present: apologies: disclosure of interests ......before adopting a new code of meeting practice,...

Balranald Shire Council

Agenda – Ordinary Meeting – Thursday 21st February 2019 ……………………………………………………………………………………………………………

This is of the Business Paper of the Ordinary Monthly Meeting of Balranald Shire Council held in the Council Chambers, Market Street, Balranald on Thursday 21st February 2019.

PRESENT: APOLOGIES: DISCLOSURE OF INTERESTS

CALENDAR OF EVENTS

Calendar of Events

February - March

February

19 Seniors Luncheon @ 12noon

21 Council Meeting @ 5pm

22 Connecting Catchments & Communities Workshop in Renmark

24-26 Western Division Conference in Bourke

Council Meeting @ 5pm

March

5 Euston Beautification @ 9am

5 Tourism Committee Meeting @ 5pm

6 Balranald Beautification Committee @ 7pm

8 Community Safety Precinct @ Euston Club 2pm

19 Council Meeting @ 5pm




CONFIRMATION OF MINUTES Recommendation: That: “The minutes of the Ordinary Meeting of Council held on Tuesday 18th December 2018 copies having previously been circulated to each Councillor be taken as read and confirmed.” “The minutes of the Special Meeting of Council held on Tuesday 8th January 20919 copies having previously been circulated to each Councillor be taken as read and confirmed.”

PRESENTATION/DELEGATIONS

MAYORAL MINUTE/REPORT COMMITTEE REPORTS FOR ADOPTION DELEGATES REPORTS NOTICES OF MOTION/RESCISSION Nil




GENERAL MANAGER’S REPORTS (Incorporating all Staff Reports)

PART A - ITEMS REQUIRING DECISION




General Manager’s Reports Item G - 1 OLG NEW MODEL CODE OF CONDUCT FOR LOCAL

COUNCLS OF NSW File Number: D19.13459 Reporting Officer: General Manager – Michael Kitzelmann

Operational Plan Objective: Pillar One – Our People Officer Recommendation: That Council formally adopt the OLG new 2018 Model Code of Conduct for Local Councils and Councils Code of Conduct Policy.

Purpose of Report To present to Council the draft New 2018 Model Code of Conduct for Local Councils in NSW presented by Office of Local Government. Report Minister for Local Government has released the new Model Code of Conduct for Local Councils; Joint Organizations and Code of Conduct practitioners. Councils and joint organizations cannot adopt the new Model Code and Procedures until they are prescribed as the legislative framework needs to be in place to support their adoption. After the new Model Code and Procedures are prescribed, Councils and Joint Organisations will have six months to adopt the new code of conduct and associated procedures that meet the new requirements. Councils code of conduct policy refers to Office Local Government NSW Model Code of Conduct.

Financial Implication

Nil.

Legislative Implication

Compliance with LG Act

Policy Implication Nil.

Attachments * Councils Code of Conduct Policy *Circular to Councils issued by Office Local Government * Councils Code of Conduct Policy Draft OLG Model Code of Conduct as a separate attachment




.

CODE OF CONDUCT

Doc No.

Version

Date

1 February

Controller

Approved by: Review Date

Council February 2019 General Manager Minute Number

02.17.3924

OBJECTIVES To define in accordance with the Local Government Act 1993, a code of conduct to be observed by Councillors, members of staff and delegates of the Council. POLICY STATEMENT To assist Councillors, members of staff and delegates:

To fulfil their statutory duty to act honestly and exercise a reasonable degree of care and diligence;

To provide a practical means of identifying and resolving situations which involve conflict on improper use of their positions; and

To act in a way which enhances public confidence in the system of Local Government. The Council formally adopts the Office of Local Government for Local Council in NSW –Model Code of Conduct.

Adopted by Council Refer Minute No. 05.05.800 Adopted by Council Refer Minute No 07.08.1692 Adopted by Council Refer Minute No 10.16.3857 Adopted by Council Refer Minute No. 02.17.3924




Item G – 2 OLG NEW MODEL CODE OF MEETING PRACTICE FOR LOCAL COUNCLS OF NSW

File Number: D19.13460 Reporting Officer: General Manager – Michael Kitzelmann

Operational Plan Objective: Pillar One – Our People Officer Recommendation: That Council advertise the Draft Code of Meeting Practice for 28 days and report any comments back to April Meeting.

Purpose of Report To present to Council the New Model 2018 Code of Meeting Practice for Local Councils in NSW presented by Office of Local Government. Report The new Model Code of Meeting Practice for Local Councils in NSW has been finalised and will soon be prescribed by the Local Government (General) Regulation 2005. The Minister for Local Government has released the soon to be prescribed Model Meeting Code for the information of Councils and Joint Organisations. Irrespective of whether Councils have adopted a code of meeting practice based on the Model Meeting Code, all councils will be required to webcast meetings of the council and committees of which all members are councillors. The webcasting requirement may be met simply by posting an audio or video recording of the meeting on the council’s website. Before adopting a new code of meeting practice, councils will be required to exhibit a draft of the code of meeting practice for at least 28 days and provide members of the community at least 42 days in which to comment on the draft code.

Financial Implication Nil.

Legislative Implication Compliance with LG Act


Attachments Draft Code of Meeting Practice as a separate attachment




ITEM G – 3 POLICY – PROVISION, OPERATION AND MANAGEMENT OF CORPORATE IPADS FOR COUNCILLORS

File Number: D19.13461 Reporting Officer: General Manager Operational Plan Objective: Pillar Six: Our Leadership – A community that values and fosters leadership, lifelong learning, innovation and good governance. Officer Recommendation: That Council adopt the Draft Policy – Provision, Operation and Management of Corporate IPADS for Councillors.

Purpose of Report To advise Council of the Draft policy – Provision, Operation and Management of Corporate IPADS for Councillors. Report Each Councillor will be provided with a Council supplied IPAD for the purpose of conducting Council information to enable the Councillor to execute his/her duties in respect of the role of Councillor. Council has a policy in place for the issuing of these devices, which will record IPAD serial numbers, passwords and all accessories provided with each IPAD. Councillors will need to sign and date the policy prior to taking ownership of the device. Councillors will be responsible for the safe keeping of the device. At the cessation of civic duties, Councillors will be required to return the device and all accessories to Council as soon as practicable, but within 28 days.

Financial Implication Nil


Section 438A of the Local Government Act

Policy Implication

Attachments Draft Policy – Corporate IPADS for Councillors




PROVISION, OPERATION AND MANAGEMENT OF CORPORATE IPADS FOR COUNCILLORS

Doc No.

Version

Date

1 February 2019

Controller


Council

General Manager Minute Number

The Device

Each Councillor will be provided with a Council supplied iPad in accordance with Part 3 of the “Payment of Expenses and Provision of Facilities for Mayor and Councillors” Policy, for the purpose of disseminating Council information to enable the Councillor to execute his/her duties in respect of the role of Councillor. Non Council provided iPads shall not be configured or supported for this purpose.

• The iPad will be provided with a standard cover inclusive of keyboard, iPad Pen, warranty pack, screen protector and commissioning of mobile data service.

• A data plan shall be applied to each Councillor’s iPad. Please note that international data roaming will be disabled by default. Should this facility be required it must be arranged through the Finance Manager.

Applications

An adopted set of applications (apps) shall be installed to the device and only these applications shall be supported.

Security

As the iPads are configured to access the Councillor’s email and other features, security of the iPad must be treated seriously, including closed meeting reports and other confidential information. All Councillors must provide a passcode to the iPad to secure access to the device. Should the iPad be lost or stolen, the Finance Manager has the ability to remotely delete the entire contents of the iPad, including any private information that may be stored on the iPad, and accordingly the Finance and Corporate Strategy Department should be notified immediately so the appropriate action can be taken.

Support

All requests for support will be via BSCIT support Ph 03 50 201300




Email [email protected]

Email

Council provided iPads will be configured to access the Councillor’s corporate email address, e.g. [email protected].

