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TRANSCRIPT
SPECIAL PR
ESEN
TATION
on
Overtim
e
Repo
rt to
MTA
Finance Com
mittee
Septem
ber 2
014
Table of Con
tents
•New
York City Transit/Bu
s Co
mpany
•Long
Island
Rail Road
•Metro‐North Railro
ad•Bridges &
Tun
nels
•He
adqu
arters/Police De
partment
2
MTA
New
Yor
k C
ity T
rans
it/M
TA B
us C
ompa
nyO
vert
ime
Rep
ort t
o M
TA F
inan
ce C
omm
ittee
Sep
tem
ber 2
014
Introd
uctio
nRe
ason
for O
vertim
e
Overtim
e is a ne
cessary compo
nent of N
YCT and MTABC
ope
ratio
ns to
ensure safe and
reliable train and bu
s service. It is particularly useful in providing fle
xibility to add
ress unp
lann
ed events such as w
eather,
non‐weather re
lated em
ergencies, unsched
uled
mainten
ance and
repairs, p
osition
vacancies, availability
shortfa
lls, lim
ited du
ratio
n projects, and
situations whe
re a longer to
ur is m
ore efficient th
an add
ing a second
shift.
Perspe
ctive
Overall, NYCT actual overtim
e levels through July were relatively mod
est a
s a percentage of to
tal expen
ses
(5.6%) and
payroll (14.2%
). More than
half o
f overtim
e overruns YTD
(56%
) were no
n‐recurring. W
eather
presen
ted a sig
nificant challenge this year due
to th
e large nu
mbe
r of w
inter storm
s and
represen
ts 44%
of the
no
n‐recurring overrun.
Remaining
overrun
s have largely be
en add
ressed
going
forw
ard through NYCT’s rig
ht‐sizing de
cisio
ns and
fin
ancial plan adjustmen
ts, con
sistent with
ongoing
bud
get a
waren
ess initiatives. A
ssum
ptions are being
review
ed and
any necessary re
visio
ns will be includ
ed in
the Novem
ber F
inancial Plan.
Althou
gh im
provem
ent e
fforts a
re und
erway, vacancies, employee
availability, and
dep
artm
ental initia
tives will
continue
to re
quire
overtim
e spen
ding.
1
Overview –Bu
dget vs. Actua
l (Non
‐Reimbu
rsab
le)
NYCT July YTD
Hou
rly and
Sup
ervisory overtim
e was $56
M over b
udget
Budget
Actuals
Varia
nce
Unscheduled
115.2
$
171.9
$
56.7
$
Scheduled
68.5
$
67.8
$
(0.7)
$
Total
183.7
$
239.7
$
56.0
$
Budget
Actuals
Varia
nce
Subw
ays
90.8
$
119.7
$
28.9
$
Buses
92.9
$
120.0
$
27.1
$
Total
183.7
$
239.7
$
56.0
$
July 2014
YTD
Overtime Re
sults
M/(L
)
2
Major Overtim
e Driv
ers
Subw
ays
Buses
Total
One
‐Tim
e or Offset B
y Und
erruns
Adverse W
eather & Backfill
$16.4
$8.4 $24.8
Overtim
e Due
to Vacan
cies
$1.9
$1.9
$3.9
EEO/SHP
Training
$1.4
$1.2
$2.6
Subtotal
$19.7
$11.5
$31.3
Recurring Need
Availability
$2.5
$3.8
$6.3
Safety*
$2.2
$0.0
$2.2
Baselin
e Ad
justmen
ts$1.0
$6.3
$7.3
Other
$3.6
$5.4
$9.0
Subtotal
$9.3
$15.5
$24.7
Total
$29.0
$27.0
$56.0
The NYCT overtim
e results fo
r July YTD against the
Ado
pted
Bud
get a
re com
prise
d of
two major categories. 56%
of the
YTD
variance is a result of one
‐tim
e activ
ities or is
offset by un
derrun
s else
whe
re. This is inclusiv
e of weather, training and vacancy
coverage. The
remaining
44%
is a re
sult of re
curring ne
eds that are largely addressed
in th
e July Financial Plan.
3*A
ctuals includ
e im
pact of safety initiatives
Adverse Weather ‐Winter O
peratio
ns $24.8M
Subw
ays ‐$
16.4M OT Overrun
•In 2014, Sub
ways im
plem
ented Winter O
peratio
ns 37 of 61 days between Jan 1 –Mar 2
•Trains are stored
und
ergrou
nd; employees repo
rt early to
begin ru
ns from
alte
rnative locatio
ns•
Extra crew
s are brought in
for sno
w re
moval and
to ensure eq
uipm
ent o
perability
•Local storm
centers are activated
•Snow
fightin
g eq
uipm
ent is d
eployed, ru
nning on
12 ho
ur sh
ifts clearin
g snow
/ice
Buses ‐$
8.4 OT Overrun
•Articulated
and
standard fleets have chains installed (9 times in
2014)
•Storm con
trol center is a
ctivated
•
Snow
fighters, tow
trucks and
road
trucks are staffed in advance of storm
and
strategically dep
loyed for
prom
pt re
spon
se•
Facility mainten
ance staff a
re dep
loyed to keep sid
ewalks, p
arking
areas and
the gene
ral facility safe and clear
of sn
ow/ic
e
Substantial incremental costs are associated with
hurricane prep
aration and recovery in
cases of a
significant
weather event.
4
Unb
udgetedovertim
eof
$24.8M
was
spen
tdu
ringthisyear’swinterseason
.Alm
ost50
inches
ofsnow
fellas
aresultof
14snow
stormsanditwas
thecoldestw
interintheNortheastsin
ce1993
‐199
4.
Vacancy Overtim
e Co
verage ‐$3
.9M
Subw
ays
•Higher th
an historical attrition in train op
erator and
con
ductor title
s•
Additio
nal headcou
nt re
quire
ments to
supp
ort S
andy
reconstructio
n work
•Train Ope
rator training has b
een reform
atted to sa
fely increase class size
•Ag
gressiv
e hirin
g continue
s
Buses •
Service investments during 2012
‐2014 requ
ired additio
nal bus ope
rators
•Six Training
Sup
erintend
ents were adde
d to handle larger class sizes
•Ag
gressiv
e hirin
g plan
managem
ent p
rocess
5
Vacancy overtim
e overruns to
taled $3.9M th
rough July and
are projected
to be $5.9M by year‐end
. Vacancy overruns have occurred
due
to highe
r than historical attrition rates in critical titles,
compo
unde
d by add
ition
al hiring
requ
irements re
sulting
from
plann
ed se
rvice increases a
nd
Hurricane Sand
y reconstructio
n work. Aggressive hirin
g actio
ns are being
pursued
, but overtim
e will
be essentia
l in the interim
to m
eet d
aily re
quire
ments.
Unfavorab
le Availability Re
sults
‐$6.3M
6
•Du
ring Janu
ary‐June
201
4, average days o
f absen
ce exceede
d bu
dget
–Sick leave was 0.7 days o
ver b
udget
–Workers’ com
pensation was 0.4 days o
ver b
udget
•Co
verin
g these additio
nal days o
f absen
ce increased overtim
e costs b
y $6
.3M during Janu
ary‐July ($
9.1M
full year fo
recast)
•The un
favorable availability results con
tinue
a long
‐term tren
d of
increasin
g absences
•Efforts a
re und
erway to
improve availability through a focus o
n accide
nt
redu
ction and more effective workers’ com
pensation and sic
k leave
managem
ent
Safety In
itiatives ‐$2.2M
Signal M
ainten
ance ($
2.0M
July YTD
, $3.5M
full‐year)
•Signal m
ainten
ance and
inspectio
ns staff h
ave be
en add
ed to
com
ply with
requ
ired cycles
•Overtim
e was provide
d for e
xisting team
s un
til incumbe
nts are fully traine
d (1‐yr training)
Track Critical Corrid
ors ($0.2M
July YTD
, $0.3M
full‐year)
Corridors with
the highest n
umbe
r of rail breaks were identified and actio
n was ta
ken to m
aintain safe and
reliable service as fo
llows:
•The nu
mbe
r and
freq
uency of track inspectio
ns in
critical corrid
ors was increased in advance of full
installatio
n of Con
tinuo
us W
elde
d Ra
il (CWR). A
lso includ
ed is a one
‐tim
e system
‐wide inspectio
n to che
ck
for b
roken rails and
plates, and
defect verificatio
n team
s repo
rting on
e ho
ur earlier e
ach day so th
ey are
on th
e track by 10p
m each night.
*Include
s im
pact of 1
2‐mon
th m
idyear fo
recast fo
r rep
ortin
g pu
rposes only
7
Implem
entin
g safety enh
ancements and
respon
ding
to ope
ratio
nal disrup
tions re
sulte
d in a $2.2M
July YTD
overtim
e overrun, with
a fu
ll‐year projection of $3.8M
. Major investments are as follows:
Baselin
e Ad
justmen
ts ‐$7.3M
Baseline adjustmen
ts re
presen
t ongoing
expen
ses that were no
t in the Ad
opted
Budget but have be
en includ
ed in
the July Financial Plan. The
three investmen
ts to
no
te with
overtim
e im
pact of $
7.3M
July YTD
, are:
Subw
ays
•Overtim
e was re
quire
d to m
aintain station cleaning
ope
ratio
ns. The
July Financial Plan
reestablish
ed th
e extra list for cleaners to redu
ce OT: 44 po
sitions phased in beginning
August.
