primary school robertsonlaerskoolrobertson.co.za/code of conduct-learners.pdf · governing body....

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H:\Personal Data\My Documents\Beleide\Blou Skoolbeleidsleer\beleide+\2018\SBL beleide\Code of Conduct-learners.doc2/27/2018

PRIMARY SCHOOL ROBERTSON

CODE OF CONDUCT FOR LEARNERS Index LEGAL PROVISIONS ……………………………………………………………………………3 1 ORGANISATIONAL ………………………………………………………………………. 4 1.1 Lining up when the bell rings ………………………………………………………….. 4 1.2 Lining up at the hall ……………………………………………………………………… 4 1.3 Announcements ………………………………………………………………………….. 4 1.4 Injuries and illness during school hours …………………………………………….. 4 1.5 Changing classes ………………………………………………………………………… 4 1.6 Entrance hall/Reception foyer …………………………………………………………. 5 1.7 School hours ……………………………………………………………………………… 5 1.8 Leaving the school ……………………………………………………………………….. 5 1.9 Leaving school premises during school hours ………………………………………5 1.10 In the morning before school …………………………………………………………… 5 2. ACADEMICS …………………………………………………………………………………5 2.1 Absence ………………………………………………………………………………………5 2.2 Eating during tuition time …………………………………………………………………6 2.3 Classroom conduct ..……………………………………………………………………….6 2.4 Homework ……………………………………………………………………………………7 2.5 Late for school ………………………………………………………………………………7 2.6 Circulars book and tear-off slips …………………………………………………………7 2.7 Reports ………………………………………………………………………………………..7 2.8 Schoolwork …………………………………………………………………………………...7 2.9 During tests/examinations ………………………………………………………………...8 2.10 Toys ……………………………………………………………………………………………8 3. SPORT AND CULTURE …………………………………………………………………….8 3.1 Extramural Activities (sport and culture) ……………………………………………….8 3.2 Transport by bus …………………………………………………………………………….9 3.3 SPORT …………………………………………………………………………………………9 3.3.1 Taking part in sport …………………………………………………………………………9 3.3.2 Sport practices ………………………………………………………………………………9 4. GENERAL APPEARANCE AND SCHOOL WEAR/SCHOOL UNIFORM …………….9 4.1 Make-up ……………………………………………………………………………………….9 4.2 Hair (Boys) …………………………………………………………………………………..10 4.3 Hair (Girls) …………………………………………………………………………………...10 4.4 Jewelry ……………………………………………………………………………………….10 4.5 Nails …………………………………………………………………………………………..11 4.6 School uniform ……………………………………………………………………………..11 4.7 Girls summer uniform ……………………………………………………………………..11 4.8 Boys summer uniform …………………………………………………………………….11 4.9 Girls winter uniform ………………………………………………………………………. 11 4.10 Boys winter uniform ………………………………………………………………………11 4.11 Sportswear ………………………………………………………………………………….12 4.11.1 Girls sportswear …………………………………………………………………………..12 4.11.2 Boys sportswear …………………………………………………………………………..12 4.11.3 Uniform worn to matches ………………………………………………………………..12 4.11.4 School-cases/School bags ………………………………………………………………13 4.11.5 General guidelines ………………………………………………………………………...13

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5. HUMAN RIGHTS, FIGURES OF AUTHORITY AND VISITORS ……………………….14 5.1 Conduct of pupils towards teachers and other adults ……………………………….14 5.2 Conduct of pupils towards other pupils ………………………………………………14 5.3 Initiation ……………………………………………………………………………………….15 5.4 Games ………………………………………………………………………………………….15 5.5 Ridiculing/teasing fellow-pupils ……………………………………………………….. 15 6. OUTINGS …………………………………………………………………………………… 15 6.1 Conduct and behaviour after school hours, outside school grounds and in public ………………………………………………………………………………… 15 7 USE OF PHYSICAL FACILITIES AND SCHOOL PREMISES ………………………… 15 7.1 Participation in improvement and maintenance of grounds/premises ………… 15 7.2 Ball games ………………………………………………………………………………… 15 7.3 Electrical Installations ………………………………………………………………… 16 7.4 Bicycles …………………………………………………………………………………… 16 7.5 Behaviour on school grounds ………………………………………………………… 16 7.6 Running on stoeps ………………………………………………………………………… 16 7.7 Cloakrooms …………………………………………………………………………………. 16 7.8 Staffroom ……………………………………………………………………………………..16 7.9 Breaks …………………………………………………………………………………………16 7.10 School building and grounds …………………………………………………………….17 7.11 Tennis courts ………………………………………………………………………………..17 7.12 Access to school ……………………………………………………………………………17 7.13 Stairs …………………………………………………………………………………………18 7.14 Vandalism and malicious damage ………………………………………………………18 8. GENERAL (Offences not to be tolerated) ………………………………………………18 9. Categorisation of Offences ……………………………………………………………….19 9.1 Category 1 Offences ……………………………………………………………………….19 9.2 Category 2 Offences ……………………………………………………………………….19 9.3 Category 3 Offences ……………………………………………………………………….20 10 Code of Ethics ………………………………………………………………………………21 11 Procedure for Disciplinary Action Against Learners ………………………………..22 11.1 Introduction …………………………………………………………………………………22 11.2 Internal Disciplinary Committee (IDC) …………………………………………………22 11.3 Governing Body Disciplinary Committee (GBDC)……………………………………22 11.4 Category 1 Offences ……………………………………………………………………….22 11.5 Category 2 Offences ……………………………………………………………………….23 11.6 Category 3 Offences ……………………………………………………………………….24 11.7 System of Credits – Guidelines ………………………………………………………….24 12 More Information on Practical Application ……………………………………………25 12.1 Recording of Behaviour …………………………………………………………………..26 12.2 Disciplinary Hearing ……………………………………………………………………….26 12.3 Verdict and Punitive Measures …………………………………………………………..27 12.4 Internal Appeal ………………………………………………………………………………28 12.5 Minutes ……………………………………………………………………………………….29 12.6 Notifications …………………………………………………………………………………29

