabilities they cited, as the division goes through these organizational changes. In response to a question from Project Manager Austin Love, Mr. Mushovic clarified that BLM has and will continue to have oversight responsibility and authority for the entire TAPS system, from Pump 1 to the VMT under the TAPS Right-of-Way grant, but not through regulatory authority. As situations changed over the years since the

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start of TAPS, there are now other agencies that have more regulatory authority than BLM and a lot more expertise to pull from than BLM. In response to a follow-up from Love, Mr. Mushovic stated that there will be memorandums of understanding developed with the other agencies to make sure they know what their oversight and regulatory authority is going forward. Executive Director Schantz expressed some of PWSRCAC’s concerns with the reorganization, such as reduction-in-force of fulltime regulatory employees as the shift in responsibilities is moved to other agency personnel, particularly in Valdez, and the concern that there are fewer director-level eyes overseeing operations at the VMT to make sure risk is not increased. She said PWSRCAC had only recently learned of this reorganization and it had been difficult for staff to get information. She thanked Reed and Mushovic for coming to this meeting and the information they provided. OPENING COMMENTS: SHIPPERS & OWNER COMPANIES (Continued) POLAR TANKERS/CONOCO PHILLIPS Monty Morgan gave a recap of 2018 operations and reported that Polar Tankers had transported a total of 95 loads out of Valdez, for a total of 77 million barrels of oil transported through Prince William Sound and the West Coast. One foreign-flagged export cargo ship came into Prince William Sound under Conoco Phillips, and one was transported out to Korea under Polar Tankers. Morgan reported that Polar Tankers did not anticipate a reduction in its TAPS vessel operations, maintaining five ships for 2019. Two ships will go to shipyard this year. The Enterprise will go in March and the Adventure in July. The Enterprise will undergo a CAPE system inspection. New bridge equipment is being installed on all Polar Tankers TAPS vessels. The Enterprise and Adventure will get their new bridge equipment when they go in for these scheduled drydocks which will bring them into compliance with new IMO regulations. Two other vessels have already been done. Morgan reported that Polar Tankers had held two bridge team management training sessions in 2018 at AVTEC in Seward, and he anticipated there would be two in 2019. Polar Tankers participated in simulator training with ECO and SWAPA at a workshop in November and it went well. He said the simulator training was invaluable. They achieved 16 docking evolutions in one day, which was far more than could have been achieved without the simulator. Morgan reported that Polar Tankers participated in an oil spill drill in Bellingham, WA, in 2018 that went well; another is planned for 2019 in Huntington Beach, CA. He reported on Polar Tankers ships’ emergency tow package -- “the super bit.” He stated that the package was the same on the stern and the bow on Polar Tankers’ vessels. Morgan went on to explain the emergency tow package in more detail. Morgan stated that Polar Tankers had not yet seen a lot of issues because of the government shutdown, but some issues could come up fairly quickly if the shutdown were to go on for long, such as issuance of certifications of vessels and crew qualifications, etc. He reported one issue already affected was that navigation charts were not being updated by NOAA during this shutdown.

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He noted that a Facebook page had been set up for donations to help USCG personnel during the government shutdown. In response to a question from President Bauer, Morgan explained the life expectancy of Polar Tankers vessels and issues that could arise because of the aging Polar fleet. He noted that the Polar TAPS ships were built for a 35-year lifespan. However, some refineries have 15-year vetting programs for ships they allow to come to dock. Through Polar Tanker’s maintenance program and testing, etc., Polar ships receive exceptions, but Polar may not be allowed to dock in the future at some refineries in the world because of this 15-year vetting requirement. Morgan added that Polar is aware of this and has worked through it. He said it simply increases the amount of vetting they have to go through to receive the exceptions. Andres Morales stated that Alyeska has a vetting process for a vessel new to the system coming to the VMT. Morgan added that whenever there is a foreign-flagged vessel inbound to the VMT, it has to be vetted by Alyeska.

CROWLEY ALASKA TANKERS (formerly SeaRiver Maritime) Paul Manzi and Angelina Fuschetto reviewed Crowley Alaska Tankers’ first year of operations and its role in Valdez. Manzi reported the Crowley Alaska Tankers started operations on April 11, 2018, and it had been a busy first year. They had incurred one lost-time injury in June. The crew member has since recovered and is back at work. Crowley Marine ceased its tanker-assist and tug escort operations in Prince William Sound when the last Crowley Marine ship left on June 30, 2018. Manzi stated that Crowley Alaska Tankers is now proud to continue in its oil transportation role. He reported that 40 percent of the mariners were retained by Crowley Alaska Tankers either in its ATB fleet or in its ship-assist operations in the Lower 48, and 30 percent of the administrative staff were retained and redeployed to Anchorage or the Lower 48. Manzi stated that Crowley Alaska Tankers runs its own internal, simulator-based, navigational assessment program for deck officers, and since April 2018 approximately 75 percent of the deck officers had progressed through that program, leaving 25 percent yet to complete, with very good results. Some had to do some additional training to bring them up to a higher proficiency. The company is also running an engineering assessment program which is just beginning on the tanker fleet and covers many aspects, from fire safety to basic engineering and damage control. Manzi went on to review the area-wide shippers drill that was held in October. He reported that Crowley Alaska Tankers had received a complimentary note from the State On-Scene Coordinator on Crowley’s planning and execution of the drill. ANDEAVOR (formerly Tesoro) (No report.) ALYESKA/SERVS ACTIVITY REPORTSVMT Manager Scott Hicks presented the Alyeska/SERVS activity report for 2018.

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VMT Operations:

• Operations: (As of 12/31/2018)

YTD 2018 o Tankers Loaded 247 o Tankers Escorted 255 o Barrels Loaded 178,137,687

Since start up

o Tankers Loaded 22,407 o Tankers Escorted 13,710 o Barrels Loaded 17,120,939,370

• Safety: (As of 12/31/19) • Days away from work cases 0.00 • TAPS Combined Recordable Rate % 0.27

• Environment: 217.2862 gal. (12.2862 gal.*) *Outside containment 10 Spills

Alyeska Organizational Update:

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• High-level overall functional organization chart:

• High-level overall functional org chart:

• Operations and Maintenance Division organization chart:

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• Engineering organization chart:

• Fishing Vessel Availability by Port (end of 4th quarter 2018):

Port Tier 1 Tier 2 Valdez 21 23 Cordova 32 (7 Rapid Resp.) 115 Whittier 6 23 Seward 30 Homer 55 Kodiak 39 Totals 59 285

SERVS Highlights:

• 2019 Spring Fishing Vessel Trainingo Kodiak: March 27 - April 2o Homer: April 3 – April 9o Seward: April 10 – April 14o Cordova: April 15 – April 26o Valdez: April 27 – May 3

• 2019 Fall Fishing Vessel Trainingo Whittier: September 18 – September 24o Cordova: September 25 – October 6

2018 Drills, Exercises, and Training

• 4Q Exercise Highlights

o October 9: Alyeska IMT developed first 12 hours of documentation forPWS Tanker Exercise.

o October 10: Alyeska SERVS completed demonstration exercises in greaterthan 20 knot winds (Note: this demonstration completes transition planexercises).

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o October 10 – 11: Prince William Sound Tanker Exercise with Crowley Alaska Tankers.

o November 5 – 6: ADEC unannounced Prince William Sound Tanker Exercise.

o December 17: ADEC inspection of OSRB-2. o Total 2018 transition/assurance tug and barge deployments completed =

215.

• Upcoming 2019 Exercise Highlights: o January 9 & 16: ICS 305/307 training for resource ordering and ICS 204s. o March 4: Non-mechanical airborne dispersant delivery system (ADDS)

pack training exercise in Valdez. o March 9: Veterinary technician (Otter Rehab) training in Anchorage. o March 26: VMT IMT training exercise. o May 8: VMT IMT exercise. o Week of October 7: BP PWS tanker exercise. o Continued increased ECO assurance activities.

2019 Look Ahead

• Contingency Plan Activities o VMT coordination group quarterly meeting. o VMT contingency plan renewal application.

§ Submitted for sufficiency review on November 5, 2018. § Public review period: November 23, 2018 – January 7, 2019.

o VMT contingency plan routine amendment to address Qualified Individual (QI) changes effective January 1.

§ Routine amendment application submitted on January 2, 2019.

VMT 2018 Projects Summary:

• X218 – 2018 Tank Inspection and Maintenance Program o Completed exterior coating of Tank 94 (Ballast Water Tank). o Completed API 653 internal inspection of Tank 56 (Diesel Storage Tank).

• Z716 - Below Ground Crude Piping Internal Inspection o Completed 19 pig runs (10 runs “A” header, 9 runs “B” header); < 5

gallons wax removed. o Inspection data revealed the system is good for operation. o Dual off-take scope execution underway; commissioning in 2019.

• Z735 – Valdez Facilities Bird Deterrent

o Emergency Response Building (ERB) proof-of-concept laser was not successful; new conceptual design for ERB roof in progress for 2019 execution.

o Installation and repair of bird deterrent will continue in 2019.

• Z761 – 2018 Ballast Header Inspection and Repair

o Completed internal cleaning, inspections, testing and repair of the 42” ballast header piping for Berth 5, “A” header, and the Tank 93 branch leg (~7200 ft. of piping).

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o Some remaining “A” header work to be completed in 2019.

• Z758 – VMT IWWS Trunk Line Lifecycle Repairs o HDPE piping slip-lined in existing ductile iron pipe (~2000 ft.); 7

manholes replaced or repaired; 1 manhole eliminated. o Installed vapor sensors in MH-2-22 (westernmost manhole on PDC

road).

• Z748 – VMT Berth Crude Block Valves Replacement o Installed and commissioned four new Chromatic dual off-set full port

ball valves on Berth 5.

• Z751 – VMT Berth Fisher Control Valves Replacement o Installed and commissioned four Fisher Pressure Indicating Control

Valves (PICVs) on Berth 5. o Berth 4 valves to be installed in 2019.

• Z738 – Replace Incinerator Waste Gas Shutdown Valves

o Replaced 14 obsolete valves and actuators on the vapor recovery system.

o Achieves Safety Integrity Level (SIL) 2 system rating. • Z739 – DAF Vapor System Emergency Shutdown and Ventilation

o Stack and generator concrete pads completed in 2019. o Install and commission equipment and instrumentation in 2019.

VMT 2019 Projects Summary:

• X219 – 2019 Tank Inspection and Maintenance Program o API 653 internal inspection of Tank 8 (Crude Storage Tank). o Exterior coating of Tank 93 (Ballast Water Tank) and Tank 10 (Crude

Storage Tank.

• Z716 – Below Ground Crude Oil Piping Internal Inspection (Dual Off-takes) o Install 36-inch dual off-take piping and valves upstream of the East

Metering facility. o Requires pipeline shutdown for commissioning (June 2019).

• Z762 – 2019 Ballast Header Inspection and Repair

o Clean, inspect and repair the ballast header piping from BWT West Manifold to the “B” header termination vault.

o Shortest section of inspection program piping (~740 ft.).

• Z586 – Berths 4 and 5 EMAC (Electronic Measurement and Control) Replacement

o Replace existing Daniels Metering systems with a new site-specific Omni EMAC system for Berths 4 and 5 at the West Metering Facility.

o Requires a short shutdown for system conversion on each berth.

• Z769 – Replace VMT Pig Receiver Isolation Valves

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o Replace the 48-inch (58-MOV-001) and 36-inch (58-MOV-003) scraper trap isolation valves at the East Metering facility.

o Installation planned during the August 2019 pipeline shutdown.

• Z770 – Ship Loading Vapor Collection Life Cycle Replacement o Extend life of existing Fenwal systems on Berths 4 and 5. o Bulk purchase replacement infrared detectors, controllers and chassis.

Hicks announced that he would be retiring after this meeting and that Andres Morales would take over as Alyeska’s liaison to the Council henceforward. Donna Schantz congratulated Hicks on his upcoming retirement and presented him with a gift and a book of farewell sentiments and best wishes from the Board. Questions on Hicks’ report of Alyeska’s activities were deferred until after lunch. Lunch recess: 12:30 p.m. – 1:00 p.m. ALYESKA/SERVS ACTIVITY REPORT (Continued)Following the lunch recess, the Board returned to the Alyeska/SERVS activity report, and questions on Hicks’ presentation. Thane Miller asked Hicks if Alyeska’s corporate reorganization had addressed the root causes of the September 21, 2017, and February 3, 2018 oil spills. Hicks stated that there had been an increased focus on maintenance and an increase in the number of facility and discipline engineers, making the focus a joint effort between the maintenance and engineering teams. As to Valdez specifically, he stated that there would not be additional personnel moving there, but there would be an increase in the engineering group organization-wise. PUBLIC COMMENT Local citizen Tom Lakosh discussed the new ECO tugs that are now in the TAPS escort system and their enhancement capabilities. He requested that the Council ask Alyeska to have Edison Chouest Offshore (ECO) test tethering out to Seal Rocks to better prepare for the possibility of collisions with other vessels at Hinchinbrook Entrance. Mr. Lakosh went on to warn of the hypothetical possibility of a volatile air fuel explosion during oil spill response operations when the spill was large enough to be a Response Planning Standard (RPS) spill. CONSENT AGENDA (3-1, 3-2, 4-5) The consent agenda consisted of three items: 3-1, 3-2 and 4-5. Thane Miller pulled Item 3-1: Approval of Potential Places of Refuge Project from the consent agenda. Item 3-1 was placed on the following day’s agenda under Item K for further consideration/discussion. Miller moved to approve the Consent Agenda as amended. Robert Beedle seconded.

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The consent agenda was approved, as amended, as follows.

• 3-2 REPORT ACCEPTANCE: CWOC – STRATEGIC OUTREACH & COMMUNICATIONS PLAN Acceptance of the “Strategic Outreach & Communications Plan 2018” developed by Helvey Communications and Council staff.

• 4-5 REPORT ACCEPTANCE: 2018 LONG TERM ENVIRONMENTAL MONITORING PROGRAM Acceptance of the report titled “Long-Term Environmental Monitoring Program – Final Report: 2017 Sampling Results and Interpretations.”

4-2 REPORT ACCEPTANCE: HINCHINBROOK ENTRANCE WIND & WAVES EXTREMES Project Manager Alan Sorum with Dr. Jim Stronach of Tetra Tech briefed the Board on Tetra Tech’s findings and report on the Hinchinbrook Entrance Wind and Waves Extremes Project. The project looked at formulating a probability distribution applicable to a risk analysis of wind and wave conditions at Hinchinbrook Entrance using hindcasting or back-testing. The Board was asked to accept Tetra Tech’s final report and the supporting interim reports contained therein. A briefing sheet and the final report were included in the meeting notebook at Item 4-2. Dorothy Moore moved to accept the “Final Report: Hinchinbrook Entrance Wind and Wave Extremes” by Tetra Tech, dated November 20, 2018 (including the interim reports provided electronically). Orson Smith seconded, and the motion passed without objection. Recess: 3:00 p.m. - 3:10 p.m. For the Good of the Order For the good of the order, Item 4-3 – Report Approval: Coping with Technological Disasters Guidebook was moved up in the agenda to accommodate the presenter’s schedule. 4-3 REPORT APPROVAL: COPING WITH TECHNOLOGICAL DISASTERS GUIDEBOOK Project Manager Joe Banta introduced Davin Holen, a social scientist with the Alaska SeaGrant Program, who helped develop the third version of the Council’s publication titled Coping With Technological Disasters – A User-Friendly Guidebook – Version 3. The guidebook is a “how to” manual developed by PWSRCAC to help communities, organizations, businesses and individuals plan for and deal with the effects of an oil spill based, in large part, on many of the lessons learned from dealing with the Exxon Valdez oil spill. The Board was asked to accept the revised and updated guidebook. Dorothy Moore moved to accept the revised and updated version of the Council’s guidebook, Coping with Technological Disasters – A User-Friendly Guidebook – Version 3. Robert Archibald seconded, and the motion passed without objection.

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4-10 HINCHINBROOK ENTRANCE CLOSURE/VESSEL INCIDENTS AND PWSRCAC RECOMMENDATIONS. Director of Programs Joe Lally made a presentation of a report on severe weather events that occurred in the fall of 2018 while the Seal Rocks buoy was inoperable, and had been for seven months, and while laden tankers continued to depart through Hinchinbrook Entrance. The report contained PWSRCAC recommendations on weather reporting when the Seal Rocks Buoy is inoperable. At the Council’s September meeting the Board expressed great concern regarding the Seal Rocks buoy outage and its critical importance to Prince William Sound vessel operators and the safe transportation of oil. On November 12, 2018, a weather event resulted in the grounding of an ECO oil spill response barge and the loss of an anchor and a thruster failure on a utility tug. This incident highlighted what PWSRCAC saw as a significant gap in procedures to address all aspects of the ECO tug weather-reporting process when the Seal Rocks weather buoy is inoperable. The gap was re-emphasized during two storms that followed, on November 24-26 and December 7, 2018, when laden oil tankers departed through Hinchinbrook Entrance in severe weather that was just below established closure conditions for the Entrance, based on weather reports provided by the ECO tugs. Lally outlined the events of November 12, 2018; November 24-26, 2018; and December 7, 2018; and presented PWSRCAC’s concerns and its recommendations. The Board was asked to accept the recommendations and approve sending the draft letter (Attachment 4-10A to the briefing sheet) to the USCG and the ADEC, recommending the development and implementation of written procedures for the ECO tugs taking weather reports when the Seal Rocks weather buoy is inoperable. Dorothy Moore moved to accept the recommendations in Lally’s report and to recommend that the Coast Guard and ADEC work with Alyeska/SERVS, the Shippers and PWSRCAC to develop and implement clear, consistent, and written procedures for the ECO tug crews to use when communicating weather reports when the Seal Rocks weather buoy is inoperable. Robert Beedle seconded. Discussion followed on the timing of weather reports and the release of a tanker from the VMT. Andres Morales pointed out that there are existing standards for reporting weather observations that all licensed mariners are trained to do and are to follow. He also pointed out that weather reports come when they are available, whether from observations or from buoys in general; they are not timed or coordinated with the release of a tanker from the VMT. President Bauer asked for an amendment to the motion to include approving the letter attached to briefing sheet 4-10. Moore moved to amend the motion to approve sending the letter attached as Attachment 4-10A to the briefing sheet. Beedle, as second to the motion, accepted the amendment.

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CDR Franklin recommended that the addressees of the letter include the Shipping companies, since they edit and maintain the Vessel Emergency Response Plan (VERP). Rebecca Skinner concurred with CDR Franklin’s suggestion. Executive Director Schantz suggested that a more efficient way to address the Shippers would be to add the Response Planning Group (RPG)/Monty Morgan as an addressee, since the RPG consists of the Shippers as a whole. Rebecca Skinner moved to further amend the motion to add the Response Planning Group as an addressee. Robert Archibald seconded the amendment. There was no additional discussion, and the amendment passed without objection. President Bauer restated the main motion, as amended, as follows: To send the letter (Attachment A to Item 4-10) to the USCG (CDR Franklin), ADEC (Ron Doyel), the Response Planning Group (Chair Monty Morgan), and Alyeska-SERVS (Andres Morales) recommending that the USCG and ADEC work with Alyeska, the Shippers, and PWSRCAC to develop and implement clear and consistent written procedures for the Edison Chouest Offshore (ECO) tug crews to use when communicating weather reports when the Seal Rocks weather buoy is inoperable. There being no further discussion, the motion passed, as amended and restated. USCG PRESENTATION ON VALDEZ NARROWS NAVIGATION SAFETY DURING FISH OPENERS LCDR Aaron Riutta of USCG (via teleconference) made a presentation on USCG’s concerns about the near-misses between TAPS vessels and fishing vessels during fish openers that have occurred in Prince William Sound and outlined the steps USCG is taking to address the issue. (This was an information-only item. No action was requested of the Board.) EXECUTIVE SESSION Dorothy Moore moved to go into executive session to hear an update on the Council’s C-Plan Adjudicatory Hearing Request and to discuss the Executive Director’s Annual Evaluation. Rebecca Skinner seconded, and the motion passed without objection. The following were asked to join the Board in executive session: Legal counsel Joe Levesque, Executive Director Donna Schantz, Director of Programs Joe Lally, Financial Manager Gregory Dixon, Director of External Communications Brooke Taylor, Project Managers Linda Swiss and Alan Sorum, and committee chairs. Recess The open session of the meeting recessed for the day at 4:50 p.m. Friday, January 25, 2019 CALL BACK TO ORDER President Bauer called the meeting back to order at 9:00 a.m. on January 25, 2019. A roll call was taken. There were 16 Directors present at the time of the call back to order (Andersen, Archibald, Bauer, Beedle, Donaldson, Faulkner, Haggerty, Hasenbank, Malchoff, Miller, Moore, Rein, Shavelson, Skinner, Smith, and Totemoff). Mike Bender joined the meeting shortly after the call to order at 9:07 a.m.

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REPORT ON EXECUTIVE SESSION Thane Miller reported that the Board met in executive session after the open session recessed the previous day and heard an update on the Council’s adjudicatory hearing request and also discussed the Executive Director’s Annual Evaluation. There was no action to be taken on either item at this time. 4-6 UPDATE ON VMT C-PLAN RENEWAL AND APPROVAL OF CONTRACT INCREASE Project Manager Linda Swiss updated the Board on the status of the renewal of Alyeska’s VMT Oil Discharge Prevention and Contingency Plan (VMT C-Plan). The current five-year plan will expire in November 2019. A detailed briefing sheet was included under Item 4-6 in the meeting notebook, which outlined the highlights of the proposed changes to the c-plan, and included:

• Non-mechanical Response: Dispersants and in situ burning response options are being removed from the plan.

• 2017 Solomon Gulch Hatchery and Valdez Duck Flats Sensitive Area Protection Mobilization Decision Matrix: Changes to this matrix have been the subject of an administrative appeal. The plan erroneously incorporates the decision matrix that was approved by ADEC in October 2017. (The plan should include the 1997 matrix.)

• Documents Incorporated by Reference: The VMT C-Plan incorporates over

70 documents by reference. Information from these documents is used to satisfy state and federal requirements. Through PWSRCAC’s contract with Alyeska, PWSRCAC has requested and received copies of some of these documents, but the documents are not available to the public.

• Response Training: In 2004, ADEC issued an out-of-compliance notification

to Alyeska regarding response training. In response to this notification, Alyeska improved the information contained in its response training program. Response training information is found in a separate document that is incorporated by reference (see above). As this information is not contained in the C-Plan, Alyeska can amend its response training without regulatory approval.

• Prevention Training: The C-Plan lacks details to verify compliance with state

regulations.

• Scenario 4: Changes to Scenario 4 have been the subject of the administrative appeal. These changes are pending the outcome of that process.

• Scenario 5: Scenario 5 is the State’s Response Planning Standard (RPS) oil

spill scenario that establishes the personnel and equipment resources at the terminal. In this plan, Scenario 5 involves a spill of the largest tank at the terminal where 6.5 million gallons of oil reaches the Port of Valdez. PWSRCAC has requested information on the number of personnel with the proper training for the worst-case spill.

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• Tugs: Alyeska has proposed deleting docking tug information.

• Secondary Containment: PWSRCAC questions the integrity of the secondary

containment liners in the East Tank Farm. As part of this agenda item, the Board was asked to increase the authority for the Executive Director to enter into individual contracts with its pre-approved c-plan contractor pool, up to the amount currently approved under Project 651/C-Plan Review. At the September Board meeting, a budget modification adding $25,000 for contracts under the 651/C-Plan Review project was approved. This agenda item asked the Board to authorize contract increases to expend these funds. Executive Director Schantz commended Swiss for the great amount of work she put in over Thanksgiving and Christmas on this project. Schantz noted that the use of dispersants was removed from the VMT C-Plan (but remained in the Tanker C-Plan). Scott Hicks explained that Alyeska has concern about the use of dispersants within the confines of Port of Valdez and does not believe the use of dispersants is appropriate within the port area. Thane Miller moved to authorize the Executive Director to enter into individual contracts with Harvey Consulting, LLC; Integrity Environmental; Nuka Research & Planning Group, LLC; and Shannon & Wilson, for professional services with the aggregate total not to exceed $95,000 (the current amount approved in the FY19 Budget for contracts under Project 651/C-Plan Review). Robert Beedle seconded, and the motion passed without objection. (Mike Bender joined the meeting at 9:07 a.m. during this agenda item: 17 Directors present.) 4-7 INCIDENT REPORT UPDATE FOR 2018 Project Manager Assistant Nelli Vanderburg presented a summary of incidents reported to PWSRCAC that occurred in the year 2018. Incident reports include oil spills, fires, malfunctions causing shutdowns, navigational closures, and tanker or escort problems. The presentation included terminal and tanker statistics. Following Vanderburg’s presentation, Project Manager Austin Love gave a more detailed summary of the September 2017 spill at Berth 5 and Alyeska’s accident investigation on the incident. As a result of the investigation, Alyeska identified four contributing factors and took the following actions to address those factors:

• Installed new crude block valves on Berth 5. • Installed a local high-pressure alarm on the loading arm on Berth 5 and will

do the same on Berth 4 in 2019. • Replaced the plastic ends with aluminum caps on all the berths. • Applied heat traces to the drain lines to stop freezing of the lines.

(This was an information-only item. No action was requested of the Board.)

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PRESIDENT’S REPORT TO THE BOARD President Bauer made note of the upcoming the 30th Anniversary of the EVOS and said she hoped everyone who went through the disaster could see the improvements that have been made since that time in the transportation of TAPS oil through Prince William Sound.

2-1 EXECUTIVE DIRECTOR’S REPORT TO THE BOARD A written Executive Director’s Report was in the meeting notebook as Item 2-1. In addition to her written report, Executive Director Schantz added the following: She explained her statement earlier in the meeting that Prince William Sound has the safest system in the world, saying that she should have said “many of us believe, it’s the safest terminal in the world.” She said she believed that statement because there is more response equipment in Prince William Sound than likely any other port in the world, over 400 fishing vessels under contract and trained to respond, Alaska’s high standards for response and the requirement to demonstrate the ability to use the response equipment, weather limits, and this citizens’ oversight council, etc. She said she was trying to highlight all the improvements that have been put in place since the EVOS. Some improvements were required by law, but some industry had done either through collaborative effort or of its own volition. But despite these improvements, Schantz said she still saw serious challenges ahead -- in industry cut-backs, regulatory cutbacks, and changes in oversight by regulators. She said she was concerned about some reports she had heard only the day before of the new Dunleavy Administration’s budget proposals which proposed matching expenditures and revenues to fill a $1.6 billion gap. This could mean combining undesignated general funds with designated general fund dollars. The funds at risk and of concern to PWSRCAC would be the undesignated funds of the Oil Hazardous Substance Release Prevention & Response Fund (commonly referred to as the “470 Fund”). Merging the 470 Fund dollars could threaten the entire response structure for the State’s response division, as well as the monies available. Schantz added that if this is the Administration’s proposal, it would be of great concern to PWSRCAC. She added that the Council’s job may now be even harder: to prevent dismantling all the response improvements that have been put in place since the EVOS. She thanked all of the volunteers and staff for their work. Dorothy Moore urged all PWSRCAC volunteers to contact their senators and representatives about the State budget proposal as it could affect the SPAR Division. Mako Haggerty added that the SPAR fund is there for anywhere a spill may happen in Alaska. Robert Archibald urged everyone to stay on top of this and to inform people of why the 470 Fund needs to be maintained. He also urged everyone to contact their legislative representatives. Steve Lewis pointed out that ADEC and the SPAR Division have direct responsibility inside the producing oil fields, and any reduction would impact ADEC’s oversight in the oilfields too.

