Power to your PMS Improve realisation with Tikit Carpe Diem’s advanced time capture capabilities

Power to your PMS Improve realisation with Tikit Carpe Diem’s advanced time capture capabilities

CarpeDiem

For the last decade or so, point solutions have been mid-tier law firms’ best friend. These solutions have addressed challenges in certain areas but have never come together to form a full solution. And let’s face it, there is no ‘one stop shop’ when it comes to practice management systems. Different types of work require different types of solutions. Plus, with the invention of Cloud and SaaS, to name but a few new trends, mid-tier firms now have access to the same best-of-breed solutions as the big legal players.

Do you wish you could power up your PMS?

What does this mean? Well it’s simple really. You can now take your already functionally rich practice and case management system and layer on top other integrated technologies, delivered in the way you want, to achieve business continuity and ultimately power up you PMS!

Automate routine tasksCarpe Diem can provide firms with the tools to automate specific tasks within the time and billing process.Timekeeping has a big impact on a firm’s revenue. Clearly the more time that can be logged the more money you earn. Conversely, the more time spent collecting time, the more money you notionally lose. It therefore makes sense to automate how time is collected and fed through to the billing system as much as possible.

Moreover, once automation is successfully handling some small, discrete tasks – things like executing your monthly billing runs – you can start working out the ROI and demonstrate the value. Remember that the impact of any small gain you make is multiplied by the number of times you do that task. Remember too to factor in the added value you can realise from having some of your team redeployed on higher value work. You could find that small inroads into enhancing efficiency and increasing productivity begin to accumulate into quite significant impacts.

As well as an inclusive record of time worked, a client’s invoice must also include expenses and disbursements incurred during the execution of their matter. Tikit Carpe Diem now allows firms to apply the same level of immediacy to cost capture that it has brought to time capture – all through the same easy-to-use interface and available anytime, anywhere and on any device. • Using the same easy-to-

use interface as for timerecording means thereis only one interfaceto learn to compile allthe components of aclient invoice

• No duplication of effort.All billable elementsare captured in oneapplication

• Immediate recording ofexpenses reduces writeoffs for late submissionand increases thetransparency of theinvoicing process

• Photos of expensesreceipts can beuploaded while mobile,ensuring a completeexpense entry as it isincurred

Balancing and allocating resources across all of the firm’s workload is vital in order to make efficient use of the talent you have and consequently maximise profitability and competitiveness. Tikit Carpe Diem now allows the forecasting of time so that you can gain insight into the level of resource availability and expertise required to fulfill new matters at the right price and within required timelines.• Provides comprehensive

dashboards for reviewingwork allocation/resourceavailability by individual,practice group, office etc

• Gain insight into workpatterns, areas of lowusage and areas understress from too much work

• Develop tacticalbusiness developmentinitiatives to drive workto under-utilised areas

• Allows dynamicreallocation of workto those with sparecapacity

Tikit Carpe Diem ensures contemporaneous timekeeping by providing the ability to capture time the instant it is worked and on whatever device you have access to at the time.• Multiple ‘Smart Timers’

can be active at anytime and the SmartTimer toolbar floatsabove applications sothat users can easily logtime when switching toa new task

• Running timers followusers when they movedevices from work,home or when mobile

• Time recordingembedded in Word,Outlook and Office 365means users are autoprompted to capture time

• ‘Time Finder’functionality auto-populates timesheetsbased on the user’sdigital footprint andprovides intelligentprompts to fill the gaps

• Chronological viewshelp users piecewhole days and weekstogether to increasebillable time

• Available anytime,anywhere and on anydevice. This easilyenables ‘out of hours’time capture that mightotherwise be lost

Inclusive Timekeeping A complete record of worked time

Record Expenses and Disbursements Complete capture of billable items

Forecasting and Workload Management Ensure efficient use of time

“Having a single timekeeping system that provides the same technology across every

platform is very important for a consistent user experience. The functionality to record time with tablets and smartphones

is of increasing importance, and is now competing with traditional desktop entry. Consequently, the ability to capture

and manage time painlessly and accurately across all devices is not simply a ‘nice to have’, but is seen as fundamental

to how we support our users.”Mark Mountford Head of IT Applications at Bird & Bird LLP

Record at the desk• For professionals who don’t

work outside the office ortraditional office hours

Record while mobile, for users on the move• Mobile capture now comes

as standard

• An easy-to-use interface formobile devices makes capturequick, easy and frequent

• A consistent desktop and mobileinterface makes the trainingrequirement minimal

• Leverages consumer devicebehaviour and consumer userinterface to capture moregranular amounts of time andcharges, especially out of hours

Cloud implementation • Moves the cost from Capex

to Opex

• Provides greater flexibilityto add or subtract users

• Heightens data security

• Offers better systemavailability and resilience

• Enables automatic updates

• Lowers the cost ofprovisioning IT

Delivered exactly how you want it

Tikit Carpe Diem provides the ultimate in flexibility so that you can choose the implementation that will work best for your firm.