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LEGAL PROVISIONS WITH REGARD TO CODE OF CONDUCT FOR LEARNERS OF PUBLIC SCHOOLS In accordance with Article 8(1) of the South African Schools’ Act (‘the Schools’ Act’), the Governing Body of a public school must accept a Code of Conduct for the learners of such a school. Article 8(1) of the Schools’ Act requires a process of consultation between the Governing Body, learners, parents and educators of the school before such a Code could be accepted. Should substantial changes to the Code become necessary, this process has to be repeated. The final decision on the contents of the code of conduct, however, rests with the Governing Body. The requirement for consultation signifies that the Governing Body should seriously, objectively and rationally consider that which had been submitted to them. INTRODUCTION This document is the Code of Conduct of Robertson Primary School and was accepted by the Governing Body on 5 June 2017, after due consultation with the parents, learners and educators of the school, on the contents of the code of conduct. The code of conduct was drawn up in compliance with the relevant provisions of the Constitution of the Republic of South Africa, Act 108 of 1996; the South African Schools’ Act, Act 84 of 1996 (the Schools’ Act); the Education Policy Act, Act 27 of 1996; Guidelines for Code of Conduct for Learners (General Notification 776 in Government Gazette 18900 of 15 May 1998); the Regulations pertaining to Apparatus for Drug Testing and the Procedures to be followed (GN 1140 in Government Gazette 31417 of 19 September 2008); Regulations for Safety Precautions at Public Schools (GN 1040 in Government Gazette 22754 of October 2001, as revised) and applicable provincial acts. PURPOSE Although it is the duty of the government to ensure the availability and accessibility of education, this must be supplemented by the dedication and commitment of responsible roll players, viz. educators, learners and parents. This code of conduct is aimed at promoting such dedication and commitment. The purpose of this code of conduct is to establish a disciplined and dedicated school environment which is committed to the promotion and upholding of quality education. The code of conduct endorses the Mission of the school. Learners and their parents/guardians should ascertain that they are familiar with the content of this Code. As soon as learners have been enrolled in the school, they are subject to its code of conduct, and prompt compliance is expected of them. Should learners be guilty of infringements or contempt of the Code, they will be disciplined according to the proscribed procedures.

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1. ORGANISATIONAL 1.1 Lining up when bell rings Two bells ring at the beginning of the school day and at the end of every break. When the first bell rings before school, all the learners must line up according to classes at the indicated areas. During lining up after the second bell or as soon as the teacher on duty appears (whichever happens first) all the learners must stand to attention, facing to the front. At a sign given by the teacher on duty, the learners walk according to their class groups to their respective classrooms. The teachers accompany the learners to their classrooms. 1.2 Lining up at the schoolhall When lining up for functions in the hall, learners move briskly to lining-up area at the hall. When learners enter the hall, absolute silence prevails. Each learner attends functions in the schoolhall with due respect. 1.3 Announcements When announcements are being made during line- up or over the intercom, everyone must keep quiet and pay attention to what is being said. 1.4 Injuries and illness during school-hours Should a learner be injured or become ill during school-hours, it must immediately be reported to the office. Such a learner may only be fetched by a .person other than parents with the written consent of his/her parents. 1.5 Changing classes When the bell rings for the next period the learners immediately come under the supervision and control of the teacher for the next period. During changing of classes learners briskly move in lines to the next classroom. While changing classes, no one is allowed to visit the cloakroom unless in exceptional cases. When arriving at the next classroom, wait until the teacher gives permission to enter. Changing of classes takes place in silence so that other groups are not disturbed. Schoolbags are carried on the righthand side. Always keep to the left, especially on staircases where learners could easily be injured.

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1.6 Entrance hall / Reception foyer No learner may use the entrance hall as a means of entrance to the school. The corridor adjacent to the secretary's office may not be used at all except to see the secretary. 1.7 School-hours In winter the schoolday starts at 07:45 and ends at 14:10. In summer it starts at 07:15 and ends at 13:40. 1.8 Leaving School When a learner knows that he/she is about to leave the school, the parents must in time ask the secretary for a certificate of transfer. Before a transfer certificate can be issued, all school property must be returned and outstanding accounts settled. 1.9 Leaving school grounds during school hours No one is allowed to leave the school grounds without permission of the headmaster. Before a learner leaves the school grounds with permission, he/she must report to the secretary. 1.10 In the morning before school No learner is allowed to be in a classroom before school except when on duty, or with special permission (maximum 3 learners) or when the teacher is in the classroom. Learners must be in time for school. Latecomers must report to the office. When learners arrive at school, schoolbags must immediately be placed in the rows. Having done so, learners should immediately vacate the verandas and stairs and go to their respective play areas. After having arrived at school in the morning, learners are not allowed to leave the school grounds again without permission. 2. ACADEMICS 2.1 Absence Learners may only be absent from school as a result of illness or another valid reason. Parents must inform the school of absence so that arrangements can be made regarding schoolwork. A learner who has been absent must as soon as he/she returns, hand in a letter from his/her parents explaining the reason for absence. This letter must be handed to the teacher concerned during the admin period. After an absence of more than 2 days a doctor’s certificate is required. During school hours urgent leave of absence will be granted by the headmaster, on a special form, for serious illness, death, a funeral, an appointment with a specialist, etc. No learner may phone a parent or anybody else during school hours to fetch him/her before the necessary permission is granted by the office. In the above-mentioned case the parents must personally fetch the learner at school, where he/she will be waiting at the office.

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Learners absent during a test or examination will not receive any marks unless a doctor’s certificate is provided. Irregular attendance of school interferes with the progress of the learner and will result in indolence, lack of interest and, in due course, in ignorance and incompetence. Just as an adult should aim at doing his best at work every day, a learner should view attending school as his/her job. 2.2 Eating during tuition time No learner may eat during teaching periods. If this happens, the teacher may confiscate all food / sweets / other eatables. 2.3 Conduct in classroom Inside the classroom it is the duty of every learner to render his/her best to maintain order and to assist in work proceeding as smoothly as possible. Any behaviour which has a negative impact on the learning environment is regarded as misconduct and will be dealt with accordingly. Learners are not allowed to bring toys/playthings eg. catapults, fire crackers, water pistols, pets, electronic games, peashooters etc. to school or be in possession of them. Learners should remain standing after entering the classroom, until the teacher tells them to sit down. Schoolbags may not be placed on tables / desks. Learners must pick up scraps of paper scattered around their desks and dispose of them in the waste-paper basket when they leave the classroom. Desks or tables and chairs must be left in orderly rows. Under no circumstances may a learner write or scratch on the furniture. During tuition time, no learner may be outside a classroom without permission of the teacher in the classroom. No learner may change classes or go to the cloakroom during tuition time without permission. During tuition time no talking is allowed without permission from the teacher. When the headmaster, a teacher or a visitor enters a classroom during a teaching period all the learners must rise briskly and remain standing until they are told to sit down. When a teacher addresses a learner, the learner is required to stand unless the teacher rules otherwise. For the sake of discipline in the classroom a learner must raise his/her hand to ask a question and then await his/her turn to speak.