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2-2 FINANCIAL MANAGER’S REPORT TO THE BOARD Financial Manager Gregory Dixondistributed financial statements as of December 31, 2018 (which were reviewed at the Long-Range Plan workshop meeting on January 19, 2018) reported on the following current financial matters:

• The hydrocarbon toxicity project is a collaborative project with the Northwest Fisheries Science Center, which is part of NOAA, and was likely impacted by the current government shutdown. Dixon noted that PWSRCAC had to pay $80,000 to NOAA up front and that SAC would no doubt be looking into that.

• Group health insurance had been found to replace the previous one. It will

cost a little more out-of-pocket, but the coverage was nearly the same as the previous policy. Six employees were currently enrolled under the Council’s group health policy.

• There would be a meeting with Joy Merriner of BDO the week following this

Board meeting to look at the accounting changes that need to be made to the FY2019 audited financial statements.

• Director of Administration Walt Wrede was looking at renewal options for the

Anchorage Office lease. Dixon said he expected a proposal from the landlord soon.

Dixon reported that he had been busy on year-end financial tasks and reporting, and the Finance Committee was scheduled to meet in mid-February to review the 12/31/18 financial statements in more detail and will review the IRS Form 990. His upcoming work for the next few months would be working on the FY2019-2020 Budget for the budget workshop in May. He issued a caution to all who work for PWSRCAC (volunteers and staff) that despite the implementation of multiple layers of enhanced of computer and internet security, some things continue to slip through in emails. He asked everyone to look first at the email address it is coming from to confirm that it is a known sender before opening it or any attachments. At the request of Herbert, Dixon briefly reviewed the types of insurance coverages PWSRCAC has in place that cover its volunteers. (This was an information item. No action was requested of the Board.) For the Good of the Order A video on the Kenai Fjords Floating Teacher Workshop was introduced by Outreach Coordinator Betsi Oliver. The video was produced by the National Parks Service and was part of PWSRCAC youth involvement. Recess: 10:32 a.m. – 10:50 a.m. 4-8 REPORT ACCEPTANCE: VMT SECONDARY CONTAINMENT LINER INTEGRITY Project Manager Austin Love introduced a presentation on the TOEM Committee project that looked at the integrity of the secondary containment at the VMT. The Council had been concerned about the integrity of the secondary containment liner

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in the East Tank Farm for some time. The most recent visual inspection results showed that existing mechanical damage is commonly found in the asphalt liner. Some results also suggested that other damage modes, such as hydraulic stress or chemical degradation, may be affecting the integrity of the asphalt liner. This led the TOEM Committee to question the overall integrity of the asphalt liner and initiate this project to identify other potential liner testing methods. Love introduced Jay Griffin, project engineer with Geo Syntec Consultants, Inc., who presented the work he and his team performed to identify non-destructive methods that could be used at the VMT to test the integrity of the buried asphalt secondary containment liners at the East Tank Farm. One of Geo Syntec’s recommendations was to conduct a pilot study on the liners at the West Tank Farm. Alyeska was asked if it would be amenable to such a study at the West Tank Farm. Scott Hicks cautioned that such testing (and results) would be very site-specific. He said that it was more a case of practicality, given the size of the area involved. Love then reviewed in detail with the Board the draft letter to Alyeska (Attachment 4-8B) transmitting the Geo Syntec report and requesting that Alyeska consider implementing the Geo Syntec recommendations of a pilot study at the West Tank Farm. The Board was asked to accept the report by Geo Syntec Consultants, Inc., and approve the letter transmitting the report to Alyeska with the request to implement the recommended pilot study program at the West Tank Farm. Dorothy Moore moved to accept the report by Geo Syntec Consultants, Inc., titled Secondary Containment Liner Integrity Evaluation. Miller seconded. Discussion followed. Alison Rein suggested a better fix may be to replace the system. In response, Mr. Griffin stated that a replacement liner could be the same XR5 liner they are using to repair the compromised liners. Orson Smith moved to approve the draft letter to Alyeska/Andres Morales transmitting the Geo Syntec report and asking Alyeska to consider implementing the “pilot study program” of electrical leak location and tracer gas testing described and recommended by Geo Syntec Consultants in their report, titled Secondary Containment Liner Integrity Evaluation at the out-of-service West Tank Farm. The letter to be sent with a one-page cover letter [to be drafted] requesting Alyeska to consider the pilot study and requesting a response. Robert Archibald seconded. Discussion continued. Robert Archibald moved to amend the motion to have the Executive Committee approve the cover letter. Wayne Donaldson seconded the amendment. The amendment passed. There was no further discussion, and the main motion passed, as amended. Lunch recess: 12:15 p.m. – 1:00 p.m.

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(Directors Faulkner, Skinner, Beedle, and Malchoff left the meeting after the lunch recess at 1:00 p.m.; Donaldson left the meeting at 1:30 p.m. – 11 Directors present.) 4-11 PROJECT APPROVAL: VMT WEATHER BUOY Project Manager Alan Sorum and Director of Programs Joe Lally presented a request for a new 2019 project for Weather Buoy Deployment with a capital expenditure of up to $35,000 for parts, assembly, and deployment costs to refurbish an existing weather buoy or a buoy purchased from Fairweather Scientific, and to approve operating budgets. A briefing sheet and project description were included in the meeting notebook under Item 4-11. Sorum reported that shortly before this Board meeting, Fairweather Scientific (an ECO company) had offered to sell PWSRCAC one of its four buoys for $20,000. Sorum stated that the project proposal would have to be revised to identify a location for the buoy. After that they would need permits from ADNR, the US Corps of Engineers, and USCG. Alyeska is tracking and will have to issue a non-objection letter. He suggested that PWSRCAC draft a letter to the Commissioner of ADNR to emphasize that the State of Alaska and all the parties involved think this is a good idea and time is of the essence to get the permit through expeditiously. Thane Miller moved to approve a capital expenditure of up to $35,000 for parts, assembly, and deployment costs to refurbish the existing weather buoy or a buoy purchased from Fairweather Scientific; and to approve operating budgets for FY2019, FY2020, and FY2021 in the amounts of $14,000, $21,835, and $21,835, respectively, for telemetry, repair and maintenance, depreciation, and monitoring/data collection services. Mike Bender seconded, and the motion passed without further discussion or objection. For the Good of the Order Item K - Consideration of Consent Agenda Items was moved up in the agenda. CONSIDERATION OF CONSENT AGENDA ITEMS 3-1 APPROVAL OF POTENTIAL PLACES OF REFUGE PROJECT Thane Miller stated that he pulled Item 3-1 from the consent agenda because of the project’s cost, and he wanted the Board to realize the cost and discuss if necessary. Thane Miller moved to approve Project 856 - Potential Places of Refuge in the amount of $101,000 and a sole source contract with Safeguard Marine, LLC; and to approve a corresponding budget modification from the contingency fund to Project 856 in the amount of $101,000. Dorothy Moore seconded. Robert Archibald expressed his support for the project and emphasized the importance of having an identified place of refuge for a stricken tanker. Capt. Pierce of SWAPA was invited to answer questions from the Board with regard to whether this project would be valuable to SWAPA. Capt. Pierce was supportive of the project and said the project would be valuable.

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The motion passed without objection. 4-12 APPROVAL OF FY19 BUDGET MODIFICATIONS Financial Manager Dixon reviewed the FY2019 budget modifications with the Board, as outlined in Attachment 4-12 in the meeting notebook. Dorothy Moore moved to approve the FY2019 budget modifications as listed on Attachment 4-12. Mako Haggerty seconded, and the motion passed without objection. 4-9 REPORT ACCEPTANCE: PWSRCAC ANNUAL LONG-RANGE PLAN Director of Programs Joe Lally introduced the Annual Long-Range Plan (LRP) for Board approval. An LRP workshop was held on 1/23/19 at which Board members were able to discuss the projects in depth. Thane Miller moved to accept the Five-Year Strategic Plan for Fiscal Years 2020-2024, as developed and finalized for consideration by the Board at the January 23, 2019 Long-Range Plan work session. Robert Archibald seconded. Herbert brought up succession planning as another aspect of long-range planning that the Board had not yet addressed and emphasized the importance to an organization’s long-range plan. Lewis encouraged more Board members to participate in the planning process, as the non-voting committee members had outnumbered Board members during last year’s planning session. The motion passed without objection.

CLOSING COMMENTS Directors were given the opportunity to make closing comments. ADJOURNMENT There being no further business to come before the Board, the meeting was adjourned at 1:55 p.m. Secretary

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Prince William Sound Regional Citizens’ Advisory Council Special Board Meeting Minutes

March 22, 2019 Teleconference

Members Present: Robert Archibald, Amanda Bauer, Robert Beedle, Mike Bender, Melissa Berns, Mako Haggerty, Thane Miller, Rebecca Skinner, Orson Smith, Roy Totemoff, and Michael Vigil

Members Absent: Patience Andersen Faulkner, Peter Andersen, Wayne Donaldson, Luke Hasenbank, Melvin Malchoff, Dorothy Moore, Alison Rein, and Bob Shavelson

Staff Present: Gregory Dixon, Amanda Johnson, Betsi Oliver, Donna Schantz, Brooke Taylor, Nelli Vanderburg, and Walt Wrede

Others Present: Lori Messer (Gallagher & Associates)

Call to Order & Roll Call President Bauer called the meeting to order at 1:30pm. A roll call was taken. The following 11 directors were present representing a quorum for the conduct of business: Archibald, Bauer, Beedle, Bender, Berns, Haggerty, Miller, Skinner, Smith, Totemoff, and Vigil.

Approve Agenda Haggerty moved to approve the agenda as presented. Skinner seconded. Bauer asked for amendments/objections; hearing none, the agenda was approved.

Public & Opening Comments Bauer asked for public or opening comments. There were none.

Item D – Resolution Recognizing the 30th Anniversary of the Exxon Valdez Oil Spill: Schantz explained that this Sunday, March 24th will mark the 30th anniversary of the Exxon Valdez oil spill. PWSRCAC has received a number of media inquiries in response to the anniversary. She explained that staff is working on a number of items to recognize the anniversary, not only to preserve the record of the spill, but to also highlight and promote improvements that have been made in the past 30 years.

Miller moved to approve Resolution 19-01 “Recognizing the 30th anniversary of the Exxon Valdez oil spill, supporting high standards and safeguards for the Valdez Marine Terminal and associated tankers, and continued work to create the best response system possible should prevention measures fail.” Skinner seconded. Bauer asked for discussion/objection; hearing none, the resolution was approved as follows.

Resolution 19-01 Recognizing the 30th anniversary of the Exxon Valdez oil spill,

supporting high standards and safeguards for the Valdez Marine

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Terminal and associated tankers, and continued work to create the best response system possible should prevention measures fail

WHEREAS, on March 24, 1989, the Exxon Valdez ran aground on Bligh Reef and spilled an estimated 11 million gallons of crude oil and oiling some 1,300 miles of Alaska coastline; WHEREAS, March 24, 2019, marks 30 years since this disaster; WHEREAS, Congress determined that complacency on the part of industry and government was a contributing factor in the accident and mandated citizen involvement in the oversight of crude oil terminals and tankers; WHEREAS, the Prince William Sound Regional Citizens' Advisory Council, an independent non-profit corporation whose mission, as mandated by the Oil Pollution Act of 1990, is to promote environmentally safe operation of the Valdez Marine Terminal and associated tankers; WHEREAS, the Council represents communities, commercial fishing, tourism, aquaculture, Alaska Native, recreation, and environmental organizations in the region adversely impacted by the 1989 Exxon Valdez oil spill; WHEREAS, the Council has advocated for environmental safeguards to prevent oil spills and a strong response system should prevention measures fail for Prince William Sound and its downstream communities for the past 30 years; WHEREAS, since 1989, measures developed with participation from the Council represent vast improvements in oil spill prevention and response and many of the safety improvements now in place in Prince William Sound are the direct result of partnerships and considerable effort on the part of industry, regulators, and citizens; WHEREAS, since the 1989 Exxon Valdez oil spill, Alyeska Pipeline Service Company and the crude oil shippers have created a world-class oil spill prevention and response system in Prince William Sound; WHEREAS, Alyeska’s Ship Escort/Response Vessel System (SERVS) provides the capability of immediate, on-scene response should an oil spill occur; WHEREAS, in the event that an oil spill occurs, it is vitally important that response plans and equipment have been maintained and personnel have been trained to respond rapidly; NOW THEREFORE BE IT RESOLVED, for this historic commemoration, the Prince William Sound Regional Citizens’ Advisory Council advocates that the highest standards and safeguards be maintained for the Valdez Marine Terminal and associated tankers and continued work to create and maintain the best tanker escort/oil spill response system possible.

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PASSED and APPROVED by the Prince William Sound Regional Citizens’ Advisory Council Board of Directors on 22 day of March, 2019. Amanda Bauer Bob Shavelson President Secretary

Executive Session to discuss 2018 Gallagher Compensation Analysis and Executive Director Annual Evaluation: Miller moved to go into Executive Session to discuss the 2018 Gallagher Compensation Analysis and to deliver the annual Executive Director evaluation. Bender seconded. Bauer asked for objection; hearing none, the Board entered into executive session at approximately 1:40pm. Donna Schantz, Gregory Dixon, Walt Wrede of staff, and Lori Messer of Gallagher and Associates were asked to join the Board in executive session to discuss the compensation analysis. Report on Executive Session The board came out of executive session at approximately 2:30pm. Miller reported that, in executive session, the Board discussed the Gallagher and Associations Compensation study and delivered the Executive Director annual evaluation. Miller moved to recommend that the Finance Committee include a 5% increase to the Executive Director’s compensation in the FY2020 budget. Archibald seconded. Bauer asked for discussion/objection; hearing none, the action was approved. Schantz thanked the Board for their continued support. Closing Comments Bauer asked for closing comments. There were none. Adjourn Miller moved to adjourn. Vigil seconded. The meeting adjourned at 2:34pm. Secretary

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PWSRCAC Acronym List Updated 11/10/2016

AAC Alaska Administrative Code

ACMP Alaska Coastal Management Program

ACS Alaska Clean Seas

ADEC Alaska Department of Environmental Conservation

ADF&G Alaska Department of Fish and Game

ADNR Alaska Department of Natural Resources

AFER Alaska Forum for Environmental Responsibility

AIMS Alaska Incident Management System

AMOP Arctic & Marine Oil Spill Program (Technical Seminar)

ANC Anchorage

ANS Alaska North Slope or Aquatic Nuisance Species

ANSTF Aquatic Nuisance Species Task Force

ANWR Arctic National Wildlife Reserve

APSC Alyeska Pipeline Service Company

ARRT Alaska Regional Response Team

AS Alaska Statute

ATC Alaska Tanker Company

ATOM Alyeska Tactical Oil Spill Model

AQ Air Quality

AVTEC Alaska Institute of Technology (formerly Alaska Vocational Technical Center)

BAT Best Available Technology

BBL Barrel (42 Gallons = 1 bbl)

BGC Board Governance Committee – (PWSRCAC Committee)

BTEX Benzene, Toluine, Ethylbenzine, Xylene

BLM Bureau of Land Management

BOO Barge of Opportunity

BMPP Best Management Practices Plan

BP British Petroleum

BTT Biological Treatment Tanks

BWT(F) Ballast Water Treatment (Facility)

C-Plan Contingency Plan

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CAA Clean Air Act

CAC Chugach Alaska corporation

CAOS Coastal Alaska Observing System

CDFU Cordova District Fishermen United

CERCLA Comprehensive Environmental Response, Compensation and Liability Act

CEWAF Chemically Enhanced Water Accommodated Fraction

CFR Code of Federal Regulations

CIP Community Impacts Planning

CIRCAC Cook Inlet Regional Citizens’ Advisory Council

CISPRI Cook Inlet Spill Prevention and Response, Incorporated

CMT Crisis Management Team

COA Condition of Approval

COSRS Community Oil Spill Response System

COTP Captain of the Port (USCG)

CPRS Contingency Plan Review Streamlining

CWA Clean Water Act

DAF Dissolved Air Flotation

DEIS Draft Environmental Impact Statement

DES Division of Emergency Services

DMR Discharge Monitoring Report

DNV Det Norske Veritas – Norwegian QA consultant

DOI U.S. Department of the Interior

DOT U.S. Department of Transportation

DR&R Dismantling, Removal and Restoration

DTTS Disabled Tanker Towing Study

ECO Edison Chouest Offshore

EIA Environment Impact Assessment

EIS Environmental Impact Statement

EOC Emergency Operations Center

EPA U.S. Environmental Protection Agency

EPPR Emergency Prevention Preparedness and Response

ERB Emergency Response Building

ERP Emergency Response Plan

ERV Escort Response Vessel

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ETT Enhanced Tractor Tug

EVOS Exxon Valdez Oil Spill

EVOSTC Exxon Valdez Oil Spill Trustees Council

FBU Fairbanks Business Unit, Alyeska

FOIA Freedom of Information Act

FOSC Federal On-Scene Coordinator

FWPca Federal Water Pollution Prevention and Control Act

GAO General Accounting Office

GIS Global Information System

GOA Gulf of Alaska

GPS Global Positioning System

GRS Geographical Response Strategies

HAPs Hazardous Air Pollutants

HAZWOPER Hazardous Waste Operation and Emergency Response

HERO Hinchinbrook Entrance Response Options

IAP Incident Action Plan

IAP2 International Association of Public Participation

ICCOPR Interagency Coordinating Committee Oil Pollution Research

IC Incident Command

ICS Incident Command System

IEC Information & Education Committee (PWSRCAC Committee)

IMO International Maritime Organization

IMT Incident Management Team

IOSC International Oil Spill Conference

IRIC Initial Response Incident Commander

ISAC Invasive Species Advisory Committee

IWWS Industrial Waste Water System

JIC Joint Information Center

JPO Joint Pipeline Office

LEPC Local Emergency Planning Committee

LAC Legislative Affairs Committee – (PWSRCAC Committee)

LIO Legislative Information Office

LOSC Local On-Scene Coordinator

LRP Long Range Plan

LTEMP Long Term Environmental Monitoring Program

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MAC Multi-stakeholder Agency Committee

MARPOL International Convention for Prevention of Pollution from Ships

MEPC Marine Environmental Protection Committee (IMO)

MMS Minerals Management Service

MOA Memorandum of Agreement

MOU Memorandum of Understanding

MSO Marine Safety Office

MSDS Material Safety Data Sheets

NEPA National Environmental Policy Act

NESHAP-OLD National Emission Standard for Hazardous Air Pollutants – Organic Liquid Distribution

NIIMS National Interagency Incident Management System

NIS Non-Indigenous Species

NISA National Invasive Species Act

NOAA National Oceanographic & Atmospheric Administration

NOBOB No Ballast on Board

NPDES National Pollutant Discharge Elimination System

NPREP National Preparedness & Response Exercise Program

NRDA Natural Resource Damage Assessment

NSF National Science Foundation

NVIC Navigation and Vessel Inspection Circular

OCC Operations Control Center

OHMSETT Oil and Hazardous Materials Simulate Environmental Test Tank

OSC On-Scene Coordinator

OMS Oil Movements and Storage

OPA 90 Oil Pollution Act of 1990

OSC On Scene Coordinator

OSPR Oil Spill Prevention and Response Committee (PWSRCAC Committee)

OSREC Oil Spill Region Environmental Coalition

OSRI Oil Spill Recovery Institute

OSRL Oil Spill Response Limited

OSRO Oil Spill Response Organization

OSRV Oil Spill Response Vessel

PAH Polycyclic Aromatic Hydrocarbon

POD Physical Oceanography Data

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POVTS Port Operations and Vessel Traffic System (PWSRCAC Committee)

PPE Personal Protective Equipment

PRAC Primary Response Action Contractor

PRT Prevention and Response Tug

PS Pump Station

PTP Prevention Through People

PV Power Vapor

PWS Prince William Sound

PWSAC Prince William Sound Aquaculture Corporation

PWSCC Prince William Sound Community College

PWSEDD Prince William Sound Economic Development District

PWSRAS Prince William Sound Risk Assessment Study

PWSRCAC Prince William Sound Regional Citizens’ Advisory Council

PWSSC Prince William Sound Science Center

PWSTA Prince William Sound Tanker Association

RC Response Centers

RCAC Regional Citizens’ Advisory Council

RCM Reliability Centered Maintenance

RFAI Request for Additional Information

RFI Request for Information

RFP Request for Proposal

RFQ Request for Qualifications

RMROL Realistic Maximum Response Operating Limitations

RPG Response Planning Group

RP Responsible Party

RPOSC Responsible Party’s On-Scene Coordinator

RPS Response Planning Standard

RRT Regional Response Team

RSC Regional Stakeholders Committee

SAC Scientific Advisory Committee (PWSRCAC Committee)

SCAT Shoreline Cleanup Assessment Team

SERC State Emergency Response Commission (or) Smithsonian Environmental Research Center

SERVS Ship Escort/Response Vessel System

SETAC Society of Environmental Toxicology and Chemistry

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SOS Seldovia Oil Spill Response

SOSC State On-Scene Coordinator

SPAR Spill Prevention and Response – A division within ADEC

SPO State Pipeline Coordinator’s Office

SRP Scientific Response Plan

ST Strike Team

SWAPA Southwest Alaska Pilots Association

TAG Technical Advisory Group

TAPS Trans-Alaska Pipeline System -

TF Task Force

TOEM Terminal Operations & Environmental Monitoring (PWSRCAC Committee)

TOO Tanker of Opportunity

TROG Total Recoverable Oil and Grease

TVCS Tanker Vapor Control System

UP Unified Plan

USCG United States Coast Guard

USF&WS United States Fish & Wildlife Service

VBU Valdez Business Unit, Alyeska

VDZ Valdez

VERP Prince William Sound Vessel Escort & Response Plan

VEOC Valdez Emergency Operations Center

VMT Valdez Marine Terminal

VOCs Volatile Organic Compounds

VOO Vessel of Opportunity

VTC Vessel Traffic Center

VTS Vessel Traffic System

WAF Water Accommodated Fraction

XCOM PWSRCAC Executive Committee

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Original Budget Modifications Revised Budget Actual CommitmentsActual +

Commitments Remaining%

Remain

INCOMEAlyeska Contract $3,648,133.00 $3,648,133.00 $3,648,132.78 $3,648,132.78 $0.22 0.0%Interest Income $7,500.00 $7,500.00 $27,623.46 $27,623.46 ($20,123.46) (268.3%)Book Sales and Royalities $0.00 $43.30 $43.30 ($43.30) 0.0%Miscellaneous $0.00 $7,730.76 $7,730.76 ($7,730.76) 0.0%Total Income $3,655,633.00 $0.00 $3,655,633.00 $3,683,530.30 $0.00 $3,683,530.30 ($27,897.30) (0.8%)

EXPENSESPrograms and Projects3100--Public Information $8,480.00 $8,480.00 $2,328.62 $0.00 $2,328.62 $6,151.38 72.5%3200--Observer Newsletter $6,300.00 $700.00 $7,000.00 $2,367.63 $0.00 $2,367.63 $4,632.37 66.2%3300--Annual Report $8,800.00 $1,300.00 $10,100.00 $6,716.69 $0.00 $6,716.69 $3,383.31 33.5%3410--Fishing Vessel Outreach Pilot $16,000.00 ($5,463.00) $10,537.00 $10,537.63 $0.00 $10,537.63 ($0.63) 0.0%3500--Community Outreach $62,165.00 $355.00 $62,520.00 $27,107.34 $0.00 $27,107.34 $35,412.66 56.6%3530--Youth Involvement $51,050.00 $51,050.00 $21,839.32 $24,652.00 $46,491.32 $4,558.68 8.9%3562--Update "Then and Now" $2,827.00 $2,827.00 $2,827.00 $2,827.00 $0.00 0.0%3600--Public Communications Program $4,000.00 $4,000.00 $2,526.03 $0.00 $2,526.03 $1,473.97 36.8%3610--Website Presence BAT $8,000.00 $8,000.00 $2,283.00 $340.00 $2,623.00 $5,377.00 67.2%3620--Connecting With Our Communities $30,000.00 $10,563.00 $40,563.00 $8,906.25 $28,125.00 $37,031.25 $3,531.75 8.7%3990--Council Project Information Dissemination $2,000.00 $2,000.00 $0.00 $0.00 $2,000.00 100.0%4000--Program and Project Support $1,593,248.00 $702.00 $1,593,950.00 $1,120,914.85 $0.00 $1,120,914.85 $473,035.15 29.7%4010--Digital Collections Program $2,500.00 $1,500.00 $4,000.00 $0.00 $0.00 $4,000.00 100.0%4400--Federal Government Affairs $58,900.00 $58,900.00 $1,945.11 $21,600.00 $23,545.11 $35,354.89 60.0%4410--State Government Affairs $28,050.00 $28,050.00 $19,851.24 $5,754.08 $25,605.32 $2,444.68 8.7%5000--Terminal Operations Program $6,415.00 $6,415.00 $558.00 $0.00 $558.00 $5,857.00 91.3%5051--Water Quality Permit Review $23,100.00 $23,100.00 $6,055.20 $8,944.80 $15,000.00 $8,100.00 35.1%5052--Secondary Containment Liner Integrity $32,000.00 ($7,115.00) $24,885.00 $18,816.63 $6,068.14 $24,884.77 $0.23 0.0%5058--Cathodic Protection Systems $40,000.00 $4,000.00 $44,000.00 $0.00 $0.00 $44,000.00 100.0%6000--Oil Response Program $5,400.00 $5,400.00 $0.00 $0.00 $5,400.00 100.0%6510--State Contingency Plan Reviews $99,250.00 $125,000.00 $224,250.00 $145,781.73 $40,123.10 $185,904.83 $38,345.17 17.1%6511--History of Contingency Planning $50,000.00 $50,000.00 $0.00 $0.00 $50,000.00 100.0%6530--Weather Data/Sea Currents $18,900.00 $18,900.00 $6,386.58 $400.00 $6,786.58 $12,113.42 64.1%6531--Weather Buoy $14,000.00 $14,000.00 $240.00 $0.00 $240.00 $13,760.00 98.3%6533--Hinchinbrook Entrance Wind & Waves $50,000.00 ($20,454.00) $29,546.00 $29,546.00 $0.00 $29,546.00 $0.00 0.0%6534--Cape Hinchinbrook Wx Surveillance $15,000.00 ($12,500.00) $2,500.00 $0.00 $0.00 $2,500.00 100.0%6640--Legislative Intent $20,000.00 ($5,000.00) $15,000.00 $15,000.00 $0.00 $15,000.00 $0.00 0.0%7000--Oil Spill Response Operations Program $7,050.00 $7,050.00 $1,228.72 $0.00 $1,228.72 $5,821.28 82.6%7520--Preparedness Monitoring $64,800.00 $64,800.00 $32,731.21 $2,625.00 $35,356.21 $29,443.79 45.4%7560--Response Capacity Analysis $12,000.00 ($9,796.00) $2,204.00 $2,203.75 $0.00 $2,203.75 $0.25 0.0%

