preparing today for tomorrow · 1/16/2013 · (fall, winter, spring) fall 2012: 68* (as of nov...

PREPARING TODAY FOR TOMORROW

S t r a t e g i c P l a n P r o g r e s s U p d a t e t o t h e R e d C l a y B o a r d o f E d u c a t i o n

J a n u a r y 1 6 , 2 0 1 3

Objectives

1. What did we accomplish in the first 6 months

of the Strategic Plan?

2. How are we managing the plan and measuring

its impact?

3. What’s ahead for the next 6 months?

Key Terms & Acronyms

LEADING INDICATORS

Performance measures that are available throughout

the year, generally on a monthly, quarterly, or

semi-annual basis.

LAGGING INDICATORS

Performance measures that are available less

frequently, usually on an annual basis, at the end of

the year.

Key Terms & Acronyms AP Advanced Placement

AVID Advancement via Individual

Determination

BLT Building Leadership Team

COIP Community of Interested Persons

CTE Career and Technical Education

ELLs English Language Learners

ESL English as a Second Language

IB International Baccalaureate

IEP Individualized Education Program

MP marking period

PD professional development

PLC professional learning community

PZ Partnership Zone

RCPAC Red Clay Parent Advisory Council

RTI Response to Intervention

STEM Science, Technology, Engineering &

Mathematics

SIOP Sheltered Instruction Observation

Protocol

SWDs students with disabilities

TBD to be determined

YTD year-to-date

A R e v i e w o f Our Plan

The Framework

Red Clay wil l be recognized as a leader in

increasing achievement and improving outcomes for al l students.

VISION

High Expectations for All ▪ Continuous Improvement

Meaningful Collaboration ▪ Rich Diversity

VALUES

To provide the environment, resources, and commitment

necessary to ensure every student succeeds

MISSION

5 Strategic Goals

All students wil l read at or above grade level by the end of third grade. 2

Schools wil l continue to close the achievement gap for al l students,

with a focus on English Language Learners and students with disabil ities .

3

All students wil l graduate college - and career-ready. 4

Every classroom wil l have a highly effective educator led by

highly effective administrators.

1

Parents and the community wil l be engaged in the education of students . 5

4 Core Strategies

Implement best-in-class talent management / human capital systems and

strategies to promote continuous improvement and educator success.

2

Build strong relationships with students, famil ies, and community

partners.

3

Provide the appropriate resources, conditions, and capacity to foster

the highest level of student learning and success, particularly in our

lowest-performing schools.

4

Provide a high-quality educational experience that is rigorous

and engaging for al l students.

1

Our Progress to Date

Status of Implementation

75%

20% 5% SLIGHTLY OFF-TRACK /

BEHIND SCHEDULE

15 activities

ON-TRACK / ON SCHEDULE

58 activities

OFF-TRACK / BEHIND SCHEDULE

4 activities

GOAL 1

Highly Effective

Educators

Implementation Snapshot

# OF AC TIVIT IES COMPLETED 0

# OF AC TIVIT IES UN DERWAY 14

# OF AC TIVIT IES N OT STARTED 1

TOTA L # O F A C T I V I T I E S 15

Recent Highlights

Established follow-up PD evaluation survey

68 formative evaluations reviewed by expert

evaluators

Increased number of PLC teams that are

operational

Recent Highlights

Curriculum & Instruction department working with

BLTs to develop sustainable school-level PD

Providing targeted support to schools

Developing Common Core implementation plan

Creating blended PD

Measuring Our Progress

INDICATOR BASEL INE TARGET

[LEADING/LAGGING] % of respondents agreeing that “I am likely to use the strategy/ content,” as rated

on PD Workshop Survey (initial) 1

TBD TBD

[LEADING/LAGGING] % of respondents agreeing that “I believe my job performance will improve

because of the strategies/content learned,” as rated on PD Workshop Survey (initial) 1

TBD TBD

[LEADING/LAGGING] % of respondents agreeing that “The strategies/content learned will benefit my

students,” as rated on PD Workshop Survey (initial) 1

TBD TBD

[LEADING/LAGGING] % of respondents agreeing that they use the content/strategies, as rated on PD

Follow-up Survey 1, 2

TBD TBD

[LEADING/LAGGING] % of respondents agreeing that they believe their use of the content/strategies

has increased student achievement in their classroom, as rated on PD Follow-up Survey 1, 2

TBD TBD

Sub-strategy 1.1 Develop systemic PD processes to ensure a high-quality educational experience that is

rigorous and engaging for all students.