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2.4 Homework Homework provides learners with the opportunity to learn to work and study independently, therefore it is not limited to written work. A dedicated learner is never without homework. Work done in the classroom must be revised at home to make sure that the learner understands everything and knows it well. Only the prescribed homework book of Robertson Primary School may be used. All homework must be written down in pen in the homework book under the date when it should be completed (as in an ordinary diary) and must be signed by a parent. Homework must be written down every day, also homework completed in class. Systematically mark off the work done at home to ensure that nothing is left out. Homework books must be signed every day by one of the parents. 2.5 Arriving late for school Learners must be in time for school. During assemblies in the hall, late-comers must attend it and report to the office afterwards. On other days, when the learners are already in the classrooms, late-comers must first report to the headmaster or secretary before going to their classes. 2.6 Book for circulars and tear-off slips All pupils must have a book in which all the circulars are pasted. It is the learners’ responsibility to see to it that their parents sign every circular so that the school can control whether parents have received the information. All tear-off slips signed by parents must be presented at school the next day. Although circulars are sent by e-mail as often as possible, the hard copy received by the learner remains the official circular to be signed. 2.7 Reports At the end of each term a report is sent to the parents. These reports must be signed by the parents and sent back to school on the first day of the new term. Workbooks must also be signed by parents at least once a term, to indicate that they are aware of their child’s progress. A date for this will be set on the date list. 2.8 Schoolwork Our academic work which includes homework, projects, studying for tests and examinations etc. is always given priority. Homework must be conscientiously written down in homework books and be neatly done. Always pay attention in class and ask questions if you do not understand the work. If textbooks and exercise books are handed out in class, they must be neatly covered with plastic as soon as possible.

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Take care of books and modules and do not deface them. Modules and loose pages must be kept in plastic sleeves. Written work must be of good quality and neatly done. To keep books and modules tidy and in a good condition, a sturdy schoolbag must be used (not a soft rucksack or a carry-bag). Prepare yourselves well and in advance for test and examinations. 2.9 During tests/examinations a) Make sure that your name and grade appear on each answer sheet. b) Read the question paper thoroughly and answer all the questions. c) No dishonesty will be tolerated. d) There may be no communication between learners during a test or an examination. e) Learners are not allowed to use or possess Tipp-Ex in school. 2.10 Toys/playthings No playthings, including balls, may be taken into the hall or classrooms. No cell phones, radios or CD players may be brought to school without permission. Balls may only be taken into a room or hall with permission from the relevant teacher. The school takes no responsibility should such an item be mislaid or damaged. 3. SPORTS AND CULTURE

3.1 Extramural activities (sports and culture) We aim at mass-participation and mass-involvement in sport, either as competitors or as spectators. We try to involve all players during practices, but to be selected for a match should be regarded as a privilege. Punctuality where practices and meetings/matches are concerned, is of utmost importance. To behave like a good sportsman on the field/track, the pavilion and next to the field/track, is our motto. Negative comment on a referee or coach, eg. where a player is not selected for a team, will be viewed as poor sportsmanship. We win or lose like sportsmen, with modesty. When required, the complete prescribed sports uniform of the school must be worn and the learners must be immaculate in dress and example. During and after sports meetings, it is the duty of every learner to see to it that the fields/grounds are clean and tidy. Winners are always congratulated sincerely. We always thank our opponents after a match. When other schools visit us, we make friends with the learners and make them feel at home with our hospitality.

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3.2 Transport by bus

When making use of transport by bus, learners should behave in such a way that the driver would be eager to transport them again. No one is allowed on the bus before permission is granted either by the driver or the teacher on duty. During an outing, learners must first line-up alongside the bus after disembarking. No learner may leave the bus or open the door before the bus/vehicle has stopped. No learner may eat or drink anything on the bus. While the bus is in motion or after having stopped, no learner may move about on the bus without permission. 3.3 Sports 3.3.1 Participation It is the duty of every learner to participate in the sport of his/her own school before joining the activities of another institution/club. A rugby or netball player will not be allowed to play for another institution/club without permission of his/her coach. The activities of the school where a learner is enrolled, must receive preference over private affairs. Learners are obliged to participate in at least one type of sport. 3.3.2 Sports practices Learners must be on time for sport-practices. If a learner cannot attend a practice, the coach must be notified. If a learner stays away without permission, he/she is running the risk of being left out of the team in the following matches. Prescribed sportswear is required at the practices.

4. GENERAL APPEARANCE AND SCHOOL UNIFORM In this instance, neatness is the cue and parents and learners have to submit to the school’s point of view. 4.1 Cosmetics/Make-up No lip gloss, mascara, eyeliner, blusher, foundation or medicinal cream or any other cosmetics are allowed. This rule applies when learners are in school uniform

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4.2 Hair (boys) Hair must be cut neatly Hair around the ears must be clean-cut. When hair is combed straight down, it should not reach the ears. In the neck, hair should be cut at least 2cm above the collar. No curly ends are allowed. Hair should be cut thicker towards the top and follow the curve of the head without forming a “step” The forehead must be open and clean. If the hair is combed forward it should not be lower than 2 cm above the eyebrows. Hair must not appear too curly or stand away from the head. No ultra-modern hairstyles will be allowed. Hair in front of ears (sideburns) may not be lower than top aperture of the ear. Hair must be neatly trimmed and not appear ragged. Hair may not be coloured or permed. Neatness of hair also applies to school and sports functions. The school may judge whether a boy’s hair is short enough. 4.3 Hair (Girls) The hair must be evenly cut and not appear ragged. Hair may not be coloured or permed. Hair may not appear too curly or stand away from the head. No ultra-modern hairstyles will be allowed. The fringe may not touch the eyebrows otherwise it must be combed away from the forehead. Blue or silver clips may be used. Hair must be tied back with a navy ribbon/tie/elastic if it reaches the collar. Neat hair also applies to school and sports functions. 4.4 Jewelry Only wrist-watches and medic-alert bracelets may be worn. No rings, bangles, pendants, etc. are permitted. Only girls may wear gold or silver earrings (sleepers) or studs if their ears are pierced. Only one earring may be worn in each ear and only in the lower part of the earlobe. Earrings should have a maximum diameter (cross section) of 16mm and may not be thicker than 2mm

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4.5 Nails Nails may not be longer than fingertips. Nail polish may not be used. Nails must be clean and neatly trimmed. 4.6 School Uniform Parents are requested to buy only the prescribed school uniform available at official stores or else to submit clothes to the school for approval. Everybody should strive to promote uniformity, pride and respect. School attire must always be neat and clean. All the garments and personal belongings of a learner must be marked with his/her name. No coloured T-shirts may be worn underneath white shirts. 4.7 Summer uniform for girls Navy blue skirt (acceptable length) White shirt: short sleeved Black school shoes with short white socks. (Grades 4 – 6 may come to school barefoot in summer) Jacket of school tracksuit or sleeveless pullover Navy blue V-neck school jersey (if necessary) must be worn underneath jacket of school tracksuit. 4.8 Summer uniform for boys Grey short or long trousers White shirt: short sleeved Black school shoes with long grey socks. (Grades 4 – 6 may come to school barefoot in summer) Jacket of school tracksuit or sleeveless pullover Navy blue V-neck school jersey (if necessary) must be worn underneath jacket of school tracksuit. 4.9 Winter uniform for girls Navy blue skirt (acceptable length) or trousers of school tracksuit White shirt with top button: long or short sleeved, with tie Jacket of school tracksuit or sleeveless pullover Navy blue V-neck school jersey (if necessary) must be worn underneath jacket of school tracksuit. Black shoes and long black stockings with skirt. Short white socks with trousers of school tracksuit 4.10 Winter uniform for boys Grey short or long trousers or trousers of school tracksuit White shirt with top button: long or short sleeved, with tie. Black school shoes and long grey socks Jacket of school tracksuit or sleeveless pullover Navy blue V-neck school jersey (if necessary) must be worn underneath jacket of school track suit.