Buses
•Overtim
e has b
een incurred
for b
aseline mainten
ance overrun
s in orde
r to en
sure fleet
reliability and meet service re
quire
ments
•Overtim
e has b
een incurred
to add
ress th
e challenges of m
aintaining
an over‐age bus fleet
–32% of current fleet is o
ver 1
2 years, and
25%
is over 1
5 years
Investment
July YTD
Aug‐Dec
Total
Station Cleaners
$1.0
$0.2
$1.2
Bus OT Bu
dget Alignm
ent
$2.6
$1.6
$4.2
Bus Over‐age Fleet
$3.7
$0.9
$4.6
Total
$7.3
$2.7
$10.0
Overtime Im
pact ($
M)
8
Other Overrun
s ‐$
9.0M
Subw
ays ‐$
3.6M
•RTO to
ur‐le
ngth overtim
e exceed
ed bud
get d
ue to
an increasin
g nu
mbe
r of late clears; since
forecast, new
sche
dules w
ere de
velope
d to re
flect current ru
nning tim
es•
Track Mainten
ance
and Third
Rail perform
ed add
ition
al re
pair work by ta
king
advantage of m
ore
piggybacking
opp
ortunitie
s, which provide
d a more prod
uctive work environm
ent for re
ducing
de
fects
Buses ‐
$5.4M
•Ad
verse traffic con
ditio
ns re
sulte
din add
edde
layovertim
eas well as a
n increase in
shifting and
bus m
ove requ
irements
•Intra/Inter‐divisio
nal bus m
oves to
add
ress peak bu
s sho
rtages wererequ
ired
•Shuttle
s to supp
ort railope
ratio
ns, emergencies a
nd sp
ecial events req
uired overtim
e usage
•Ce
ntral M
ainten
ance Sho
p overtim
e was incurred
for a
ddition
al engine and bu
lkhe
ad work on
over‐age buses, and
engine up
grades on the hybrid fleet d
ue to
highe
r failure ra
tes
9
Other
overruns
accoun
tedforthe
remaining
$9.0M
overtim
evaria
nceas
ofJulyYTD.
Major
driverso
fthiso
verrun
were:
July Finan
cial Plan Overtim
e Ad
justmen
ts ($
75.7M)
Jan‐Jul
Aug‐Dec
2014
Total
2015
2016
2017
One
‐Tim
e or Offset B
y Und
erruns
Adverse Weather & Backfill
$23.4
$0.0
$23.4
$0.0
$0.0
$0.0
Overtim
e Du
e to Vacan
cies
$3.9
$2.0
$5.9
$13.3
$13.3
$13.3
EEO/SHP
Training
$2.6
$0.0
$2.6
$0.0
$0.0
$0.0
Subtotal
$29.9
$2.0
$31.9
$13.3
$13.3
$13.3
Recurring Need
Availability
$6.3
$2.8
$9.1
$3.1
$3.1
$3.1
Baselin
e Ad
justmen
ts$7.2
$2.7
$9.9
$4.4
$4.4
$4.4
TWU W
age Ag
reem
ent
$6.5
$4.6
$11.1
$13.6
$14.6
$15.3
Other
$3.4
$4.1
$7.5
($1.6)
$0.6
$0.6
Subtotal
$23.4
$14.2
$37.6
$19.5
$22.7
$23.4
Baselin
e To
tal
$53.2
$16.2
$69.4
$32.8
$36.0
$36.7
Safety
$2.2
$1.6
$3.8
$1.2
($1.8)
($1.8)
Service an
d Service Qua
lity
$0.0
$2.5
$2.5
$2.9
$0.6
$0.6
Adjusted
Total
$55.4
$20.3
$75.7
$36.9
$34.8
$35.5
Results
vs. Ju
ly Plan Forecast
Forecast
M/(L)
Total O
vertim
e$239.1
$0.6
July 201
4 YTD
$239.7
10
TheJulyFinancialPlanadde
d$7
5.7M
inovertim
eforo
ne‐tim
eandrecurringne
eds.
JulyYTDspen
ding
refle
cts7
0%of
thisadjustmen
t,ou
tline
dby
category
below.
July YTD
results are only $0
.6M (0
.3%) o
ver forecast.
MTA
Bus Com
pany
Major Overtim
e Driv
ers ‐$
7.7M
Overrun
vs.
July Financial Plan
Overrun
vs.
Adop
ted Bu
dget
Adjustmen
tsForecast
One
‐Tim
e or Offs
et By Un
derrun
sAd
verse Weather & Backfill
$1.8
$1.8
$0.0
Overtim
e Du
e to Vacancies
$2.0
$1.5
$0.5
Subtotal
$3.8
$3.3
$0.5
Recurring Nee
dAv
ailability
$1.3
$1.3
$0.0
Baselin
e Ad
justmen
ts$2
.5$1
.4$1
.1Other Sho
p Program
$0.0
$0.0
$0.0
Shop
Overhaul
$0.0
$0.0
$0.0
Other
$0.1
$0.1
$0.0
Subtotal
$3.9
$2.8
$1.1
Total
$7.7
$6.1
$1.6
Note: Overtim
e adjustment w
as m
ade for Jan
‐July on
ly. Projected
ope
ratio
nal needs and
fund
ing levels through 2018
remain the same as fo
r the
Feb
ruary Financial Plan, excluding
additio
nal costs associated with
union
con
tract settle
ments.
11
The MTA
Bus Com
pany overtim
e results fo
r July YTD are comprise
d of tw
o major categories. 49%
of
the YTD varia
nce is a result of one
‐tim
e activ
ities or is o
ffset by un
derrun
s else
whe
re. This is inclusiv
e of weather and
vacancy coverage. The
remaining
51%
is a re
sult of re
curring ne
eds that a
re
addressed in th
e July Financial Plan.
MTA
Bus Com
pany
Major Overtim
e Driv
ers ‐$
7.7M
•Ad
verse Weather ($
1.8) ‐Neede
d to app
ly chains to the fle
et 9 times th
is winter
•Overtim
e Due
to Vacan
cies ($
2.0) ‐Establish
ed an aggressiv
e hirin
g plan
managem
ent p
rocess in
respon
se
•Em
ployee
Availability ($1.3) –Overtim
e was re
quire
d du
e to average days o
f absence exceed
ing bu
dget particularly fo
r sick leave and workers’ com
pensation
•Ba
selin
e Ad
justmen
ts ($
2.5) –Overtim
e was re
quire
d for b
aseline mainten
ance
overruns to
ensure fle
et re
liability and meet service re
quire
ments; o
vertim
e was
also incurred
to add
ress th
e challenges of m
aintaining
an over‐age bus fleet –
11% of the
current fleet is o
ver 1
2 years, and
10%
is over 1
5 years
12
The prim
ary drivers o
f the
July YTD
overrun
of $
7.7M
against th
e Ad
opted Bu
dget are:
MTA
Bus Com
pany
Adverse Weather ‐Winter O
peratio
ns ($
1.8M
)
•Articulated
and
standard fleets have chains installed (9 times in
2014)
•Storm Con
trol Center is a
ctivated
•
Snow
fighters, tow
trucks and
road
trucks are staffed in advance of storm
and
strategically dep
loyed for p
rompt re
spon
se•
Facility mainten
ance staff a
re dep
loyed to keep sid
ewalks, parking
areas and
the
gene
ral facility sa
fe and
clear of sno
w/ic
e
Substantial incremen
tal costs are associated with
hurricane prep
aration and recovery
in cases of a
significant weather event.
13
An add
ition
al $1.8M
has been spen
t during this year’s winter season. Alm
ost 5
0 inches of sno
w fell as a re
sult of 14 snow
storms a
nd it was th
e coldest w
inter in the
Northeast since 1993
‐1994.
Winter o
peratio
ns overtim
e tasks include
the following:
MTA
Lon
g Is
land
Rai
l Roa
dO
vert
ime
Rep
ort t
o M
TA F
inan
ce C
omm
ittee
Sep
tem
ber 2
014
Ove
rtim
e O
verv
iew
The
LIR
R’s
aim
is to
cos
t-effe
ctiv
ely
assi
gn p
erso
nnel
to p
rovi
de s
afe
and
relia
ble
train
ser
vice
. Und
er c
erta
in c
ircum
stan
ces
it is
pre
fera
ble
to u
tiliz
e ov
ertim
e to
ach
ieve
th
is g
oal:
•Th
e w
ork
requ
ires
imm
edia
te a
ttent
ion
and
cann
ot b
e de
ferre
d un
til s
traig
ht ti
me
staf
f is
avai
labl
e.
•Th
e w
ork
is te
mpo
rary
in n
atur
e an
d do
es n
ot ju
stify
add
ing
a fu
ll-tim
e em
ploy
ee.
•Th
e w
ork
is u
nder
take
n in
a m
anne
r to
min
imiz
e ad
vers
e im
pact
s to
cus
tom
ers.
•E
mpl
oyee
ava
ilabi
lity
has
tem
pora
rily
drop
ped.
In m
any
case
s, o
verti
me
usag
e an
d pa
ymen
t is
gove
rned
by
exis
ting
wor
k ru
les.
Nev
erth
eles
s, th
e LI
RR
reco
gniz
es th
at th
ere
are
both
long
and
sho
rt te
rm fi
scal
im
pact
s of
ass
ocia
ted
with
the
use
of o
verti
me.
