preparation for the review

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KEITH HASLETT CEng MICE

PREPARATION FOR THE ICEPROFESSIONAL REVIEW

20th September 2010

G&S Forum

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Review Preparation

The Review Specification

Starting the Submission

Continuing Professional Development (CPD)

Experience Report

Project Report

Submission

Presentation

Review Day

Written Assignment

Lessons Learnt

OUTLINE

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REVIEW PREPARATION

TIMELINE

How long will it take to prepare?

Minimum of 6 months to start the process

Allow adequate time for Sponsor’s to Review and Comment

Remember the need to prepare for all parts of the jigsaw Interview / Presentation and the Written Assignment

Create a programme with Key Milestones

SEE EXAMPLE

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PROGRAMME WITH KEY MILESTONES

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REVIEW PREPARATION

THE SUCCESSFUL CANDIDATE WILL ALSO BE:

A Good Communicator

Observant

Clear Thinking

ArticulateAnd will

INSPIRE CONFIDENCE

FUNDAMENTAL CHARACTERISTICS

Broad Technical Knowledge and Understanding

Lateral Thinker

Self – Motivated

Facilitating

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REVIEW PREPARATION

CHECKLIST Review your Experience and Competence against the Criteria

Review your CPD – Is it Enough? Variety? ICE Activities?

Review your HS&W training – Is it enough? (MGN 20)

Check other candidates successful submissions

Identify possible Projects

Keep Informed: Read NCE (Not Back to Front!) and Broadsheets

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THE REVIEW SPECIFICATION

ATTRIBUTES: ICE 3001 / 3002 / 30031. Engineering Knowledge & Understanding

2. Engineering Application

3. Management & Leadership

4. Independent Judgement & Responsibility

5. Commercial Ability

6. Health Safety & Welfare

7. Sustainable Development

8. Interpersonal skills and Communication

9. Professional Commitment

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STARTING THE SUBMISSION

QUESTIONS YOU MAY ASK… How am I going to prove my competence?

Why does it appear to be so complicated?

MAKE SURE YOU COMPLY WITH THE CURRENT RULES Ensure you have the most recent version of the rules.

Contact ICE NI and obtain the latest set of Forms etc

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Every part of your submission is essential to the whole jigsaw

All pieces of the jigsaw are important….so nothing can be omitted

Copying a recent successful submission is not a path to success

Each candidate will have a different shape and size of jigsaw

FORMS EXPERIENCE REPORT

INTERVIEWS

CPD PROJECT REPORT

PRESENTATION WRITTEN TEST

SUPPORTING DOCUMENTS

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THE FORMS The Application Forms will create an impression

Untidy or poorly filled in boxes will create the wrong impression

Table A asks for your expertise to match suitability with a Reviewer

DO NOT leave this task to the last minute!


INTERVIEW

CPD PROJECT REPORT



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THE PRECIS

Provide a ‘Summary’ of the Experience & Project Report

Aim is for ICE Staff to check at least One Reviewer is suitable

Do not exceed one A4 Page

The Precis is only designed to give a brief outline of the reports

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THE SPONSORS

The Lead Sponsor is not necessarily your nominated SCE

The Lead Sponsor is accountable to the ICE in their opinion of you

Their Responsibilities are three fold:1) Satisfy themselves that you have a realistic chance of becoming a

Professional Engineer

2) Certify that your submission is a reasonable and honest reflection of your experience and capabilities

3) Check that none of your other sponsors have any misgivings

Be Careful in the selection for the remaining Sponsors

Ensure the Sponsors know your work and can answer any questions

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CONTINUING PROFESSIONAL DEVELOPMENT (CPD)

Personal Development Record 5 Days or 30 hours/Year

Minimum Days Required

HS&W – See MGN20

Range of Topics

Achievements by any Means

ICE Involvement


INTERVIEW

CPD PROJECT REPORT



Development Action Plan Goals and Targets

CPD Activity

Measurement?

Could link to Company Appraisal

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EXPERIENCE REPORT

This 2000 word report is to demonstrate how the attributes were developed through your experience

Important to keep the content concise and answer 2 important questions:

Have you had adequate opportunities for relevant experience?

Have you benefited adequately from that experience?


INTERVIEW

CPD PROJECT REPORT



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EXPERIENCE REPORT - Example

ADEQUATE EXPERIENCE?

Tasks

Positions

Responsibility

Project Size

Project Value

Personal Experience

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EXPERIENCE REPORT - Example

DEMONSTRATING THE BENEFIT

Personal Contribution

Special Problems

Unusual Experience

More Extensive Experience

Lessons Learnt

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PROJECT REPORT

Your level of competence

Your major role

Your Leadership


INTERVIEW

CPD PROJECT REPORT



Your role in project development and management

Your important decisions

Your independent judgementWOULD THIS CANDIDATE, WHEN PLACED IN A POSITION OF RESPONSIBILITY,

MAKE THE CORECT DECISIONS?