As of March 22, 2019 Prince William Sound Regional Citizens' Advisory CouncilBudget Status Report -- FY 2019

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Remain

7710--Fishing Vessel Communications Research $13,000.00 $13,000.00 $0.00 $0.00 $13,000.00 100.0%8000--Maritime Operations Program $16,000.00 $16,000.00 $8,328.00 $0.00 $8,328.00 $7,672.00 48.0%8020--Marine Services Transition $99,750.00 ($98,474.00) $1,276.00 $1,276.25 $0.00 $1,276.25 ($0.25) 0.0%8050--Marine Firefighting Symposium $2,500.00 $2,500.00 $435.40 $0.00 $435.40 $2,064.60 82.6%8560--Potential Places of Refuge $101,000.00 $101,000.00 $10,000.00 $89,524.00 $99,524.00 $1,476.00 1.5%9000--Environmental Monitoring Program $13,650.00 $6,734.00 $20,384.00 $14,392.74 $802.00 $15,194.74 $5,189.26 25.5%9510--Long Term Environmental Monitoring Pro… $211,683.00 ($28,516.00) $183,167.00 $159,729.35 $22,825.13 $182,554.48 $612.52 0.3%9511--Herring/Forage Fish Survey $42,500.00 $0.00 $42,500.00 $0.00 $0.00 $42,500.00 100.0%9520--Marine Invasive Species $22,800.00 $22,800.00 $2,822.00 $258.77 $3,080.77 $19,719.23 86.5%9550--Dispersants $10,000.00 $10,000.00 $1,000.00 $7,000.00 $8,000.00 $2,000.00 20.0%9590--Hydrocarbon Toxicity $80,000.00 $80,000.00 $80,000.00 $0.00 $80,000.00 $0.00 0.0%9660--Subsistence $25,000.00 $25,000.00 $24,889.00 $24,889.00 $111.00 0.4%Subtotals $2,780,291.00 $161,363.00 $2,941,654.00 $1,763,855.27 $286,758.02 $2,050,613.29 $891,040.71 30.3%

Board of Directors1350--Information Technology $500.00 $500.00 $286.11 $0.00 $286.11 $213.89 42.8%2100--Board Administration $6,700.00 $6,700.00 $5,641.91 $0.00 $5,641.91 $1,058.09 15.8%2150--Board Meetings $139,800.00 $139,800.00 $87,985.93 $2,750.00 $90,735.93 $49,064.07 35.1%2200--Executive Committee $1,200.00 $1,200.00 $260.20 $0.00 $260.20 $939.80 78.3%2220--Governance Committee $350.00 $350.00 $0.00 $0.00 $350.00 100.0%2222--Finance Committee $2,350.00 $2,350.00 $1,558.67 $0.00 $1,558.67 $791.33 33.7%2700--Legislative Affairs Committee $16,075.00 $16,075.00 $11,778.00 $0.00 $11,778.00 $4,297.00 26.7%Subtotals $166,975.00 $0.00 $166,975.00 $107,510.82 $2,750.00 $110,260.82 $56,714.18 34.0%

Committees and Committee Support2250--Committee Support $128,660.00 $128,660.00 $90,585.76 $0.00 $90,585.76 $38,074.24 29.6%2300--Oil Sprill Prevention & Response $13,700.00 $13,700.00 $4,972.59 $0.00 $4,972.59 $8,727.41 63.7%2400--Port Operations & Vessel Traffic System $7,050.00 $7,050.00 $1,659.02 $0.00 $1,659.02 $5,390.98 76.5%2500--Scientific Advisory Committee $11,550.00 $11,550.00 $6,296.59 $0.00 $6,296.59 $5,253.41 45.5%2600--Terminal Operations & Environmental Mo… $11,550.00 $11,550.00 $4,342.82 $0.00 $4,342.82 $7,207.18 62.4%2800--Information and Education Committee $15,000.00 $15,000.00 $1,299.34 $0.00 $1,299.34 $13,700.66 91.3%Subtotals $187,510.00 $0.00 $187,510.00 $109,156.12 $0.00 $109,156.12 $78,353.88 41.8%

General and Administrative1000--General and Administrative $540,976.00 $540,976.00 $401,612.43 $2,350.00 $403,962.43 $137,013.57 25.3%1050--General and Administrative--Anchorage $184,971.00 $184,971.00 $133,592.98 $0.00 $133,592.98 $51,378.02 27.8%1100--General and Administrative--Valdez $185,833.00 $185,833.00 $131,090.45 $0.00 $131,090.45 $54,742.55 29.5%1300--Information Technology $85,540.00 $9,642.00 $95,182.00 $66,120.09 $0.00 $66,120.09 $29,061.91 30.5%Subtotals $997,320.00 $9,642.00 $1,006,962.00 $732,415.95 $2,350.00 $734,765.95 $272,196.05 27.0%


2-02



Remain

Subtotals $4,132,096.00 $171,005.00 $4,303,101.00 $2,712,938.16 $291,858.02 $3,004,796.18 $1,298,304.82 30.2%

Contingency (Current Year Budget) $83,537.00 $65,265.00 $148,802.00 $0.00 $148,802.00 100.0%

Total Expenses $4,215,633.00 $236,270.00 $4,451,903.00 $2,712,938.16 $291,858.02 $3,004,796.18 $1,447,106.82 32.5%

Increase (Decrease) in Net Assets ($560,000.00) ($236,270.00) ($796,270.00) $970,592.14 ($291,858.02) $678,734.12


2-02

2-3

210.103.190401.2-3BrdAttend

PWSRCAC Director Attendance Record

May 2019 (Attendance recorded through March 22, 2019 Special Board Meeting)

Board Member

(date appointed) Overall Attendance

# attended / # missed Last 3 Mtgs.*

# attended / # missed Term

Expires

Andersen-Faulkner, Patience (Dec. 1998) 97/9 2/1 5/20

Andersen, Peter (May 2018) 1/4 1/2 5/20

Archibald, Robert (May 2015) 20/0 3/0 5/21

Bauer, Amanda (May 2012) 34/1 3/0 5/21

Beedle, Robert (May 2013) 27/3 3/0 5/20

Bender, Mike (Sept. 2015) 18/1 3/0 5/20

Donaldson, Wayne (Jan. 2015) 19/2 2/1 5/21

Haggarty, Mako (May 2015) 14/6 3/0 5/21

Hasenbank, Luke (May 2016) 12/2 2/1 5/20

Malchoff, Melvin (Sept. 2016) 7/5 2/1 5/20

Miller, Thane (Jan. 2007) 48/13 3/0 5/21

Moore, Dorothy (Jan. 2007) 60/1 2/1 5/20

Peterson, Conrad (to be seated May 2019) 0/0 0/0 5/21

Shavelson, Bob (Sept. 2014) 30/3 2/1 5/20

Skinner, Rebecca (May 2018) 4/0 3/0 5/20

Smith, Orson (May 2015) 16/4 3/0 5/21

Totemoff, Roy (May 2011) 36/4 3/0 5/21

Vigil, Michael (Sept. 2015) 13/6 2/1 5/20

Kirk Zinck (to be seated May 2019) 0/0 0/0 5/21

* PWSRCAC policy states that member groups will be notified in writing if their appointed Board member misses three consecutive Board meetings. Note: Overall attendance includes all voting meetings (quarterlies and special Board

teleconferences), but does not include non-voting meetings (e.g. LRP, budget workshops or Board retreats).

2-3

210.103.190401.2-3BrdAttend

2-4

Ratios are # meetings present/ # of absences

Attendance Record is from 2003 to present.2 210.103.190321.2-4CmtAttend

PWSRCAC Committee Member Attendance Record

Port Operations and Vessel Traffic Systems (POVTS)

Committee Member Overall Last 3 mtgs

Term Expires

Robert Archibald (Director) (Vice Chair) 11/0 3/0 5/20 Amanda Bauer (Director) 24/5 2/1 5/20 Cliff Chambers 95/39 2/1 5/19 Pat Duffy 70/25 3/0 5/20 Pete Heddell 95/43 3/0 5/20 Steve Lewis (Chair) 7/0 3/0 5/19 Orson Smith (Director) 38/12 2/1 5/20 Jeremy Talbott 15/6 2/1 5/19 Gordon Terperning 2/0 2/0 5/20

Oil Spill Prevention and Response (OSPR)


Term Expires

Robert Beedle (Director) 23/9 3/0 5/19

Mike Bender (Director) 16/5 1/2 5/20 Jerry Brookman 106/4 3/0 5/20 Dave Goldstein 59/18 3/0 5/20 Jim Herbert (Chair) 34/0 3/0 5/19 John LeClair (Vice Chair) 65/23 3/0 5/19 Gordon Scott 60/65 2/1 5/19

Terminal Operations & Environmental Monitoring (TOEM)


Term Expires

Amanda Bauer (Director) 41/7 3/0 5/20 Harold Blehm 38/7 2/1 5/19 Matt Cullin 7/4 3/0 5/20 Mikkel Foltmar (Chair) 22/8 2/1 5/19 Steve Goudreau 19/10 2/1 5/19 Tom Kuckertz 22/8 1/2 5/19 George Skladal (Vice Chair) 118/11 3/0 5/20 Patrick Tomco 2/1 2/1 5/19

2-4

Ratios are # meetings present/ # of absences

Attendance Record is from 2003 to present.2 210.103.190321.2-4CmtAttend

Scientific Advisory Committee (SAC)

Committee Member Overall Last 3 mtgs Term

Expires Sarah Allan 45/6 2/1 5/20 Jeffrey Brooks 24/3 3/0 5/20 Wei Cheng 17/1 3/0 5/19

Wayne Donaldson (Director) 31/5 2/1 5/19 Roger Green 113/16 3/0 5/19 Davin Holen 25/2 3/0 5/20 John Kennish (Chair) 103/11 3/0 5/19 Dorothy Moore (Director) 93/5 3/0 5/19 Debasmita Misra 41/34 3/0 5/20

Information & Education Committee (IEC)


Term Expires

Patience Anderson Faulkner (Director, Co-Chair)

51/10 2/1 5/19

Trent Dodson 12/14 2/1 5/19 Jane Eisemann (Chair) 51/10 3/0 5/19 Cathy Hart 47/16 2/1 5/19 Andrea Korbe 14/10 1/2 5/19 Ruth E. Knight 48/6 3/0 5/20 Savannah Lewis *since recommital date 13/0* 3/0 5/19 Kate Morse 37/16 2/1 5/20 Linda Robinson 29/6 3/0 5/20

2-5

Current List of Board Committee Members As of December 2018

Executive Committee

• Amanda Bauer, President • Thane Miller, Vice President • Wayne Donaldson, Treasurer • Bob Shavelson, Secretary • Robert Archibald, Member-at-Large • Melissa Berns, Member-at-Large • Rebecca Skinner, Member-at-Large

Board Governance Committee

• Dorothy Moore (Chair) • Patience Andersen Faulkner • Luke Hasenbank • Mike Bender • Robert Beedle

Finance Committee

• Wayne Donaldson (Treasurer) • Patience Andersen Faulkner • Amanda Bauer • Roy Totemoff • Mako Haggerty • Peter Andersen

Long Range Planning Committee

• Cathy Hart (Chair) • Alisha Chartier • Thane Miller • Patience Anderson Faulkner • Dr. John Kennish (SAC) • Mikkel Foltmar (TOEM) • Jane Eisemann (IEC) • Jim Herbert (OSPR) • Steve Lewis (POVTS)

Legislative Affairs Committee

• Dorothy Moore • Robert Archibald • Rebecca Skinner • Mako Haggerty • Thane Miller

Prince William Sound Regional Citizens' Advisory Council One-Page Strategic Plan

Mission Statement: Citizens promoting the environmentally safe operation of the Alyeska terminal and associated tankers

Core Purpose: Citizen oversight to prevent oil spills, minimize environmental impacts and promote response readiness

Core Values • The foundation of PWSRCAC is volunteerism• Promote vigilance and combat complacency• Organizational transparency and integrity through truth and objectivity• Foster environmental stewardship• Represent the interests of our stakeholders by providing an effective voice for citizens

Overarching Goals and Objectives (see pages 14-16 for a more complete list of objectives) • Compliance with OPA90 and Alyeska contractual requirements. Annual re-certification and funding Maintain regional balance Link projects and programs to OPA90 and Alyeska contract

• Continue to improve environmental safety of oil transportation in our region. Monitor and review development of, and compliance with, laws and regulations Pursue risk-reduction measures and promote best available technologies and best practices Monitor operations and promote a safe and clean marine terminal Monitor and review the condition of the tanker fleet/maritime operations Monitor and promote the safe operation of all Alyeska/SERVS-related on-water assets Monitor and review environmental indicators Promote and facilitate effective research for scientific, operational and technical excellence

• Develop and maintain excellent external and internal communication. Advocate for government and industry measures to improve the environmental safety of oil

transportation Maintain and improve relationships with government, industry and communities Be the model for citizen oversight and provide support for other citizens’ advisory groups Ensure availability of PWSRCAC information Work to improve availability of information to PWSRCAC from industry sources

• Achieve organizational excellence. Effective short and long term planning, with clear and measurable goals for projects Fiscally responsible, efficient, and easily understood financial procedures and reporting Committed to continuous improvement Recognize people as the most important asset of the organization Recruit and develop knowledgeable, involved, and interested people as Board members, volunteers

and staff Strong volunteer structure and support for volunteers

2-06

PWSRCAC BOARD AND EXECUTIVE COMMITTEE ACTIONSDateMeeting Action Item

3/22/2019Board Resolution 19-01: The Board approved Resolution 19-01 “Recognizing the 30th anniversary of the Exxon Valdezoil spill, supporting high standards and safeguards for the VMT and associated tankers, and continued work tocreate the best response system possible should prevention measures fail” for distribution. Has the resolutionbeen distributed? Fleming Done

210.106.190322.EVOS30FileCode(if any)

DispositionResponsible

3/22/2019Board Annual Executive Director Evaluation: The Executive Committee recommended that the Finance Committeeinclude a 5% increase to the Executive Director’s compensation in the FY2020 budget. Is the Finance Committeeaware of this action?

Dixon Done

FileCode(if any)


2/22/2019XCOM Approval of Transmittal Letter and White Paper to Alyeska: The Executive Committee approved theproposed transmittal letter and corresponding white paper regarding the secondary containment liner at theValdez Marine Terminal to Alyeska. Has the letter been sent?

Love Done

500.105.190304.AlyeskaGeoSynRpt

FileCode(if any)


2/22/2019XCOM Approval of Travel for Legislative Visits to Washington DC: The Executive Committee approved out-of-state travel for Amanda Bauer, Robert Archibald, Mako Haggerty and Rebecca Skinner to Washington DC toconduct annual legislative outreach visits in the approximate amounts of $3,836 (Bauer) and $3,686 (Archibald,Haggerty and Skinner); and to approve a fund transfer in the amount of $3,700 from contingency to the270/Legislative Affairs Committee travel budget. Has the travel taken place? Fleming Done

FileCode(if any)


2/22/2019XCOM Approval of Travel to ATC Internal Management Review: The Executive Committee approved out-of-statetravel for Amanda Bauer to attend Alaska Tanker Company’s annual QSMS training in Beaverton Oregon, April 9-11, 2019 in an approximate amount of $1,427. has the travel taken place?

Fleming Pending

FileCode(if any)


2/22/2019XCOM TOEM Committee Appointment: The Executive Committee appointed Patrick Tomco to the TOEM Committeewith a term set to expire at the May 2019 annual Board meeting. Is this appointment in place?

Vanderburg Done

FileCode(if any)


2/22/2019XCOM Acceptance of City of Valdez Grant Funds to Support Port Valdez Metocean Data Buoy: The ExecutiveCommittee accepted a grant form the City of Valdez of $40,000 to be used to deploy and maintain a second PortValdez metocean buoy for the term of the settlement agreement, and to approve a modification to the FY2019budget ni an amount of $40,000 to project 6531 VMT/Port Valdez Weather Buoy. Is this grant and fund transfer inplace? Sorum Done

FileCode(if any)


Action Database Updated: April 2019 Page 1

2-07


2/22/2019XCOM Approval of In State Travel to Alaska Bird Conference: The Executive Committee approved in-state travelfor OSPR Committee Chair, Jim Herbert to attend the Alaska Bird Conference, March 4-9, 2019 in Fairbanks,Alaska, in an approximate amount of $2,044. Has the travel taken place?

Fleming Done

FileCode(if any)


1/24/2019Board Director Appointment: The Board confirmed the appointment and seating of Alison Rein representing the Cityof Seldovia with a term set to expire in May 2019. Is this appointment in place?

Fleming Done

FileCode(if any)


1/24/2019Board CWOC Strategic Outreach and Communications Plan: The Board accepted the “Strategic Outreach andCommunications Plan 2018” developed by Helvey Communications and Council staff. Is this communications planin place? (note, it is a living document)

Taylor Done

350.431.190101.CommsPlanFileCode(if any)


1/24/2019Board 2018 Long Term Environmental Monitoring Report: The Board accepted the report titled “Long-TermEnvironmental Monitoring Program - Final Report: 2017 Sampling Results and Interpretations.” Is this report inplace?

Banta / Love Done

951.431.180901.2017AnnualRptFileCode(if any)


1/24/2019Board Hinchinbrook Entrance Wind and Waves Extremes: The Board accepted the report titled “Final Report:Hinchinbrook Entrance Wind and Wave Extremes” by Tetra Tech, dated November 20, 1028 (including the interimreports provided electronically). Is this report in place?

Sorum Done

653.431.181120.TetraTechExtremeFileCode(if any)


1/24/2019Board Coping with Technological Disasters: The Board accepted the revised and updated version of the Council’s“Coping with Technological Disasters - A User Friendly Guidebook - Version 3”. Is this report in place?

Banta Done

656.431.190101.CWTDGuidebookFileCode(if any)


1/24/2019Board Hinchinbrook Entrance Closure/Vessel incidents and PWSRCAC Recommendations: The Boardapproved sending a letter to USCG, ADEC, the Response Planning Group, and Alyeska/SERVS recommending thatthe USCG and ADEC work with Alyeksa, the shippers and PWSRCAC to develop and implement clear andconsistent written procedures for the Edison Chouest Offshore (ECO) tug crews to use when communicatingweather reports when the Seal Rocks weather buoy is inoperable. Has the letter been sent? Lally Done

653.105.190120.WxReportRuleFileCode(if any)


Page 2Action Database Updated: April 2019

2-07


1/24/2019Board Approval of VMT C-plan Contract Increase: The Board gave authority for the Executive Director to enter intoindividual contracts with Harvey Consulting, LLC; Integrity Environmental; Nuka Research & Planning Group, LLC;and Shannon & Wilson, for professional services with the aggregate total not to exceed $95,000 (the currentamount approved in the FY19 budget for contracts under Project 651/C-Plan Review). Are these contracts inplace? Swiss Done

FileCode(if any)


1/24/2019Board Valdez Marine Terminal Weather Buoy: The Board approved capital expenditure of up to $35,000 for parts,assembly, and deployment costs to refurbish the existing weather buoy or a buoy purchased from FairweatherScientific; and approval of operating budgets for FY2019, FY2020, and FY2021 in the amounts of $14,000,$21,835, and $21,835, respectively for telemetry, repair and maintenance, depreciation and monitoring/datacollection services. Are these steps in place? Sorum Done

FileCode(if any)


1/24/2019Board Potential Places of Refuge Project: The Board approved Project 854 / Potential Places of Refuge in theamount of $101,000 and a sole source contract with Safegard Marine, LLC; and approval of a correspondingbudget modification from the contingency fund to Project 856 in the amount of $101,000. Are these steps inplace? Sorum Done

FileCode(if any)


1/24/2019Board Approval of FY2019 Budget Modifications: The Board approved the FY2019 budget modifications as listed onthe provided attachment (attachment 4-12). Is this budget in place?

Dixon Done

FileCode(if any)


1/24/2019Board PWSRCAC Annual Long Range Plan: The Board accepted the Five Year Strategic Plan for Fiscal Years 2020-2024 as developed and finalized for consideration by the Board at its January 23, 2019 workshop. Is this report inplace?

Lally Done

FileCode(if any)


1/16/2019XCOM Agenda for Upcoming PWSRCAC Board Meeting: The Executive Committee approved the agenda for thePWSRCAC Board meeting, January 24-25, 2019 in Anchorage as amended. Is the agenda in place?

Fleming Done

210.001.190124.JanAgendaFileCode(if any)


11/29/2018XCOM POVTS Committee Member Appointment: The Executive Committee appointed Gordon Terpening to thePOVTS Committee with a term set to expire at the May 2019 annual Board meeting. Is this appointment in place?

Vanderburg Done

FileCode(if any)



2-07


11/29/2018XCOM Approval of International Travel to Clean Pacific: The Executive Committee approved international travel forIEC member Linda Robinson to attend Clean Pacific, June 17-21, 2019 in Vancouver, Canada with travel in anapproximate amount of $2,820. Has the travel taken place?

Oliver Pending

FileCode(if any)


11/29/2018XCOM Approval of Travel for Legislative Visit to Washington D.C. for Board Members: The ExecutiveCommittee approved travel for up to three Board members to participate in the 2019 Washington D.C. legislativevisit, with a cumulative approximate cost of $10,200 (approximately $3,400 per traveler). Has the travel takenplace? Fleming Done

FileCode(if any)


11/29/2018XCOM 2018 Holiday Bonus for Executive Director: The Executive Committee authorized a one-time 2018 holidaybonus for Executive Director Donna Schantz in the amount of $400. Has the bonus been distributed?

Dixon Done

FileCode(if any)


9/20/2018Board FY2018 Financial Audit Acceptance: The Board accepted the June 30, 2018 audited financial statements andaudit report. Is this audit report in place?

Dixon Done

FileCode(if any)


9/20/2018Board Approval of New Policy - Board Acceptance of Contractor Final Reports: The Board approved Policy 207as presented. Is this policy in place?

Wrede Done

FileCode(if any)


9/20/2018Board Metocean Research Projects Report Acceptance: The Board accepted the paper titled “Prince William SoundRegional Citizens’ Advisory Council Support for Metocean (Meteorology and Physical Oceanography) ResearchProjects” by PWSRCAC staff members Alan Sorum and Joe Banta, and Dr. Rob Campbell of the Prince WilliamSound Science Center. Is this report in place? Sorum/Banta Done

900.431.180705.RCACMetoceanProj

FileCode(if any)


9/20/2018Board Legislative Intent of Alaska’s Oil Spill Response Planning Standards Report Acceptance: The Boardaccepted the report titled “Alaska’s Oil Spill Response Planning Standards: History and Legislative Intent,” datedJune 2018, by Nuka Research and Planning Group, LLC.

Swiss Done

600.431.180801.NukaLegisIntentFileCode(if any)



2-07


9/20/2018Board C-Plan Adjudicatory Hearing: The Board delegated authority to Executive Directory Donna Schantz, PresidentAmanda Bauer, and Vice-President Thane Miller to act on behalf of the full Board during mediation of theadjudicatory hearing on the Valdez Duck Flats and Solomon Gulch Hatchery protections in the VMT C-plan set totake place December 12-13, 2018 in Anchorage, Alaska. Has the mediation taken place?

Schantz Done

FileCode(if any)


9/20/2018Board 2017 Drill Monitoring Annual Report Acceptance: The Board accepted the report titled 2017 Drill MonitoringAnnual Report. Is this report in place?

Robertson Done

752.431.180101.2017AnnualDrillFileCode(if any)


9/20/2018Board Valdez Marine Terminal Water Quality Data Review Report Acceptance: The Board accepted the TOEMCommittee report titled “2013-2017 Valdez Marine Terminal Water Quality Data Review”. Is this report in place?

Love Done

551.431.180925.VMTWaterQualityFileCode(if any)


9/20/2018Board Recommendation Acceptance on Cape Hinchinbrook Weather Surveillance Project: The Board acceptedthe POVTS Committee’s recommendation revision to project 6534 - Cape Hinchinbrook Wx Surveillance Project asfollows: Phase 1 - pursue permits necessary for an onshore weather station at Cape Hinchinbrook. Phase 2 -Develop and implement the onshore station. Phase 3 - Running concurrently with Phase 2, Phase 3 to includefurther research and design work on the oceanography portion of the project, with the objective of scientificallyand politically defensible output information on the ocean spectrum in the shipping lanes within HinchinbrookEntrance and the approaches to the Entrance. All available and upcoming technological options should beconsidered, including and beyond radar. Phase 2 and 3 budget requirements would go through the usual LRP andproject ranking process. The commitment of the $210,000 in the FY2019 budget to be returned to thecontingency fund, reserving $2,500 for permitting, if needed.

Sorum Done

FileCode(if any)


9/20/2018Board PWSRCAC Long Range Planning - Protected Projects Approval: The Board approved the protectedprojects #6510, #9510, #3200, #3300, #3610, and #6530 as outlined in 4-7 Attachment A, as amended (project#6534 was removed from the approved projects list). Is this information in place?

Lally Done

FileCode(if any)


9/20/2018Board Approval of FY2019 Budget Modifications: The Board approved the FY2019 budget modifications aspresented. Are these budget modifications in place?

Dixon Done

FileCode(if any)


9/20/2018Board Acceptance of Weather Buoy Demonstration Project Report: The Board accepted the final report onPWSRCAC’s contract #6531.16.01 Weather Buoy Demonstration Project by Rob Campbell of the Prince WilliamSound Science Center. Is this report in place?

Sorum Done

653.431.180815.ExBuoyDemoFileCode(if any)



2-07


9/20/2018Board Seal Rocks Buoy Letter: The Board directed staff to send a letter to all agencies that have ownership or astakeholder interest in the Seal Rocks Buoy, emphasizing the importance of the data from that buoy to PrinceWilliam Sound users and emphasizing the importance to repair it as soon as possible. Has the letter been sent?

Lally Done

653.105.181003.USCGnoaaSealRks

FileCode(if any)


9/13/2018XCOM Agenda for Upcoming PWSRCAC Board Meeting: The Executive Committee approved the agenda for thePWSRCAC Board Meeting, September 20-21, 2018 in Seldovia as amended. Has the agenda been distributed?

Fleming Done

210.001.180920.SeptAgendaFileCode(if any)


8/22/2018XCOM Finance Committee Appointment: The Executive Committee appointed Peter Andersen to the FinanceCommittee with a term set to expire at the May 2019 Board meeting. Is this appointment in place?