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4.11 Sportswear 4.11.1 Girls Sportswear Physical training and athletics White sleeveless golf shirt with collar and RLS emblem and navy blue quantex shorts with pockets. For swimming, a one-piece bathing costume is prescribed Matches Tennis White sleeveless golf shirt with collar and RLS emblem and navy blue A-line skirt (Team plays in sponsored skirts) Socks and footwear are predominantly white Hockey White sleeveless golf shirt with collar and RLS emblem and navy blue A-line skirt Blue hockey socks of the High School. Netball White sleeveless golf shirt with collar and RLS emblem and navy blue A-line skirt White school socks 4.11.2 Boys Sportswear Physical Training and athletics White golf shirt with RLS emblem Navy blue quantex shorts with pockets Tennis White golf shirt with RLS emblem Navy blue quantex shorts with pockets (Team plays in sponsored shorts) Socks (white) and footwear predominantly white Hockey White golf shirt with RLS emblem Navy blue quantex shorts with pockets Blue hockey socks of High School. Rugby Rugby jersey and navy blue P.T. shorts Cricket White golf shirt with RLS emblem Navy blue quantex shorts with pockets 4.11.3 Dress to/at matches Teams must be uniformly dressed. Learners must wear the school tracksuit. During matches learners will only be allowed to wear the official school cap. Learners who attend sports events as spectators must be dressed in school uniform. 4.11.4 Schoolbags Only sturdy bags, preferably of canvas or leather, are allowed. The bag must be sturdy, of standard size (at least 40 x 25 cm) with partitions. Bags should be large enough so that books, modules and other documents, could easily fit into it and will be kept intact.

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The general appearance of a learner should be enhanced by a neat schoolbag. . No graffiti or stickers will be allowed on the bag. 4.11.5 General guidelines School uniform is compulsory. Nametags: Each learner will be supplied with a nametag. Should it be misplaced or damaged, it is the learner’s responsibility to have it replaced. Replacements can be ordered from the office, at the prevailing cost. The prescribed school uniform must be worn during: - Official school hours - Official (formal) school functions after school hours - Sports meetings, as spectators (unless school management has decided differently) - Representing the school in official capacity during public functions (eg. laying of

wreaths, Junior Municipality etc.) At cultural and other outings, learners will only be allowed to represent the school when they are in full school uniform. At such meetings they must wear shoes. School uniform during formal evening functions will be determined by the season or as decided by the staff. School uniform must always be clean and neat. School shoes must be clean and polished Every day we greet everyone in a friendly and sincere manner. We strive towards getting to know everyone in the school. We respect our superiors (teachers, parents and seniors) by being polite (eg. by greeting them, by opening doors for them and by allowing them to enter first etc.) We never contradict superiors and we execute orders promptly. We aim at keeping our language pure and we refrain from using bad language. We do not ever misbehave ourselves. We should not ever damage or steal the property of anyone else. Inside and outside our school-grounds we always act as true “ambassadors” of our school, in other words our dress and our conduct must always be exemplary and praiseworthy.

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5. HUMAN RIGHTS, PERSONS OF AUTHORITY AND VISITORS 5.1 Conduct of our learners towards teachers and other adults We expect our learners to be polite and friendly towards their teachers and to greet them properly. We expect our learners to be obedient, to execute daily instructions and to do their homework to the best of their ability. It is expected of learners always to behave decently and to see to it that discipline is maintained in the school. It is expected of the learners to be loyal to the school under all circumstances. Learners should see to it that the school, the teachers and their fellow learners are always regarded with respect. False information passed on to parents to avoid punishment, is considered as serious misbehaviour. 5.2 Conduct of learners towards fellow learners In due course, all learners get the opportunity to become the seniors of the school and it is expected of the juniors to treat the seniors with all due respect. We look up to our seniors to comply with the discipline, spirit and traditions of our school. It is expected of all our learners to support and encourage each other in the various spheres of school life. Learners should be friendly and polite towards each other. Learners should be tolerant towards each other and not become angry without reason, or spread malicious rumours. Learners must do their very best in any teamwork, whether in sport or otherwise, and not let down their friends or the school. Learners should reprimand each other if someone does something wrong. Learners should under all circumstances behave in such a manner that the good name of the school is upheld. New learners are received in a friendly manner and we make them feel at home as soon as possible. 5.3 Initiation No initiation is allowed on the school grounds and no learner is allowed to be insulted or incriminated against.

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5.4 Games No rough games which may result in injuries or damage to school attire will be allowed. Senior learners may not unnecessarily interfere with the games of juniors or bother them. Games in which junior and smaller learners are bullied, will not be allowed. 5.5 Ridiculing/Teasing fellow learners Ridiculing fellow learners will not be tolerated and negative nicknames given to fellow learners are forbidden. 6. OUTINGS 6.1 Conduct and behaviour after school hours, outside the school-grounds and behaviour in public Your behaviour in public must be impeccable, whether at a school activity, at home or elsewhere. We are known by our school uniform and each one of us, when in school uniform, must be an advertisement for the school and must uphold the name of the school. Be polite and friendly towards everyone, greet everyone politely, be modest and make sure that your dress, behaviour and conduct do you credit. If a learner cannot behave himself/herself in public, it is your duty to reprimand him/her and if necessary, report him/her. 7. USE OF PHYSICAL FACILITIES AND SCHOOL GROUNDS 7.1 Participation in the improvement and maintenance of grounds Just as it is expected of each learner to be proud of his/her personal neatness, it is also expected of him/her to be proud of a neat and respectable environment. Thus every learner should be proud of the tidiness of our school grounds, buildings, sports fields, flowers and shrubs. It is not only the task of the headmaster and staff to see to the improvement and maintenance of the grounds, but the task of every learner. Any act that does not comply with this ideal will be seen as an infringement of the rules of the school. 7.2 Ball games No ball-games are allowed in the buildings, on stoeps, in the passages of the buildings, in the classrooms or on the tarred and cemented areas. No ball-games are allowed near walls because dirty balls leave marks on the walls. Senior learners will only be allowed to run and play ball-games on the rugby B-field.

