presentation basics lesson 2. skills matrix skillsmatrix skillskill # creating a new blank...
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Presentation BasicsPresentation BasicsLesson 2
Skills MatrixSkills Matrix
Skills Matrix Skill Skill #
Creating a New Blank Presentation
Create presentations from blank presentations
1.1.1
Saving a Presentation for the First Time
Save presentations as appropriate file types
4.3.6
Creating a Presentation from a Template
Create presentations from templates
1.1.2
Skills MatrixSkills Matrix
Skills Matrix Skill Skill #
Reusing a Slide from Another Presentation
Reuse slides from an existing presentation
2.3.1
Creating a New Presentation from an Existing One
Create presentations from existing presentations
1.1.3
Starting a Presentation from a Microsoft Word Outline
Create presentations from Microsoft Office Word outlines
1.1.4
Skills MatrixSkills Matrix
Skills Matrix Skill Skill #
Organizing Your Slides
Rearranging the Slides in a Presentation
Arrange slides 1.5
Adding Notes to Your Slides
Skills MatrixSkills Matrix
Skills Matrix Skill Skill #
Printing a Presentation
Printing a Presentation in Grayscale Mode
Print a presentation in various formats
4.4.2
Previewing a Presentation on the Screen
Software OrientationSoftware Orientation
New Presentation Dialog Box
Creating a New Blank PresentationCreating a New Blank Presentation
Open a Blank PresentationClick New on Office menu to open New Presentation dialog box
Select Blank Presentation
Click Create
Creating a New Blank PresentationCreating a New Blank Presentation
Click Layout on the Home tab
Select from default layouts in the gallery
Layout controls position of text and objects
Choose a Different Layout
Creating a New Blank PresentationCreating a New Blank Presentation
Click in a placeholder to activate it
Key text at location of insertion point
Add Text to a Blank Slide
Dashed line indicates placeholder active
Insertion point
Saving a Presentation for the Saving a Presentation for the First TimeFirst Time
Save options:Click Save button on Quick Access ToolbarClick Save or Save As on Office menu
Navigate to location and key file name
Save a New Presentation
Saving a Presentation for the Saving a Presentation for the First TimeFirst Time
Choose a Different File Format
Point to Save As to select the PowerPoint 97-2003 format
Choose this format when using the file with earlier PowerPoint versions
Saving a Presentation for the Saving a Presentation for the First TimeFirst Time
Choose a Different File Format (cont’d)
Save as type drop-down list offers additional file formats
Creating a Presentation Creating a Presentation from a Templatefrom a Template
Create a Presentation from a Template
Templates include backgrounds, layouts, fonts, and other elements
PowerPoint includes a selection of installed templates
Other templates are available from Microsoft Office Online
Creating a Presentation Creating a Presentation from a Templatefrom a Template
Create a Presentation from a Template (cont’d)
Templates installed with PowerPoint
Templates available for
download
Creating a Presentation Creating a Presentation from a Templatefrom a Template
Create a Presentation from a Template (cont’d)
New presentation includes background, layouts, sample graphics, and placeholders for text and content
Creating a Presentation Creating a Presentation from a Templatefrom a Template
Click New Slide button to insert a new default slideWhen new slide follows title slide, it will be a Title
and Content slide by defaultWhen new slide follows any other slide, it will be the
same layout as the previous slide
Add a New Slide
Creating a Presentation Creating a Presentation from a Templatefrom a Template
Click New Slide drop-down arrow to display New Slide gallery
Select a layout from the gallery for the new slide
Add a New Slide (cont’d)
Creating a Presentation Creating a Presentation from a Templatefrom a Template
Other new slide options available on New Slide gallery:Duplicate the current slide or selected slidesCreate slides from an outlineReuse slides from another presentation
Add a New Slide (cont’d)
Creating a Presentation Creating a Presentation from a Templatefrom a Template
Click Reuse Slides on New Slide gallery
Display presentation that contains slides in Reuse Slides task pane
Click slide to insert it in current presentation
Reuse a Slide from a Different Presentation
