LAND RECORDS IN DOUGLAS COUNTY

Presented to the Land Records Council 2011

Land Records Council

Intent: In accordance with Section 59.72 (3m) create a Land Information Council of not less than eight members to advise the County Board on matter related to the Land Records Modernization plan.

Required Members:

1. Board Member – John Robinson (DC Zoning Committee, DC Forestry Committee, former DC Chair)

2. Register of Deeds – Gayle Wahner, DC ROD

3. Treasurer – Linda Helenius, DC Treasurer

4. Real Property Listers – Becky Nordskog, DC RPL & Brad Theien, City Assessor

Other Members:

1. Land Information Representative – Jon Fiskness (COS GIS Coordinator)

2. Realtor – Maria Letsos – (Realtor, Duluth Area Association of Realtors)

3. Public Safety Representative – Dave Sletten (DC Emergency Mgmt Planner)

4. County Surveyor Ben Klitzke – (DC County Surveyor/LIO)

5. Tom Bridge – Superior City Councilor

Land Records Council Roles and Responsibilities

59.72(3m)(b) (b) The land information council shall review

the priorities, needs, policies, and expenditures of a land information office established by the board under sub. (3) and advise the county on matters affecting the land information office.

Land Records Process

Land Records Council

Zoning Board

Douglas County Board

Zoning BoardRoles and Responsibilities

The statutory role of the Zoning Committee is within Section 59.69 (2) Wis. Stats., granting counties the authority to regulate land use by the adoption of a zoning ordinance, and Section 236.10 (1) (b) 3. Wis. Stats., describing the local “planning agency” role in the subdivision plat approval process. The Douglas County Subdivision Ordinance 8.1 describes the role of the Zoning Committee regarding plat approval. The committee provides legislative oversight of the Zoning and Land Information Department.

Land Records (Bud’s) Wheel

Forestry

PublicWorks

Zoning

Appraisers

Registerof

Deeds

Realtors

LawEnforcement

PropertyOwners

GISStaff

CommercialUsers

State/Federal

EMS

Surveyors

Assessors

County Clerk

Land Records

/GIS

Land Records System

PROPERTYTAX

LISTER

COUNTYSURVEYOR

REGISTEROF

DEEDS

GISTECHNICIANS

Register of Deeds

Recording of Documents

CSM’s & Plats

County Surveyor

Technical Advice

Archive Survey Documents

Property Lister

Update Tax Roll to reflect values & changes

GIS Technicians

Maintain Mapping System

Create Custom Map Products

Current Land Records Organization

Land Records Recorded Deed Process

ROD

PropertyLister

GIS

Web

SDE

Land Records CSM Review Process

Zoning

PropertyLister

Surveyor

Zoning Final Approval

ROD

Land Records Plat Review Process

Zoning

PropertyLister

Surveyor

Zoning Final Approval

Zoning Board Final Approval

ROD

Land Records Staff

DC Zoning Administrator Steve Rannenberg

COS Assessor Brad Theien

DC Surveyor and Land Information Officer Ben Klitzke

COS GIS Coordinator Jon Fiskness

DC GIS Technicians Dan Martin and Randy Jones

Land Records Information

Currently maintain all GIS data 500+ data sets and counting Maintain COSDC Mapping Site for public use Maintain data download location on COS web

site Currently maintain 48089 (1/6/11) Land

Records (parcels) in Douglas County Data is updated on a daily basis whenever

possible and pushed to the COSDC mapping site every 24 hours

Land Records Support

Currently maintain 150+ users with GIS data, Pictometry & software ESRI ELA Licensing 2 Servers and multiple off-site locations

WWTP, City Garage, Highway Dept, Forestry Dept, Landfill Web based mapping site LUG Support

Pictometry and data Data sharing agreements GIS Day in November Step by Step tutorials Platbook Production

2010 Land Records Accomplishments 

Remonumentation Funding and Township completed Linear Transportation Network nearly complete Cemetery Inventory and Modernization Project – 1 Complete Cemetery GIS Day – 75 + participants COS Landfill Mapping Geospatial Data Available Online (Reduced work on data Requests) Upper St. Croix Flood Impact Mapping Digital Floodplain Modernization Winneboujou Club Mapping Project WLIA Award for Local Government Cooperation Staff member on WIGICC Staff member on the Douglas County Leadership Group Zoning Board using GIS/Pictometry at monthly meetings Computer upgrades for GIS Staff Staff presentations at Pictometry Annual Conference, Futureview 150 GIS Users in COSDC ESRI ELA negotiated for an additional 3 years at the same cost ADC WebGuide Extreme Conversion Staff participation in EWUG, MNGISLIS, WLIA, NMNGIS Pictometry data to Local Units of Government Staff members with Pictometry Certification Parcels updated on a daily basis on web site Server planning with NWRPC GIS Software installed at the Highway Dept, Adopt a Highway data being developed Presentations to  (K-12) schools in Duluth and Superior on GIS

2011 Land Records Budget 

Internal Service Fund – Douglas County Revenues Sources Retained Fees WLIO Grant Program

COS Assessor COS IT

Land Records Council Decisions 

Chair of the Council = County Board Rep How often do should the Council meet? Majority Quorum Land Records Council page

http://www.ci.superior.wi.us/index.aspx?nid=150

Other considerations?