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7.3 Electrical installations Learners are not allowed to tamper with switchboards or electrical installations. No learner is allowed to tamper with a light switch. No learner is allowed to use any electrical apparatus unless under supervision of an adult. 7.4 Bicycles No learner is allowed to ride on a bicycle on the school grounds. At the school gate the learner must get off his/her bicycle and push it to the bicycle shed. The same procedure must be followed in the afternoons when he/she comes to school for sports practices or at night for school functions. The bicycle must be pushed back to the gate from where he/she may ride on it. All bicycles must be locked with a chain. If they are not locked, they will be confiscated and will only be returned after paying a fine of R10,00. No learner is allowed to play near the bicycle sheds, or remain in the vicinity longer than necessary. No one is allowed to touch the bicycle of another learner, get onto it or ride it. Cyclists are strongly advised to wear crash helmets. 7.5 Behaviour on school grounds Learners must greet their teachers or visitors in a friendly manner whenever they meet them. Learners must not show signs of indolence or sloth by leaning against pillars or standing with hands in pockets. Learners respect each other and no nastiness or foul play is allowed. 7.6 Running on stoeps No running on stoeps, tarred areas and around corners is allowed. 7.7 Cloakrooms Cloakrooms are an advertisement of our school, therefore they must always be kept neat and clean. Nothing may be taken into cloakrooms, especially not food. Learners are not allowed to play in cloakrooms. Only in the case of an emergency will learners be allowed to visit cloakrooms during teaching hours and then only one learner per class. 7.8 Staffroom Silence is maintained in the area surrounding the staffroom. This area is out of bounds for the pupils. No learner may enter the staffroom without permission as well as supervision, because of confidential information that is kept there. 7.9 Breaks

a) No learner is allowed in a classroom without supervision. b) No one is allowed in the bicycle-shed or any other forbidden area. c) No cell phones may be used during breaks.

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d) No rough games are allowed and senior learners may not unnecessarily interfere with the games of the juniors or bully them.

e) Learners from different grades may only play in the playground areas allocated to them.

f) Learners are not allowed to play near motor cars. g) No stones, sticks or other dangerous objects may be thrown about. h) No learner is allowed to leave the grounds without permission of the headmaster. i) No one is allowed to play with sticks or branches.

7.10 School building and grounds No one is allowed to climb over the fence of the school. No learner is allowed in the staff room or copying-room of the school. No one is allowed on the school grounds after sunset. No tree or plant on the school grounds may be damaged. A door of a classroom may not be forced open. School desks may not be scratched on or damaged. Classroom decorations may under no circumstances be touched or damaged. Do not “ride” on school chairs. Learners are not allowed to handle any keys of the school. Each learner is responsible for his/her property. Lost articles are handed in at the office where they may be claimed. Learners are at all times responsible for the tidy appearance of their school and school grounds. No papers, food or litter may be scattered on the grounds but must be disposed of in the refuse bins available everywhere. The rule is, if I see a paper on the grounds I must pick it up even if it does not belong to me. I am breaking the rules if I walk past papers/litter without picking it up. If a learner sees a person littering, he/she must reprimand him/her. 7.11 Tennis courts Learners may wear tennis shoes (tackies) only on the tennis courts. Tennis courts may only be used with permission. 7.12 Access to the school The school may only be accessed through the gates. No learners are allowed to enter through fences or by climbing over rails.

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7.13 Stairs No learners are allowed to run on stairs. No running will be allowed on the steps of the pavilion. When learners use a staircase, they must always keep to the left. Steps must always be used one by one. 7.14 Vandalism and malicious damage No vandalism or malicious damage of private property or school property will be allowed. Any incident must immediately be reported. Not reporting such an incident to the principal will be regarded as a transgression of the rules. 8. GENERAL The following serious offences will not be tolerated or allowed under any circumstances: Foul language and swearing Hand gestures with obscene symbolic meaning Smoking on the school grounds The use/possession of alcohol and drinks containing alcohol The possession / sale / use / distribution / encouragement of any drug or substance which has an intoxicating effect on the human body Fighting / assault Possession of pornographic material or pornographic literature Sexual molestation Lack of respect for other persons Theft Formation of gangs Dishonesty or dishonest conduct of any nature Satanism Mass-action by pupils to challenge the authority of the school structure Deliberate or accidental damage of property Vandalism Foul talk and obscene jokes Slandering of fellow learners Racist actions Ill-mannered behaviour Copying of homework Untidy work and/or appearance Slack/indolent attitude No chewing gum is allowed on school grounds and no chewing when in school uniform Playing truant

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9. CATEGORISATION OF OFFENCES 9.1 Category 1 offences 9.1.1 Not busy with schoolwork (writing letters/notes, walking around, eating in classroom, etc.) 9.1.2 Books not covered, inadequate stationary/writing materials 9.1.3 Books/modules/pages or PT clothes left at home or lost 9.1.4 Problem with appearance (shirt not tucked in, untidy hair, coloured T-shirt worn under white school shirt, excessive jewelry) 9.1.5 Homework/study work/oral work not done or left at home 9.1.6 Tardiness, loitering, late for class/school or in lines 9.1.7 Untidy/slipshod work, incomplete assignments handed in, work copied from others, inexpedient execution of duties 9.1.8 Report/tests/tear-off slips/book for circulars not handed in or not signed 9.1.9 Homework book not signed, or wrong homework book used 9.1.10 Deliberate disruption of class, misconduct or shouting out in class 9.1.11 Talking/playing/creating a disturbance in groups/lines/passages; causing a delay when changing classes, sitting in the wrong place 9.1.12 Chewing gum or being in possession of chewing gum 9.1.13 Violation of rules in classroom (use of Tippex, etc) 9.1.14 Bringing toys to school 9.1.15 Riding a bicycle in the school grounds 9.1.16 Running on stoeps or in passages 9.1.17 Hare style, school clothes, book bag not in accordance with regulations 9.1.18 Littering or walking past litter without picking it up 9.1.19 Behaviour in contravention of code of conduct 9.2 Category 2 offences 9.2.1 Repetition of 5 category 1 offences (or 3 of the same offence) 9.2.2 Bullying of peers, physical or otherwise (nicknames, belittling, slandering) 9.2.3 Absent without leave from classroom or appointment 9.2.4 Littering or making a mess in cloakrooms or on grounds (eg. throwing toilet paper against ceilings/walls/into toilet bowls) 9.2.5 Entering prohibited areas (climbing on roofs or over walls and fences) 9.2.6 Excessive moodiness, extremely bad behaviour or uncivilised conduct (eg. swearing at fellow learners, spitting or urinating in school grounds 9.2.7 Taking part in dangerous, rough or forbidden games 9.2.8 Not respecting private property or the privacy of other people 9.2.9 Unsporting behaviour or rude comments from the sidelines 9.2.10 Absconding from school or classroom without permission 9.2.11 Dishonesty eg. forgery of handwriting or signature, lies, etc. 9.2.12 Serious disruption of class routine or tranquil atmosphere in class 9.2.13 Rude behaviour, contempt, contradiction (backchat), sullenness, disrespect, arrogance 9.2.14 Shooting with, or tossing around, objects in the classroom 9.2.15 Letting down a sports team (not turn up for practice or match) 9.2.16 Neglect of duties, indifference, a don’t-care attitude towards schoolwork 9.2.17 Damaging of books/modules/ school or private property 9.2.18 Written or verbal use of foul language/swearing/using obscene gestures 9.2.19 Leaving or entering school grounds without permission

