Presentation at BRC on

23.12.2015

GENERATION OF St. 7CTHROUGH

CRIS

BACKGROUND

●Board [F.C.] approved the concept of generation of St.7C statement of apportioned earnings centrally by CRIS to achieve the advantages of timely availability, apportionment on carried route and elimination of duplicate handling of data in the context of almost 100% R.R. generation from FOIS database on I.R.

●Railway Board directed MD / CRIS to commence trial of accuracy of CRIS 7C data. W.R. nominated as the nodal agency (R.B.’s letter No. Adv/Fin/Misc.15 dt.19 May 2015).

Original Strategy Planned●Plan was to compare results of two sets of Apportioned

Earnings data Zonal Railway wise inorder to confirm that CRIS Apportionment Logic and Master are reliable.

●Compare RITES generated 7C with CRIS generated 7C for 3 months – March, April and May 2015 to cover full range of pairs of points.

●After completion of the reconciliation exercise, the diverted traffic would be incorporated and

●Lastly, the complete switch over to CRIS, would be from April’2016.

●Railway Board issued letter No. 2015/EDFC/Committee/RR dated 26.10.2015 indicating activity wise time lines.

Action Taken

●Zonal Railways sent April-2015 data to CRIS to start with.●This edited data was not in standard format with multiple

problems causing delays in the reconciliation process. (Problems in edited RR data.)

●The Apportionment results generated by CRIS were then compared with the available RITES results of April-2015.

●The comparison revealed - defects in RITES Distance master and - defects in apportionment logic of CRIS

Action Plan● Activity wise time line issued by Railway Board vide letter No.

2015/EDFC/Committee/RR dated 26.10.2015

Sr. No. Activity Target Date

1 Communication of differences between CRIS & RITES distance master to Railways through e-mail by Western Railway.

09.10.2015

2 Completion of reconciliation exercise by all Railways. 31.10.2015

3 Verification of diverted traffic details obtained from interchange points with CRIS diverted details of March’15, April’15 and May’15 data. By all Railways.

30.11.2015

4 Confirmation of usage of error sheet module of CRIS for auditing RR data by all Railways.

30.11.2015

5 Parallel run with RITES apportionment for March’15, April’15 and May’15 data. Western Railway to coordinate reconciliation of the results in coordination with all Zonal Railways.

31.01.2016

6 Complete switch over to CRIS Statement 7C 30.04.2016

Action Taken (contd)● The deficiencies in the Apportionment Logic of CRIS Software were

modified, incorporating, - Deductions of CDA (Container Deposit Account), - Terminal Cost- Rationalised routes- Rounding off errors

●After rectification, the two sets of results still revealed differences due to - Deficiencies in Zonal RR data given to CRIS. - Defective Distance Master of RITES : it was seen that the Distance

Master with RITES had not been periodically updated by Zonal Railways. The Distance Master followed by CRIS for Apportionment was the RBS used for charging freight.

● Porting the RBS Distance Master electronically into RITES Apportionment Master was not a technically feasible solution as accepted by both RITES and CRIS.

Action Taken (contd.)

●Since 7C results relating to April-15 data could not be tallied, position was brought to the notice of Railway Board.

●Joint meeting was held on 27.11.2015 by Railway Board, RITES, CRIS and Western Railway with following decisions:

RITES to adopt the RBS distance master into their Distance Tables.- RITES advised that the work has to be Completed by

individual Railways.- All Zones were directed suitably and Zone Wise detailed

program was intimated by Board RITES was advised to share their Freight Apportionment

Logic with CRIS, and CRIS was advised to adopt the same.

SR.No Railway Schedule for RITES Office

Status

1 ECR

9.12.2015

• All Zones visited RITES as scheduled, on an average each Zone was advised by RITES to carry out manual corrections in 1500 records of RITES .• The Zones have been asked to come back by making

corrections in the RITES print out.• RITES have pointed out that a few Zones are verifying the

Distance only upto their Zonal boundary. Some Zones are verifying total distance and not the inter-zonal distances. Some Zones have not verified the rationalized route distances. • These Zones have been advised by RITES to take

corrective action.• RITES has provided format in softcopy and detailed

instructions on 21.12.2015.• Hence all Railways are now advised to complete the work

of distance master updation at RITES by 31/12/2015 .