MTA
Lon
g Is
land
Rai
l Roa
d1
LIR
R O
vert
ime
Bud
get D
evel
opm
ent
•E
ach
year
the
LIR
R e
stab
lishe
s an
ove
rtim
e bu
dget
that
refle
cts
its b
est e
stim
ate
of o
verti
me
usag
e to
add
ress
nee
ds in
clud
ing
unpl
anne
d m
aint
enan
ce, t
rain
cre
w
assi
gnm
ents
, em
ploy
ee u
nava
ilabi
lity,
wea
ther
eve
nts
and
othe
r em
erge
ncie
s.
•Th
e 20
14 A
dopt
ed B
udge
t inc
lude
d $1
08.1
milli
on in
fund
ing
to c
over
an
estim
ated
2.1
milli
on h
ours
of o
verti
me.
Ove
rtim
e w
as 1
7% o
f tot
al p
ayro
ll co
sts.
•P
ayro
ll co
sts
(stra
ight
tim
e &
ove
rtim
e) re
pres
ent m
ore
than
hal
f of t
otal
ope
ratin
g ex
pens
es, a
nd th
e LI
RR
focu
ses
on m
aint
aini
ng th
is to
tal s
pend
ing
with
in b
udge
t.
MTA
Lon
g Is
land
Rai
l Roa
d2
$108
.081
17%
$542
.301
83%
$‐
$100.000
$200.000
$300.000
$400.000
$500.000
$600.000
Payroll
OT
2014
Bud
get
Actuals
18%
82%
2008
18%
82%
2009
16%
84%
2010
17%
83%
2011
18%
82%
2012
18%
82%
2013
LIR
R O
vert
ime
Man
agem
ent S
trat
egy
Rec
ent O
vert
ime
Tren
ds
•O
verti
me
usag
e an
d sp
endi
ng h
as b
een
rela
tivel
y co
nsta
nt o
ver t
he la
st fi
ve
year
s, th
ough
mea
sura
ble
redu
ctio
ns to
ok p
lace
in 2
010.
MTA
Lon
g Is
land
Rai
l Roa
d3
Actual
Actual
Actual
Actual
Actual
Budget
2009
2010
2011
2012
2013
2014
Total2,193,1
1,917,3
1,949,2
2,048,1
2,188,8
2,141,0
‐
500,000
1,000,000
1,500,000
2,000,000
2,500,000
Hours
Overtim
e Hou
rs(200
9‐2014)
% Change
‐13%
2%
5%
7% ‐2%
Actual
Actual
Actual
Actual
Actual
Budget
2009
2010
2011
2012
2013
2014
Total
$106.49
$92.91
$97.30
$103.51
$111.26
$108.08
$‐
$20
$40
$60
$80
$100
$120
Dollars
Overtim
e Dollars
(200
9‐2014)
% Change
‐13%
5%
6%
7% ‐3%
July
201
4 YT
D O
vert
ime
Usa
ge
MTA
Lon
g Is
land
Rai
l Roa
d4
Adop
ted
Bud
get
Actu
als
Var.
-Fav
./(U
nfav
)Va
rianc
e Ex
plan
atio
nsN
ON
-REI
MB
UR
SAB
LE O
VER
TIM
EH
ours
$H
ours
$H
ours
$
Sche
dule
d Se
rvic
e21
4,04
2 $1
1.05
2 21
6,71
3 $1
1.12
3 (2
,671
)($
0.07
1)U
nfav
orab
le d
ue to
add
ed fl
aggi
ng to
urs
in th
e cr
ew b
ook
and
high
er th
an
proj
ecte
d Ya
rdm
aste
r cre
w b
ook
over
time.
-1.2
%-0
.6%
Uns
ched
uled
Ser
vice
73,3
17
$4.0
81
72,6
90
$4.2
39
627
($0.
158)
Hig
her t
han
budg
eted
pen
alty
pay
men
ts a
nd w
eath
er-r
elat
ed in
cide
nts.
0.9%
-3.9
%
Prog
ram
mat
ic/R
outin
e M
aint
enan
ce31
4,27
5 $1
4.99
7 37
5,23
1 $1
7.93
5 (6
0,95
6)($
2.93
8)A
ttrib
uted
to c
orre
ctiv
e m
easu
res
for t
rack
rail
insp
ectio
ns, r
epla
cem
ent o
f de
fect
ive
rails
, tes
ting
of s
witc
hes
and
gene
ral m
aint
enan
ce n
eeds
, par
tially
of
fset
by
low
er th
an a
ntic
ipat
ed ru
nnin
g re
pair
on re
venu
e ve
hicl
es.
-19.
4%-1
9.6%
Uns
ched
uled
Mai
nten
ance
3,65
2 $0
.166
6,
666
$0.3
03
(3,0
14)
($0.
137)
Attr
ibut
ed to
a m
ay 2
014
freig
ht tr
ain
dera
ilmen
t-8
2.5%
-82.
6%
Vaca
ncy/
Abs
ente
e C
over
age
349,
072
$17.
161
332,
455
$16.
187
16,6
17
$0.9
74
Prim
arily
due
to lo
wer
tour
s fo
r Tra
in a
nd E
ngin
e an
d le
ss c
over
age
need
s th
an e
xpec
ted.
4.8%
5.7%
Wea
ther
Em
erge
ncie
s91
,362
$4
.760
16
6,38
2 $8
.414
(7
5,02
0)($
3.65
4)H
ighe
r tha
n bu
dget
edw
eath
er re
late
d ex
pens
es.
-82.
1%-7
6.8%
Oth
er
10,5
90
$0.4
71
12,0
79
$1.5
38
(1,4
89)
($1.
067)
Due
to u
nfav
orab
le v
aria
nce
betw
een
actu
al a
nd fo
reca
sted
wag
e ra
tes
incl
udin
g do
uble
-tim
e pa
ymen
ts.
-14.
1%*
NO
N-R
EIM
BU
RSA
BLE
OVE
RTI
ME
1,05
6,31
0 $5
2.68
8 1,
182,
215
$59.
740
(125
,905
)($
7.05
2)-1
1.9%
-13.
4%
REI
MB
UR
SAB
LE O
VER
TIM
E17
8,16
4 $9
.223
23
0,91
0 $1
2.54
7 (5
2,74
6)($
3.32
4)A
ttrib
uted
to v
ario
us c
ompo
nent
s of
Eas
t Sid
e A
cces
s, E
ast R
ail y
ard,
in
crea
sed
flagg
ing
tour
s an
d Q
ueen
s br
idge
cos
ts.
-29.
6%-3
6.0%
TOTA
L O
VER
TIM
E1,
234,
474
$61.
911
1,41
3,12
5 $7
2.28
7 (1
78,6
51)
($10
.376
)-1
4.5%
-16.
8%
2014
Ove
rtim
e B
udge
t Cha
nges
–Ju
ly P
lan
MTA
Lon
g Is
land
Rai
l Roa
d5
July Plan Overtim
e Ch
anges ($ m
illions)
2014
2015
2016
2017
Wage Ra
te Agreemen
t (TW
U Pattern)
($15
.207
)($4.99
1)($5.07
1)($5.20
6)
Higher overtim
e costs d
ue to
rate change based on
TW
U agreemen
t
Weather
($4.79
9)($0.21
3)($0.21
7)($0.22
4)
Higher weather re
lated overtim
e du
ring the first
quarter o
f 201
4.
Ro
lling
Stock and
Right of W
ay M
ainten
ance
($1.21
2)($1.33
2)($0.84
3)($0.12
4)
Increased overtim
e du
e to changes in ro
lling
stock
mainten
nace sc
ope & sc
hedu
le and
right‐of‐w
ay
mainten
ance activities
Training
($0.23
1)($1.75
2)$0
.000
($1.85
5)
Overtim
e requ
ired to accom
mod
ate short term
increases in training
requ
iremen
ts.
Special Events
($0.39
8)$0
.000
$0
.000
$0
.000
Additio
nal tou
rs in th
e Transportatio
n de
pt to
provide
service to sp
ecial events.
Re
imbu
rsable
($2.60
4)($1.74
3)($3.75
4)($1.29
2)
Revised capital activity
sche
dule
Exclud
es th
e Safety and
Service In
vestmen
ts presented
during the July Plan an
d the recently ann
ounced
LIRR Labo
r Agreemen
ts
LIR
R O
vert
ime
Man
agem
ent S
trat
egy
Elem
ents
1.Es
tabl
ish
the
Cor
pora
te S
trat
egy
•Th
e O
verti
me
Task
For
ce (O
TF) i
s co
mpr
ised
of e
xecu
tive
and
depa
rtmen
tal
staf
f. It
set
s ov
ertim
e us
age
and
spen
ding
targ
ets,
iden
tifie
s st
rate
gic
area
s of
fo
cus
and
prov
ides
sen
ior l
evel
ove
rsig
ht o
ver d
epar
tmen
tal p
erfo
rman
ce.
2.En
sure
Acc
ount
abili
ty a
t the
Dep
artm
ent/F
ield
Lev
el•
Man
ager
s in
the
field
that
are
resp
onsi
ble
for p
uttin
g th
e st
rate
gy in
to p
ract
ice,
ac
hiev
ing
expe
cted
resu
lts a
nd e
nsur
ing
over
time
is u
sed
only
whe
n ne
eded
.
