presentation skills for project managers and professionals - 02 day session
TRANSCRIPT
COMMUNICATION FOR ACTION
GIVING PRESENTATIONS
Skill Development in
Making Presentations
A very powerful way to communicate with a group of individuals
WHY GROUP PRESENTATIONS ARE THERE ?
INFLUENCE INDIVIDUALS TOWARDS AN ACTIONS
CONVEY INFORMATION
FORUM FOR A DISCUSSION
FIND REACTIONS
GAIN COMMITMENT
ENGAGE OTHERS TO A TASK
What do you need to achieve ?
• Sell your idea
• Add value to your small talk
• Over come your nervousness
• Create incredible impressionVideo 01
Know the benefits and tell the reason to buy, because somebody else need to act for you
FOCUS OF A GROUP PRESENTATION
SELLING OF A PRODUCT / SERVICE/ IDEA
DEMONSTRATION
CREATE A DIALOG / FORUM
Video 02
CONCERNS IN A GROUP PRESENTATION
• What's around you : to be considered prior to planning your
presentation
EXTERNAL CONDITION
• Presenter centered factors : to be considered when planning/ conducting the presentation
INTERNAL CONDITION
Likability & Acceptance of the audience is KEY
EXTERNAL CONCERNS KNOW YOUR OBJECTIVE : Pre-inductions / inductions
(What do you want from them : Vote / commitment / decision…etc.)
KNOW YOUR AUDIENCE : How close the subject / Required Pitch (tone, language, materials…) / Are they present by choice or on order ?
KNOW YOUR AGENDA : The total program/ Speakers/ Time flow
Tools
But, be your self
EXTERNAL CONCERNS – HOW IT WAS HANDLED
KNOW YOUR OBJECTIVE : KNOW YOUR AUDIENCE : KNOW YOUR AGENDA :
Example 01
Example 02
Example 03
What got you to get this level, not necessarily will help you to get to the next level
ACTIVITY 01 MY OWN EXPERIENCE IN PRESENTATIONS
REMEMBER THE FEEDBACK
WHAT IS MY FEAR
Format 01
Use ‘Format 01’ to outline your experience shearing
SHOW TIMEDay 01
Studying failures and keep a way of their actions prevent you failing, but to succeed, need to follow the practices of successful people
CHALLENGERS TO THE PRESENTER MAKE YOUR TOPIC INTERESTING
OVERCOME FEAR
KEEP YOUR AUDIENCE LISTENING AND INTERACTING
TAILOR-MADE YOUR MASSAGE TO THE AUDIENCE
HANDLE CHALLENGING PEOPLE
MAKE THE AUDIENCE REMEMBER YOU
Get ready for topic / audience in PM process ** Look forward for a serious day to come out **
SESSION 02 - PLAN Presenter centered concerns
How do we be through on what we talk
Arrange your presentation
Activities to self-stabilization
Tips to manage the audience
How much your personality trait matters
Show time Again
P R C - Presents
Communication for PM
PRESENTATION SKILLSAuthor : Roshan Collas
Day 02
WHAT DO YOU NEED TO ACHIEVE Prepare an effective presentation that
customized to your audience and settings
Deliver an effective presentation that produces action
Address questions and keep people focused during your presentation
WHAT DO YOU NEED TO ACHIEVE Prepare an effective presentation that
customized to your audience and settings
Deliver an effective presentation that produces action
Address questions and keep people focused during your presentation
PRESENTER CENTERED CONCERNS Be through on what we talk : Knowledge build
your confidence, personality
Arrange your presentation : KIS / Graphs & Images only to emphasize
Activities to self-stabilization : Familiarize with podium/ Be in advance
Expl. 01 Expl. 02
3I Approach
1. Identify Key massage
2. Identify Argument
3. Identify Audience time
Tool 01
PRESENTER CENTERED CONCERNS ..CONTD
Don’t act, be yourself
PRESENTER CENTERED CONCERNS ..CONTD
Always focus on simplicity: No inappropriate technical jargons / Simple but no damage to massage
First impression with introduction
Handout/ summery sheet: Emphasize your massage/ package with take homes
Closing : Summery & follow-up plan
Effective rehearsing
Time will manage you Start loving to feedback
PRESENTATION WITH CLARITY,
CONFIDENCE & AUTHORITY Example. 01
It is all about ‘What you got’ or ‘How you manage’
IMPACT OF YOUR PERSONALITY TRAITS
Personality you wish to have
But you are better than this, are you doing justice ??
Example 01
Example 01
‘NO MATTER WHERE ARE YOU FROM, YOUR DREAMS ARE VALID’ LUPITA NYONG’O
Audience is not our choice and can always surprise you
MANAGING AUDIENCE Importance of Interest & Momentum
Voice tone
Make it conversational
Physical movement
Your Gesture & Posture
Eye contact with full audience
Handling objections / dialog : Establish Q & A session/ be impartial with personal opinions/ home work for Q & A
Example 01
BREAK
ACT ACCORDINGLY
Always watch for the interest of the
audience
USE OF TOOLS
SHOW TIMEDay 02
A project management situation that makes you to do a presentation
(Let us know the situation & Audience before )
CAN YOU ?? Prepare an effective presentation that
customized to your audience and settings
Deliver an effective presentation that produces action
Address questions and keep people focused during your presentation
P R C - Presents
Communication for PM
PRESENTATION SKILLS
Author : Roshan [email protected] / +94 773 112834