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of 87 of the minutes of the ordinary meeting of Upper Hunter Shire Council held on Monday, 24 August 2009 MAYOR GENERAL MANAGER

MINUTES OF THE ORDINARY MEETING OF UPPER HUNTER SHIRE COUNCIL HELD ON MONDAY, 24 AUGUST 2009 IN THE COUNCIL CHAMBERS, SCONE COMMENCING AT 5.00 PM

PRESENT: Cr Michael Johnsen (Chairman), Cr Lee Watts, Cr Ean Cottle, Cr Lea Carter, Cr Errol Bates, Cr Pam Seccombe, Cr Deirdre Peebles, Cr Bill Howey and Cr Lorna Driscoll. APOLOGIES: Mr Daryl Dutton (General Manager) IN ATTENDANCE: Mr Steve Pryor (Director Corporate Services), Mr Bede Spannagle (Director Technical Services), Mr David Casson (Director Environmental Services), Mrs Robyn Cox (Executive Personal Assistant), and Ms Bronwyn Farr (Public Relations Officer). ADOPTION OF MINUTES RESOLVED that the minutes of the ordinary meeting held on 27 July 2009.

Moved: Cr D Peebles Seconded: Cr B Howey CARRIED DECLARATIONS OF INTEREST C.8.11 Development & Environmental Services Committee Item 8.1 – DA 15209 – 24 Hour Fuel Outlet and Signage – New England Highway, Scone

Cr Lorna Driscoll Item 8.2 – DA 105/09 – Commercial Alterations & Additions – 32 Main Street Scone

Cr Michael Johnsen G.8.3 Sponsorship – Scone & District Netball Association

Cr Michael Johnsen Cr Lee Watts PUBLIC PARTICIPATION 4.30pm Citizenship Ceremony

Ms Elritha Pretorius (South Africa) G.8.1 Presentation to Council – Turning the Pages Stage 2

Mr Gary Leitch, Project Manager


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COMMITTEE/DELEGATES REPORTS ....................................................................... 3

C.8.1 FINANCE COMMITTEE ............................................................................................................3 C.8.2 MERRIWA FESTIVAL OF THE FLEECES COMMITTEE .........................................................3 C.8.3 MERRIWA AGED HOSTEL COMMITTEE ................................................................................3 C.8.4 MERRIWA TOURISM & PROMOTION COMMITTEE...............................................................3 C.8.5 YOUTH SERVICES COMMITTEE ............................................................................................3 C.8.6 HERITAGE ADVISORY COMMITTEE......................................................................................3 C.8.7 ADVANCING ABERDEEN COMMITTEE..................................................................................3 C.8.8 SCONE & UPPER HUNTER SALEYARDS COMMITTEE .......................................................3 C.8.9 WORKS AND TECHNICAL SERVICES COMMITTEE .............................................................3 C.8.10 LAND DEVELOPMENT COMMITTEE MINUTES .....................................................................3 C.8.11 DEVELOPMENT AND ENVIRONMENTAL SERVCES COMMITTEE (MEETING 11/8/09) .....3 C.8.12 TIDY TOWNS COMMITTEE......................................................................................................3 C.8.13 COMMUNITY SERVICES COMMITTEE...................................................................................3

DEVELOPMENT........................................................................................................... 3

D.8.1 REPRIORITISATION OF UPPER HUNTER SHIRE LEP..........................................................3

GENERAL ADMINISTRATION .................................................................................... 3

G.8.1 PRESENTATION TO COUNCIL: TURNING THE PAGES STAGE 2 .......................................3 G.8.2 SPONSORSHIP - MURRURUNDI BUSHMEN'S CARNIVAL ASSOCIATION..........................3 G.8.3 SPONSORSHIP - SCONE & DISTRICT NETBALL ASSOCIATION .........................................3 G.8.4 REQUEST FOR FINANCIAL ASSISTANCE - BERRIGAN SHIRE COUNCIL ..........................3 G.8.5 SPONSORSHIP - ST JOSEPH'S HIGH SCHOOL YEAR 9 OUTWARD BOUND .....................3 G.8.6 SPONSORSHIP - SCONE ARTS & CRAFTS ...........................................................................3 G.8.7 HUNTER COUNCILS BOARD STRATEGIC ADVISORY GROUPS.........................................3 G.8.8 SALE OF LAND FOR UNPAID RATES .....................................................................................3

POLICY MATTERS ...................................................................................................... 3

H.8.1 COUNCIL POLICIES.................................................................................................................3

WORKS/TECHNICAL .................................................................................................. 3

J.8.1 SCONE/ABERDEEN WATER AUGMENTATION.....................................................................3 J.8.2 TENDERS FOR LEASE OF MURRURUNDI WAR MEMORIAL POOL ....................................3 J.8.3 EASEMENT ABERDEEN – ENERGY AUSTRALIA ..................................................................3


Section: MAYORAL MINUTE REP 315/09

A.8.1 COUNCIL CHAMBERS, MAIN STREET SCONE Council: 24 August 2009

RECOMMENDATION:

That Council acknowledge that this meeting is the last Council meeting programmed for these Chambers, having served as the predominant Chamber for the Upper Hunter Shire since formation in March 2004 and prior to that, the Scone Shire Council Chambers. In such acknowledgement, it would be fitting for Council to also acknowledge and pay tribute to all the Councillors and Staff who have contributed to the history and achievements from these Chambers, and the former Chambers at Merriwa and Murrurundi on behalf of all the residents of the Shire. BACKGROUND:

The Upper Hunter Shire was formed by a series of proclamations in March, May and September 2004 prior to its first Council elected in September 2005. The current Council Chambers served as the predominant meeting place for the Upper Hunter Shire since formation, and for many years preceding for the Scone Shire Council. The current Chambers were renovated in the early 1980’s as part of a general office upgrade at the time. The next Ordinary Meeting of the Upper Hunter Shire Council is programmed to take place in the new Council Chambers, on 28 September 2009 following the opening of the new Administration Centre and Council Chambers on 19 September 2009 by Her Excellency, the Governor Marie Bashir AC CVO. It is appropriate and fitting to acknowledge the place that the current Chambers has in the history of Local Government in the Shire and acknowledge those who served in it, for the benefit of the residents, ratepayers and visitors to the Shire. ISSUES:

Acknowledge the place in history for the current Council Chambers. Acknowledge and commend the contributions to the Shire made by those who served in these

Chambers. SUSTAINABILITY:

Not applicable. OPTIONS:

To adopt, amend or refuse the recommendation. FINANCIAL CONSIDERATIONS:

As per budget. RESOLVED that Council acknowledge that this meeting is the last Council meeting programmed for these Chambers, having served as the predominant Chamber for the Upper Hunter Shire since formation in March 2004 and prior to that, the Scone Shire Council Chambers. In such acknowledgement, it would be fitting for Council to also acknowledge and pay tribute to all the Councillors and Staff who have contributed to the history and achievements from these Chambers, and the former Chambers at Merriwa and Murrurundi on behalf of all the residents of the Shire.

Moved: Cr M Johnsen Seconded: Cr D Peebles CARRIED


QUESTIONS WITHOUT NOTICE Cr Lee Watts 1. Scone Rotary Park & Landcare

Enquired where Council was up to in regards to the issues of caravans and campervans parking in this area. The Director Technical Services advised that staff have been requested to prepare a strategic plan which he has not seen to move forward at this stage.

2. Display Cabinets Enquired about the possibility of erecting display cabinets throughout the Shire to advise the public of this happening such as partnerships, environmental issues, etc. The Director Corporate Services advised that he would look into it and report back to Council.

Cr Pam Seccombe 1. New Council Building

Enquired whether Council could take the opportunity of moving to the new Council Administration Centre to begin acknowledging the traditional land owners at each Council meeting. The Director Corporate Services advised that Council was in the process of drafting a new policy following the presentation to the July Council meeting regarding Wanaruah Country and Aboriginal Heritage.

Cr Deirdre Peebles 1. Disabled Access

Enquired about the possibility of instigating a plan to improve disabled access to all business houses across the Shire. The Director Technical Services advised that Council has previously worked with the elderly and community groups in Scone and the same could be undertaken in other areas of the Shire.


COMMITTEE/DELEGATES REPORTS Section: COMMITTEE/DELEGATES

C.8.1 FINANCE COMMITTEE Council: 24 August 2009

RECOMMENDATION: That the recommendations of the Finance Committee as circulated be adopted. BACKGROUND: The Finance Committee meeting has been called for Friday, 21 August 2009. Recommendations from that meeting will be available at the Council meeting. ISSUES: As per agenda paper. OPTIONS: Not applicable. FINANCIAL CONSIDERATIONS: As per report. RESOLVED that the recommendations of the Finance Committee as circulated be adopted.

Moved: Cr L Driscoll Seconded: Cr E Cottle CARRIED


Section: COMMITTEES/DELEGATES REP292/09

C.8.2 MERRIWA FESTIVAL OF THE FLEECES COMMITTEE Council: 24 August 2009

RECOMMENDATION: That Council note the minutes of the meeting held on 24 July 2009. BACKGROUND: The minutes of the meeting are included as Attachment 1. ISSUES: As noted in the attached minutes. SUSTAINABILITY: Not applicable. OPTIONS: To adopt or amend the recommendation. FINANCIAL CONSIDERATIONS: As per budget allocations. RESOLVED that Council note the minutes of the meeting held on 24 July 2009.

Moved: Cr D Peebles Seconded: Cr L Driscoll CARRIED


ATTACHMENT 1

MINUTES OF THE MERRIWA FESTIVAL OF THE FLEECES COMMITTEE MEETING HELD IN MERRIWA RESOURCE CENTRE, MERRIWA ON 24 July 2009 COMMENCING AT 6.30PM

1.0 PRESENT: Mrs Shirley Hunt, Ms Jan Cronin, Mrs Tina Taylor (Chair), Mr Ron Campbell, Mrs Carlita McConnell

2.0 IN ATTENDANCE: Mr James Constable 3.0 APOLOGIES : Cr Deirdre Peebles

4.0 CONFIRMATION OF MINUTES

MOTION: That the minutes of the meeting of the Merriwa Festival of the Fleeces Committee held on 22 June 2009 and meeting notes from 20 April and 4 May 2009, a copy having been tabled to all members be taken as read and adopted.

Mrs J Cronin/Mrs T Taylor CARRIED 5.0 BUSINESS ARISING FROM MINUTES Nil 6.0 CORRESPONDENCE Incoming

Email from Westpac Rescue Helicopter Outgoing

Application to Festivals Australia, Canon Australia 7.0 GENERAL BUSINESS 7.1 Sponsorship

Seek individual sponsorship for events: Shearing organisation for a shearing competition, The Land for sponsorship for Dog High Jump. Others sponsors are to be sought.

7.2 Raffle A mid season raffle is to be organised. Main prize to be Television purchased from Veros to

value of $700, extra prizes to be sought from businesses that supported festival in 2009. This raffle is to run for remainder of year and to be drawn prior to Christmas 2009. Drawn at Community Christmas Party. To the Value of $1,200.00

7.3 Street Parade

No current discussion

7.4 Running of the Sheep No current discussion

7.5 Shearing Demonstration

To seek support for sponsorship, 2010 will host a small shearing competition. Seek interested personalities to participate in Personality Challenge Shear

7.6 Art Show

Maurine Harding still to confirm interest in helping with the art show. Interest to be sought also from Ms Jessica Whitley (Carlita McConnell or Tina Taylor), Mr and Mrs Tony and Anne Bishop and Cecilia Whitelaw (Jan Cronin).


7.7 Guest Personality

Westpac Rescue Helicopter to be approached to supply personality, past personalities invited back for the 20th year of the Festival. These to include Honourable Jodie McKay, Sara Ferguson. List of past openers to be supplied at next meeting.

7.8 Entertainment

Entertainment that is to be booked for 2010 a) Croc Stars b) Rock Climb c) Wicks Family whip cracking d) KaBoom fireworks e) Hand Shearer from Dubbo f) Bag pipes from Aberdeen g) Lasertag h) Chainsaw Artist i) Horse Shoeing Demonstration j) Spinners Reunited Costing to be submitted for next meeting.

Jan Cronin/Shirley Hunt Carried 7.9 Costume Hire

Adolescents in Costumes are to be taking part in 2010, in the theme of “Old Time – Farmers Style”. Committee members to try to obtain outfits from second hand clothing stores. Theme 2010 “Early turn of Century”.

7.10 Team Penning

Majority of the committee are interested in maintaining involvement from the Team Penning. Team Penning need to be approached to host a informative display. This would be incorporated into the program.

7.11 Fund Raising for 2010 Street stall to be held Friday 25 September 2009.

7.12 Money Raised – Donation Split No further update on the budget and the split of the money raised. Tina Taylor is to chase up the FINIALISED budget for next meeting. Tina Taylor also to request of items from the Hospital Auxiliary for next meeting.

DATE OF NEXT MEETING Monday 21 September 2009 - Merriwa Resource Centre - Meeting starts at 7pm. THERE BEING NO FURTHER BUSINESS, the meeting concluded at 9pm.



C.8.3 MERRIWA AGED HOSTEL COMMITTEE Council: 24 August 2009

RECOMMENDATION: That:- 1. Council note the minutes of the Merriwa Aged Hostel Committee Meeting held on 10 August 2009; 2. Continue to endorse the Merriwa Aged Hostel’s Liquidity Statement to:-

i. maintain 100% restriction on the value held of residents’ accommodation bonds to ensure that funds are available to repay when they fall due;

ii. in determining this level, consideration has been given to the understanding that this will be reviewed annually;

iii. the level of the bonds will form part of Council’s investments in accordance with the controls and restrictions placed on Council’s investments.

BACKGROUND: The minutes of the meeting are included as Attachment 1. ISSUES: As noted in the attached minutes. SUSTAINABILITY: Not applicable. OPTIONS: To adopt or amend the recommendation. FINANCIAL CONSIDERATIONS: As per budget allocation. RESOLVED that: 1. Council note the minutes of the Merriwa Aged Hostel Committee Meeting held on 10 August

2009; 2. Continue to endorse the Merriwa Aged Hostel’s Liquidity Statement to:-

i. maintain 100% restriction on the value held of residents’ accommodation bonds to ensure that funds are available to repay when they fall due;


iii. the level of the bonds will form part of Council’s investments in accordance with the controls and restrictions placed on Council’s investments.

Moved: Cr D Peebles Seconded: Cr B Howey CARRIED


ATTACHMENT 1

MINUTES OF THE MERRIWA AGED HOSTEL COMMITTEE MEETING HELD IN COUNCIL CHAMBERS, MERRIWA, ON MONDAY, 10 AUGUST 2009 COMMENCING AT 3.30PM.

1.0 PRESENT: Cr Deirdre Peebles (Chair), Mrs Marj Ward, Mrs Margaret Witney, Mr Bruce Cope, Mr Barry Ghersi, Mrs Olive Hancock, Mrs Robyn Eyre, Sister Mary Jackson, Mrs Maree Goodear, Mr John Shipway

2.0 IN ATTENDANCE: Mr Steve Pryor, Ms Suzanne Duggan

3.0 APOLOGIES: Mrs Kate Sommerlad, Mrs Libby Walker

MOTION: That the apologies be accepted and the necessary leave of absence be granted.

