© Jacqui Sharp 2012 PowerPoint 2010 Page 1

How to load PowerPointCreating a Presentation

This is your main toolbar, it is called a Ribbon

There are some slight changes that you could make

Click on View in the Menu Choices

Normal should be highlightedClick in the Ruler Box if it is not ticked

Go to the Start Menu, select All Programs scroll down to Microsoft Office then Microsoft Office PowerPoint 2010.You can adjust the zoom view of

the page by clicking on the + or the – symbols

1. Add more shortcuts to your Quick Access toolbar

Click on the Click on any of the choices not selected and they will appear on the Quick Access toolbar.

2. Click on More Commands Click on a button that you might want to add to your toolbar and click on

the button

3. Click on Popular Commands, click on the tab that has the tool button you want to use.

Click on the button, click OK when you have finished.

4. Some of the buttons added to this example of a Quick Launch are

New Presentation Open File Insert Picture FileInsert a Text boxNew Slide

Quick Access toolbar

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Creating a Slide BackgroundClick on the Design tab on the Ribbon

Click on the one you like best. It will appear on your screen. If you don’t like that one, then click on another one. The template you choose will be on every slide. Or choose a new template by clicking on

Click on the drop down arrow to see more

choices

Click on the Color button and you can change the colour theme of the template by clicking on a scheme.

Background ThemeMake changes to a theme by changing the colour scheme (see page before)Or change Fonts by clicking on the

Fonts button and choose a font theme from the dropdown menu.

Add Effects by clicking on the Effects button

and choose an effect from the dropdown menu.

Change Background Styles by clicking on the Background Styles button and choose a style from the dropdown menu.

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Title Screen

Click and type in a title for your presentation Click in the next box and type a subtitle.

All these slides in this example has a background graphic, if there is a particular slide where you don’t want the background graphic to show then click on the Design tab and

then click

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Click on the Home Tab, and then click on the New Slide button.

It automatically selects the Title and Text layout. (Later you can click on the Drop down arrow next to Layout to choose a different layout, work with this layout first)

New Slide

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Adding Information

Click in the Click to Add Title

Type ‘These were the things we saw!’

Click in the Click to Add Text

Type Shells, press EnterType Sand, press EnterType Water etc

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Make some changes

Enlarge the TextClick once in the Text Box to highlight the frame

Change the size of the Font by clicking on the Large A

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1. Click on the Save button

on the Quick Access toolbar.

2. To save to Documents click on Documents

.3. Type in File Name

and then click Save.

To save to Memory Stick, click on the Save button, click on Computer in the left hand panel and then double click on Removable Disk . Click Save.

Save Files to Hardrive, Floppy drive or Memory stick (Vista)

Click on the Insert Tab

Click on Insert Clip Art button A new sub menu will appear.Type in the name of the graphic you would like to find (in this case Shell).Click Go.The sub menu will change and you will see all the graphics available.Scroll down to see more. Click in the centre of the graphic. The graphic will appear on your screen.

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Add a Graphic Add a Photo

Click on the Insert Tab

Click on Insert Picture button The Pictures folder will open; double click on the photo you want to insertIf the photo is too large for the page double click on it

Click on the Format tab Under Scale, Height: type in a size at least half and Press Enter. If the photo is still too big, repeat last two stepsMove the photo on to the page by clicking and dragging in the centre of the photo. Resize the photo by clicking and dragging on a

corner handle

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Add a Photo

Click on the Home Tab, and then click on the

arrow next to the New Slide button .

Click on the Slide format that will show off the whole photo (Title and Content, or Content with Caption or Picture with Caption)

3. Click on the Insert Picture icon in the

Content box 4. Select a photo and click Insert5. Resize photo in the usual way if necessary

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Add text over the top Click on the Insert Tab

Click on the Text box button Drag a text box over the photo Type in your text If you want a coloured background, click on the Drawing Tools

Tab

Change the background colours by choosing from Shape Styles

Click on the Home Tab, and then click on the arrow

next to the New Slide button . Choose Title and Content

Click on the Table button Type in 4 in Number of ColumnsType in 3 in Number of Rows, click OK

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Add a table

Hint: when you first double click to add a table the Insert Table box has the first number highlighted, just type 4 straight away and then press the Tab key, this will jump to the next box and highlight the number, just type in your next number. You do not have to delete the number, when something is highlighted you can type over it.

