primavera 6 workshop saudi

Project Planning and Management

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Primavera Project Management 6

Workshop


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Develop the schedule and apply the resources and cost for the Plant Erection project by creating the Organisation Breakdown Structure and Enterprise Project Structure for the XYZ Company.

The Organisation Breakdown Structure is as Shown below.

President

Prince

Vice President –

Special Projects

Zakir

Vice President –

Major Projects

Siddiqqui

Director – Plant

Works

Aslam

Director – Civil

Works

Mohammed

Director – Piping

Works

Siddharth

Director – Explora-

tion

Talaue

Program Manager –

Internal

Roshan

Program Manager –

Bridges

Raja

Program Manager -

CCP

Felix

Program Manager –

Oil Exploration

Ahmed

Project Manager –

Plant 1

Dilna

Project Manager –

Plant 2

Francis

Project Manager –

Bridge 1

Muthu

Project Manager –

Bridge 2

Joe

Project Manager –

North

Regin

Project Manager –

South

Ramu

Project Manager –

Central

Azhar

Project Manager –

East & West

Reji


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The Project Structure is as shown below.

Assign the OBS to the EPS elements and projects. For this Plant erection project create a six day work week calendar with 9:00 AM to 6:00 PM and assign it as project calendar. Also create a five day work week calendar with timing as 10:00 AM to 6:00 PM and assign this calendar for two tasks. The start date of the project is May 2, 2009.

The activities are shown with WBS for two levels and the resources are given below. Analyse the resources by using profile and table. The table given below shows the list of activities.

XYZ

Special Projects Major Projects

Plant Works Civil Works Piping Works Exploration

Internal

Works

Bridges Cross Country

Pipeline

Oil Exploration

Plant 1 Project

Plant 2 Project

Bridge 1 Project

Bridge 2 Project

North side

Projects

South Side

Projects

Gas Exploration


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ID Name Duration Predecessors

SS Project

1 Start of project 0 -

101 Tendering

2 Preparation of Tender 20 1

3 Evaluation of Technical Bid 15 2

4 Evaluation of Commercial Bid 7 3

5 Award of Contract 7 4

102 Procurement

6 Ordering of Equipment 4 5

7 Site Handing Over 7 5

8 Delivery of Equipment 60 6

103 Erection Works

9 Erection of Civil Structures 20 7,8

10 Erection of Mechanical Equipment 35 7,8

11 Erection of Electrical Equipment 25 7,8

104 Testing & Closing

12 Testing of Plant 7 9,10,11

13 On load Testing 7 12

14 Commissioning 1 13

15 Finish of project 0 14


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Resource Definition

The table given below shows the list of resources that are available for the whole project.

Name Max. Avail. Price/ Unit

Materials Manager 1 550/day

Engineer 3 500/day

Quality Controller 2 550/day

Supervisor 4 400/day

Office Assistant 1 200/day

Electrician 1 250/day

Labour 20 100/day

Crane 1 450/day

Excavator 1 400/day

Assigning Resources

The table given below shows the list of resources that are needed for each and every activity. Analyse the resources by using resource profile.

Name Resource Names No. of units

Preparation of Tender Engineer

Office Assistant

1

1

Evaluation of Tech. Bid Engineer 1

Evaluation of Comm. Bid Engineer 1

Award of Contract Engineer

Office Assistant

1

1


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Ordering of Equipment Materials Manager

Office Assistant

1

1

Site Handing Over Engineer

Office Assistant

1

1

Delivery of Equipment Materials Manager

Engineer

Labour

1

1

10

Erection of Civil Structures Engineer

Supervisor

Labour

Excavator

Materials Manager

1

2

15

1

1

Erection of Mechanical Equipment Engineer

Supervisor

Labour

Crane

1

2

15

1

Erection of Electrical Equipment Engineer

Supervisor

Electrician

Labour

Crane

1

2

1

10

1

Testing of Plant Quality Controller

Supervisor

Labour

2

1

5

On load Testing Quality Controller

Supervisor

Labour

1

1

5


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Commissioning Engineer

Office Assistant

Labour

1

5

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Report

1) Prepare the schedule and find the critical path and finish date of the project.

2) Assign the resources and find the total cost of the project.

3) Track the project after 15 days with some delay in the activities.

4) Prepare the following report

a. Resource Control – Detail by Activity

b. Monthly Project Cask Flow

c. Resource Units Loading – Daily organised by WBS


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Step-by-Step Procedure

Practice 1 – Defining Structure and Calendars To define Organizational Breakdown Structure

1) Select ENTERPRISE OBS

2) Select the level below which you want to add the level and select ADD.


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3) If the newly created level wants to be inside the selected level, use SHIFT RIGHT.

To define Enterprise Project Structure

1) Select ENTERPRISE Enterprise Project Structure

2) Select the level below which you want to add the level and select ADD.

3) If the newly created level wants to be inside the selected level, use the SHIFT RIGHT.

To create new project

1) Select ENTERPRISE Projects


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2) Select the EPS node in which project has to be created. Then ADD.

3) Enter the details about the project in activity details. View Show on Bottom

Project Details.


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To create new calendar.

1) Select ENTERPRISE Calendars

2) Select Project and ADD.


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3) Select the calendar which you want to copy. Click .


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4) Select

5) To define each days working time, click


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To assign a calendar as Project Calendar 1) Select ENTERPRISE Projects

2) View Show on Bottom Project Details 3) Select Defaults


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4) Select calendar and click

To assign a calendar as Task Calendar 1) Open the project. File Open

2) View Show on Bottom Activity Details 3) Select General


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Adding Activities 1) Open project


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2) Click to add activities.

Activity Sequencing 1) Open the project

2) View Show on Bottom Activity Details 3) Select Relationships


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Use either Predecessor or Successor to link the activities and give relationship type and lag.