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9.2.20 Behaviour in contravention of code of conduct 9.3 Catogory 3 offences 9.3.1 Repetition of categories 1 & 2 offences 9.3.2 Fighting with or assault of fellow learners 9.3.3 Harming the reputation of the school 9.3.4 Formation of gangs, terrorising or dominating fellow learners 9.3.5 Serious vandalism or destruction of private or school property 9.3.6 Being in possession of indecent reading matter or material 9.3.7 Theft 9.3.8 Cruelty to animals 9.3.9 Spreading slanderous lies or gossip 9.3.10 Serious fits of temper or aggressive behaviour 9.3.11 Serious disruption of class routine 9.3.12 Improper/rude/dishonest/indecent behaviour in contravention of values and ethos of the school 9.3.13 The use of, or being in possession of, alcohol or any drug or narcotic 9.3.14 Cheating/dishonesty in tests or exams 9.3.15 Satanism 9.3.16 Smoking in the school grounds/being in possession of cigarettes 9.3.17 Truancy 9.3.18 Misbehaviour at school functions or in public when in school uniform 9.3.19 Defiant or provocative behaviour towards a teacher, or undermining of authority 9.3.20 Swearing at teachers or fellow learners in public 9.3.21 Using foul/abusive language orally or in writing 9.3.22 Being in possession of dangerous weapons or objects 9.3.23 Racism 9.3.24 Behaviour in contravention of code of conduct

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10. CODE OF ETHICS I solemnly undertake to abide by the Constitution of the Republic of South Africa and I undertake to respect, uphold and promote the law and the judicial system. I undertake to:

comply conscientiously with this code of conduct and all the rules and regulations of Robertson Primary School;

uphold high moral and ethical standards;

to strive for responsible behaviour that will promote the school’s good name;

be diligent, conscientious and dedicated in the execution of my academic work;

treat all staff members, fellow learners and visitors with due respect.

I furthermore commit myself to promote and uphold the system of values of Robertson Primary School i.e. *Excellent service delivery *Honesty and sincerity *Loyalty *Quality *Community involvement

I submit myself to any disciplinary measures, should I fail to comply to any terms or regulations in the School’s Code of Conduct. VISION: To equip learners, through Christian based- education, to live positive, well-balanced lives. MISSION: To educate learners in their entirety, i.e. spiritually, intellectually, emotionally, socially, physically and culturally in such a way that they will conduct themselves responsibly towards their fellow men and their environment. This should transpire in a safe and stimulating environment where appropriate discipline is maintained. We endeavour to maintain the leading edge on innovation and renewal and to cultivate pride and self-esteem in our learners. Signed at ________________ on this ______day of _______________ 20___

____________________ Learner Parent/Guardian

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11. Procedure for disciplinary actions against learners The following disciplinary procedure will be used as a guideline, should there be any infringement of a regulation as prescribed in the Code of Conduct for learners. To implement this disciplinary procedure, misconduct is divided into three categories. This is in agreement with the various disciplinary measures and procedures which could be applied when addressing infringements or offences. Any reference to the governing body (GB) in this procedure includes the disciplinary committee of the governing body (GBDC). 11.1 Introduction 11.1.1 It is vital to keep in mind that the home is the foundation of discipline and education. This disciplinary code only comes into action when the parental home has failed in its primary role and this failure becomes detrimental to the school situation. 11.1.2 The point of departure for this procedure is that problems and infringements should first of all be solved by the teacher, who is ultimately responsible for discipline in the classroom. 11.1.3 The principle of equity and justice is non-negotiable. 11.1.4 The learner must sign each category 2 or 3 offence. 11.1.5 The audi alteram partem rule (hear the other side) must apply. The learner should always be given a fair opportunity to explain his/her side. 11.1.6 The sooner the parents become involved, the better. 11.1.7 The school principal serves as the figure of appeal in the case of category 1 and 2 infringements. 11.1.8 The development of positive and motivational strategies is the responsibility of the teacher. 11.2 Internal Disciplinary Committee (IDC) - Managed by grade heads Credits may be deducted only by this committee or by the GBDC Composition: Vice-principal (Chairman) Grade Heads Principal (Optional; depending on gravity of offence) At least 3 persons will constitute a quorum Learners must appear before committee when requested to do so 11.3 Governing Body Disciplinary Committee (GBDC) - Managed by Governing Body Expulsion or recommendation for expulsion may be done by this committee only. Composition: At least 3 persons, mainly GB or staff members who have been involved in this specific enquiry. A parent member of the GB must always act as chairperson. 11.4 Category 1 Offences Mostly minor classroom infringements. It is recorded on a card with columns drawn across from each infringement, by writing the date in blue ink in the appropriate column. This does not usually result in loss of credits, unless the infringement occurs repeatedly It expires at the end of the term.

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Who usually deals with this? The homeroom teacher, subject teacher, coach, activity leader or teacher on duty Possible steps/disciplinary measures (Guidelines) 1. Oral warning/reprimand: to be conducted in private conversation with learner 2. Written warning 3. Counselling and guidance: Engage in instructional dialogue in an effort to solve the problem 4. Writing out: Constructive tasks. bring learner into repetitive contact with subject matter, improvement of handwriting, letters of apology 5. Specific tasks: in the classroom – ordered by and done for teacher (wash floors, windows, toilets; scrub desks, etc) 6. Send learner out of classroom: aimed at removing the disruption, usually for a short period. Repeated infringements may lead to longer periods of time. NB There must be a follow-up discussion between teacher and learner. 7. All these infringements must be duly noted in blue and black ink in the learner’s punishment record. (Try to indicate the disciplinary measures administered) 8. Repetition of infringements is regarded as serious. Normally any 5 Category 1 offences are treated as Category 2 offences. The offence is duly noted in the punishment record, to which the learner must add his/her signature.