Data

NO DATA STORED ON THESE DEVICES IS BACKED UP IN ANY WAY. Accordingly, the storing of data on the iPad is done so at the risk of the Councillor. To reduce the impact on the storage capacity of the iPads, old data may need to be erased at some point however all previous business papers and minutes are available on the Council website. Any non Balranald Shire Council data shall be treated as personal data and it is placed on this iPad at the risk of the Councillor. Personal data such as photos may be stored on the iPad however this is done so at the risk of the Councillor. Should the device be required to be reset to factory default, every effort (but no guarantee) will be attempted to save personal or non Balranald Shire Council data.

Code of Conduct

One of the standard functions of the iPad is the ability to browse the Internet. Accordingly, inappropriate use of this device may be considered as a breach of Council’s Code of Conduct and disciplinary action may be taken as appropriate. “You must not use council’s computer resources to search for, access, download or communicate any material of an offensive, obscene, pornographic, threatening, abusive or defamatory nature”.

General Conditions of Use

• Councillors are responsible for the safe keeping of the device.

• This is a Council resource and is for Council use only.

• All lost or stolen iPads should be reported as soon as practicable.

• “Find My iPad” Location Services are to remain on at all times.

• Council will monitor the data usage on the devices

• Councillors must not sign into the device or any of its apps with a non-Council

ID.

End of Term

On completion of term of office as a Councillor or at the cessation of civic duties and where requested, Councillors are required to return the iPad and all accessories to Council as soon as practicable, but within 28 days.

mailto:[email protected]

mailto:%20e.g.%[email protected].




Councillor

Council Issued iPad Details

I acknowledge that I have received the above IPad. I have read and understood this iPad Policy and

declare that I will observe the terms and conditions outlined governing the use of the Council

provided iPad.

Signature

Date

iPad Serial Number

iPad UDID

iPad Password

Accessories issued

SIM Pin Code

Pin Unblocking Key (PUK)

SIM Mobile Number




Item G - 4 DONATION REQUESTS File number: D19.13458 Reporting Officer: Michael Kitzelmann, General Manager Operational Plan Objective: Pillar 1: Our People – A Community that is proactive, engaged, inclusive and connected. Officer Recommendation: That Council consider the donation requests from; 1. Volunteer Rescue Squad of NSW with $2,500.00 2. Balranald Masonic Lodge with $500 off the 2018/2019 rates 3. Balranald Men’s Shed with $500.

Purpose of Report To advise Council of requests received seeking support from; 1. Volunteer Rescue Squad of NSW 2. Lodge Balranald No. 214. 3. Balranald Men’s Shed Report Council has received 3 requests from Volunteer Rescue Squad of NSW, Lodge Balranald No. 214 and Balranald Men’s shed seeking councils support. 1. Volunteer Rescue Squad – seeking Council support of $2,500. Balranald

Rescue Squad is a volunteer organisation, which relies on support of the community organisations and businesses for its funding. Council has provided an annual contribution of $2500 since 2004. The squad provides an important role to the travelling public and support to the local community in good times and bad.

2. Lodge Balranald No. 214 – financially assist schools with awards and sporting events, and assist families who are experiencing hardship and/or health issues.

3. Balranald Men’s Shed – seeking council support of $500 to install Reverse cycle air conditioning system in the front workshop.

Financial Implication 2018/2019 Donation Budget is $10,000, $6055 already used against donations.

Legislative Implication Nil

Policy Implication In accordance with Council’s Donations Policy

Attachments Donation Applications




ITEM G - 5 FINANCIAL SUPPORT – WASTE TO ENGERY (W2E) FEASIBILITY STUDY

File Number: D19.13462 Reporting Officer: General Manager Operational Plan Objective: Pillar Three: Our Economy – A community that ensures a strong and resilient economy. Officer Recommendation: For the consideration of Council

Purpose of Report To advise Council of a request for Financial support from Tenterfield Council to enable completion of a comprehensive feasibility study. Report Tenterfield Council in conjunction with the New England Joint Organisation, has undertaken significant research into Waste to Energy at a local scale and provided a comprehensive presentation to the Country Mayors Association of NSW meeting in August 2018, at which Country Mayors agreed to support the initiatives to make Waste to Energy at a local level a reality. In order to progress this matter further, financial assistance is being sought to enable the completion of a comprehensive feasibility study to determine whether a pilot plant being built at this time is warranted. Country Mayors Association is writing to all country councils seeking financial support of $15,000 for the project as the outcome will be of benefit to all. Waste to Energy is one of the range of solutions which may be able to assist decrease the amount of waste going to landfills. Technologies are well developed overseas, and can perform to extremely high environmental standards. Many of these projects are, however, very large and only applicable at high population levels.




The outputs of the study will be owned and available for use to all contributing councils. The study will help all participants make better, more informed decisions about waste and waste to energy in the future and how waste to landfill can be reduced. Tenterfield Shire Council with the support of Moree Plains Shire Council and Regional Development Australia will lead the study. The study is expected to cost $540,000. This is essential if it is to have widespread credibility and cover social, environmental as well as financial bottom lines. Ideally, they would like to complete the study within 6 months of confirmation of full funding for the study being achieved.

Financial Implication Up to $15,000

Legislative Implication Section 438A of the Local Government Act

Policy Implication

Attachments Tenterfield Council Waste to Energy (W2E) Feasilbility Study Outline – Separate Attachment




ITEM G - 6 SPONSORSHIP REQUEST – NSW OUTBLACKS RUGBY LEAGUE CLUB

File Number: D19.13463 Reporting Officer: General Manager Operational Plan Objective: Pillar One: Our People – A community that is proactive engaged, inclusive and connected. Officer Recommendation: For the consideration of Council

Purpose of Report To advise Council of a request for sponsorship received from NSW Outblacks Rugby League Club. Report Council received a letter from the NSW Outblacks Rugby League Club requesting sponsorship for the 2019 season. NSW Outblacks Rugby League Club is a Men’s Rugby League side with both indigenous and Non-indigenous Ruby League players from all over NSDW coming together to represent the individual communities. The club has been active since 2016 and have now attended 5 different rugby league carnivals within the past 3 years. The are currently seeking sponsorship for their 2019 season where they will be attending Rugby League Carnivals in Toowoomba, Goondiwindi, Bedourie in Queensland and Menindee, Dubbo and Newcastle in NSW. NSW Outblacks have the ultimate goal of becoming the most active and most successful knockout Rugby League Club in Australia and can only be done with help through sponsorships. The sponsorship will cover costs of playing gear, entry fees for all carnivals, team accommodation, bus hire to attend the carnivals and team clothing for players, sponsors, supporters and wider communities. NSW Outblacks Rugby League Club have 3 sponsorship packages available, being Gold, Silver and Bronze,




Gold Sponsorship package - $2500, Silver Sponsorship Package - $1000 and Bronze Sponsorship package - $500.

Financial Implication Up to $2500


Section 438A of the Local Government Act

Policy Implication

Attachments Sponsorship packages




Corporate and Community Development Report Item C - 1 QUARTERLY BUDGET REVIEW – DECEMBER 2018 File number: D19.13451 Reporting Officer: Director of Corporate & Community Development Operational Plan Objective: Pillar 6: Our Leadership 6.3.2 – Provide good governance, prudent financial management and effective support services for all its activities. Officer Recommendation:

1. 1. That the Officers Report be received and noted. 2. 2. That the proposed budget adjustments to reflect Council decisions since budget

and quarterly budget adjustments be endorsed. 3. 3. That the Council endorses the Statement acknowledging the financial position is

considered satisfactory.

Purpose of Report To advise Council of the Quarterly budget review and financial position as at 31 December 2018. Report The Local Government (General) Regulation 2005 requires the Council to prepare and consider a budget review statement each quarter which shows: - Estimates of Income and Expenditure - Appropriate revision of these estimates The statement must also include a report indicating changes in estimates for income and expenditure. This is completed in consultation with the responsible Director or Manager of the relevant department. The statement must comply with the Local Government Code of Accounting Practice and be considered by the Council no later than 2 months past the conclusion of the quarter. The attached financial reports comply with the Council’s statutory responsibilities and are presented using to comply with Australian Accounting Standards format, as presented in end of year financial reports, and the organisational structure approved by the Council.




