presenter: lemuel brady acting director dept. of institutional research northern caribbean...
TRANSCRIPT
PRESENTER: LEMUEL BRADYACTING DIRECTOR
DEPT. OF INSTITUTIONAL RESEARCHNORTHERN CARIBBEAN UNIVERSITY
OFFICE OF INSTITUTIONAL RESEARCH:ROLE AND FUNCTIONS
The “Office of Institutional Planning and Research” (UNIVERSITY OF FLORIDA,)
RESPONSIBILITIES: “The Office of Institutional Planning and Research is
responsible for :providing the university management with
information that supports institutional planning, policy formation and decision making;
The “Office of Institutional Planning and Research”
for coordinating responses to inquiries for university-related information and
serving as a comprehensive source for information about the institution; and
for administering the Board of Governors data collection/reporting system on campus.
INSTITUTIONAL RESEARCH ??
“. . .research activity carried out in colleges and universities to collect and analyze data concerning students, faculty, staff, and other educational facilities”.
Gale Encyclopedia of Education: “Institutional Research in Higher Education”
PRIMARY PURPOSE
The primary purpose of institutional research is to promote institutional effectiveness.
It does this by providing information for institutional planning, policy formation, and decision-making within the college or university.
PURPOSE
• To collect data and information to be used for planning and evaluation to determine institutional effectiveness.
•The data collection should be used for internal and external reporting needs.
•The evaluation process should help in the improvement of educational programmes and support services.
PURPOSE
Largely as a result of the significant role institutional research plays in keeping track of the performance of the institution, higher educational institutions have created a special office, called the Office of Institutional Research.
This office usually is placed in the higher hierarchy of the administrative units of the institution.
NATURE OF THE OIR’S ENGAGEMENT
By the nature of its work, the Office of Institutional Research provides vital data for internal and external surveys and reports.
It compiles data for institutional self-study and accreditation by external agencies.
NATURE OF THE OIR’S ENGAGEMENT
Institutional self-study is an attempt that every institution makes to evaluate the effectiveness of its programs and activities. It reveals strengths and weaknesses in the institution. (“SWOT “ANALYSES)
NATURE OF THE OIR’S ENGAGEMENT
The smooth functioning of educational institutions, like any other organization, depends upon the ability of the institution to identify problems and find appropriate solutions for them. Without this ability, no organization can function effectively.
NATURE OF THE OIR’S ENGAGEMENT
The Office of Institutional Research conducts research into specific problems facing the institution. The research may be focused on such areas as student attrition or retention rate, faculty turnover, or student diversity etc.
NATURE OF THE OIR’S ENGAGEMENT
Such research is undertaken with the sole purpose of finding solutions to challenges the institution might encounter in the future.
Such research is undertaken with the sole purpose of finding solutions to challenges the institution might encounter in the future.
NATURE OF THE OIR’S ENGAGEMENT
At other times, the research may be conducted with the aim of finding a solution to an existing problem or adding a new program to the curriculum of the institution.
The size of the Office of Institutional Research depends upon the educational programs and services of the institution.
NATURE OF THE OIR’S ENGAGEMENT
The Office of Institutional Research for a larger higher educational institution usually reports to the provost. HOWEVER. . .
. . .In a smaller institution, the Office of Institutional Research reports to the vice-president for academic affairs. ( THIS IS THE CASE AT NCU)
FUNCTIONS/TASKS
Collect, analyze, and interpret institutional data on students, faculty, educational programs, and administrative and support services .
Purpose of this information to provide accurate information to support planning
and decision making activities within the educational institution.
FUNCTIONS/TASKS Cont’d
Compile data on course enrollments every semester or quarter to show the distribution and major of students enrolled in each department and course.
Purpose of this informationWith this knowledge, the institution is in a better
position to:
FUNCTIONS/TASKS Cont’d
• discontinue a program that is not attracting students.
• allows the administration to allocate more funds to programs that are attractive to students.
FUNCTIONS/TASKS Cont’d
This helps the institution to utilize its resources for efficient organization and management.
gathers and maintains data on student retention in terms of gender, race, age, geographic location, and test scores, and shares this information with the student admission office.
FUNCTIONS/TASKS Cont’d
Student retention is “the ability of an educational institution to recruit and retain a student until the student graduates from that institution”.
FUNCTIONS/TASKS Cont’d
Purpose of this informationat the end of every term, the Office of
Institutional Research looks into the student population and provides the admissions office data that it needs for its recruitment and retention efforts.
FUNCTIONS/TASKS Cont’d
This information is often compiled in terms of discipline or area of study, gender, race, age, or number of years the student studied to complete the programme.
FUNCTIONS/TASKS Cont’d
Keeps track of degrees granted by every department of the institution. In particular, it identifies students who graduate with certificate, associate, bachelor, master, or doctoral degrees.
FUNCTIONS/TASKS Cont’d
Keeps track of degrees granted by every department of the institution. In particular, it identifies students who graduate with certificate, associate, bachelor, master, or doctoral degrees.
FUNCTIONS/TASKS Cont’d
This information is often compiled in terms of discipline or area of study, gender, race, age, or number of years the student studied to complete the programme.
