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1Presentation for Workflow Assessment July 12, 2012

RFP Q249893 1Objective Workflow AssessmentDSS has preselected a list of vendors and the next step of this process, will be to request them to present a Workflow Assessment for the following areas:

Law School (Coral Gables campus)Bascom Palmer (Medical campus)UPrint (Campus wide service)

2Document Services and Solutions (DSS) is in the process of an RFP (Request for Proposal) for the Master Contract of the Fleet op printers/copiers on campuses.

General PlanThursday, July 12 9:00 a.m. 10:30 a.m. : Richter Library, meet in room 343 Introduction and UPrint

10:30 a.m. - noon : Law School Library Friday, July 13 9:30 a.m. 11:00 am - Bascom Palmer, Lobby3Procedure:DSS will introduce you to each Area and to the staff who will be your contacts for this phase of the RFP.You will have a site visit, coordinated by the Areas, and a questions and answers session at the end.It will be the vendors responsibility to establish contact with each area for any additional information they need, to present a proposal for the Area.The final Workflow Assessment should be ready to present by July 30, 2012

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UPrintUPrint: Wireless / Networked Student Printing Solution5Presentation for Workflow Assessment of Vendors - RFP Q249893 - July 12, 20125AGENDAIntroduction to UPrintQuestions and AnswersVisit the Main LabsRichter LibraryResidence HallsLaw School

6What is UPrint ?

7The Wireless and networked STUDENT PRINTING SOLUTION at the Coral Gables and RSMAS campuses.

"Green U" initiative to encourage responsible printing and copying.7Original Goals of UPrint8Provide Wireless Printing Students Print wireless on campus from their laptops Campus and University wide solutionGreen Initiative Eliminate/reduce paper waste unclaimed jobs/ lost jobs Promote Duplex printingPrint Management Monitor printing - understand trends/needs Optimize printing infrastructure Promote Added value: new services ( wireless, copying, color, scanning) remote printing from smart devices.

8What services does UPrint currently offer?

9Wireless printing on campusBlack & White printing / copyingColor printing/copyingScanning to e - mail9Where is UPrint available?Coral Gables campus Libraries Schools Computer Labs Residence Hallsand University Village University Center

RSMAS campusLibrary

10B/W printers : 45B/W MFPs 7Color Printers 11Color MFPs 33Plotters 5Current Fleet 10110UPrint Allowance Registered students are assigned a yearly allowance to use the services. If allowance is depleted, they have the option to add money to their account to print at special rates.

11If allowance is depleted, can pay with Cane ExpressB&W prints $0.05 Color $0.10Scanning is Free !

11Currently using Pharos Uniprint 8.1, Omegas, and Ricoh printers and MFPs.12UPrint is Powered by:

System Architecture13

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How Does UPrint Work?Print RequestJob PrintedComputer WorkstationsUPrint Database ServerMFP/ PrinterRelease Station

Swipe card / AuthenticateQuery accountSelect Jobs

Print / Copy / ScanGatewayCane ExpressQValidate funds, record transactionUPrint PrintServers ServiceHeld in Queue8 hours21345

$

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15At the labs: Go to the printer of your choice and follow the prompts15USER FRIENDLY MENU DRIVEN SOLUTIONYou can Log-in by swiping your CaneCardYou can Log-in by Typing your Login ID and Password

1616Printing your Print JobFrom the List of print jobs under your user nameSelect the right print job from the touch screenPress Print

17 Your print job is printed and your account is charged1718

18Download drivers.

19Print from your laptop

19F.A.Q.www.miami.edu/UPrint

20EstimatedSchool Year Volume

12 million pages printed 1.6 million print jobs 800 thousand color pages 250 thousand copies 7.6 million sheets of paper21System working stable all over campusWe had some issues at the beginning of the Spring semester when the Law School joined later solved and closed.Using Duplex saved more than 3 million sheets of paper

21Other related ServicesGuest Solution(managemyID - Cbord)Wide Format Solution( Dopey print server)Departmental UsagePsychologyThe Miami Project22

L. Franky - July 2012THANK YOU23Going Forward:School ReportsLab production vs. schools- Color utilizationGreen Initiative @RemoteElectrical/energy star DuplexAllotment vs Utilization bw/color23