M Ward/M Witney CARRIED

4.0 DECLARATION OF INTEREST

Nil 5.0 CONFIRMATION OF MINUTES

MOTION: That the Minutes of the Merriwa Aged Hostel Committee Meeting held on 15 June 2009, a copy having been distributed to all members be taken as read and adopted.

M Ward/B Ghersi CARRIED 6.0 BUSINESS ARISING FROM MINUTES

Nil

7.0 CORRESPONDENCE

7.1 Incoming

UHSC - Development Application Approval Dept Health and Ageing – Accreditation Approval to September 2012

7.2 Outgoing

Nil

8.0 HOSTEL SUPERVISOR’S REPORT

Accreditation initially met 43 of 44 standards. Submission submitted and accreditation approval has been given – thanks to all staff involved.

Interviews for new staff have been completed. Education is ongoing. Residents are all well and have coped with winter period well. Resident Advocate has been appointed and residents are now having their own meetings

without staff involvement. Residents had a trip to Denman in July. Fete is getting closer and efforts are being made to be organised.

MOTION: That the Supervisor’s Report be accepted. M Jackson/O Hancock CARRIED


9.0 TREASURER’S REPORT

Financial result good for 2008/9 Budget for 2009/10 underway – no issues as yet Tender has been let for Activities Room

MOTION: That the Treasurer’s Report be accepted. J Shipway/B Ghersi CARRIED

10.0 GENERAL BUSINESS

10.1 Liquidity Statement

MOTION: That Gummun Place Hostel:-

i. maintain 100% restriction on the value held of resident’s accommodation bonds to ensure that funds are available to repay when they fall due;


iii. the level of the bonds will form part of Council’s investments in accordance with the controls and restrictions placed on council’s investments.

J Shipway/M Goodear CARRIED

10.2 Market Day To be held 12 September 2009 Details of stalls tabled Another meeting of Fundraising Committee to be held on Monday, 7 September 2009

11.0 DATE OF NEXT MEETING

Monday, 12 October 2009 at 3.30pm. THERE BEING NO FURTHER BUSINESS, the meeting concluded at 4.15pm.



C.8.4 MERRIWA TOURISM & PROMOTION COMMITTEE Council: 24 August 2009

RECOMMENDATION: That Council note the minutes of the meeting held on 23 July 2009. BACKGROUND: The minutes of the meeting are included as Attachment 1. ISSUES: As noted in the attached minutes. SUSTAINABILITY: Not applicable. OPTIONS: To adopt or amend the recommendation. FINANCIAL CONSIDERATIONS: As per budget allocations. RESOLVED that Council note the minutes of the meeting held on 23 July 2009.

Moved: Cr E Cottle Seconded: Cr E Bates CARRIED


ATTACHMENT 1

MINUTES OF THE MERRIWA TOURISM AND PROMOTION COMMITTEE MEETING HELD IN COUNCIL CHAMBERS, MERRIWA, ON 23 JULY 2009 COMMENCING AT 6.05PM.

1.0 PRESENT: Cr Ean Cottle (Chair), Messrs Glenn Hunt, Len Coluccio, Robert Goodear

2.0 IN ATTENDANCE: Mr Steve Pryor, Acting Director Corporate Services

3.0 APOLOGIES: Mrs Jenny Finnie, Mr Ted Finnie, Mrs Tina Taylor, Mrs Enid Holt, Mrs

Debbie Hunt MOTION: That the apologies be accepted and the necessary leave of absence be granted.

R Goodear/G Hunt CARRIED

4.0 DECLARATION OF INTEREST

Nil

5.0 CONFIRMATION OF MINUTES MOTION: That the Minutes of the Merriwa Tourism and Promotion Committee Meeting held on 26 March 2009, a copy having been distributed to all members be taken as read and adopted.

G Hunt/L Coluccio CARRIED

6.0 BUSINESS ARISING FROM MINUTES

6.1 Rotary Sign

Draft outlook of the proposed sign was tabled.

6.2 Signposting Wollar Road

Still unknown whether sign has been erected by Mid-Western Regional Council. This is to be followed up for next meeting.

6.3 Wetlands Project

The possibility of funding from Hunter catchment for the 2009/10 financial year to be followed up.

6.4 Town Marketing Committee

The results of the business survey completed in April was tabled. Approximately 50% of the surveys were completed.

6.5 RV Friendly Town Scheme

Application for Merriwa to join scheme has been received and is a detailed questionnaire. Some items will need to be investigated.

6.6 Development in Merriwa

Noted that the Development Application for the Arcade and Fitzroy Hotel have been

approved.


Noted that the work on the Merriwa School of Arts stage has been completed.

7.0 CORRESPONDENCE

Nil

8.0 GENERAL BUSINESS

8.1 Further Development in Area

Tender to be called shortly for Hostel’s new activity room. Development Application lodged for a Laundromat. Funding secured for Cassilis Community Centre kitchen upgrade, mobile amenities and

Merriwa Gym. 8.2 Hazard on Road Outside of Post Office

Advised that the hazard on the side of the road is currently being continually patched. Awaiting RTA to give approval for reconstruction which is expected in August.

8.3 Condition of Main Street Area

A number of issues raised in regard to the current condition of:- timber around gardens in main street area state of the gardens lack of mowing, weeding etc in Solley’s Lane

Matters to be followed up by Council’s Acting Director Corporate Services.

8.4 Signage

The possibility of carrying out an audit of business signage needs to be investigated. This matter will be referred to Council’s Small towns Growth Strategy Co-ordinator when she returns from leave.

Parking signs for vehicles towing caravans needs to be improved.

8.5 Representation on Economic Development and Tourism Committee

NOTED: Letter from Enid Holt advising that she is no longer available to be a representative on the Committee.

8.6 Street Sweeping

Positive comments have been received about the look of the streets with the street sweeper and the work Council staff are putting into the main street area.

9.0 DATE OF NEXT MEETING Thursday, 24 September 2009. THERE BEING NO FURTHER BUSINESS, the meeting concluded at 7.15pm.



C.8.5 YOUTH SERVICES COMMITTEE Council: 24 August 2009

RECOMMENDATION: That Council note the minutes of the meeting. BACKGROUND: A meeting of the Youth Services Committee was held on Monday, 13 July 2009. The minutes of the meeting are included as Attachment 1. ISSUES: As outlined in the minutes. SUSTAINABILITY: Not applicable. OPTIONS: To adopt the recommendations or not. FINANCIAL CONSIDERATIONS: Not applicable. RESOLVED that Council note the minutes of the meeting.

Moved: Cr E Bates Seconded: Cr L Driscoll CARRIED


ATTACHMENT 1 Minutes for the meeting of the Youth Services Committee to be held at 5.00pm on Monday 13 July 2009 at Upper Hunter Shire Council Chambers, Main Street, Scone and via video-conference in Merriwa, Vennacher Street, Merriwa and Murrurundi, CTC, Mayne Street, Murrurundi

1.0 PRESENT: Cr Errol Bates, Mrs Beryl Bates, Mr Stephen Gillan, Miss Emily Wightman, Mr Robert Thurgood & Snr Const Mick Power.

2.0 IN ATTENDANCE: Miss Kylie Free, Miss Justine Witney 3.0 TECHNICAL ISSUES:

Members and public participants were asked to introduce themselves and their location, this allowed a check to see if the video conferencing equipment was working correctly

4.0 APOLOGIES: Cr Lee Watts, Miss Amy Collison and Ms Alexis Moore. 5.0 ABSENT: Nil 6.0 DECLARATION OF INTEREST: Nil 7.0 PREVIOUS MINUTES:

MOTION: that the minutes of the meeting held on 12 May 2009, be adopted as true and accurate record. Moved: Mr Robert Thurgood Seconded: Snr Const Mick Power CARRIED

8.0 BUSINESS ARISING:

8.1 Report from Upper Hunter Youth Services Officer Noted, Upper Hunter Shire Youth Services Officer, Miss Kylie Free provided a report on the overview of Youth Services in the Shire. 8.2 Services Report Noted, Upper Hunter Shire Youth Services Officer, Miss Kylie Free gave a report on the three (3) Youth Centres in the Shire. The committee requested a report on each centre to be provided with the agenda prior to the meeting. 8.3 Input from Committee members Input sought from members regarding suggestions for gaps in services delivery and ideas about future activities or suggestions for Youth Services. Snr Const Mick Power discussed the issue of Drugs and Alcohol in the area. Discussions will be held with Upper Hunter Drug and Alcohol Services to organize information evenings for young people and parents. 8.4 Youth Centre Buildings External lighting at Murrurundi Youth Centre is adequate. 8.5 Promotion As discussed previously a regular media release is being organized to appear in the Scone Advocate. Moved: Mr Robert Thurgood Seconded: Mr Stephen Gillan CARRIED

9.0 GENERAL BUSINESS:

9.1 Young Endeavour Update on the Young Endeavour Scheme. Afternoon Tea 31 July at the Senior Citizens Hall. Celebration dinner to be held on 17 September at the Scone Golf Club.


9.2 Debutante Ball 4 young people were involved in the Debutante Ball. A wonderful night. 9.3 School’s First Funding available through Community Partnerships. To be discussed with Mr Stephen Gillan and Kylie Free.

10.0 NEXT MEETING:

The next meeting to be held 14 September 2009 at 5.00pm There being no further business, the Chairman closed the meeting at 5.25pm


Section: COMMITTEE/DELEGATES REP 296/09

C.8.6 HERITAGE ADVISORY COMMITTEE Council: 24 August 2009

RECOMMENDATION: That Council:

1. note the minutes of the meeting held 3 June 2009 and; 2. Agree with the Heritage Advisory Committee meetings being held bimonthly and limited to two

hours duration. BACKGROUND: Minutes of the meeting held meetings held 3 June 2009 are attached. ISSUES: As noted in the minutes. SUSTAINABILITY: N/A OPTIONS: To adopt or amend the recommendation. FINANCIAL CONSIDERATIONS: As per budget allocation. RESOLVED that Council: 1. Note the minutes of the meeting held 3 June 2009 and; 2. Agree with the Heritage Advisory Committee meetings being held bimonthly and limited to

two hours duration.

Moved: Cr D Peebles Seconded: Cr B Howey CARRIED


UPPER HUNTER SHIRE HERITAGE ADVISORY COMMITTEE MEETING MINUTES Wednesday 3rd June 2009

1.0 PRESENT:

Councillor Bill Howey, Councillor Deirdre Peebles, Councillor Pam Seccombe, Bruce Heise, Lynn Collins, Mary Woodlands, Bev Atkinson, Marjorie Eather, Barbara Riddell, Enid Holt, Bryan Baker, Lee Luckett, Libby Walker, Lillian Cullen.

1.1 IN ATTENDANCE:

Lynn Collins: Upper Hunter Shire Council Museums Advisor. Lynn introduced himself to the Committee and gave a brief outline of his role as the new Museums Advisor. It was noted that Councillor Pam Seccombe has been appointed to the Heritage Advisory Committee and she was welcomed by all. Councillor Deirdre Peebles was thanked for her commitment to the Heritage Committee and continued attendance from Merriwa. Mary Woodlands and the staff at Council were thanked for providing morning tea.

1.2 APOLOGIES:

Kate & Gordon Halliday, Cheree Walmsley

Motion: That the apologies be accepted and the necessary leave of absence be granted.

Moved: Councillor Pam Seccombe Seconded: Councillor Deirdre Peebles

2.0 CONFIRMATION OF MINUTES:

Motion: That the minutes of the meeting of the Heritage Advisory Committee held on

Wednesday 3rd

June, a copy having been distributed to all members, be taken as read and adopted as a true and signed record.

Moved: Bryan Baker Seconded: Libby Walker

3.0 BUSINESS ARISING FROM MINUTES:

For notation: Membership application for the Heritage Advisory Committee closes Friday

5th

June

4.0 INCOMING/ OUTGOING CORRESPONDENCE

Nil

5.0 LOCAL ENVIRONMENTAL PLAN (LEP) & HERITAGE DEVELOPMENT CONTROL PLAN (DCP) UPDATE

Bruce Heise updated the Committee on the LEP/ DCP progress. The landuse strategy has been signed off by the Department of Planning in Sydney and is now awaiting final ratification. Bruce noted that the reformation of the LEP committee would assist with the LEP/ DCP processes over the next 12 months. This will be advertised shortly and he encouraged members of the Heritage Committee to be involved.

It was noted that major work is involved in updating the heritage component of the LEP/DCP and that statements of significance would have to be completed for all the 300+ items. There is also work needed to complete the assessment of heritage over the entire shire in the form of heritage study assessments. Some funding may be able to be sourced from the NSW Heritage Branch, Department of Planning to assist with those studies.

Lillian Cullen noted that Councils mapping Officer Ben O’Regan has had some assistance with locating some of the heritage items and approximately 2/3rds of the list has been located, noting with some errors. Lillian will be meeting with Ben July to assist in clarifying issues.


6.0 TIMOR CAVES & LIMESTONE MINE

Bruce Heise spoke about the Council meeting and consequent resolution on this matter. Bruce Heise noted that a karst expert would be producing a report on the impact on the caves system. Councillor Bill Howey has prepared a formal statement regarding this issue and asked Councillor Pam Seccombe to comment. Councillor Pam Seccombe spoke about the issue and is motivated from many concerns, especially in regard to ecological sustainability. Lillian Cullen has been asked to provide heritage advice on this matter. Lillian Cullen noted that she was currently reading the expert reports. Lillian noted the uniqueness of this area.

The committee moved the following for notation:

Formal acknowledgment of public and continuing concern for the issues related to the installation of the limestone mine is noted.

Moved: Bryan Baker Seconded: Libby Walker All committee members are in favour and the motion was carried unanimously.

7.0 HISTORIC MAPPING COLLATION AND EXHIBITION

Lillian Cullen and Lynn Collins are undertaking discussions with the Scone Historical Society regarding the possibility of scanning their most important historic maps and plans. Both Lynn and Lillian will be meeting with the Society after this meeting.

8.0 HUNTER HERITAGE NETWORK SEMINAR It was noted that Committee resolutions were yet to be put to Council regarding this issue. Further information may be available at the next meeting in July. The committee were asked to think of topics for the seminar. Some ideas included: Heritage & Mining,

9.0 HERITAGE ADVISORS ANNUAL REPORT Lillian noted that she has been busy preparing the Heritage Report for the NSW Department of Planning as part of the funding agreement for her position with Council. A report is being prepared for Council on the Heritage Advisors’ Annual Report. Bruce Heise noted that funding from the Department of Planning may be increased to a 50/50 arrangement in lieu of $2 for $1 ratio in previous years. One of the main focus areas of this report has been the limited take up this year’s heritage funding for local projects by the community. This may be because of limited building works being undertaken due to the global financial situation. Lillian encouraged the committee to think of worthwhile heritage projects across the shire and for applicants to contact her to assess their suitability for funding.