1 Leading: Monthly, YTD; Lagging: Total for year. 2 New survey in development as of December 2012



[LEADING] # of DPAS II evaluations reviewed by expert evaluators/ committee 3

(Fall, Winter, Spring)

Fall 2012: 68*

(as of Nov 2012)

Winter 2013: 55

Spring 2013: 55

[LEADING] # of targeted PD workshops to specific Framework for Teaching

components, criteria, and elements (Fall, Winter, Spring)

Fall 2012: 6

(as of Dec 2012)

Winter 2013: 2

Spring 2013: 2

[LAGGING] # of DPAS II evaluations reviewed by expert evaluators/committee

(annual/total)

TBD May 2013: 78

[LAGGING] # of targeted PD workshops to specific Framework for Teaching

components, criteria, and elements (annual/total)

TBD May 2013: 10

Sub-strategy 2.1 Align PD to highest DPAS II need areas and frequently evaluate effectiveness of PD

programs.

3 Reviewed using a Red Clay DPAS II-R feedback document



[LEADING] % of highly effective teacher applicants (experienced teachers) Jun 2013: TBD TBD in Jun 2013

[LEADING] % of highly qualified teacher applicants (novice teachers) Jun 2013: TBD TBD in Jun 2013

[LEADING] % of staffing positions filled by highly effective teachers (experienced

teachers)

Jun 2013: TBD TBD in Jun 2013

[LEADING] % of staffing positions filled by highly qualified teachers (novice teachers) Jun 2013: TBD TBD in Jun 2013

[LAGGING] Teacher retention rate Jun 2013: TBD TBD in Jun 2013

[LAGGING] % increase of effective or highly effective teachers Jun 2013: TBD TBD in Jun 2013

Sub-strategy 2.2 Implement a new system for recruiting, developing, supporting, evaluating, and rewarding

educators.



[LEADING] Total # of walkthroughs completed monthly (per school), at PZ and

Focus schools only

PZ Schools (avg) Nov 2012: 24/month

Focus Schools (avg) TBD in 2013–14

Monthly: 30

[LEADING] % of visible Essential Questions/Content Objectives, at PZ and Focus

schools only

PZ Schools Mid-Jan 2013: TBD

Focus Schools TBD in 2013–14

Monthly: 100%

[LEADING] % of evident “Look for” Strategies (Classroom Instruction That Works/

SIOP), at PZ and Focus schools only

PZ Schools Mid-Jan 2013: TBD

Focus Schools TBD in 2013–14

Monthly: 100%

[LAGGING] % of teachers rated highly effective, at PZ and Focus schools compared to non-PZ and Focus schools

Mid-Jul 2013: TBD 2013–14: 100%

Sub-strategy 2.5 Increase the number of highly effective teachers in the lowest-performing schools.

GOAL 2

Literacy by Grade 3




# OF AC TIVIT IES NOT STARTED 3


Recent Highlights District-wide scheduling of 90-minute ELA block,

45 minutes of Writing, and 30 minutes of RTI

Small group reading intervention added to summer

enrichment program

12 literacy coaches hired and trained

Over 800 hours of coaching provided in targeted

elementary schools

Systemic 4-year PD program underway, focused on

quality reading instruction

Recent Highlights Classroom teacher training sessions completed:

Literacy-Rich Environment & Key Areas of Reading

Whole Group Reading Instruction

Phonemic Awareness / Phonics Instruction

Specialist training sessions completed:

RTI: The When, Where, Why & How

Intervention Tools to Provide Targeted Reading

Instruction (Parts I & II)