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Add information to a table

Click in each individual cell to add information. Change size and font by highlighting text and using toolbars.Make the table bigger by clicking and dragging on the bottom of the table

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Format a table

To insert colours into your table, highlight the cells you wish to colour, click on the Home Tab, and select the arrow next to the Shape Fill button and choose a colour.

Choose an auto formatted table by clicking on the Design Tab and selecting a format or click on the arrow next to the formats to see more choices.

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Insert and Delete rows

Click on the table.Click on the Layout button on the Table toolbar.

Insert rows by clicking on

Insert columns by clicking on

Delete rows and columns by clicking on

Click on the Home Tab, and then click on the arrow next to

the New Slide button .

Choose Title and Content

Click on the Movie button Navigate to your movie file, click on it and click OpenClick on Automatically with the next dialogue box

Click on the Transitions tabChoose a Transition by clicking on one of these

or click on the drop down arrow to select a different transition.Running your mouse over the transitions will demonstrate how they look.Change the speed of transition or Add a sound by clicking on

Decide how it will happen by selecting by mouse click or have happen automatically by seconds.Click on Apply to all slides if you want the same transition right through otherwise click on each individual slide and choose a different transition for each slide.

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Add a Movie or a SoundView ButtonsApply Transitions slide to slide

Normal ViewHere you can write additional notes below the slide and view all of the slides down the side

Slideshow ViewThis is the button for playing your slideshow on a full screen. Press Esc key to move back to

Slide Sorter ViewView all your slides, move slides or copy slides to another presentation

Click on Animations Click on the Bullet point slide in the main screenChoose an effect

Click on the Animation Pane to make effects on each bullet point

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Add effects to Bullet Points

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Add effects to Photos, Graphics or WordArt

Click on the photo, graphic or WordArt to select itSelect Animations Tab

Choose an effect

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To play your slideshow

Click on the Slide show button or press F5 on the keyboard

Press Esc to exit the SlideshowOr click on the button at the bottom left of the screen, select End Show from the

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Hyperlink Buttons Link a page to another page using hyperlink buttons. You will need to have all your slides prepared before you can make links

Click on the Insert tabMake a Home button that will take you back to your Home Page by clicking on the Shapes button, scroll down to the Actions button

Click on the House button. Click and drag the button onto the screen. The Action Settings dialogue box will appear.

1. Click on the Hyperlink to and select, which slide or file you want to link the button to. In this case we want to return Home so select First Slide2. Click OK3. Test out the button by clicking SlideShow button or press F5

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Hyperlink Buttons

Hint: Press Esc to go back to editing slideshow

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Hyperlink Graphics

1. Insert a picture (it can be from any source you like)2. Click once on the graphic to select it 3. Press Ctrl K on keyboard4. Click on Place in this Document5. Click on the slide you want to link to, click OK6. Press F5 to view your new hyperlink, your mouse

pointer will change into a hand when you pass it over the graphic

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Hyperlink Text

The Farmer went to open the gate

The Hyperlinked text will now be underlined and a different colour.

1. Highlight the word or words that you want to hyperlink1. Press Ctrl K on keyboard2. Click on Place in this Document3. Click on the slide you want to link to, click OK4. Press F5 to view your new hyperlink, your mouse pointer will

change into a hand when you pass it over the words

Click on the Home Tab, and then click on the New Slide button and choose Title and Content Slide

from the Layout button then click on the Insert SmartArt

Graphic button

Click on the Hierarchy button, click on the Organisation Chart click OKType information, the box will change shape to fit the wordsType information in other shapesDelete a shape by clicking on it and pressing Delete on the keyboardTo insert more shapes double click on one of the shapes

Click on Add Shape and choose © Jacqui Sharp 2012 PowerPoint 2010 Step 23

How to make a Chart

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