presentation basics final project 386

8/10/2019 Presentation Basics Final Project 386

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PRESENTATION BASICSOriginally Developed by :Center for ProfessionalCommunication- Ohio University


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Presentation Basics

Agend

a

! Organization & Preparation Tips

! Top Ten Slide Tips

! Creating a Professional Handout

! Top Ten Delivery Tips

! Selecting Career Apparel


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Such power there is in clear-eyedself-restraint.

- James Russell

Organization & Preparation Tips


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! What is the real purpose of your

talk?

! Why is it that you were ask tospeak?

! What does the audience expect?

! In your opinion, what are the most importantparts of your topic for the audience to take

away from your, say, 7-minute presentation?

Start with the end in mind


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Know your audience as well as possible

! Who is the audience?

! What is the purpose of the event?

!

Why were you asked to speak?! Where is it?

! When is it?


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Content, content, content

! No matter how great your

delivery, or how professional

and beautiful your supporting

visuals, if your presentation isnot based on solid content, you

cannot succeed.


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Keep it simple

! Simple does not mean stupid.

! Exercise:

!

If your audience could remember only three things

about your presentation, what would you want it to be?

1.

______________________

2. ______________________

3.

______________________


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Outlining your content

I. Introduction(transition)

II. Body

A. Main point

(transition)

B. Main point

(transition)

C.

Main point

(transition)

III. Conclusion


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So what?


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Can you pass the elevator test?

! Check the clarity of your

message with the elevator

test. This exercise forces you

to "sell" your message in30-45 seconds.


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The art of storytelling

! Good presentations include stories. The best

presenters illustrate their points with the use of

stories, most often personal ones.


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Confidence How to get it

We fear what we do not know.


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Do not feel compelled to fill empty areas on

your slide with your logo or other unnecessary

graphics or text boxes that do not contribute to

better understanding. The less clutter you have

on your slide, the more powerful your visualmessage will become.

Top Ten Slide Tips


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Keep it simple

! People came to hear youand be moved or

informed (or both) by you and your message. Don't

let your message and your ability to tell a story get

derailed by slides that are unnecessarilycomplicated, busy, or

full of junk.


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Limit bullet points & text

This slide is not unusual, but

it is not a visual aid, it is more

like an "eye chart."

Try to avoid text-heavy (and

sleep inducing) slides like this

one.


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Limit bullet points & text

Aim for something like this

simple slide above.

And this is even better...


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Limit transitions & builds (animation)

! A simple "Wipe Left-to-Right" (from the

"Animations" menu) is good for a bullet point,

! but a "Move" or "Fly" for example is too tedious

and slow


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Use high-quality graphics

Try to avoid cheesy clip art

like this.

This edited stock photograph

is more effective and

professional.


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Have a visual theme

! Your audience expects a unique presentation with

new (at least to them) content, otherwise why would

they be attending your talk?


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Use appropriate charts

Pie Charts. Used to

show percentages.

Limit the slices to 4-6

and contrast the most

important slice eitherwith color or by

exploding the slice.

Vertical Bar Charts.

Used to show changes

in quantity over time.

Best if you limit the

bars to 4-8.


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Use appropriate charts

Horizontal Bar Charts. Used to compare quantities.

For example, comparing sales figures among the

four regions of the company.

Line Charts. Used to demonstrate trends. For

example, here is a simple line chart showing that

our sales have gone up every year. The trend is

good. The arrow comes in later to underscore thepoint: Our future looks good!


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Use color well

! Color evokes feelings.

! Color is emotional.

! The right color can help persuade and motivate.

! Studies show that color usage can increase interest

and improve learning comprehension and retention.

Learn more:

PresentationPro.com has some great

Flash tutorials including one on color.

Go to the CreativePro.com to learn more about color.

Dummies.com has a good short article on

how to use the Color Schemesin PowerPoint.


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Choose your fonts well

! Fonts communicate subtle messages in and of

themselves, which is why you should choose fonts

deliberately.

! Use the same font set throughout your entire slidepresentation, and use no more than two

complementary fonts (e.g., Arial and Arial Bold).

Times Arial Black and Arial


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Use video or audio

! Use video and audio when appropriate.

! Using video clips to show concrete examples

promotes active cognitive processing, which is the

natural way people learn.


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Spend time in the slide sorter

" Using the slide sorter will enable you to notice more

extraneous pieces of visual data that can be removed

to increase visual clarity and improve communication.


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Creating a Professional Handout


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