XYZ BUSINESS PROCESS PROCEDURETitle PR creationOrganization / Area PurchasingFile name : PROCESS Solution / Release : R/3 3.1HResponsibility : Materials Management Status : <Status >

Sub: Manual for Creating Account Assigned Purchase Requisitions.

Objective :

To evolve uniform procedure for selecting the Account assignment category, Material group, GL Account & Cost center while creating PR s without material master.

Procedure:

Purchases without material master should be avoided to the extent possible. However, for Stationery and other one time purchases, not involving Excise duty and CST, PRs can be created using Account assignment.

Account Assigned PRs are divided into the following categories, based on the nature of material. 01. Stationery. 02. Civil items.03. Tools & Equipments. 04. Other one time revenue purchases.05. Capital.

The general guide line for entering each of the above is explained below.

Sl. No. Mat.group GL Account Cost center

1.Station-ery.

“Printing and stationery –8651” .

Printing and stationery- 461300.

Specific department should be selected, if identifiable. Otherwise, select Admin. CC of the respective location.

2. Civil. “Engineering Civil-5950”.

If it is related to machinery-Debit “Repair to Pl. & Machy-423100”. If it is for Building, Select “Repair-Build.-423000”.

Specific cost center should be selected,if identifiable. Otherwise, Civil maint. CC of the respective location should be selected.

3. Tools & equipments.

“Tools-8701”. Repair-Plant & machinery-423100.

Specific cost center should be selected, if identifiable. Otherwise, appropriate service CC center should be selected.

4. Other Revenue items

Most appropriate group.

Most appropriate. Specific cost center should be selected, if identifiable. Otherwise, general CC should be selected.

5. Capital. “CAPITAL”. Select the Asset and sub asset from the list of assets under Asset class “900-Capital work in progress”.

For capital items, Cost center is optional. But for Spares, select the most appropriate cost center.

Last Changed on Last Changed by Version 3.1 Page13/04/23 Page 1 of 1