The Statement includes: - Budget Review Summary, including actuals to date, original budget, revised

estimates, if applicable and remaining balance. - Summary of significant variations and budget adjustments. - Summary of cash restrictions and available cash. Internal charges and transfers to and from cash reserves are not included in these figures. Budget Adjustments Included in Quarterly Budget Report Budget adjustments are listed in the attached quarterly budget report. Net result of the budget as at 31 December 2018 is a surplus of $162,000 Summary The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulations 2005. As Council’s Responsible Accounting Officer , it is my opinion that the Quarterly Budget Review Statement for Balranald Shire Council for the quarter ended 30 December 2018 indicates that Councils financial position as at 30 June 2019 is considered satisfactory, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

Financial Implication Budget amends to a surplus of $162,000

Legislative Implication Local Government (General) Regulations 2005

Policy Implication Nil

Attachments Budget Review Statement December 2018




Item C – 2 BIDGEE HAVEN HOSTEL – JANUARY 2019 FINANCIAL REPORT File number: D19.13452

Reporting Officer Director of Corporate and Community Development Operational Plan Objective: Pillar Six: Our Leadership – a community that values and fosters leadership, lifelong learning, innovation and good governance Officer Recommendation: That Council

Approve a variation for Audit Fees of $3,600 and

Note the January 2019 Financial Report

Purpose of Report To provide Council with an update regarding the financial operations of the Bidgee Haven Hostel (the Hostel) as at 31 January 2019. Report At the 31 January 2019, the Hostel shows an operating profit of $166,745 against an adopted year to date budgeted profit of $139,430 to the end of January 2019. Revenue, including Resident Care Fees, Care Subsidies, Accommodation fees and Daily Fees totalled $794,908 with a corresponding expense total of $628,163. A budget variation is required for an additional $3,600 for the audit of the Annual Prudential Compliance Statement as this was not previously budgeted. Please note that Revenue and Expenditure as presented is a “snapshot” of the finances of the Bidgee Haven Retirement Hostel as at the end of January 2019 and changes daily. There are currently thirteen permanent residents and one respite resident. The Hostel is budgeted to achieve a profit of $91,800 for the 2018-19 financial year and is well on track.




The following profit and loss statement as at 31 January 2019 is provided for your information.

ADOPTED

BUDGET

2018/19

AMENDED

BUDGET

SEPT QBR YTD BUDGET

YTD

ACTUAL VARIANCE

Income:

Care Subsidies $850,000 $850,000 $521,200 $521,169 100%

Resident Care Fees $230,000 $240,000 $240,000 $272,184 113%

Respite Care Fees $5,000 $5,000 $2,000 $1,555 78%

Fundraising donations $1,000 $1,000

$1,086,000 $1,096,000 $763,200 $794,908 104%

Expenditure

Salaries $735,000 $735,000 $482,900 $482,873 100%

Hostel -Medical Expenses $6,000 $6,000 $1,500 $1,500 100%

Doctors Visits Hostel $2,500 $2,500 $300 $300 100%

Training $5,000 $15,000 $12,700 $12,676 100%

Audit Fees $3,600

Advertising $1,000 $1,000 $100 0%

Electricity - Operational $30,000 $30,000 $22,100 $22,072 100%

Consultancy $10,000 $10,000 $100 $100 100%

General Expenses $1,200 $1,200 $650 $629 97%

Linen Replacements $500 $500 $500 $722 144%

Laundry Expenses $10,000 $10,000 $1,780 $1,780 100%

Cleaning Materials $7,000 $7,000 $3,000 $2,887 96%

Pharmaceutical Supplies $12,000 $12,000 $4,000 $3,747 94%

Food Supplies $35,000 $35,000 $18,000 $17,734 99%

Insurance $15,500 $15,500 $14,900 $15,039 101%

Administration fees $50,000 $50,000 $20,830 $20,830 100%

Printing and Stationery $3,000 $3,000 $3,000 $3,202 107%

Rates & Charges on Council

Property $8,500 $8,500 $8,500 $9,798 115%

R & M Office Equipment $55,000 $55,000 $1,000 $850 85%

R & M Motor Vehicle $1,900 $1,835 97%

R & M Furniture & Fittings $100 $36 36%

R & M Buildings $10,500 $10,410 99%

R & M Grounds $12,600 $12,543 100%

R & M Plant & Equipment

Subscriptions & Memberships $5,200 $5,200 $1,730 $1,930 112%

Licence Fees $300 $300 $270 $263 97%

Telephone $1,500 $1,500 $810 $808 100%

$994,200 $1,004,200 $623,770 $628,163 101%

Net profit (Loss) $91,800 $91,800 $139,430 $166,745

Capital Expenditure $20,000 $20,000

BIDGEE HAVEN RETIREMENT HOSTEL

PROFIT AND LOSS AS AT 31 JANUARY 2019




Financial Implication Impact on Council’s Operational Budget



Attachments Nil




Infrastructure and Development Reports

Item I – 1 HEAVY VEHICLE CHAIN OF RESPONSIBILITY POLICY File number: D19.13287 Reporting Officer: Director Infrastructure and Development – Ray Davy Operational Plan Objective: Pillar 5 Our Infrastructure – A community

that maintains and strengthens its natural and built environment

Officer Recommendation: That Council adopt the Heavy Vehicle Chain of Responsibility Policy.

Purpose of Report To consider a Heavy Vehicle Chain of Responsibility Policy. Report Heavy Vehicle Chain of Responsibility is a nationally legislated program of compliance and enforcement that aims to improve safety and reduce accidents across the road transport industry. The "Chain of Responsibility" extends legal liability for certain road law offences to all parties who by their actions, inactions or demands exercise control or influence over the entire transport chain. The purpose of this Policy is to set clear direction for all persons to observe during delivery of goods and services by or on behalf of Balranald Shire Council and to facilitate full legislative compliance with Chain of Responsibility law in all Balranald Shire Council business operations. The policy was advertised following the November meeting for a period of 28 days. There were no submissions.


Legislative Implication Heavy Vehicle National Law

Policy Implication Adoption of a new policy

Attachment Draft Policy




Attachment: Draft Policy

HEAVY VEHICLE CHAIN OF RESPONSIBILITY POLICY

Doc No.

Version

Date

1 November 2018

Controller


Council

General Manager

Minute Number

Introduction and Purpose Chain of Responsibility (CoR) Chain of Responsibility is a nationally legislated program of compliance and enforcement that aims to improve safety and reduce accidents across the road transport industry. CoR aims to ensure that any off-road party in a position to control, influence or encourage particular on-road behaviour is identified and held appropriately accountable. Drivers and operators have traditionally been the focus of road laws. However, breaches are often caused by the actions of others. Under chain of responsibility, complying with transport law is a shared responsibility and all parties in the road transport supply chain are responsible for preventing breaches. The Chain of Responsibility extends legal liability for certain road law offences to all parties who by their actions, inactions or demands exercise control or influence over the entire transport chain. All persons involved in consigning, packing, loading, driving, operating and receiving are covered by this legislation. Council will not knowingly ask or expect any employee or contractor to do anything that is unlawful or that will create a dangerous or potentially dangerous situation. Heavy Vehicle National Law (HVNL) The HVNL came into effect 10 February 2014 and was established to provide nationally consistent laws. Legislative changes to the HVNL will commence as from 1 May 2018.

The CoR laws apply across all areas in the supply chain where investigations and enforcement into CoR breaches occur. The aim is to positively influence the actions of those involved in the heavy vehicle transport industry and ensure all parties who influence on-road behaviour are held accountable for breaches of road transport laws The purpose of this policy is to provide guidance to Council staff on CoR.




Scope This policy applies to all premise owners, employees, contractors and visitors within Council that have responsibility for or involvement in activities that fall within the scope of the road transport laws.

This may include (but not be limited to) roles within logistics, supply chain and support roles. This includes, full time, part time and casual employees as well as contractors or subcontractors working for or on the behalf of Council. It also extends to suppliers and visitors where appropriate This policy applies to all Council premises and workplaces and other workplaces or situations where employees, contractors or subcontractors may be working or representing Council.