3.C
ondu
ct B
usin
ess
Proc
ess
Rev
iew
/ M
aint
ain
Inte
rnal
Con
trol
s•
The
Bus
ines
s P
roce
ss M
anag
emen
t Con
trols
& C
ompl
ianc
e D
epar
tmen
t Uni
t co
nduc
ts b
usin
ess
proc
ess
revi
ews
and
inte
rnal
con
trol t
estin
g to
val
idat
e th
at
over
time
assi
gnm
ent a
nd a
ppro
val p
roce
dure
s ar
e ef
fect
ive.
The
uni
t als
o co
nduc
ts a
naly
ses
of ti
me
and
atte
ndan
ce a
nd p
ayro
ll da
ta to
val
idat
e th
at
over
time
paym
ents
.
MTA
Lon
g Is
land
Rai
l Roa
d6
Rig
ht o
f Way
Mai
nten
ance
•Th
is c
ateg
ory
cove
rs m
aint
enan
ce w
ork
on a
ll rig
ht-o
f-way
infra
stru
ctur
e as
sets
, su
ch a
s tra
ck, s
igna
ls, p
ower
, and
brid
ges,
as
wel
l as
LIR
R fa
cilit
ies.
•A
key
reas
on fo
r usi
ng o
verti
me
for m
aint
enan
ce is
due
to tr
ack
avai
labi
lity
and
the
desi
re to
min
imiz
e im
pact
s to
cus
tom
ers,
or w
hen
it is
nec
essa
ry to
com
plet
e re
pairs
imm
edia
tely
to a
void
or m
inim
ize
any
adve
rse
impa
ct to
cus
tom
ers
as a
re
sult
of d
elay
ed o
r can
cele
d tra
ins.
•Th
e bu
dget
is b
ased
on
a fla
t his
toric
al fu
ndin
g le
vel,
not a
spe
cific
wor
k pl
an.
•R
OW
mai
nten
ance
ove
rtim
e ha
s gr
own
and
prio
r yea
r act
uals
hav
e ex
ceed
ed th
e bu
dget
. G
iven
that
this
wor
k is
unp
redi
ctab
le in
nat
ure,
LIR
R re
com
men
ds
esta
blis
hing
a b
udge
t ini
tially
bas
ed o
n a
3-ye
ar a
vera
ge p
endi
ng th
e de
velo
pmen
t of a
pro
gram
mat
ic b
ased
bud
get.
MTA
Lon
g Is
land
Rai
l Roa
d7
Ove
rtim
e C
ateg
orie
s of
Foc
us
$‐
$5.00
$10.00
$15.00
$20.00
$25.00
Actual
Actual
Actual
Actual
Actual
Budget
2009
2010
2011
2012
2013
2014
Programmatic/Rou
tine Maint –EN
G Dollars $M
‐
100,000
200,000
300,000
400,000
500,000
Actual
Actual
Actual
Actual
Actual
Budget
2009
2010
2011
2012
2013
2014
Programmatic/Rou
tine Mainten
ance –EN
G Hou
rs
Vaca
ncy
“Ope
n Jo
b” C
over
age
•A
t the
dep
artm
ent l
evel
, ove
rtim
e bu
dget
s ar
e de
velo
ped
assu
min
g th
at p
ositi
ons
are
fille
d on
stra
ight
tim
e, e
stab
lishi
ng th
e st
affin
g ne
ed/ta
rget
for h
iring
pla
ns.
•A
t the
cor
pora
te le
vel,
an a
djus
tmen
t is
mad
e in
ack
now
ledg
emen
t tha
t a p
erfe
ct
mat
ch b
etw
een
actu
al a
nd b
udge
t hea
dcou
nt is
not
pos
sibl
e. T
here
fore
, the
co
rpor
ate
finan
cial
sta
tem
ents
refle
ct a
n es
timat
e fo
r vac
ancy
cov
erag
e ov
ertim
e of
fset
by
a sa
ving
s in
stra
ight
tim
e co
sts.
•H
eadc
ount
requ
ired
to s
uppo
rt th
e w
ork
plan
are
fully
fund
ed a
t the
dep
artm
ent
leve
l. R
ecen
t suc
cess
at f
illing
vac
ant p
ositi
ons
has
been
effe
ctiv
e in
redu
cing
th
is o
verti
me.
MTA
Lon
g Is
land
Rai
l Roa
d8
Ove
rtim
e C
ateg
orie
s of
Foc
us
‐ 100,000
200,000
300,000
400,000
500,000
600,000
700,000
Actual
Actual
Actual
Actual
Actual
Budget
2009
2010
2011
2012
2013
2014
Vacancy Co
verage Hou
rs
$‐
$5.00
$10.00
$15.00
$20.00
$25.00
$30.00
Actual
Actual
Actual
Actual
Actual
Budget
2009
2010
2011
2012
2013
2014
Vacancy Co
verage Dollars $M
Abs
ence
Cov
erag
e•
Cov
erag
e to
bac
kfill
empl
oyee
abs
ence
is c
alcu
late
d ba
sed
on c
raft
proj
ecte
d un
avai
labi
lity
(sic
k, v
acat
ion,
trai
ning
, etc
..) fa
ctor
ing
in w
ork
rule
s. H
owev
er,
sinc
e el
emen
ts o
f una
vaila
bilit
y flu
ctua
te d
aily,
it is
not
pos
sibl
e to
cos
t effe
ctiv
ely
cove
r all
open
jobs
on
stra
ight
tim
e.•
Eac
h ye
ar th
e ba
selin
e fo
r em
ploy
ee a
vaila
bilit
y is
reca
lcul
ated
bas
ed o
n pr
ior
actu
als
and
othe
r con
side
ratio
ns (e
x: tr
aini
ng re
quire
men
ts).
•
LIR
R h
as b
een
expe
rienc
ing
high
er th
an e
xpec
ted
leve
ls o
f una
vaila
bilit
y du
e to
S
ick
and
FMLA
. W
hile
it is
eva
luat
ing
the
Abs
ence
Con
trol P
olic
y, th
e LI
RR
will
upda
te th
e bu
dget
for S
ick
and
FMLA
to re
flect
cur
rent
tren
ds.
MTA
Lon
g Is
land
Rai
l Roa
d9
Ove
rtim
e C
ateg
orie
s of
Foc
us
‐
100,000
200,000
300,000
400,000
500,000
600,000
700,000
Actual
Actual
Actual
Actual
Actual
Budget
2009
2010
2011
2012
2013
2014
Absentee
Coverage Hou
rs
$‐
$5.00
$10.00
$15.00
$20.00
$25.00
$30.00
Actual
Actual
Actual
Actual
Actual
Budget
2009
2010
2011
2012
2013
2014
Absentee
Coverage Dollars $M
Ove
rtim
e C
ateg
orie
s of
Foc
usW
eath
er E
vent
s•
The
LIR
R m
ust b
e pr
epar
ed to
pro
vide
saf
e an
d re
liabl
e se
rvic
e du
ring
wea
ther
ev
ents
. Pla
ns a
nd p
roce
dure
s ar
e ou
tline
d in
the
Win
ter S
torm
Ope
ratio
ns P
lan
docu
men
t, w
hich
pro
vide
s di
rect
ion
on th
e ac
tiviti
es th
at m
ust b
e pe
rform
ed
befo
re, d
urin
g, a
nd a
fter s
ever
e w
eath
er c
ondi
tions
suc
h as
win
ter s
torm
s.
–Pr
epar
atio
n: p
ositi
on/p
rep
rolli
ng s
tock
and
sno
w fi
ghtin
g eq
uipm
ent,
depl
oy s
uppl
ies,
pr
e-sa
lt lo
catio
ns, d
eplo
y st
aff,
enha
nce
cust
omer
com
mun
icat
ion
–R
espo
nse:
cle
ar s
now
/ice
from
cus
tom
er a
reas
/wor
k fa
cilit
ies/
right
of w
ay, d
eplo
y pr
otec
t/res
cue
engi
nes,
impl
emen
t mod
ified
trai
n sc
hedu
les
and
busi
ng p
rogr
am–
Rec
over
y: in
spec
t/ass
ess
oper
atin
g co
nditi
ons
of in
frast
ruct
ure,
per
form
sno
w re
mov
al
and
de-ic
ing,
dep
loy
rolli
ng s
tock
and
sta
ff to
term
inal
loca
tions
, im
plem
ent r
ecov
ery
plan
•E
ach
even
t is
uniq
ue, w
hich
in tu
rn im
pact
s th
e LI
RR
’s o
pera
tiona
l res
pons
e an
d co
sts
incu
rred
in p
repa
ratio
n an
d re
spon
se to
the
stor
m. F
or p
lann
ing
and
budg
et
purp
oses
, it i
s es
timat
ed th
at e
ach
leve
l of s
torm
wou
ld in
cur t
he fo
llow
ing
over
time
cost
s du
ring
an 8
-hou
r per
iod:
•Le
vel I
(lig
ht s
torm
) -$
0.4
milli
on•
Leve
l II (
mod
erat
e st
orm
) -$0
.6 m
illion
•Le
vel I
II (h
eavy
sto
rm) -
$0.7
milli
on•
Leve
l IV
( se
vere
sto
rm) -
$0.9
milli
onM
TA L
ong
Isla
nd R
ail R
oad
10
Ove
rtim
e C
ateg
orie
s of
Foc
us
MTA
Lon
g Is
land
Rai
l Roa
d11
Wea
ther
Eve
nts
•Th
e LI
RR
bud
gets
wea
ther
rela
ted
over
time
base
d on
a r
ollin
g 3-
year
ave
rage
, ex
clud
ing
extre
me
wea
ther
eve
nts
such
as
Sup
erS
torm
San
dy.
