presentation skills workshop concise materiall

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Presentation Skills Workshop Material

Presentation Skills workshop outline

1. What is a presentation?

2. Characteristics of a good presenter

3. Presentation sequence

4. Fear of presenting and how to overcome it

5. Dos and Don’ts

6. Using body language

7. Common concerns

8. How to deal with trouble makers

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1. What is a presentation?

It is an opportunity to communicate information, points of view or ideas to an

audience.

2. Characteristics of a good presenter

• knowledgeable

• Well-prepared

• Language-skilled

• Self-confident

• Honest

• Empathetic listener

3. Presentation sequence

Opening & building rapport:

1. Good first impression

2. Welcome your audience

3. Introduce yourself

4. Get their attention: Why should they listen(WIIFM)

5. Mingle; learn names (Ice breaker)

6. Humor them.

7. Invite participation : ask questions



Body

• well-structured

• divided up logically

• plenty of carefully chosen visuals

• Concerned with audience’s interest.

• Humble.

• Uses Simple Language

Transition:

• Words & phrases

• Pictures & sign posts

• Body language

• Voice

• Power point

Closure

• Sum up (The 3 tell rule)

• Invite questions

• Thank your audience

• End strongly and on an excited tone

4. Fear of presenting and how to overcome it

Tips examples for overcoming fear of presenting:

Before the Speech

• Be well-prepared & write down your main points

• Practice a lot before the speech, try performing a demo with the attendance of

an expert.

• Be self-confident.

• Remind yourself with the noble targets of your speech.



• If you can, try to build rapport with your audience.

• Dress Well

During the Speech

• Avoid holding any cups of liquid.

• Do not hold a paper to read from, if your hands are shivering

• Don’t let your focus on the audience drive you away from your speech.

• Never compare yourself with other speakers

• Don’t look directly to people and look to their heads.

5. Dos and Don’ts

Do’s

• Know your audience

• Determine your purpose

• Gather data

• Use effective slides (Be: Big, Simple, Clear, Consistent, progressive

Don’ts:

• Script Reading

• Unrelated and Boring Visuals

• Low Energy Level

• Animation Overuse in PowerPoint

• Too many Text Bullets in PowerPoint

• Complete Sentences in PowerPoint

6. Using body language Tips

• If possible, “walk the room and work with your audience”

• Don’t stay anywhere too long, except around the front of the room.

• Respect the personal space of your participants.

• Don’t talk with your back to the audience.

• Don’t move while participants are talking.

• Don’t move simply because you’re nervous



• Don’t hide behind furniture.

• Move appropriately & with a purpose.

• As you move around, don’t make participants squirm to follow your

movements.

7. Common concerns

The previous speaker said almost what you would say

• Don’t repeat

• Summarize

• Refer to what he said

The previous speaker consumed part of your time

• Summarize

• Move to closure rapidly

You are asked a question and you don’t know the answer

• Say I don’t know

• Promise to get him/her the answer

• Deliver what you promised, otherwise don’t promise

The place is noisy

• Try to stop the noise sources

• Raise the microphone’s volume

• Mention to the audience , that the noise is loud and raise your voice ‘ if the

noise is increasing’

The topic has changed in the last minute ‘urgent cases’

• Don’t panic

• Start to write the main and secondary titles for your new speech

• Don’t mention to the audience that the speech changed, unless they already

know, in this case , tell them in brief and move on to your speech



Stuttered ‘hesitated’ or mispronounced

• Don’t apologize

• Correct the mistake and continue

Fell down / slipped

• Straighten up

• Make it funny by smiling

Some of the audience insulted you or didn’t pay attention no matter how

hard you try

• Remember there are a lot of annoying and immature people, don’t be upset

• Focus on your speech, no matter how disturbing they are

• Use pausing effectively to silence them

Your performance wasn’t up to your standards

• Look forward for next speech to be better

• Don’t compare yourself with any other speaker, but compare yourself to

what you used to be

• Develop yourself continuously

• Remember the audience evaluation is more important

8. How to deal with trouble makers

1. The Person with the Provocative Questions

2. Mr. Objection

3. The Person with a lot of Questions

4. Mr. “I know it All”

5. The interrupter

6. The Side Talker

7. The Silent one

8. The sleepy one



References

1. The Art of Public Speaking Book by Dr Tarek Mohamed El-Swedan

2. Creative Training and Teaching Book by Dr Tarek Mohamed El-Swedan

3. The Art of Public Speaking by Dale Carnegie

4. Raya Training Team: Public Speaking Course

5. ITI-EduEgypt Team: Presentation Skills Course

6. CFPT course (Train The Trainer) by Dr Ibrahim Elfiky



About Hone Your Skills

It is a multi-theme educational project that aims at developing the skills of

its audience in different areas of interest. To reach this, our products are online

videos, short articles and on-ground workshops. We try to provide our audience

with all what they need for perfecting their skills through customized professional

training service.

You can find HYS online through:

Facebook page: https://www.facebook.com/HoneYourSkills

YouTube channel: https://www.youtube.com/c/HoneYourSkills

About the facilitator of Presentation Skills workshops

Basma Abd Elhamied

https://www.linkedin.com/in/basmaabdelhamied


https://www.facebook.com/HoneYourSkills

https://www.youtube.com/c/HoneYourSkills

https://www.linkedin.com/in/basmaabdelhamied

presentation skills workshop concise materiall

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