Presentation on Disability Management

Given by Kathy LauerArea Personnel OfficerFaculty of Arts

On April 4, 2006

Personal Incidental (PI) Sick Days

Employee Entitlements and Employee Entitlements and ResponsibilitiesResponsibilities

Benefit Benefit EntitlementEntitlement

9 PI days per year9 PI days per year

ResponsibilitiesResponsibilities

Inform supervisor Inform supervisor Maintain Maintain

absence/present absence/present reportreport

Supervisor Roles and Supervisor Roles and ResponsibilitiesResponsibilities

RolesRoles

To be informed by To be informed by employeeemployee

ResponsibilitiesResponsibilities

To keep track of To keep track of employees’ employees’ illnessesillnesses

Advise employee if Advise employee if doctor’s certificate doctor’s certificate is neededis needed

Annually review to Annually review to look for patternslook for patterns

APO Roles and ResponsibilitiesAPO Roles and Responsibilities

RolesRoles

To consult withTo consult with

supervisor, as supervisor, as requiredrequired

ResponsibilitiesResponsibilities

To annually review To annually review absence/present absence/present reportsreports

To speak to To speak to supervisor if any supervisor if any patternspatterns

Short-Term Disability

Employee Benefit Entitlement and Employee Benefit Entitlement and ResponsibilitiesResponsibilities

Benefit EntitlementBenefit Entitlement

On 3On 3rdrd consecutive day consecutive day 100% salary100% salary May be reintegrated May be reintegrated

part-timepart-time May send doctor’s May send doctor’s

note directly to APO or note directly to APO or to Benefits to Benefits

Maximum of 5 PI days Maximum of 5 PI days if same medical if same medical conditioncondition

ResponsibilitiesResponsibilities

To provide valid To provide valid medical certificate medical certificate

Certificates to be Certificates to be submitted on monthly submitted on monthly basisbasis

If reintegrating, If reintegrating, doctor’s note must doctor’s note must specify days, hours, specify days, hours, light duties if light duties if necessarynecessary

To be available for To be available for expertise, if requiredexpertise, if required

Supervisor Roles and Supervisor Roles and ResponsibilitiesResponsibilities

RolesRoles

To manage absence To manage absence To receive in a To receive in a

timely manner timely manner New informationNew information ExtensionsExtensions Return to work datesReturn to work dates

Replacement CostsReplacement Costs Submit requests on a Submit requests on a

regular basisregular basis

ResponsibilitiesResponsibilities

To ensure medical To ensure medical certificate is validcertificate is valid

To send to APO or To send to APO or BenefitsBenefits

To follow up To follow up May need to postMay need to post *No longer need to *No longer need to

submit NSCsubmit NSC

RolesRoles

To manage absenceTo manage absence To consult with To consult with

supervisorsupervisor To consult with To consult with

BenefitsBenefits To be kept informedTo be kept informed

ResponsibilitiesResponsibilities

To ensure medical To ensure medical certificate is valid certificate is valid before sending to before sending to BenefitsBenefits

To follow up on To follow up on datesdates

APO Roles and ResponsibilitiesAPO Roles and Responsibilities

LONG-TERM DISABILITY LONG-TERM DISABILITY (LTD)(LTD)

Entitlement, Roles and Entitlement, Roles and ResponsibilitiesResponsibilities

Employee Benefit Entitlement and Employee Benefit Entitlement and ResponsibilitiesResponsibilities

Benefit EntitlementBenefit Entitlement

To apply for LTDTo apply for LTD To appeal if LTD To appeal if LTD

declineddeclined Progressive return, if Progressive return, if

requiredrequired Ends at age 65Ends at age 65

ResponsibilitiesResponsibilities

To provide all To provide all necessary necessary informationinformation

To keep supervisor To keep supervisor apprised of apprised of situationsituation

To comply with To comply with provisions of LTD provisions of LTD policy, if accepted policy, if accepted

Supervisor Roles and ResponsibilitiesSupervisor Roles and Responsibilities

RolesRoles

To be informedTo be informed

ResponsibilitiesResponsibilities

To fill out NSC To fill out NSC To pay employee To pay employee

on miscellaneous on miscellaneous form if on form if on progressive returnprogressive return

May need to postMay need to post

APO Roles and ResponsibilitiesAPO Roles and Responsibilities

RolesRoles

To consult with To consult with BenefitsBenefits

ResponsibilitiesResponsibilities

To keep supervisor To keep supervisor informedinformed

To assist in To assist in reintegration, if reintegration, if necessarynecessary

HR Benefits’ Roles and HR Benefits’ Roles and ResponsibilitiesResponsibilities

RolesRoles

LTD applicationLTD application Coordinate Coordinate

reintegration and reintegration and progressive return to progressive return to work scheduleswork schedules

Meet with APO, Meet with APO, Supervisor, rehab Supervisor, rehab specialist, as requiredspecialist, as required

ResponsibilitiesResponsibilities

Maintain close Maintain close contact with contact with insurerinsurer

Ensure close Ensure close follow-up of casesfollow-up of cases

Thank YouAnd

Good HealthResources:

Collective Agreement – Article 37 – Salary ContinuanceAdministrative Handbook – Benefits: Contributory Benefits

Coveragewww.mcgill.ca/adminhandbook/personnel/FAQ – www.mcgill.ca/benefits/faqs/APO Office – local 4217Benefits Office – local 3295