•W
eath
er re
late
d ov
ertim
e ca
n flu
ctua
te g
reat
ly fr
om y
ear t
o ye
ar.
‐ 20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000
Actual
Actual
Actual
Actual
Actual
Budget
2009
2010
2011
2012
2013
2014
Weather Emergencies Hou
rs
$‐
$1.00
$2.00
$3.00
$4.00
$5.00
$6.00
$7.00
$8.00
$9.00
Actual
Actual
Actual
Actual
Actual
Budget
2009
2010
2011
2012
2013
2014
Weather Emergencies Dollars $M
Ove
rtim
e C
ateg
orie
s of
Foc
usR
eim
burs
able
Pro
ject
s
MTA
Lon
g Is
land
Rai
l Roa
d12
•Th
is c
ateg
ory
capt
ures
ove
rtim
e in
sup
port
of C
apita
l and
oth
er re
imbu
rsab
le
proj
ects
and
is ty
pica
lly d
riven
by
the
need
to ta
ke fu
ll ad
vant
age
of tr
ack
outa
ge
timef
ram
es o
r oth
er c
onst
ruct
ion
sche
dule
s.•
Bud
get i
s ba
sed
on p
resc
ribed
sco
pes
and
sche
dule
s fo
r eac
h pr
ojec
t.•
The
chal
leng
e is
hav
ing
final
pro
ject
sch
edul
es a
nd p
roje
ct b
ased
ove
rtim
e ne
eds
iden
tifie
d in
tim
e fo
r the
fina
ncia
l pla
n pr
oces
s, fo
r exa
mpl
e, th
e tra
ck o
utag
e m
ay
not b
e fin
aliz
ed u
ntil
afte
r the
fina
ncia
l pla
n pr
oces
s is
com
plet
ed.
‐
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
Actual
Actual
Actual
Actual
Actual
Budget
2009
2010
2011
2012
2013
2014
Reim
bursab
le Hou
rs
$‐
$2.00
$4.00
$6.00
$8.00
$10.00
$12.00
$14.00
$16.00
$18.00
$20.00
Actual
Actual
Actual
Actual
Actual
Budget
2009
2010
2011
2012
2013
2014
Reim
bursab
le Dollars $M
Stra
tegi
c In
itiat
ives
MTA
Lon
g Is
land
Rai
l Roa
d13
In a
dditi
on to
mon
itorin
g ge
nera
l ove
rtim
e us
age
and
spen
ding
, the
Tas
k Fo
rce
esta
blis
hed
seve
ral s
trate
gic
area
s of
focu
s in
201
4 to
add
ress
rece
nt c
halle
nges
.
•Tr
ansp
orta
tion:
The
Dep
artm
ent h
as ti
ghte
ned
its m
onito
ring
and
revi
ew o
f the
us
e of
ext
ra a
ssig
nmen
ts, w
hich
driv
es re
lief d
ay o
verti
me.
•M
aint
enan
ce o
f Equ
ipm
ent:
Filli
ng o
pen
jobs
will
cont
inue
to b
e th
e pr
imar
y fo
cus
of th
e D
epar
tmen
t.
•E
ngin
eerin
g: T
he T
ask
Forc
e is
ana
lyzi
ng o
ptio
ns to
sch
edul
e tra
ck w
ork
at in
new
w
ays
that
wou
ld re
duce
ove
rtim
e. I
t als
o is
bui
ldin
g a
stro
nger
link
bet
wee
n th
e an
nual
wor
k pl
an, h
eadc
ount
nee
ds a
nd o
vert
ime
requ
irem
ents
.
•C
usto
mer
Ser
vice
s: T
he D
epar
tmen
t has
dev
elop
ed ti
ghte
r con
trol
s on
the
assi
gnm
ent o
f ext
ra jo
bs.
•C
ontin
ue F
ocus
on
Ove
rtim
e Ta
sk F
orce
Str
ateg
ic In
itiat
ives
‒C
ontin
ue to
dril
l int
o ta
rget
ed a
reas
that
hav
e po
sed
chal
leng
es in
rece
nt y
ears
.
•A
bsen
ce C
over
age
Ove
rtim
e‒
Pur
sue
oppo
rtuni
ties
to im
prov
e em
ploy
ee a
vaila
bilit
y.‒
Util
ize
new
fore
cast
ing
tool
to fo
reca
st h
eadc
ount
and
ove
rtim
e le
vels
acr
oss
LIR
R
depa
rtmen
ts.
The
mod
el c
onsi
ders
wor
kloa
d, a
vaila
bilit
y an
d op
erat
iona
l co
nsid
erat
ions
on
daily
bas
is to
det
erm
ine
the
corre
ct o
verti
me
and
staf
fing
leve
ls.
•D
epar
tmen
t/Fie
ld In
tern
al C
ontr
ols
‒C
ondu
ct a
revi
ew o
f int
erna
l con
trols
in p
lace
at t
he d
epar
tmen
t/fie
ld le
vel t
o en
sure
su
ffici
ent c
ontro
ls a
re in
pla
ce to
ens
ure
over
time
appr
oval
and
ver
ifica
tion
proc
esse
s ar
e in
com
plia
nce
with
ove
rtim
e st
rate
gy.
•U
pdat
e B
udge
t / F
inan
cial
Pla
n–
Con
tinue
to m
onito
r spe
ndin
g co
mpa
red
to b
udge
t for
all
cate
gorie
s of
ove
rtim
e.
MTA
Lon
g Is
land
Rai
l Roa
d14
Rec
omm
enda
tion/
Nex
t Ste
ps
MTA
Metro‐North Railro
adOvertim
e
Repo
rt to
MTA
Finance Com
mittee
Septem
ber 2
014
Overview
Reason
for O
vertim
eOvertim
e spen
ding
is a necessary com
pone
nt of M
etro‐North’s op
erations and
providing
train safety, reliability and service
delivery.
•It allows the organizatio
n to re
spon
d to uncon
trollable situatio
ns such as weather emergencies a
nd unsched
uled
mainten
ance and
repairs
•It provides flexibility to
add
ress con
trollable situatio
ns th
at re
quire
tempo
rary work coverage such as backfilling op
en
positions due
to vacancies and
employee
availability and/or add
ressing project w
ork of a limite
d du
ratio
n•
It is more cost efficien
t than adding
a se
cond
shift to
meet o
peratin
g ne
eds w
hen compared to th
e alternative fixed
cost o
f hirin
g additio
nal employees
Rising
Overtim
e Expe
nditu
res
Metro‐North’s 2014
overtim
e bu
dget is $76
million (14%
of total payroll costs). As of year‐to‐date July 2014, overtim
e spen
ding
is
$45.3 million and $11 .2 m
illion un
favorable to th
e bu
dget.
The ne
ed fo
r increased
“un
controllable” overtim
e spen
ding
has been caused
by:
•Re
spon
ding
to weather emergencies
•Im
plem
entin
g safety enh
ancemen
ts re
commen
ded by th
e FRA and safety re
spon
ses to ope
ratio
nal disrup
tions
The ne
ed fo
r increased
“con
trollable” overtim
e spen
ding
has been caused
by tw
o transformational events th
at re
quire
overtim
e supp
ort in the ne
ar te
rm:
•Accelerated attrition
rates ‐
Backfilling critical position
s while hiring
effo
rts a
nd training
/certification programs a
ddress
higher th
an expected retirem
ents beginning
in 2013, th
e year of M
etro‐North’s 30th ann
iversary
•Co
mpreh
ensiv
e program to
repair the infrastructure &
ado
pt re
commen
datio
ns of T
TCI and
FRA
Deep Dive Reviews ‐
Implem
entin
g a rig
orou
s track m
ainten
ance and
infrastructure im
provem
ent p
rogram
, which re
quire
s late night & weekend
work whe
n track ou
tages are available
2MTA
Metro‐North Railro
ad
Overview
Metro‐North will con
tinue
to work thru th
e back log on
hiring
/training programs a
nd re
pairs to
the infrastructure. Much of th
ese
impacts h
ave be
en re
flected
in th
e July Financial Plan, how
ever 2014 continue
s to be
a transition year. The Novem
ber F
inancial
Plan
will re
flect fu
rthe
r increases in
overtim
e in order to
incorporate ne
w develop
ments in
our training
program
s that w
ill delay
employee
availability for critical “must‐fill” position
s (i.e. delays in certifying
T&E pe
rson
nel) and up
date cost p
rojections fo
r safety re
spon
ses to ope
ratio
nal disrup
tions and
con
tinue
d repairs to
the infrastructure.
Man
aging Overtim
e In th
e long
term
, red
uctio
ns in
overtim
e will re
quire
cultural and
structural changes. The following collective efforts a
re und
erway
to im
prove the managem
ent a
nd need for o
vertim
e –reorganizatio
ns that sup
port changes to
the railroad’s c
ulture and
practices,
training
and
hiring
plan initiatives and
labo
r relation initiatives.