WBS

To define the WBS for the project 1) Project WBS

2) Click . 3) To add one level below the selected level.


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To assign WBS level for the project 4) Use Activity Details General

5) Click

6) Select WBS level and click .


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Resources

To define the resources 1) Enterprise Resources

1) Click General to give resource ID, name etc. 2) Click Details to mention whether it is labour, non labour or material. Currency and overtime factor can also be mention here. 3) In the Units & Prices we can give the availability of resources and the price.


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To assign resources 1) Project Activities

2) View Show on bottom Activity Details 3) Select Resources

4) Click to assign resource directly.


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5) Select the resource and click

Resource Analysis

View Show on bottom Resource Usage Profile


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Red colour indicates the over allocation of resources.


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Update Progress 1) Save the baseline. Project Maintain Baselines

Click to create new baseline.

To assign the baseline Project Assign Baselines


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1) Select each and every activity and for each activity, you need to specify the Actual

Start, Actual Finish and the percent complete and the remaining duration for the

activities in status tab

2) Then, you need to schedule the project by specifying the data date that is the status

date what you are going to set.


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3) For comparing the actual progress and the baseline schedule go to View Bars and

display the baseline bar.

Earned Value Analysis For doing the earned value analysis, follow all the steps mentioned in the previous topic. Go to

Activity details Expenses. Give the extra amount which you spend in the Actual cost and

find the EVA. To get the EVA, Planned Value, Earned Value and Actual Cost, go to

Tools Reports Earned Value.

Report Generation

For taking tabular reports, Tools Reports Reports


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Top Down Estimation

The Top Down Estimation feature allows us to calculate the resource units of labour, non labour

and material using estimated weight in a top down manner by applying weights to WBS

elements and activities. The top down estimation approach can be followed in certain cases

where the project’s total estimated units of the resource are known and with the help of that the

individual resource units can be calculated. Certain conditions where the project manager/

resource manager knows the total resource units of the project based on his previous experience

in the similar type of project.

The top down estimation feature can be used for labour and non labour resource at once, but for

material resource it has to be calculated individually only, since the unit of measure is different

for each resource. Also this feature cannot be applied for Microsoft office Project managed

projects. Any changes that we get through this Top Down Estimation cannot be made Undo.

The Top Down Estimation feature works based on the weights that we give to WBS elements

and Activities. The following procedure has to be followed in using the Top Down Estimation:

Give weights to the WBS elements for the set of activities under which the resource units

need to be calculated

Give weights to the activities for which resource units need to be calculated

Apply Top Down Estimation by selecting the appropriate WBS for which the resource

units need to be calculated.

Calculate resource units for labour, non labour and separately for material resources as it

cannot be done at once as we do for labour and non labour.

Save the calculation for future comparison and use.

Note: If labour units and non labour units follow different level of resource distribution

in the WBS element then apply that separately as we do for material resource.

Assigning Estimation Weights to WBS Elements


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We can assign estimation weights to work breakdown structure (WBS) elements and activities

to perform Top-down estimation. We can assign estimation weights directly in the Project Man-

agement module or import them from the Methodology Management module using Project Arc-

hitect.

The Project Management module uses the estimation weights to calculate the number of units

that each WBS element receives in relation to its lower-level elements in the WBS hierarchy.

For giving the Estimated Weights to the WBS elements select Display Columns Size or

View Columns Size from that you can see the column Est Weight as shown in the figure

below.

In the example above, WBS level 1 shows Pump Station and in the second level of WBS Pump

Station 1 and Pump Station 2 are available. The activities under the WBS can be listed by select-

ing the Activities view. For the WBS elements and the activities Est. Weights can be given as

required on how the resource units need to be calculated and distributed to the resources in the

activities. For giving Est. Weight to the activities insert the column Est. Weight from the Gener-

al category of the column.

Define some resource Labour, Non Labour and Material Resources and apply to the activities

for calculating the units of resources for each activities.


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The resource definition sample is as shown below:

Now assign the resource to the activities. A sample assignment for an activity is as shown

below:


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Now we give the est. weight for the WBS 1 – Pump Station 1 as 5 and WBS 2 – Pump Station 2

as 2. With this estimated weight now we can calculate the units of resources for the activities

using Top Down Estimation.

Note: In this situation we are not applying est. weights to the activities.

Select Tools Top Down Estimation. The dialog box will appear as shown below:

Now we are going to calculate the estimated units for the Labour units. Select Estimated Labour

and then select the WBS under which the units need to be calculated and give the Estimated

Units for example as 500 using prior experience. The dialog box will appear as shown below

with the estimated units and adjustment units calculated.

Note: For calculating units for individual labour then in the resources, select resource.


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You can apply adjustment factor as required in positive or negative and as per that the

adjustment units will be calculated. After applying adjustment factor:

Now select Save As, so that in future it can be used to apply based on the applied units, which

can be seen in the History.

Now select Apply and you will be able to see the changes in the resource assignment for the

activities. You can insert columns Budgeted Labour units and Budgeted Non Labour Units in

the activity table and for material units it can be seen in the resource assignment information.

The formula used in calculation is

Estimated Units for WBS 1.1 =

(Est. Weight of WBS 1.1 / Total Est. Weight of all WBS) * Estimated Units


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In the same way the resource units can be calculated for Non Labour Resource and Material

Resource. For material resource we need to select the material resource in the option Resource.

Now it can be seen that the units are assigned equally to the activities under the single WBS, but

in real practice the activities will be having different assignment units. Now apply the weights to

the activities using the Est. Weight column and follow the same procedure for calculating the

units using Top Down Estimation.

Est. Weights to activities assigned:

After doing the Top Down Estimation:


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primavera 6 workshop saudi

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