Chapter 4

Creating and Formatting Information Graphics

MicrosoftPowerPoint 2013

Creating and Formatting Information Graphics 2

• Insert a SmartArt graphic• Insert images from a file into a SmartArt graphic• Format a SmartArt graphic• Convert text to a SmartArt graphic• Create and format a chart• Rotate a chart

Objectives

Creating and Formatting Information Graphics 3

• Change the chart title and legend• Separate a pie chart slice• Create and format a table• Insert a symbol in a table• Change table text alignment and orientation• Add an image to a table

Objectives

Creating and Formatting Information Graphics 4

Project – Presentation with SmartArt, a Chart, and a Table

Creating and Formatting Information Graphics 5

• Insert and modify a SmartArt graphic• Add SmartArt styles and effects• Convert text to a SmartArt graphic and format the

content• Create a chart to show proportions• Format a chart by changing style and layout• Create a table to compare and contrast data• Change table content style and alignment

Roadmap

Creating and Formatting Information Graphics 6

• Tap or click the SmartArt button (INSERT tab | Illustrations group) to display the Choose a SmartArt Graphic dialog box

• Tap or click the desired SmartArt type in the left pane to display the corresponding gallery

• Tap or click the desired graphic to display a preview in the right pane

• Tap or click the OK button to insert this SmartArt graphic• If necessary, tap or click the Text Pane button (SMARTART

TOOLS DESIGN tab | Create Graphic group) to open the Text pane if it does not display automatically

Inserting a SmartArt Graphic

Creating and Formatting Information Graphics 7

Inserting a SmartArt Graphic

Creating and Formatting Information Graphics 8

• Type the first item in the first bullet line, and then press the DOWN ARROW key to move the insertion point to the second bullet line

• Type the remaining lines

Entering Text in a SmartArt Graphic

Creating and Formatting Information Graphics 9

• Select the text to format• Set the desired formatting options on the mini

toolbar

Formatting Text Pane Characters

Creating and Formatting Information Graphics 10

• Tap or click the Insert Picture from File icon in the picture placeholder to display the Insert Picture dialog box

• Tap or click the Browse button in the From a file area to display the Insert Picture dialog box

• Navigate to the location of the picture to insert• Tap or click the picture to insert• Tap or click the Insert button to insert the picture

into the SmartArt picture placeholder

Inserting a Picture from a File into a SmartArt Graphic

Creating and Formatting Information Graphics 11

Inserting a Picture from a File into a SmartArt Graphic

Creating and Formatting Information Graphics 12

• With the SmartArt graphic selected, tap or click the More button (SMART ART TOOLS DESIGN tab | SmartArt Styles group) to expand the SmartArt Styles gallery

• Tap or click the desired style to apply the style to the graphic

Applying a SmartArt Style

Creating and Formatting Information Graphics 13

Applying a SmartArt Style

Creating and Formatting Information Graphics 14

• With the SmartArt graphic selected, tap or click the Change Colors button (SMARTART TOOLS DESIGN tab | SmartArt Styles group) to display the Change Colors gallery

• Tap or click the desired color to apply the color variation to the graphic

Changing SmartArt Color

Creating and Formatting Information Graphics 15

Changing SmartArt Color

Creating and Formatting Information Graphics 16

• With the SmartArt graphic selected, drag the desired sizing handle until the SmartArt graphic is the size you want

Resizing a SmartArt Graphic

Creating and Formatting Information Graphics 17

• Tap or click any of the letters in the text box• Drag an edge of the text box to the desired

location

Moving a Text Box

Creating and Formatting Information Graphics 18

• Select the bulleted list items to convert and then click the ‘Convert to SmartArt’ button (HOME tab | Paragraph group) to display the SmartArt Graphics gallery

• Tap or click ‘More SmartArt Graphics’ in the SmartArt Graphics gallery to display the Choose a SmartArt Graphic dialog box

• Tap or click the desired category in the left pane• Tap or click the desired SmartArt graphic shape in the right

pane• Tap or click the OK button to apply this shape and convert

the text

Converting Text to a SmartArt Graphic

Creating and Formatting Information Graphics 19

Converting Text to a SmartArt Graphic

Creating and Formatting Information Graphics 20

• Select the SmartArt shapes containing the text you wish to bold

• Tap or click the desired formatting option on the HOME tab

Formatting SmartArt Graphic Text

Creating and Formatting Information Graphics 21

• Tap or click the Insert Chart button in the content placeholder to display the Insert Chart dialog box

• Tap or click the desired chart category and chart type• Tap or click the OK button to start the Microsoft

Excel program and open a worksheet tiled on top of the presentation

• Type the desired data in the Excel worksheet to update the chart

• Close Excel by tapping or clicking its Close button

Inserting a Chart

Creating and Formatting Information Graphics 22

Inserting a Chart

Creating and Formatting Information Graphics 23

• Select the chart• Tap or click the Shape Outline arrow (CHART

TOOLS FORMAT tab | Shape Styles group) to display the Shape Outline gallery

• Point to Weight in the Shape Outline gallery to display the Weight gallery

• Tap or click the desired outline weight

Changing the Shape Outline Weight

Creating and Formatting Information Graphics 24

Changing the Shape Outline Weight

Creating and Formatting Information Graphics 25

• With the shape outline selected, tap or click the Shape Outline arrow (CHART TOOLS FORMAT tab | Shape Styles group) and then tap or click the desired color to add colored borders

Changing the Shape Outline Color

Creating and Formatting Information Graphics 26

• With the chart selected, tap or click the CHART TOOLS DESIGN tab to display the Chart Tools Design ribbon and then tap or click the Quick Layout button to display the Quick Layout gallery