Creating a New Presentation from an Creating a New Presentation from an Existing OneExisting One
Create a New Presentation from an Existing One
Save time by creating a new presentation from an existing oneClick New on Office menuClick New from existing in New Presentation dialog
box
Creating a New Presentation Creating a New Presentation from an Existing Onefrom an Existing One
Create a New Presentation from an Existing One (cont’d)
Select presentation on which to base new slides, then click Create New
The new presentation has a default name such as Presentation1
Starting a Presentation from a Starting a Presentation from a Microsoft Word OutlineMicrosoft Word Outline
Use a Word outline to create slidesAdd slides from an outline to an existing
presentationOR
Open a Word outline in PowerPoint to create an entire presentation
Start a Presentation from a Word Outline
Starting a Presentation from a Starting a Presentation from a Microsoft Word OutlineMicrosoft Word Outline
Start a Presentation from a Word Outline (cont’d)
Apply heading styles in Word document
Heading 1 text becomes the slide title; Heading 2 entries become bullet items
Starting a Presentation from a Starting a Presentation from a Microsoft Word OutlineMicrosoft Word Outline
Change Indent Levels in a List
Click Increase List Level to indent a bullet item
PowerPoint provides several levels of indents
Levels can have different font size, color, style, and bullet symbol
Organizing Your SlidesOrganizing Your Slides
Rearrange the Slides in a Presentation
Use Slide Sorter view to rearrange slides
Drag a slide to new position indicated by
vertical line
Organizing Your SlidesOrganizing Your Slides
Delete a Slide
In Normal or Slide Sorter view:Click Delete button on Home tab
ORPress Delete key
Organizing Your SlidesOrganizing Your Slides
Delete a Slide (cont’d)
In Slides/Outline pane:Right-click a slide in Slides/Outline pane and then
click Delete SlideSelect more than one slide to delete by clicking
first, holding Ctrl, and clicking additional slides
Adding Notes to Your SlidesAdding Notes to Your Slides
Add Notes in the Notes PaneKey note text in the Notes pane in Normal view
Adding Notes to Your SlidesAdding Notes to Your Slides
Use Notes Page view for more extensive notes
Key notes below a thumbnail of each slide
Add Notes in Notes Page View
Printing a PresentationPrinting a Presentation
To preview a presentation:
Click Office button
Point to Print
Click Print Preview
Use Print Preview
Printing a PresentationPrinting a Presentation
Use Print Preview (cont’d)
Choose what to preview
Slides display by default
Print Preview lets you choose how to view slides
Printing a PresentationPrinting a Presentation
Use Print Preview (cont’d)
Choose Handouts to preview up to nine slide thumbnails on a page
Printing a PresentationPrinting a Presentation
Use Print Preview (cont’d)
Choose Notes Pages to preview slides that include notes
Printing a PresentationPrinting a Presentation
Use Print Preview (cont’d)
Choose Outline View to preview an outline of the entire presentation
Printing a PresentationPrinting a Presentation
Use Print dialog box to set print options
Select print range
Choose what to print
Select additional options such as color or slides per page
Set Print Options
Printing a PresentationPrinting a Presentation
Use grayscale to save printing time and printer ink or toner
Choose Grayscale in Print dialog box
Print a Presentation in Grayscale Mode
You can also preview in Grayscale mode to see how slides will look in grayscale
Previewing a Presentation Previewing a Presentation on the Screenon the Screen
Preview a PresentationSlide Show view allows you to preview slides before you present them
Click the left mouse button to advance; click Esc to end the show
SummarySummary
Open a Blank PresentationChoose a Different LayoutAdd Text to a Blank SlideSave a New Presentation
You Learned How To
SummarySummary
Choose a Different File FormatCreate a Presentation from a TemplateAdd a New SlideReuse a Slide from a Different Presentation
You Learned How To
SummarySummary
Create a New Presentation from an Existing One
Start a Presentation from a Word OutlineChange Indent Levels in a List
You Learned How To
SummarySummary
Rearrange the Slides in a PresentationDelete a SlideAdd Notes in the Notes PaneAdd Notes in Notes Page View
You Learned How To
SummarySummary
Use Print PreviewSet Print OptionsPrint a Presentation in Grayscale ModePreview a Presentation
You Learned How To