FUNCTIONS/TASKS Cont’d
Purpose of this informationInformation on graduation records is
essential because it reflects the number of students who are able to successfully complete their studies in the institution.
FUNCTIONS/TASKS Cont’d
It also makes the administration aware of educational programs or fields of study that are or are not attracting and maintaining students through graduation.
FACILITIES . . .
Facilities in educational institutions have the potential effect of attracting students to that institution. . . . the Office of Institutional Research compiles data on educational facilities in the institution for organizational purposes.
FACILITIES . . .
The data on facilities indicates the number of classrooms, teaching laboratories, meeting or conference rooms, offices, libraries, media and technology, space utilization, housing, and vehicles.
ENROLMENT MANAGEMENT
Of primary importance to the work of the Office of Institutional Research is enrollment management.
Often the Office of Institutional Research collaborates with the Student Affairs Office to engage in enrollment and retention management activities to find out how best to retain students in their programmes.
ENROLMENT MANAGEMENT
As a result of such collaborative activities, many colleges and universities have established special programs such as scholarships or grants to attract students who are under-represented in their institutions.
MORE . . .
The Office of Institutional Research at the end of every term or year also examines and evaluates the performance of its program faculty.
It examines such variables as faculty publications, research, and general contributions to the academic community
FACT BOOK . . .
Institutional research offices produce what is called a "fact book" about the institution
The fact book presents, at a glance, general information and data concerning academic programs, students, degrees conferred, faculty and staff, finances, institutional facilities such as library holdings, and research activities by the institution.
FACT BOOK . . .
The fact book serves as a window to the institution. It provides :a summary of the achievements, programs,
progress, and facilities of the institution.it gives the public a taste of what awaits
students who decide to enroll in that institution.
FACT BOOK . . .
Institutional research offices also serve as contact points for reports and surveys requested from governmental (such as the Ministry of Education), and nongovernmental agencies.
DATA CURRENTLY BEING GATHEREDClient satisfaction survey
Why it takes longer than four years to complete the four degree program . . .
Why students withdraw from NCU . . .
Facilities status survey . . .
INFORMATIO
N CURRENTLY
AVAILABLE …
SOME QUICK FACTS . . .
GRADUATION STATISTICS BY COLLEGE AND PROGRAMMES FOR
2012
Program Number of Graduates
M.B.A 6
B.Sc Business Administration 134
A.Sc. Business Administration 17
B.Sc. Hospitality and Tourism 15B.Sc. Office Administration 1
College of Business & Hospitality Management
Program Number of GraduatesPhD Ed. 11M.A Ed. 14
B.A Early childhood Ed. 1
B.A Primary Ed. 48
B.A Secondary Ed. 87
School Of Education and Leadership
Program Number of Graduates
M.P.H 6
BSc. Dental Hygiene 1
Asc. Dental Hygiene 2
B.Sc Dietetics 11
BSc. Med. Technology 35
BSc. Nursing 90
Allied Health and Nursing
Program Number of Graduates
M.Sc. Counseling & Psychology 24
B.Sc. Counseling 3
B.Sc. Guidance Counseling 25
B.Sc. Psychology 21
B.Sc. Social Work 47
A.Sc. Social Work 1
A.Sc. Family Life Education 2
B.A English 6
A.A Spanish 1
B.A Mass Communication 49
A.A mass Communication 1
B.Sc. Criminal Justice 6B.Sc. Applied Environmental Geography 7
B.A History 1
College Of Humanities, Behavioral and Social Sciences
Program Number of GraduatesM.Sc. Biology 3B.Sc. Biochemistry 9B.Sc. Biological Sciences 15B.Sc. Biology Education 1A.Sc. Biology 4A.Sc. Chemistry 1M.Sc. Information Systems 4
B.Sc. Computer & Information Science 25B.Sc. Computer Science 6B.Sc. Mathematics 4
College Of Natural and Applied Sciences
Program Number of Graduates
M.A Pastoral Theology 4
M.A Religion 2
B.A Religion 20
A.A Religion 1
School Of Religion and Theology
College and Schools Total Graduates 2012
Business & Hospitality Management 308education and Leadership 161Allied Health and Nursing 145Humanities, Behavioural and Social Sciences 194
Natural and Applied Sciences 72S.R.T 27Total 907
Summary of Data
Business
& Hosp
itality
Man
agem
ent
educati
on and Le
aders
hip
Allied Hea
lth an
d Nursing
Humanities,
Behav
ioural an
d Socia
l Scie
nces
Natural
and Applie
d Scien
ces S.R.T
Total
0
100
200
300
400
500
600
700
800
900
1000
Total Graduates 2012
TOTAL GRADUATES 2012
COLLEGE / PROGRAMME TOTAL NUMBER OF STUDENTS
RELIGION AND THEOLOGY 20
ALLIED HEALTH AND NURSING 390
ARTS & GENERAL STUDIES 179
BUSINESS & CONTINUING EDUCATION 273
NATURAL AND APPLIED SCIENCES 162NONE 6
TEACHER EDUCATION AND BEHAVIORAL SCIENCE 270
Students Who Got Accepted For Fall But Didn’t Show Up
ALLIED HEALT
H AND NURSING
ARTS & GENERAL S
TUDIES
BUSINESS &
CONTINUIN
G EDUCATION
NATURAL AND APPLIE
D SCIENCESNONE
TEACHER EDUCATION AND BEHAVIO
RAL SCIENCE
0
100
200
300
400
20
20
Colleges/Programmes
COLLEGES AND SCHOOL MALE FEMALE Total
Business & Hospitality Management 119 326 445
Education & Leadership 121 723 844
Allied Health & Nursing 76 683 759
Humanities, Beh. & Social Sciences 199 472 671
Natural & Applied Sciences 264 170 434
School of Religion & Theology 105 4 109
TOTAL 884 2378 3262
Enrollment Statistics: Fall 2012
B
usi
ne
ss &
Ho
spit
alit
y .