• Tap or click the desired layout to apply the selected layout to the chart

Changing a Chart Layout

Creating and Formatting Information Graphics 27

Changing a Chart Layout

Creating and Formatting Information Graphics 28

• Select the chart, point to a corner sizing handle, and then drag until the chart is the desired size

Resizing a Chart

Creating and Formatting Information Graphics 29

• Select the text to format• Select the desired font and font size to format the

text in the chart

Changing the Title and Legend Font and Font Size

Creating and Formatting Information Graphics 30

• Tap or click the Format Selection button (CHART TOOLS FORMAT tab | Current Selection group) to display the Format Data Point dialog box

• Tap or click the ‘Angle of first slice’ slider and drag it to the desired location

Rotating a Chart

Creating and Formatting Information Graphics 31

Rotating a Chart

Creating and Formatting Information Graphics 32

• Select the pie slice to separate• Tap or click the Point Explosion slider and drag it

to the desired value• Tap or click the Close button in the Format Data

Point pane to close the pane

Separating a Pie Slice

Creating and Formatting Information Graphics 33

Separating a Pie Slice

Creating and Formatting Information Graphics 34

• Tap or click the Text Box button (INSERT tab | Text group), and then if you are using a mouse, click the desired location for the text box

• If necessary, drag the text box to the desired location

• If necessary, tap or click the text box and then type the desired text

• Select the text in the text box and then apply the desired formatting

Inserting a Text Box and Formatting Text

Creating and Formatting Information Graphics 35

Inserting a Text Box and Formatting Text

Creating and Formatting Information Graphics 36

• Tap or click the Insert Table button in the content placeholder to display the Insert Table dialog box

• Tap or click the up or down arrow to the right of the ‘Number of columns’ box one time so that the desired number of columns appears in the box

• Tap or click the up or down arrow to the right of the ‘Number of rows’ box four times so that the desired number of rows appears in the box

• Tap or click the OK button

Inserting an Empty Table

Creating and Formatting Information Graphics 37

Inserting an Empty Table

Creating and Formatting Information Graphics 38

• Tap or click the desired cell to contain the data• Tap the desired text

Entering Data in a Table

Creating and Formatting Information Graphics 39

• Tap or click the Symbol button (INSERT tab | Symbols group) to display the Symbol dialog box

• Select the desired font in the Font box• Scroll to and then tap or click the desired symbol

in the list of symbols• Tap or click the Insert button• Tap or click the Close button

Inserting a Symbol

Creating and Formatting Information Graphics 40

Inserting a Symbol

Creating and Formatting Information Graphics 41

• With the insertion point in the table, display the TABLE TOOLS DESIGN tab

• Tap or click the More button in the Table Styles gallery to expand the Table Styles gallery

• Tap or click the desired table style

Applying a Table Style

Creating and Formatting Information Graphics 42

Applying a Table Style

Creating and Formatting Information Graphics 43

• Tap or click the edge of the table so that the insertion point does not appear in any cell

• Tap or click the Border arrow (TABLE TOOLS DESIGN tab | Table Styles group) to display the Border gallery

• Tap or click the desired selection

Adding Borders to a Table

Creating and Formatting Information Graphics 44

Adding Borders to a Table

Creating and Formatting Information Graphics 45

• With the table selected, click the Effects button (TABLE TOOLS DESIGN tab | Table Styles group) to display the Effects menu

• Tap or click the desired effect

Adding an Effect to a Table

Creating and Formatting Information Graphics 46

• Select the table, point to a corner sizing handle, and then drag the table until it is the desired size

Resizing a Table

Creating and Formatting Information Graphics 47

• Drag through the cells to merge• Tap or click the Merge Cells button (TABLE TOOLS

LAYOUT tab | Merge group) to merge the selected cells into one cell

Merging Cells

Creating and Formatting Information Graphics 48

• Tap or click the Text Direction button (TABLE TOOLS LAYOUT tab | Alignment group) to display the Text Direction gallery

• Tap or click ‘Rotate all text 270°’ to rotate the text in the cell

Displaying Text in a Cell Vertically

Creating and Formatting Information Graphics 49

Displaying Text in a Cell Vertically

Creating and Formatting Information Graphics 50

• Press and hold or right-click the table cell that will contain the image

• Tap or click Format Shape to display the Format Shape pane and then tap or click FILL to expand the FILL section

• Tap or click ‘Picture or texture fill’ to select this option• Tap or click the File button to display the Insert Picture

dialog box• Navigate to the location containing the image to insert,

select the image, and then tap or click the Insert button to insert the picture into the table cell

• Tap or click the Close button

Adding an Image to a Table

Creating and Formatting Information Graphics 51

Adding an Image to a Table

Creating and Formatting Information Graphics 52

• With the TABLE TOOLS LAYOUT tab displayed, tap or click the Select button to display the Select menu

• Tap or click Select Table in the Select menu to select the entire table

• Tap or click the desired alignment button to align the text in the cells

Aligning Text in Cells

Creating and Formatting Information Graphics 53

Aligning Text in Cells

Creating and Formatting Information Graphics 54

• Insert a SmartArt graphic• Insert images from a file into a SmartArt graphic• Format a SmartArt graphic• Convert text to a SmartArt graphic• Create and format a chart• Rotate a chart

Chapter Summary

Creating and Formatting Information Graphics 55

• Change the chart title and legend• Separate a pie chart slice• Create and format a table• Insert a symbol in a table• Change table text alignment and orientation• Add an image to a table

Chapter Summary

Chapter 4 Complete

MicrosoftPowerPoint 2013