10. FUTURE AGENDA ITEMS Changes to the NSW Heritage Act Membership to the Heritage Committee

11. GENERAL BUSINESS & QUESTIONS Future meetings were nominated to be bi-monthly starting from September 2009.

The committee moved the following motion:

Meetings are to be held bi-monthly, commencing from September 2009 and are to be of a 2-hour duration. Moved: Bryan Baker Seconded: Libby Walker All committee members are in favour and the motion was carried unanimously.

The committee discussed the possibility of meeting informally between official committee meetings and the following motion was moved:


A sub-group is to be formed with representatives from each area meeting via telephone/ telecommunications in between formal meetings as the need arises.

Moved: Enid Holt Seconded: Mary Woodlands All committee members are in favour and the motion was carried unanimously.

FIG TREE GULLY BRIDGE Enid Holt raised the matter of the timber bridge in Fig Tree Gully and its state of disrepair. The committee expressed concern over the bridge being replaced with a more modern type and removal of the timber structure. An article in that days Advocate, about the bridge, was circulated. The committee raised the issue of lack of public consultation and non-advertising of changes being made to the bridge. It was felt that there is enough local expertise for the bridge to be repaired and not removed and replaced.

Council Officers were asked to clarify this matter in respect to obligations that are required by Council Engineers for items located within Heritage Conservation Areas.

12. NEXT MEETING

The next meeting is to be held at 10.00am at the Council Offices in SCONE, on

Wednesday 8th

July 2009. MEETING CANCELLED


Section: COMMITTEES/DELEGATES

C.8.7 ADVANCING ABERDEEN COMMITTEE Council:24 August 2009


1. Note the minutes of the Advancing Aberdeen Committee meeting held on 10 August 2009. 2. Contact the Local Emergency Management Officer (LEMO) in regard to an Emergency Plan for

Aberdeen 3. Purchase a replica plaque for the anchor. 4. Contact Mark Stace about change to advised infrastructure details in Aberdeen.

BACKGROUND: The meeting of the Advancing Aberdeen Committee was held on Monday, 10 August 2009 at the Aberdeen Library. The minutes of the meeting are included as attachment 1. ISSUES: Nil SUSTAINABILITY: Not applicable. OPTIONS: Nil. FINANCIAL CONSIDERATIONS: Nil. RESOLVED that Council: 1. Note the minutes of the Advancing Aberdeen Committee meeting held on 10 August 2009. 2. Contact the Local Emergency Management Officer (LEMO) in regard to an Emergency Plan

for Aberdeen 3. Purchase a replica plaque for the anchor. 4. Contact Energy Australia about change to advised infrastructure details in Aberdeen. 5. Refer to the Traffic Committee the issue regarding speeding traffic in Segenhoe and

McAdams Streets Aberdeen.

Moved: Cr L Driscoll Seconded: Cr E Bates CARRIED


Minutes of the meeting of the Advancing Aberdeen Committee

held on Monday, 10 August 2009 in the Aberdeen Hall, commencing at 7.00 pm

1. Present: Cr Lorna Driscoll (Chair), Cr Lee Watts Myra Bains (representing businesses relying to a substantial extent on tourists and other

persons coming to Aberdeen) Lyla Ridgway, (representing business operators) Allison Mackenzie (representing charitable organisations) Michael Blay (representing hotels, clubs and accommodation providers) Margaret Alexander, John Driscoll, Kelly Hall, Heather Watson, Janet Sumner

(representing the Aberdeen community) Phillip Tickle (representing Aberdeen youth)

2. In Attendance: Steve Pryor, John Scriven (alternate), Les Hall (alternate) Fiona Tickle (alternate) &

Roy Staddon 3. Apologies: Dianna Daniels

MOTION: That the necessary leave of absence be granted.

Moved: John Driscoll Seconded: Lorna Driscoll CARRIED

4. Declaration of Interests: Nil 5. Confirmation of Minutes

MOTION: That the minutes of the meeting of the Advancing Aberdeen Committee held on 13 July 2009, a copy having been distributed to all members, be taken as read and adopted.

Moved: Kelly Hall Seconded: Phillip Tickle CARRIED 6. Business Arising From the Minutes 6.1. Aberdeen Valley Fair Entrance

Meeting between Trevor Wilson and Diana Daniels to be organised to finalise matter in regard to hump in driveway.

Entry is also poorly delineated. It is suggested that gutter edges could be painted to indicate edge.

6.2. Aberdeen Street Lighting

Meeting to be organised between Council’s Manager Civil Assets and Energy Australia in regard to lighting in Aberdeen particularly the Main Street. Report back to next meeting.

Light not working near Graeme Street Bridge. 6.3. Taylor Park Toilets

Obtain additional key for emergency. Committee to determine best location for key. Benefit would be obtained from having an emergency plan for Aberdeen. MOTION: That Council contact the fire brigade, SES and Police in regard to an

Emergency Plan for Aberdeen

Moved: Roy Staddon Seconded: Michael Blay CARRIED 6.4. Telstra Pits

Pit near Aberdeen Post Office needs fixing (trip hazard). Other pits that have been repaired have been fixed with bitumen surrounds – unsightly.


6.5. Taylor Park

Original Taylor Park plaque has been found. Sign is with Council to get repaired and is to be placed on a rock to be supplied by Dartbrook.

Replica plaque for anchor should be purchased.

MOTION: That Council purchase a replica plaque for anchor.

Moved: John Scriven Seconded: Lyla Ridgeway CARRIED

6.6. Heritage Advisor

Heritage Advisor to be approached about having Heritage Meetings in Aberdeen. 6.7. Storyboards

Item needs to be moved forward. Council’s Acting Director Corporate Services to arrange for meeting with John Scriven to

establish work done to date. Report back to next meeting.

7. General Business 7.1. Energy Australia Pole Lines in Gordon Street

Concerns raised about changes by Energy Australia without consultation with community. Council to put pressure on Energy Australia about getting underground lines done before above ground pole lines.

MOTION: That Council contact Mark Stace about change to advised infrastructure

details in Aberdeen.

Moved: Michael Blay Seconded: Kelly Hall CARRIED 7.2. Speeding Traffic

Concerns about speeding vehicles in Aberdeen, particularly Segenhoe Street. Another accident in the street. Street requires some calming devices to slow traffic down.

Concerns also raised about McAdams Street. 7.3. Lions Park

New toilet block required for Lions Park. To be referred to Council’s Technical Services Department for costing and inclusion in future Strategic Plans.

7.4. Aberdeen Town Marketing Plan

Michael Blay to be nominated as Advancing Aberdeen Committee representative.

7.5. Billboard Advertising

Community are not happy with the roadside advertisement in the centre of Aberdeen.

MOTION: That Council seek to have billboard removed or changed.

Moved: Lyla Ridgeway Seconded: John Scriven CARRIED 8. Next Meeting

To be held on Monday 14 August 2009 in Aberdeen Hall.

There being no further business, the Chairperson closed the meeting at 8.25pm


Section: COMMITTEE/DELEGATES REPORTS

C.8.8 SCONE & UPPER HUNTER SALEYARDS COMMITTEE Council: 24 August 2009

RECOMMENDATION: That Council: 1. Adopt the minutes of the Scone & Upper Hunter Saleyards Committee held on 28 July 2009. 2. Note the capital works report. 3. Continue the implementation of the Strategic Review subject to budgetary constraints. 4. Note the Management Report and;

a. Forward a letter to Mr Mark Partridge acknowledging his resignation and service to the saleyards.

b. Staff prepare a report for the next meeting regarding further development of the shade sail area

5. Forward a letter to ARTC advising of the Committee’s concerns regarding this gateway and recommending the permanent closure of the access point.

6. Note the Operating Report. FURTHER, that truckwash and water usage data be included in future reports.

7. Note the correspondence items. 8. Forward a letter to buyers advising of actions and outcomes form Saleyards Workshop. 9. Accept the producer nomination from James Carter 10. Undertake a review of the shade and yard strategy and plans prepared for further consideration. BACKGROUND: The Saleyards Committee met on 28 July 2009. Council was represented by Cr E Bates, Cr L Carter and Cr E Cottle. ISSUES: 1. Meeting held on 28 July 2009. 2. Capital works report. 3. Strategic Review 4. Management Report 5. ARTC access point. 6. Operating Report. 7. Correspondence items. 8. Saleyards Workshop. 9. Producer nomination 10. Review of the shade and yard strategy . SUSTAINABILITY: Dependent on financial sustainability OPTIONS: To adopt, amend or reject the recommendations FINANCIAL CONSIDERATIONS: As detailed in Management Plan. RESOLVED that Council: 1. Adopt the minutes of the Scone & Upper Hunter Saleyards Committee held on 28 July

2009. 2. Note the capital works report. 3. Continue the implementation of the Strategic Review subject to budgetary constraints. 4. Note the Management Report and;

a. Forward a letter to Mr Mark Partridge acknowledging his resignation and service to the saleyards.

b. Staff prepare a report for the next meeting regarding further development of the shade sail area

5. Forward a letter to ARTC advising of the Committee’s concerns regarding this gateway and recommending the permanent closure of the access point.


6. Note the Operating Report. FURTHER, that truckwash and water usage data be included

in future reports. 7. Note the correspondence items. 8. Forward a letter to buyers advising of actions and outcomes form Saleyards Workshop. 9. Accept the producer nomination from James Carter 10. Undertake a review of the shade and yard strategy and plans prepared for further

consideration.

Moved: Cr E Bates Seconded: Cr L Carter CARRIED


MINUTES OF THE SCONE & UPPER HUNTER SALEYARDS COMMITTEE HELD ON 28 JULY 2009 COMMENCING AT 3.00PM IN THE COUNCIL CHAMBERS, SCONE PRESENT:

Name In attendance Apology Cr E Bates X Cr E Cottle X Mr P MacCallum X Mr K Knight X Mr P Townsend X Cr L Carter X Mr J Carter X

IN ATTENDANCE:

Name In attendance Apology Mr D Dutton (General Manager) X Mr B Spannagle (Director Technical Services) X Mrs C Pinkerton (Manager Technical Support) X Mr S Kemp (RLPB) X

APOLOGIES RESOLVED that the apology received from Mr. K Knight be accepted. Moved: P MacCallum Seconded: E Cottle MOTION CARRIED DECLARATION OF INTEREST Nil CONFIRMATION OF MINUTES RESOLVED that the minutes of the meeting held on 10 March 2009 be adopted. Moved: E Cottle Seconded: P Townsend MOTION CARRIED 6. BUSINESS ARISING FROM MINUTES

6.1 Capital Works at Saleyards

BACKGROUND: Capital works at the saleyards are continuing with the new drain from the truckwash and the canteen waste disposal and septic system completed. The shade sails over the holding pens on the southern side of the saleyards have now been installed Electrical upgrade works to commence this month. ISSUES: Electrical upgrade quotes higher than budget, supplementary funds sourced from 09/10 budget to complete works

OPTIONS: To accept, modify or reject the recommendation. FINANCIAL CONSIDERATIONS: Capital budget allocation and restricted asset funds.

RECOMMENDED that the capital works report be noted.

Moved: E Cottle Seconded: P Townsend MOTION CARRIED


6.2 Strategic Review

BACKGROUND: The Committee has previously considered the Strategic Review for the Scone Saleyards. The major project within the Plan was the construction of a roof over the saleyards,

ISSUES:

The 2009/10 Management Plan is currently on public display and has included works as detailed in the financial considerations. These works are to be funded by loan funds with loan repayments to be met by a $2 a head levy ($1 producer, $1 agent) on all cattle sales. (NB: Based on cattle yarding’s of 60,000 head pa) Tenders for the design and construction of the structure are drafted and tenders will be called immediately in the new financial year, subject to Management Plan adoption.

OPTIONS: To accept, modify or reject the recommendation. FINANCIAL CONSIDERATIONS:

12352347 SALEYARDS STRATEGIC REVIEW 20,000 12352352 UPGRADE POWER 15,000 12352353 SHADE ROOF OVER DRAFTING YARDS 1,000,000

RECOMMENDED that the implementation of the Strategic Review be continued subject to budgetary constraints. Moved: E Cottle Seconded: P Townsend MOTION CARRIED 7 MANAGEMENT REPORT:

BACKGROUND:

Management issues as identified by the Manager Technical Support and Saleyards Manager. ISSUES: Resignation of Saleyards Manager – closing 31 July NLIS compliance issues

Pre sale scan now being utilised for search of sale non readers – has resulted in minimal manual tag reads being required

Large number of emergency tags being issued each sale all saleyard users need to be reminded of their responsibilities and need for all cattle to

have working tag TV screen display - screen brackets to be trialled Shade in holding yards – installed Time delay in screen rollover – Livestock Exchange requested to review time delay following

scanning of cattle until agents/TV screens update TV screens – MTSS undertaking further enquiries regarding font size Overall maintenance issues – full review being undertaken to identify painting, infrastructure

replacement and material requirements. EU processing – application made to AQIS to amend EU process to allow in pen scanning for

EU identified cattle prior to sale commencing. This will allow EU status to be verified prior to sale as per requirements. Issues with cattle being sold as EU without this process occurring. Staff and agents need to ensure any cattle offered for EU sale must adhere to the AQIS agreed practices.

ARTC gate adjoining saleyards – occurrences have previously been recorded of stock escaping through this gate onto the railway line. The gate is locked however the lock and chain are often cut or left open by people accessing the areas adjoining. Contact has been made with ARTC who are currently negotiating with Primo regarding access requirements – possibly resulting in the removal of the gate in question.


Rural Land Protection Board new name – Mid Coast Livestock Health and Pest Authority (MCLHPA)

Store sales – issue of cattle leaving yards prior to scanning appears to have been eliminated Rodent control program required

OPTIONS: To accept, modify or reject the recommendation. FINANCIAL CONSIDERATIONS: Subject to budgetary constraints as detailed in Management Plan.

RECOMMENDED that:

1. The Management Report be noted. 2. A letter be forwarded to Mr Mark Partridge acknowledging his resignation and

service to the saleyards. 3. A report be prepared for the next meeting regarding further development of the

shade sail area Moved: E Bates Seconded: P Townsend MOTION CARRIED RECOMMENDED that a letter be forwarded to ARTC advising of the Committee’s concerns regarding this gateway and recommending the permanent closure of the access point. Moved: P MacCallum Seconded: P Townsend MOTION CARRIED 8 SCONE REGIONAL SALEYARDS OPERATING REPORT

YTD Actual YTD

Budget Annual Budget

Fat Cattle 60,259 50,100 55,000 Appraisal Cattle 9,671 9,000 9,350 Stud Cattle 56 150 150 EU Scan 61 950 1,000 Total Income from sales 320,164 270,348 294,689 NLIS proportion of income 65,891 59,250 64,500 Gross Value All Stock $ 41,651,436 No. of sale days 61 57 63

COMPARATIVE GROSS VALUES

-5

5

15

25

35

45

Jul-0

8

Aug-08

Sep-0

8

Oct-08

Nov-08

Dec-0

8

Jan-0

9

Feb-09

Mar-09

Apr-09

May-0

9

Jun-09

$ M

2006/07 YTD Cumulative 2007/08 YTD Cumulative 2008/09 YTD Cumulative


AVERAGE PRICE

0

50

100150

200

250

300

¢ p

er k

g

0100200300400500600700800 $ p

er head

AVERAGE PRICE C/KG AVERAGE PRICE $/HD

RECOMMENDED that the Operating Report be noted. FURTHER, that truckwash and water usage data be included in future reports. Moved: P MacCallum Seconded: P Townsend MOTION CARRIED 9. CORRESPONDENCE

RECOMMENDATION: That the Correspondence Items be noted.