3 sessions of administrative PD completed, aligned

to classroom and specialist training



[LEADING] % of Grade K–3 students scoring 80% or higher on Scott Foresman Benchmark Assessments

Fall 2012: 18.7% (Gr. 2/3)

Spring 2013: 20%

[LEADING/LAGGING] % of Grade K–1 students at DIBELS Benchmark or Core Spring 2012: 77% Fall 2012: 61.3%

Spring 2013: 82%

[LEADING] % of Grade 2 students at MAP 40th percentile or above Spring 2012: 66% Fall 2012: 57%

Spring 2013: 71%

[LAGGING] % of Grade 2 students meeting growth projections on NWEA Reading

Spring 2012: 67.6% Spring 2013: 73%

Sub-strategy 1.2 Ensure that all students have access to the ELA curriculum aligned with the Common Core

state standards.



[LEADING] # of hours of early and extended instructional time provided to targeted students (before- and after-school programs)

TBD TBD

[LEADING] Average daily attendance for the pre-school program 2011–12: 90.92% (1st MP)

2012–13: 91.72% 2012–13: 92%

[LEADING] % attendance in Extended Learning Time (before- and after-school programs)

TBD TBD

[LEADING] % attendance at summer enrichment program 2012: 75% 2013: 85%

[LAGGING] % of students in before- and after-school programs who met their target on MAP (Grade 2) and DCAS Reading (Grade 3)

TBD TBD

[LAGGING] % of Pre-K students demonstrating kindergarten readiness on TOPEL 2012: 91% 2013: 92%

[LAGGING] Spring-to-Fall DCAS Instructional Score change 2012: -0.8 points 2013: +2 points

Sub-strategy 1.3 Expand opportunities for early and extended learning.



[LEADING] % of literacy PD participants (teachers) who rate literacy PD as effective or very effective

TBD TBD

[LEADING] % of literacy PD participants (administrators) who rate literacy PD as effective or very effective

TBD TBD

[LAGGING] % of highly effective K–3 teachers in PZ/Focus schools vs. non PZ/Focus schools TBD TBD

[LAGGING] % of highly effective K–3 administrators in PZ/Focus schools vs. non PZ/Focus schools

TBD TBD

Sub-strategy 2.3 Implement a systemic 4-year PD plan for all K–3 teachers and administrators, targeting PZ

or other low-achieving schools.



[LEADING] # of parent participants in monthly literacy workshops TBD TBD

[LEADING] # of mentors serving K–3 students TBD TBD

[LEADING] # of community literacy volunteer hours TBD TBD

[LAGGING] % of parents rating literacy PD as effective TBD TBD

[LAGGING] % of community mentors rating experience as effective TBD TBD

Sub-strategy 3.1 Increase parent and community involvement in literacy initiatives.



[LEADING] # of coaching hours provided in targeted elementary schools Sep–Dec 2012: 866 Jan–May 2013: 934

[LEADING] % of literacy PD participants (teachers) who rate literacy PD as highly effective

TBD TBD

[LEADING] % of literacy PD participants (administrators) who rate literacy PD as highly effective

TBD TBD

[LAGGING] % of highly effective K–3 teachers and administrators in PZ/Focus schools vs. non-PZ/Focus schools

TBD TBD

Sub-strategy 4.2 Increase district and school capacity to implement and support early literacy.



[LEADING] # of hours of monthly release time for K–3 teachers Fall 2012: 3 hours per month per school

Spring 2013: 3 hours per month per school

[LEADING] Movement between RTI tiers for each cycle review (% of students in Tier 1)

2012 (Cycle 1 to 4): 1% point decrease

Fall 2012 (Cycle 1 to 2): 4% point reduction

2013: 2% point increase

[LAGGING] % of Grade 3 students proficient in DCAS Reading, Title I schools only

Spring 2012: 48% Spring 2013: 53%

Sub-strategy 4.3 Ensure appropriate conditions exist to support our goals.