3MTA
Metro‐North Railro
ad
Overtim
e Bu
dget Vs. Actua
l Variances
July 201
4 Year‐To‐Date
4MTA
Metro‐North Railro
ad
Overtim
e Bu
dget Vs. Actua
l Variances: July 2014
Year‐To‐Date
Vacancy/Ab
sentee
Coverage for T
rain & Engine an
d Non
‐Train &
Engine
Employees
The railroad has e
xperienced
accelerated
attrition rates c
oinciding with
Metro‐North’s 30th
Anniversary. As a
result, increased overtim
e expe
nditu
res o
f $4.2 million continue
s to be
requ
ired to cover “must‐fill” position
s that a
re essentia
l to safe train op
erations or req
uired by
regulatory m
andates.
Backfillin
g Va
cant Train & Engine (Con
ductors a
nd Engineers) P
osition
s to M
eet the
Dem
ands of D
aily
Service Co
verage and
Reven
ue Collection ‐$
2.4 million
‒High
attrition rates/use of overtim
e is du
e to th
e compo
unding
impact of the
following events:
•Long
training
period of up to 12 mon
ths for con
ductors a
nd up to 14 mon
ths for e
ngineers
•Re
cent Oct. 2012/Ap
ril 2013 se
rvice en
hancem
ents re
quire
d additio
nal train and
engine staff
•Managem
ent vacancies are often
back‐filled by the
con
ductor agreemen
t staff du
e to th
eir techn
ical
qualificatio
ns (i.e. Certification, physic
al characteristics q
ualification, Boo
k of Rules kno
wledge and etc.)
Backfillin
g Va
cant M
ofE an
d MofW “Must‐Fill” Position
s ‐$1.8 m
illion
–Mainten
ance of Equ
ipment Yard Mechanics (ie.. Carmen
, Machinist and
Electricians)
•Ba
ckfill to pe
rform fede
rally mandated inspectio
ns fo
r daily train dispatchment a
nd sc
hedu
led mainten
ance
programs (i.e. five and ten year re
liability centered
mainten
ance ‐RC
M)
–Mainten
ance of W
ay Com
mun
ication & Signal (C&S) Dep
artm
ent Signal M
aintaine
rs
•Ba
ckfill to pe
rform fede
rally mandated sig
nal inspe
ctions and
make ne
cessary repairs
–Mainten
ance of W
ay Pow
er Dep
artm
ent Sup
ervisor/Foreman
•Limite
d po
ol of q
ualified supe
rviso
r/foreman
position
s available to ensure prop
er m
anagem
ent o
f work gangs
and compliance with
union
workforce ru
les
5MTA
Metro‐North Railro
ad
Overtim
e Bu
dget Vs. Actua
l Variances : July 2014 Year‐To‐Date
Weather Emergencies
An add
ition
al $2.4 million has b
een spen
t during this year’s winter season which incurred
a
total sno
wfall of 57 inches
~ Almost three
times m
ore than
the no
rmal as a
result of 14 snow
events
~ Co
ldest w
inter N
ortheast has had
since 1993
‐199
4
Snow
storm Overtim
e Tasks:
Storm Prepa
ratio
nPo
sition and prep
rolling
stock that m
ay be requ
ired du
ring the storm
De‐ice station locatio
nsSecure and
protect yards and
facilities
Deploy storm su
pplies a
nd che
ck sn
ow equ
ipment
Increase customer com
mun
ication
Ensure su
fficient staff in place to
implem
ent storm
respon
se plans
Initiate storm m
onito
ring proced
ures
Storm Respo
nse
Ope
rate patrol trains to inspect a
nd assess op
erating cond
ition
sRu
n rail bo
und snow
clearing eq
uipm
ent to clear right‐of‐w
ay and
to keep po
wer sy
stem
s op
erational (third
rail and
catenary)
Clear sno
w/ic
e from
platfo
rms, parking
areas, switche
s, interlo
ckings, yards and
access roads to rig
ht‐of‐w
ay and
waysid
e eq
uipm
ent
Deploy protect/rescue en
gine
s to assess weather/track con
ditio
nsDe
ploy staff at statio
ns to
add
ress customer needs
Implem
ent m
odified
train service sche
dule and
busing program, if n
eede
d
Storm Recovery
Perform sn
ow re
moval and
de‐icing
Deploy ro
lling
stock and pe
rson
nel to no
rmal station locatio
nsIm
plem
ent train se
rvice recovery plan
6MTA
Metro‐North Railro
ad
Overtim
e Bu
dget Vs. Actua
l Variances: July 2014 Year‐To‐Date
Programmatic / Rou
tine Mainten
ance –
Improved
Track M
ainten
ance Program
Adop
ting Co
ncrete Safety En
hancem
ents Recom
men
ded by
TTCI’s Com
preh
ensive Review and
FR
A’s Deep Dive ‐$
1.5 million
•Develop
ed a New
Rigorou
s System
Wide Track Mainten
ance Program
–
Implem
ented im
med
iate actions re
commen
ded by TTCI from it’s en
gine
ering
assessment o
f the
railroad’s right‐of‐w
ay
•Co
ntinue
regular twice a year Spe
rry Ra
il testing to identify internal ra
il de
fects
•Co
ntinue
welding
of insulated
joints to
ensure safety and
remove joint a
nd
interrup
tion of signal con
nectivity
•Co
nduct regular tw
ice a year Track Geo
metry te
st with
gage restraint m
easurin
g system
(GRM
S) to
analyze and
evaluate strength of the
track be
ginn
ing June
thru
Octob
er•
Cond
uct regular tw
ice a year m
achine
vision
track compo
nent inspectio
n to analyze
and evaluate woo
d/concrete ties, con
crete tie
seat deterioratio
n, fasten
ers a
nd
joint b
ars in Ap
ril
–Performing track inspectio
ns with
the most a
dvanced rail inspectio
n techno
logy th
at
requ
ire im
med
iate
data analysis
and
respon
ses as prescrib
ed by FRA track safety
standards ‐
to m
ake repairs, impo
se sp
eed restrictio
ns or take track ou
t of service
–Work pe
rformed
during the late night and
weekend
time pe
riods
7MTA
Metro‐North Railro
ad
Overtim
e Bu
dget Vs. Actua
l Variances : July 2014 Year‐To‐Date
Programmatic / Rou
tine Mainten
ance ‐
MofE Sche
duled Mainten
ance
•Ad
dressing
Backlog
of M
ofE Sche
duled Mainten
ance W
ork in Harmon
Sho
p ‐$
1.3 million
–Catch up
on fede
rally m
andated sche
dule m
ainten
ance work from
2013 and early
2014
after com
pleting shop
work on
other prio
ritize
d critical sho
p work:
•Re
pairs to
10 coache
s dam
aged
by Supe
rstorm
Sandy
•Shop
work to su
pport N
TSB review
and
investigation of coaches involved
in
Decembe
r 1stSpuyten Du
yvil de
railm
ent
•Higher 2014 1s
tQuarter winter rep
air w
ork du
e to th
e severe weather con
ditio
ns
8MTA
Metro‐North Railro
ad
Overtim
e Bu
dget Vs. Actua
l Variances : July 2014 Year‐To‐Date
Unsched
uled
Maint : Safety Enh
ancemen
ts & Service Protection
Implem
entin
g Safety Enh
ancemen
ts and
Respo
nding to Ope
ratio
nal D
isruptions –
$0.9 m
illion
•Im
plem
entin
g FRA’s E
mergency Order 29 –Jan to M
arch 24t
h
–Co
mpleted
signal m
odificatio
ns at five critical locations and
five m
ovable brid
ges in NY and CT
to
enable sy
stem
s on‐bo
ard train to enforce spe
ed limits autom
atically
•Da
nbury Branch Grade
Crossing Issues ‐February to
June
–New
train de
tection system
that con
trols the
closin
g of crossing gates c
auses the
crossing gates to
activate whe
n no
trains are app
roaching.
–Signal m
aintaine
rs, track workers and
con
ductor flagging pe
rson
nel con
tinue
to provide
sup
port to
contractor (A
lstom
) and
the manufacturer o
f the
system
(Siemen
s) to
exped
ite th
e mod
ificatio
ns to
each of the
11 grade crossin
gs on the branch
•Fire at C
os Cob
Fire
Switching
Hou
se ‐May 10t
hto Sep
t 7th
–Overtim
e requ
ired for immed
iate interim
repairs to
design and install emergency pane
l to provide
manual con
trol over interlocking to alleviate train congestio
n and provide op
erating fle
xibility
–Cu
rrently
requ
ires arou
nd th
e clock Signal M
aintaine
rs to
coo
rdinate track sw
itching
with
Rail Traffic
Controllers until repairs are com
pleted
by the en
d of th
e year
–Ad
ditio
nal overtim
e will be requ
ired to install and
test th
e ne
w signal cod
e control system which will
be com
pleted
by year end
whe
n remote interlo
cking control is returne
d to th
e Ope
ratio
ns Con
trol
Center
•“W
alk” Brid
ge Ope
ning
and
Closin
g –June
6thto current
–Ad
ditio
nal signal m
aintaine
rs, track workers, overhead wire
workers and
structure maintaine
rs
continue
to be on
the scen
e for b
ridge ope
ning
and
closin
g events as w
ell as sup
porting the
operational review with
CDO
T to m
inim
ize fu
ture risk of failure
9MTA
Metro‐North Railro
ad
Overtim
e Ch
anges Be
tween Fina
ncial Plans
2014
‐2017
10MTA
Metro‐North Railro
ad
Actio
ns to
Man
age Overtim
eMetro‐North will m
onito
r overtim
e spen
ding
and
develop
program
s to red
uce overtim
e whe
never p
ossib
le.