Fleming Done

FileCode(if any)


8/22/2018XCOM International Travel to AMOP Technical Seminar: The Executive Committee approved domestic (withinCanada) travel for SAC member Roger Green, international Travel for SAC member Debu Misra, and internationaltravel for TOEM member Mikkel Foltmar to attend the 2018 AMOP conference, October 2-4, 2018 in Victoria BC,with travel costs in the approximate amount of $2,208, $2,239, and $2,360 respectively. Has the travel takenplace? Popovici/Vanderb

urgDone

FileCode(if any)


8/22/2018XCOM Out of State Travel to Pacific Marine Expo: The Executive Committee approved out of state travel for JaneEisemann to the Pacific Marine Expo, November 18-20, 2018 in Seattle, Washington, with total travel costs in anapproximate amount of $1,782. Has the travel taken place?

Popovici Done

FileCode(if any)


8/22/2018XCOM Travel for 2018 Fishing Vessel Outreach Tour: The Executive Committee approved in-state travel for up to15 Anchorage based volunteers to attend the 2018 Fishing Vessel otureach tour, September 25, 2018 in Whittierin an approximate cumulative amount of $1,300. Is this travel complete?

Popovici Done

FileCode(if any)


6/14/2018XCOM Report Approval - Review of Exercise and Incident Reports for Prince William Sound, 1997-2006: TheExecutive Committee accepted this report (including edits outlined by committee members) for distribution. Hasthe report been distributed?

Sorum Done

802.431.180417.RevPWSIncidentsFileCode(if any)



2-07


6/14/2018XCOM Drill Monitoring Contractor Pool: The Executive Committee authorized the addition of contractors Sharry Millerand 152 Degrees West Environmental Services, LLC, to the Board approved FY2019 c-plan contractor pool, anddelegation of authority to the Executive Director to enter into individual contracts with the selected consultants.Are these in place? Robertson Done

FileCode(if any)


6/14/2018XCOM Report Approval - A Review of Literature Related to Human Health and Oil Spill Dispersants: TheExecutive Committee accepted this report for distribution. Has the report been distributed?

Banta Done

955.431.180401.HumanHealthLitRvw

FileCode(if any)


6/14/2018XCOM Bonus for the Executive Director: The Executive Committee authorized the Financial Manager to disburse aone-time bonus to the Executive Director in the amount of $5,000. Has this been disbursed?

Dixon Done

FileCode(if any)



2-07

Executive Director Donna Schantz

Director of Administration

Walt Wrede

Director of Programs

Joseph Lally

Project Manager Maritime Ops Alan Sorum

Project Manager Oil Spill Response Ops

Jeremy Robida Project Manager Terminal Ops Austin Love

Project Manager Environmental Monitor

Vacant

Project Manager Assistant

Nelli Vanderburg

Administrative Assistant

Leigh Lubin

Project Manager Oil Spill Response Plan

Linda Swiss

Project Manager Drill Monitor

Roy Robertson

Project Manager Assistant

Hans Odregard

Financial Manager IT Manager

Gregory Dixon

Double lines around position indicate that the position supervises other employees.

Project Manager Public Communications Amanda Johnson

Outreach Coordinator Betsi Oliver

Administrative Assistant

Natalie Novik

Executive Assistant Jennifer Fleming

Director of External Communications Brooke Taylor

April 2019

2-08

Resolution Designating PWSRCAC Check Signers 3-1

100.104.190330.3-1CkSigners

Consent Item Briefing for PWSRCAC Board of Directors – May 2019

ACTION ITEM

Sponsor: Gregory Dixon, Financial Manager Project number and name or topic: 100-General Administration

Financial Management

1. Description of agenda item: Staff is requesting that the Board of Directorsadopt resolutions updating the persons authorized to sign checks and transact otherbusiness on the organization’s bank accounts at First National Bank Alaska (FNBA).PWSRCAC maintains two accounts at FNBA, including a main checking account and apetty cash checking account. Staff is requesting that the Board of Directors pass bank-provided resolutions to update PWSRCAC’s signature cards with FNBA. Thoseauthorized to sign on behalf of PWSRCAC will include the newly elected Board Officersand Executive Committee Members-at-Large, the Executive Director, the Director ofAdministration, the Director of Programs and one other Board member who is in theAnchorage area.

2. Why is this item important to PWSRCAC: Bank authorizations need to reflectcurrent Board members and staff. To maintain adequate internal controls, we requirethat checks written on the main checking account have two signatures, and if theamount of the check is over $15,000, one of those signers must be a Board member.Checks written on the petty cash checking account require one signer provided theamount is less than $500.

3. Action Requested of the Board of Directors: Adopt the resolutions providedby First National Bank Alaska to update the list of authorized individuals to conductfinancial transactions on PWSRCAC’s two accounts.

4. Alternatives: None proposed.

5. Attachments: None.

Annual PWSRCAC/Alyeska Contract Compliance Verification Report Approval 3-2

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ACTION ITEM

Sponsor: Donna Schantz & Gregory Dixon Project number and name or topic: 1000—Annual Alyeska Contract

Compliance Verification Report

1. Description of agenda item: Approval of the annual contract complianceverification report required by the FY2010 audit settlement agreement betweenAlyeska and PWSRCAC.

2. Why is this item important to PWSRCAC: The 2010 Audit SettlementAgreement between PWSRCAC and Alyeska states that PWSRCAC will have itsExecutive Director and Financial Manager review annually the organization’scompliance with the terms and conditions of the contract with Alyeska and will reportthe results of this review to the PWSRCAC Board.

3. Summary of policy, issues, support or opposition: Since 2012, the Council hashad its financial statement auditor perform additional agreed upon procedures to helpin validating contract compliance. The Finance Committee has reviewed the results ofthe agreed-upon procedures report.

4. Committee Recommendation: The Finance Committee reviewed a draft copy ofthe FY-2018 PWSRCAC/Alyeska Contract Compliance Verification report prepared byDonna Schantz, Executive Director, and Gregory Dixon, Financial Manager, at itsmeeting on March 1, 2019. The Finance Committee recommends that the full Board ofDirectors approved the report.

5. Action Requested of the Board of Directors: Accept the PWSRCAC/AlyeskaAnnual Contract Compliance Verification Report.

6. Attachments: Annual Contract Compliance Verification Report to be providedunder separate cover. (Board members only).

Approval of Sole Source Contract for Arctic IT Total Care Agreement 3-3

100.104.190401.3-3TotalCare


ACTION ITEM

Sponsor: Gregory Dixon, Financial Manager Project number and name or topic: Extend Services Agreement with

Arctic Information Technology.

1. Description of agenda item: Approve extending the Services Agreement withArctic Information Technology for Arctic Care Services for an additional 12 months.Arctic Care is a fixed-fee services agreement for monitoring and maintainingPWSRCAC’s computer equipment located in the Anchorage and Valdez offices. Itincludes maintaining and configuring security routers; wireless access points; managedswitches; servers, including virtual servers; user workstations; e-mail and relatedservices; helping users with application issues; installing and monitoring virus-protection software; and generally advising PWSRCAC management on best securityand other network practices. Arctic IT is currently involved in installing andconfiguring a new server in the Anchorage office under a separate agreement.

The original Arctic Care agreement was executed on July 30, 2018, and was within the authority of the Executive Director. However, the cumulative amount of the contract for more than one year will exceed the Executive Director’s authority. Therefore, the Board is being asked to approve extension of this agreement.

2. Why is this item important to PWSRCAC: Monitoring and maintainingPWSRCAC’s computer network is essential for the functioning of PWSRCAC. PWSRCACdoes not have staff capable or with the expertise to adequately maintain PWSRCAC’scomputer network system and therefore outside professionals are required.

3. Previous actions taken by the Board on this item:Meeting Date Action Board 1/22/2015 Authorized Executive Director to enter into a three-year, sole source

agreement with Arctic Information Technology for Total Care services at a three-year cost of approximately $72,000-$80,000.

Board 1/17/2017 Approved a two-year sole source agreement with Arctic Information Technology for network and computer monitoring services with the total amount of the agreement over the two-year persiod estimated to be $50,928.

4. Summary of policy, issues, support, or opposition: PWSRCAC has worked withArctic Information Technology for a number of years and is satisfied with the workthey provide.

5. Relation to LRP and budget: The cost of the first year of the contract wasapproximately $34,902, when the contract is extended for an additional year, thecumulative amount will be $69,804. We are budgeting $34,902 in the FY-2020 budgetfor these services. Previously, the Executive Director, reviewed and approved a sole-source justification for this agreement.

6. Action Requested of the Board of Directors: Authorize an extension to theServices Agreement with Arctic Information Technology for another year, adding$34,902 to cover August 1, 2019 to July 30, 2020.

Approval of Sole Source Contract for Arctic IT Total Care Agreement 3-3

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7. Alternatives: None recommended at this time. 8. Attachments: None

Approval of FY2020 C-Plan Contractor Pool & Contractor Authorization 3-4

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Consent Agenda Briefing for PWSRCAC Board of Directors – May 2019

ACTION ITEM

Sponsor: Linda Swiss Project number and name or topic: 651/Contingency Plan Review

1. Description of agenda item: In January 2010, the Board approved a process wherecontractors are selected to provide technical advice on contingency plan reviews every fiveyears. The method involves a full competitive bid process through a Request forQualifications (RFQ). An evaluation team made up of staff and volunteers review and ranksubmittals to the RFQ, and contractors are selected to provide expert advice. Eachcontractor selected verifies on an annual basis their availability to provide expert advice tothe PWSRCAC.

Since FY1998, work on projects related to oil spill prevention and response plans (c-plans) has been managed using pre-qualified contractors. The primary project manager administers the contracts, and the c-plan project team discusses specific activities and makes recommendations for action to be taken. Pre-identifying technical experts/contractors for use in PWSRCAC’s review of c-plans and various issues associated with the plans is a time-saving, cost-effective process.

Pre-qualified technical experts for Project 651/Oil Spill Prevention and Response Planning were selected and approved in 2018 to provide services for a five year period. These experts include:

(1) Harvey Consulting, LLC.(2) Integrity Environmental(3) Nuka Planning and Research, LLC.(4) Shannon & Wilson

2. Why is this item important to PWSRCAC: The tanker and facility c-planapproval process includes important actions that could potentially impact everymember organization, as c-plans outline response and prevention activities that aspiller will be required to undertake to protect our region's shorelines in the event of aspill. Review of c-plans is a major task for PWSRCAC as outlined in both thePWSRCAC/Alyeska contract and OPA 90. Having adequate expertise readily availableto perform plan reviews and tasks related to the plans, a process that is often drivenby external deadlines, is key to PWSRCAC fulfilling its plan review mission. It isimportant to be prepared and to have the expertise and resources readily available toaddress issues as they arise.

The Prince William Sound Tanker Oil Discharge Prevention and Contingency Plan (Tanker C-Plan) was renewed in February 2017 and expires in 2022. The Valdez Marine Terminal Oil Discharge Prevention and Contingency Plan (VMT C-Plan) was renewed in November 2014, and expires in November 2019.

3. Previous actions taken by the Board on this item:Meeting Date Action Board December 1997 Approved contractor pool concept and selected contractors Board December 1997 Authorized contracts for FY1998 and FY1999 totaling $55,720 Board May 1998 Authorized change orders totaling $65,000


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Board May 1999 Authorized contracts for FY2000 in a total amount of $55,000 Board May 2000 Authorized contracts for FY2001 in a total amount of $55,000 Board Sept. 2001 Authorize contracts for final FY2002 budget up to a total amount of $109,000 Board May 2002 Authorized contractor pool and contracts for FY2003 in a total amount of

$83,150 Board May 2003 Authorized contractor pool and contracts for FY2004 in a total amount of




$58,000 Board January 2007 Authorized $10,000 increase to the contract budget for 651/C-Plan review for

FY2007 to a new total amount of $68,000 Board April 2007 Authorized $10,000 increase to the contract budget for 651/C-Plan Review for

FY2007 to a new total amount of $78,000 Board May 2007 Authorized Executive Director to negotiate contracts under budget 651/State C-

Plan Review and 654/GRS Development for FY2008 Board June 2007 Authorized $10,000 increase to the contract budget for 651/C-Plan Review for

FY2007 to a new total amount of $88,000 Board May 2008 Approved pre-qualified experts/contractors and authorized individual contracts

with selected consultants in the aggregate total not to exceed the amount approved in the FY2009 budget

XCOM June 2009 Approved pre-qualified experts/contractors and authorized individual contracts with Nuka Planning and Research, LLC. and Harvey Consulting, LLC. in an amount not to exceed $30,000 each

Board Jan 2010 Approved process for contingency plan contractor selection Board May 2010 Approved pre-qualified experts/contractors and authorized individual contracts

with selected consultants in the aggregate total not to exceed the amount approved in the FY2011 budget ($64,480)

XCOM July 2011 Approved pre-qualified experts/contractors and authorized individual contracts with Nuka Planning and Research, LLC. and Harvey Consulting, LLC. in an amount not to exceed $20,000 each

Board May 2012 Approved pre-qualified experts/contractors Harvey Consulting, LLC., Nuka Planning and Research, LLC., and E-Tech International, Inc. and authorized individual contracts with selected consultants in the aggregate total not to exceed the amount approved in the FY2013 budget.

Board May 2013 Approved pre-qualified experts/contractors Brendan Environmental; Gay Dunham; E-Tech Environmental, Inc.; Harvey Consulting, LLC.; Nuka Research and Planning Group, LLC.; Pegasus Environmental Solutions – Alaska, and authorized individual contracts with selected consultants in the aggregate total not to exceed the amount approved in the final FY2014 budget, and delegated authority to the Executive Director to enter into individual contracts with selected consultants.

Board May 2014 Approved individual contracts with Brendan Environmental, Gay Dunham, E-Tech Environmental, Harvey Consulting, Nuka Research and Planning, Pegasus Environmental for professional services with the aggregate total not to exceed the amount approved for 651 Contingency Plan Review in the FY2015 budget, and delegate authority to the Executive Director to enter into individual contracts with selected consultants.



Board May 2017 Approved individual contracts with Brendan Environmental, E-Tech Environmental, Harvey Consulting, Nuka Research and Planning, Pegasus Environmental for professional services with the aggregate total not to exceed the amount approved for 651 Contingency Plan Review in the FY2018 budget, and delegate authority to the Executive Director to enter into individual contracts with selected consultants.

Board Sept 2017 Approved individual contracts with Sharry Miller and 152 Degrees West Environmental Services with the aggregate total not to exceed the amount approved for 651 Contingency Plan Review in the FY2018 budget


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Board May 2018 Approved individual contracts with Harvey Consulting, Integrity Environmental, Nuka Research and Planning, and Shannon & Wilson for professional services with the aggregate total not to exceed the amount approved for 651 Contingency Plan Review in the FY2020 budget, and delegate authority to the Executive Director to enter into individual contracts with selected consultants.

4. Summary of policy, issues, support or opposition: In the past, Board members have expressed some concern regarding PWSRCAC’s use of pre-qualified experts/consultants. The OSPR Committee addressed this process in an effort to improve it and made the following recommendation, which was approved by the Board at the January 2010 meeting:

Process for Contingency Plan Contractor Selection: Advertise Request for Qualifications (RFQ) for contingency plan contractor technical support every five (5) years. Selected contractors will be included on a list of qualified contingency plan contractors and will be valid for a five-year term. Interested contractors are welcome to submit qualifications at any time to be considered for inclusion on the list of qualified contractors. The list of qualified contingency plan contractors will be submitted to the Board for approval at the next Board meeting following OSPR Committee recommendation. An annual letter will be submitted to contractors on the list to confirm availability and any other changes.

The Board has recognized that the current RFQ method appears to be the most time-efficient, cost-saving process so far identified for managing the c-plan review process and related tasks. 5. Committee Recommendation: The OSPR Committee approved the pre-selected contractors for FY2020. 6. Relationship to LRP and Budget: Project 651/Contingency Plan Review is in the approved FY2019 budget and annual work plan. The proposed FY2020 budget for project 651 is $88,750. Please refer to the approved FY2020 budget for the most up-to-date amount. 7. Action Requested of the Board of Directors: Authorize individual contracts with Harvey Consulting, LLC.; Integrity Environmental, Nuka Research and Planning Group, LLC.; and Shannon & Wilson for professional services with the aggregate total not to exceed the amount approved for 651 Contingency Plan Review in the final FY2020 budget, and delegate authority to the Executive Director to enter into individual contracts with selected consultants.

Approval of FY2020 LTEMP Contract Authorization 3-5

951.104.190401.4-5LTEMPFunds

Consent Agenda Briefing for PWSRCAC Board of Directors – May 2019

ACTION ITEM

Sponsor: Austin Love and the Scientific Advisory Committee

Project number and name or topic: 9510 – Long Term Environmental Monitoring

1. Description of agenda item: This agenda item requests Board approval of Long-Term Environmental Monitoring Program (LTEMP) contracts for its summer 2019sampling efforts, specifically to:

• Authorize contract negotiation with Payne Environmental Consultants Inc. forsampling and analytical reporting work on mussels and sediments to beperformed under the LTEMP for FY2020, at an amount not to exceed $63,033.

• Authorize contract negotiation with Newfields Environmental Forensics Practicefor analytical laboratory work and sample storage to be performed under LTEMPfor FY2020, at an amount not to exceed $28,506.

• Authorize contract negotiation with Oregon State University for passivesampling device purchase and analytical chemistry laboratory work to beperformed under LTEMP for FY2020, at an amount not to exceed$20,590.

Contractors will be used in FY2020 to support the collection of mussels, passive sampling devices, and sediment samples from the field, perform laboratory analysis of the samples, and analyze and interpret the laboratory results in a summary report. Some of the work under these contracts will need to begin in May 2019 prior to the start of the FY2020, because of supply prerequisites and sampling timing, which may require a modification of the FY2019 budget.

2. Why is this item important to PWSRCAC: The Oil Pollution Act of 1990 directsPWSRCAC to "devise and manage a comprehensive program of monitoring theenvironmental impacts of the operations of terminal facilities and crude oil tankerswhile operating in Prince William Sound" – LTEMP is designed to address this directive.LTEMP results are used to assess the environmental impacts of the Valdez MarineTerminal and the crude oil tankers operating in Prince William Sound, including thelong-term impacts of the Exxon Valdez oil spill.

3. Previous actions taken by the Board on this item:Meeting Date Action Council 5/00 FY01 Contract budget approved. Council 5/00 Permission given to add $20,000 to FY01 LTEMP contract for the purpose of

reinstating sediment sampling at the Port Valdez sites (summer & winter). Council 2/01 1999-2000 Annual Report accepted. Council 9/01 FY02 Contract budget approved as part of the entire RCAC budget Council 5/02 FY03 Contract approved. Council 5/03 FY04 Contract approved. XCOM 6/03 2000-2002 Annual Report accepted. Council 12/03 2002-2003 Annual Report accepted. Council 5/04 Direct staff to negotiate agreements with Payne Environmental and Auke Bay

Laboratory to perform work under the Long-Term Environmental Monitoring Program, not to exceed $94,767.

Council 9/04 Approve a request to not put LTEMP out to bid for the next three years.


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Council 12/04 Accepted the funding of the joint proposal submitted to the Exxon Valdez Oil Spill Trustee Council.

Council 12/04 Direct staff to negotiate a change order with PECI to reinstate winter sampling in FY05.

Council 5/05 Direct staff to negotiate agreements with Payne Environmental Consultants Inc. to perform work under the FY2006 Long-Term Environmental Monitoring Program, not to exceed $112,400.

XCOM 7/05 2003-3004 Annual Report accepted. Council 5/06 Direct staff to negotiate agreements with Payne Environmental Consultants

Inc. to perform work under the FY2007 Long-Term Environmental Monitoring Program, not to exceed $123,431.

XCOM 12/06 2004-3005 Annual Report accepted. Council 5/07 Direct staff to negotiate agreements with Payne Environmental Consultants

Inc. to perform work under the FY2008 Long-Term Environmental Monitoring Program, not to exceed $112,446.

Council 5/08 Direct staff to negotiate agreements with Payne Environmental Consultants Inc. to perform work under the FY2008 Long-Term Environmental Monitoring Program, not to exceed $$98,284. And, to negotiate a contract with Auke Bay Laboratory (ABL) to perform the laboratory analysis and related data interpretation for the FY 2009 LTEMP samples for an amount not to exceed $54,600.

Council 1/09 Endorse a reduced sampling frequency for the Long Term Environmental Monitoring Program as provided for in the new sampling plan.

Council 5/09 Accept the LTEMP 2005 – 2006 Annual Report by Contractor PECI titled “Final 2005-2006 LTEMP Oil Monitoring Report Restoration Project 050763.” Accept the LTEMP Review Report by Contractor BGES titled “Prince William Sound RCAC Long Term Environmental Monitoring Program Review, October 2007.” Direct staff to negotiate a five-year contract with PECI to perform work (except the analytical laboratory services) under LTEMP in an amount not to exceed $270,164, and to delegate authority to the Executive Committee to enter into a contract for analytical laboratory services.

Council 5/10 Accept the LTEMP report titled “Long Term Environmental Monitoring Program Final 2006-2008 LTEMP Monitoring Report”

Council 1/14 Accept the interim report titled “Results and Interpretations from Sampling 2008-2012,” by Payne Environmental Consulting Inc.

Council 5/15 Direct staff to negotiate agreements with Payne Environmental Consultants Inc. to perform work under the FY2016 Long-Term Environmental Monitoring Program, not to exceed $38,432.

Council 9/15 Accept the LTEMP report titled “Long Term Environmental Monitoring Program Final 2009-2013 LTEMP Monitoring Report”

Council 5/16 Approval of contracts with Payne Environmental ($52,390), Newfields Companies ($28,625), and Oregon State University ($27,750).

Council 1/17 Approved contract change orders for Payne Environmental Consulting Inc adding $16,221 to the existing contract, and with Newfields for $9,489. The change orders provided for collection and analyses of Ballast Water Treatment Facility effluent from the Valdez Marine Terminal outfall during peak dirty ballast throughput.

Council 5/17 Approved: 1. Contractor selection and contract negotiation with Payne Environmental Consulting Inc. (PECI) NTE $45,960 2. Contractor selection and contract negotiation with NewFields Environmental Forensics Practice NTE $51,592. 3. Contractor selection and contract negotiation with Oregon State University (OSU) for analytical laboratory work on passive sampling devices NTE $27,750. Approval of the 2017 LTEMP Report “Long-Term Environmental Monitoring Program – Final Report: 2015 Sampling Results and Interpretations.”

Council 5/04 Direct staff to negotiate agreements with Payne Environmental and Auke Bay Laboratory to perform work under the Long-Term Environmental Monitoring Program, not to exceed $94,767.

Council 9/04 Approve a request to not put LTEMP out to bid for the next three years. Council 12/04 Accepted the funding of the joint proposal submitted to the Exxon Valdez Oil

Spill Trustee Council. Council 12/04 Direct staff to negotiate a change order with PECI to reinstate winter

sampling in FY05.


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Council 5/05 Direct staff to negotiate agreements with PECI. to perform work under the FY2006 Long-Term Environmental Monitoring Program, not to exceed $112,400.

XCOM 7/05 2003-3004 Annual Report accepted. Council 5/06 Direct staff to negotiate agreements with PECI to perform work under the

FY2007 Long-Term Environmental Monitoring Program, not to exceed $123,431.

XCOM 12/06 2004-3005 Annual Report accepted. Council 5/07 Direct staff to negotiate agreements with PECI to perform work under the

FY2008 Long-Term Environmental Monitoring Program, not to exceed $112,446.

Council 5/08 Direct staff to negotiate agreements with PECI to perform work under the FY2008 Long-Term Environmental Monitoring Program, not to exceed $$98,284. And, to negotiate a contract with Auke Bay Laboratory (ABL) to perform the laboratory analysis and related data interpretation for the FY 2009 LTEMP samples for an amount not to exceed $54,600.

Council 1/09 Endorse a reduced sampling frequency for the Long Term Environmental Monitoring Program as provided for in the new sampling plan.

Council 5/09 Accept the LTEMP 2005 – 2006 Annual Report by Contractor PECI titled “Final 2005-2006 LTEMP Oil Monitoring Report Restoration Project 050763.” Accept the LTEMP Review Report by Contractor BGES titled “Prince William Sound RCAC Long Term Environmental Monitoring Program Review, October 2007.” Direct staff to negotiate a five-year contract with PECI to perform work (except the analytical laboratory services) under LTEMP in an amount not to exceed $270,164, and to delegate authority to the Executive Committee to enter into a contract for analytical laboratory services.

Council 5/10 Accept the LTEMP report titled “Long Term Environmental Monitoring Program Final 2006-2008 LTEMP Monitoring Report.”

Council 1/14 Accept the interim report titled “Results and Interpretations from Sampling 2008-2012,” by Payne Environmental Consulting Inc.

Council 5/15 Direct staff to negotiate agreements with PECI to perform work under the FY2016 Long-Term Environmental Monitoring Program, not to exceed $38,432.

Council 9/15 Accept the LTEMP report titled “Long Term Environmental Monitoring Program Final 2009-2013 LTEMP Monitoring Report.”

Council 5/16 Approval of contracts with Payne Environmental ($52,390), Newfields ($28,625), and Oregon State University ($27,750).

Council 1/17 Approved contract change orders for Payne Environmental Consulting Inc adding $16,221 to the existing contract, and with Newfields for $9,489. The change orders provided for collection and analyses of Ballast Water Treatment Facility effluent from the Valdez Marine Terminal outfall during peak dirty ballast throughput.

Council 5/17 Accept the LTEMP report titled “Long Term Environmental Monitoring Program Final 2015 LTEMP Monitoring Report.”



4. Summary of policy, issues, support or opposition: None.

5. Committee Recommendation: None.

6. Relationship to LRP and Budget: Project 951/Long Term EnvironmentalMonitoring is in the approved FY2019 budget and annual work plan. The proposedFY2020 budget for project 9510 is $124,692. Please refer to the approved FY2020budget for the most up-to-date amount.

7. Action Requested of the Board of Directors: The Board is asked to approve thefollowing action items:


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A. Authorize contract negotiation with Payne Environmental Consultants Inc. for sampling and analytical reporting work on mussels and sediments to be performed under LTEMP for FY2020, at an amount not to exceed $ 63,033.

B. Authorize contract negotiation with Newfields Environmental Forensics Practice

for analytical laboratory work and sample storage to be performed under LTEMP for FY2020, at an amount not to exceed $28,506.

C. Authorize contract negotiation with Oregon State University for passive sample

device purchase and analytical laboratory work on passive sampling devices to be performed under LTEMP for FY2020, at an amount not to exceed $20,590.

D. Authorize contract work to commence prior to the start of FY2020, as

approximately $20,000 of these funds will need to be expended in May and June 2019 because of supply prerequisites and sampling timing.

8. Alternatives: None recommended. 9. Attachments: None.

Approval of Hydrocarbon Toxicity Memorandum of Agreement Continuation 3-6

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Briefing for PWSRCAC Board of Directors – May 2019

ACTION ITEM

Sponsor: Scientific Advisory Committee & Joe Lally

Project number and name or topic: 959 - Hydrocarbon Toxicity Contract/MOA Continuation

1. Description of agenda item: This agenda item seeks Board approval to enterinto phase two of a Memorandum of Agreement between Prince William SoundRegional Citizens’ Advisory Council and the Northwest Fisheries Science Center (NOAAFisheries), National Oceanic and Atmospheric Administration, U.S. Department ofCommerce at an amount of $80,000. This amount is contingent upon Board approvalof the FY2020 budget for Project 959/Hydrocarbon Toxicity. The first phase of thisagreement is still in progess.