Responsibilities Currently, under the HVNL, all parties who have control or influence over the transport task are deemed responsible for complying with CoR obligations. All parties must take all reasonable steps to prevent breaches of mass, dimension, loading, speed and fatigue laws. Make sure your actions, inactions or demands do not contribute to, or encourage, breaches of the HVNL. A party in the chain of responsibility includes any person who undertakes defined roles outlined in the HVNL, who can influence or control transport-related activities. This section sets out responsibilities for several parties in the supply chain, but it is not an exhaustive list. The CoR applies to, but is not limited to: Operator/manager/scheduler responsibilities

Ensure rosters and schedules do not require drivers to breach driving hours or speed limits

Assess whether a driver is fit for duty

Record driver activities, work and rest times

Ensure drivers do not work while impaired by fatigue or while in breach of their work or rest hours

Maintain vehicles and ensure properly functioning speed limiters are fitted

Ensure vehicles are not loaded to exceed mass or dimension limits and are appropriately restrained

Ensure drivers moving freight containers have a valid container weight declaration

Consult regularly with other parties in the supply chain to identify risks and issues that may contribute to breaches of the HVNL.

Consignor/consignee responsibilities

Ensure loads do not exceed mass or dimension limits and are appropriately restrained

Check that operators carrying freight containers have a valid container weight declaration

Your delivery requirements must not require or encourage drivers to: o exceed the speed limits o drive while impaired by fatigue o exceed regulated driving hours o fail the minimum rest requirements.

Consult with other parties in the chain to identify risks and issues that may contribute to breaches of the HVNL.




Loading manager/loader/packer responsibilities

Ensure that loading a heavy vehicle will not cause or contribute to the driver driving while impaired by fatigue

Work with other off-road parties to make reasonable arrangements to manage loading/unloading times

Ensure vehicle loading/unloading does not cause delays and advise drivers of any delays of more than 30 minutes

Ensure loads: o do not exceed vehicle mass or dimension limits o do not cause the vehicle to exceed mass limits o comply with the load restraint standard o are placed and secured in a way so they do not become unstable, move or fall off the

vehicle

Provide reliable weight information to drivers prior to the journey

Ensure load documentation is accurate

Ensure goods packed in a freight container do not cause the container’s gross weight or safety approval rating to be exceeded.

Driver/owner-driver responsibilities

Comply with your relevant fatigue management work and rest requirements

Keep an accurate work diary and records required by law

Respond to changes in circumstances (such as delays) and report these to your base

Ensure your vehicle does not exceed mass or dimension limits

Ensure your load is properly restrained

Check and report on all maintenance issues

Obey all speed limits and road rules

Subcontractors should also follow the lawful requirements of their prime contractors and be able to demonstrate compliance

Identify and report hazards and risks associated with the transport task.

Policy Chain of Responsibility is relevant for all areas of Council, particularly in the areas that deal with heavy vehicles, i.e., gravel trucks, water tankers, low loaders, and intermediate plant trailers. The receival of goods from external agencies and companies, e.g. gravel, fuel, water main piping, plant deliveries will all have an impact on how Councils deal with CoR responsibilities. The main elements of the Chain of Responsibility are mass and dimension, load restraint, driver fatigue, speed and maintenance.

Mass and dimension – ensuring trucks leave sites within the mass carrying constraints and that the mass is distributed across the truck axles, and ensuring dimension limits are adhered to.

Load Restraint – ensuring that when trucks are loaded that the load is adequately secured to the vehicle.

Driver Fatigue – ensuring that drivers are well rested and are given adequate time to take their scheduled rest breaks, and taking into consideration the amount of hours worked.

Speed – ensuring that the driver’s routes are realistic and safe and that demands are not imposed on the driver that may result in a driver putting themselves or others at risk. Schedules need to take into account the distance that needs to be covered, traffic conditions and delays at receiving sites.




Maintenance – ensuring that trucks are free of defects, mechanically safe and in proper working order before a vehicle enters the road network.

Vehicles

Heavy Vehicle definition – a vehicle is a heavy vehicle if it has a Gross Vehicle Mass (GVM) of more than 4.5 tonnes. This includes trailers with an ATM of > 4.5 tonnes.

Regulated Heavy Vehicle Definition – a vehicle is a regulated heavy vehicle if it has a Gross Vehicle Mass (GVM) of more than 12 tonnes.

It is a requirement of Council that any heavy vehicle consigned to do work for Council has the following information verified prior to commencement and is maintained for the duration of that work:

Vehicle registration

Appropriate insurances

Maintenance is up to date

Fit for purpose

Appropriate load restraint for task

Speed limiter function (Regulated Heavy Vehicle). Drivers It is a requirement of Council that any driver engaged to do work for Council has the following information verified prior to commencement and is maintained for the duration of that work:

Appropriate heavy vehicle drivers licence

Medically fit to drive

Required insurances

Fully inducted

Trained in CoR requirements or must be inducted to CoR prior to commencing If at any time a driver does not meet the above requirements that are to inform Council immediately. Failure to comply with this component of the Policy may result in termination of employment or contract. Scheduling Schedulers must take all reasonable steps to ensure the schedule will not cause the vehicle to breach mass limits or cause the driver to exceed the legal speed limit. Reasonable steps include but are not limited to:

Consulting the driver or operators prior to finalising the schedule

Taking account of the average speed that can be travelled lawfully on scheduled routes

Allowing for traffic conditions or other delays in schedules

Contingency planning concerning schedules. Mass Limits Council must ensure that any vehicle that is loaded with a Council product or asset is loaded in line with the Mass Limits of the vehicle. Council will provide the driver or nominated representative with all relevant mass information related to the load prior to loading, and in case of pre-loaded vehicles prior to departure. The driver or nominated representative has the authority to request adjustments to the load if the driver is concerned with the weight of the load.




The gross mass of the load is required to be placed on the vehicle in line with legal axel/mass load limits. As all vehicles are different and drivers know their vehicles best, the driver is responsible to direct the loader to position the load according to the vehicle axel/mass load limits. It is also important that mass and dimension limits are adhered to throughout the delivery cycle, i.e. as freight is removed or added to the vehicle in the field. Load Restraint The safe loading of heavy vehicles is vitally important in preventing injury to people and damage to property. There are also economic benefits to Council if the load arrives intact and without damage. Every load that leaves a Council site must be restrained in line with the National Transport Commission’s Load Restraint Guide 2004. The load must be restrained to withstand forces of at least:

80% of its weight in the forward direction

50% of its weight sideways and rearwards

20% of its weight vertically. Council’s position on the type of load restraint for each load channel may differ, however some standards are universally preferred:

Certified load restraint curtains

Certified headboards and sides on rigid vehicles

Plastic angles not metal angles

Minimum of 2500kg rated web strapping, never ropes.

On loads >4 tonne, chains and ratchet dogs must be used, and a minimum of 4 chains is required. (Section 3, page 72 Load Restraint Guide S/E 2004)

Fatigue Management Fatigue can affect a person’s health, reduce performance and productivity, and increase the chance of a work place accident or road crash. Council and all parties in the supply chain must take reasonable steps to ensure that any risks associated with fatigue are identified, minimised, controlled or eliminated. Examples include but are not limited to:

Drivers properly managing their work and rest, and not driving if fatigued

Ensuring trip schedules have sufficient flexibility and are reasonable

Maintaining effective loading and queuing practices

Ensuring that commercial arrangements do not incentivise the driver to break the law (e.g. driving excessive hours or speeding to meet deadlines).

Driving Hours The majority of heavy vehicle tasking within local government is within the LGA boundaries, and rarely are work diaries required to be used. It is to be noted however that drivers still must abide by the driving hour requirements and must not exceed the 5 ¼ driving hour limit. This is an important consideration with garbage truck drivers. Speed Management Council will not pressure, direct or encourage at any time any driver to speed for any reason. Council insists on safe work behaviour and speeding will not be tolerated.