GOAL 3

Closing the

Achievement Gap

Recent Highlights

Specific focus on the education of SWDs and ELLs

Stakeholder involvement in developing a vision for

the education of SWDs and ELLs

Plan for the implementation of Common Core

Dedicated position in the Curriculum & Instruction

department (Instructional Supervisor of Special

Education Services)



[LEADING] % of SWDs inside the general ed. classroom >80% of the day 2011: 52.6% 2013: 66%

[LEADING] % of SWDs with out-of-school suspensions vs. non-SWDs 30% 20%

[LEADING] % of ELLs with out-of-school suspensions vs. non-ELLS 19% 9%

[LAGGING] % of SWDs proficient on DCAS (Spring to Spring) 2012: Math: 17% Reading: 19%

2013: Math: 20% Reading: 22%

[LAGGING] % of ELLs proficient on DCAS (Spring to Spring) 2012 Math: 30% Reading: 21%

2013: Math: 33% Reading: 24%

Sub-strategy 1.4 Promote an inclusive environment in which ELLs and SWDs have access to a high -quality

education with a rigorous and engaging curriculum.



[LEADING] Achieve 3000 usage rates per school, with fidelity to implementation Spring 2013: TBD TBD

[LEADING] % of students “Intensive” on DIBELS, Grades K–1 Spring 2012: 12% Fall 2012: 24%

Spring 2013: 8%

[LEADING] % of students below 25th percentile on MAP, Grade 2 Spring 2012: 24% Fall 2012: 32%

Spring 2013: 20%

[LEADING] % of students identified as at risk on the RTI screener, Grades 3–5 Spring 2013: TBD TBD

[LAGGING] % of teachers of SWDs who are rated highly effective Aug 2013: TBD TBD

[LAGGING] % of teachers of ELLs who are rated highly effective Aug 2013: TBD TBD

[LAGGING] % of teachers of SWDs who are novice, compared to non (ratio) Dec 2012: 33.1 % vs. 0.09%

Dec 2013: TBD

Sub-strategy 2.4 Establish a sustained, district-wide commitment to providing teachers with the skills and

knowledge needed to close the achievement gap.



[LAGGING] % of teachers of ELLs who are novice, compared to non (ratio) Dec 2012: 31.5% vs. 0.09%

Dec 2013: TBD

[LAGGING] % of teachers of SWDs who are emergency certified, compared to non (ratio)

Dec 2012: 17.5% vs. 0.09%

Dec 2013: TBD

[LAGGING] % of teachers of ELLs who are emergency certified, compared to non (ratio) Dec 2012: 10% vs. 0.05%

Dec 2013: TBD

[LAGGING] RTI Screeners Grades K–5: % of students advancing more than 1.5 instructional levels

Jun 2013: TBD

Jun 2014: TBD

Sub-strategy 2.4 Establish a sustained, district-wide commitment to providing teachers with the skills and

knowledge needed to close the achievement gap.



[LEADING] % of parents of SWDs who attend their student’s IEP meeting 4 Nov 2012: 96.55%

Nov 2013: 96.55%

[LEADING] PTA attendance, monthly, by parents of SWDs compared to parents of non-SWDs TBD TBD

[LEADING] PTA attendance, monthly, by parents of SWDs compared to parents of non-SWDs TBD TBD

[LEADING] Parent-teacher conference attendance, monthly, by parents of ELLs compared to parents of non-ELLs

TBD TBD

[LEADING] Parent-teacher conference attendance, monthly, by parents of ELLs compared to parents of non-ELLs

TBD TBD

[LAGGING] PTA attendance, annually, by parents of SWDs compared to parents of non-SWDs TBD TBD

[LAGGING] PTA attendance, annually, by parents of ELLs compared to parents of non-ELLs TBD TBD

Sub-strategy 3.2 Increase district-wide parent involvement in support of ELLs’ and SWDs’ success.

4 Sample of IEPs from 6 district schools



[LEADING] # of community partners actively serving/focused on SWDs and/or ELLs TBD TBD

[LAGGING] # of partnerships rated effective (as rated by the partner and the district) TBD TBD

Sub-strategy 3.3 Increase district-wide community involvement in support of ELLs’ and SWDs’ success.