Efforts to hire, train and
right size
the workforce are on‐going.
Reorganizatio
ns To Supp
ort C
hanges to
the Ra
ilroa
d's Cu
lture and
Practices
•Vice Presid
ent C
hief Engineer ‐
oversee the reorganizatio
n of th
e Mainten
ance of W
ay (M
OfW
) Dep
artm
ent
and repairs to
the infrastructure
•Ch
ief Transpo
rtation Officer ‐
oversee train movem
ent w
hile im
plem
entin
g safety program
s such as FRA
’s confiden
tial close call rep
ortin
g system
and
coo
rdinating with
MofW on the infrastructure re
pairs
•Vice Presid
ent H
uman
Resou
rces ‐oversee bo
th Hum
an Resou
rces and
Training. Transition
towards a
centralized
training
functio
ns and
ensure a consisten
t training program across the railroad that invests in our
employees and provides quality training
•Vice Presid
ent Labor Relations –oversee the consisten
t app
lication of labo
r agreemen
ts. Transition towards
a centralized
labo
r com
pliance functio
ns and
ensure the consisten
t and
fair application of work rules a
cross
the railroad
Hiring
and
Training Initiatives
•Ag
gressiv
ely fill vacant p
osition
s and provide training
/certification programs
•Focus on
“must‐fill” position
s that are re
quire
d by re
gulatory m
andates or are essen
tial to safe train
operations such as Engineer a
nd Con
ductor, R
ail Traffic Co
ntrollers, M
ofW Signal M
aintaine
rs, M
ofW Pow
er
Supe
rviso
r/Foreman
and
MofE Yard M
echanics.
•Ad
ding
hum
an re
source and
training
staff to supp
ort a
ddition
al dem
ands fo
r recruitm
ent a
nd training
of
employees
•Expand
ed re
cruitm
ent o
utreach efforts ~ Utilizing career/jo
b fairs whe
n recruitm
ent e
fforts involve large
grou
p of sim
ilarly
situated
skills or a
pplicants being
targeted
(i.e. interns, Information Techno
logy,
engine
ering/constructio
n mgt.) and partne
ring with
Veteran
organiza
tions.
•Co
ntinue
recruitm
ent e
fforts that have proved
to be successful in
the past ~ partnering with
Trade
Schoo
ls to fill craft p
osition
s, use social m
edia (i.e. LinkedIn), run
ning
radio ads on
mainstream stations and
full page
ads in local papers and etc.
11MTA
Metro‐North Railro
ad
Actio
ns to
Man
age Overtim
eLabo
r Relations In
itiatives Being
Pursued
•Negotiatin
g with
Mainten
ance of W
ay labo
r union
s to increase weekend
work activ
ities (ie.
surfacing, tie and rail replacem
ent) at straight tim
e whe
n track ou
trages are available for w
ork
•Negotiatin
g with
Mainten
ance of W
ay labo
r union
s to increase non
‐day time work at straight time
Other
•Installing GPS re
ceivers on
employee
driv
en veh
icles to m
onito
r and
evaluate em
ployee
produ
ctivity
12MTA
Metro‐North Railro
ad
MTA
Brid
ges & Tun
nels
Overtim
e
Repo
rt to
MTA
Finance Com
mittee
Septem
ber 2
014
MTA BRIDGES AND TUNNELS OVERTIME CONTROLS AND INITIATIVES
SEPTEMBER 22, 2014 MTA Bridges and Tunnels utilizes overtime as a managerial tool to maximize operational
effectiveness and cost efficiency. Overtime is used to address challenges stemming from:
Changes in workforce availability due to factors such as short‐ and long‐term absences, training, holidays, FMLA, etc.
Inclement weather, which requires additional labor for storm preparation measures, snow and debris removal, etc.
Conditions in the operating environment impacted by security concerns, heavy traffic, law enforcement, special events, maintenance, and technical services.
Since 2009, B&T has reduced overtime by 29% while continuing to meet the challenges outlined above.
Projected operational needs and funding levels through 2018 remain the same as for the
February Financial Plan, excluding additional costs associated with recent and expected union contract settlements. Year‐to‐date through July, actual overtime expenses were 3.4% below the Adopted Budget level.
$15.0
$17.0
$19.0
$21.0
$23.0
$25.0
$27.0
2009 2010 2011 2012 2013
$26.9
$18.8 $18.8 $19.2 $19.1
$1.9
Millions
Actual Sandy
AdoptedBudget Actual
$B(W)
%B(W)
Non‐Reimbursable $12.811 $12.510 $0.301 2.3%Reimbursable $0.237 $0.095 $0.142 60.0%Total $13.048 $12.605 $0.443 3.4%
Millions
Key programs and initiatives behind B&T's success in overtime reductions include:
WEAP (Weather, Emergency, Availability and Pre‐Planned) Program was implemented in 2010 to better categorize and manage overtime use.
Central Operations Notification Unit
Developed to manage and reduce absences through centralized reporting and recording of all unscheduled absences.
Represented employees are informed prior to absence whether the absence will be unauthorized and without pay. This helps streamline process of scheduling appointment with a doctor for Sick and IOD absences.
Monitors and identifies trends of absences and conducts follow‐up investigations.
Central Control Unit
Developed to manage and reduce absences through timekeeping functions, uniformly applying B&T Time and Leave Policies and Procedures.
Aligned B&T workflows with Business Service Center (BSC).
Established new processes to ensure accurate compensation to B&T employees.
Handles all overtime recording, leave case and exceptions to timecards and provides real‐time tracking of leave balances.
IOD (Injuries on Duty) System
New case management protocols are in place to better handle IODs.
Overtime costs associated with extreme weather events can range between $1 million and $2 million depending upon the severity and length of the storm. Actions necessitating overtime before, during and after an extreme weather event include:
Preparation
Staff weather desk in Operations Command Control Center (OCCC) and initiate storm monitoring procedures
Ensure proper staffing for potential facility closings due to hurricane, blizzard, and/or high winds
Fuel and inspect vehicles and emergency response tools (e.g. chainsaws, light towers, pumps, wood chippers, generators)
Remove all cones and delineators from toll plazas to prepare for plowing operations
Secure all tarps and equipment for high wind conditions
Install snow plows and load de‐icer into trucks
Secure and protect construction sites
Pre‐salt all building walkways
Response
Plow and deice all roadways and toll plazas
Respond to and remove all downed trees and poles on open roadways
Monitor all catch basins and flood prone areas and clear or pump as needed
Clear snow from all parking lots and shovel and de‐ice building walkways
Repair snow trucks as required
Recovery
Re‐open facilities if closed during storm
Re‐install cones and delineators on plazas
Continue to repair snow trucks and return to service
Re‐order de‐icer supply
MTA
Hea
dqua
rter
sPo
lice
Dep
artm
ent
Ove
rtim
e
Rep
ort t
o M
TA F
inan
ce C
omm
ittee
Sep
tem
ber 2
014
2014
M
TA P
D
Hea
dqua
rter
s O
vert
ime
MTA
Hea
dqua
rters
M
TA P
olic
e D
epar
tmen
t1
Com
pone
nts
of M
TA P
D
Non
-Rei
mbu
rsab
le O
vert
ime
•B
ackf
ill fo
r Vac
anci
es a
nd A
bsen
tees
•S
afet
y/S
ecur
ity/L
aw E
nfor
cem
ent i
nclu
ding
•Ar
rest
Pro
cess
ing
•Se
rvic
e D
isru
ptio
ns•
Han
dlin
g In
cide
nts
•Sp
ecia
l Eve
nt C
over
age
•Se
curit
y an
d A
dditi
onal
Ove
rtim
e C
over
age
•Tr
aini
ng•
Inve
stig
atio
ns•
Cou
rt A
ppea
ranc
es•
Cor
pora
te S
ecur
ity
2M
TA H
eadq
uarte
rsM
TA P
olic
e D
epar
tmen
t
Com
pone
nts
of M
TA P
D
Rei
mbu
rsab
le O
vert
ime
•C
over
age
for D
irect
ed P
atro
l Gra
nt
•R
eim
burs
able
wor
k fo
r oth
er a
genc
ies
•A
ll ot
her G
rant
s
•O
ffice
rs re
ceiv
e pa
y fro
m th
e M
TA a
nd th
e M
TA re
ceiv
es p
aym
ent f
rom
th
e gr
ant a
nd/o
r out
side
par
ty.
3M
TA H
eadq
uarte
rsM
TA P
olic
e D
epar
tmen
t
4
MTA
PD OT BU
DGETS
2014
Ado
pted
Bud
get throu
gh 2015 PR
OPO
SED BU
DGET
($ in m
illions)
MTA
Hea
dqua
rters
MTA
Pol
ice
Dep
artm
ent
Con
trol
labl
e vs
. Unc
ontr
olla
ble
over
time
5M
TA H
eadq
uarte
rsM
TA P
olic
e D
epar
tmen
t
CONTR
OLLAB
LE% OF 2013
YE
non‐
reim
bursab
leUNCO
NTR
OLLAB
LE% OF 2013
YE
non‐
reim
bursab
le
Backfill
49.0%
Service Disrup
tions
8.5%
Special Event Coverage
15.5%
Investigations
8.4%
Training
3.1%
Hand
ling Incide
nts
5.8%
Other
3.3%
Other
6.4%
*Data based up
on M
TA Tim
e & Labor Rep
orts.