This is the second phase of a three phase cooperative joint research project between the NOAA Ecotoxicology Program and their counterparts in Norway to study the effects of oil and chemical dispersants on high latitude Alaska fish species including Arctic cod, pollack and herring. A big part of the second phase is to take the recent PWSRCAC-funded herring and salmon work to the next level and get it to population and ecosystem scaling.

2. Why is this item important to PWSRCAC: This is important to PWSRCACbecause the toxicity of dispersed oil holds the potential to impact the health of marineresources that member organizations and residents of our region depend upon forsubsistence, food, and their living. Several current PWSRCAC contracts deal withdispersants use and effects and hydrocarbon toxicity. These are closely related toprojects regarding dispersants.

3. Previous actions taken by the Board on this item:Meeting Date Action Board 1/18/2019 The Board approved Memorandum of Agreement 959.17.01 establishing

an agreement between PWSRCAC, NOAA Fisheries, NOAA and the US Department of Commerce in an amount of $80,000.

4. Summary of policy, issues, support or opposition: None noted

5. Committee Recommendation: The committee supports this project.

6. Relationship to LRP and Budget: Project 9590/Hydrocarbon Toxicity is in theapproved FY2019 budget and annual work plan. The proposed FY2020 budget forproject 9590 is $80,000. Please refer to the approved FY2020 budget for the most up-to-date amount.

7. Action Requested of the Board of Directors: Approval of a new Memorandumof Agreement (MOA) or an amendment to the existing MOA for FY2020 in an amountof $80,000 for Project 9590 Hudrocarbon Toxicity, which will continue an agreementbetween Prince William Sound Regional Citizens’ Advisory Council and the NorthwestFisheries Science Center (NOAA Fisheries), National Oceanic and AtmosphericAdministration, U.S. Department of Commerce.

Approval of Hydrocarbon Toxicity Memorandum of Agreement Continuation 3-6

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8. Alternatives: None Recommended. 9. Attachments: None

Approval of Crude Oil Piping Inspections Review Contract Delegation 3-7

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ACTION ITEM

Sponsor: Austin Love Project number and name or topic: 5591 – Crude Oil Piping Inspections

Review

1. Description of agenda item: The purpose this agenda item is to delegatecontract approval authority to the Executive Committee for a contract that will bedeveloped for next year, pending approval of the FY2020 budget for Project5591/Crude Oil Piping Inspections Review Project. The budget for this TOEMCommittee project in FY 2020 is estimated at $60,000.00 and the contractor will beselected through the Council’s request for proposals process. Any contracts over$50,000.00 require Board approval, but the Board can delegate that authority to theExecutive Committee. We would like the board to delegate this authority in order to beable to finalize this contract before the September 2019 Board Meeting.

This project’s scope of work includes: 1) A review and summary of the overall results of the in-line inspections that occurred from 2016-2018 at the VMT; 2) A review of the reports, processes, procedures used by Alyeska or their contractors to validate and analyze the inspection data; 3) Identification of any improvements that could be made to those reports, processes, and procedures such that the risk of oil spills are minimized; and 4) Identification of where Alyeska or their contractors used currently known best practices in regards to those reports, processes, and procedures.

2. Why is this item important to PWSRCAC: From 2016 through 2018 Alyeskaundertook substantial projects to internally inspect the majority of large diametercrude oil piping at the VMT. Those inspections involved the use of a few types of in-line or internal inspection (ILI) tools that assessed the remaining wall thickness andgeometry of the piping segments. The piping segments included the majority of on-land crude oil piping and essentially all of the large-diameter crude piping that extendsover the water on Berths 4 and 5. Significant changes were made to the piping to allowthe inspection tools to be inserted and retrieved. Overall, the preliminary results ofthose inspections found that no repairs were needed to any of the piping sectionsevaluated; in other words, the piping looks to be in good condition after 40 years ofservice. To date, Alyeska has provided the Council with regular updates regarding theplanning, execution, and results of these projects, but the Council has not reviewedany of the reports, processes, and/or procedures used to document and perform thiswork.

Findings and conclusions from this project, as well as any warranted recommendations, are intended to be shared with Alyeska in order to provide input and advice regarding the current and future maintenance of crude oil piping at the VMT.

3. Previous actions taken by the Board on this item: None, this is a new project.

4. Summary of policy, issues, support or opposition: The impetus for thisproject’s scope of work came from the findings associated with a pipeline rupture thatoccurred along the California coast in May 2015, resulting in a spill of about 3,000

Approval of Crude Oil Piping Inspections Review Contract Delegation 3-7

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barrels of crude oil. In their May 2016 Failure Investigation Report, the Pipeline Hazardous Materials Safety Administration (PHMSA) found three separate contributory causes of this spill to water: 1) Ineffective protection against external corrosion of the pipeline; 2) Failure to detect and mitigate external corrosion; and 3) Lack of timely detection and response to the rupture. The details behind the second contributory cause were particularly interesting and pertain to the importance and utility of this project. The section of pipe that ruptured had recently been internally inspected with a smart PIG, but the anomaly that led to the spill was not identified for further investigation or repair for a variety of reasons including:

• The pipeline operator did not perform suitable analysis of the field measurements of excavated corrosion anomalies that occurred after internal, in-line inspections;

• The data reported by the ILI vendor were inconsistent when compared to the results of field-measured corrosion anomalies;

• As-found field measurements of corrosion anomalies were inconsistent with the as-called vendor-provided ILI data and analytical reports;

• The pipeline operator failed to follow written procedures directing the integrity management program group to perform appropriate statistical analysis after the anomaly dig reports were received from the field, and discuss any inconsistencies with the ILI vendor.

In consideration of those and other reasons detailed by PHMSA, this TOEM Committee project seeks to advise Alyeska or ensure that Alyeska has already taken the steps to avoid similar mistakes that led to the May 2015 oil spill in California. That 2015 oil spill highlights that even when an in-line inspection is conducted a spill can still occur from a recently inspected portion of piping if the inspection data is not properly validated and analyzed. 5. Committee Recommendation: The TOEM Committee gave this project a ranking of three, out of the four projects it developed for FY 2020. 6. Relationship to LRP and Budget: Project 5591/Crude Oil Piping Inspections Review is in the approved FY2020-FY2024 annual work plan. The proposed FY2020 budget for project 5591 is $60,000. Please refer to the approved FY2020 budget for the most up-to-date amount. 7. Action Requested of the Board of Directors: Delegate authority to the Executive Committee to approve a contract not to exceed $60,000 for Project 5591/Crude Oil Piping Inspections Review project, as outlined in the FY2020 budget. 8. Alternatives: None recommended 9. Attachments: None.

REVISED BRIEFING PWSRCAC Director Appointments 4-1

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Briefing for PWSRCAC Board of Directors – May 2019 ACTION ITEM

Sponsor: Board of Directors Project number and name or topic: Board of Directors 2019 Appointments

1. Description of agenda item: Several Directors’ terms expire in May 2019. Thisbriefing sheet outlines the nominations received from PWSRCAC member organizations.

Member Organization Director with Term expiring in 2019

Director Nominated by Member Organization

City of Homer Robert Archibald Robert Archibald

City of Kodiak Wayne Donaldson Wayne Donaldson

City of Seldovia Alison Rein Kirk Zinck

City of Seward Orson Smith Rob Chadwell

City of Valdez Amanda Bauer Amanda Bauer

Kenai Peninsula Borough Mako Haggerty Mako Haggerty

Kodiak Village Mayors’ Association

Melissa Berns Conrad Peterson

Prince William Sound Aquaculture Corporation

Thane Miller Thane Miller

Tatitlek Corporation & Tatitlek IRA Council

Roy Totemoff Roy Totemoff

2. Why is this item important to RCAC: Two-year terms and regular confirmationsof individuals on the Board of Directors are mandated by PWSRCAC by-laws.

3. Action Requested of the Board of Directors: Confirm the two-year terms of theselected representatives for each of the member entities listed above.

Presentation on Alaska Regional C-Plan Update 4-2

600.105.190401.4-2AreaPlans


INFORMATION ITEM Sponsor: Linda Swiss

Project number and name or topic: 600 Oil Spill Response Planning Program

1. Description of agenda item: This informational item is intended to brief theBoard on area planning changes in the Alaska.

In September 2018, the Alaska Department of Environmental Conservation (ADEC) released the Alaska Regional Contingency Plan and four Area Contingency Plans. These plans replaced the former Federal/State Preparedness Plan for Response to Oil and Hazardous Substance Discharges/Releases (“Unified Plan”) and the 10 subarea contingency plans in Alaska. The four new Area Contingency Plans for (1) Prince William Sound, (2) Southeast, (3) Arctic and Western Alaska, and (4) Inland, combine several of the previous subarea plans and include information contained in those subarea plans. The content in these government plans has been repackaged into the new plan structure. Operational and planning areas for individual operations may extend into more than one Area Plan. More information about this change, including a map of the new Areas and the newly adopted regional and area contingency plans, is available on ADEC’s website at: Oil and Hazardous Substance Response Plans.

2. Why is this item important to PWSRCAC: Under the Oil Pollution Act of 1990(OPA 90), PWSRCAC is authorized to participate in the development of plans andpolicy guidelines used in oil spill response. Being involved in regional and areaplanning enables PWSRCAC to provide input and stay current on ongoing efforts.

3. Previous actions taken by the Board on this item: None.

4. Relationship to LRP and Budget: This is not a budgeted project.

5. Action Requested of the Board of Directors: None, item is for informationonly.


Settlement Agreement and VMT Weather Buoy Deployment Update 4-3

653.104.190401.4-3BuoyUpdate


INFORMATION ITEM

Sponsor: Alan Sorum, Linda Swiss Project number and name or topic: 651 VMT C-Plan Settlement

Agreement and 6531 VMT Weather Buoy Deployment Update

1. Description of agenda item: This item will update the PWSRCAC Board on theadministrative appeal/request for adjudicatory hearing on the contingency plancovering the Valdez Marine Terminal (VMT) and subsequent installation of weather andcurrent measuring buoys at the VMT and Valdez Container Terminal (VCT).Deployment of these weather buoys is expected in the spring 2019, and data fromthem will be available online once the buoys are in place and operating.

In 2018, a settlement was reached on the 2017 administrative appeal over protections for the Valdez Duck Flats and Solomon Gulch Hatchery. As background, the City of Valdez, Prince William Sound Aquaculture Corporation, Valdez Fisheries Development Association, and PWSRCAC (as “Requesters”) filed a request for an adjudicatory hearing on ADEC’s October 23, 2017 decision that allowed changes to a decision matrix used by Alyeska Pipeline Service Company (APSC) to protect the Valdez Duck Flats and the Solomon Gulch Hatchery. The Requesters were concerned that changes to the decision matrix would not sufficiently protect these environmentally sensitive areas. This administrative appeal, also referred to as a request for adjudicatory hearing, was settled through mediation in December 2018. The settlement resulted in the parties agreeing to a collaborative process with the goal of reaching consensus on how to ensure adequate protection of the Duck Flats and hatchery. This collaborative process will be facilitated by a facilitator mutually agreed upon by APSC and Requesters.

In addition to the collaborative process, the settlement includes transparent sharing of technical and scientific information. Specifically, Requesters will have access to wind speed and direction, and current speed and direction through the weather buoys mentioned above.

PWSRCAC was able to obtain two buoys from Fairweather Scientific this year. Since PWSRCAC is a 501c(3) nonprofit organization, Fairweather was able to donate the buoys and take advantage of the donation as a tax write-off. The City of Valdez, through a grant to PWSRCAC, is helping to cover the deployment and operating costs for the buoys.

Staff will update the Board on the settlement and buoy progress at the PWSRCAC Board meeting.

2. Why is this item important to PWSRCAC: Congress mandated formation of thePrince William Sound Regional Citizens’ Advisory Council (the “Council”) in the OilPollution Act of 1990 (OPA 90). OPA 90 requires the Council to study wind and watercurrents and other environmental factors in the vicinity of the VMT which may affectthe ability to prevent, respond to, contain, and clean up an oil spill. Developing a


653.104.190401.4-3BuoyUpdate

better understanding of the metocean or sea current and weather conditions experienced at the VMT are vital to any effort made to plan for or respond to an oil spill coming from that facility and is mandated by OPA 90. The settlement of the administrative appeal through mediation will allow PWSRCAC access to weather information not currently available. Once the buoys are operational, this information will provide a better understanding of currents and winds in the Port of Valdez. 3. Previous actions taken by the Board on this item: Meeting Date Action XCOM 11/10/17 Authorized the Executive Director to file a request for Adjudicatory

hearing regarding the ADEC’s October 23, 2017 approval of Alyeska’s Valdez Marine Terminal Contingency Plan, ADEC Plan #14-CP-4057; amendment 2017-1 pertaining to the Solomon Gulch Hatchery and Valdez Duck Flats Sensitive Area Protection Mobilization Decision Matrix.

Board 9/20/18 Delegated authority to Executive Director Donna Schantz, President Amanda Bauer, and Vice-President Thane Miller to act on behalf of the full Board during mediation of the adjudicatory hearing on the Valdez Duck Flats and Solomon Gulch Hatchery protections in the VMT C-plan set to take place December 12-13, 2018 in Anchorage, Alaska.

Board 1/24/19 Approved capital expenditure of up to $35,000 for parts, assembly, and deployment costs to refurbish the existing weather buoy or a buoy purchased from Fairweather Scientific; and approval of operating budgets for FY2019, FY2020, and FY2021 in the amounts of $14,000, $21,835, and $21,835, respectively for telemetry, repair and maintenance, depreciation and monitoring/data collection services.

XCOM 2/22/19 Accepted a grant from the City of Valdez of $40,000 to be used to deploy and maintain a second Port Valdez metocean buoy for the term of the settlement agreement, and to approve a modification to the FY2019 budget in an amount of $40,000 to project 6531 VMT/Port Valdez Weather Buoy.

4. Summary of policy, issues, support or opposition: PWSRCAC believes the commitment in the VMT C-Plan requiring the “immediate and rapid deployment of protective oil spill boom” for Solomon Gulch Hatchery and Duck Flats during an oil spill at the terminal is removed by VMT Amendment 2017-1. Removal of this commitment would put commercial, sport, and subsistence use fishing resources, and a highly productive biological area that provides habitat for a variety of waterfowl, small mammals and marine mammals, at unnecessary risk of oil reaching these locations and causing both short and long-term damage if there was a spill at the terminal. Additionally, in 2012, Maria Kartezhnikova, Orson Smith and Peter Olsson presented a report to the Council titled “Wave-Induced Delays in Cargo Transfer at Valdez Marine Terminal.” The study noted that wind on the southern side of Port Valdez is remarkably different than that seen at the Valdez town site or at the Valdez airport, and little information is publicly available about the wind and wave climate experienced on the southern side of Port Valdez. It is noted that wind is a significant factor in the formation of ocean surface currents. Surface current and wind predominately determine the direction an oil spill slick will


653.104.190401.4-3BuoyUpdate

travel. Oil spill prevention and response planning is predicated on the anticipated movement of spilled oil. The Council passed a resolution in 2016 seeking the installation of a shore side weather station at the VMT. Deployment of the buoys will provide the weather information addressed in the resolution. 5. Committee Recommendation: None. This agenda item is informational only. The POVTS and OSPR Committees have been briefed on the settlement, and weather buoy project. 6. Action Requested of the Board of Directors: None. Agenda item is informational only. 7. Alternatives: N/A 8. Attachments: Settlement Agreement between the City of Valdez, Prince William Sound Aquaculture Corporation, Valdez Fisheries Development Association, and PWSRCAC (as “Requesters”) and the Alaska Department of Environmental Conservation and APSC, dated January 16, 2019 (signed February 7, 2019).

4-03 Attachment

Attachment B

Marine Services Transition First Year Review 4-4

752.104.190401.4-4MSTYearOne


INFORMATION ITEM

Sponsor: Roy Robertson Project number and name or topic: Marine Services Transition Update

1. Description of agenda item: Staff will brief the Board on events of interestrelated to Alyeska’s Ship Escort/Response Vessel System transition from CrowleyMarine Service to Edison Chouest Offshore. Topics will include a summary of thetransition timeline, general impression of the training and exercises, and significantevents. This presentation will be the final review of the Alyeska Marine ServicesTransition.

2. Why is this item important to PWSRCAC: The Alyeska Marine ServicesTransition was completed on July 1, 2018 with conditions to be met no later thanDecember 31, 2018. It is important for the Council to understand and recognize theimprovements to the oil spill prevention and response system for Prince William Soundthat came with this transition, as well as elements of the system that still needrefinement.

3. Previous actions taken by the Board on this item:Meeting Date Action XCOM 2/10/17 Authorized the Executive Director to enter into a sole source contract

with Nuka Research and Planning Group, LLC to assist with the Marine Services Transition in an amount not to exceed $50,000.

XCOM 2/10/17 Authorized the Executive Director to enter into a sole source contract with Robert Allan Ltd. to assist with the Marine Services Transition in an amount not to exceed $50,000.

XCOM 4/6/17 Approved out-of-state travel for Patience Andersen Faulkner and Jim Herbert to travel to New Orleans, LA for the purpose of touring Edison Chouest Offshores assets associated with the marine services transition, with total travel to be in an approximate amount of $2,305 per person.

XCOM 4/25/17 Approved out-of-state travel for Dorothy Moore and Jane Eisemann to New Orleans, LA June 13-16, 2017 for the purpose of touring Edison Chouest Offshore assets associated with the marine services transition, with total travel to in in an approximate amount of $2,305 per person.

Board 9/14/17 Accepted the draft report titled “Recommendations for Initial and On-going Evaluation of New Prevention and Response System Readiness in PWS” by Little River Marine Consultants and Nuka Research & Planning, LLC.

XCOM 10/26/17 Approved a change order to contract 8020.17.02 with Nuka Research and Planning Group, LLC, which will add an additional $30,000 to the contract with the Council for a total of $80,000.

Board 1/18/18 Delegated authority to the Executive Director to increase individual contract funding in an aggregate total of $26,054, as needed, with Little River Marine Consultants, Robert Allen Ltd, and Nuka Research & planning Group, for Project 8020 Marine Services Transition.

Board 1/18/18 Approved Resolution 18-01 (and background position paper) supporting safe tanker transit through Prince William Sound.

4. Summary of policy, issues, support or opposition: See attached one pageupdate dated March 25, 2019, and Resolution 18-01 with background position paper.

Marine Services Transition First Year Review 4-4

752.104.190401.4-4MSTYearOne

5. Committee Recommendation: None. Item is informational only. OSPR has been involved in reviewing drill monitoring reports on exercises and other events related to the state of readiness of the Alyeska oil spill response system. 6. Relationship to LRP and Budget: None. Project is complete. 7. Action Requested of the Board of Directors: None, item is for information only. 8. Attachments: a) PWSRCAC one page update on Marine Services Transition dated March 25,

2019. b) PWSRCAC Resolution 18-01 Supporting Safe Tanker Transit Through Prince

William Sound, with associated position paper.

4-4 Attachment A

Update on Marine Services Transition in Prince William Sound, Alaska Prince William Sound Regional Citizens' Advisory Council

On July 1, 2018, Alyeska’s marine services contractor transitioned from Crowley Maritime Corporation to Edison Chouest Offshore (ECO). This transition means that all of the escort tugs and much of the spill prevention and response equipment and personnel associated with this equipment in Prince William Sound are brand new, or new to the Sound. The July 1 approval came with conditions, which required specific exercises and training for the new equipment and personnel. Alyeska was given until December 31, 2018 to complete these exercises, however they were completed earlier. Overall, there were over 80 official exercises associated with the transition. All vessels met state and federal standards. The Council believes safely incorporating realistic challenges into drills and exercises increases safety during a real response. The Council has some remaining concerns about the ability to safely rescue a disabled tanker in the upper limits of the sea states and winds that the oil tanker are allowed to operate in. Laden oil tankers are not allowed to transit out of Prince William Sound in conditions at or over 15 foot seas or 45 knot winds. The Alaska Department of Environmental Conservation (Department) required each of the five escort tugs, the four general purpose tugs, and the Ross Chouest utility tug to test the tugs’ spill prevention capabilities. Each of the five escort tugs stopped a laden tanker traveling at 10 knots (over 11 miles per hour) and at 6 knots (almost 7 miles per hour). All tugs demonstrated their abilities to stop and tow a stricken tanker. The tugs also were required to test the capabilities of the oil spill response barges. In addition, the Department specified that some of these exercises had to occur in winds of at least 20 knots (23 miles per hour) and in darkness. There were a number of findings and issues early in the transition that needed to be worked out, which is to be expected with a changeover of this magnitude in such a short timeframe. For instance, the response barges required some modifications to the systems that deploy and retrieve the oil spill boom. On June 29, 2018, just days before the transition came into effect, there was an incident where the ECO escort tug Challenger ran aground while assisting one of the new response barges with anchoring up. The tug stopped moving when it hit bottom, and the barge kept swinging around towards the tug crushing a boom skiff that was tied alongside. No one was injured during this incident. There have also been some instances of the escort tugs having hard contact with tankers during the dock assist process, in some cases causing dents in the tanker resulting in required inspections and repairs. Modifications were made to the escort tugs to prevent future damage to tankers from hard contact, and changes were made to the docking procedures to help prevent these types of incidents going forward. The transition has realized many state-of-the art improvements in oil spill prevention and response capabilities for Prince William Sound. The new escort tugs are extremely powerful, and the new oil spill response barges are purpose built for service in the Sound. The ECO crews are professional and eager to learn the new systems and environment, and performed their duties well. Overall the Council is pleased that ECO has performed well over their first winter of operation in Prince William Sound. The contract with ECO is for a ten-year term starting July 1, 2018. As has been the case over the past 30 years since the Exxon Valdez oil spill, it takes constant vigilance and coordinated effort by industry, regulators and citizens monitoring activities at the VMT and tankers traveling to and from the VMT to help prevent another major devastating oil spill in Prince William Sound. The PWSRCAC is very encouraged so far by the level of professionalism, training and commitment by ECO to help in the public's interest to protect people, fish and wildlife and their habitats, the Alaskan economy, and the environment of PWS, Alaska.

of 2 802.106.180118.EscortPosition

RESOLUTION 18-01 Supporting Safe Tanker Transit Through Prince William Sound

WHEREAS, the mission of the Prince William Sound Regional Citizens’ Advisory Council (PWSRCAC) is: “Citizens promoting the environmentally safe operation of the Alyeska terminal and associated tankers”;

WHEREAS, after several decades of successful tanker escort operations, Alyeska Pipeline Service Company Ship Escort/Response Vessel System (APSC/SERVS) is changing the Marine Service Contract, including crude oil tanker escort vessel services, from Crowley Maritime Corporation (Crowley) to Edison Chouest Offshore (ECO), effective July 1, 2018, a change that requires both federal and state approval before it can occur;

WHEREAS, the oil tanker escort system is an essential spill prevention measure that is vital to reducing the risk of another catastrophic oil spill capable of causing great harm to people and their livelihoods, to fish and wildlife, and to the environment; therefore, it is imperative that state and federal regulatory review and approval of any marine service contract transition be thorough and effective;

WHEREAS, PWSRCAC believes it is unsafe to require crews to respond to a vessel emergency in Prince William Sound (PWS) during adverse weather with inadequate or no training or experience in these conditions, and that new crews must receive training and experience in the full range of operating conditions in which they are expected to perform;

WHEREAS, it is reasonable, prudent, and safe to limit laden tanker transits through PWS and into the Gulf of Alaska to the same range of weather conditions in which escort vessels are certified and crews trained; and

NOW, THEREFORE BE IT RESOLVED that oil tankers and escort vessels should not be permitted to transit through PWS and into the Gulf of Alaska in weather conditions which APSC/SERVS and the PWS Tanker Owners/Operators (PWS Shippers) have determined to be unsafe for training. Limits of safe operation for vessels and crews should be clearly delineated. Transit in conditions exceeding those limits should not be allowed. If it is unsafe to train personnel, it is unsafe to transport oil; and

BE IT FURTHER RESOLVED, that crew safety is paramount. Escort vessel crews deserve and must receive training and experience escorting tankers and practicing disabled tanker towing saves throughout PWS over the full range of operating conditions in which they are expected to perform escort and disabled tanker towing services. Controlled training opportunities, including in adverse weather, can and should be stopped at any time that the risk to crews and/or vessels becomes unacceptably high.

The PWSRCAC Board of Directors hereby approves the detailed position paper entitled, “Prince William Sound Regional Citizens’ Advisory Council Position – Safe Crude Oil Tanker Operation in Prince William Sound,” dated January 18, 2018, which contains further information and history on this topic, a copy of which is attached and incorporated herein.

4-4 Attachment B

of 2 802.106.180118.EscortPosition

PASSED AND APPROVED by PWSRCAC Board of Directors this 18th day of January, 2018*.

Amanda Bauer, President of PWSRCAC and Executive Committee Member, Representative from the City of Valdez

Bob Shavelson, Secretary of PWSRCAC and Executive Committee Member, Representative from the Oil Spill Region Environmental Coalition

Robert Archibald, Executive Committee Member-at-Large, Representative from the City of Homer

Melissa Berns, Executive Committee Member-at-Large, PWSRCAC Representative from the Kodiak Village Mayors Assn.

Roy Totemoff, PWSRCAC Representative from Tatitlek Corporation and Tatitlek IRA Council

Alisha Chartier, Representative from the City of Seldovia

Dorothy Moore, Representative from the City of Valdez

Robert Beedle, Representative from the City of Cordova

Mako Haggerty, Representative from the Kenai Peninsula Borough

*Copies of this resolution will be sent to the Governor of Alaska, Alaska Congressmen and Senators, Alaska

State Legislature Representatives for the PWS Region and affected coastal communities, ADEC Commissioner,USCG Captain of the Port Valdez, USCG District 17 and Headquarters in Washington, D.C., mayors and triballeaders of all affected coastal communities, all Council member entities, PWS Shippers, APSC/SERVS, Crowley,and ECO.

Thane Miller, Vice President of PWSRCAC and Executive Committee Member, Representative from the Prince William Sound Aquaculture Corporation

Wayne Donaldson, Treasurer of PWSRCAC and Executive Committee Member, Representative from the City of Kodiak

Patience Andersen Faulkner, Executive Committee Member-at-Large, Representative from Cordova District Fishermen United

Al Burch, PWSRCAC Representative from the Kodiak Island Borough

Michael Bender, PWSRCAC Representative from the City of Whittier

Luke Hasenbank, PWSRCAC Representative from the Representative from the Alaska State Chamber of Commerce

Orson Smith, Representative from the City of Seward

Michael Vigil, PWSRCAC Representation from Chenega Corporation and Chenega IRA Council

Melvin Malchoff, Representative from the Port Graham Corporation

Attachment B

of6 802.107.180118.EscortPosition

Prince William Sound Regional Citizens' Advisory Council’s Position on Safe Crude Oil Tanker and Escort Vessel Operation

in Prince William Sound

I. Introduction:

The Prince William Sound Regional Citizens’ Advisory Council (PWSRCAC) was formed after the 1989 Exxon Valdez oil spill to provide a voice for citizens affected by decisions related to the Alyeska Pipeline Service Company (APSC) terminal in Valdez and the oil tankers transiting through Prince William Sound (PWS). PWSRCAC is an independent non-profit corporation guided by its mission: citizens promoting environmentally safe operation of the Alyeska terminal and associated tankers. The existence of a citizens advisory council for PWS is mandated by the federal Oil Pollution Act of 1990 and PWSRCAC’s funding and independence from industry are guaranteed in the contract between PWSRCAC and APSC.

