presentation of subsidiary books
TRANSCRIPT
Team Members
Ashish Kumar
Gagandeep Kaur
Inderpreet Kaur
Jasminder Singh
Presentation of Subsidiary Books
Subsidiary books are the book of original entry and it is also called primary records because the first entry of transaction is made in subsidiary books.
On the basis of subsidiary books postings are made into concerned account afterwards.
Introduction
posting of each entry becomes easy.
as one type of transaction are recorded in one books so it becomes convenient to locate any desired transaction.
important descriptions about the transaction is also made in the related books so a lot of information related to the transaction is easily accessible.
Advantages of Subsidiary Books
they may be expensive in case of a small business as in a small business it is best to keep journal.
it requires some basic knowledge of accountancy as if any of the entries are recorded incorrect then it will be a problem or they need to be rectified.
Disadvantages of Subsidiary book
Purchase book Sales book Cash book Purchase return book Sales return book Bills received book Bills payable book
Types of subsidiary books
This book is used for recording goods purchased on credit.
also known as invoice book, bought book or purchased journal.
It is not necessary to record the transaction in the journal book where they are entered in the purchases book.
Purchase book
Date Particular Invoice No.
L.F Amount
Format of purchase book
Sales book is used for recording goods sold on credit.
The record in sales book is made from the outward invoice book which contain the exact copy of each invoice sent out to the customers.
Sales Book
Date Particular
Outward Invoice no.
L.F Amount
Sales book format
The book used for recording goods return for the seller is called "Purchase Return Book".
Also known as return outwards Books.
While retuning goods buyer prepares debit note.
Purchase Return Book
Date Particulars
L.F Debit Notes
Amount
Format of Purchase Return book
It is a book used for recording goods returned by the buyer.
Also known as returns inward book
While keeping records in sales return books sellers prepares a credit note.
Sales return book
Date Particular L.F. Credit Note
Amount
Format of sales return book
To record cash transaction, separate book is kept which is called Cashbook.
The function of cashbook is to keep records of all cash transactions.
Cashbook takes the place of cash account that is it is not necessary to open separate cash account in the ledger after keeping record in the cashbook.
Cash Book
Simple cash book.
Double column cash book.
Triple Column cash book.
Petty Cash book
Types of cash book
prepared like cash account in ledger.
All the cash received are entered in amount column on debit side and all cash paid appear on credit side in amount column.
Cash book is closed and balanced at the end of the month.
Simple cash book
Date Particular L.F. Amount Date Particular L.F Amount
Format of simple cash book
A cashbook with discount column is called double column cashbook.
Two accounts, cash and discount are combined in this book. Discount allowed to the customers represent loss.
Double column cash book
Date
Particular L.F Discount Amount Date Particular L.F Discount Amount
Double column cash Book Format
A cash book with discount and bank column is triple column cashbook. Three accounts are combined.
In business firm most of the payment are received and paid by cheque. Transactions are preformed through bank.
Triple Column cash book
Date Particular L.F Discount Amount Bank Date Particular L.F Discount Amount Bank
Triple Column Cash book
Used to record small amount of expenses.
Like stationary, cleaning charges and postage.
Petty Cash Book
Date
Particulars
Amount
Date
Particulars
Amount
Format of petty cash book
bills receivable book is used to record the bills received from debtors. When a bill is received, details of it are recorded in the bills receivable book.
In the ledger the account of the person from whom each bill is received is credited with the amount of that bill and the periodical total of the book is posted to the debit of bills receivable account.
Bills receivable book
Format of bills receivable book Date
From whom received
Term Due date L.F. Amount
Bills payable book Bills payable book is used to record bill
accepted by us. When a bill drawn by our creditor is accepted particulars of the same are recorded in this book.
In the ledger, the account of each person whose bill has been accepted is debited with the amount of the bill. The monthly total of the bills accepted is credited to the bills payable account ledger.
DateTo whom
givenTerm Due date L.F. Amount
Format of payable book
Quiz about subsidiary books
Bills payable book.
Bills receivable book.
Triple column cash book.
Four column cash book.
Which is not the one type of Subsidiary Book ?
Four
Five
Three
Two
How many types of cash book we discussed ?
8
7
9
6
How many column a simple cash book have ?
Cash Book
Return Book
Bills Payable Book
Sales return book
Which type of subsidiary book contains “Outward invoice no” Column ?
Date Particular
L.F Credit Notes
Amount
Cash book
Sales Return Book
Bills payable book
Purchase book
Recognize the format
Sales book
Simple cash book
Purchase book
Purchase return book
Which Book is also known as Invoice Book ?
Sales return book
Bills payable book
Purchase return book
Bills receivable book
which book is used for recording goods return to the seller ?
Petty cash book
Cash book
Single column cash book
Triple column cash book
In Which book small expenses are recorded ?
Thank you to all
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