MTA
Hea
dqua
rter
sJu
ly 2
014
YTD
Act
uals
vs.
201
4 A
dopt
ed &
Mid
Yea
r Bud
gets
Non
-Rei
mbu
rsab
le/R
eim
burs
able
Ove
rtim
e ($
in m
illio
ns)
•Th
e 20
14 M
Y F
orec
ast &
201
5 P
ropo
sed
budg
et w
as c
hang
ed d
ue to
the
Pol
ice
Ben
evol
ent A
ssoc
iatio
n C
ontra
ct
Neg
otia
tions
, whi
ch w
as ra
tifie
d Ja
nuar
y 20
14.
•A
ny a
dditi
onal
cha
nges
bet
wee
n de
com
posi
tion
cate
gorie
s w
ere
base
d on
an
alys
is s
how
n w
ith 2
014
first
qua
rter
actu
als.
•R
epor
t onl
y sh
ows
deco
mpo
sitio
n ca
tego
ries
that
per
tain
to th
e M
TA P
olic
e D
epar
tmen
t.
•M
TA P
olic
e D
epar
tmen
t rec
eive
d $5
.770
m
illio
n in
reim
burs
emen
ts b
y 20
13 Y
ear-
End
. Th
roug
h Ju
ly 2
014,
the
depa
rtmen
t re
ceiv
ed a
ppro
xim
atel
y $3
.487
mill
ion
in
reim
burs
emen
ts, o
f whi
ch $
2.03
3 m
illio
n w
as fo
r prio
r yea
r rei
mbu
rsem
ents
and
$1
.454
mill
ion
for c
urre
nt y
ear.
MTA
Hea
dqua
rters
MTA
Pol
ice
Dep
artm
ent
6
Hours
$Ho
urs$
Hours
$Ho
urs$
Hours
$NO
N-REIM
BURS
ABLE
OVER
TIME
Vacan
cy/Ab
sentee
Cover
age
63,38
9$2
.808
35,38
0$1
.701
36,60
2$1
.867
26,78
7
$0
.940
(1,22
1)
($0
.166)
Safet
y/Secu
rity/La
w Enfo
rceme
nt58
,997
$2.62
351
,672
$2.16
545
,689
$1.97
213
,309
$0.65
15,9
84
$0
.194
TOTA
L NON
-REIMB
URSA
BLE O
VERT
IME:
122,38
6
$5.430
87,052
$3.
86782,
290
$3.839
40,096
$1.591
4,762
$0.028
REIMB
URSA
BLE O
VERT
IME85
,293
$3.70
510
9,535
$5.12
612
6,734
$6.07
2(41
,441)
($2.36
8)(17
,199)
($0
.947)
TOTA
L OVE
RTIME
207,67
9
$9.135
196,58
8
$8.992
209,02
4
$9.911
(1,345
)
($0
.776)
(12,43
7)
($0.91
9)
YTD J
uly 20
14 Ad
opted
Budg
etYT
D July
2014
Mid
Year
Budg
et YT
D July
2014
Actua
ls 201
4 July
YTD
Adop
ted vs
. July Y
TD
Actua
ls Var.
- Fa
v./(Un
fav)
2014
July Y
TD Mi
d-Year
vs.
July Y
TD Ac
tuals
Var. -
Fav./(
Unfav
)
MTA
PD
Con
cern
s•
Kee
ping
up
with
vac
anci
es.
It ta
kes
a to
tal o
f fift
een
mon
ths
to h
ire a
n of
ficer
of w
hich
nin
e m
onth
s is
spe
nt in
tra
inin
g.
•Th
e cu
rrent
fore
cast
ing
met
hodo
logy
for t
he o
pera
ting
non-
reim
burs
able
bud
get d
oes
not t
ake
into
co
nsid
erat
ion
that
ove
rtim
e is
dis
tribu
ted
base
d up
on a
w
heel
not
an
equa
lizat
ion
char
t.
•Ti
mel
y re
imbu
rsem
ents
of o
verti
me .
7M
TA H
eadq
uarte
rsM
TA P
olic
e D
epar
tmen
t
MTA
PD
Initi
ativ
es
•U
tiliz
ing
the
Ext
ra L
ist
and
allo
win
g 24
hou
rs to
can
cel o
verti
me
from
th
e pr
evio
us 7
2 ho
urs
notic
e.•
Mon
itorin
g ov
ertim
e co
vera
ge a
ssoc
iate
d w
ith a
bsen
tee/
vaca
ncy
cove
rage
dai
ly a
nd o
nly
appr
ovin
g co
vera
ge w
hen
abso
lute
ly
nece
ssar
y.•
Wee
kly
Com
man
d S
taff
mee
tings
add
ress
ing
the
over
time
need
s of
the
regi
ons
and
just
ifica
tion
of o
verti
me.
If o
verti
me
was
dee
med
un
nece
ssar
y, th
e C
hief
of t
he D
epar
tmen
t will
eith
er s
peak
to th
e of
ficer
w
ho a
ppro
ved
the
over
time
in q
uest
ion
to re
ceiv
e ad
ditio
nal
just
ifica
tions
and
/or i
ssue
a le
tter o
f ins
truct
ion
to th
e of
ficer
in q
uest
ion.
•C
omm
andi
ng O
ffice
rs a
naly
zing
wee
kly
repo
rts to
mon
itor a
buse
s as
soci
ated
with
dis
tribu
ting
over
time.
•R
educ
ing
the
dist
ribut
ion
of o
n-ca
ll ov
ertim
e.
8M
TA H
eadq
uarte
rs
MTA
Pol
ice
Dep
artm
ent
Tim
e &
Lab
or O
vert
ime
Rep
ort
July
201
4 vs
. Jul
y 20
13
MTA
Hea
dqua
rters
MTA
Pol
ice
Dep
artm
ent
9
2013 & 2014 data shown are year‐to‐date through July.
Please note, data shown are based upon Tim
e & Labor and
will differ from General Ledger due to tim
ing of monthly
closing periods and adjustments.
% Cha
nge ‐
Cost
Task
Task Descriptio
nSum of O
T Hrs
Sum of O
T Co
stTask
Task Descriptio
nSum of O
T Hrs
Sum of O
T Co
st51
Back Fill ‐
All v
acancie
s36
,601
.65
1,86
7,45
3.74
51Ba
ck Fill ‐
All v
acancie
s60
,665
.80
2,90
9,86
2.49
‐36%
52Arrest processing
6,11
3.50
283,26
4.53
52Arrest processing
5,15
7.15
240,92
6.00
18%
53Service
Disrup
tion
1,64
2.10
82,018
.11
53Service
Disrup
tion
9,77
8.85
446,24
4.20
‐82%
54Special Ev
ent C
overage‐Op
. Ord
9,19
6.60
449,44
6.97
54Special Ev
ent C
overage‐Op
. Ord
21,147
.30
944,89
4.35
‐ 52%
55Train
ing ‐
Train
ing O
rder
4,02
8.35
195,00
3.02
55Train
ing ‐
Training O
rder
4,04
9.10
178,00
1.37
10%
56Investiga
tions‐Det, ICT
F, Supp
11,020
.45
579,05
9.28
56Investiga
tions‐Det, ICT
F, Supp
10,123
.55
488,23
3.41
19%
57Co
urt, Claim
s & IA
B issue
s2,49
9.65
149,54
3.01
57Co
urt, Claim
s & IA
B issue
s2,54
0.65
150,94
6.15
‐1%
58Ha
ndling Inciden
ts8,96
9.00
411,63
6.44
58Ha
ndling Inciden
ts7,34
5.75
329,39
7.97
25%
59Co
rporate Security
1,57
0.95
81,079
.86
59Co
rporate Security
785.00
36,749
.51
121%
60De
velopm
ent P
rojects‐C
hief App
167.80
9,15
3.22
60De
velopm
ent P
rojects‐C
hief App
145.60
8,99
7.21
2%61
Train
Patrol
114,75
6.35
5,48
1,38
0.10
61Train
Patrol
91,301
.10
4,07
0,86
5.32
35%
62Re
imbu
rsable‐Other M
TA Agency
8,93
5.00
429,59
9.61
62Re
imbu
rsable‐Other M
TA Agency
10,981
.05
533,21
9.47
‐19%
63Grants
3,04
5.95
161,53
8.38
63Grants
5,68
0.05
281,25
4.43
‐43%
64Security C
overage
12.35
1,03
6.39
64Security C
overage
10.00
657.46
58%
65He
ightene
d Alert‐ State/Na
tion
‐
‐
65He
ightene
d Alert‐ State/Na
tion
160.90
7,62
0.78
‐100
%66
Clerica
l ‐Sw
orn
1,33
5.50
94,576
.51
66Clerica
l ‐Sw
orn
1,38
9.80
83,834
.67
13%
67Ad
d. Coverage ‐ 2
person patol
426.30
20,751
.06
67Ad
d. Coverage ‐ 2
person patol
1,10
4.80
53,120
.34
‐61%
68ICTF Grants
‐
‐
68ICTF Grants
13.00
521.34
‐100
%Gran
d To
tal
210,32
1.50
10,296
,540
.23
Gran
d To
tal
232,37
9.45
10,765
,346
.47
‐4%
2014
2013
Time & Labo
r Overtime Ye
ar ‐to‐Da
te Su
mmary r
eport b
y Task D
escriptio
n