BACKGROUND: Correspondence received by Council. ISSUES:

1. NSW Saleyard Operators

In June SOA started a 3 month feature project in conjunction with The Land newspaper.

The feature will run fortnightly in those 3 months.

It will be a page called - Saleyards in Profile.

Scone participated in the feature during the 2nd publication in early June

2. NSW Roads and Traffic Authority, the Livestock and Bulk Carriers Association of NSW and the NSW Farmers’ Association

Conducted a workshop in light of concerns raised by Local Government and Livestock Carriers and following the issue of some enforcement notices under the Traffic Act.

This workshop, held in Dubbo on 30 April 2009 was attended by representatives from all of the stakeholder groups and associations related to the livestock transport supply chain, transport routes and enforcement authorities.

Whilst all matters and strategies were not yet fully agreed, the whole workshop group was in agreement that:

o Effluent loss from trucks is a problem situation which needs an industry led strategy / solution rather than rely on legislation or enforcement

o The problems can be reduced at each and every step along the supply chain

o No” one size fits all” solution exists and appreciation of a range of factors is necessary to plan the best strategy to reduce the problems in each supply chain (for example cattle producer to feedlot; feedlot to abattoir; sheepmeat producer to abattoir)


o There are competing messages and practice guides prepared for various sectors in this supply chain which currently appear at odds with overcoming the problems in every sector of the industry

o All Standards and Model codes (draft or existing) should be reviewed to ensure consideration of the effluent spillage during transport is reduced to a minimum

o There are immediate changes to practices that could trial improvements to the current situation but the need for infrastructure investment, review of guidelines, liaison on legislation, re-education and change management programs will need to be programmed over an agreed timeframe.

o The Industry should take on the outputs and ideas from this workshop and establish a Working Group jointly led by the NSW Farmers Association and the Livestock Bulk Carriers Association to plan and pursue consensus solutions and agree timeframes.

RECOMMENDED that the correspondence items be noted. Moved: P MacCallum Seconded: P Townsend MOTION CARRIED 9 GENERAL BUSINESS:

1. Buyer Workshop held at the saleyards prior to meeting. Issues included: o Export cattle – sale over the top o Length of sale – delays occurring – agents to investigate and action o Driver query – reports to be provided o Print size on reports o Gate latches on yards up to drafting yards o Yards out the front of the scales area – leave as softstand o Saleyards have become inefficient – start time, flow o Additional delivery yards needed o Draft on teeth not weight – agents to investigate o Double decker ramp needed in future o Fatigue laws – trucking industry impacts o Improvement to lights o Roof over yards

RECOMMENDED that a letter be forwarded to buyers advising of actions. Moved: P MacCallum Seconded: P Townsend MOTION CARRIED

2. NSW Annual Saleyards Conference – Cr Bates

o Cr Bates on board again and re-elected as Vice President o Amendments to Constitution o Bindaree Beef presentation – vet dealings with feedlots o Sheep numbers lowest in 80 years o Scone saleyards got 2 bouquets at Conference o SOA involved in discussions for formation of a National Body

3. Nomination for producer representative on Saleyards Committee – James Carter

RECOMMENDED that the producer nomination from James Carter be accepted. Moved: E Bates Seconded: P Townsend MOTION CARRIED

4. Future works at Saleyards Export cattle – over the top selling

o Welfare issues o Cattle of concrete o Under cover selling

Through the ring selling for the 1st round – a good thing Another 30 yards are needed for export cattle Laneway down the bottom to be opened up for drafti8ng and over the top catwalk


Double decker loading ramp needed ACTIONS:

o Define and review strategy o Agents to draw up rough plans of what they would like o Council to investigate and calculate o Tender documentation preparation o Use of labour from variety o sources

RECOMMENDED that the review of the shade and yard strategy be undertaken and plans prepared. Moved: P MacCallum Seconded: P Townsend MOTION CARRIED MEETING DATES FOR 2009

Tuesday @ 3.00pm 8 September 2009 8 December 2009

Meeting closed at 4.00pm


Section: COMMITTEE/DELEGATES REP-301/09

C.8.9 WORKS AND TECHNICAL SERVICES COMMITTEE Council: 24 August 2009


1. Adopt the minutes of the meeting held on 11 August 2009. 2. Note the update on the Capital Works Program. 3. a. Submit an interest free loan application to the NSW Local Infrastructure Fund for the

development of water and sewer services to the Scone industrial area. b. Further investigate on water augmentation to ascertain if financially viable to utilise this funding program.

4. Retain the signs which were previously at the entrances to Merriwa and Cassilis for inclusion in historical and information signage currently being planned for Merriwa Welcoming Centre and at Cassilis Community Centre.

BACKGROUND: The Works and Technical Services Committee met on Tuesday 11 August 2009. Council was represented by Cr E Bates and Cr L Driscoll. Cr M Johnsen was in attendance. ISSUES:

1. Minutes of meeting held on 11 August 2009. 2. Update on Capital Works Program 3. NSW Local Infrastructure Fund 4. Merriwa and Cassilis Signs

SUSTAINABILITY: Not applicable OPTIONS: To adopt, amend or reject the recommendations FINANCIAL CONSIDERATIONS: As detailed in report RESOLVED that Council: 1. Adopt the minutes of the meeting held on 11 August 2009. 2. Note the update on the Capital Works Program. 3. a. Submit an interest free loan application to the NSW Local Infrastructure Fund for the

development of water and sewer services to the Scone industrial area. b. Further investigate on water augmentation to ascertain if financially viable to utilise

this funding program. 4. Retain the signs which were previously at the entrances to Merriwa and Cassilis for

inclusion in historical and information signage currently being planned for Merriwa Welcoming Centre and at Cassilis Community Centre.



MINUTES OF THE WORKS AND TECHNICAL SERVICES COMMITTEE MEETING HELD ON TUESDAY, 11 AUGUST 2009, COMMENCING AT 2.00PM IN THE COUNCIL CHAMBERS, LIVERPOOL STREET, SCONE PRESENT: Cr E Bates (Chair), Cr L Driscoll IN ATTENDANCE: Cr M Johnsen, Mr B Spannagle (Director Technical Services), Mr S Ward (Manager Engineering Operations), Mr J Bush (Manager Civil Assets), Mr S Holaafolau (Manager Water & Waste), Mrs C Pinkerton (Manager Technical Support Services). APOLOGIES: Cr B Howey, Cr E Cottle 3.1 UPDATE ON CAPITAL WORKS PROGRAM BACKGROUND: Following the adoption of the 2009/10 Management Plan, a schedule of capital works to be undertaken has been prepared. ISSUES: Nil OPTIONS: N/A FINANCIAL CONSIDERATIONS: All works have been budgeted for in accordance with the Management Plan 2009/10 RECOMMENDED that the report be noted. MOVED: Cr M Johnsen SECONDED: Cr L Driscoll MOTION CARRIED 3.2 NSW LOCAL INFRASTRUCTURE FUND BACKGROUND: A $200 million NSW Local Infrastructure Fund has been established as an “interest free” loan scheme for Local Council’s to fast-track local infrastructure projects which have been delayed in the past due to funding shortfalls or other priorities. The funding is designed to provide an immediate local economic boost as infrastructure projects are commenced. The Local Infrastructure Fund is a NSW Treasury Fund administered by the NSW Department of Planning. ISSUES: Funding will be provided for local projects that will support urban development, typically roads and related infrastructure, stormwater, water and wastewater projects. Only projects costing in excess of $1 million will be eligible. Funding will be targeted towards high growth areas and priority will be given to projects that facilitate the servicing of new homes or employment growth. Only those works which support urban development will be funded. Under the fund council can apply for NSW Government loans to provide for roads, roundabouts, traffic flow measures, water, sewerage and other local infrastructure such as parks and playgrounds.


Construction of funded projects must commence in the 2009/10 financial year and completed within 18 months. Applications for funding close on the 31 August 2009. Applications will be assessed against the equally weighted criteria of ability to deliver the project, works essential to urban development, accelerated infrastructure provision and value for money. Projects selected for funding may not receive the full requested amount and funding may be subject to specific conditions. Council’s Timber Bridge Replacement Program and the Merriwa Road - Redevelopment to B-Double Status projects were being considered for inclusion under the program, however unfortunately will not meet assessment requirements. The development of the Scone Business Park to the north of Scone on the New England Highway and the Scone/Aberdeen Water Augmentation Scheme meet desired criteria and could be candidates for successful applications. The funding schedule for each project is attached. The total cost of the water augmentation scheme is $27 million, subsidised $12.5 million through the Dept. Water & Energy (DWE). Council has available funds of $6 million. Borrowing the balance of the full amount on an interest free loan without DWE subsidy (ie. $21 million) would require annual repayments over 10 years of $2.1 million as per the conditions of the loan agreement. If Council was to receive the subsidy the balance required over the total project is $8.5 million which equates to repayments of $850,000 per annum. Council would be requiring the DWE subsidy to make the project affordable to Councils water users. The development of the Scone Business Park is dependant on connection of services to existing Council assets and access to the New England Highway. The estimated cost to upsize and provide this infrastructure is $1.46 million. Council has been successful in obtaining grant funding of $600,000 through the Dept. of Industry and Investment towards these works. The balance of $846,000 could be borrowed from the Local Infrastructure Fund and repaid from future developer contributions. SUSTAINABILITY: Ongoing funding will not be provided and Council will be responsible for all future operational costs. OPTIONS: To accept, modify or reject the recommendation. FINANCIAL CONSIDERATIONS: Council would need to prepare a repayment schedule for each successful loan application, within parameters set by the State Government. The term of a loan cannot exceed 10 years and repayments would need to occur at least annually. There is no requirement for Council to contribute funds towards a project. However financial contributions from Council and /or other sources will improve the cost effectiveness and therefore competitiveness of the project in relation to other applications. RECOMMENDED that

1. An interest free loan application be submitted to the NSW Local Infrastructure Fund for the development of water and sewer services to the Scone industrial area.

2. Further investigate on water augmentation to ascertain if financially viable to utilise this funding program.

MOVED: Cr M Johnsen SECONDED: Cr L Driscoll MOTION CARRIED


3.3 MERRIWA AND CASSILIS SIGNS BACKGROUND: The Town Entrance Signs which were previously displayed for Merriwa and Cassilis have been removed from their old sign brackets and replaced with new signs consistent with the whole shire and depicting the Upper Hunter Shire Logo. Underneath the old Merriwa signs were blades which announced that Merriwa was the birthplace of the Pony Club. The Cassilis sign was designed by a Cassilis artist. When the old signs and blades were taken down to make way for the new town entrance signs, they were stored inside the Merriwa depot. The signs commemorate significant aspects of the areas history and development. Significant interest has been expressed within the communities of Merriwa and Cassilis that these signs be displayed in a local historical and heritage context - located at the Merriwa Welcoming Centre in conjunction with the proposed tourist information signage and as part of its display of the area’s historical development, and at the Cassilis Community Centre. Discussions are planned with the Merriwa Pony Club to ascertain their plans for inclusion of one set of these signs in a monument to the Club’s history. ISSUES: To determine the specific location and context of the erection of the signs. OPTIONS: To adopt, amend or reject the recommendation. FINANCIAL CONSIDERATIONS: Cost of re-erection of the signs and supports. RECOMMENDED that Council retain the signs which were previously at the entrances to Merriwa and Cassilis for inclusion in historical and information signage currently being planned for Merriwa Welcoming Centre and at Cassilis Community Centre. MOVED: Cr E Bates SECONDED: Cr L Driscoll MOTION CARRIED


Section: Committees/Delegates REP-302/09

C.8.10 LAND DEVELOPMENT COMMITTEE MINUTES Council: 24 August 2009

RECOMMENDATION: That Council

1. Enter into a period of exclusive dealing with Buildev Development Pty Ltd for up to 12 weeks to allow due diligence and examination of all aspects relating to the proposed joint venture development of Stage 2 Aberdeen Heights

2. Provide the General Manager with delegated authority to act on Council’s behalf in dealings relating to the development of Stage 2 Aberdeen Heights

BACKGROUND: Aberdeen Heights Stage 2 received development consent in 2007. The residential land has not been developed by Council to date. An expression of interest process was conducted in June 2009 with the view to a joint venture of the development if acceptable to Council. Interviews were conducted following the expression of interest process and two firms were asked to submit formal proposals for consideration. The Land Development Committee has recommended that Council conduct further investigations of the Buildev Development formal proposal and make further recommendations to Council in due course. ISSUES: The investigations will include potential benefits and costs to Council in relation to this and possible future residential land development within Aberdeen Heights estate. Any joint venture would be limited to the current land release of 20 lots. SUSTAINABILITY: N/A OPTIONS: Accept, reject or modify the recommendations FINANCIAL CONSIDERATIONS: Any income from land sales is used for further land development in the shire. RESOLVED that Council 1. Enter into a period of exclusive dealing with Buildev Development Pty Ltd for up to 12

weeks to allow due diligence and examination of all aspects relating to the proposed joint venture development of Stage 2 Aberdeen Heights

2. Provide the General Manager with delegated authority to act on Council’s behalf in dealings relating to the development of Stage 2 Aberdeen Heights.



ATTACHMENT 1 Minutes of Upper Hunter Land Development Committee meeting held on 7 August 2009 at 130 Liverpool St Scone commencing at 2.00pm.

1. Present Cr Michael Johnsen (Chair), Cr Pam Seccombe, Cr Lee Watts, Cr Errol Bates, Daryl Dutton, Steve Pryor, Robyn Adams, David Casson, Sean Constable 2. Apologies Nil 3. Acceptance of previous minutes

Motion That the minutes as circulated be accepted as an accurate record of the meeting held on 29 June. Cr Watts / Cr Bates CARRIED

4. Declaration of Interest Nil

5. Issues arising from previous minutes Valuation of industrial zoned land in Scone owned by Albaz Enterprises – valuation process has commenced but report is not completed at time of meeting. The committee will be provided with the report for consideration once it is completed.

