presentation: e-procurement operations in the russian...

Presentation:

e-Procurement operations in the Russian Federation

Maxim V.KIRYUSHIN

Berlin, December 14, 2016

THE WORLD BANK FORUM – MOVING FORWARD WITH E-PROCUREMENT


Procurement regulation in the Russian Federation

2

RegulatorMinistry of Economic Development

of the Russian Federation

Audit AuthorityAccounts Chamber of the Russian

Federation

Financial Supervision AuthorityFederal Treasury

Prosecutorial SupervisionGeneral Prosecutor’s Office of the Russian

Federation

Supervisory AuthorityFederal Antimonopoly Service


Informational support of e-procurement

3

Federa

l e-p

rocure

ment

pla

tform

s

UNIFIED PROCUREMENTINFORMATION SYSTEM

Sta

te in

form

atio

n s

yste

ms

Municipal information systems

Information systems of subjects the Russian

Federation

e-Budget

Unified identification and

authentication system

ANY OTHERInformation systems

Information systems of supervisory authorities

Independent Registrar

Information System


Ensuring operations of the Unified Information System (UIS)

4

Ministry of Economic Development of the Russian Federation

Drafts laws of the Russian Federation on thecontract system

Develops functional requirements to the UIS(based on the provisionsof the law on the contract system)

Analyzes information shared by the UISusers (“feedback”)

The UIS status monitoring Audits the existing features of the UIS

Federal Treasury

Technically implements functionalrequirements of the Russian Ministry ofEconomic Development

UIS


UIS features

5

Generating documents and information, changing them, signing documents with

an electronic digital signature

Publishing documents and information at the official UIS website

e-Data exchange between the stakeholders of the contract system

(sharing docs)

Processing of the data posted in the UIS in order to present information on

pricing, monitoring, audit and supervision in the field of procurement

123 procedures

117 procedures

44procedures

29procedures

Functionality of the UIS is pursuant to the provisions of: Federal Law “On Contract System in the Sphere of Procurement of Goods,Works and Services for Public and Municipal Needs” Resolutions of the Government of the Russian Federation (110 pcs) Acts of the Federal Bodies of the Executive Power (32 pcs)

UIS


UIS features

6

standardized contract templates (terms & conditions)

justifications of procurements

procurement documents (notices, documentation, minutes, awards, invitations, contracts)

reports on the scope of procurements from SMEs reference data

catalogues of goods, works, and services

standardized tender documents procurement result reports

procurement plans and schedulesregulatory norms

public consultations of procurements

for the amount of > 1 bnrubles

contract registry

Register of unfair suppliers

bank security registry

complaints e-registry (including complaints submission option)

monitoring, audit, supervision

data sharing

Maintenance

PublicationImplementation

UIS


Operations of the Federal e-trading platforms

7

Ministry of Economic Development of the Russian Federation

Approves UNIFIED requirementsto operations of e-platforms

Selects e-platforms Technically certifies operators of the e-platforms

through its Interdepartmental Review Board

Supervises compliance withthe information security requirements

The Federal Antimonopoly Service

The Federal Security Service

Procedural supervision


Involvement into e-Procurement

8

1. Opening

UIS Web-site

2. Searching for

procurement

3. Logging into

e-platform4. Participation

in bidding

5. Contract award

& signing (e-

signature)



9

2. Searching for

procurement

3. Logging into

e-platform4. Participation

in bidding

1. Opening

UIS Web-site

5. Contract award

& signing (e-

signature)



10

2. Searching for

procurement

3. Logging into

e-platform 4. Participation

in bidding

1. Opening

UIS Web-site

5. Contract award

& signing (e-

signature)



11

2. Searching for

procurement

4. Participation

in bidding

3. Logging into

e-platform1. Opening

UIS Web-site

5. Contract award

& signing (e-

signature)



12

2. Searching for

procurement

4. Participation

in bidding

3. Logging into


UIS Web-site

5. Contract award

& signing (e-

signature)



13

2. Searching for

procurement

4. Participation

in bidding

3. Logging into


UIS Web-site

5. Contract award

& signing (e-

signature)



14

2. Searching for

procurement

4. Participation

in bidding

3. Logging into

e-platform

3.а. Getting an

electronic

signature (ES)

1. Opening

UIS Web-site

5. Contract award

& signing (e-

signature)


Achievements of the e-procurement system in 2015-2016

15

Bank security registry has been established

We created a register of complaints, scheduled and random inspections,adopted decisions and issued orders linked to the above

We migrated all procurement schedules and plans and procurementnotices to a structured machine-readable format

We developed the process of public consultations in case of procurementsof 1 bn rubles or more

We implemented automatic supervision features to verify whether thecontract authorities comply with some key requirements of the legislationon the contract system (e.g., blocking controls prohibiting a contractauthority to publish a contract notice if not in the procurement plan andschedule; automatic verifications of whether contract authorities complywith the procurement deadlines, whether their scope of procurement hasbeen calculated correctly, and whether their contracts are implementedduly, etc.)

We established and now maintain the e-library of standardized contracttemplates


General achievements of the e-procurement system

16

Over 60% of the informationon public procurement is published in the UIS in a machine-readable format

100% of procurements are planned well in advance but for emergency cases

By more than 2,5times, we have increased the scope of procurement from the SME-suppliers (total: about500 bn rubles in direct contracts only)

100% transparency, openness and accessibility of information on all public procurements in the Russian Federation

We have eliminated the market of forged bank securities by introducing the bank securities guarantees

The averagenumber of bids hasbecome 3 despitethe reducedactivities of thebusinesscommunity in thecountry

According to the World Bank assessmentof 2015, the public procurement systemof the Russian Federation is Top-5among public procurement systems inthe OECD countries


E-procurement indicators in the 1st half-year of 2016

17

NOTICES VALUE: 1.5 trillion rubles. (≈ 22,5 bn EUR)

AVERAGE NUMBER OF BIDS: 2,9 pcs

CONTRACTS VALUE: 1.15 trillion rubles. (≈ 17,2 bn EUR)

TOTAL SAVINGS: 210 bn rubles(≈ 3,2 bn EUR)

AVERAGE PRICE REDUCTION: 10%

CURRENT SAVINGS GROWTH VS 2015: 29%


Statistics on public procurement in the Russian

Federation (contained in the UIS)

18

Information on the number of the registered contract authorities


Statistics on public procurements in the Russian Federation contained in the

UIS

19

Information about q-ty of the published procurement notices




20

Information on the value of the contracts awarded upon the procurement

proceedings




21

TOP-10 the most procured goods, works, services




22

Distribution of procurements by selection criteria




23

Distribution of procurements by CA levels




24

Information on the procurements processed through e-procurement platforms (million

rubles)




25

Information on the procurements processed through e-procurement platforms (lots, pcs)




26

Information about savings achievedthrough the procurement procedures




27

Information about savings achievedthrough the procurement procedures




28

Procurement dynamics




29





30





31





32





33


THANK YOU FOR YOUR ATTENTION!

Berlin, December 14, 2016


Maxim V.KIRYUSHIN

presentation: e-procurement operations in the russian...

Documents