preparing for the big day

PresentationsPresentations

Jeanne LeBron, AMEC Earth & Environmental Jeanne LeBron, AMEC Earth & Environmental

Student Initiative Mentoring Program Workshop Student Initiative Mentoring Program Workshop

Jan. 2007Jan. 2007

Jeanne LeBron, AMEC, Jan., 2007Jeanne LeBron, AMEC, Jan., 2007 22

Preparing for the Big DayPreparing for the Big Day

• PresentationsPresentations• Slide TipsSlide Tips• Presenter TipsPresenter Tips

• Competition Day Details Competition Day Details

• Questions and AnswersQuestions and Answers


The Presentation PurposeThe Presentation Purpose

• To Explain Your Project to To Explain Your Project to

the Judges the Judges

• Pick Highlights Pick Highlights

• Your Judges Have Already Your Judges Have Already

Read Your Written ProposalRead Your Written Proposal


The Presentation ToolsThe Presentation Tools

• Drawings and Display Drawings and Display

Boards Boards

• Models Models

• PowerPoint SlidesPowerPoint Slides


Plan AheadPlan Ahead

• Number of Slides Number of Slides • Estimate Approximately Estimate Approximately

1 Slide Per Minute1 Slide Per Minute

• Slide Should Be up for Slide Should Be up for

Minimum of 15 Seconds Minimum of 15 Seconds


Presentation OutlinePresentation Outline

• Tell Them What You Are Tell Them What You Are

Going to Tell ThemGoing to Tell Them

• Tell Them Tell Them

• Tell Them What You Told Tell Them What You Told

ThemThem


Slides should be ReadableSlides should be Readable

• Six Bullet Points MaximumSix Bullet Points Maximum

• Short Sentences in Length Short Sentences in Length

and Contentand Content


Mission StatementMission Statement

The program is designed to stimulate interest The program is designed to stimulate interest and excitement among area students with an and excitement among area students with an interest in architectural, engineering and interest in architectural, engineering and science-related fields. This is done by science-related fields. This is done by allowing students to learn from a professional allowing students to learn from a professional work environment, rather than an academic work environment, rather than an academic one. It gives the students the opportunity to one. It gives the students the opportunity to participate in a “real-world” project participate in a “real-world” project facilitated by professionals who are employed facilitated by professionals who are employed in the field. The competition process is in the field. The competition process is designed to provide the students with an designed to provide the students with an experience in how professionals define the experience in how professionals define the scope of a problem, work through & finally scope of a problem, work through & finally present their solutions on engineering present their solutions on engineering projects utilizing teams of people with projects utilizing teams of people with different talents.different talents.


Don’t Be Too CreativeDon’t Be Too Creative

• Keep it SimpleKeep it Simple

• Don’t Distract Your Don’t Distract Your

Audience From What Audience From What

YouYou AreAre SayingSaying


Watch Watch the Color Selectionthe Color Selection

Don’t Give your Audience Don’t Give your Audience a Headache. a Headache.



Watch Watch youryour Fonts Fonts Too Too ManyMany Types Types

Special FontsSpecial Fonts


1212Jeanne LeBron, AMEC, Jan., 2007Jeanne LeBron, AMEC, Jan., 2007


Don’t Let Slide Animation Go Don’t Let Slide Animation Go Wild Wild

Too Much Can Distract From Too Much Can Distract From What You Are SayingWhat You Are Saying

Less Is MoreLess Is More


Using PhotosUsing Photos

• Relate to What Relate to What

You Are talking AboutYou Are talking About

• Should Have Good Quality Should Have Good Quality

and Clarityand Clarity

• Watch File Size of PhotoWatch File Size of Photo


Use Graphs Not Data ListsUse Graphs Not Data Lists

• Make Sure Your Graphics Make Sure Your Graphics

Are ClearAre Clear

• Use Pie Use Pie

Graphs or Graphs or

Bar Charts Bar Charts

for Datafor Data

0

10

20

30

40

50

60

70

80

90

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

EastWestNorth


Proofread Your SlidesProofread Your Slides

Aoccdrnig to rscheearch at Aoccdrnig to rscheearch at Cmabridge Uinervtisy it deosn’t Cmabridge Uinervtisy it deosn’t mttaer in waht oredr the ltteers in mttaer in waht oredr the ltteers in a word are, the olny iprmoetnt a word are, the olny iprmoetnt tihng is that the frist and lsat tihng is that the frist and lsat ltteer be at the rghit pclae. The ltteer be at the rghit pclae. The rset can be a total mses and you rset can be a total mses and you can sitll raed it wouthit porbelm. can sitll raed it wouthit porbelm. This is bcuseae the huamn mnid This is bcuseae the huamn mnid deos not raed ervey lteter by deos not raed ervey lteter by istlef, but the wrod as a wlohe.istlef, but the wrod as a wlohe.


Now That the Slides Now That the Slides Are in Order, Are the Are in Order, Are the Speakers?Speakers?


SpeakersSpeakers

• Involve ManyInvolve Many

• Smooth TransitionsSmooth Transitions

• Personal & Comfortable Personal & Comfortable • Face the Audience, Face the Audience,

Not the SlidesNot the Slides• Do Not Just Read the Do Not Just Read the

SlidesSlides


Dress AppropriatelyDress Appropriately


Team ChecklistTeam Checklist

Check• Dress • Hair• Gum• Teeth• Coins


The First Three Rules for a The First Three Rules for a Good Presentation:Good Presentation:

• RehearseRehearse




Add Rule 4: RelaxAdd Rule 4: Relax

• Don’t Present – Share Don’t Present – Share

Your Excitement About Your Excitement About

the Projectthe Project

• Have FunHave Fun

• Mistakes Happen – Relax Mistakes Happen – Relax

& Continue& Continue


Presentation PeriodPresentation Period

Set-up Set-up 10 Minutes10 MinutesPresentationPresentation 20 Minutes20 MinutesQuestion & Answer Question & Answer 10 Minutes10 MinutesClean-upClean-up 5 Minutes 5 MinutesTransitTransit 5 Minutes 5 Minutes


Scott Conference CenterScott Conference Center


EvaluationEvaluation

• Same Judges Will Evaluate Same Judges Will Evaluate

Written Proposal and Oral Written Proposal and Oral

PresentationPresentation

• Percentages of Final Score:Percentages of Final Score:Written ProposalWritten Proposal 30%30%

Oral PresentationOral Presentation 60%60%

Submittal PointsSubmittal Points 10%10%


Presentation Room Presentation Room

• Area 26 Feet by 44 FeetArea 26 Feet by 44 Feet• Two 2’x5’ Tables, Two EaselsTwo 2’x5’ Tables, Two Easels• Smart Board or Super PodiumSmart Board or Super Podium• Teams Responsible for Any Teams Responsible for Any

Other Equipment NeededOther Equipment Needed


Super Super PodiumPodium

• Computer Computer

Which Which

Displays Displays

Through a Ceiling Mounted Through a Ceiling Mounted

Projector Onto a ScreenProjector Onto a Screen• Also Has an Overhead Also Has an Overhead

Projector, DVD and VCRProjector, DVD and VCR


Smart BoardSmart Board

• Computer Computer Which Displays Which Displays Through a Big Screen Through a Big Screen TV, Often With “Touch” TV, Often With “Touch” CommandsCommands

Questions?Questions?

preparing for the big day

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