Council and its transport providers will ensure a robust approach to speed management that can incorporate but is not limited to the following controls:

Regular consultation with drivers

Reviewing of driving, work and trip records

A program to report and monitor incidents of speeding and related risks and hazards

Training and information for drivers, staff and parties in the chain of responsibility

Regular maintenance of vehicle components that relate to complying with speed limits

Remuneration model that does not incentivise or penalise drivers for early or late deliveries. Maintenance Council requires all vehicles to be roadworthy and undergo regular scheduled maintenance. Vehicles must be free of defects, mechanically safe and in proper working order.

Breaching the Policy The Policy sets standards of behaviour expected from everyone who performs work for Council including employees and contractors. Breaches of this Policy may result in disciplinary action up to and including termination of employment. For contractors it may lead to the immediate termination of a contract. It is expected that suppliers will enforce a similar set of standards with their employees.

Related Policies Chain of Responsibility Procedure

Work Health and Safety Policy

Drug and Alcohol Policy

Code of Conduct Policy

RMS Heavy Vehicle Drivers Handbook

Heavy Vehicle National Law




Item I – 2 DA 27/2019 SUBDIVISION – 175 MARKET ST, BALRANALD File number: DA 27/2019 Reporting Officer: Director Infrastructure and Development – Ray Davy

Operational Plan Objective: Pillar 5 Our Infrastructure Division:

Officer Recommendation: Council consent to the subdivision of Lot 32 DP 820472, 175 Market St Balranald, subject to the following conditions; 1) The subdivision to conform strictly with the sketch plan as submitted. 2) The access driveway to the adjusted allotments to be constructed to the

satisfaction of Council, or its delegate, and at the applicant’s full cost. 3) While this approval carries a dwelling entitlement for each lot, it does not

provide for any construction approval(s) - a separate application must be made for any new structure(s) on the lot(s).

4) Water and sewer connection fees and charges to be at the applicant’s full cost. Reason/s: Statutory Compliance

Purpose of Report To seek Council’s consent to subdivide 175 Market Street, Balranald. Report Council has received a Development Application from Mr A.W. & Mrs L.C. Lawrie for the subdivision of Lot 32 DP 820472 into two (2) lots. Proposed Lot fronting Market Street 1066.36m2 Proposed Lot fronting Harben Street 899.36m2 The proposal meets the minimum lot size requirement under the Balranald Local Environmental Plan 2010 (LEP) and both lots will carry dwelling entitlements. An approved dwelling has been previously constructed on the proposed allotment fronting Market Street. The subdivision will not create any noncompliance with the National Construction Code 2016.




Clause 6.3 of the LEP requires that infrastructure services are required to be considered in relation to subdivisions in RU5 (Village) zones. Council mapping and supporting information indicates that services exist or are located so as to facilitate service provision to the proposed rear allotment to a reasonable level. The cost of service provision should be at the full cost of the developer. The proponent has undertaken neighbour notification with all affected neighbours submitting concurrence.


Legislative Implication Environmental Planning & Assessment Act 1979 Balranald LEP 2010


Attachments Sketch Plan of Proposal




Attachment: Sketch Plan of Proposal




Item I – 3 CENTRAL MURRAY REGIONAL TRANSPORT STRATEGY File number: D19.13455 Reporting Officer: Director Infrastructure and Development – Ray Davy

Operational Plan Objective: Pillar 3 - Our Economy: A community that ensures a strong and resilient economy. Pillar 5 - Our Infrastructure: A community that maintains and strengthens its natural and built environment. Officer Recommendation: That Council endorse the Central Murray Regional Transport Strategy as approved by the Central Murray regional Transport Forum on 6th February 2019.

Purpose of Report To seek Councils endorsement of the Central Murray Regional Transport Strategy. Report At the Ordinary Council Meeting on 21 August 2018 Council received the Draft Central Murray Regional Transport Strategy for comment. The draft Strategy has now been updated to incorporate input from participating Councils and Agencies. At the meeting of the Central Murray Regional Transport Forum on 6th February 2019, the amended Strategy was endorsed, to be sent to Councils for ratification. It is a requirement for future project funding applications that the Strategy be formally endorsed by each Council that is a member of the Forum. The amendments made to the draft Strategy have no material impact on Balranald Shire Council and it is therefore recommended that Council endorse the attached Strategy in its final form.


Legislative Implication Nil.

Policy Implication Potential Impact on Community Strategic Plan and NSW Regional Transport Plan

Attachment Central Murray Regional Transport Strategy 2019 (as a separate attachment)




Item I – 4 PURCHASE OF PLANT EQUIPMENT

File: Reporting Officer: Director Infrastructure Development – Ray Davy

Operational Plan Objective: Officer Recommendation: That Council resolve to Purchase a water tanker, which will include prime mover, dolley and 2 tanks.

Purpose of Report To advise Council on the proposed purchase of water tanker, which includes a prime mover, dolley and two water tanks. Report The proposed MR 67 Wool Track project requires an estimated $159,610 hiring charge for two semi water tanks. DID, after consulting with Works Manager and Projects Engineer have researched the benefit of council purchasing a water tanker similar fleet at a cost of approximately $148,000.00. Upon completion of MR67 Wool Track project the fleet will be used for other projects within our Shire and the outlay of $148,000 would be recovered in three years as per table below. Councils approximate cost of hiring water cart machinery in the last financial year were in excess of $500,000.00. Further benefits will be by way of upskilling our employees, and dry hire of the machinery to other Councils.




Attachments Attachment: Cost estimation




Attachment: cost estimation

Water Truck To buy including 2 Trailer +1 Dolley and Prime Mover

Price

GST Total

Water Truck $ 102,000.00

$ 10,200.00 $ 112,200.00

Prime Mover $ 31,818.00

$ 3,181.80 $ 34,999.80

Total

$ 147,199.80

Rego Fee /year for the Package

$ 17,812.00

Depreciation 5 Year with $60,0000 Residual Price $ 17,439.96

Hr Hr/$ Cost

MR67 Hiring Water Truck A 641

110 $ 70,510.00

MR67 Hiring Water Truck b 810

110 $ 89,100.00

Total $ 159,610.00

Cost to rent purchase package to the project

Monthly Depreciation Price $ 1,453.33 Monthly Rego fee $ 1,484.33 Maintenance per month $ 1,250.00

Sub-total $ 4,187.66 Average monthly hour 150

Hourly rental Price to council-dry hire $ 27.92 Minimum expected month to paid out purchase cost 35

Rental Year Days Hr Hr/$ Cost

Assume BSC hiring 200 days a year 5 200 10 135 $ 1,350,000




Year 1 Year 2 Year 3 Year 4 Year 5

Water Truck & Trailers

$ 129,759.84 $ 112,319.88 $ 94,879.92 $ 77,439.96 $ 60,000.00

Depreciation




PART B - ITEMS FOR INFORMATION

General Manager’s Reports

ITEM G – 7 CORRESPONDENCE Reporting Officer: General Manager – Michael Kitzelmann Operational Plan Objective: Pillar 1: Our People – A community that is proactive, engaged, inclusive and connected Officer Recommendation: For information. Purpose of Report To advise Council of recent correspondence of interest. Report

1. Thankyou letter from Terry & Edith Slater 2. Thankyou letter from Live Better 3. Letter from The Hon. David Coleman MP 4. Letter from The Hon. Michael McCormack MP 5. Letter from The Hon. Niall Blair MLC 6. Media Release from Gabrielle Upton (Minister for Local Government) 7. Thankyou from New Year’s Eve Committee 8. Letter from South West Music 9. Media Release from Austin Evans 10. Email from Di Williams




ITEM G – 8 ACTION SHEET

Reporting Officer: General Manager – Michael Kitzelmann Officer Recommendation: That Council receive and note the report.

Purpose of Report To bring forward for Councillors information the Action Report with actions taken on previous council resolutions.