..
Ed
uca
tio
n &
Le
ad
ers
hip
Alli
ed
He
alt
h &
Nu
rsin
g
Hu
ma
nit
ies,
Be
h.
& S
oci
al...
Na
tura
l &
Ap
plie
d S
cie
nce
s
Sch
oo
l o
f R
elig
ion
& T
he
o..
.
TO
TA
L
0
500
1000
1500
2000
2500
3000
3500
MALEFEMALETOTAL
Enrollment Statistics by Gender : Fall 2012
REASONS NUMBER OF STUDENTS
FINANCIAL 16TRANSFER TO OTHER INSTITUTIONS 13
MENTALLY ILL PREPARED 2COURSE COMPLETED 1
HEALTH REASONS 3CHANGE OF RESIDENCE 2
FAMILY ISSUES 2MIGRATION 6
PURSUING A DIFFERENT COURSE 1PERSONAL REASONS 4
NOT STATED 1CONFLICT WITH NCU 1RETHINK THE DECISION 1
REASONS OFFERED BY STUDENTS FOR LEAVING NCU- 2009 - 2012
FINANCIAL
TRANSFER
MENTALL ILL PREPARED
COURSE COMPLETED
HEALTH REASONS
CHANGE OF RESIDENCE
FAMILY ISSUES
MIGRATION
PURSUING A DIFFERENT COURSE
PERSONAL REASONS
NOT STATED
CONFLICT WIYH NCU
RETHINK THE DECISION
0 2 4 6 8 10 12 14 16 18
Series 1
REASONS OFFERED BY STUDENS FOR LEAVING NCU – 2009 - 2012
GRADUATE
REGISTRATION / ENROLMENT - 2012 -
College/School Programme New students Total Enrolment Male FemaleSpring Summer Fall
College of Allied health & Nursing
Master of Public Health 2 1 10 28 7 21
College of Business & Hospitality Management
Master of Business Administration 13 - 11 43 13 30
College of Education & Leadership
Master of Arts in Education - 25 - 148 23 125Master of Arts in Teaching - - - 1 - 1
Doctor of Philosophy In Education - 8 - 112 33 79
Post Graduate Diploma In Education - 6 - 11 3 8
College of Humanities, Behavioural &Social
Sciences
Master of Science in Counselling Psychology
- 15 1 35 7 28
Doctor of Philosophy in Counselling Psychology
- - - 14 1 13
College of Natural & applied Sciences
Master of Science in Biology 1 - 2 11 4 7
Doctor of philosophy in Biology - - - 3 2 1
Master of Science In Environmental Science
- - 2 11 4 7
Master of Science In Information Systems
2 1 3 12 10 2
School of Religion & Theology
Master of Arts in Religion - 14 - 15 - 15
Master of Arts in Pastoral Theology
- 15 - 28 27 1
Doctor of Ministry - 15 - 28 27 1Total 20 86 32 493 144 349
College
of A
llied
Health
and
Nur
sing
College
of B
usi. &Hos
pita
lity Mgm
nt
Scho
olof
Edu
. & Lea
d.
College
of H
u.,B
eh &
Sc.
College
of N
atur
al &
App
lied
Sc.
Scho
ol o
f Religion
& The
olog
y0
50
100
150
200
250
300
MaleFemaleEnrolment
Graduate Registration Per College/School Per Gender
Colle
ge o
f Alli
ed H
ealth
and
Nur
sing
Colle
ge o
f Bus
i. &Hos
pita
lity
Mgmnt
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,Beh
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Colle
ge o
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ural
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pplie
d Sc
.
Scho
ol o
f Rel
igio
n & T
heol
ogy
0
5
10
15
20
25
30
35
40
45
Graduate Registration Per Col-lege/School Per Semester
SpringSummerFall
Maste
r of P
ub. H
lth
Maste
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usi.
Admin
.
Maste
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each
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nviro
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c.
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r arts
In R
elig
ion
Maste
r of A
rts In
Pas
tora
l The
olog
y
Docto
r of M
inist
ry0
20
40
60
80
100
120
140
160
Graduate Registration Per Programme Per Gender
MaleFemaletotal
THE END