2 NEFR3 NER4 CR

14.12.20155 WR6 KR7 ER

15.12.20158 ECR9 SER

10 SR

16.12.201511 SCR12 SWR13 NR

17.12.201514 NCR15 NWR16 SECR

18.12.201517 WCR

Zone Wise - Date Wise Program

Methodology adopted by Western Railway

• RITES shared the actual distance of RRs for 3 months from March’2015 to May’2015 in Excel Format.

• The data was sorted to filter and remove duplicate pair of stations.

• After sorting, 1690 pair of stations originating on Western Railway were identified.

• The actual total distance & Zonal Railway-wise distance as appearing in RBS System upto two decimal points was worked out for each pair of stations.

• The comparative distances as per RITES and as per RBS Master was handed over to RITES in Soft Copy on 14.12.2015 i.e. the due date to visit RITES Office as per Railway Board’s instructions.

• 100% work completed by ECoR and WR .

Status on 18.12.2015.

●CRIS obtained the RITES Apportionment Logic and confirmed that the same is identical.

●The RITES Distance Master is still in process of updation as explained above.

●Revised Strategy formulated due to changing scenario so as to ensure switch over to CRIS byApril-2016.

Revised Strategy

●Western Railway vide letter dated 07.12.2015 has advised all Zones to edit the November’15 RR data into the Error Sheet Module and also append manual RRs in the module. This is to be completed by mid of December-2015.

●The data once updated in Error Sheet Module, will be used by CRIS to generate the St. 7C for November-2015.

●By using the Error Sheet module the problems faced in managing the data submitted in various formats by Zones will be taken care of.

The Way Forward●Due to delays and complications in updation of RITES

Distance Master, 100% comparison of 7C results of CRIS and RITES is delayed.

●Since the Apportionment Logic and Programme of CRIS is reported to be same as that of RITES, Board may confirm the same and issue orders for its usage.

●Since the Distance Tables used by FOIS(CRIS) are correct (and used for charging freight), Apportionment results of CRIS may be taken as reliable. For purpose of verification, all Zonal Railways may examine November -2015 results for comparisons and report required rectifications to Western Railway by 10/01/2016.

●The responsibility for rectification of Distance Master at RITES rests solely with Zonal Railways.

The Way Forward (contd.)

●Review on the subject will be conducted at Board in Jan.’16●All Zones to switch over to CRIS based 7C on booked route

basis w.e.f. April-2016 as per Board’s target.●Thereafter action will be taken by Western Railway to test

process for Apportionment on actual carried basis with all Zones to implemented in 2016-17.

●Central Railway will need to initiate action to short close contract with RITES which is at present upto 2017.

●Process for switching from RITES to CRIS generated St.6A can be also commenced and completed in 2016-17.

Part – IIStatus of e-RECON Phase II

●The Hi-Power Committee vide Letter No. 2008/AC-I/6/2/Meeting/Part-II dated 18.11.2014 of Railway Board recommended 11 changes in the e-RECON software, which were deliberated upon by Western Railway.

● With Board’s approval it was decided to implement 8 items as 3 items are not required.

●Out of 8 items 6 have been completed and 2 are likely to be completed by December-2015.

Details of Action taken

Sr. No

Para No.

Issue Action taken on W.Rly.

Impact of this

1 4.1 Certain TCs, narrations and attachments are not visible on e-Recon Application

Completed as a part of existing

AMC

Resulted in reduction in rejection of TCs

2 4.5 The stores debits and workshop debits are manually merged in the MLT of zonal railways. Facility should be available in e-Recon for the same.

Completed departmentally by

WR.

System generation of TC is enabled.