11.5 Category 2 Offences Regarded as serious. Usually results in loss of credits. Who usually deals with this?

Teacher/ Grade Head/ IDC Course of Action 1. All Category 2 offences which do not arise from Category 1 offences should be reported to the grade head for record keeping. A descriptive record of the offences as well as measures taken should be recorded in the punishment record, in black ink. 2. A grade head has the authority to administer punishment, eg specific tasks or community service, should extenuating circumstances be accepted. 3. Counselling and guidance: engage in constructive, educational discussion with learner, should extenuating circumstances be accepted. 4. Warning/ reprimand in the case of extenuating circumstances 5. May decide on referral and recommendation to IDC (who may decide on detention, with loss of credits) 6. Suspension from participation in school activities such as sport, culture or social functions. Possible steps/disciplinary measures by the IDC (Guidelines) 1. Detention: Less serious infringements: 1 detention session and loss of 1 credit More serious offences: 2 detention sessions and loss of 2 credits 2. Incorporated into group of workers – service to school eg. scrub desks, pick up litter, wash windows/walls/floors, gardening, etc. 3. Descriptive record of the offence(s) and disciplinary measures taken must be recorded in the learner’s punishment record, in red ink. 4. In certain cases brought before the IDC parents may be notified

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5. Recurring Category 2 offences automatically become Category 3 offences 6. If deemed necessary, the IDC may refer the matter to the GBDC.

11.6 Category 3 offences Very serious offences

Who usually deals with this? They are directly referred to the principal/IDC/GBDC Possible sanctions (Guidelines) 1. These offences are recorded in green ink on the learner’s punishment record, as well as on his/her Edlab record and the parents are notified. 2. Serious warning and deduction of 1 credit 3. Learner is removed from position of leadership, stripped of school colours or awards for academics or sports, also potential awards; deduction of one credit 4. Deduct one credit and suspend from privileges such as attendance of and participation in school functions and activities; no testimonial or letter of reference will be issued 5. Detention and deduction of credits 6. Suspension up to a maximum of 7 (seven) schooldays and deduction of 1 to 2 credits 7. Expulsion (In a case where a learner presents a threat to the safety of other learners or staff members, the Governing Body may decide to recommend expulsion of a learner to the Head of Department, for a period of up to 14 school days, pending the ruling of the Head of Department

11.7 System of Credits – Guidelines When entering the school for the first time, each learner receives 12 credits Deduction of credits is recommended by the grade head and presented to the chairperson of the IDC, along with the written data. Only the IDC and/or the GBDC may deduct credits. No teacher has the right to do so. The IDC will give parents written notice of deduction of credits, as well as the reasons for it. After loss of 4 credits: - It is preferable to interview parents in a face-to-face meeting, although it could be done telephonically. After loss of 6 credits: - On behalf of the principal and the GB, the parents are notified of the gravity of the offence, as well as of the consequences this implies for the learner - Certain privileges are suspended for a fixed period of time. After loss of 7 credits: - Loss of more privileges, or prolonging of suspension from above-mentioned privileges; testimonial or letter of reference will be withheld - Henceforward record must be kept on Edlab records

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After loss of 8 credits: - Sequential to loss of 8 credits, GB becomes comprehensively involved and, according to law, written communication with parents is imperative. Minutes must be kept. If suspended for one day, a learner will not be allowed to enter the school grounds. Should he/she thus not be able to write a test or an exam, those marks will be forfeited. Tests will not be written at a later date and the teachers are under no obligation to mark work or assist in the catching up of work not done during the time of suspension. It is the responsibility of the parents to see to it that a suspended learner is kept grounded at home. - Suspension and expulsion may be decided upon only by the GBDC. After loss of 9 credits: - Suspended for 3 (three) schooldays. Terms and conditions as mentioned above. After loss of 10 credits: - Suspended for 5 (five) schooldays. Terms and conditions as mentioned above. After loss of 11 credits: - Suspended for a second phase of 5 (five) schooldays. Terms and conditions as mentioned above. After loss of 12 credits: - Learner is expelled from school. A learner retains one half of his/her deducted credits for the following year, eg. should a year be concluded with 8 remaining credits, the next year is started with 10 credits. The credits are indicated on the “Attitude and Values” report. Should a learner complete his/her school career without the loss of any credits, this should be mentioned in a report or testimonial. Should a learner lose no credits within a specific school year, he/she starts the new school year with 12 credits, even though he/she had not started the previous year with 12 credits. The possibility of replacing lost credits in view of positive actions and sustained good behaviour will be investigated. IN THE INSTANCE OF SERIOUS ATTROCITIES AND CRIMINAL OFFENCES WHICH MAY COMPROMISE THE SAFETY OF LEARNERS AND TEACHERS, THE PRINCIPAL MAY DEPART FROM THIS PROCEDURE, IN COLLABORATION WITH THE GOVERNING BODY.

12. More information on the practical application of punitive measures It is the prerogative of the educator to decide on entries to be made in the disciplinary file. As soon as a learner has acquired 5 entries, a serious warning is issued and said learner loses his/her “spogleerderskap”. After the next five entries, the learner will be given writing-out to do. For the next five infringements a week of punishment classes will be imposed. At the next entry, the learner will sit detention for one or two hours,

in accordance with the nature of the offence.

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When a total of 25 entries have been reached, the matter is referred to the IDC (internal disciplinary committee) of the school. The learner’s parents are kept fully informed and they are usually invited to a meeting with the IDC. Should these offences continue, the next step would be for the learner, along with his parents, to appear before the IDC. Should Category 1 offences be frequently repeated, in a defiant and arrogant way, the process may be accelerated by referring it to the IDC or GBDC at an earlier stage. Detention is sat directly after school hours on Tuesdays, for the duration of the punishment. Staff members will take turns to supervise detention. IDC meetings are usually held during breaks or during assembly. For an IDC meeting, a formal appointment is made with the parents and the GB, as well as the internal committee. The objective of these meetings is to assist the learner in improving his/her behaviour and to suggest to the learner how similar offences could be prevented. Minutes are kept of these meetings and accounts are given at staff as well as GB meetings.

12.1 Recording of behaviour 12.1.1 Steps for completion of disciplinary forms: - When a learner needs to be punished, the teacher must tick the entry on the learner’s form, enter the date and initial it. - When a learner has committed a total of 5 offences, steps must be taken as mentioned above. - The homeroom teacher issues the learner with a letter which indicates the date and time of detention, or of an appointment with the IDC or GBDC. - This letter must first be sent to the office to be signed, before the learner takes it home to be signed by the parents. - The homeroom teacher will draw a thick, black vertical line after the cut-off date for each term. 12.2 Disciplinary Hearing 12.2.1 Preliminary Investigation When a learner has allegedly or presumably committed a serious offence (category 2

or 3), the chairman of the IDC may appoint an investigator. The latter will accumulate such information as to enable the principal to decide whether a disciplinary hearing is called for or not. The GBDC chairman acts as prosecutor, but may nominate an educator in his stead.