6. Review of proposals for joint venture development of Stage 2 Aberdeen Heights Motion

a. That the committee nominate Buildev Development Pty Ltd as the preferred developer for Stage 2 Aberdeen Heights and enter into an exclusive dealing period of up to 12 weeks to allow due diligence to be carried out.

b. That the General Manager be given delegated authority to act on behalf of Council in matters relating to the joint venture development of Stage 2 Aberdeen Heights

Cr Bates / Cr Seccombe CARRIED

7. Review of Land Developments a. Oxley View Estate Merriwa – look to run advertisements in the Ringer to stimulate interest

in sales, update the Council website and list the property with other real estate agents b. Rosedale Estate Murrurundi – Improve the highway signage through framing of the large

estate sign. Committee agreed with recommendation to offer the lease of the balance of undeveloped land to the King of the Range committee to assist them in meeting their committee operating costs in future years.

c. Industrial Land in Scone – confirmation of funding from Department of State and Regional Development (Local Infrastructure Support Fund) for a total of $600,000 to assist in the cost of sewer, water and access to the new industrial land. Further loan funding may be sought for the balance of the cost of the project.

d. Scone Airpark – Sean Constable to contact local charter operator to discuss options for assisting in establishing a more regular charter service.

There being no further business the meeting closed at 3.00pm Next Meeting No date was set for the next meeting. The committee will be called together to discuss any further proposals regarding Aberdeen Heights joint venture and valuation of the Scone industrial estate.


Section: COMMITTEE REP 304/09

C.8.11 DEVELOPMENT AND ENVIRONMENTAL SERVCES COMMITTEE

(MEETING 11/8/09) Council: 24 August 2009

RECOMMENDATION: That Council: 1. Note the minutes of the Development and Environmental Services Committee meeting held on

11 August 2009; 2. ln relation to:-

Item 8.1 – DA 15209 – 24 Hour Fuel Outlet and Signage – New England Highway, Scone 2.1 That subject to finalisation of the section 79c assessment and further discussion with

the proponents in respect of signage and landscaping, that DA 152/09 be approved subject to appropriate conditions of consent, as determined under delegated authority.

Item 8.2 – DA 105/09 – Commercial Alterations & Additions – 32 Main Street Scone 2.2 That the processing, assessment and determination process for DA 105/09 –

Commercial Alterations & Additions – 32 Main Street Scone be noted. Item 8.3 – Rural Wind Farm Inquiry – Submission That 2.3 (1) The draft submission to the Rural Wind Farm Inquiry be noted and that suggested

amendments be included where appropriate 2.3 (2) Council request the Department of Planning to provide a briefing in respect of proposed

wind precincts and the implication of such precincts 2.3 (3) Council seek the services of an appropriate consultant to provide advice in respect of

the preparation of a development control plan for renewable energy, and 2.3 (4) Council seek funding from the Department of Planning for costs associated with

specialist advice for the preparation of a development control plan for renewable energy

BACKGROUND: The Development and Environmental Services Committee met on the 11 August . Council was represented by Councillors: L Watts (Chair), L. Carter, P Seccombe and M Johnsen (11.30am) (item .3). In attendance were: Clr E Bates, D Casson Director Environmental Services and P Smith, Senior Environmental Planner. Cr Peebles was an apology for the meeting. Cr Carter declared a non pecuniary, non significant interest in relation to Item 8.1 and Cr Bates declared a non pecuniary, non significant interest in relation to Item 8.3 Community members in attendance are noted in the Minutes. There were three items on the agenda; Item 8.1 – DA 15209 – 24 Hour Fuel Outlet and Signage – New England Highway, Scone, Item 8.2 – DA 105/09 – Commercial Alterations & Additions – 32 Main Street Scone and Item 8.3 – Rural Wind Farm Inquiry – Submission ISSUES: Refer to Minutes. SUSTAINABILITY: Appropriate development assessment of applications is required under the Environmental Planning and Assessment Act 1979, and includes consideration of sustainability in a variety of forms. OPTIONS: To agree with the recommendation or propose an alternative recommendation. FINANCIAL CONSIDERATIONS: DA fees have been paid in respect of Items 1-3, Council is not the consent authority for Item 4 and no fees have been paid, although costs have been associated with site visits to other Wind Farms etc. RESOLVED that Council: 1. Note the minutes of the Development and Environmental Services Committee meeting

held on 11 August 2009;

Moved: Cr E Bates Seconded: Cr E Cottle CARRIED


2. ln relation to:- Item 8.1 – DA 15209 – 24 Hour Fuel Outlet and Signage – New England Highway, Scone Declaration of Interest Cr Lorna Driscoll declared an interest in this matter as the owner of a similar business. She vacated the Chamber and took no part in discussions or voting.

RESOLVED: 2.1 That subject to finalisation of the section 79c assessment and further discussion

with the proponents in respect of signage and landscaping, that DA 152/09 be approved subject to appropriate conditions of consent, as determined under delegated authority.

Moved: Cr L Watts Seconded: Cr E Cottle CARRIED

For Against Pecuniary Interest Non-Pecuniary Interest

Cr M Johnsen Cr P Seccombe Cr L Driscoll Cr L Watts Cr E Bates Cr E Cottle Cr D Peebles Cr B Howey Cr L Carter Item 8.2 – DA 105/09 – Commercial Alterations & Additions – 32 Main Street Scone Declaration of Interest Cr Michael Johnsen declared an interest in this matter as the owner of the property. He vacated the Chamber and took no part in discussions or voting. RESOLVED: 2.2 That the processing, assessment and determination process for DA 105/09 –

Commercial Alterations & Additions – 32 Main Street Scone be noted. Moved: Cr E Cottle Seconded: Cr L Driscoll CARRIED Item 8.3 – Rural Wind Farm Inquiry – Submission RESOLVED that: 2.3 (1) The draft submission to the Rural Wind Farm Inquiry be noted and that

suggested amendments be included where appropriate 2.3 (2) Council request the Department of Planning to provide a briefing in respect of

proposed wind precincts and the implication of such precincts 2.3 (3) Council seek the services of an appropriate consultant to provide advice in

respect of the preparation of a development control plan for renewable energy, and

2.3 (4) Council seek funding from the Department of Planning for costs associated with specialist advice for the preparation of a development control plan for renewable energy

Moved: Cr P Seccombe Seconded: Cr E Bates CARRIED


Minutes of the Development and Environmental Services Committee 11 August 2009 – Upper Hunter Shire Council Chambers – Scone

Present: Cr L Watts, Cr L Carter, Cr P Seccombe and Cr M Johnsen (Mayor) . In Attendance: Clr E Bates, Mr D Casson; Director Environmental Services and Mr P Smith, Senior Environmental Planner. Apologies: Cr D Peebles, Cr Howey (non member) Absent: Nil Declaration of Interest: Cr Carter declared a non pecuniary, non significant interest in relation to Item 8.1 and Cr Bates declared a non pecuniary, non significant interest in relation to Item 8.3. Cr Johnsen declared an interest in item 8.2 and left the chambers during the discussion and took no part in the voting. Agenda Items Item 8.1 – DA 15209 – 24 Hour Fuel Outlet and Signage – New England Highway, Scone Community members in attendance: Mrs L Gibson and Mr D Eccles (on site) Note: Cr Carter declared a non pecuniary, non significant interest in relation to Item 8.1 Issues

The committee went to the site of the proposed development to gain a better appreciation of the application with two community members also in attendance, and then returned to the Council Chambers to discuss the proposal.

The matters raised in the submissions were reviewed In particular the concerns of Mrs Gibson regarding the impact of another service station in

Scone were discussed – it was agreed to make representations to the proponents regarding the Caltex fuel distribution issue

The location of the site was discussed in particular as it is on the southern entrance into Scone. In this regard it was considered that matters in relation to the signage and landscaping may be able to be further reviewed by the proponents

It was also noted that consideration should be given to any potential issues for salinity levels of the ground, if relevant.

The section 79c assessment will be provided to Councillors under separate cover including relevant conditions of consent for consideration together with the outcome of further discussions with the proponents, if known at the time.

Recommendation That subject to finalisation of the section 79c assessment and further discussion with the proponents in respect of signage and landscaping, that DA 152/09 be approved subject to appropriate conditions of consent, as determined under delegated authority. Moved: Cr Seccombe Seconded: Cr Carter Carried (Unanimous) Item 8.2 – DA 105/09 – Commercial Alterations & Additions – 32 Main Street Scone Note that Cr Johnsen declared an interest in item 8.2 and left the chambers during the discussion and took no part in the voting.

Issues

The above application was lodged by the Mayor, Cr M Johnsen The application has been assessed and determined under delegated authority The purpose of this item was to confirm the above matters and allow any discussion deemed

necessary in respect of the processing of the application and conditions of consent that were applied to the approval

On review of the above matters the D & E Committee members were satisfied with all aspects of the processing, assessment and determination.

It was confirmed that future applications for any commercial, industrial or significant residential development for Councillors and Senior Staff would be referred to Council for determination

An administrative principle is to be drafted to confirm procedures and circumstances for such applications.


Recommendation: That the processing, assessment and determination process for DA 105/09 – Commercial Alterations & Additions – 32 Main Street Scone be noted.

Moved: Cr Seccombe Seconded: Cr Carter Carried (Unanimous) Item 8.3 – Rural Wind Farm Inquiry – Submission Community Members present: Ms J Wheeler and Mr K Thompson Note: Cr Bates declared a non pecuniary, non significant interest in relation to Item 8.3 Issues

A draft document had been distributed to all Councillors prior to the meeting The Chair allowed the community members in attendance to provide their comments on

relevant issues to the inquiry Ms Wheeler provided an update on the proposed National Code for Wind Farms, expressed

an opinion in relation to a number of matters including; that the Inquiry provided an opportunity for all wind farm issues to be considered, questioned whether further approvals would be issued before the findings of the Inquiry are released, questioned the degree of certainty of modelling for noise and the adoption of minimum background levels, considered that adequate buffer distances were the best solution to mitigate a number of issued, questioned whether landowners adjoining wind farm properties should not receive some sort of compensation and whether the additional cost of ‘green power’ was beneficial to the local community.

Mr Thompson suggested that a human health study should be undertaken to establish existing health ‘standards’ and whether there is any impact as a result of the operation of wind farms on the same population surveyed. He also suggested that consideration should be given to products, such as cement, which can be produced using alternate and more environmentally sustainable methods, and suggested that there should be a CO2 balance

undertaken to determine the true benefits of the cost of constructing wind farms compared with their operational savings.

Cr Seccombe suggested that consideration should be given to the creation of renewable energy precincts rather than just wind precincts. She also suggested that Council should seek the services of an appropriate consultant who can provide advice for a development control plan for renewable energy, with the suggestion that funding for such services should be provided by the Department of Planning.

It was considered appropriate that the Department of Planning should be requested to provide a briefing to Council in respect of the proposed wind precincts.

Recommendation:

That 1 The draft submission to the Rural Wind Farm Inquiry be noted and that suggested

amendments be included where appropriate 2 Council request the Department of Planning to provide a briefing in respect of proposed

wind precincts and the implication of such precincts 3 Council seek the services of an appropriate consultant to provide advice in respect of

the preparation of a development control plan for renewable energy 4 Council seek funding from the Department of Planning for costs associated with

specialist advice for the preparation of a development control plan for renewable energy Moved: Cr Carter Seconded: Cr Seccombe Carried (Unanimous)

Meeting Closed: 12.05 pm Next meeting : 15 September 2009



C.8.12 TIDY TOWNS COMMITTEE Council: 24 August 2009

RECOMMENDATION: That Council note the minutes of the Tidy Towns Committee. BACKGROUND: A meeting of the Tidy Towns Committee was held on 28 July 2009. Minutes of the meeting are included as Attachment 1. ISSUES: As outlined in the minutes. SUSTAINABILITY: Not applicable. OPTIONS: FINANCIAL CONSIDERATIONS: Nil RESOLVED that Council note the minutes of the Tidy Towns Committee.



Minutes for the meeting of the TIDY TOWNS COMMITTEE held at 4.15pm on Tuesday 28 July 2009 at the Upper Hunter Shire Council Chambers, Main Street, Scone

and tele conferencing in Merriwa and Murrurundi.

11.0 PRESENT: Cr Lee Watts (Chairperson), Cr Pam Seccombe, Mrs Diana Daniels, Mrs Jan Sumner,

12.0 IN ATTENDANCE: Mrs Robyn Orman, Mrs Donna Rea, Mrs Kate Sommerlad, 13.0 APOLOGIES: Mr PJ Tickle, Mr Paul Smith and Mr Jeff Bush,. Mrs Heather Ranclaud,

Mr Ben O’Regan, Mr John Scriven, and Mrs Heather Watson. 14.0 ABSENT:

15.0 DECLARATION OF INTEREST: Nil 16.0 MINUTES OF THE PREVIOUS MEETING:

MOTION: that the minutes of the meeting held on 19 May 2009, be adopted as a true and accurate record.

Moved: Cr Pam Seccombe Seconded: Mrs Donna Rea CARRIED

17.0 BUSINESS ARISING:

7.1 Feedback from Working Parties

Murrurundi: The Committee has had stickers designed and printed by Country Mile Signs in an effort to reduce litter from cigarette butts. Aberdeen: Tree Planting activities are planned for National Tree Day 31 July 2009. Cr Watts advised that an application for outdoor exercise equipment has been made for Aberdeen. Merriwa: Preparations for Tidy Towns Visit and National Tree Day. Scone: Preparation for Tidy Towns.

7.2 Tidy Towns Sustainable Communities

At the previous meeting, nominations were discussed for entry to the Tidy Towns Sustainable Communities Awards. Submissions were completed and forwarded to Keep Australia Beautiful for:

Murrurundi:

Overall,

DECC Wildliffe Corridors and Habitat Conservation, Pages River Restoration-Turning the Pages,

Bush Spirit Award, Murrurundi Pioneer Cottage,

Cultural Heritage, Restoration of Murrurundi Railway Station to Develop a Creative Space,

Schools Environment Award, Murrurundi Public School - ‘Engaging our students in their Environment’


Aberdeen:

Overall,

Cultural Heritage, Heritage Walk - Aberdeen

Schools Environment Award, St Joseph’s High School – Solar Power Project

Bush Spirit, Aberdeen Highland Games

Merriwa:

Schools Environment Award, St Joseph’s Stewards of Creation

Bush Spirit, Merriwa Agricultural Society – 100th Anniversary Celebrations

Scone:

Packaging Stewardship Forum - Scone Scout Group Litter Reduction,

DECC Wildliffe Corridors and Habitat Conservation, Scone Landcare Conservation Projects

Grundfos Water Conservation, Effluent Reuse – Scone Park Sports Complex

Bush Spirit Award, Young Endeavour Youth Scheme

Schools Environment Award, Scone Public School – Environmental program

Noted; it is expected that assessments will occur during the week commencing 17 August 2009. It would be helpful if Committee members can meet with the assessor.

7.3 World Environment Day – 5 June 2009

Murrurundi Public School held an event at the school on Friday 5 June.

The Murrurundi Landcare Tidy Towns Committee issued certificates to local businesses and householders who demonstrated efforts to improve the appearance of buildings and surrounds. A screen saver was installed about climate change and energy use.