[LEADING] % of funds expended to support Goal 3 (semi-annual) Feb 2013: TBD TBD

[LEADING] Total allocation of resources in alignment with the district’s plan for SWDs Aug 2013: TBD TBD

[LEADING] Total allocation of resources in alignment with the district’s plan for ELLs Aug 2013: TBD TBD

[LAGGING] % of district allocations expended on support of SWDs and ELLs Aug 2013: TBD TBD

[LAGGING] % of recommended funding priorities allocated in alignment with the district’s plan for SWDs and ELLs

Aug 2013: TBD TBD

Sub-strategy 4.4 Provide targeted district- and school-level resources to support ELLs and SWDs in their

education experiences.

GOAL 4

College

& Career

Read i n e s s

Recent Highlights

AVID program for college readiness established at

4 high schools

81% of AVID students earned a ‘C’ or above on

Honors/AP classes the first marking period

Dual enrollment with Del Tech for Construction/

HVAC/ Plumbing, etc.



[LEADING] # of students in AP courses 2012: 796 2013: 836

[LEADING] # of students taking AP exams 2012: 578 2013: 606

[LEADING] # of students in IB program 2012: 60 2013: 75

[LEADING] # of students in STEM summer enrichment program taking Honors Math/ Science

2012: 90 2013: 112

[LEADING] # of students in CTE courses 2012: 6,700 2013: 6,834

[LAGGING] # of tests scoring 3 or above on AP exams 2012: 402 2013: 422

[LAGGING] College enrollment and retention rates 2012: 63% (Class of 2011), 81% (Class of 2010)

2013: 66% (Class of 2012), 82% (Class of 2011)

Sub-strategy 1.6 Provide increased opportunities for rigor and participation in AP, IB, STEM, and CTE

programs.



[LEADING] # of teachers teaching AP, IB, STEM, and CTE courses 2012: 95 2013: 100

[LEADING] # of teachers who are teaching AP, IB, STEM, and CTE and participating in related PD

Jun 2013: TBD

TBD

[LAGGING] % of teachers teaching AP, IB, STEM, and CTE who are rated highly effective Aug 2013: TBD

2014: 75%

Sub-strategy 2.6 Increase the number of highly effective AP, IB, STEM, and CTE teachers.



[LEADING] # of dual enrollment opportunities 2012: 85 2013: 95

[LEADING] # of colleges and universities at the annual Red Clay job fair 2012: 40 2013: 50

[LEADING] # of job shadowing, internship, co-op, and apprenticeship opportunities offered to students

2012: 0 2013: 15

[LAGGING] Graduation rate 2012: 75% 2013: 77%

Sub-strategy 3.4 Partner with local colleges, universities, and community organizations to improve college

and career readiness.



[LEADING] # of students enrolled in AVID program 2012: 53 2013: 80

[LEADING] # of students utilizing Tutor.com assistance program 2012: 100 2013: 150

[LEADING] % of students taking AVID that earn ‘C’ or above in Honors/AP classes (marking period)

2012: 80% (1st MP)

2012: 2% increase per MP

[LEADING] % of AP students that earn ‘C’ or above (marking period) 2012: 85%

2012: 1% increase per MP

[LAGGING] % of students taking AVID that earn ‘C’ or above in Honors/ AP classes (full year)

2012: TBD 2013: 75%

[LAGGING] % of AP students that earn ‘C’ or above (full year)

2012: 93% 2013: 95%

Sub-strategy 4.5 Instill in Red Clay students an academic tenacity that drives them to pursue and engage in

challenging, high-level studies.

