Presentation Basics

EC Division Meeting

April 24-25, 2012

Our recent presentations

• Google form survey summary

Presentation Basics

• Presentation Skills– Speaker– Audience– Content

• Supporting your message• Display Basics

PRESENTATION SKILLS

Are exceptional presenters born that way?

What percentage of people say their #1 fear is death?

19%

What percentage of people say their #1 fear is public speaking?

41%

Below Average Presenters

Average or Good Presenters

Exceptional Presenters

~80%

~15%

CONTINUUM OFEffective

Presentation Skills

T. J. Koegel, 2007

5%

Below Average Presenters

• Are uncommitted to improving• Lack training• Avoid critique and feedback• Don’t know how to practice

Three Key Components

Presentation

Speaker

Audience

Content

Speaker

If people knew how hard I had to work to gain my mastery, it wouldn't seem wonderful at all.

Michelangelo

Be Organized

• Set-up• Materials• Activities• Content

You’re the expert…right?

Everyone is looking at me

Combating Nerves

• Be prepared• Use the release of adrenaline

– Improve focus– Block out distractions

• Pause• Collect your thoughts• Take deep breath

Keep in mind-

• Is 93% of communication based on non-verbal

• First Impressions :– 7% based on what is said– 38% based on style of speech– 55% based on body language

(Mehrabian, 1968)

Non-Verbal Communication

• Gestures• Posture• Facial expression

Eye Contact

To Sit or Stand?

• Standing is 43% more persuasive

Communicate your passion for the subject

Verbal Communication:Paint a picture

Tell a story

• Under 2 minutes• Less is better • Practice to find length• Divide into segments• Focus on a few points

How you say it

• Accents• Contractions• Grammar• Enunciation

How do you

say it?

Verbal Graffiti

…Ok?

…right?…see?

Sort of

maybe I think

Kind of

um

You know?

Like

How to cover up the graffiti

• Awareness• Recognize patterns• Anticipate• Pause

Try humor… carefully

Using notes?

Don’t read to the audience!

Speaker Strategies

• Use names• Smile• Practice• Begin and End Strong

Think, Pair, Share

• Discuss with a partner:– What is the most challenging for you as a

speaker?– How are you or could you work to improve in

this area?

Audience

Is your audience engaged?

Keep in mind-

• Typical adult attention span (retention) is about 20 minutes

• Pike (1994) suggests the 90/20/8 rule. – Duration less than 90 minutes– Change pace at least every 20 minutes– Audience participates every 8 minutes

So what?

Buy-In Strategies

• Importance• Value• Struggle• Administrator concern• School concern• District concern• Link to other things already implemented

Make Connections

Seek Agreement

Audience Questions

• Information seeking• Challenging

Handling questions

• Answer group vs. individual• Keep to your objectives/outline• Move forward, maintain eye contact• Active listening• Correct inaccuracies• If you don’t know… find out.

Handling Questions

• Pause• Indicate topic will be addressed later• Open the question to the group• Ask a question• Clarify the question• Take a break

Audience Strategies

• Relevance• Respect• Research• Individualize• Get them involved

Content

Where’s the Beef?

Different Learning Styles

• Visual• Auditory• Kinesthetic

Good Activities

• Leading question or comment• Organized execution of activity• Group feedback/comments• Closure with link to content

Content Strategies

• We retain 20% of what we hear• We retain 30% of what we see• We retain 90% of what we say as we do

SUPPORTING YOUR MESSAGE

Consider:

• Type of content– Giving information– Participating– Constructing

• Level of detail• In person vs. distance vs. single learner• Live or archive?

Animation, Audio, & Video

To PowerPoint, or not?

• Web-based PowerPoint-like options– Google Docs Presentation– SlideRocket– 280 Slides

• Prezi– EC Grants - Valencia Davis– Medicaid in Education - Lauren Holahan– School Leaders and NCSIP - David Tillman

Activity

• Explore the tools and examples from the previous slide with your group

• Discuss similarities and differences• Be prepared to share how/when you would

choose PowerPoint (and similar tools) vs. Prezi

DISPLAY BASICS

Visual Presentation

• Minimum 24 point font• Maximum 2 different fonts, 2 sizes• Use upper and lower case• 6 words, on 6 lines• Chunk• Color choices

Not Measurable

fighting

swearing

talking out

out of area

on task

bothering

defiant

oppositional

rude

inattentive

lazy

Measurable

Data Considerations: Measurable Descriptors

Presentation Basics

• Presentation Skills– Speaker– Audience– Content

• Supporting your message• Display Basics

Resources• Sparks, D. & Hirsh, S. (2008). A National Plan for Improving Professional

Development. Received online from www.nsdc.org/library/authors/NSDCPlan.cfm on 7/03/08.

• Erard, M. (2007). In the Beginning Was the Word, and the Word Was “UM.” Retrieved online from www.themoriningnews.org on 7/03/08.

• Mehrabian, A. (1968). Communication without words. Psychology Today, 2 (9), 52-55.

• North Carolina Department of Public Instruction - Professional Development- http://www.ncpublicschools.org/profdev/

• Koegel. T. (2007). The Exceptional Presenter. Green Leaf Book Group, Austin: Texas.

• Carnegie, D. (1962). The Quick and Easy Way to Effective Speaking. Pocket Books, New York: New York.

• Carnegie, D. (1956). How to Develop Self- Confidence and Influence People by Public Speaking. Pocket Books: New York, New York.

• Pike, R. (1994). Creative Training techniques Handbook, 2nd Ed. Lakewood Books: Minneapolis, Minnesota.