7.4 Champions of the Catchment Awards

Noted, On 31 May at the Hunter Region Landcare Forum, the Turning the Pages event won a Champions of the Catchment Award. State Awards will be announced at the NSW Landcare Forum 9-11 September at Port Macquarie.


8.1 Indian Mynas

Concerns have been raised about the increasing numbers of these invasive exotic birds which out compete local species for nesting sites. Information has been provided by Catherine Watt from the Scone office of DECC. The Scone Landcare Group has commenced a program of trapping these feral birds.

Noted; the Committee would like to discuss the opportunities further with Scone Landcare.

8.2 Tidy Towns Visits

Noted, Murrurundi members requested some additional touches to the town, weeding, street sweeping and mowing prior to the assessment visits.

8.3 Aberdeen Tree Planting

Noted, the Tidy Towns Group in Aberdeen requested that Council makes a community comment about the benefits of the tree planting program and that the work is carried out in consultation with Council.


8.4 Turning the Pages

Noted, the Turning the Pages group will be celebrating River Day in November 2009 by undertaking a “Painting the Pages” activity. Artist will be asked to paint the Pages River on a canvas supplied to them for exhibition.

9.0 NEXT MEETING:

The next meeting will be held 22 September 2009 at 4.00pm in the Upper Hunter Shire Council Chambers, Main Street, Scone. Video conferencing will be available from Merriwa and Murrurundi.

There being no further business, the Chairperson is expected to close the meeting at 4.45pm.



C.8.13 COMMUNITY SERVICES COMMITTEE Council: 24 August 2009

RECOMMENDATION: That Council note the minutes of the Community Services Committee meeting. BACKGROUND: A meeting of the Upper Hunter Shire Community Services Committee was held on 11 August 2009. The minutes of the meeting are included as Attachment 1. ISSUES: As outlined in the notes. SUSTAINABILITY: Not applicable. OPTIONS: To adopt the recommendations or not. FINANCIAL CONSIDERATIONS: Nil RESOLVED that Council note the minutes of the Community Services Committee meeting.

Moved: Cr L Watts Seconded: Cr L Driscoll CARRIED


Minutes of the meeting of the COMMUNITY SERVICES COMMITTEE held at 6.30pm on Tuesday 11 August 2009 at the Upper Hunter Shire Council Chambers, Main Street, Scone

and via video-conference from Merriwa and Murrurundi.

19.0 PRESENT: Cr Lee Watts (chairperson), Mr John Driscoll, Cr Lorna Driscoll, Mrs Marie Laurie, Ms Judi Scotts, Ms Judith Simos, Mrs Fiona Tickle, Mrs Enid Holt, Mr Rodney Swansborough, Rev Mandy Wheatley, Mrs Helen Whale (via video conferencing)

20.0 IN ATTENDANCE: Mrs Donna Rea, Mrs Kate Sommerlad, Mrs Heather Ranclaud 21.0 TECHNICAL ISSUES: Members and public participants introduced themselves and their

location, this allowed a check to see if, video conferencing equipment is working correctly in all venues, all members and public participants can hear and see one another. During the meeting, each speaker lists their name and location prior to addressing their

point, participants acknowledge they are able to hear during the meeting

by a nod of head during/after a point has been made, and voting on issues would be easier through a show of hands.

* Technical Issues were of a concern throughout the meeting with hearing a difficulty for each site. A number of reconnections were made.

22.0 APOLOGIES: Mrs Phoebe Begg, Mr Peter Carlin, Ms Caitlin David, Mr John Musumeci, Mrs Maria Musumeci, Inspector Brian Tracey,

23.0 ABSENT: Mr Stephen Watson,

24.0 DECLARATION OF INTEREST: Nil 25.0 MINUTES OF THE PREVIOUS MEETING:

MOTION: that the minutes of the meeting held on 9 June 2009, and notes from the meeting held 14 June 2009 be adopted as a true and accurate record.

Moved: Mrs Marie Laurie Seconded: Mr John Driscoll CARRIED 26.0 BUSINESS ARISING:

8.1 Ageing Strategy and Housing Strategy At the July meeting members were asked to review outcomes of consultation and provide feedback on issues and priorities to Community Services staff by 28 July 2009. Noted; some comments were provided – draft reports were circulated to members. Due to the difficulty in hearing, members were asked to provide any further feedback to Donna, Heather or Kate prior to weeking ending 21 August 2009.

8.2 Cultural Plan

At the July meeting a questionnaire was distributed to members to assist with initial planning of this process. Noted, results will be emailed to members for discussion at the next meeting.

8.3 Disability Action Plan

Noted, the Disability Action Plan was distributed for member’s information at the July meeting. Those members who did not receive a copy can collect this at the August meeting.

8.4 Libraries

Noted, Council will be submitting a funding application for the relocation of the Scone Library into the Council administration office after it has become vacant.


8.5 Community Halls and Facilities Noted, upgrade of Murrurundi RSL Hall kitchen will be completed with two weeks. Opening of the kitchen took place on Friday 7 August in conjunction with Local Government Week. Inspection of the new playground facilities in the adjacent park also took place with a group of community members and staff and students from Murrurundi Public School. Works to the Cassilis Community Centre Amenities Block will be occurring during September 2009.


9.1 Strategy

Noted, no discussion was held regarding strategies this month whilst a review of the ageing and housing strategies. At the July meeting it was determined that the discussion of children’s services issues and strategies in the shire will be discussed at the September meeting.

9.2 Local Government Week

Noted, Local Government Week events have been held across the Upper Hunter Shire. 9.3 Exhibition – “Painting the Pages”

Noted, an exhibition will be held at Haydon Hall, displaying the work of 25 local artists to celebrate River Day in 2009. The group is also developing a bridge to bridge River Walk.

9.4 Tidy Towns Noted, Tidy Towns assessments will be held throughout the shire in the week commencing 17 August 2009.

9.5 Relay for Life – Merriwa Noted, Relay for Life will be held in Merriwa …. Kate encouraged a team from the Community services Committee to be involved.

9.6 Merriwa Show Noted, the 101st Merriwa Show will be held on 18 & 19 September 2009.

10.0 NEXT MEETING:

The next meeting is to be held on Tuesday 8 September 2009 commencing at 6.30pm. Children’s services issues and strategies in the shire will be discussed. Due to the technical difficulties the meeting will be held at the Scone Office

11.0 CLOSE: There being no further business, the Chairperson is closed the meeting at 7.30pm.


DEVELOPMENT Section: DEVELOPMENT

D.8.1 REPRIORITISATION OF UPPER HUNTER SHIRE LEP Council: 24 August 2009

RECOMMENDATION: That

1. Council note the information. 2. The LEP Advisory Community Committee be advised of the decision.

BACKGROUND: Council has recently been requested to respond to the Department of Planning’s proposal to reprioritise the Standard Instrument LEP program. A survey was completed for the DoP requesting that the Upper Hunter Shire Council remain on the priority list. Recent advice from the DoP has advised that in fact the vast majority of Council’s requested that they be kept on a priority list. The DoP has advised however that resources must be focused on achieving gazettal of a number of selected LEP’s over the next two years. Notwithstanding the request from the Upper Hunter Shire Council, the new consolidated LEP has not been accepted as a priority. While this is considered to be a disappointing decision, it does not mean that work cannot continue on the preparation of the necessary documentation. Financial and advisory support for the preparation of new LEP’s will continue. The DoP has provided a question and answer sheet, a copy of which is attached to this report for information. ISSUES:

Preparation of the new LEP for the Upper Hunter Shire Council area can continue however support for the process may be less from the DoP due to the prioritisation process.

Should it be deemed necessary to undertake spot rezonings, these will follow the new “gateway” procedures established by the DoP which requires early review of any such proposals by a LEP review panel.

SUSTAINABILITY: Not applicable OPTIONS: To note the information provided. FINANCIAL CONSIDERATIONS: Nil. RESOLVED that: 1. Council note the information. 2. The LEP Advisory Community Committee be advised of the decision.

Moved: Cr E Cottle Seconded: Cr D Peebles CARRIED


GENERAL ADMINISTRATION Section: GENERAL ADMINISTRATION REP 283/09

G.8.1 PRESENTATION TO COUNCIL: TURNING THE PAGES STAGE 2 Council: 24 August 2009 RECOMMENDATION: That Council welcome Mr Gary Leitch, Project Manager for Turning the Pages Stage 2, to make a presentation. BACKGROUND: The “Turning the Pages” project, to date, has been an outstanding success for Murrurundi and Upper Hunter Shire Council. The first stage of the project engaged the community, including five Upper Hunter schools, in a combined educational and creative arts program which resulted in a temporary installation known as the “River Quiver” The first stage of the Turning the Pages project won the 2008 NSW Local Government and Shires Association Cultural Award for Programs Projects and Partnerships. In addition the project was a winner of the “Champions of the Catchment” awarded by the Hunter Central Rivers CMA and Hunter Region Landcare Network in the Education category in 2009 and will progress to the NSW Landcare Awards later in 2009. ISSUES: Council is supportive of the next stage of the project. SUSTAINABILITY: Not applicable. OPTIONS: Nil. FINANCIAL CONSIDERATIONS: Nil. Council welcomed Mr Gary Leitch, Project Manager for Turning the Pages Stage 2, to make a presentation.


Section: GENERAL ADMINISTRATION REP 288/09

G.8.2 SPONSORSHIP - MURRURUNDI BUSHMEN'S CARNIVAL

ASSOCIATION Council: 24 August 2009

RECOMMENDATION: That Council provide sponsorship of $200 to the Murrurundi Bushmen’s Carnival Association to assist with the running of their Rodeo and Campdraft and include allowance for future requests in the annual budget. BACKGROUND: In a letter dated 27 July 2009, the Murrurundi Bushmen’s Carnival Association requested sponsorship to assist with the running of their Rodeo and Campdraft being held over the long weekend in October 2009 (Attachment 1). Council provided sponsorship of $200 in 2008. ISSUES: In accordance with the Local Government Act 1993 section 356:

(1) A council may, in accordance with a resolution of the council, contribute money or otherwise grant

financial assistance to persons for the purpose of exercising its functions. SUSTAINABILITY: Not applicable. OPTIONS: To adopt, reject or amend the recommendation. FINANCIAL CONSIDERATIONS: Funds to cover this donation are available in the 2009/10 budget. RESOLVED that Council provide sponsorship of $200 to the Murrurundi Bushmen’s Carnival Association to assist with the running of their Rodeo and Campdraft and include allowance for future requests in the annual budget.

Moved: Cr L Driscoll Seconded: Cr B Howey CARRIED


ATTACHMENT 1


Section: GENERAL ADMINSITRATION REP 289/09

G.8.3 SPONSORSHIP - SCONE & DISTRICT NETBALL ASSOCIATION Council: 24 August 2009

RECOMMENDATION: That Council provide sponsorship of $250 to the Scone & District Netball Association to assist with their costs to attend the World Masters Games. BACKGROUND: In a letter dated 27 July 2009, the Scone & District Netball Association has requested sponsorship from Council to assist with their costs to attend the World Masters Games this year. (refer attachment 1). The full sponsorship is not in accordance with Council’s Sponsorship policy as the team has not been selected at either state or national level (refer attachment 2). ISSUES: The event is scheduled for 10 to 18 October 2009. SUSTAINABILITY: Not applicable. OPTIONS: To adopt, reject or amend the recommendation. FINANCIAL CONSIDERATIONS: Fund are available in the 2009/10 budget. Declarations of Interest Cr Michael Johnsen declared an interest in this matter as a relative of the team seeking sponsorship. He vacated the Chamber and took no part in discussions or voting. Cr Lee Watts declared an interest in this matter as a relative of the team seeking sponsorship. She vacated the Chamber and took no part in discussions or voting. RESOLVED that Council provide sponsorship of $250 to the Scone & District Netball Association to assist with their costs to attend the World Masters Games.

Moved: Cr L Driscoll Seconded: Cr L Carter CARRIED


02.24.02 COMMUNITY RELATIONS – SPONSORSHIPS - Approval Basis Policy

Council may sponsor of the activities of an organisation or person that has similar functions to those of Council, as delineated in section 8 of the Local Government Act 1993. Sponsorship proposals may be considered for approval by Council:

as part of the adoption of the annual Management Plan; or, by submission of a business paper to Council.

Council will consider sponsorship proposals that have been reviewed by the General Manager, on an individual basis. Such sponsorship proposals may be in relation to:

(a) Scone Shire residents (individual and teams); and, (b) Events which promote the “Horse Capital of Australia” and/or Scone Shire.

Objective To determine a basis upon which sponsorship arrangements are fair and transparent.

Procedures/Practice Community Halls And Facilities Sponsorship to the value of the rates be made in accordance with the Local Government Act 1993 for the following facilities:-

a. Bunnan Public Hall b. Wingen School of Arts

Scone Shire Schools and TAFE Sponsorship to the value of $100 per primary, secondary and tertiary institution per annum, for educational purposes or prizes. Academic Awards One academic award for each of the three secondary schools in Scone Shire up to the value of $1000 per secondary school per annum. Events which Promote Scone Shire Sponsorship to the value of $100 per event per annum.


Resident Representation at Regional, State and National Events Sponsorship for Scone Shire residents who have been selected by a Regional (eg Hunter), State or National body to participate in a recognised sporting or cultural event, up to $2000 per annum. Applications for sponsorship must be on the prescribed form (refer Appendices 1 and 2). Individual Team or

Group Regional event (held within NSW) $100 $200 National event (held within Australia) $250 $500 International event (held within Australia or overseas) $500 $1000

Local Cultural Organisations An amount as determined from time to time by the Council (on the recommendation of the Finance Committee) be provided in the annual budget for the support of cultural activities within the Shire ($2000 to the Upper Hunter Regional Arts Project in 2001/2). Scone Horse Festival Committee An amount as determined from time to time by the Council (on the recommendation of the Finance Committee) be provided in the annual budget ($3000 in 2001/2). Scone Chamber of Commerce and Industry Inc An amount as determined from time to time by the Council (on the recommendation of the Finance Committee) be provided in the annual budget ($1000 in 2001/2). Australia Day An amount as determined from time to time by the Council (on the recommendation of the Finance Committee) be provided in the annual budget ($800 in 2001/2).

Scone and Upper Hunter Historical Society

The Historical Society provides the venue for Council to hold its Australia Day function together with the combined Hunter McLoughlin Citizenship Award and Naturalization Ceremonies. In 2001/2, this event included presentation of Scone Shire Academic Awards. Members of the Society provide morning tea, seating and shade for all guests. ($350 in 2001/2)

Scone Girl Guides Scone First Scout Group Aberdeen Scouts The Scone and Aberdeen Scouts and Guides provide a ‘guard of honour’ for the Australia Day Ambassador, Mayor and dignitaries at the commencement of the Australia Day function. They also raise the Australian flag, help with the setting up and removal of chairs, shade etc. ($50 each in 2001/2)

State Emergency Services ($150 in 2001/2) RSL Pipes & Drums

The Pipes and Drums entertain guests prior to the arrival of dignitaries, play or pipe national anthem and provide music at the conclusion of the ceremony. ($150 in 2001/2)


Charitable Organisations No sponsorship be provided as Council feels it is the individual choice of the ratepayers to make donations and Council is of the opinion it should not contribute. Non-Rateable Properties No sponsorship be provided

References This policy replaces the policy entitled “Council, Administration, Donations By Council” Policy adopted by Council at its meeting on 21 January 2002. Procedure/practice represents the General Manager’s administrative guidelines re:

Resident Representation at Regional, State and National Events; and, Events which Promote Scone Shire,

as well as practices in the past.