APSC’s Ship Escort/Response Vessel System (SERVS) is changing their marine services contract that includes crude oil tanker escort vessel services from Crowley Maritime Corporation (Crowley) to Edison Chouest Offshore (ECO), effective July 1, 2018. This change requires federal and state approval before it occurs.

PWSRCAC is committed to working with APSC and regulators to ensure that the level of prevention and response services are not weakened as a result of this transition. We all want the same thing – to prevent oil spills, and have the best response system possible should prevention measures fail.

II. Position Overview:

Laden oil tankers and escort vessels should not be permitted to transit through PWS and into the Gulf of Alaska in weather conditions which APSC/SERVS and the PWS Tanker Owners/Operators (PWS Shippers) have determined to be unsafe. If it is unsafe to train personnel in these conditions, it is unsafe to transport oil. Thorough evaluation of the new system should be done and approved by all participants before it is used as an escort for any actual oil shipments.

III. Background:

After the 1989 Exxon Valdez oil spill, PWS Shippers were required to meet new state and federal regulations for escort and emergency towing services. Hinchinbrook Entrance Closure Conditions (Closure Conditions) were reduced to 45 knots or 15-foot seas as an oil spill prevention measure.1 In 1998, ADEC required additional modeling, as well as escort and disabled tanker towing exercises to improve their Hinchinbrook Entrance Best Available Technology (BAT) Assessment, verifying Crowley’s ability to

1 1992-1996, the PWS Disabled Tanker Towing Study and Prince William Sound Risk Assessment.

Attachment B


adequately control, make up to, and tow a disabled tanker up to Closure Conditions and to ensure safe travel through the Valdez Narrows.2

Crowley’s fleet was improved to include new Enhanced Tractor Tugs (ETTs) and Prevention and Response Tugs (PRTs) in 1999-2000, and exercises were completed with these tugs in sea states up to 15-16 feet and 40 mph (35 knot) winds. ADEC and USCG permit the PWS Shippers to transit through Hinchinbrook Entrance and into the Gulf of Alaska with laden tankers in weather conditions up to 45-knot winds or 15-foot seas3 based on modeling and escort/emergency towing exercises completed by Crowley’s escort vessels and crew.

Crowley has provided marine services under contract to APSC/SERVS for years, and Crowley’s escort vessels, equipment, and crew performance have been evaluated by computer simulation modeling analyses, sea trials, and escort and towing demonstration exercises, including demonstrating the capability to tow a disabled tanker through Hinchinbrook Entrance in near closure conditions.

United States Coast Guard (USCG) regulations4 require a tanker master to operate a crude oil tanker within the performance capabilities of its escort vessels, taking into account sea and weather conditions. Additionally, the Alaska Department of Environmental Conservation (ADEC) regulations require escort vessels to meet BAT requirements for the operation of a tank vessel under escort and to meet escort vessel performance and training standards.5

New escort vessels (to replace Crowley vessels) are being built in 2017 and 2018. Sea trials, witnessed by USCG and the American Bureau of Shipping (ABS), will be completed in the Gulf of Mexico before the equipment travels to Alaska in early 2018. The new vessels and personnel will arrive in PWS for training and transition between February and July 2018. Computational Fluid Dynamic (CFD) computer modeling, as well as escort and disabled tanker towing exercises will need to be completed over a range of weather conditions before the new vessels and crew can provide the public with confidence in the new contractor’s equipment, training, and knowledge of PWS weather, prevalent sea state conditions, and location of land and submerged reefs and how to properly deal with each.

Properly conducted computer simulation modeling6 provides mathematical and theoretical predictions of an escort vessel’s ability to escort or control a disabled laden tanker; however, it does not adequately verify a human’s ability to maximize equipment performance or incorporate human error or limitations known to be significant factors in adverse weather and emergency situations. Escort and emergency towing exercises are needed to verify human performance. No tests have been completed yet because the tugs are not in Alaska at this time.

2 PWS Tanker Oil Spill Discharge Prevention and Contingency Plan (Tanker C-Plan) decision, and Settlement Agreement between ADEC, Cordova District Fisherman United, and United Fisherman of Alaska; and Alaska Department of Environmental Conservation, 1998 PWS Tanker Oil Spill Prevention and Contingency Plan decision and Best Technology Decision by the Deciding Officer for Condition 2a, April 28, 1998. 3 This limit is documented in the PWS Tanker C-Plan and PWS Vessel Escort Response Plan as an oil spill prevention measure.4 33 CFR § 168.10(b) 5 18 AAC § 75.425(e)(4)(A)(iii), 18 AAC § 75.020 and 18 AAC § 75.027. 6 Model predictive confidence increases if coupled with actual sea trial and towing exercise performance data to verify equipment performance and to examine human performance in actual operating conditions.

Attachment B


As of January 18, 2018, PWSRCAC has requested from APSC and ADEC, but not yet received, a full set of computer simulation modeling studies to support the new contractor’s claimed ability to provide tanker escort and towing service through PWS over the range of weather conditions in which oil will be shipped. Furthermore, ADEC and USCG have not yet verified the contractor’s new escort vessel equipment or crew’s ability to escort a tanker or make a disabled laden tanker save in PWS.

APSC/SERVS has committed to training new crews to “demonstrate tanker escorts in a variety of weather and sea conditions” in PWS before July 1, 2018, although APSC/SERVS Marine Service Transition Fact Sheet announced escort vessel towing exercises in adverse weather conditions pose “unacceptable risk to the people who work on TAPS,” and that “we will not conduct testing in near closure conditions.”7

PWSRCAC submitted comments to ADEC on September 18, 2017, stating “PWSRCAC’s position is that it is environmentally unsafe to move oil in conditions in which it is unsafe for SERVS to exercise a tanker save”. PWSRCAC submitted recommendations to ADEC and USCG on September 18, 2017, for work that should be completed before the new vessels are approved for use.

The National Weather Service announces “Gale Warnings” at weather conditions equating to the currently approved Closure Conditions (measured at the Seal Rocks Buoy located in a protected area), at the same time actual conditions in the adjacent Hinchinbrook Entrance and Gulf of Alaska have been documented at 57 knots or 20-foot seas.8 If historical weather data provided in the PWS Tanker C-Plan is examined, it shows Closure Conditions could be reduced, with a very slight impact (a few percent per year) to the actual operating window for laden tankers.

The public is averse to any risk of another crude oil tanker spill in PWS because of the well-documented impacts of the Exxon Valdez oil spill, and because the public bears all the adverse consequences of increased risk taking. Oil spilled in adverse weather cannot be cleaned up with current oil spill response technology.9

Accordingly, the PWSRCAC has adopted the following position regarding safe tanker operations in PWS, with special emphasis on the oil tanker escort vessel system.

IV. Position:

1. Oil tankers and escort vessels should not be permitted to transit through PWS andinto the Gulf of Alaska in weather conditions which APSC/SERVS and the PWSShippers have determined to be unsafe for training. Limits of safe operation forvessels and crews should be delineated. Transit in conditions exceeding those

7 APSC/SERVS Marine Services Transition, Frequently Asked Questions, 2017, http://www.alyeska-pipe.com/assets/uploads/pagestructure/ TAPS_SERVS_Overview/editor_uploads/Training%20FAQ.pdf. 8 Robert Allan Ltd, 2016, Naval Architect and Marine Engineer.9 The PWS Shipper’s oil spill plan concludes mechanical response is limited by winds that exceed 30 knots, and sea more than 10 foot seas; dispersant application is limited by winds of more than 27 knots, and in situ burning is limited by winds more than 20 knots. PWSRCAC’s oil spill response gap studies conclude response is substantially impaired at even lower wind and wave height threshold (above 20 knots or 3 foot seas).

Attachment B


limits should not be allowed. If it is unsafe to train personnel, it is unsafe to transport oil.

2. Crew Safety is paramount. Escort vessel crews deserve and must receive training and experience escorting tankers and practicing disabled tanker towing exercises throughout PWS over the full range of operating conditions in which they will be expected to perform escort and disabled tanker towing services. Controlled training opportunities, including in adverse weather, can be stopped at any time that the risk to crews and/or vessels becomes unacceptably high.10

3. Closure Conditions throughout PWS should be set to:

a. Increase crew safety;

b. Reduce the risk of accident and/or oil spill;

c. Match industry’s training limits;

d. Meet state and federal regulation as required by 33 CFR 168;

e. Improve escort vessel save capability; and

f. Provide escort vessel operators time to train crews and obtain experience operating in PWS, through Hinchinbrook Entrance, and into the Gulf of Alaska over a narrow range of less adverse weather conditions.

4. In order to fulfil the duty of the public trust, Federal and state approval of PWS

escort vessel operations should be very thorough and comprehensive to verify whether the new vessels meet state and federal laws and regulations, including the state’s BAT requirements and the federal escort vessel requirements of 33 CFR 168 and be effective in protecting people and the environment. Approval should include and not be limited to a detailed verification of the escort vessel operator’s capability to escort laden tankers and tow disabled tankers in the full range of weather conditions in which PWS Shippers plan to operate, and assure full compliance with all applicable laws and regulations. Federal and state review and approval should ensure there is no gap in the PWS tanker escort vessel system (a critical oil spill prevention measure to reduce the risk of another catastrophic oil spill) during the PWS escort vessel operator transition.

a. PWSRCAC seeks, and should have the opportunity in carrying out its advisory role, to fully participate in the federal and state review and approval process, including but not limited to having: access to computer simulation modeling; the ability to witness sea trials (in the Gulf of Mexico where the vessels are built); the ability to witness escort and disabled tanker towing exercises in PWS; and to participate in the BAT review.

10 The PWSRCAC Board of Directors passed a resolution including position statements 1. and 2. on January 18, 2018.

Attachment B


b. Peer-reviewed technical and scientific computer simulation modeling studiesshould be completed to verify the mathematical and theoretical possibilitythat each class of the operator’s new escort and towing vessels are capable ofproviding their intended service though PWS, Hinchinbrook, and into the Gulfof Alaska over the full range of laden tanker sizes and weather conditionsapproved for transit.

c. Actual escort and disabled tanker towing validation in PWS should becompleted by the new escort vessel operator’s crew, using its new escortvessels, witnessed by ADEC, USCG, and PWSRCAC personnel. The operatormust, at a minimum, demonstrate that each escort or towing service vessel istested in PWS to verify it is capable of providing escort and emergency towingfor the full range of laden tanker sizes and over the full range of weatherconditions approved for tanker transit.

d. Agreement should be reached by ADEC and USCG, with input from industry,PWSRCAC, the public, and other experts on: the number and type of escortand disabled tanker towing exercises needed, and the procedures, datacollection, and data measurement requirements to be used in such exercises.Agreement should be reached before the exercises begin, and effectivelycommunicated to the public.

e. All exercises are to be conducted with prudent consideration of safety factorsand with concurrence by both ship and tug masters:

i. Include normal making-up procedures using the standard 30 I 30second recognition/response delay.

ii. Hard right rudder at 10 knots with rescue performed by an ASD 4517tug.

iii. Rudder locked at 15 degrees right with rescue performed by an ASD4517 tug.

iv. Rudder locked at 15 degrees left with rescue performed by an ASD4517 tug. This approximates the turn now made inside HinchinbrookEntrance.

v. Stopping the ship from 10 knots. To be performed by each type of tugwith rudder angles of hard over, 15 degrees and amidships.

vi. Tow from the stern with rudder hard over right and left.

vii. Tow from the stern with rudder at 15 degrees right and left.

viii. Attach to a tanker’s bow and tow on a designated course with eachtype of tug, towing with various rudder angles on the tanker.

f. Best practices should be implemented in ensure crew safety.

Attachment B


g. If equipment is delayed arriving in PWS, or if APSC/SERVS’s and thecontractor’s plans to conduct exercises do not include the full range ofweather currently approved for tanker transit, state and federal approvalshould limit PWS laden tanker transit to only the tanker sizes and weatherconditions tested. Subsequent plan amendments could be submitted toexpand the weather window when field demonstrations and towing exerciseshave been completed.

h. State and federal approval should specify routine (monthly, quarterly, orannual) escort and disabled tanker exercises needed and required tocontinuously improve and verify vessel and crew capabilities.

5. Any requirements placed on state approval of the marine service transition (e.g.,Conditions of Approval) should avoid unlawful phasing.11 CFD computer simulationmodeling, sea trial work in the Gulf of Mexico, and field demonstrations and towingexercises on all escort vessels are “reasonably obtainable information” and shouldbe completed before state approval. Conditions of Approval may be required foragencies to specify routine (monthly, quarterly, or annual) escort or disabled tankertowing exercises required thereafter.

V. Conclusion:

Much has been learned over the past 28 years by the escort towing company and its crews, tanker owners and crews, government regulators, industry, and members of this citizens' advisory council about how to keep people and the marine and terrestrial environments safe from the devastation of another major oil spill in PWS. It has taken thoughtful and vigorous commitment to the prevention of oil spills to keep Alaska safe since the Exxon Valdez oil spill.

The weather in PWS is frequently challenging. Technology is not infallible. Human beings responsible for decisions about piloting tankers and escort vessels and other key aspects of transporting oil through PWS are capable of making errors and lapses in judgment. Complacency must be overcome constantly. It is with acknowledgment of these realities that the PWSRCAC sets forth the guidance and recommendations in this paper in a good-faith effort to help ensure the Alaska public, waters, and environment are protected from any further major oil pollution incidents.

##

11 See Decision of Deciding Officer Johnson in the Adjudication of Prince William Sound Oil Tanker Contingency Plans Approved October 2, 1995 and Consolidated Matters. In 1998, Johnson decided Conditions of Approval must be limited to only situations where it is impractical or impossible for ADEC to obtain information prior to its approval, and that Conditions of Approval may not serve as a substitute for initial pre-approval analysis that should be conducted with reasonably obtainable information.

Attachment B

Annual Board Required Documentation Completion 4-5

100.104.190330.4-5BoardForms


INFORMATION ITEM

Sponsor: Administration Project number and name or topic: Annual Code of Conduct

Acknowledgement, Statement of Residency, and Conflict of Interest Disclosure

1. Description of agenda item: Each year Board members are asked toacknowledge PWSRCAC’s Code of Conduct, complete a Statement of Residency, andcomplete the Conflict of Interest and Transactions with Interested Parties form. Thisrequirement is stated in PWSRCAC’s policies or bylaws. The Conflict of Interest formis used to identify financial interests Board members or their close relatives may havein Alyeska Pipeline Service Company or any of Alyeska’s owner companies. TheTransactions with Interested Parties form is used to identify financial interests Boardmembers or their close relatives may have with vendors doing business with PWSRCACand is the basis for some of the information provided on the annual Form 990submitted to the Internal Revenue Service.

2. Why is this item important to PWSRCAC: Conducting business according tostandards set by the PWSRCAC Board enhances the Council’s overall credibility andeffectiveness as an organization. The Statement of Residency is a requirement statedin the bylaws. The Conflict of Interest and Disclosure forms help ensure Boardmembers do not have a financial stake in Alyeska and that business transactions ingeneral are conducted in an ethical and legal fashion.

3. Previous actions taken by the Board on this item:Meeting Date Action XCOM 2/1999 Directed legal counsel to draft language for a conflict of interest

bylaw change for the March meeting. Board 3/1995 Amended bylaws to include a conflict of interest statement. Board 2/1992 Approved policy 101, conflict of interest statement. Board 5/2011 Approved a consolidated conflict of interest form to be signed

annually by Board members. Board 9/2013 Briefed on content of review by council lawyer for information

including recommendation that requirement of form extend to all volunteers.

4. Summary of policy, issues, support or opposition: An explanatory memoprepared by Council attorney Joe Levesque summarizing conflict of interest issues isattached.

5. Action Requested of the Board of Directors: Formal Board action is notwarranted, but, after a short presentation, Board members are asked to take a fewminutes and individually complete the forms and give them to the Executive Assistant,Jennifer Fleming, before the Board meeting adjourns.

6. Attachments:A: Code of Conduct and Board Statement of ResidencyB: Conflict of Interest and Transactions with Related Parties DisclosuresC: Memo from Joe Levesque dated July 9, 2013, regarding Conflicts of Interest

Code of Conduct Adopted May 2011 Page 1 of 3

PWSRCAC Code of Conduct and

Board Statement of Residency

Introduction The strength of the Prince William Sound Regional Citizens’ Advisory Council (PWSRCAC) lies in its broad representation of the citizens who reside in the region affected by the Exxon Valdez oil spill of 1989. It provides a forum for melding their diverse views into an objective analysis of the issues related to the organization’s mission, which enables the organization to speak with a strong voice on behalf of those citizens.

Member entities, directors, committee volunteers and staff are all critical elements in this process. Their sincere commitment to PWSRCAC’s mission and established process are essential to maintaining credibility. The organization thrives on the enthusiasm of highly motivated individuals who critically assess developments and bring opinions and recommendations to the committees and the Board of Directors.

Persons who are appointed, volunteer or are hired to serve the organization are expected to conduct themselves as outlined herein.

Mission The organization’s mission, approved by its board of directors is Citizens promoting environmentally safe operation of the Alyeska terminal and associated tankers.

Definitions for terms used herein: Committee volunteer: A member of a PWSRCAC committee created by the board under Sec. 3.18.2.3 of the PWSRCAC bylaws who is not also a director.

Director: An individual appointed by a member entity to the PWSRCAC board of directors

Member entity: A Class I member of PWSRCAC as defined in Sec. 2.2.1 of the PWSRCAC bylaws.

Staff member: A person employed by the council who works for a wage or salary, but is not a professional services contractor.

Legal Compliance PWSRCAC’s board, staff and volunteers shall comply with all applicable laws and regulations.

Organizational Conduct Concerns regarding issues that affect the environmentally safe operation of the terminal or tankers will be promptly relayed to the board, staff or appropriate committee, along with the individual’s assessment and recommendation.

Generally, these concerns will be referred to the committee that advises the board on such matters. When required, emergency committee meetings and/or board meetings will be called to expedite action.

4-05 Attachment A


The board, staff and volunteers will objectively consider all such concerns relayed to them.

Members of the organization assume an obligation to the citizens of the region to include their fellow members in the deliberation process.

Individuals who wish to be active on their own regarding issues that come before the Council must in good faith first work to resolve such issues through the PWSRCAC process. This may include working with Alyeska, shipping companies, other oil transportation industry companies, and regulatory agencies.

Individuals who wish to then take independent action on such issues may do so, but only after advising the appropriate committee, if applicable, and addressing the Executive Committee. This will assist the organization in responding to questions concerning the individual’s effort.

Council concurrence in such efforts is not mandatory, and council approval of the action being taken by the individual should not be implied. The mere mention of an individual’s connection to PWSRCAC may imply council concurrence; therefore, personal points of view should not reference PWSRCAC unless the individual’s relationship to PWSRCAC is widely known. Statements acknowledging that the individual’s concern were expressed to the council, but that the council chose not to take a position on the issue, or took a different position, is another way of emphasizing that the views are personal only.

Inasmuch as unilateral actions can undermine council positions, individuals are encouraged to address their concerns through the PWSRCAC process.

Personal and Professional Conduct In their dealings as representatives of the organization, PWSRCAC’s board, staff and volunteers shall act professionally, with honesty, integrity, and openness.

They will: • Conduct themselves in a professional and civil manner at all times as a

representative of PWSRCAC;• Treat the board, staff and volunteers, and members of the public with respect at

all times, regardless of an individual’s opinion, ethnicity, race, organizationassociation, sexuality, age, disability, or religion;

• Demonstrate esteem and deference even in the face of disagreement ordifferences of opinion;

• Under no circumstance during PWSRCAC meetings, functions, or events engagein or threaten to engage in any verbal physical attack or on any other individual;

• Commit to communicate their ideas and points of view clearly and allow othersto do the same without interruption;

• Not use language (written or verbal) that is abusive, threatening, obscene, orslanderous, including profanities, insults, or other disparaging remarks orgestures;


• Not use derogatory language about an individual’s organizational association,ethnicity, race, sexuality, age, disability or religion;

• Take responsibility for their own actions, and will work to fulfill the roles andresponsibilities as specified in the PWSRCAC Bylaws;

• Seek to present information truthfully, and will not knowingly misrepresent,mischaracterize, or misquote information received from others;

• Truly listen to and hear other points of view;• Practice the art of being able to disagree without being disagreeable;• “Do their homework” to make the best possible effort to understand the issues

before the organization;

Conflict of Interest Disclosure Pursuant to Section 3.20(d) of the PWSRCAC bylaws each board representative shall declare in writing on a form provided by PWSRCAC all personal and member financial ties to Alyeska Pipeline Service Company or members of the Alyeska consortium excluding normal commercial purchases of petroleum products.

Transactions with Interested Parties Questionnaire Additionally, PWSRCAC’s board, staff and volunteers shall declare in writing on a form provided by PWSRCAC all transactions with other parties that have financial ties to PWSRCAC.

Acknowledgement Required for Board and Staff Members and Committee Volunteers

I (print name) have read the PWSRCAC Code of Ethics and understand the expectations outlined herein. I will strive in good faith to comply with them.

Signature Date

Statement of Residency Required for Board Members Only Pursuant to Section 2.4 of the PWSRCAC bylaws, each board representative shall be a resident of the State of Alaska. A resident is a person who is physically present in Alaska with the intent to remain indefinitely and make a home here and who has maintained a domicile in Alaska for the 12 consecutive months immediately preceding his or her appointment to the Board and is not claiming residency, or obtaining benefits under a claim of residency, in another state, territory or country.

By signing below, I affirm that I am an Alaska resident as defined herein.

Board Member Signature Date

Conflict of Interest and Transactions with Related Parties Disclosures Revised 3/28/2019 Page 1 of 5

PWSRCAC

CONFLICT OF INTEREST

and

TRANSACTIONS WITH RELATED PARTIES

DISCLOSURES

For the period May 2019 to June 2020

This document contains two forms required to be completed and signed by members of the board of directors of the Prince William Sound Regional Citizens' Advisory Council.

Part 1 is a conflict of interest disclosure and signature required by the PWSRCAC bylaws.

Part 2 is a questionnaire regarding transactions with related parties needed for our annual Form 990 filed with the Internal Revenue Service.

4-05 Attachment B


PART 1: CONFLICT OF INTEREST

______________ NAME REPRESENTING

The information to be furnished below is required pursuant to Section 3.20(D) of the PWSRCAC Bylaws. Section 3.20D requires Directors to declare in writing all personal and member financial ties to Alyeska Pipeline Service Company or members of the Alyeska consortium excluding normal commercial purchases of petroleum products.

List any such interest in the space provided. The information to be listed does not require a showing of the amount of financial interest. In the event any of the required information, including holdings placed in trust, is not known to you but is known to another person, you should request that other person to submit the information on your behalf and should report such request.

The interest, if any, of a spouse, minor child, partner and any organization (other than the Council) in which you serve as an officer, director, trustee, partner, or employee must be reported in this statement as your interest. If that information is to be supplied by others, it should be so indicated.

The information is required to be submitted pursuant to the Bylaws will be kept on file at the offices of the Regional Citizens' Advisory Council and made available for public inspection at reasonable hours.

Applicable period: May 2019 to June 2020

If this is an original statement, report in spaces provided the information applicable as of the date of this statement. If this is a supplementary statement submitted to keep your statement current throughout your relationship with the Council, indicate in spaces provided the changes or additions to the information previously reported in each block.

Note: Exclude interest in bank deposits, U.S. government bonds, insurance policies, savings and loan associations, credit unions, similar financial institutions and diversified investment trusts.

Financial Interests. List all financial interests you have, whether through a pension or retirement plan, shared income or other arrangement as a result of any current or prior employment or business or professional association, in Alyeska Pipeline Service Company, or one or more of the owner companies in Alyeska; and list all financial interests you have through the ownership of stock, stock options, bonds, securities, or other arrangements, including trusts, in Alyeska Pipeline Service Company, or one or more of the owner companies in Alyeska. Exclude certain types of interests specified under previous note.

4-05 Attachment B


Name of Organization Kind of Organization Nature of Interest (i.e. stocks)

Information Requested of Other Persons. If any information is to be supplied by other persons, e.g, trustee, attorney, accountant, or relative, please indicate the name and address of such persons, the date upon which you requested that information be supplied, and the nature of subject matter involved. If none, write NONE.

Name and Address Date of Request Subject Matter

I CERTIFY that the statements I have made are true, complete and correct to the best of my knowledge and belief. I UNDERSTAND that if during the period of my appointment any changes to the information provided herein are appropriate, I must promptly file an amended statement, and I must also report any new financial interests acquired during this period. I ALSO CERTIFY that I am a resident of the State of Alaska and, in addition, I am currently familiar with the Bylaws of the Council governing my responsibilities and conduct as applied to the duties I am assigned. Date Signature Printed Name

4-05 Attachment B


PART 2

TRANSACTIONS WITH INTERESTED PARTIES QUESTIONNAIRE

Name:

Representing:

This annual questionnaire must be completed and signed by directors, officers, key employees, and other persons with substantial influence over financial decisions of PWSRCAC. The responses include not only a description of relationships that could result in reportable transactions, but also the amount(s,) if any occurred.

1. FUTURE BUSINESS TRANSACTIONS: The following is a list of all entities:

(a) In which I have a financial interest (directly or indirectly) through business, familymembers, or investment, which, during the year, may have a transaction or arrangementfor the purchase of goods and services or payment of compensation, with PWSRCAC orwith any entity or individual with which PWSRCAC has an interest.

(b) In which I am an officer, director, manager or influential person, if I anticipate that suchorganizations will do business with the PWSRCAC in the coming fiscal year.

Please describe the nature, dates, and amounts of each business transaction that you anticipate will occur. Respond N/A if you have no transactions to disclose:

Transaction Nature Dates Amount

4-05 Attachment B


2. LOANS, GRANTS OR AWARDS: Describe any loan(s) to or from you or an entity in whichyou or your family have a financial interest and the PWSRCAC. Include the purpose of theloan, original principal amount and balance due. Enter N/A, if none.

(a)

Loan, Grant, or Award Purpose Original Amount

Balance Due

(b) List the name of any person related to you (including you) who received a grant or awardor other assistance from PWSRCAC during the year. Enter N/A if none.

3. TRANSACTIONS IN THE PAST YEAR: The following is a description of all businesstransactions involving the PWSRCAC in the past year (1) in which I had a financial interest(direct or indirect) or (2) that involved an entity or organization in which I hold a positionas an officer, director, manager, or other influential person.