3 4.8 Clubbing of JVs should be allowed in e-Recon application. Currently, there is one JV for one TC. For certain sections like Stores, which generate a lot more number of TCs; single JV for multiple TCs should be allowed to lessen the workload and also expedite the processing of books of accounts.

Will be completed by 31'st Dec. 2015

This will lessen the workload and also expedite the processing of Books of Accounts

4 4.11 The existing e-Recon system does not allow the TC receiving Railway's HQ to accept the TC (pertaining to HQ unit) if by mistake it is distributed or redistributed to one of its units. The limitation should be removed.

Completed as a part of existing

AMC

Resulted in accountal of transactions in the month to which it pertains which used to remain unaccounted for.

Details of Action taken (contd.)Sr. No

Para No.

Issue Action taken on W.Rly.

Impact of this

5 4.14 Certain reports like - demand wise, PU wise, allocation wise, TC type wise transaction should be provided in e-Recon.

Completed as a part of existing AMC

Partially completed w.e.f. Allocation-wise expenditure. These MIS reports facilitate proper budgeting

6 4.15 Currently login names are codified based on the Railway, unit, section and their role, for e.g. erhqbookssup. The login name in the example connotes that the user of login name belongs to Eastern Railway, of HQ unit in books section having supervisory privileges to use the application. The e-Recon application has defined various privileges for grant of roles and rights to access the application. The login names should get person specific and his/her name should also appear in various reports.

Completed as a part of existing AMC

To identify the user who has dealt the transaction

7 4.18 Cash TCs are being rejected against the provisions of Accounts code (Vol. I) of Indian Railways. This should not be allowed.

Will be completed by 31'st Dec-2015.

Adherence to codal provision and accountal of the transaction in the month of the Unit / Railway to which it pertains

8 4.22 A manual or help document should be available for users so that issues due to lack of awareness or knowledge can be resolved

Completed To resolve the issues related to accountal of transactions.

Sr. No

Para No.

Issue Action taken on W.Rly.

9 4.7 Currently, access privileges are available only to the Accounts Department across the country, and the responsibility rest with the Accounts Department to accept the TC and journalise it. This should also be extended to executive departments.

Dropped as it would have caused delay in the whole

process.

10 4.16 The taxation breakup is not given in e-RECON transactions., more so in case of stores transactions. Due to the importance of capturing details of tax payments for CENVAT credits etc, all taxes such as Excise duty, Service Tax, Custom duty etc. must be captured. It is necessary to modify the applications so that the tax components are suitably captured while making, distributing and journalising TCs.

Dropped in view of rolling out of IPAS in all Zones.

11 4.19 e-RECONs potential should be further exploited to make it generate more FMIS(including Account Current) and statistics for decision making.

-Do-

Details of Action taken (contd.)

PENSION(ARPAN &VII CPC)

Presentation

Recommendations of 7th CPC

•Pay Commission’s observations/Recommendations• Number of Railway Pensioners as on 01-01-2014 :13,75,000•Revision Formula (Pre-2016 pensioners)

STEP-I : Multiply the existing basic pension/Family Pension with standard factor 2.57 uniformly.

STEP-II : Apply the benefit of OROP(One Rank One Pension) on Pay Fixation Matrix Table for each

pensioner based on number of increments drawn in last scale/ grade pay and calculate the pension /Family pension accordingly.•Revised Pension w.e.f 01-01-2016 : Pension arrived under

STEP-I or STEP-II whichever is higher.• Revision Post-2016 pensioners: Based on Revised 7th CPC Pay.

Action Plan for revision under ARPAN:Issue of Revised PPO for all the 13.5 lakh railway pensioners

only through ARPAN. (Suggested: Pensioners should apply for Revision like done in 6th CPC)

Allotment of system generated unique PPO Number (14 digit) against old alpha-numeric PPO Numbers for all the legacy PPOs.

Issue of Revised PPO in standard Format and in Standard Stationery.

Introduction of E-PPO for entire 7th CPC revised PPOs in addition to present ARPAN PPOs.