Review Date August 2003

Authorised by:………………………………………………… ……………………………..

D N Dutton, General Manager Date


Section: GENERAL ADMINISTRATION REP-290/09

G.8.4 REQUEST FOR FINANCIAL ASSISTANCE - BERRIGAN SHIRE

COUNCIL Council: 24 August 2009

RECOMMENDATION: That Council provide support to the value of $362.64 as per the Local Government Shires Association formula. BACKGROUND: A request has been received from the Local Government Shires Association for assistance with legal costs for Berrigan Shire Council. Berrigan Shire Council had refused a Development Application by Iramoo Flyer Pty Ltd that sought to subdivide two existing rural lots to create two alternative lots. The subdivision would have resulted in two individual lots separated by approximately 8.5 kilometres. A Class 1 application was filed in the Land and Environment Court by the owner of the property, Iramoo Flyer Pty Limited, seeking to review the merits of Council’s refusal of the development application and Council elected to defend the appeal. Berrigan Shire Council has consistently maintained that defending this application was paramount to ensuring the avoidance of the land owners along the Murray River seeking to consolidate smaller parcels of the land adjacent to the river with non contiguous allotments for the purpose of creating dwelling entitlements. Although Berrigan Shire Council was successful in the matter, the Court ordered that each party pay their own costs. The Joint Committee of the Associations have considered that the significance of this decision and it was decided that it was sufficiently important to all councils to warrant the giving of support. Berrigan Shire Council incurred the sum of $66,848.62 in defending its position. Upper Hunter Shire Council’s proportion of this amount, calculated in accordance with the formula used to determine our Association fees, is $362.64. ISSUES: Decision has implications across entire State. SUSTAINABILITY: NA OPTIONS: To provide financial support or reject the request. FINANCIAL CONSIDERATIONS: Contribution of $362.64 RESOLVED that Council provide support to the value of $362.64 as per the Local Government Shires Association formula.



Section: GENERAL ADMINISTRATION

G.8.5 SPONSORSHIP - ST JOSEPH'S HIGH SCHOOL YEAR 9 OUTWARD

BOUND Council: 24 August 2009

RECOMMENDATION: That Council provide financial support of $200 to the St Joseph’s High School to assist their Year 9 class to attend Outward Bound in Term 3 this year. BACKGROUND: In a letter dated 1 July 2009, St Joseph’s High School has requested sponsorship to assist them to offer part or full scholarships to Year 9 students to attend Outward Bound in Term 3 this year. In 2008 Council provided $200 to St Joseph’s High School for Outward Bound. ISSUES: In accordance with the Local Government Act 1993 section 356:


financial assistance to persons for the purpose of exercising its functions. (2) A proposed recipient who acts for private gain is not ineligible to be granted financial assistance

but must not receive any benefit under this section until at least 28 days’ public notice of the council’s proposal to pass the necessary resolution has been given.

(3) However, public notice is not required if: (a) the financial assistance is part of a specific program, and (b) the program’s details have been included in the council’s draft management plan for the

year in which the financial assistance is proposed to be given, and (c) the program’s proposed budget for that year does not exceed 5 per cent of the council’s

proposed income from the ordinary rates levied for that year, and (d) the program applies uniformly to all persons within the council’s area or to a significant

group of persons within the area. SUSTAINABILITY: Not applicable. OPTIONS: To adopt, reject or amend the recommendation. FINANCIAL CONSIDERATIONS: Funds to cover this donation are available in the 2009/10 budget. RESOLVED that Council provide financial support of $200 to the St Joseph’s High School to assist their Year 9 class to attend Outward Bound in Term 3 this year.



Section: GENERAL ADMINISTRATION

G.8.6 SPONSORSHIP - SCONE ARTS & CRAFTS Council: 24August 2009

RECOMMENDATION: That Council provide sponsorship of $500 from its annual prizes budget, to the Scone Arts & Crafts to assist with the running of their Scone Art Prize 2009. BACKGROUND: In a letter dated 9 July 2009, the Scone Arts & Crafts have requested Council to be one of their major sponsors in their Scone Art Prize 2009 which is planned for September this year. In 2008, Council provided sponsorship of $500 to the Scone Arts & Crafts. ISSUES: In accordance with the Local Government Act 1993 section 356:


financial assistance to persons for the purpose of exercising its functions. SUSTAINABILITY: Not applicable. OPTIONS: To adopt, reject or amend the recommendation. FINANCIAL CONSIDERATIONS: Funds to cover this donation are available in the 2009/10 budget. RESOLVED that Council provide sponsorship of $500 from its annual prizes budget, to the Scone Arts & Crafts to assist with the running of their Scone Art Prize 2009.

Moved: Cr E Bates Seconded: Cr D Peebles CARRIED


Section: GENERAL ADMINISTRATION REP 308/09

G.8.7 HUNTER COUNCILS BOARD STRATEGIC ADVISORY GROUPS Council: 24 August 2009

RECOMMENDATION: That Council: 1. Receive and note the outcomes of the initial meetings of the Hunter Councils Board Strategic

Advisory Groups 2. Congratulate its representatives on the Strategic Advisory Groups for the quality and strategic

focus of each of their Group’s deliberations BACKGROUND: In March of this year the Board of the Hunter Region Organisation of Councils resolved to amend its constitution in order to facilitate a more powerful and proactive approach by the Board to issues of regional advocacy. The changes to the constitution included restricting membership of the Board to the Mayors of the member councils, increased meeting frequency and the introduction of strategic advisory groups to assist the Board in identifying and actioning responses to key issues affecting our region. The creation of the Advisory Groups was a particularly critical step in raising the profile and status of local government in the Hunter and in empowering the Hunter Councils Board in researching and in undertaking advocacy on critical aspects of regional development and community well-being. The areas of focus for the now instituted strategic advisory groups were derived from the Hunter Councils Constitution and comprise Economic Development and Infrastructure, Community and Cultural Development and the Environment. Their roles and responsibilities are as follows: 1.1 To have input to the development and implementation of strategic, regional positions that will

enhance (economic development and infrastructure / cultural and community development / the environment) within the Hunter Region

1.2 To identify areas of opportunity and priority in relation to (economic development and infrastructure / cultural and community development / the environment) and to recommend to the Board appropriate responses to those areas of opportunity and priority

1.3 To provide a forum for discussion of regionally significant (economic development and infrastructure / cultural and community development / environmental) issues

1.4 To receive input from outside agencies in relation to areas of the Advisory Group’s responsibility and to determine the potential for that input to inform wider Board deliberations on those matters.

As agreed the strategic advisory groups are not, in themselves, determinants of Board policy or position on a matter. They will, however, have a critical role in assisting the Board in its deliberations and in its wider development, review of and advocacy for adopted strategic priorities and goals for our Region. First meetings The first meetings of the Advisory Groups took place from 4 pm in the Meeting Room at Hunter Councils on the afternoons – respectively – of 22, 23 and 24 July. Following a formal welcome by the CEO Hunter Councils each meeting followed the same agenda of: 1. An overview of the role and functions of the Advisory Groups and their place in the wider

strategic decision making processes of the Hunter Councils Board 2. Election of Chair and Deputy Chair 3. Identification of future meeting schedules 4. A workshop – facilitated by the CEO – in relation to key, regionally significant focus

areas applying to the strategic areas of focus of each group. Each of the meetings was notable for the collegial approach of participants and the degree to which consensus was easily reached amongst groups of councillors from sometimes very different backgrounds, levels of experience and philosophical persuasion. What was also notable and very welcome was the degree to which participants understood and embraced both the exciting nature of their roles and the fact that, ultimately, decision making and accountability rests with the Board.


The attached notes represent the areas of focus identified by each of the groups. Given the short space of time available to each of the groups the quality of their insights and the range of ideas expressed in what was really a “first go” at a very new task is quite remarkable. The Hunter Councils Board has endorsed the first stage findings of the groups and has welcomed the quality and breadth of their deliberations. Chair and Deputy Chair Positions A high level of interest was demonstrated by members of the Economic Development and Infrastructure and Environment Advisory Groups in the Chair and Deputy Chair positions. As a result those groups agreed to delay selection of those positions until their second meeting. At those second meetings interested members will deliver a short presentation outlining the qualities and experience they would bring to the roles. The Community and Cultural Development Group unanimously elected Clr Leigh Vaughan, Great Lakes Council, as Chair and Clr Katheryn Smith, Gloucester Shire Council, as Deputy. ISSUES: The Board’s Advisory Groups are an important component of the strategic repositioning and enhanced advocacy capacity of local government in the Hunter. A next step for the Groups will be consideration of a report on linkages between their findings thus far and the content of the Consultation Draft of the new State Plan that was recently released for comment. SUSTAINABILITY: Not applicable OPTIONS: Nil FINANCIAL CONSIDERATIONS: Costs apart from travel associated with the Advisory Group Meetings were met by Hunter Councils. RESOLVED that Council: 1. Receive and note the outcomes of the initial meetings of the Hunter Councils Board

Strategic Advisory Groups 2. Congratulate its representatives on the Strategic Advisory Groups for the quality and

strategic focus of each of their Group’s deliberations



KEY ISSUES NOTES FROM THE BOARD STRATEGIC ADVISORY GROUP MEETINGS OF 22, 23 AND 24 JULY 2009 Economic Development and Infrastructure Building a diverse and resilient regional economy

Developing a cohesive, informed, integrated and viable regional plan to position and promote the Hunter as a smart, sustainable and proactive place to do business

Acknowledging the importance of mining to our region and exploring all opportunities to maximise its contribution to economic development and life opportunities

Acknowledging, at the same time, the implications and consequences of mining on communities, infrastructure and the business environment and proactively working with the mining industry, communities and other levels of government in managing those impacts at a local and regional level

Positioning the Hunter to remain and grow as a business and employment hub in a life “after coal”

Ensuring, as an aspect of the above, that access is retained and enhanced to productive agricultural land and that remediated lands become productive lands

Working, as a further aspect of the above, between councils and with other levels of government and business in managing competitive demands for land and in matching population growth with employment growth

Addressing the cost of doing business in the Hunter

Promoting past success and seeking repetition of the decentralisation of government services to the region

Understanding social and cultural influences on business investment decision making processes and marketing aspects such as lifestyle, skilled staff and housing affordability

Building the profile and variety of the Hunter as a centre of educational excellence and vocational learning

Working with government, business and other providers in maximising access to services such as medical services that impact on lifestyle and lifestyle attraction

Developing and driving at a local level coherent tourism strategies, including product development strategies, to build the strength of tourism as an employment generator

Identifying and addressing economic development constraints and opportunities associated with major infrastructure

Addressing the lack of detailed and costed infrastructure strategies to align with and enable planning strategies such as the Lower Hunter Regional Strategy

Raising awareness of the consequences of inadequate infrastructure availability, quality and competition for access (for example to freight rail) on regional economic growth and our potential to attract business investment

Maximising opportunities resulting from the Hunter Expressway through constant focus on and advocacy for:

o Timely and adequately managed and integrated construction rollout

o Assessment of and sourced funding for local road network enhancements to manage changed and potentially increased traffic flows


o Recognition of the positive and potentially negative consequences of the Expressway on Upper Hunter communities and community owned and managed infrastructure such as roads

Gaining State and Federal Government commitment to additional major infrastructure enablers such as the Glendale Interchange

Exploring opportunities to address deficiencies of passenger rail services within the region and between the region and Sydney including advocacy for a fast rail service to the metropolitan area

Raising awareness of the consequences of inadequate rail infrastructure and services on road network access and maintenance

Addressing the particular problems of water access and water cost on growth

Exploring all opportunities to have the inland rail corridor “top of mind” with the State and Federal Governments

Working with Newcastle Port in building access and capacity and in ensuring efficient and cost effective road and rail access to its facilities

Identifying issues such as cost and access in relation to energy supply

Acting proactively to explore and support alternative energy sources

Working with Newcastle Airport and regional airports to maximise their contribution to local economies and the regional economy and their roles as catalysts to tourism development and access

Assessing and responding proactively to the potential for the Tillegra Dam including the opportunity cost associated with its construction

Addressing problems associated with the funding of state and locally managed infrastructure and in maintaining local economies in times of change

Addressing the deterioration of our road networks and reductions in regional roads funding

Acknowledging the costs and timeframes of timber bridge replacement programs

Seeking expanded awareness of the particular issues of rural communities, most particularly communities experiencing population decline, in retaining services and local business, retail and other resources.

Community and Cultural Development Encouraging a sense of place, self worth and prosperity

Installing pride in where we live – acknowledging and building on a Sense of Place

Working with agencies and communities to identify, promote and enhance community liveability

Building creative communities and cultural linkages

Having an overall strategic approach at a regional as well as local level to community and cultural development

Developing cross council communication and resource sharing in relation to community and cultural development and a breaking down of silo / parochial barriers to cooperation

Developing cross council / regional approaches to settlement strategy and to how communities evolve and access services


Conducting workshops to identify cultural heritage within our communities

Developing awareness of the increasingly multicultural nature of the Hunter’s communities and developing linkages between cultural groups

Raising awareness of the need to resource and partner in the delivery cultural services

Developing viable, creative industries

Acknowledging the importance of creative activities in addressing the lives and life opportunities of groups at risk (youth, aged) and crime

Cohesive, Healthy and Informed Communities

Focusing on issues that impact on community safety and the perception of safety

Advocating for enhanced access to medical facilities and practitioners

Advocating for enhanced access to educational facilities and services

Lobbying for enhanced access to Police Services

Proactively responding to our aging communities

Engaging with groups of hidden disadvantage such as single parent families with young children

Expanding Life Opportunities

Acknowledging and working with other agencies to address social imbalance

Addressing the consequences of intergenerational unemployment

Assessing and addressing the impact of transient lifestyles / people commuting between local government areas for employment

Identifying opportunities to address skills loss / our aging workforce

Exploring all opportunities to secure viable, long term employment for the lesser skilled

Acknowledging and addressing the deficiencies of public transport and the affects of isolation

Lobbying for enhanced rail infrastructure as a means of supporting mobility, access to support services and employment

Identifying and addressing barriers to accessibility

Recognising the implications of new technology on access (both its benefits and its consequences in terms of required computer literacy, etc.)