Tikit Carpe Diem gives firms a

knowledge advantage. Drive your firm’s

performance with meaningful analytics.

‘Quick start’ implementation • Firms get all the core functionality

they need without goingthrough a lengthy scoping andconfiguration exercise

• Because there’s no customisationthis implementation costs less

• It also reduces the interruptionto business as usual for partners,users and IT

Localisation of the interface• Carpe is fully configurable

and customisable

• Localisation and languageaddressing cross jurisdiction/global firms

“ We have achieved 100% user adoption due in large part to the various time recording options available as well as the flexibility of the Carpe Diem mobile app and the comprehensiveness of the Time Finder technology. In addition, we supported the roll out of Carpe Diem with a very well planned and executed training program based on the ‘train the trainer’ model provided by Tikit. In combination, all of this has helped achieve our 100% adoption target.”Jon Wyche, IT Director, Meunier Carlin & Curfman LLC

Carpe Diem

Carpe Diem is the right solution for firms of any size,

business model or geography.

Why Tikit Carpe Diem?For over 20 years Tikit Carpe Diem has defined how professionals around the world have captured, recorded and tracked time. This experience enables us to evolve the product in line with the changing face of time recording and to be confident that the implementation of the product will be effective in each firm’s individual environment.

“Our adoption of Carpe Diem’s consumer-based timekeeping

technologies, resulted in a 44% increase in the number of mobile

entries, with 40% more granularity, both of which contribute to

more timely and more accurate invoicing to our clients.”

Justin Hectus Director of Information at Keesal,

Young & Logan (KYL)

Carpe Diem has been built from the

ground up and we believe that it is more future ready than any other comparable

system on the market. It’s been developed to make

the most of technological advancements not just to

allow them.

Why Tikit?• Unparalleled knowledge of time

recording within the legal, accountingand professional services industries

• Backed by a FTSE 20 company, we havethe resources to continually invest inthe development of our time recordingsolution

• We have accumulated unrivalledexperience in time recording and aproven track record of its deploymentin a firm environment

• Tikit Carpe Diem is backed by anISO9001 accredited support servicethat is available 24 x 7

Why Tikit Carpe Diem?

• Tikit Carpe Diem has been engineeredto take the latest technologies intoaccount

• It is scalable and can grow with your firm

• Has been stress tested to support over20,000 timekeepers with 800,000time postings a day and 160 postingsper second

• Firms that embrace new technology areequipping themselves to succeed in thefuture. They will be more automated andefficient, and hence more competitive.They’ll have better data upon whichto base decisions. And they’ll bepositioned to attract, and meet theexpectations of, the best talent in theindustry

• Tikit Carpe Diem’s intuitive interface isconsistent across devices to reducetraining and increase acceptance

What to do nowTikit Carpe Diem captures billable time anywhere, anytime, on any device. Simple to use and instantly accessible, it increases the number of billable hours. At the same time it provides insightful reporting dashboards that improve productivity and help the firm connect better with clients. Delivered exactly how you want, it incorporates a range of powerful functions, all designed to maximise the hours captured and help your firm succeed.

Join the world’s top firms and

switch to Tikit Carpe Diem. Don’t wait, talk

to us today.

Tikit LtdBT Faraday House, Knightrider Street, London, EC4V 5BT80 Bloor Street West, Suite 1502, Toronto ONc/o BT Australasia, Level 1, 76 Berry Street, North Sydney, NSW 2060, Australia

Registered in England 2885516. Registered office: 81 Newgate Street, London, EC1A 7AJCopyright © Tikit 2018www.tikit.com

Tikit is a leading provider of innovative and specialist technology to the Legal and Professional services sector with over 1,500 law firm clients globally and is part of BT Group. Tikit develops its own software including Partner for Windows, Carpe Diem, Template Management System and eMarketing.

This is complemented by long-standing partner relationships with other top best-of-breed providers to create innovative and complete solutions for its clients. This is matched with a commitment to and reputation for excellent customer service across consulting, implementation and support. For more information about the company, go to www.tikit.com

Talk to us today.T: +44 (0)20 7400 3737 (Europe)

+1 888 878 4548 (North America)+61 (0)2 9269 1036 (Australia)

E: info@tikit.comwww.tikit.com

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