BALRANALD SHIRE COUNCIL ACTION SHEET

DECEMBER

2018 MIINUTE DIRECTOR/

FILE NO SUBJECT DATE

COMPLETED COMMENTS CURRENT STATUS

08.17.4038 DCCD Cultural Committee – measurements for replacement Curtain @ theatre

Complete

04.18.4280 DID Consent to DA 35/2018 – Proposed boundary adjustment Island Road

18.1.2019 Complete

05.18.4312 DID Continue discussions with Hay and Wentworth Shires to implement formal agreements.

In progress

05.18.4313 DID Endorse the proposed expenditure strategy for staged works Kilpatrick Road

Ongoing

08.18.4382 GM Provide sponsorship of $2000 for the acquisitive award to Art Gallery

14.12.2018 Completed

10.18.4432 DID/DCCS Dispose of Plant 3, 140H Cat Motor Grader

Ongoing

11.18.4447 DCCS/Mayor 1. Endorse the NSW Public Libraries Association & LGNSW library funding

11.12.20018 In progress

11.18.4448 DCCS Hostel Committee Meeting Minutes

11.18.4454 GM Arrange a workshop to be held to discuss committees.




11.18.4460 GM Prepare for Special Council Meeting on 8 January 2018

8.1.2019 Completed

11.18.4462 ADID Advertise Heavy Vehicle Chain of Responsibility y policy for 28 days & report back to February Meeting

21.1.2019

Complete

12.18.4474 GM/Carol Register Councillors to attend Western Division Conference

18.01.2019 completed

12.18.4476 GM/Phil WHS Action Plan – Adopt Combined WHS Action Plans

Completed

12.18.4479 DID Advertise section 7.12 Development contributions plan for 28 days. Workshop be held in February immediately prior to Ordinary Meeting Outcomes of workshop and public submissions be reported to March Ordinary Meeting

Ongoing Workshop scheduled




Corporate and Community Development Reports

Item C - 3 STATEMENT OF FUNDS: 31 December 2018 File number: D19.13441

Reporting Officer Director of Corporate and Community Development

Operational Plan Objective: Pillar Six: Our Leadership – a community that values and fosters leadership, lifelong learning, innovation and good governance Officer Recommendation:

That Council receive and note the Statement of Funds for the period ending 31 December 2018.

Purpose of Report To advise Council of Funds and Investments held for the month ending 31 December 2018.

Term (Days) Start Date Maturity Date Interest RateInvestment

Value

Term Deposits Reference

Bankwest 7/2019 150 3/09/2018 31/05/2019 2.75% 500,000

Bankwest 8/2019 273 6/09/2018 6/06/2019 2.70% 1,000,000

Bankwest 1/2019 365 11/07/2018 11/07/2019 2.80% 500,000

Bankwest 2/2019 274 12/07/2018 12/04/2019 2.80% 500,000

Bankwest 3/2019 305 12/07/2018 13/05/2019 2.80% 500,000

Bankwest 4/2019 335 12/07/2018 12/06/2019 2.80% 500,000

Bankwest 5/2019 272 7/08/2018 6/05/2019 2.80% 1,000,000

Bankwest 6/2019 300 7/08/2018 3/06/2019 2.76% 500,000

Average rate 2.78% 5,000,000

At Call Accounts

Westpac Cash Reserves AT CALL 0.50% 669,412

TCorp AT CALL 1,240,919

Cash Accounts

Westpac Bank CASH AT BANK 1,218,712

TOTAL BANK 3,129,043

8,129,043

Total term deposits

TOTAL INVESTMENTS PORTFOLIO INCLUDING CASH




RESTRICTED FUNDS External Internal December 2018 Total

Specific Purpose Unexpended Grants 321,166 321,166

Domestic Waste Management 329,013 329,013

Water Supplies 1,372,646 1,372,646

Sewerage Service 706,323 706,323

Other (Unexpended Cont. Euston) 50,000 50,000

Caltex 750,000 750,000

Plant & Vehicle Replacement 288,270 288,270

Infrastructure Replacement 214,000 214,000

Employee Leave Entitlements 269,000 269,000

Deposits, Retentions & Bonds 106,000 106,000

Carry Over Works 0 0

Caravan Park 202,411 202,411

Euston Cemetery 38,000 38,000

Health Reserve 6,000 6,000

Hostel Bonds 210,960 210,960

Market Street Improvements 20,000 20,000

Town Clock 3,000 3,000

Theatre Royal Improvements 4,669 4,669

Gravel Pit Rehabilitation 234,065 234,065

Lake Benanee Capital Improvements 1,126 1,126

Other Assets Replacement 286,000 286,000

Financial Assistance Funding 0 0

Heritage Near ME (Council Contribution) 18,500 18,500

Berrett Park Revitalisation (Council Contribution) 2,000 2,000

TOTAL RESTRICTED FUNDS 2,779,147 2,654,001 5,433,147




Item C - 4 STATEMENT OF FUNDS: 31 January 2019 File number: D19.13442

Reporting Officer Director of Corporate and Community Development

Operational Plan Objective: Pillar Six: Our Leadership – a community that values and fosters leadership, lifelong learning, innovation and good governance Officer Recommendation:

That Council receive and note the Statement of Funds for the period ending 31 January 2019.

Purpose of Report To advise Council of Funds and Investments held for the month ending 31 January 2019.

Term (Days) Start Date Maturity Date Interest RateInvestment

Value

Term Deposits Reference

Bankwest 7/2019 150 3/09/2018 31/05/2019 2.75% 500,000

Bankwest 8/2019 273 6/09/2018 6/06/2019 2.70% 1,000,000

Bankwest 1/2019 365 11/07/2018 11/07/2019 2.80% 500,000

Bankwest 2/2019 274 12/07/2018 12/04/2019 2.80% 500,000

Bankwest 3/2019 305 12/07/2018 13/05/2019 2.80% 500,000

Bankwest 4/2019 335 12/07/2018 12/06/2019 2.80% 500,000

Bankwest 5/2019 272 7/08/2018 6/05/2019 2.80% 1,000,000

Bankwest 6/2019 300 7/08/2018 3/06/2019 2.76% 500,000

Average rate 2.78% 5,000,000

At Call Accounts

Westpac Cash Reserves AT CALL 0.50% 669,639

TCorp AT CALL 1,243,622

Cash Accounts

Westpac Bank CASH AT BANK 851,900

TOTAL BANK 2,765,161

7,765,161

Total term deposits

TOTAL INVESTMENTS PORTFOLIO INCLUDING CASH




RESTRICTED FUNDS External Internal January 2019 Total

Specific Purpose Unexpended Grants 321,166 321,166

Domestic Waste Management 315,590 315,590

Water Supplies 1,347,048 1,347,048

Sewerage Service 697,953 697,953

Other (Unexpended Cont. Euston) 50,000 50,000

Caltex 750,000 750,000

Plant & Vehicle Replacement 288,270 288,270

Infrastructure Replacement 214,000 214,000

Employee Leave Entitlements 269,000 269,000

Deposits, Retentions & Bonds 106,000 106,000

Carry Over Works 0 0

Caravan Park 202,411 202,411

Euston Cemetery 38,000 38,000

Health Reserve 6,000 6,000

Hostel Bonds 210,960 210,960

Market Street Improvements 20,000 20,000

Town Clock 3,000 3,000

Theatre Royal Improvements 4,669 4,669

Gravel Pit Rehabilitation 234,065 234,065

Lake Benanee Capital Improvements 1,126 1,126

Other Assets Replacement 286,000 286,000

Financial Assistance Funding 0 0

Heritage Near ME (Council Contribution) 18,500 18,500

Berrett Park Revitalisation (Council Contribution) 2,000 2,000

TOTAL RESTRICTED FUNDS 2,731,756 2,654,001 5,385,756


Agenda – Ordinary Meeting – Tuesday 18th December 2018 ……………………………………………………………………………………………………………

This is of the Business Paper of the Ordinary Monthly Meeting of Balranald Shire Council held in the Council Chambers, Market Street, Balranald on Tuesday 18th December 2018




Item C – 5 TOURISM REPORT – February 2019

File number: D19.13454

Reporting Officer: Director of Corporate & Community Services Operational Plan Objective: Pillar 3: Our Economy – 3.2.1 Tourism

Officer Recommendation:

That Council accept the December 2018 & January 2019 Tourism report for information.

Purpose of Report

To provide Council with a progress report on Tourism activities.