GOAL 5

Parent &

Community

Engagement





T O TA L # O F A C T I V I T I E S 10

Recent Highlights

$32,876 Race to the Top grant awarded to enhance parent

education model

Visit to Model Parent Academy sites (North Carolina,

Boston, and Montgomery County, MD)

Parent forum content developed through collaboration of

Office of Students Services and Office of Federal Programs

Community partners and stakeholders identified,

COIP meeting schedule developed



[LEADING] # of Superintendent’s Parent Council meetings held 3 4

[LEADING] # of attendees at Superintendent’s Parent Council meetings 2012: 19.5 avg 2013: 25

[LEADING] # of RCPAC meetings held 2012: 9 2013: 9

[LEADING] # of attendees at RCPAC meetings 2012: 16 avg 2013: 20 avg

[LEADING] % of parents 5 who agree that the district communicates effectively in a variety of ways addressing diverse social, language, and cultural backgrounds

Jan 2013: TBD TBD

[LEADING] % of parents 5 who agree that the district provides parents with efficient customer service

Jan 2013: TBD TBD

[LAGGING] % of parents who agree that the district communicates effectively in a variety of ways addressing diverse social, language, and cultural backgrounds

2012: 4.3 avg 2013: 4.5 avg

[LAGGING] % of parents who agree that the district provides parents with efficient customer service

Jun 2013: TBD

TBD

Sub-strategy 3.6 Hold ourselves accountable to parents and provide them with efficient customer service.

5 RCPAC members and Superintendent’s Parent Council members only



[LEADING/LAGGING] # of parent attendees at monthly parent forum 6 TBD TBD

[LEADING/LAGGING] # of ESL classes 7 TBD TBD

[LEADING/LAGGING] # of parent attendees at ESL classes 7 TBD TBD

[LEADING/LAGGING] # of school-level parent education sessions 7 TBD TBD

[LEADING/LAGGING] # of parent attendees at school-level parent education sessions 7 TBD TBD

[LAGGING] # of parent forums held (total for year) 2012: 8 2013: 8

Sub-strategy 3.7 Increase parent involvement in students’ success.

6 Leading: Monthly; Lagging: Total for year. 7 Leading: Quarterly; Lagging: Total for year.



[LEADING] # of COIP meetings held TBD Bi-monthly

[LEADING] # of attendees at COIP meetings TBD TBD

[LEADING] # of community partners who support parent involvement TBD TBD

[LAGGING] % of community partnerships rated effective in supporting Red Clay families (as rated by the partner and the district)

TBD TBD

Sub-strategy 3.8 Increase community involvement in the success of our students and our schools.

Accomplishments

New Funding

Program Launched

Encourages schools and

departments to explore

strategies and programs

that align to the 5 goals

Over $300,000 awarded to date

Average award size: $11,000

Top requests:

Instructional technology

Before/after-school programs

Funds still available as of

December 2012

School Success

Planning

Process established for aligning

school-level plans to the

Strategic Plan

Conrad selected as a model

with strong BLT tie-in

Schools tiered for support

based on feedback from

building liaisons

Full alignment expected in

SY 2013–14

Employee

Goalsetting

District administration’s

annual goals aligned with the

Strategic Plan framework

New goalsetting form piloted

by Department of Student

Support Services

Strategies and priorities set

for SY 2012–13

Project Management

Phase-in

Project plans developed for

all Strategic Plan activities

Project managers named,

teams formed

Group trainings, one-on-one

follow-up support provided

to implementation teams;

technical assistance ongoing

Web-based project

management tool launched,

users trained

Communication

& Transparency

Strategic Plan website

expanded, new content

added regularly

Special episode of Red Clay

This Week (available online)

Strategic Plan “Superstars”

recognized in the central

office’s weekly newsletter

to school principals

Information and handouts

provided at the annual

Family Resource Fair

w w w . e d l i n e . n e t / p a g e s / R e d C l a y / S t r a t e g i c _ P l a n

What’s Ahead

Next Steps

Monthly progress reports to

the Superintendent’s Council

(available online)

Presentation to RCPAC

planned for February

Next progress update to the

Red Clay Board of Education:

June 19

Related activities publicized

on the Strategic Plan website

preparing today for tomorrow · 1/16/2013 · (fall, winter, spring) fall 2012: 68* (as of nov...

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