Homelessness Prevention and Rapid Re-Housing

Program (HPRP)

Presentation to HUD Field OfficesApril 2, 2009

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Congress appropriated $1.5 billion◦ $7.5 million for HUD administration◦ 0.2% for territories ($3 million)◦ $1.492 billion available for states, metropolitan

cities, and urban counties

Homelessness Prevention Fund in legislation

Minimum grant size: $500,000

Number of eligible grantees: 540

◦ 180 more grantees than currently get ESG (but all are CDBG grantees)

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HPRP Overview

Allocations to grantees are based on ESG formula… but otherwise HPRP is very different from ESG!

◦ Appendix B of Notice provides a comparison between HPRP and ESG

Consolidated Plan regulations only apply to application and review process

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HPRP and the ConPlan

Can do advance payments (don’t need to do reimbursement)

No match

ESG has more specific requirements for prevention eligibility

ESG prevention assistance can be used for mortgages, HPRP cannot

Environmental Review Record is not required

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HPRP Differences from ESG

States, metropolitan cities, urban counties, and U.S. territories

State subgrantees and non-profit subgrantees

New for HPRP: any local government can subgrant to another local government

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Eligible Grantees

Requirements for ALL program participants:

Homeless or at risk of being homeless and:◦ At or below 50% of AMI◦ No housing options AND◦ Lacks financial resources/support network

Initial consultation with a case manager

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Eligible Participants

Financial assistance◦ Short-term rental assistance (up to 3 months)◦ Medium-term rental assistance (up to 18 months)◦ Security deposits, utility deposits, utility

payments, moving costs, and hotel/motel vouchers

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Eligible Activities

Housing relocation and stabilization services◦ Case management, outreach, housing search and

placement, legal services, and credit repair Data collection and evaluation

◦ Includes HMIS costs Administration

◦ 5 percent of grant◦ Grantee must share “an appropriate amount” with

subgrantees ◦ Pre-award administrative costs are eligible

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Eligible Activities

How is HPRP Rapid Re-housing different from the Rapid Re-housing Demonstration Project?

Program

Eligibility Rental Subsidy Period

Centralized Intake Process

Community-Wide Screening Tool

RRH Demo

Families (households with dependent children

3-6 monthsOR12-15 months

Required Required

HPRP Individuals or Families (households with or without dependent children)

Any # of months up to 18 months

Optional (HUD recommends)

Optional (HUD recommends)

Relationship between HPRP Funds and Other Efforts HPRP is a one-time influx of funds to

implement and learn from innovative approaches

Grantees must coordinate with the Continuum and other local efforts

Grantees are strongly encouraged to coordinate HPRP funds with other Recovery Act funds in the community

Prevention: Prevent individuals and families from becoming homeless

Rapid Re-Housing: Help those who are experiencing homelessness to be quickly re-housed and stabilized

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Program Targeting

Intent of the program is to serve persons who can remain stably housed after this temporary assistance ends

Would they be homeless “but for” this assistance?

◦ Many are recently affected by economic crisis

◦ Some have been “precariously housed” and/or homeless for longer

Outcomes will be related to housing stability

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Program Targeting & Intent

1. A chronically homeless person with SMI who just needs a security deposit and moving costs to move into a CoC-funded PSH program

2. A family that is doubled-up and needs rental assistance to be able to live on their own

3. A homeowner who is struggling to maintain their housing and needs budgeting classes or credit counseling

4. A person in a transitional housing program who needs services to find permanent housing

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Quiz: Are they eligible for HPRP Assistance?

All of the above are eligible, BUT…◦ Grantees should consider the appropriateness of

the assistance for the person – HPRP is temporary, and someone with significant barriers to housing may be better served with a different program

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Quiz: Answer

Application: Substantial Amendment to grantee’s Consolidated Plan 2008 Action Plan (HUD-40119 plus SF-424 and certs)

Application packets submitted to HQ & Field Offices simultaneously 60 days from date of Notice postmarked no later than May 18, 2009

Completion of all reviews by July 2, 2009

Grant Agreements executed by September 1, 2009

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Application Process

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Application Review ProcessHeadquarters

receives applications

Simultaneously

Field Office receives

applications

Field Office sends checklist to Headquarters

Headquarters reviews

applications and notifies F.O. of any conditions

Field Office executes Grant

Agreement

Field Office reviews

applications

Monitoring Plan is being developed

◦ Headquarters and Field Offices shared responsibilities

◦ Desk reviews/on-site visits

◦ HQ may hire up to 4 new staff

Monitoring tools will be available

◦ TA providers are preparing a list of ESG slow-spenders, will be distributed to field offices

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Monitoring & Risk Assessment

May 18, 2009: Substantial Amendments due

July 2: HUD completes review

◦ Once grant agreements are signed by HUD – this starts the clock for expenditure deadlines

Sept 30: Grant Agreements with subgrantees must be signed

Two years from date HUD signed grant agreement: 60% funds drawn

Three years: 100% drawn

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Timeline

IDIS– Grantees use to draw down funding– Report on expenditures– Migration from legacy IDIS to web IDIS

– Pilot planned for late May– All grantees expected to be converted by September

HMIS– Collect client-level data– New Data and Technical standards will include

HPRP data elements, going through OMB clearance, available for public comment in late April

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Reporting Systems

HMIS

◦ Use CoC’s HMIS– Client-level data– Grantees not providing services do not need to

use HMIS for data collection and reporting– Subgrantees & grantees providing services

collect/enter data– ARRA and the Notice do not prohibit HMIS

participation by domestic violence providers– Revised HMIS Data Standards

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Reporting Systems (cont.)

• Revised HMIS Data Standards◦ Emergency clearance of HMIS Data Elements and

Quarterly reports OMB approval expected in May (expires October)

◦ Normal clearance of HMIS Data Elements, Quarterly and Annual Performance Reports (HPRP and CoC programs) and AHAR data collection (including additional HPRP data) Current APR expires November 2009 OMB approval expected in October for 3 years.

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Reporting Systems (cont.)

Grantee is responsible for submitting all reports to HUD

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Performance Reports

Report Type Reporting Period

Initial Quarterly Performance ReportDue 10/10/09

Date of HUD obligation of funds to 9/30/09

Quarterly Performance ReportsDue 10 days after end of each fiscal quarter

October 1 to December 31January 1 to March 31April 1 to June 30July 1 to September 30

Annual Performance ReportDue 60 days after end of federal fiscal year

October 1 to September 30

HUD HRE – Online Library (www.hudhre.info) Technical assistance providers will develop

HPRP materials “Virtual Help Desk” for all questions –

searchable database will be created from all answers

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Resources

Focus Groups: February

Operating Instructions and Grant Agreement

◦ Will be sent to field offices no later than April 20

Application review process and forms

Initial/quarterly report contents

IDIS

HMIS Data and Technical Standards

Monitoring Plan

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Updates

April 8: HUD webcast on HPRP Training Conferences: May and June 9 cities proposed, including Washington, DC

(in July):

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Communications

– Ft. Worth– Seattle– Los Angeles– Miami

– Chicago– Boston– Atlanta– New York City

The Notice states that pre-award costs may be incurred until the grantee submits the substantial amendment to HUD.

We will issue the following correction: grantees may incur pre-award costs until the grant agreement is executed.

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Correction

Submitted in advance:◦ If there is no existing statewide HMIS, how should

the state grantee report data in the HMIS?◦ What are HUD’s expectations for documentation

of eligibility for the program?

Other questions?

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Questions and Answers

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Thank you for your hard work!