Report

Attached to this report is the Tourism Monthly Reporting for the month of December 2018 and January 2019. December and January continue to be quiet visitation months for the region and these numbers are shown in the statistics attached. Visit Information Centre & Promotion of Discover Balranald & Surrounds After a discussion with the team at the Visitor Centre, we made some changes to the merchandise displays which will see a higher turnover of stock and also opens up the space to see where visitors are browsing which enables the staff to offer assistance where needed. Moving the location of the map and relocating the merchandise stands to use the wall space has enabled better access for those who are using walking aides or wheelchair access. Discover Balranald and Surrounds Facebook Page is now the only Facebook Page as we have deactivated Balranald Discovery Centre. Working with Destination Riverina Murray, NPNSW and We Are Explorers we are in the process of making a promotional video for Balranald, Yanga NP & Mungo NP. This will take place in Balranald on 18th, 19th & 20th March, heading to Mungo on 21st March to coincide with the full moon. The target is the over 25’s self-drive market and after some collective research between all parties it was decided to use WAE to target their audience of some 100,000 + reach. Our partnership with NPNSW is continuing to grow with NPNSW showing backing of the Visitor Centre and recognising the support we provide. The handheld portable guides for Yanga Homestead have been upgraded and the VIC will continue to be a pickup and drop off destination of those guides in Balranald. Once all details are finalised, the guides will be available 7 days/week from the VIC.




Continued focus:

Social Media Policy – how we use Social Media and the benefits of facts to the visitors (ongoing)

Visitor Centre operating hours - revisit the operating hours of the Balranald Visitor Centre with a view of extending the Monday to Friday opening hours (ongoing)

Website/POS (Point of Sale) – quoting and research on new website and POS systems for Discover Balranald & Surrounds (ongoing)

Merchandise Sales – mark-ups and what we stock (ongoing)

Heritage Near Me – story boards for Railway Line to Nowhere (ongoing – almost ready to send to design)

Promotion planning with DRM (Destination Riverina Murray), NPNSW (National Parks NSW), WAE (We are Explorers) and BSC




Attachments Monthly Statistics Report – December 2018 & January 2019 Tourism Committee Minutes 4th February 2019




Balranald Visitor Centre - Monthly Report - December 2018

Visitors in Centre & Interpretive Pavilion

Top Merchandise Sales

Current Month

Previous Month

Change %

Item No.

Visitor Information Centre

823 792 3.77%

Frog Figurines 99

Interpretive Pavilion 856 724 15.42%

Koala Hill Note Pads etc

54

Oddball Construction Postcards 53

Monthly Merchandise Sales Figures

$4,930.50 $4,519.33 9.10%

Robinvale Estates Oils etc

36

Postcards 36

Social Media and Website Visitation

Facebook

Total Page Likes

Total Reach

Current Month Total Engagement

10,373 18,583 1,501

Website (Since Aug 2016)

Total Number of

Visitors

Total Page

Views 40,342 75,158 This Period 1,091 1,986

murrayriver.com.au Website

No. of times Ad displayed

Direct leads to website

More Information Page Views

Total national

bookings & enquiries

Current Month (Nov) 261 41 256 124

Since Listed 20,083 2,612 22,004 74177




Balranald Visitor Centre - Monthly Report - January 2019

Visitors in Centre & Interpretive Pavilion

Top Merchandise Sales

Current Month

Previous Month

Change %

Item No.

Visitor Information Centre

653 823 -

26.03% Frog Figurines

58

Interpretive Pavilion

642 856 -

33.33% Postcards 27

Magnets 24

Monthly Merchandise Sales Figures

$3,670.13

$4,930.50

-25.56%

Pistachios 22

Souvenirs 19

Social Media and Website Visitation

Facebook

Total Page Likes

Total Reach Current Month Total Engagement

10,374 12,555 1,389

Website (Since

Aug 2016)

Total Number of Visitors

Total Page Views

41,825 77,647 This Period 1,483 2,489

murrayriver.com.au Website

No. of times Ad displayed

Direct leads to website

More Information Page Views

Total national bookings & enquiries

Current Month

212 23 266 139

Since Listed 20,476 2,661 22,505 74,432




Item C - 6 FINANCIAL REVIEW – JANUARY 2019 File number: D19.13456 Reporting Officer: Director of Corporate & Community Development Delivery Program and Long Term Financial Plan Objective: Pillar 6: Our Leadership 6.3.2 – Provide good governance, prudent financial management and effective support services for all its activities. Officer Recommendation:

4. That the report on the Financial Review against Council’ Operational Plan to 31 January 2019 be received and noted.

5.

Purpose of Report The purpose of the Financial Review report is to provide Council with accurate and timely reporting of revenue and expenditure against the adopted Operational and Capital Works budget. EXECUTIVE SUMMARY Council’s Income, Operating Expenditure and Capital Expenditure is reviewed on a monthly basis. Financial information to 31 January 2019 is presented to Council for information. Variations are highlighted in each area with approval being sought in the December 18 Quarterly Budget Review report which is presented to this Council meeting. Variations are required to be made against the original budget due to unforeseen circumstances, changes in response to Council’s requirements and Council’s Policies and decisions. The actual income and expenses have been measured against the revised September Quarterly Review budget for 2018-19 as adopted at the November 18 meeting of Council. The Financial information has been reported against Council’s Functions/Activities at summary level and indicates that Council is on track as budgeted in both revenue and expenses. 48% of the revenue budget has been received or invoiced, and 57% of the budget has been expensed as reported to 31January 2019. 27% of the Capital Works program has been spent.




Revenue and Expenses in this report are listed against the functional areas in the same format for Note 2 in the Annual Financial Statement as follows:- CORPORATE GOVERNANCE This area includes Mayoral, Members and General Manager revenue and expenses associated with governance duties. A budget variation is required in this area for income received from the Community Forum for the amount of $4,000 and RAMROC refund of membership for the amount of $2,230. A budget variation is required for $10,000 for Recruitment Expenses associated with positions in the Finance area. ADMINISTRATION & CORPORATE SERVICES Administrative and Corporate Services includes Finance, Governance, Records Management and Information Technology. Expected revenue received will be under budget by $1.871 million as a result of the Financial Assistance Grant being prepaid in June 2018 and recognised as revenue in the previous financial year. A budget variation is required for additional rates revenue for the amount of $490,000. Expenses are on track with the budget. ENGINEERING ADMINISTRATION Operation administration includes Operations Management, Occupational Health and Safety, the Works Depots, Plant, the Workshop and the Store. A budget variation is required for Recruitment Expenses associated with two senior positions in this area for the amount of $28,000. HEALTH SERVICES Health Service area includes health inspections, food control, inspection & vermin control, Noxious plants and health related activities. A budget variation is required for the Noxious Weeds Grant reduction of $13,950 and an increase in Noxious Weeds expenses for $11,100. PUBLIC ORDER & SAFETY This area includes the Rural Fire Service, SES and Animal Control.




Budget variations are required for Rural Fire Service income for an additional $14,000 for Hazard Reduction and an increase in Rural Fire Service expenses of $39,825 including Fire Fighting Equipment of $30,000 and Personal Protective Equipment of $10,000. The variations for the Rural Fire Service are fully reimbursable. COMMUNITY SERVICES & EDUCATION This area includes the community service activities, Youth support, schools, preschools and Aged Care. HOUSING & COMMUNITY AMENITIES This area includes Town Planning, Domestic and Commercial Waste, Drainage, Stormwater management, Cemeteries, Public Conveniences, Heritage, Council Buildings and Environmental Health. A budget variation is required for the Land Acquisition associated with the Euston Tip for the amount of $9,000. A budget variation is required for an additional $4,000 for Housing repairs and maintenance for electrical work and repairs. RECREATION AND CULTURE This area includes Parks & Gardens, Halls, Swimming Pools, Libraries, Arts, Community Centres and Ovals. A budget variation is required for a grant received for Crown Land Reserves Management Plans for $100,000 with a corresponding expense. A budget variation is required for the Euston Cemetery Road for the amount of $9,710. BUILDING CONTROL This area includes development and management of resources through provision of regulatory service for building and construction projects.