Provide a brief description of each transaction and a description of your interest in the transaction. Enter N/A if you have no transactions to disclose.

Transaction with Description Amount Date

_______________________________________ __________________ Signature of interested party Date

4-05 Attachment B


4-05 Attachment B

LEVESQUE LAW GROUP, LLC

MEMORANDUM

TO: Steve Rothchild, Administrative Deputy Director

3380 C Street, Suite 202

Anchorage, Alaska 99503

Phone: (907) 261-8935

Fax: (206) 309-0667

Email: [email protected]

Prince William Sound Regional Citizens' Advisory Council

FROM: Joseph N. Levesque�

DATE:

RE:

July 9, 2013

Conflicts of InterestOur File No. 474-1

Introduction

You have requested that I provide you a legal definition of "conflict of interest,"and a sampling of examples illustrating potential "conflicts of interest." In reviewing thisMemorandum, you will note that there is no easy definition of "conflict of interest,"especially in Alaska, where everyone seems to be related to or know everyone to somedegree. 1 For example, while many people concern themselves with real potential"conflicts of interest," others imagine various types of potential "conflicts of interest."Therefore, the important points to remember are to use common sense and to selfdisclose any potential "conflicts of interest."

A. General Definition

For directors of nonprofit corporations, there exists a potential conflict of interestwhenever a director holds a personal stake in the outcome of a particular issue that theboard must decide. Conflicts of interest arise when a board member's personal interestin the outcome of an issue is sufficiently great that affects, and is therefore in "conflict"

1 � Getting ethics right- it's harder than you think, The Foraker Group,

www.forakergroup.org/index.cfm/print/Resources/President's-Letter/Focus/545, accessed 7/9/2013, Attachment

A.

4-05 Attachment C

Approval of IRS Form 990 4-6

100.104.190401.4-6Form990


ACTION ITEM

Sponsor: Finance Committee and Gregory Dixon, Financial Manager

Project number and name or topic: FY2018 Form 990 (Return of Organization Exempt from Income Tax)

1. Description of agenda item: Review and approve filing of the FY2018 Form 990required by the Internal Revenue Service on or before May 15, 2019.

2. Why is this item important to PWSRCAC: Because of its tax-exempt status,PWSRCAC is required to submit a Form 990 annually, which provides financial andother information to the Internal Revenue Service. The Form becomes publicinformation once it is submitted. Failure to file the Form in a timely and accuratemanner may result in the loss of PWSRCAC’s tax-exempt status.

3. Previous actions taken by the Board on this item: The Board has approvedsubmission of the Form 990 annually since 2010.

4. Summary of policy, issues, support or opposition: Because the Board ofDirectors is responsible for the financial affairs of PWSRCAC, it should review theinformation on the Form before it is submitted. Part VI, Section A of the Form requiresthat PWSRCAC describe the process by which the Finance Committee and Board ofDirectors reviews the Form before it is sent to the IRS. In addition to the financialinformation on the Form, there is information about the organization’s activities andgovernance policies and the Board should ensure that the information is correct.

5. Committee Recommendation: The Finance Committee reviewed a draft copy ofthe FY-2018 Form 990 at its meeting on March 1, 2019. The Finance Committeerecommends approval by the full Board of Directors.

6. Action Requested of the Board of Directors: Authorize the Executive Directorto sign the Form 990 on behalf of PWSRCAC and submit it to the Internal RevenueService on or before May 15, 2019.

7. Alternatives: None recommended.

8. Attachments: A draft copy of the Form will be made available to Boardmembers only at the meeting for review. Once the form is approved and submitted, itwill be made available on PWSRCAC’s main website, www.pwsrcac.org.

REVISED BRIEFING Federal and State Government Affairs Update 4-07

270.104.190401.4-7Update


ACTION ITEM

Sponsor: Walt Wrede and the Legislative Affairs Committee

Project number and name or topic: 270 and 440 – Federal and State Government Affairs Update

1. Description of agenda item: Staff and the Council’s legislative monitors willreport on political developments and prospects in Washington, D.C. and Juneau. Thisportion of the agenda item is for informational and discussion purposes.

2. Why is this item important to PWSRCAC: Many issues of vital importance tothe Council and its mission are debated and decided in Juneau and Washington, D.C.

3. Previous actions taken by the Board on this item: LAC was created by theBoard in 1991 and has operated ever since.

4. Committee Recommendation: Doug Mertz has served as the PWSRCAC StateLegislative Monitor for the past 23 years. He recently announced his retirement andinformed PWSRCAC that he will no longer be available to serve in that capacity. Dougand his spouse and business partner Margo Waring will be attending the meeting togive a final annual legislative report and to say goodbye. The Legislative AffairsCommittee wishes to honor Doug and Margo and recommends that the full Boardapprove Resolution 19-02 entitled; “Commending and Expressing Gratitude forDouglas K. Mertz’s Dedication and Service to the Prince William Sound RegionalCitizens’ Advisory Council and the State of Alaska.”

5. Relationship to LRP and Budget: The monitoring of federal and state legislativeaffairs is in the approved FY2019 budget and annual work plan with a combinedbudget total of $74,975.

6. Action Requested of the Board of Directors: Approve Resolution 19-02.

7. Attachments: Draft Resolution 19-02.

Resolution 19-02 Commending and Expressing Gratitude for Douglas K. Mertz’s Dedication

and Service to the Prince William Sound Regional Citizen’s Advisory Council and the State of Alaska

WHEREAS, Douglas K. Mertz launched his Alaska legal career in 1974 as Law Clerk to Hon. Jay A. Rabinowitz, Chief Justice of the Alaska Supreme Court, quickly advancing to several Assistant Attorney General positions he held in Fairbanks and Juneau from 1975 to 1991, before entering private law practice in 1991; WHEREAS, one of Doug Mertz’s primary areas of focus in over 45 years of legal practice in Alaska has been oil transportation and pollution issues; WHEREAS, Doug Mertz was the State of Alaska’s primary counsel on spill matters and Trans Alaska Pipeline System (TAPS) regulation from 1977-1990; WHEREAS, Doug Mertz represented the State for the Chevron v. Hammond case in the U.S. Court of Appeals, establishing that state oil spill penalties are not preempted by federal law; WHEREAS, Doug Mertz was the senior spill attorney for the State of Alaska during the Exxon Valdez oil spill, including establishing the evidence gathering system used by the State during the initial days of the spill; WHEREAS, after the Exxon Valdez oil spill, Doug Mertz served as the main state attorney working on revisions to state oil spill liability and financial responsibility laws and advised the Governor’s Office on provisions of Oil Pollution Act of 1990; WHEREAS, in addition to serving as the Alaska representative and chair of National Association of Attorneys General Oil Spill Committee in 1990, Doug Mertz has served as the initial Alaska representative to oil spill legal issues committee of the Pacific States - British Columbia Oil Spill Task Force; WHEREAS, Doug Mertz has authored many reports, papers, and other important legal documents about oil spill legislation, planning, and response, such as the State of Alaska’s Legal Contingency Plan for Major Oil Spills; WHEREAS, Doug Mertz received an official Citation from the Alaska Legislature in 2008 for public service and pro bono legal services in public interest and in defense of civil liberties; WHEREAS, for the past 23 years, Doug Mertz, along with his partner Margo Waring, have worked tirelessly to track, monitor, and analyze legislative issues

DRAFT

4-7 Attachment

related to the Prince William Sound Regional Citizens’ Advisory Council’s (Council’s) mission including representing the Council at legislative committee hearings, conveying the Council’s concerns and recommendations to state officials at many levels, and coordinating meetings, receptions, or other events with the Governor, legislators, and other key state officials; WHEREAS, Doug and Margo have assisted the Council on a broad array of mission related issues including, but not limited to, the legislature’s adoption of a resolution in support of maintaining dual escorts, improving the Oil and Hazardous Substance Release and Prevention Fund and increasing funds available for prevention and response efforts, promoting legislation to prevent the spread of marine invasive species through tanker ballast water exchange, strengthening the negotiated regulation making process, providing advice on air and water quality legislation, and research on various other special projects; WHEREAS, Doug Mertz has announced his retirement as legislative monitor for the Council. NOW THEREFORE BE IT RESOLVED, that the Prince William Sound Regional Citizens’ Advisory Council commends and expresses gratitude to Doug Mertz for his many years of dedication to oil spill prevention and response and for his 23 years of service as a legislative monitor for the Council; and, BE IT FURTHER RESOLVED, that the Prince William Sound Regional Citizens’ Advisory Council’s staff and volunteers will greatly miss Doug Mertz’s guidance and wish he and his family the very best. PASSED and APPROVED by the Prince William Sound Regional Citizens’ Advisory Council Board of Directors on 3rd day of May, 2019. President Secretary DRAFT

4-7 Attachment

FY2019 Community Outreach Update 4-8

350.104.190330.4-8Outreach


INFORMATION ITEM

Sponsor: Betsi Oliver & IEC Project number and name or topic: 3500-Community Outreach

1. Description of agenda item: FY2019 Community Outreach Update

2. Why is this item important to PWSRCAC: It is important for the Board to beupdated annually about community outreach activities provided by both staff andvolunteers near the completion of the current fiscal year. Community outreach helpsthe Council achieve our mission by sharing our work with constituents and requestingfeedback from member entities and citizens.

3. Previous actions taken by the Board on this item: None.

4. Summary of policy, issues, support or opposition: According to OPA 90 andour contract with Alyeska, community outreach fulfills the following requirements:

OPA 90: • Provides regional balance, broadly representative of communities and

interests in the region.• Provides advice to regulators on the federal and state levels.• Provides advice and recommendations on policies, permits, and site-specific

regulations relating to the operation and maintenance of terminal facilitiesand crude oil tankers.

• Provides advice and recommendations on port operations, policies, andpractices.

• Fosters partnerships among industry, government, and local citizens.

Alyeska Contract: • Provides local and regional input, review, and monitoring of Alyeska’s oil

spill response and prevention plans and capabilities, environmentalprotections capabilities, and the actual and potential environmental impactsof the terminal and tanker operations.

• Increases public awareness of subjects listed above.

5. Relationship to LRP and Budget: The Community Outreach project is inPWSRCAC’s approve FY2019 budget and annual work plan.

3500--Community Outreach as of 3/22/2019

FY-2019 Budget $62,520.00 Actual and Commitments Actual Year-to-Date $27,107.34 Commitments (Professional Services) 0 Actual + Commitments $27,107.34

Amount Remaining $35,412.66

6. Action Requested of the Board of Directors: None.

FY2019 Community Outreach Update 4-8

350.104.190330.4-8Outreach


REVISED BRIEFING Anchorage Office Lease Update 4-9

100.104.190401.4-9AncLease


INFORMATIONAL ITEM

Sponsor: Walt Wrede Project number and name or topic: Anchorage Lease Renewal

1. Description of agenda item: The lease for the Anchorage office expires June30, 2019. The purpose of this agenda item is to brief the Board on the evaluationprocess currently underway to determine whether it is in the organization’s bestinterest to enter into a new lease at another location or to extend the current lease at3701 Spenard Road, Suite 100. When the evaluation process is completed, staff willmake a recommendation to the Finance Committee which will then make arecommendation to the full Board. Building leases are subject to Board approval.

Recently, staff has been looking at other potential properties to rent in the Anchorage area and is currently evaluating those spaces, as well as the cost to move. The present landlord has proposed a 5-year lease extension with the current monthly rent over the entire term ($6,055), and PWSRCAC is analyzing this offer. The landlord has also agreed to the tenant improvements proposed.

PWSRCAC has engaged the services of a commercial real estate broker, The Summit, to look at other options and properties and to help PWSRCAC analyze the current landlord’s offer and current market rates for comparable office space.

Additionally, staff has contacted several vendors to estimate the costs of moving PWSRCAC’s office, (Furniture and records, alarm system, telephone system, copier, computer equipment, etc). These estimates will be used for negotiation purposes and will be part of the decision-making matrix.

Staff provided an update and a recommendation to the finance committee at their meeting on April 15, 2019. The staff recommended that it was in the organization’s best interest, based upon the information we have at this point, to continue with the process of exploring other properties. The Finance Committee agreed.

2. Why is this item important to PWSRCAC: In order to operate efficiently, it isnecessary for PWSRCAC to have adequate and cost-efficient office space. It is alsoimportant that the space be safe and secure for staff and visitors and that it be locatedin a part of Anchorage that is easily accessible.

3. Previous actions taken by the Board on this item: The Anchorage office leaseis renewed every 5 years.

4. Action Requested of the Board of Directors: No action is requested at thismeeting. This is an informational item only. The Board will ultimately be asked toapprove a new lease. It is anticipated that this would happen at a special Boardteleconference meeting in late May or early June.

5. Alternatives: None recommended.

6. Attachments: None

Annual Board Committee Appointments 4-10

210.104.190401.4-10BrdCmtAppoints


ACTION ITEM

Sponsor: Board of Directors Project number and name or topic: 210-Board Committee Appointments

1. Description of agenda item: Appointments are made annually to four of thestanding Board and ad hoc committees; the Finance Committee, the Long RangePlanning Committee (LRPC), Board Governance Committee (BGC), and LegislativeAffairs Committee (LAC). The purpose of this agenda item is to solicit interest andappoint members to the following committees:

Finance Committee: By resolution, the Finance Committee must be seated when the operating budget is adopted. The committee will be comprised of the newly elected Treasurer, who shall chair the committee, and at least three members of the Board of Directors. The most recent Finance Committee was comprised of Wayne Donaldson (Treasurer), Amanda Bauer, Patience Andersen Faulkner, Roy Totemoff, Peter Andersen and Mako Haggerty. Once appointed, the Finance Committee will be charged with: reviewing interim financial reports and proposed budgets; meeting with the independent auditor at least annually to review the scope of each year’s annual audit and the findings of such audit; meeting with PWSRCAC’s management and financial staff to review internal controls and to develop additional interim reporting methods to assist the Board; and assisting staff and/or auditors with the drafting of the annual financial statements and notes. Estimated time commitment is 4-5 meetings per year, one of which is in-person.

Long Range Planning Committee: The Board-approved annual process for strategic planning and budgeting begins with the appointment of Board members to the LRPC in May each year. At least three members of the Board of Directors are desired to serve on the committee, as well as the chairs of all five technical committees. The most recent LRPC was comprised of directors Patience Andersen Faulkner and Thane Miller, and the five technical committee chairs. Former Director Alisha Chartier served on the committee during the most recent LRP process, but has since resigned from the board. In addition, IEC member Cathy Hart was appointed by the Executive Committee to serve on the most recent committee. Estimated time commitment is 5-6 meetings per year, including the December and January in-person workshops.

Board Governance Committee: BGC is responsible for the organizational health and effectiveness of the Board. Its responsibilities include Board development, which includes training new Board members, as well as ongoing development of Board job descriptions. The BGC is also responsible for annually reviewing the Council’s bylaws and practices and recommending any changes it deems appropriate related to Board structure or operations. By way of example, the BGC should periodically review the manner in which meetings are conducted, the responsibilities of the Board officers, and the use of both standing and ad hoc committees. The BGC shall assist the President of the Board by recommending action in appropriate circumstances on issues regarding individual Board members, including their participation or lack thereof with regard to Council’s activities. Per its Charter, the BGC shall consist of at least three members. The most recent BGC was comprised of Dorothy Moore, Patience Andersen Faulkner, Luke Hasenbank, Mike Bender, and Robert Beedle. Estimated time commitment is 6-8 meetings per year, as needed.

Annual Board Committee Appointments 4-10

210.104.190401.4-10BrdCmtAppoints

Legislative Affairs Committee: The Legislative Affairs Committee (LAC) monitors developments in the Alaska State Legislature and on a federal level, recommends action to be taken to the full PWSRCAC Board of Directors, and, as directed by the Board, communicates PWSRCAC positions to lawmakers. The Committee’s work is supported by outside contractors to monitor state and federal matters. . LAC should consist of at least three members. The most recent Legislative Affairs Committee was comprised of Dorothy Moore, Mako Haggerty, Robert Archibald, Thane Miller, and Rebecca Skinner. Estimated time commitment is one meeting every other week during the legislative season. In addition, three Board members are budgeted to travel to Juneau and Washington DC for legislative outreach visits. 2. Why is this item important to PWSRCAC: Members of the Board of Directors have a responsibility to oversee various tasks of the Council. It is important that each of these committees be staffed with Board member appointees annually to ensure sufficient Board participation and direction. 3. Action Requested of the Board of Directors: Appoint Board members to the following committees:

• Finance Committee (Treasurer and at least three Board members).

• Long Range Planning Committee (at least three Board members) and the five

technical committee chairs.

• Board Governance Committee (at least three Board members).

• Legislative Affairs Committee (at least three Board members).

4. Alternatives: None proposed. 5. Attachments: None.

Committee Member Appointments 4-11

210.104.190401.4-11Committees


ACTION ITEM

Sponsor: Administration Project number and name or topic: Committee Member Appointments

1. Description of agenda item: This agenda item is to request that the Boardsupport the volunteer membership of the committees by the appointment of applicantsto a two-year term to the committees listed below:

Scientific Advisory Committee (SAC) Roger Green Renewal John Kennish Renewal Wei Cheng Renewal Note: The committee consists of nine members including renewals. Directors on SAC: Dorothy Moore, Wayne Donaldson

Terminal Operations and Environmental Monitoring Committee (TOEM) Harold Blehm Renewal Mikkel Foltmar Renewal Steve Goudreau Renewal Tom Kuckertz Renewal Patrick Tomco Renewal (appointed by XCOM 2/22/2019) Note: The committee consists of eight members including renewals. Directors on TOEM: Amanda Bauer

Oil Spill Prevention and Response Committee (OSPR) Jim Herbert Renewal John LeClair Renewal Gordon Scott Renewal Note: The committee consists of seven members including renewals. Directors on OSPR: Robert Beedle, Mike Bender

Port Operations and Vessel Traffic Systems (POVTS) Cliff Chambers Renewal Steve Lewis Renewal Jeremy Talbott Renewal Gordon Terpening Renewal (appointed by XCOM 11/29/2018)

Orson Smith Renewal (former Director) Note: The committee consists of eight members including renewals. Directors on POVTS: Amanda Bauer, Robert Archibald

Information and Education Committee (IEC) Trent Dodson Renewal Jane Eisemann Renewal Cathy Hart Renewal Andrea Korbe Renewal Savannah Lewis Renewal Note: The committee consists of nine members including renewals. Directors on IEC: Patience Andersen Faulkner

Committee Member Appointments 4-11

210.104.190401.4-11Committees

2. Why is this item important to PWSRCAC: Maintaining a strong committeemembership has been a high priority for PWSRCAC. The committees are an integralcomponent of PWSRCAC’s work and require strong volunteer membership.

3. Summary of policy, issues, support or opposition: Selection criteria forcommittee members includes: 1) experience or background in a technical field; 2) havinga stake in safe oil transportation and/or terminal operations; 3) residents of the EVOSregion given preference; 4) objectivity; 5) special skills or expertise; and 6) must be aresident of the State of Alaska with the intention of remaining a resident. Additionally,at least one Board member shall serve on each PWSRCAC standing committee.

4. Committee Recommendation: The committee chairs and staff will discuss theseating of these members at the meeting.

5. Relationship to LRP and Budget: Committee expenses tend to increase with thesize of the committee, but have always been an important part of the PWSRCAC budget.In the past, the Board supported limiting committee members to eight plus Boardmembers.

6. Action Requested of the Board of Directors: Elect committee members to two-year terms on the respective committees.

7. Alternatives: None proposed.

8. Attachments: The meeting attendance for the last three years for all committeemembers is located in section 2-4 of the notebook. There are no applications for newmembership at this time.

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Page 1 of 16 210.103.190401.5-1StatusRpt

May 2019 Status Report

3100 – Public Information Program Objectives: Inform general public, member entities, and agency and industry partners of PWSRCAC projects. Support legal requirements for ongoing updates to the public.

Accomplishments since last report: Staff continues to inform the general public and others about PWSRCAC’s project and mission through publications and web presence.

Then & Now: This publication is updated every five years and describes the changes in the oil industry in Prince William Sound since 1989. The most recent version was published in March 2019, ahead of the 30th anniversary of the spill.

The Observer: Print and email versions of the Observer newsletter are produced three times per year. Email subscriptions have almost doubled in the last year due to Outreach Coordinators Matlock and Oliver’s increased efforts to encourage sign-ups from the booths at conferences and events.

3410 – Fishing Vessel Program Outreach Objectives: For bringing the realities of oil spill response tactics, equipment, and planning to life for citizens within Exxon Valdez oil spill region communities, the fishing vessel program is a perfect venue. Each fall and spring SERVS holds fishing vessel program training in the following communities: Cordova, Valdez, Whittier, Seward, Homer, and Kodiak. The on-water portion of the training, in partnership with Alyeska/SERVS, shows real-time capabilities of oil spill response equipment and tactics. This project contracts a local tour boat that will allow interested students, members of the public, and media to learn about oil spill response.

Accomplishments since Last Report: FY2019 FV Outreach occurred in Whitter in September 2018. FY2020 program will occur in Spring 2020, likely in Valdez. Planning will commence once the Spring 2020 SERVS schedule is announced in Fall 2019.

3500 – Community Outreach Program Objectives: Increase awareness of PWSRCAC and increase communications with member organizations and communities in the Exxon Valdez oil spill region.

Accomplishments since Last Report: PWSRCAC booth was exhibited, a presentation was given, or the council participated in the following events as part of community outreach:

• 27 Jan American Geophysical Union Science Communication Training, Anchorage • 11-15 Feb Alaska Forum on the Environment, Anchorage • 20-21 Feb SeaGrant Workshop, Anchorage • 25-27 Feb International Association for Public Participation Training, Austin, TX • 26 March Museum Talk, Valdez • 27 March Community Reception, Port Lions • 28 March Community Presentation, Kodiak • 28-30 Mar ComFish, Kodiak

!

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• 8 April Community Reception, Tatitlek • 12 April Kachemak Bay Campus Presentation, Homer • 13 April Master Naturalist and Community Presentation, Homer

Keynote Panel at AFE Graphic Recording SeaGrant Workshop Valdez Museum Night Recognition for Volunteer Involvement: Thanks to staff and volunteers for assistance with spring outreach activities, including: Savannah Lewis, Steve Lewis, Robert Archibald, Patience Andresen Faulkner, Cathy Hart, Jim Herbert. Jane Eisemann, and Melissa Berns. Scheduled Upcoming Events and Milestones:

• 2 May Community Reception, Valdez • 17-21 June Clean Pacific, Vancouver, Canada • 14-16 Aug Mobile Response Infrastructure Deployment Drill, Seward • 19 Sept Community Reception, Kenai

3530 – Youth Involvement Objectives: Select proposals for youth activities, in collaboration with partner agencies and organizations throughout the Exxon Valdez oil spill region. Coordinate activities to facilitate hands-on learning about topics related to the Council’s mission. Where appropriate and feasible, participate in appropriate youth activities. Accomplishments since Last Report:

• 10 Jan Youth Involvement projects awarded, Region-wide • 11-14 Feb Youth Track at Alaska Forum on the Environment, Anchorage • 22-24 Feb Alaska Tsunami Bowl & ROV Challenge, Seward • 27 March Classroom Oil Spill lesson, Port Lions • 9 April Classroom Oil Spill lesson, Tatitlek

Youth Present About Oil Spill Education at AFE Career Mentoring in Seward “Selfie” Taken by ROV

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3610 – Web Best Available Technology Upgraded public website The Council’s public website underwent a major technical upgrade and graphic redesign in December. Website data: Website usage for www.pwsrcac.org is tracked through Google Analytics for information such as numbers of visitors, location of visitors, how the visitor found the site, which pages are visited most often, how much time is spent on particular pages, whether the visitor was engaged enough to visit more than one page and much more. Below is an overview for the year prior to this report (data from March 24, 2018-March 24, 2019): Right: 24 percent of visitors to our site are using their mobile phone or tablet. Total sessions (a session is the period of time a user is actively engaged with the website)

17148

Total users (total number of individual visitors to the site during the time period - this differs from total sessions because an individual may have visited the site more than once during the period)

12,792

Pages per session (an average number of individual pages that are opened during each session - more than “1” in this category typically means that a visitor was engaged enough in the content to visit more than one page)

2.02

Top 5 categories of content (other than home page)

1. About the Council/Staff & Employment/Board of Directors

2. Marine transition 3. Personal Stories from EVOS (The Spill book and

Project Jukebox) 4. Oil Spill Response/Fishing Vessel Training 5. Exxon Valdez Oil Spill

Top ways visitors get to our website: 1. Organic Search (our website shows up during a search for a related topic)

2. Direct (the visitor has our website bookmarked as a favorite, or types www.pwsrcac.org into the browser)

3. Social (links from social media) 4. Paid Search (The Council’s Google Ad Grant) 5. Observer email newsletter

This is a basic overview. Google Analytics tracks data about many different aspects of the website. IEC and staff have begun tracking data through an online Google Data Studio report, accessible here: www.bit.ly/PWSRCACdata. Please contact Project Manager Amanda Johnson if you would like more details. 3620 – Connecting with Our Communities Objectives: Contract with a public relations firm to work with the Council to develop a long-term communications and public image strategy. Develop Council image, messaging, and voice, as well as contemporary ways to communicate who we are and what we do to the public within the EVOS

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region and beyond. Implement the strategy and evaluate its effectiveness in the short term. Make changes as necessary and implement for the long term. Accomplishments since last report: Aug-Sept Staff finished their review of all pieces currently received: comprehensive plan;

media, social media, advertising, and outreach subplans; style guide. Sept-Oct Comprehensive plan endorsed by IEC to Board. Subplans finalized with updates

from IEC. FY19 contract drafted. Nov-Dec Draft creative brief reviewed by all staff and IEC; revisions completed. Draft style

guide turned over to staff from contractor for further development. Work to finish style guide will be done by staff in the new year. Comprehensive plan presented to Board and committees at December workshop. FY19 contract signed by Council and Helvey Communications.

5000 – Terminal Operations Program Objectives: The purpose of this program is to monitor the actual and potential environmental impacts stemming from the operation of the Valdez Marine Terminal (VMT).

Accomplishments since the last report

• Reviewed FY 2017 and 2018 ADEC SPAR Division Annual Reports • Requested information about 2019 VMT Projects from Alyeska • Received preliminary information from Alyeska about plan to slightly change VMT’s air

quality permit • Identified TOEM Committee Priority Public Outreach Topics: Water Quality Permit,

Secondary Containment Liner, Internal Crude Piping Inspections, and Air Quality • Monitored spills associated with operation and maintenance of the terminal • Monitored crude oil inventory at the facility • Monitored crude oil laden tanker ship tug escorts • Monitored water quality of effluent discharged from BWTF and sewage treatment facility

Graphs depicting a variety of data related to the operation and environmental impacts (potential and actual) of the Valdez Marine Terminal.