Providing a leadership role for youth in identifying a direction for the future of our region and its communities / Engaging with youth and empowering them to adopt an active role

Tapping into hidden resources (for example the retired in our community) through initiatives such as mentoring

Engaging with the socially and economically disadvantaged in our community


The Environment Understanding and responding to Climate Change

Supporting the development of adaption and mitigation strategies

Proactively responding, for example through education campaigns, to rising Sea Levels, Beach Erosion

Accepting our accountability for our own Carbon Footprint

Exploring opportunities in areas that may be favoured by Climate Change projections (e.g. rural areas where more rainfall is predicted)

Considering the impacts of climate change across the region (both good and bad) and proactively identifying planning and land use consequences

Developing better integrated emergency responses to floods and fires events / Addressing more proactively at a regional level disaster management strategy

Strategically planning / anticipating at a regional level future events and their consequences

Having regard for Biological Diversity

Working to protect and enhance wildlife corridors

Protecting forest resources and having particular care for old growth areas

Having regard to the particular importance of wetlands and littoral rainforest

Protecting landscapes and landscape heritage

Focusing on Sustainability

Conducting community education programs on Sustainability

Working together to create and promote sustainable communities

Exploring and supporting alternative energies such as wind farms and greener industries

Identifying and promoting compatible and sustainable industries

Resourcing community education programs on domestic waste minimisation, power and water use

Exploring Regeneration / Remediation / and the use of bio solids

Ensuring sustainable Planning and Development

Ensuring that ecologically sustainable development / sustainable planning - carrying capacity, land use demands and cumulative impacts are key focus areas in future planning

Recognising the implications of population growth and the consequences of urban sprawl / Greenfield development

Cumulative impacts of development – being proactive rather than reactive; decision making that takes into account future consequences

Working together proactively to ensure a local voice in designated development assessment and mining approvals

Better Water Management

Focusing on water cycle management , water quality and the impacts of water mining and harvesting

Promoting water use best practices in, for example, the vineyards


Refocusing attention on Catchment management

Promoting good agricultural lands and practices

Preserving access to agricultural lands (Mining, residential)

Ensuring the remediation of agricultural land and addressing the degradation of such land

Recognising and responding to impacts of the food chain such as the cumulative impacts of agricultural chemical use

Waste

Ensuring regional responses to Waste Management

Ensuring regional responses to outside factors impacting on the efficiency, effectiveness and cost of waste management (e.g. DECC Waste Levy)

Being aware of the cost of waste management and disposal to the community and the associated rise in illegal dumping

Exploring inequity of waste charges and how it might be addressed (e.g. by the weighing of bins)

Regional Approaches to Best Practice

Promoting decision making based on best information

Ensuring Council leadership in environmental best practice

Ensuring that Councils take a leading role in regards to what they do themselves. (e.g. consistency in policies and best practice across councils)

Key Regional Impact Assessment Issues

Ensuring a local and regional response to Air Quality

Coming to terms with the impacts of Gas Exploration activities and extractive activities such as quarrying

Determining and acting upon a regional attitude to the Tillegra Dam proposal

Assessing the impact of legislation (e.g. what it allows such as mining exploration licences)

Being aware of and addressing the impact of rising salinity

Being aware of the implications of retrospective legislation (e.g. on Mining exploration licences)


Section: GENERAL ADMINISTRATION REP185/09

G.8.8 SALE OF LAND FOR UNPAID RATES Council: 29 June 2009

RECOMMENDATION: That Council

1. Delegate to the General Manager authority to fix “reserve prices” for each lot in conjunction with the real estate agent.

2. Affix the seal to any necessary sale documents for properties sold for unpaid rates.

BACKGROUND: Council will hold a sale of land for unpaid rates on 26 September 2009. As per section 713 (2) of the Local Government Act 1993 Council may sell any land (including vacant land) on which any rate has remained unpaid for more than five years from the date on which it became payable. Council adopted a list of properties for sale by Council for overdue rates at its 23 March 2009 meeting. Since that time the overdue rates on one property has been paid and the property withdrawn from the sale. This leaves a balance of five properties that will be sold. ISSUES: Council only sells property for unpaid rates as a last resort. Wherever possible, Council makes arrangements with owners to progressively pay off outstanding balances. Even where properties are listed for sale of land, arrangements can be accepted where the owner has made a significant attempt to reduce the outstanding balance through a lump sum payment, by periodic payment or a combination thereof. SUSTAINABILITY: Council formulates its budget on receiving the full balance of the rates levied. Although Council holds significant working funds, large amounts of outstanding rates can have a negative affect on Council’s cash position each year. A major performance indicator of the Department of Local Government is the percentage of outstanding rates at the end of each year compared to what was levied. OPTIONS: Council adopted the list of properties for sale by Council for overdue rates at its 23 March 2009 meeting. FINANCIAL CONSIDERATIONS: All costs associated with the sale of land for overdue rates are able to be passed onto the individual properties and accordingly Council’s costs are recovered where the proceeds are greater than the outstanding rates and costs. Any balance of proceeds above this are held in Council’s Trust Account for allocation to the owner(s) or if now known, held for eventual payment for unclaimed monies. RESOLVED that Council 1. Delegate to the General Manager authority to fix “reserve prices” for each lot in

conjunction with the real estate agent. 2. Affix the seal to any necessary sale documents for properties sold for unpaid rates.

Moved: Cr E Bates Seconded: Cr L Watts CARRIED


POLICY MATTERS Section: POLICY MATTERS REP/09

H.8.1 COUNCIL POLICIES Council: 24 August 2009

RECOMMENDATION: That Council:- 1. Adopt the following policies

a. LAWS & ENFORCEMENT – POLICY – LICENSING – Night Time Open Air Entertainment BACKGROUND: Council officers undertake ongoing review of Council’s policies. Some policies need amendment to reflect current circumstances/practices and others can be rescinded. ISSUES: Policies provide guidance to the Council and its officers. SUSTAINABILITY: Not applicable. OPTIONS: Council may:- adopt the draft policies with or without amendment; rescind previous policies which will be redrafted as Administrative Principles; seek additional information prior to adopting a draft policy. FINANCIAL CONSIDERATIONS: Nil RESOLVED that Council adopt the following policy:

LAWS & ENFORCEMENT – POLICY – LICENSING – Night Time Open Air Entertainment

Moved: Cr D Peebles Seconded: Cr L Carter CARRIED


ATTACHMENT 1

Policies to be Adopted

BACKGROUND: These policies are similar to previous policies with the layout being changed to bring a consistent approach to Council’s policies. The following specific comments relate:-

a. LAWS & ENFORCEMENT – POLICY – LICENSING - Night Time Open Air Entertainment This Policy replaces the policy of the same title dated 27 March 2006 which is due for periodical review and provides an update to condition 1.


ATTACHMENT 2 UPPER HUNTER SHIRE COUNCIL LAWS AND ENFORCEMENT – LICENSING – Night Time Open Air Entertainment Policy

Council may licence night time open air entertainment, subject to the prescribed conditions herein.

Objective

To ensure that night time open air entertainment is adequately managed with minimal complaints from residents.

Procedures

Definitions: Night Time: After 8.00pm Entertainment: Show, performance, festival, dance, sporting or animal event,

discotheque, concert, any activity where music is performed or played and the like.

Conditions: 1. Open air night time entertainment shall not be carried out between the hours of 10.00pm to

8.00am Sunday to Thursday and 12 Midnight to 8.00am Friday Saturday and any other night followed by a public holiday unless otherwise specifically approved by Council prior to the event. Protection of the Environment Operations (Noise Control) Regulation 2008.

2. Offensive noise shall not emanate from any area where open air night time entertainment is

carried out.

3. Ensure that the LAmax noise level from the open air entertainment activities must not exceed 75dB(A) at the nearest residential boundary.

4. Where open air night time entertainment is carried out the person/s or body responsible for

carrying out of the entertainment shall:

Engage licensed, uniformed security personnel for removal of those patrons remaining on the premises

Ensure all amplification, public address or any other sound systems used shall be located at the most strategic locations to prevent the occurrence of any noise nuisance and in this regard such systems shall have speakers turned inwards towards the place of entertainment and be located as far as possible away from residential development.

Provide suitable noise barriers to retain as much as possible noise caused by the entertainment within the area of entertainment.

Ensure the provision of adequate male and female toilet facilities and where such facilities are not provided within or directly adjacent to the place of entertainment that satisfactory artificial lighting is provided for form a clearly visible path of travel leading to and from the toilet facilities. Any toilets and lighting provided for the function to be removed within twenty four (24) hours.

Where the entry/exit opening for the place of entertainment does not directly lead onto the place of entertainment satisfactory lighting is provided to form a clearly visible path of travel leading to and from the entry/exit opening.

Within twenty four (24) hours carry out collection and disposal of all garbage, rubbish, refuse, temporary toilets and the like from the place of entertainment and surrounding areas, where applicable, accumulated during the night time entertainment.

Notify Police of the event (1 month in advance).


Advertise the proposed event to the community and provide contact details for the event manager.

References:

Protection of the Environment Operations (Noise Control) Regulation 2008 “Protection of the Environment Operations (Noise Control) Regulation 2000”.

This policy is to be considered by Council at its meeting on 24 August 2009. It replaces the policy of the same title dated 27 March 2006.

Review Date August 2012 by the Compliance Officer Authorised by: ………………………………………………… ……………………………..

Daryl Dutton, General Manager Date


WORKS/TECHNICAL Section: WORKS/TECHNICAL

J.8.1 SCONE/ABERDEEN WATER AUGMENTATION. Council: 24 August 2009

RECOMMENDATION: That Council continue to pursue funding for the Scone/Aberdeen water augmentation under the CTWS&S program. BACKGROUND: On the 5th October 2007, the Hon. Nathan Rees MP advised that the Scone-Aberdeen Water Supply Upgrade was included in a $160m boost in funding to the CTWS&S program. Council was advised that permission to call tenders for the water augmentation works would be granted when the required due diligence activities were concluded. These due diligence activities were concluded and submitted to the Department of Water and Energy (DWE) on the 27th June 2008. Since then, Council’s request for permission to call tenders for this work has bounced between the DWE and the minister’s office. Council officers have continuously contacted both the Department and the Minister’s office without result, however there has been an indication that the project may be funded in 2012. ISSUES: The water augmentation comprises a pump station, pipeline from Glenbawn Dam to Scone, a water treatment plant and a backfeed pipeline to Aberdeen. Costings have been prepared to evaluate the utilisation of the NSW Local Infrastructure Fund for the Water augmentation. This would allow an immediate start on the project but with a loss of the subsidy. The current budget for the Scone/Aberdeen water supply is; Total income = $2,700,000 Expenditure Operations = $1,500,000 Current capital = $ 500,000 Future capital = $ 700,000 (available for loan repayment) $2,700,000 The future capital funds held by Council total $6,000,000 The water augmentation budget (with subsidy) is; Total cost = $27,000,000 comprising CTWS&S subsidy of $12,500,000 and Council’s contribution of $14,500,000. Council’s contribution comprises the existing funds held by Council ($6,000,000) and borrowings ($8,500,000) A loan of $8,500,000 at 7% over 25 years equates to annual repayments of $721,000 and a total cost of $18,000,000 To utilise the NSW Local Infrastructure Fund, Council would require a no interest loan of $21,000,000. This is to be repaid over 10 years with an annual repayment of $2,100,000. Therefore an additional $1,400,000 over what is now available for loan repayments will need to be raised each year, requiring a rate increase of $450 per assessment for Scone and Aberdeen to meet the loan repayments. While this would allow an immediate start on the water augmentation, the additional overall cost is $3,000,000 coupled with a large increase in rates.


SUSTAINABILITY: The design life of the pipeline is 75 years while the design life of all other components is at least 30 years. Council also has a 75 year agreement with State Water to draw water from Glenbawn Dam. OPTIONS: To continue to wait for a reply from the Minister or to go it alone utilising the NSW Local Infrastructure Fund. FINANCIAL CONSIDERATIONS: To go it alone (using a no interest loan from the NSW Local Infrastructure Fund) will cost an additional $3,000,000 and require a rate increase of $450 per assessment for Scone and Aberdeen for 10 years. RESOLVED that Council continue to pursue funding for the Scone/Aberdeen water augmentation under the Country Towns Water Supply & Sewerage Program.



Section: WORKS/TECHNICAL REP-306 /09

J.8.2 TENDERS FOR LEASE OF MURRURUNDI WAR MEMORIAL POOL Council: 24 August 2009

RECOMMENDATION: That Council move to Closed Council with the press and public excluded pursuant to section 10A(2)(d)(i) of the Local Government Act 1993, as this item contains commercial information that would, if disclosed, prejudice the commercial position of the person who supplied it. BACKGROUND: As noted in the confidential report. ISSUES: As noted in the confidential report. SUSTAINABILITY: As noted in the confidential report. OPTIONS: As noted in the confidential report. FINANCIAL CONSIDERATIONS: As noted in the confidential report. RESOLVED that Council move to Closed Council with the press and public excluded pursuant to section 10A(2)(d)(i) of the Local Government Act 1993, as this item contains commercial information that would, if disclosed, prejudice the commercial position of the person who supplied it.

Moved: Cr E Cottle Seconded: Cr E Bates CARRIED RESOLVED that Council accept the alternative tender from Jenkinson Aquatics Pty Ltd with Council to cover all electricity costs associated with the facility.

Moved: Cr E Bates Seconded: Cr E Cottle CARRIED

RESOLVED that Council move back into Open Council. Moved: Cr E Bates Seconded: Cr L Watts CARRIED

Upon resuming Open Council the following recommendation was adopted: RESOLVED that Council accept the alternative tender from Jenkinson Aquatics Pty Ltd with Council to cover all electricity costs associated with the facility.

Moved: Cr E Bates Seconded: Cr L Watts CARRIED


Section: TECHNICAL/WORKS

J.8.3 EASEMENT ABERDEEN – ENERGY AUSTRALIA Council: 24 August 2009

RECOMMENDATION: That Council: Note the proposed route of the upgraded 33kva transmission line, to 66kva, through Council

controlled lands Grant an easement for electricity supply thought Lot 1 DP 1055261 Delegate authority to the General Manager and Mayor to complete the agreement under the

Common Seal of Council Advise the applicant of the requirement to meet all costs associated with the application, survey

and legal dealing. BACKGROUND: Energy Australia is currently finalising plans for the construction of a new 66kV transmission line in Aberdeen which includes the upgrade of existing 33kva transmission line. Attachment 1 ISSUES: The works will involve removing existing transmission line, replacing with a 66kV transmission line on concrete poles and acquiring an easement on the property. SUSTAINABILITY: The electricity upgrade is necessary to provide energy to Aberdeen and Scone in the future. OPTIONS: To adopt, amend or reject the recommendation FINANCIAL CONSIDERATIONS: All costs to be borne by Energy Australia RESOLVED that Council: Note the proposed route of the upgraded 33kva transmission line, to 66kva, through

Council controlled lands Grant an easement for electricity supply thought Lot 1 DP 1055261 Delegate authority to the General Manager and Mayor to complete the agreement under the

Common Seal of Council Advise the applicant of the requirement to meet all costs associated with the application,

survey and legal dealing.

Moved: Cr E Bates Seconded: Cr B Howey CARRIED

THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 6.30PM.

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