TRANSPORT & COMMUNICATIONS This area includes roads, bridges, airports and associated infrastructure.




BUSINESS UNDERTAKINGS This area includes Tourism, Economic Development, Private Works, Caravan Park and Retirement Hostel and any other business related areas. A budget variation is required for Audit fees associated with the Annual Prudential Compliance Statement for the amount of $3,600. WATER & SEWER Includes all Water and Sewer service. Water revenue is under budget as the fourth quarterly water usage account is in the process of being finalised. CAPITAL WORKS To date $2.45 million from an $8.9 million budget has been spent. This includes Capital Loan repayments of $124,000. The budget has been amended to reflect the changes adopted in the September Quarterly Budget Review. The following table is a summary of Council Revenue and Expenditure to 31 January 2019. The table provides a snapshot of where Council’s finances are at this point of time under each functional area.




Financial Implication Financial risk implications if not managed

Legislative Implication Local Government Act 1993


Attachments Nil

Amended

Adopted Budget January %

Budget Sept Actual Variation

2018/2019 QBR 2018/19

REVENUE

Corporate Governance $12,000 $12,000 $13,618 113%

Admin & Corporate Services $5,616,030 $5,609,030 $3,174,740 57%

Engineering Admin. $105,100 $120,100 $26,903 22%

Health Services $60,080 $76,080 $7,766 10%

Public Order & Safety $273,300 $273,300 $105,525 39%

Community Services & Education. $3,850 $3,850 $557 14%

Housing & Community Amenities $531,140 $531,140 $448,531 84%

Recreation & Culture $783,420 $340,420 $118,560 35%

Building Control $5,000 $5,000 $0 0%

Roads, Bridges & Airport $6,057,010 $6,357,010 $1,348,955 21%

Business Undertakings $1,717,400 $1,747,400 $1,160,010 66%

Water Services $1,326,550 $1,326,550 $1,004,391 76%

Sewer Services $442,660 $1,106,660 $1,056,221 95%

TOTAL REVENUE $16,933,540 $17,508,540 $8,465,777 48%

EXPENSES

Corporate Governance $815,450 $827,450 $404,016 49%

Admin & Corporate Services $1,253,130 $1,252,630 $688,474 55%

Engineering Admin. $548,010 $548,010 $385,257 70%

Health Services $84,140 $100,140 $43,725 44%

Public Order & Safety $401,845 $401,845 $175,659 44%

Community Services & Education. $5,000 $5,000 $1,015 20%

Housing & Community Amenities $610,940 $610,940 $357,236 58%

Recreation & Culture $643,363 $645,363 $440,757 68%

Building Control $57,700 $57,700 $23,610 41%

Roads, Bridges & Airport $1,698,370 $1,698,370 $1,230,526 72%

Business Undertakings $1,889,082 $1,902,082 $1,068,807 56%

Water Services $819,340 $819,340 $344,476 42%

Sewer Services $294,080 $294,080 $98,860 34%

TOTAL EXPENSES $9,120,450 $9,162,950 $5,262,418 57%

TOTAL OPERATING CASH SURPLUS $7,813,090 $8,345,590 $3,203,359 38%

Add FUNDED DEPRECIATION $360,000 $360,000 $210,000 58%

TOTAL OPERATING CASH SURPLUS (Excl. Funded Depr.) $8,173,090 $8,705,590 $3,413,359 39%

DEPRECIATION $4,613,745 $4,613,746 $2,691,411 58%

TOTAL OPERATING DEFICIT/SURPLUS (Inc. Dep) $3,559,345 $4,091,844 $721,948 18%

TOTAL CAPITAL PROJECTS $8,172,765 $8,926,766 $2,453,545 27%

Capital Projects $7,924,125 $8,678,126 $2,329,275 27%

Capital Loan Payments

- General $189,210 $189,210 $94,810

- Water $59,430 $59,430 $29,460

Total Capital including Capital Loan Payments $8,172,765 $8,926,766 $2,453,545 27%

CASH POSITION

AVAILABLE CASH $8,173,090 $8,705,590 $3,413,359

LESS PROPOSED CAPITAL $8,172,765 $8,926,766 $2,453,545

AVAILABLE CASH $325 -$221,176 $959,814

BALRANALD SHIRE COUNCIL

JANUARY FINANCIAL REPORT 2018-19




Infrastructure and Development Reports

Item I – 5 PLANNING ADMINISTRATION

File: D19.13280 Reporting Officer: Director Infrastructure and Development – Ray Davy Operational Plan Objective: Pillar 5: Our Infrastructure – A community that maintains and strengthens its natural and built environment Officer Recommendation: That the report be noted.

Purpose of Report To advise Council of activities in the Planning area. Report The following Construction Certificates, Complying Development Certificates, Section 68 Certificates, Occupation Certificates and / or Notices of Determination have been issued under delegated authority since the December 2018 meeting of Council.

Application Owner/Applicant Locality Description

DA 18/2019 Mr D.A Freeman 42 Nixon Street Euston

Dwelling

DA 21/2019 Statewide Demolition

Pty Ltd for Joseph

Lanteri Pty Ltd

79 McGinty Drive Euston

Demolition of Fire

Damaged Dwelling

DA 22/2019 Mr C. Costa for Costa

Holdings Investments

Pty Ltd

Bella Vista Close Euston

Shed Extension

DA 23/2019 Mr F.A. & Mrs D.C.

Liparota

80 McGinty Drive Euston

Shed

DA 25/2019 Mr P.G. &

Mrs M.L. Comitti

94 Piper Street Balranald

Shed

OC 07/2019 James Golsworthy

Consulting

61 Bank Street Balranald

Stage 1 of

Accommodation

Facility including

144 SOUs and

common facilities




The following numbers of other certificates have been issued.

10.7(2) 10.7(5) 121ZP 735A Drainage Diagram

Noxious Weeds

6 1 1 1 6 0


Legislative Implication The approvals process.


Attachments Nil.




Item I - 6 MAINTENANCE AND CONSTRUCTION PROGRAM File: D19.13286 Reporting Officer: Director of Infrastructure and Development – Ray Davy Operational Plan Objective: Pillar 5: Our Infrastructure – A community that maintains and strengthens its natural and built environment Officer Recommendation: That the report be noted.

Purpose of Report To provide Council with a progress report on works, since the December meeting. Report 1. Roads Program The following works are in progress or have been completed:

a) Capital Works Programs

Works have been undertaken in the following areas:

MR67 survey complete and site mobilisation under way

MR514 survey and design complete

Implementation planning under way for Market Street upgrade

Truck wash upgrade under construction, estimated 34% complete with concrete works to commence next week. The project will be ready for trial usage by second week of March

b) Maintenance

Storm damage rectification on Hatfield – The Vale Road

1.1 Drought Relief Advice has been received that $300,000 will be made available under the Drought Relief Heavy Vehicle Access Program for works on the Mildura-Ivanhoe Road. Confirmation of this and the associated terms of the grant are not yet known. 1.2 Wool Track Project: MR67 Survey and set out complete and site mobilisation under way. The lease holder on Retreat Station has refused to provide access to the proposed source of basecourse grade gravel and alternatives are being explored. However, this is not expected to delay the completion of the project.




2 Water Supply and Sewerage Program

Sewer Pump Station Inspections has been completed and report has been received.

3 Miscellaneous Works

3.1 Gravel Extraction/Supply and Investigations Submission to Crown Land delayed pending resolution of the review of potential alternative sources.

3.2 Balranald and Euston Town Works Reserves and town street landscaping maintenance is ongoing. 3.3 Sports Facilities Upgrades Scoping meetings have been held with stakeholder groups regarding proposed upgrades to facilities at the swimming pool and the football/netball club building, as per grants received under the Stronger Communities program. 3.4 Plant hire tender (panel contract) Tenders received from parties wishing to be included in a panel of Preferred Suppliers for plant hire are currently being assessed.

QUESTIONS ON NOTICE

CONFIDENTIAL MATTERS

Financial Implication As per budgeted works program.

Legislative Implication Nil.

Policy Implication Various

Attachments Nil

present: apologies: disclosure of interests ......before adopting a new code of meeting practice,...

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