Presentation to Chief Electoral OfficersOn

26-10-2010

Objectives of NVD

Increase enrollment of voters specially youth100% Photo-roll and EPIC coverageEnhance electoral participationGive the voters specially youth a sense of

citizenship & empowerment and inspire them to exercise their franchise

Motivate election staff by recognizing good work

What will be done on NVD?A Public Function in every Polling StationFunctions at the Tahsil, District, State and

National Level

In the Public function following will be done - Felicitation of new voters specially youth Distribution of EPIC to all voters who have not been

given EPIC so far Recognition to the work of good BLOs Explanation of the process of enrolment Receipt of Forms 6,7,8 and 8A

Preparatory ActivitiesRoll Revision -1Draft Publication between last week of

October and first week of November, 2010Final Publication on 5th January 2011Pre-revision activities should have been

completed –Polling Station RationalizationPhoto-mergingDatabase unificationUnicode conversionERMS readinessIntegration

Preparatory ActivitiesRoll Revision -2BLO appointments –

One BLO for each polling stationBLO from the same polling stationReduction in the number of teachers as BLOsGO on the increased remuneration of BLOs

according to the latest instructions of the Commission

Identity cards and sign boards for BLOsTraining of BLOs

BLA appointments

Preparatory ActivitiesRoll Revision -3Multimedia Campaign –

A Multi-Media campaign is being developed at the National Level. It will be communicated to the States for customization when ready

In parallel a Campaign to be developed by each CEO with the help of DPR of the state.

Campaign on print media, audio-visual media, as well as local folk media

Messages in the campaign – Advantages of enrolment and EPIC Process of enrolment Important dates Grievance redress mechanism

Campaign should start immediately and continue during revision period

All campaign material should be shared with the Commission

Preparatory ActivitiesRoll Revision - 4Assessment of Impact

A baseline study of Knowledge, Attitudes and Practices should be done immediately to assess the current status

A similar study should be undertaken after the multimedia campaign to assess the impact of the campaign

Copies of the questionnaire used in Jharkhand and Bihar for similar studies have been given to CEOs

The study should follow a stratified random sampling technique

Preparatory ActivitiesRoll Revision - 5Monitoring –

Information in format 1 to 8 should be prepared and analyzed to identify areas which need improvement and special monitoring. Special attention to EP ratio, gender ratio, age cohort EP ratio, photo-roll and EPIC coverage polling station wise

Daily monitoring system should be in placeTimely corrective action should be taken where

progress is poor

Preparatory ActivitiesRoll Revision - 6Transparency

Every applicant must be informed in writing the decision of ERO on his/her application. For this purpose a postcard may be sent to the applicant as soon as order is passed by ERO

Every applicant must be informed that he/she has a right to appeal against the order of ERO to the DEO and against the order of DEO to CEO

Cell Phone numbers of applicants should be taken along with the application form and stored in the database to send information on SMS

Preparatory ActivitiesRoll Revision - 7

Grievance Redress –Toll free number – call centerWebsite based grievance redressEvery complaint should be properly logged,

enquired into in time limit, and the complainant should be informed about the action taken

A complaint monitoring system should also be put in place

Preparatory ActivitiesRoll Revision - 8Ensure Correctness of EPIC- Since EPIC distribution will

be the main activity on the NVD, it is necessary that all care is taken that there are no errors in the EPIC. For this following should be done –EPIC should be printed from the electoral database, e-

details table itself. There should be no separate EPIC tablePhotographs should be merged in the e-details table in

binary formatAfter photo merging, a working copy of the roll with photo

should be printed, and given to the BLO for door to door verification. Any errors in the working copy including errors in photo-merging, date of birth, gender, address, spelling of names etc. should be corrected in the database after verification by BLO before printing the EPIC

There should be strict penalties for errors in EPIC.

Preparatory ActivitiesNVD -1CEOs to issue instructions for function in

every polling station on 25th JanuaryTraining of BLOs and other officers for the

functionPublicity of the function so that people attendLocal arrangement e.g. Pandals, Dais, PA

system, Tea etc.Invitations to local dignitariesNomination of one officer for each polling

booth to organize the function at booth level

Preparatory ActivitiesNVD -2Completion of enrollment, final publication of rolls,

verification of working copies by BLOs, correction of errors and printing of EPICs latest by 10th January

EPICs should reach the BLO for distribution at the polling station latest by 15th January

Every newly enrolled voter and every voter who will be given EPIC should be informed about the function and requested to be present in the function

Young voters to be felicitated in the function to be informed and requested to be present

Preparatory ActivitiesNVD -3

Financial Arrangements –NVD is a part of the E-Roll management in the

country. The expenditure should therefore be from the funds for E-Roll management in the budget should be used for this

Funds for E-roll management are on a 50:50 sharing basis between GOI and State and states can claim reimbursement from Ministry of Law and Justice

Financial orders, sanctions etc. should be issued in all states and UTs well in advance to avoid any confusion

Preparatory ActivitiesNVD -4Documentation and Publicity–

All NVD functions should be properly documentedPhotographs, video recording etc.Wherever possible live TV and radio coverageCoverage in newspapers, TV, radio etc.Involve local mediaEvery district should produce a proper report on

NVD giving the number of newly enrolled voters, EPIC distributed, young voters felicitated etc., and also details of the functions held