PowerPoint 2000: Introduction to the

Basics

Now:

Next Week:

PPT = Great Way to Present (Plus Integrate, Share, Even

Web Publish) Lots of MultiMedia

Behind the Scenes: Making Folders to Hold PPT shows &

resources

Creating a Folder on NT• Your folders and files will always be stored

on the U drive. This is your secure space• To create a new folder go to My Computer

– Select the U: drive– Go to File>New>Folder– You will see a folder with the word New

Folder– Enter the name you want for the folder– Click outside the name, and the folder is

set

Getting Started: Finding PPT, Creating a Permanent Shortcut

• Click Start, Programs, Microsoft Office or Microsoft PPT• In PPT, click File, New, Blank Presentation• To make a permanent desktop PPT icon, • Right-click in the desktop background• Select new>shortcut• Click the browse button

– Apps:F– Program Files– Microsoft Office– Office– Select the Powerpnt.exe icon-Single-click– Now Select open– Select Next>Finish…Voila’!

Taking Control: Using the Blank Presentation Format

Why not use templates?

While often templates are fine for simple bulleted text, their decorative elements can interfere with or crowd non-text

Also the blank presentation style lets you establish your own look(s), put in WU identifiers, etc

Q:

A:

Setting the Stage: Most Useful Actions

The Slide Master Lets You Make Your Own Template

• To open Slide Master, Click View, Master, Slide Master

• Starting Slide Master • It lets you establish

uniform show elements: – Font style, size &

color– Bulleted format– Background– Transition style

Slide Master 1st Choice: Background

• To change default white bkg, click Format, Background

• To create custom one, click in lower box (see arrow), dropdown box appears

• Click More Colors for solid colors

• Click Fill Effects for shaded, two tone, & to insert pictures

Slide Master Font Choices• Click Format, Font• Font box lets you

choose font kind, style, size, color & effects

• My preferences for regular classroom showing:– Non-serif font (not

curly)– Title = 40-44 pt

bold– Bullets = 24-28 pt

regular

Times New Roman = serif font

Arial = sans serif font

This = 44 ptThis = 28 pt

Slide Master Bullet Choices: Tucker Style Example

• Use 2 levels; delete rest• Top Level A, B, C

– Select top bullet level, click Format, Bullets & Numbering.

– Click Numbered tab– Select A, B, C style

• 2nd Level 1, 2, 3: use same method, Select 1, 2, 3 style

“Set Up Show” Choices

To open, click Slide Show, Set Up Show. Sets presentation style, pen color, etc

Setting Slide Transition Style• Transition is special

effect used to introduce slide change

• Doesn’t need to be done first, but this way you don’t forget

• Click Slide Show, Slide Transition

• Click down arrow button (shown left) to select effect

• Can also choose manual / automatic slide advance, sound

Creating The Show: Common Ingredients

• Choosing Formats• Doing Bulleted text (basics already covered)• Inserting Images• Inserting Sound (or Video)• Inserting hyperlinks to the web

Choosing Layouts

• Default layout chosen when new show first created

• Can override for any slide

• To do so, click Format, Slide Layout, select different layout

Inserting an Image

• Click Insert, Picture• Choose source (Clip

Art, From File, etc)

Image EnhancementsOne way: • Select image• Right Click,

choose Format Picture

• Choose Tabs for size, border lines & color, etc

Right

Click

Box

Format

Picture

Button

Alternative “Mouse Drag” Method of Resizing Image

• Select Image• Note rectangular “handles”

that appear around it• Move cursor to corner

sizing handle• When cursor turns to

double arrows (see example) hold left mouse button down, drag corner sideways – image will enlarge (or shrink)

Cropping Images• Click View, Toolbars, and

select Drawing toolbar. If it is not already checked, do so

• Select image • Find & select Crop tool on

Drawing Toolbar – your cursor will become a crop tool

• Place cursor/crop tool over sizing handle, hold left mouse button down, move handle inward until desired crop achieved

• NOTE: cropped areas aren’t lost, just hidden

Uncropped image

Cropped image

Inserting Sound

• To insert your own sound file: • Click Insert, Movies & Sounds, Sound

from File• Browsing box will appear showing your own

files: select desired sound file• Small horn image will appear on slide & you

will be asked if you want the sound to play automatically as slide is selected

Sound Examples

• Example 1: Bullwinkle theme = automatic, with appearance of slide

• Example 2: Elvis commentary = on click

Inserting Hyperlink

• Put cursor in text box or select icon• Click Insert, Hyperlink• Edit Hyperlink box will appear• For web link, select top Existing Web Page choice

in left box (circled in red), then key in or browse to add url, click OK

Example: Weblink on Jackie Robinson

(http://lcweb2.loc.gov/ammem/jrhtml/jrabout.html)

Web Resources: American Memory Exhibit –

“Jackie Robinson & Baseball”

Printing Handouts• Click File, Print • PPT handout print options:

– Slides: Single slide / page– Handout: 2-9 slides / page– Outline: bulleted text only

• Can print all, selected, or single slide; collate, etc

• TIP: at WU, do not click printer icon (will get automatic print without chance to make selections)