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Crude oil stored at the Valdez Marine Terminal (Source: Alaska Department of Revenue Tax Division and Alyeska Pipeline Service Company. *Current as of 3/21/2019)

Crude oil loaded and tanker visits at VMT. (Source: Alyeska Pipeline Service Company Vessels Nearby Schedule. Partitioned by VMT vessel arrival date. *Current as of 3/21/2019)

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Inbound, laden tanker escorts. (Source: Alyeska Pipeline Service Company Vessels Nearby Schedule. Partitioned by VMT vessel arrival date and determined based on if vessel was escorted inbound or not. *Current as of 3/21/2019)

Ballast water deliveries to BWTF from tanker ships (Source: Alyeska Pipeline Service Company Vessels Nearby Schedule. Partitioned by VMT vessel arrival date. *Current as of 3/21/2019)

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2018-2019 spill count and volume due to operation and maintenance of VMT and SERVS. – Includes all reported spills both into and outside of secondary containment areas (Source: Alyeska Pipeline Service Company Operations Control Center Spill Notification Form. *Current as of 3/25/2019).

Substances spilled in 2019 – (Source: Alyeska Pipeline Service Company Operations Control Center Spill Notification Form. *Current as of 3/25/2019).

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5051 – Water Quality Permit Review Objectives: The purpose of this project is to review, evaluate, and provide input and recommendations on the terminal’s water quality permit. To complete this project, a project team will be put together to review the current permit. That project team will come up with a set of questions or problems they feel need to be addressed regarding the current permit. If those questions require technical expertise not available to the Council internally or that cannot be answered by Alyeska or our regulatory stakeholders, outside water quality expertise will be hired to help answer the project team’s outstanding questions. Once the project team is satisfied with its evaluation of the current water quality permit they will also review and evaluate the permit application submitted by Alyeska, as well as the draft permit issued by ADEC. The process used to evaluate the current water quality permit will be applied to the application documentation and draft permit. Upon completion of document review, the project team will develop comments regarding the draft permit and submit them to ADEC for their consideration. Accomplishments since last report:

• Continued to prepare comments on the draft permit working with TOEM Committee and Payne Environmental Consultants, Inc.

• Reviewed ADEC’s Preliminary Draft Permit and Preliminary Permit Fact Sheet. Outlined all potential Council comments. This work was done by the TOEM Committee and Payne Environmental Consultants, Inc.

5052 – Secondary Containment Liner Integrity Objectives: The purpose of this project is to research testing methods, non-destructive and destructive, that could be used by APSC to evaluate the integrity of the catalytically blown asphalt (CBA) liner used in the secondary containment systems at the VMT. Specific project objectives include:

• Research and review testing methods that could be used to evaluate the integrity of the CBA liner

• Recommend testing methods Accomplishments since last report:

• Board reviewed and accepted the final report from Geosyntec Consultants. • A white paper regarding the results of the 2014-2017 secondary containment liner testing

was written by Council staff. • XCOM approved a letter to Alyeska including advice that Alyeska consider implementing

Geosyntec’s recommendations. Geosyntec’s final report and the Council white paper was included with that letter.

• Sent XCOM approved letter to Alyeska on 3/4/2019. Received a brief reply from Alyeska on 3/19/2019 stating that they are reviewing the Council’s advice and Geosyntec’s final report.

5998 – Cathodic Protection Systems Review Objectives: The purpose of this project is to review and analyze the operation and maintenance of the cathodic protection systems used at the Valdez Marine Terminal to limit corrosion on metal structures, especially the crude oil storage tanks and piping at the facility. A number of different types of cathodic protection systems are used throughout the 1,000-acre Valdez Marine Terminal to protect the metal surfaces of piping and storage tanks, as well as the structures used to support those assets, such as the metal pilings for the in-service crude loading Berths 4 & 5. The ultimate goals of this project are to improve the Council’s current understanding of these critical systems and identify ways their operation and maintenance might be improved, such that the risks of an oil spill from the terminal are decreased.

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Accomplishments since last report: • Discussed project’s scope of work with Alyeska, want to ensure the scope of work is

amenable. • Discussed scope of work with Council’s chosen contractor, National Pipeline Services, LLC,

and the TOEM Committee, as Alyeska has had questions regarding its content. 6000 – Oil Spill Response Program Objectives: Through this Program, PWSRCAC develops positions and recommendations on oil spill response technologies; reviews state and federal contingency plans and plan-related issues; promotes compliance, enforcement, and funding of existing environmental regulations; and promotes the incorporation of local knowledge of sensitive areas in contingency planning. Accomplishments since the last report:

• Alaska Regional Response Team (ARRT) Meeting: The ARRT meeting has been rescheduled for March 5, 2019 in Anchorage. The agenda can be viewed HERE. The next ARRT meeting is scheduled for May 16, 2019 in Fairbanks.

• Prince William Sound Subarea Committee (PWSAC) Meeting: The Prince William Sound Subarea Committee last met in Valdez in March. The next meeting has tentatively been scheduled for May 21, 2019.

• PWSAC Administration Subcommittee: This subcommittee met on February 12, 2019. ADEC and the USCG requested contact information in the Appendices be updated, and they plan to send a charter for review in the near future.

• Arctic and Western and Arctic Alaska Area Committee Meeting: The initial meeting of the newly created area committees was held on October 29, 2018 in Anchorage. This meeting was a joint Alaska Inland and Arctic and Western Alaska Area Committee meeting.

This was the first meeting of the Arctic and Western Alaska Area Committee (AWA-AC) since the subarea plans were changed in September 2018 (see Previous Issues for more information). The Arctic and Western Alaska Area Contingency Plan contains information from the former subarea plans for Kodiak and Cook Inlet. The mission of the AWA-AC is to manage and continuously improve the Area Contingency Plan and provide a platform for coordination between federal, state, tribal, and local emergency planners and responders. The following AWA-AP subcommittees have been formed whose duties are as follows:

1. Geographic Response Strategies (GRS): conduct administrative reviews and on-site evaluations and updates of existing GRS.

2. Exercise and Training: ensure maximum coordination between Area Committee and federal, state, tribal, local and industry entities.

3. Area Contingency Plan Administration: review, update and maintain version control over area plan; ensure relevant federal and state plan requirements are met and agency policy mandates are followed.

4. Regulator Coordination and Advisory: establish and maintain regulatory consistency across National Response System agencies.

5. External Communications: increase public awareness of the National Response System and related environmental, prevention, preparedness, and response capabilities.

The next meeting of the AWA-AC is scheduled for May 15, 2019 in Fairbanks.

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6510 – Contingency Planning Project Objectives: The purpose of this project is to monitor, review and comment on state and federal contingency plans (c-plans) for the Valdez Marine Terminal (VMT) and the Trans-Alaska Pipeline System (TAPS) tankers that transit Prince William Sound. Reviewing c-plans is a major task for PWSRCAC as outlined in both the PWSRCAC/Alyeska contract and OPA 90. The Prince William Sound Tanker Oil Discharge Prevention and Contingency Plan (PWS Tanker C-Plan) and associated vessel response plans for Alaska Tanker Company, BP Oil Shipping Company, Crowley Alaska Tankers, Polar Tankers, and Tesoro Alaska Company (Andeavor) were renewed on February 1, 2017 and will expire in 2022. Alyeska Pipeline Service Company (Alyeska), Valdez Marine Terminal Oil Discharge Prevention and Contingency Plan (VMT C-Plan) was renewed on November 21, 2014 and will be in effect until 2019. The current VMT C-Plan renewal public comment period opened on November 23, 2018 and is scheduled to close on January 7, 2018. Staff is working on PWSRCAC comments. Accomplishments since last report: VMT C-Plan Renewal: The following are dates associated with the renewal of the VMT C-Plan:

Nov 4, 2018 Alyeska submitted the plan renewal for sufficiency review Nov 14, 2018 ADEC finds the VMT C-Plan “sufficient for review” Nov 23-Dec 22, 2018 30-day public review Dec 11, 2018 Public review extended due to earthquake Jan 7, 2019 End of public review; comments and Requests for Additional Information (RFAIs) submitted Mar 13, 2019 ADEC issues RFAIs May 3, 2019 Alyeska’s responses to ADEC RFAIs due

PWSRCAC’s comments and requests for additional information submitted on January 7, 2019 can be viewed HERE. ADEC’s RFAIs can be viewed HERE. Alyeska’s responses to the first set of RFAIs is due May 3, 2019. VMT C-Plan Amendment 2017-1 – Request for Adjudicatory Hearing: Staff continues to work on the adjudicatory hearing. Information and documentation on the administrative appeal can be viewed HERE. VMT Coordination Group meeting: The VMT Coordination Group is scheduled to meet on May 9, 2019. 6530 – Weather Data / Sea Currents Project Objectives: This project studies wind, water current and other environmental factors near the Valdez Marine Terminal, in Prince William Sound, and in the Gulf of Alaska which may affect the ability to prevent, respond to, contain, and clean up an oil spill. Accomplishments since last report: Equipment at Nuchek and Cape St Elias is operating without incident. 6534 – Cape Hinchinbrook Weather Surveillance Objectives: Working cooperatively with the Prince William Sound Science Center, this project seeks to provide improved observations of weather and wave conditions seen at the Hinchinbrook Entrance to Prince William Sound. The primary focus of this effort will be the eastern portion of the Entrance that encompasses the established vessel traffic lanes that pass by Cape Hinchinbrook. It is proposed to install an X-band (8.0 to 12.0 GHz) wave radar, upland weather station and supporting equipment at Cape Hinchinbrook.

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This equipment will be used to measure the spectra of wave height and direction on the water at the Entrance and provide observations of standard meteorological variables, wind speed and direction, temperature, humidity, and barometric pressure at the Cape. A subsurface moored wave gauge will be installed to validate the radar observations. Power to the equipment installed on the uplands will be provided by solar panels and a wind generator. Data generated by the equipment will be telemetered out via cellular modem link to the Naked Island communications site. Collection of weather data affects the safe navigation of vessels and aids the ability to prevent, respond to, contain and clean up an oil spill. This project supports the Council’s mission by providing the organization with the best scientific knowledge on weather in the region to help make informed decisions and comments that are scientifically justified in an area of spill response where there is a significant data gap. Accomplishments since last report: Staff is in discussions with the Coast Guard to secure a land use permit and will forward an updated proposal for the long-range plan once a permit is in place. 6640 – History & Legislative Intent of Alaska’s Oil Spill Response Planning Standards Objectives: The purpose of this project is to research and develop a whitepaper on the history of contingency planning in Alaska. Documenting the regulatory progression from where the state began after the 1989 Exxon Valdez oil spill to today would provide insight to PWSRCAC and the public on areas where statutory and regulatory changes have been made and implemented. This project will document the legislative intent behind the Response Planning Standard (RPS) requirements in Alaska statutes and regulations. Accomplishments since last report: Nuka Research and Planning Group conducted research, reviewed documentation and interviewed individuals knowledgeable about the legislative intent of the Response Planning Standards in Alaska. Nuka developed the document titled Alaska’s Oil Spill Response Planning Standard – History and Legislative Intent dated August 2018 available HERE which was approved at PWSRCAC’s September 2018 Board meeting. 7000 – Oil Spill Response Operations Program Objective: The Oil Spill Response Operations Program encompasses monitoring and reporting on the activities related to the operational readiness of the oil spill response personnel, equipment and organization of the TAPS shipping industry. The Program also encompasses monitoring actual oil spill incidents within our region and evaluation of overall response readiness. Additionally, the Program includes the planning and implementation of PWSRCAC’s Incident Response Plan. Accomplishments since last report: With the transition to Area Plans (from the previous Sub-Area plans) now complete, various Area Committees have ramped-up their plan update meetings. The Arctic and Western Area Committee first met on 11/18 and was attended by Swiss. Robida attended the Prince William Sound meeting on 12/10. The goal for both of these Area Committees, is to revise respective plans by May 2019. Various PWSRCAC staff will participate in the working sub-committees based on their area of expertise. There have already been multiple meetings working to plan next October’s Annual Shipper’s Exercise. BP will host the 2019 event. It’s envisioned that the bulk of incident management activity will take place in Anchorage, but that the operations section will be stood up in Valdez as a forward operating base of sorts managing field assets. Staff will help evaluate this event as always and involves itself with Regional Stakeholder Committee play. 7030 – Program Auditory Communications Research Objectives: This project seeks to evaluate and inventory of the state of auditory communication options (VHF, CB, and GMRS radios, cell phones, etc.) for the contracted vessel response fleet.

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During a large event, there will be a significant amount of communications needed amongst and between task forces, strike teams, field command, and the IMT. This project seeks to identify potential efficiency gains versus the current status quo. Accomplishments since last report: An RFP was assembled, and the OSPR committee had a chance to provide input on the draft version prior to it being released. Two proposals were received, but the project team decided that neither proposal was the proper fit for the project. The project team instead felt that attempting to test the most obvious radio alternative such as Family Radio Service (FRS) band radios would provide a better way forward. 7520 – Preparedness Monitoring Objectives: PWSRCAC's Drill Monitoring Project falls under a broader program called Oil Spill Response Operations. Objectives for the Drill Monitoring Project are to promote oil spill response operational readiness within the EVOS region by observing, monitoring, and reporting on spill response drills, exercises, and training in the EVOS region; to provide citizens, regulatory agencies and responders (Alyeska and the shippers) with independent observations and recommendations to improve preparedness; and to provide citizen oversight. Targets of the Drill Monitoring Project included:

• Monitor and report on regular oil spill drills and training exercises at the Valdez Marine Terminal and throughout the Exxon Valdez Oil Spill region to citizens, the Board, industry, and regulatory agencies.

• Provide quarterly recommendations to the PWSRCAC Board of Directors. • Keep PWSRCAC's standing committees (OSPR, TOEM, POVTS, IEC & SAC) informed. • Produce an annual report on effectiveness and progress of the regularly monitored drills. • Continue developing and implementing staff training for drill monitoring.

Recent Exercises: Alaska Navigator Towing Exercises – November 29, 2018 The Tug Commander conducted a towing exercise with the Alaska Legend on November 29, 2019. Port Valdez OSRB-3 Open Water Deployment – November 11, 2018 OSRB-3 conducted a training deployment exercise in the Port of Valdez. Port Valdez No-notice Open Water Exercise – November 5, 2018 ADEC conducted a no-notice exercise with two open water barges and the Tug Contender deploying their U/J skimming system. Upcoming Drills and Exercises Alyeska Valdez Marine Terminal IMT Exercise – May 8, 2019 Alaska Tanker Company and BP Shipping PWS Shippers Exercise – October 7-11, 2019 8000 – Maritime Operations Program Objectives: This Program reviews port organization, operations, incidents, and the adequacy and maintenance of the Coast Guard Vessel Traffic System, and coordinates with the Port Operations and Vessel Traffic (POVTS) Committee. Major Program components include participation with the Valdez Marine Safety Committee (VMSC), monitoring changes to the escort system, reviewing Best Available Technology documents for the escort system and the Vessel Emergency Response Plan (VERP), participating in the monthly SERVS/PWSRCAC communication meetings, monthly ADEC/PWSRCAC communications meetings, and supporting maintenance for the NOAA weather stations.

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8020 – Alyeska/SERVS Marine Services Transition Objectives: This project was established to track, analyze, and provide advice on the information and activities associated with the Alyeska Marine Services transition from Crowley Marine to Edison Chouest Offshore. The date of the formal transition of Alyeska’s contractors was July 1, 2018. Accomplishments since last report: The Alaska Department of Environmental Conservation has accepted the change in the Marine Services Contractor for APSC. Staff will continue to advance our concerns with the transition. We will focus on crew training in poor weather and monitor the performance of the new contractor. 8050 – Marine Firefighting Symposium Objectives: Symposium training would include shipboard firefighting and regional response considerations, with a focus on response to a TAPS tanker fire. It is important to provide training opportunities that allow for local, state and federal entities to work together with industry representatives on operations and command functions related to a tanker fire response. Staff will once again seek additional funding and sponsorship from other entities. Accomplishments since last report: An update project proposal was submitted for ranking in the long-range planning process and scored poorly. This project will not be funded in the next fiscal year and our project partners have been notified. 8560 – Potential Places of Refuge Objectives: The Council partnered with the Alaska Department of Environmental Conservation (ADEC) in 2004 to develop a matrix listing potential places a vessel in distress could be taken that provides shelter from the weather.

A review of the ADEC website shows that information developed in the 2004 effort has not been updated. This project would seek to update the Potential Places of Refuge (PPOR) matrix to reflect current conditions and develop an interactive job aide to assist the places of refuge decision-making process.

The first phase of this project covering the central Sound, received its initial funding at the September 2015 Board meeting in Kodiak and the project was successfully completed by Safeguard Marine, LLC. The POVTS Committee evaluated the results of the first year’s work and has gone on record recommending completion of the final two phases of the effort. A presentation was made about the project to the Prince William Sound Subarea Committee and it was positively received by representatives of Andeavor (Tesoro).

The Board approved funding to complete work on the two remaining areas in the northern and southern parts of the Sound that include five different sites. Accomplishments since last report: A contract has been placed with Safeguard Marine, LLC for completing this project. The contractor has completed the project study plan and will have the simulations conducted at AVTEC finished by the May 2019 Board meeting. 9000 – Environmental Monitoring Program Objectives: The Environmental Monitoring Program encompasses site-specific and region-wide monitoring activities and supports PWSRCAC projects in this subject area. An annual Environmental Monitoring Program workshop is held each year to assess the state of PWSRCAC’s Program 900 and associated projects as a whole, to evaluate them for improvements, to prioritize work efforts, and to review to ensure alignment with OPA 90 directives, etc. It also provides the SAC members with information about the program and its projects in advance of the annual fall long range planning process. The annual Science Night budget is included under this program.

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Accomplishments since last report: In addition to managing existing projects, staff worked on project planning and budget development for FY20 and prepared for the transition of staffer Joe Banta, into retirement. Staff and volunteers also participated in the Sea Grant collaborative regional oil spill preparedness workshop held February – “Setting Priorities For Health, Social, and Economic Disruptions From Spills In Alaska: Learning from the Past, Preparing For The Future,” a workshop funded by the National Academies of Science, Engineering, and Math, Gulf Research Program. This event, held in Anchorage on February 20-21, 2019, brought together experts and speakers from Alaska and across the country to discuss how to prepare and protect communities from oil spills and how to help build community resilience. Staffers Schantz, Banta, and Robida presented information on the formation and work of the Council, the Coping with Technological Disasters Guidebook, and ICS for Stakeholders. The workshop used participant breakout sessions to identify protocols to include in existing response and regulatory framework that would help to build resilience to a future event as well as project ideas and research and outreach priorities. The breakout sessions focused on three areas:

- Monitoring and Research To Build Resilience In Local Economies, - Effective Integration Of Human Health And Community Well-Being Into Local And

Regional Response Planning, and - How Do We Prepare Communities For The Next Technological Disaster

Find more at : https://alaskaseagrant.org/event/setting-priorities-for-health-social-and-economic-disruptions-from-spills-in-alaska/ 9510 – Long Term Environmental Monitoring Program Objectives: As mandated by OPA 90, PWSRCAC initiated its Long Term Environmental Monitoring Program (LTEMP) in 1993. The direction from OPA 90 is “to devise and manage a comprehensive program of monitoring the environmental impact of the operations of terminal facilities and crude oil tankers while operating in Prince William Sound.” The LTEMP study design requires continual sampling, as long as oil flows through the pipeline. A reduced sampling frequency for LTEMP began in FY2010, as provided for in a new sampling plan accepted by the Board at its January 2009 meeting. It requires one sampling session per year at the two Port Valdez sites and the Knowles Head site. Then, every fifth year, all ten sites will be sampled. Accomplishments since last report: All FY 2019 (summer 2018) LTEMP sampling was completed and the 2018 LTEMP Report based on this sampling is also in hand. 9520 – Marine Invasive Species Objectives: Non-indigenous species (NIS) plans call for supporting the green crab and tunicate monitoring networks in our communities; a continuation of reviewing ballast water treatment technologies and regulations; commenting on local and national NIS regulations, including support for legislation establishing an Alaska Council on Invasive Species or a similar process, and consideration of more baseline research if grant opportunities (such as the past partnership with USF&WS) present themselves. Accomplishments since last report: A draft final 2017 plankton sampling genomic analyses by Jon Geller of Moss Landing Marine Lab was included in the March 4, 2019 meeting packet to update the committee on lab analyses and to undergo a first read. Geller reports that his team also did a bit of reanalysis of the 2016 data because they wanted to compare the two years. That really only showed how different the sites were - he doesn't think it is so much a year difference. But a couple of NIS in the 2016 report were not recovered in the reanalysis. He says that his team modified their pipeline a little, so they need to figure out what caused the difference. (he states that he re-examined the 2016 result for Mya and Botrylloides, and he stands by it).

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Cordova invasive species monitoring intern Faith Collins is preparing for 2019 monitoring. The Council’s legislative team traveled to Juneau in February and on Feb. 26, 2019, met with Representative Geran Tarr who provided the team with a draft of her invasive species bill and gave us the opportunity to provide any comments we might have. They had a good conversation about the bill and its prospects for passage and our team was pleased to see that the draft contained several PWSRCAC recommendations on last year’s bill (HB 177), including a greater focus on prevention, marine invasive species, and an invasive species coordinating committee. 9550 - Dispersants Objectives: This project provides for continued monitoring of research and regulatory issues regarding dispersants. For many years, PWSRCAC has been pursuing answers to questions surrounding dispersant effectiveness and toxicity in the cold waters of our region. This pursuit has led to a number of studies on subjects including swirling flask laboratory testing, photo-enhanced toxicity, test tanks, re-surfacing of dispersed oil, dispersants policy and other related subjects. Accomplishments since the last report: Work continues on the development of an ecological risk assessment/environmental trade-offs tool for a PWS dispersants use scenario. Banta and Allan met with report author DeCola on June 13 and came up with some suggested revisions that were discussed at the June 28, 2018 SAC meeting. 9590 – Hydrocarbon Toxicity Objectives: The Hydrocarbon Toxicity Project purpose is to research and address the gaps in knowledge regarding chronic toxic effects of oil, dispersed oil and in-situ burn (ISB) residue under study conditions closely approximating the marine waters in the PWS/EVOS region. The biggest toxicity data gap is on the chronic-level instead of the acute-level. This moves the project towards looking at the components that are most involved in chronic effects, i.e. polycyclic aromatic hydrocarbons (PAHs) or other hydrocarbon materials causing chronic effects, or hydrocarbon fractions such as water-accommodated fractions (WAF) or chemically-enhanced WAF (CEWAF). These materials could include the EPA lists of 17 of 34 PAHs, including the alkyl phenanthrenes. Project studies will need to remove the acutely lethal fractions in some way to simulate the weathering or burning process and provide the components that lead to chronic toxicity. The project may be done in two phases by initially looking at the compounds that are found in spilled oil, dispersed oil, and ISB residue (i.e. the compounds that once in the environment are bio-available). After gathering that information and performing chronic toxicity testing on them, the project may evaluate these compounds in the dispersant/oil mixture CEWAF. This project was formed by combining the existing projects of 934 In Situ Burning, 957 Bioavailability, and 959 Hydrocarbon Uptake into a comprehensive Toxicity Project on chronic hydrocarbon toxicity in order to ensure adequate funding over a period of two to three years or more. Accomplishments since the last report: Staff has been coordinating with NOAA staff regarding the PWSRCAC/NOAA MOU to be revised in preparation of funding availability for year 2 research following the Board approval of the 2020 budget at its May 2019 meeting. At the Sept. 24, 2018 Environmental Monitoring Workshop Dr. Incardona updated the committee on work being done under the PWSRCAC/NOAA MOU and related work being done in coordination with other stakeholders. He spoke to the committee while reviewing a PowerPoint presentation. He reviewed work with Whitehead and Hershberger on swim performance and other work on lipid metabolism. He said they were using three populations of herring (PWS, Sitka, and Puget Sound) and running every exposure sampling in triplicate with five different concentrations of oil, along

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with a control group. He highlighted the great gametes that they got out of PWS w/99% normal fertilization for stock comparisons with Sitka and Puget Sound stocks. They managed to archive 1200 samples for herring and Arctic cod under parameters such as PAH toxicity effects, lipid mechanics, early oil exposure embryonic sensitivity, lipids, etc. They are also working up a surf smelt methodology under Mark Tegall at the Mukilteo lab – their methodology and experimental design is working very well and Tegall is an excellent fish culturist. They will be doing more work on oil exposures this fall including some storm water exposures from runoff which looks a lot like an oil spill for salmon although more distinct from herring. They are getting metabolic study information as well as swimming performance data with results in line with what was observed in 2010. They are seeing a significant difference with medium and high doses. They will be reviewing heart and tissue data soon and would like to do this sampling with all forage fish (sand lance, etc.). 9650 – Review and Update: Coping with Technological Disasters – A User Friendly Guidebook Objectives: This project, provides for a PWSRCAC team review and update of PWSRCAC’s “Coping with Technological Disasters: A User Friendly Guidebook” originally produced in 1999. Accomplishments since the last report: A final version as approved by SAC at its Dec. 11, 2018 meeting was approved at the Board’s Jan. 2019 meeting. The Guidebook took a prominent role in the Sea Grant Collaborative Regional Oil Spill Preparedness Workshop held February 20-21, 2019 in Anchorage. The workshop was part of a series of regional workshops presented by the Gulf Research Program (GRP) of the National Academies of Sciences, Engineering, and Math; the Gulf of Mexico Research Initiative (GoMRI); and various Sea Grant partners that focused on three areas pertaining to oil spills: public health, social disruption, and economic impacts. Staffers Schantz, Banta, and Robida presented information on the formation and work of the Council, the Coping with Technological Disasters Guidebook, and ICS for Stakeholders. Board member Patience Anderson-Falkner presented on the Council’s Peer Listener Training Program and Board member Robert Archibald presented on Impacts To Mixed Subsistence Economies, Commercial Fishing, And Tourism. 9660 – The Recovery of a Subsistence Way of Life: Socio-Economic & Key Indicator Species Post EVOS Objectives: This project will use data from a recently completed ADF&G household survey as a basis for a study that will look at the socio-economics of the post-spill recovery from a local community perspective. The study took place in 2015 (study-year 2014) in Chenega, Cordova, Nanwalek, Port Graham, and Tatitlek. The survey is part of a longitudinal study (7 study years between 1990 and 2014) to examine the socio-economic effects of the EVOS event on area communities. The study examines harvest and use of wild resources, demographics, and economics of area communities. Our project will compile the survey data and do a synthesis examining areas such as post-spill economics and recovery in area communities, as well as if there was social disruption and change in the economy of the area such as the influx of money initially after the spill, and then the money drying up. The survey asked residents of Prince William Sound and lower Cook Inlet communities whether they have returned to harvesting herring, halibut, and shellfish, post-EVOS. These responses will be synthesized as part of our study. The study will be designed to use controls on either side of PWS. For instance, herring stocks in Sitka and Kodiak seem to be doing fine biologically and harvests of them continue in those areas, while the herring biomass remains severely reduced in PWS. Accomplishments since the last report: Work is on schedule to be completed in May. Staff discussed the project with Jim Fall at the February 21-22, 2019 Sea Grant Collaborative Regional Oil Spill Preparedness Workshop and he is happy with the project’s progress.