Likely impacts of 7th CPC (2016-17) i.e. element wise % increase

Pension DCRG Commutation Leave Encash

24% 26% 162% 26% Impact.xlsx

Present data status(Legacy):Data available in ARPAN Master:12,50,000 (as on 31-12-2015)

(i) Legacy PPO Data : 12 Lakh [out of estimated 13.5 lakh ]

(ii)ARPAN PPO data: 50,000 nosSBI and PNB are uploading 6.5 lakh e-scroll which is almost 50% of

total pensioners.Out this 6.5 lakh scrolls, only 45% data(PPO numbers) is getting

matched with arpan master data.Main reason of non-matching is “variations in PPO numbers as per

Railway records and PPO number adopted by banks in debit scrolls.(smaller mistakes like special characters etc. mismatch-ppo.xlsx

In Legacy data, in some of the cases the basic inputs like designation, department, pensioners present address and date of birth of spouse etc are not available (zone-wise-data-status.xlsx)

Designation and departments are also not in standard format. desig-deptt.xlsx.

This will create problem for 7th PC revision if not corrected.

Readiness for revision – by FA&CAOs of Zonal Rlys

100% ACCURACY OF LEGACY DATA

• To update the missing fields from the 6th CPC data base .• To ensure complete revision of pending cases as per 6th CPC

including revision as per latest Hon Supreme court judgment• To upload the balance (approx 1.5 lakh data) data into ARPAN• To match the data with latest debit scrolls to identify and flag the live• Pensioners for genuine reconciliation.• To standardize the fields as per ARPAN data structure• (Department/Designation etc)• CD(Legacy Data) with instructions is being provided.• Target date for completion : by 31-03-2016.

Readiness for revision –by CPOs of Zonal Rlys

I. FOR NORMAL REVISION(Without OROP)

100% completion of suo-moto revision of pending Pre & Post-2006 cases (if any) as per 6th CPC.

II. FOR OROP REVISION

To link Service Sheets/Pay Roll of each pensioner irrespective of date of retirement/death and extract

(i) date of promotion to last pay scale/grade pay and

(ii) number of increments drawn by the ex-employee in last pay scale/Grade pay.

Age-wise analysis of Railway pensioners

• It has been observed by 7th CPC that the % of 80 years age and above pensioners in Railway is about 20% as against

the national average of 11%. • The matter has been examined with reference to SBI and PNB

debit scrolls which adding together cover 50% of Railway pensioners and it has been established that the actual % of aged pensioners is between 7.5% to 10%.

• The high % in Pay Commission’s report may be include old records whose accounts already closed.

• The conversion of Pension to Family pension after retirement might not have been taken accurately.

• The age-wise analysis is required to be undertaken by each zonal railway to ensure the genuineness of pensioners and correctness of age profile WR-Age Analysis.xlsx

E-PPO implemented

IP configured and e-PPO under Testing

(Target : 31-12-2015)

Yet to be implemented Remarks

WR SECR SCR Digital dongle ready but IP address configuration

details awaited from Zones  

CR ECOR NWR

NCR NR WCR

SR SWR ECR

ER SER NER Digital signature Documents not received

  NFR    

E-PPO implemented AT FINAL STAGE(Target : 31-12-2015)

AT INITIAL STATGE

SBI,PNB,CBI(50% pensioners)

BOB,INDIAN BANK,UNION BANK, SYNDICATE ( 20% pensioners)

ALLAHABD BANK,SBI ASSOCIATES,VIJAYA BANK,INDIAN OVERSEAS BANK,BANK OF MAHARASHTRA (30% pensioner)

IMPLEMNTED AT FINAL STAGE (Target : 31-12-2015) AT INITIAL STATGE

SBI,PNB (data- 6,50,000) BANK OF BARODA,BANK OF INDIA,CENTRAL BANK OF INDIA (data-2,10,000)

ALL OTHER 21 BANKS (data-5,40,000)

E-PPO IMPLEMENTATION BY RAILWAYS

E-PPO IMPLEMENTATION BY BANKS

E-SCROLL IMPLEMENTATION BY BANKS

THANK YOU