Describes: and…

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REPORTS – COMMON FAULTS

Ensure you do not undersell yourself

Make sure the report is about you

Do not write in the Third person

‘I was involved in….’ ‘I was responsible for…..’

‘My involvement included…’ ‘My responsibilities were…’

Make sure you show what Lessons you did learn

Use acronyms to shorten report, but tell the reviewer the meaning of the letters

Avoid the use of Jargon

Treat the reader like a Martian...never assume the person will have your knowledge

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SUBMISSION

THE SUPPORTING DOCUMENTS…

Provide an overview of your career to date

Demonstrate the Attributes

Show where you have exercised independent engineering judgement

‘Set the Scene’ for the Review


INTERVIEW

CPD PROJECT REPORT



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SUBMISSION – PHASE 1

THE INITIAL APPLICATION – What you send to ICE…

(Refer to ICE 3001, 3002, 3003)

Application Form and Fee

Evidence of Academic Qualifications (Unless already a Graduate Member)

Training Agreement Completion Certificate (ICE 2114/3144)

Precis of each Report

Sponsors’ Questionnaires

Evidence of any significant disability or other issue

Photo

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SUBMISSION – PHASE 2

REPORTS AND CPD RECORDS – What you send direct to Reviewers…

Should arrive 10 working days before your notified Review Date

One copy of each Report

One copy of your CPD records (PDR and DAP)

Maximum Weight of 1KG

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REVIEW DAY

THREE COMPONENTS:

1. The 15 Minute Presentation

2. The 60 Minute Discussion3. The Written Assignment

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PRESENTATION – 15 MINUTES

PURPOSE…

Opportunity to talk about your project – without interruption

Based on Project Report

Expand a topic – don’t just repeat

Demonstrate Confidence


INTERVIEW

CPD PROJECT REPORT



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PRESENTATION

THE 15 MINUTE PRESENTATIONTHE 15 MINUTE PRESENTATION

STYLE

Across a Table – Seated

Visual Aids – Simple, Clear, Annotated

Flip Style Folder – A3 Maximum Size

Eye Contact

ASSESSMENT

Technical Content

Clarity

Appropriate Visual Aids

Confidence

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THE INTERVIEW – 60 MINUTES

60 MINUTE DISCUSSION

Not Q & A Table-Tennis

80% You / 20% Reviewers

A wide ranging Discussion

Your thoughts / opinions


INTERVIEW

CPD PROJECT REPORT



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INTERVIEW - QUESTIONS

QUESTIONING

Open

Probing

Reflective

Confirmatory

QUESTIONS ANALYSE

Ability and Potential

Dealing with Problems

Future Situations

Future Decisions

Instilling Confidence

Learning from Others

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INTERVIEW – ASSESSMENT

Your Approach

Your Responses to Questions

Your Reactions to Problems

Topics Outside your Direct Experience

Your Opinions

How you fit into Society

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THE WRITTEN ASSIGNMENT

THE WRITTEN ASSIGNMENT (See Membership Guidance Note MGN 21)

One Assignment to be completed in 2 Hours

Question to be within the context of your experience

Topics (See MGN 21)

Laptop Computer Option (See MGN 23)

‘Open Book’ – Ensure the answer reflects your experience


INTERVIEW

CPD PROJECT REPORT



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THE WRITTEN ASSIGNMENT

Assessment

Knowledge and Relevance

Use of English

Clarity and Presentation

What to Expect

Exam Room

Briefing by ICE administrator

Individual Question Paper

Answer Book to set out ‘Plan’

Resource Material on table

You may share a table.

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WRITTEN ASSIGNMENT - Example

Essay Template

Introduction

Provide a number of discussion points

Give examples of your experience

Conclusion

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LESSONS LEARNT

WHAT I LEARNT FROM THE EXPERIENCE

Check Review Dates and location

Set out a Programme with Key Milestones to focus the mind

Identify your Sponsors early

Make sure third party members read your Technical Reports

Practice Delivery of your presentation for Timing and Clarity of content

Arrange a ‘Mock’ Interview for Presentation and Questions

Allow plenty of preparation time for The Written Assignment

Arrange a ‘Study Group’ for Essay Topics

Review Day – Arrive at the venue with plenty of time

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LESSONS LEARNT

REFERENCE

Successful Profession Review for Civil Engineers H. MacDonald Steels

2nd Edition Thomas Telford

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QUESTIONS?

preparation for the review

Documents