12.2.2 The Hearing 12.2.2.1 The prosecutor draws up a charge-sheet and the parents and learner receive written notice of the charge, and the place, date and time of the hearing. These arrangements are made in collaboration with the GBDC. 12.2.2.2 The notification must contain comprehensive information of the date, place and nature of the alleged offence. 12.2.2.3 A minimum period of five schooldays’ notice of the meeting is required. 12.2.2.4 The Governing Body appoints the disciplinary committee. The chairperson of the committee must be a member of the GB. The disciplinary committee is invested with the authority to attend to the disciplinary hearing on behalf of the GB and to settle the matter as conclusively as if done by the GB itself. They are entitled to act along the same precepts to which the GB is entitled by law.

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This includes the imposition and enforcement of any punitive measures, as well as a recommendation of expulsion to the Head of Department. However, this transference of authority does not preclude the GB from exercising such authority itself. 12.2.2.5 The learner must be assisted by his/her parent(s) or guardian(s) or by a person appointed by the parents. In the case of a serious offence, the learner may apply for assistance by a legal representative or another person appointed by the parent or guardian of the learner. Such application must be presented to the chairman of the disciplinary committee at least 2 schooldays before the date of the hearing. Except for the above mentioned, no other person is allowed to attend the meeting on behalf of the said learner. 12.2.2.6 Whether a learner has legal representation or not, he/she may foreshorten the disciplinary procedures by entering into a plea- and sentence agreement with the prosecutor. Such agreement will have to be ratified by the disciplinary committee, before it is enforced. 12.2.2.7 In addition to the rights of minors to testify by means of a go-between, as stated in Art. 8(7)-(9) of the Schools’ Act, under-aged learners are also entitled to be assisted by their parents or an educator of their choice. However, such a person assisting a learner will not be allowed to answer any questions on behalf of the learner. 12.2.2.8 A learner involved in disciplinary procedures is also entitled to the support, advice and counselling from an educator who has been appointed by the principal for this purpose. Such an educator, however, may not assist a learner during the actual disciplinary procedures, unless authorised to do so by the parents/guardians. 12.2.2.9 Should the learner and/or his/her parents or guardians and/or representative not turn up for the hearing, despite the proper notification, the hearing may continue in their absence. 12.2.2.10 The hearing should be fair and just, and conducted according to the directives of the appropriate legislation. The prosecutor and the learner (or the learner’s representative, if applicable), should be granted the opportunity to present their case, are allowed to ask questions, may call witnesses and are entitled to submit documents which are relevant to the case. 12.2.2.11 Members of the disciplinary committee are also entitled to call witnesses, to request additional evidence or witnesses, question witnesses, or to investigate any further aspects which would promote equity and justice in the matter. 12.2.2.12 After listening to the witnesses and viewing the evidence, the committee comes to a decision on the guilt or innocence of the learner. To this end, or with the objective of a decision on any dispute which may have arisen the committee is entitled to adjourn for a reasonable time, so as to consider its ruling on the matter. Such deliberation will be conducted behind closed doors and will be attended by members of the committee only. 12.2.2.13 Should the learner be found guilty, both the learner and the prosecutor will be afforded another opportunity to present evidence and/or to make representation of extenuating or aggravating circumstances, which must be considered by the committee in order to impose the appropriate punishment. In order to consider this, the committee is entitled to adjourn again for a reasonable time. Such deliberation will also be conducted behind closed doors and will be attended by members of the committee only.

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12.3 Verdict and punitive measures 12.3.1 Should there be a verdict of guilt, the learner, the parents of the learner and the

prosecutor must be notified of the ruling and the imposed sanctions decided upon by the IDC, within a period of five schooldays.

12.3.2 Should said transgression constitute a criminal offence, any concerned party may refer it to the South African Police Service for further investigation, notwithstanding any conviction and punitive steps taken by the GB. 12.4 Internal appeal

12.4.1 Any party who is in disagreement with the findings of the IDC/GBDC has the right to appeal against such findings, within 24 hours of receiving the written report. A

written appeal against the conviction and/or the imposed sanction is lodged with the chairman of the GB.

12.4.2 Notice of appeal must clearly state the ground for appeal. 12.4.3 Within 24 hour after receiving notice of appeal, the chairman of the GB must appoint

an appeal committee which will consist of a member of the GB as chairperson and at least two other persons with the appropriate skills and experience. Members of the DC involved in the hearing may not serve in this appeal committee.

12.4.4 Notice of appeal must be served by the chairperson of the GB to the chairperson of the appeal committee, in the presence of the DC and the other party involved. The chairperson of the GB should also see to it that the minutes of the disciplinary hearing are made available to the appeal committee.

12.4.5 The other party is entitled to make representation to the chairperson of the appeal committee, in reaction to the notice of appeal, within 24 hours after receiving said notice.

12.4.6 When considering the appeal, the appeal committee will be limited to taking into account only the minutes of the DC meeting, the notice of appeal and the representation submitted by the other party.

12.4.7 Should any party want to submit further evidence which is not part of the above mentioned to the appeal committee, such party should apply for permission to the chairperson of the appeal committee. In the case of the appellant, such application must be included in the notice of appeal, and in the case of the other party it must occur within 24 hours after notification of appeal was submitted.

12.4.8 The request to prevent fresh evidence must include a full explanation of why such evidence had not been available or had not been presented at the disciplinary hearing. It must explain the nature of the evidence, as well as its relevancy to consideration of the appeal.

12.4.9 The appeal committee must disclose its decision, in writing, within seven schooldays after receiving notice of appeal.

12.4.10 Any punitive measures imposed by the DC is suspended, pending the decision of the appeal committee.

12.4.11 When considering the appeal, the appeal committee may: a) set aside or uphold the verdict of the DC on guilt/innocence as well as on the sanctions imposed; b) impose an alternative sanction (which may include more severe measures) c) come to any other decision which it regards to be fair and just under the circumstances.

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12.5 Minutes The GB must keep proper minutes of disciplinary proceedings. To this purpose, it may appoint a person to take down minutes or record it electronically. Such person will not be part of the committee. 12.6 All notifications will be served on the appropriate documents, which will be adapted/amended according to departmental requirements. APPROVED: Chairperson of Governing Body …………………………… Date…………………….. School Principal ……………………………. Date …………………….