poster presentation - doctors...

DOCTORS ACADEMYwww.doctorsacademy.org

Doctors Academy189 Whitchurch RoadCardiffCF14 3JRSouth GlamorganUnited Kingdom

Phone : +44 (0) 29 2061 6765 Skype : Doctors.Academy

Email: [email protected]

INSTRUCTIONS & GUIDELINES FOR POSTER PRESENTATION

Dear Colleague,

Congratulations once again for securing a poster presentation at this conference!

Please find below the instructions and guidelines that you may find useful:

We suggest that you read this document in its entirety as it contains important information regarding how to present your poster, guidance on how the day will be structured as well as explanation of how prizes will be awarded.

1. Size, orientation and design:

a. A1 sizeb. Portrait formatc. Any colour, typeface (font), design acceptabled. Lamination – optional

Some suggested guidelines on preparing your poster are provided in the latter part of this document.2. Presenting your poster at the conference:

a. You can start displaying your poster in the poster boards provided from 0830 hours on 1st August 2015

b. Once you have displayed your poster, you can return to the conference hall

c. You will be given a prescribed time for your poster presentation. This will be one of the 3 presentation slots of theday. During this presentation slot you will not be able to attend any of the oral presentations. Instead, you will be required to stand beside your poster. During this 70 min session the judges will come to you and engage with you on a discussion regarding your work. This will take approximately 3-4 minutes. You have the opportunity at this point to give a brief description of your work for 1-2 minutes followed by another 1-2 minutes of discussion. The judges will evaluate your poster on a number of predefined criteria as well as your ability to effectively communicate your understanding of your work.

www.doctorsacademy.orgDoctors Academy is an International Consortium of Doctors, Dentists and Scientists involved in the promotion of Medical Education and Skills globally. 1

5th International Academic and Research Conference1st August 2015, University Place, University of Manchester

FUTURE EXCELLENCE

d. Once your session is completed, you can either continue to stand beside your poster to explain your work to otherdelegates who will be coming around or you are free to leave the stand. Please do not enter a room with oral presentations mid-way through a session – this is unfair to those presenting. You are free to take advantage of the café and seating area at the venue.

3. Certificates and eligibility for prizes:a. All presenters will be provided with a ‘Certificate of Presentation’. We will recognise the best of what is presentedon the day by awarding 1st, 2nd and 3rd prizes. These will be decided by our judges who will be awarding scores accord-ing to a number of criteria including the quality of the work being presented as well as for the quality of the presentation itself. The marks for each candidate will not be communicated to anyone other than the organising committee.

RECOMMENDED GUIDELINES FOR PREPARING YOUR POSTER

Divide your content into subheadings. For example, for a case report these might be:• History• Examination• Investigations• Management• Outcome• Discussion• ReferencesWithin each of these sections, think about how you will present the information. Excessive written text on a poster can be overwhelming and deter people from reading it. Consider if the information can be presented in another way: for example, could investigations be put into a timeline, flowchart or table; or could you display your differential diagnoses as a spider diagram rather than a list? You may also want to consider if the information can be depicted rather than described.

“When the patient arrived they had various blood tests including LFT’s, TFT’s, FBC, and U&E. The results showed haemoglobin of 5.6g/dl, hyperkalaemia, raised urea and excess free T4. LFT’s were normal.”


Test Result

TFT Raised T4

FBC Hb 5.6g/dl

U&E Raised urea

LFT NAD

"The aetiology for the formation of caput medusa is illustrated in Figure 1".

Figure 1

“The patients’ parents were first cousins and so the marriage is considered consanguineous. She has two older sisters, both of whom are fit and well.”

This reduces the amount of text on your poster making the information easier to take in. You may find facilities, such as the ‘SmartArt’ facility, which is available on most Microsoft software, useful for this. Diagrams also add colour – although make sure you have a colour scheme that is appropriate: so avoid colours that clash, or are garish, and ensure that they are neither too light nor too dark. Dark backgrounds are usually best avoided. Ensure you can read the text both in terms of colour and size. A light background and dark text appears most professional and with regard to the additional colours, most applications will have ‘themes’ where a complimentary array of colours can be selected. A reasonable minimum size for text is size ‘8’ (when viewed in a normal screen).


"The causes of ischaemic colitis is schematically represented and described in Figure 2".

Figure 2


Two examples of posters that are structured and designed in a pleasing as well as informative manner are shown below.

An example of displaying a clinical study as a poster.

Population Results for Ruptured Abdominal Aortic Aneurysm: A Propensity-Scored Analysis

Aims1.Determine current uptake of EVAR for non-elective AAA

2.Quantify differences in early survival between EVAR and OAR for rAAA

3.Delineate the relationship between rAAA outcomes and elective AAA workload

4.Quantify palliation rates and the effect on aneurysm-related mortality

Methods• rAAA: procedure < 24hrs of rAAA diagnostic code• Urgent AAA: procedure >24 hrs of nonelective admission

Results

Conclusion• Elective workload relates to non-elective outcomes

• Palliation rates differ between high-volume and low-volume hospitals

• EVAR delivers lower mortality than OAR for rAAA

Jones M, Robert J, Hasan LUniversity Hospital of South Manchester

OAR-EVAR ComparisonDirect risk-adjusted comparison (logistic regression)Propensity scored analysis (case matched strata)

rAAA Service ProvisionHierarchical logistic regressionRelationship of rAAA to elective workload quintilesPalliation rates

Effect of EVAR on mortality•EVAR associated with significant mortality reduction in propensity-scored analysis OR 0.575; 95% CI 0.425-0.778; p<0.001•Hospitals performing a higher proportion of EVAR electively had lower mortality rates for rAAA by

Open repair (p<0.0001) EVAR (p<0.0001)

rAAA outcomes and workload•Best results were in hospitals performing 29 rAAA repairs per annum (OR 0.664; p<0.0001)•A hospital performing 50 elective cases per annum, by any method, conferred odds of 0.61 on any rAAA case (p<0.0001)


An example of displaying a research study as a poster.

IDENTIFYING THE MOLECULAR AND GENETIC BASIS FOR NON-HEALING WOUNDS, SCARLESS HEALING AND SCARRING

*†Robert S, *Ludowrth PE, *Thirunavukan KG, †Thompan D, †Steven P†University of Melbourne and *Adelaide Medical School

Australian Group of Universities.

Comparing P5 Mucosa and Skin

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aera ecafrus laitini fo egatnecreP

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Comparing P20 Mucosa and skin

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Oral mucosa

Skin

Oral mucosal

fibroblasts (OMF)

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(SF)

Senescent OMF and SF

2 Hrs 20 Hrs 40 Hrs

Comparing P10 Mucosa and Skin

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Comparing P15 Mucosa and skin

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aera e cafrus lai ti

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gatn ecr e

P

PHENOTYPIC CHARACTERISTICS

Extracellular matrix re-organisation

Cell migration

GENOTYPIC CHARACTERISTICS

cDNA, gene chips (Affymetrix

microarray); Genespring

RNA from mycoplasma

free cells

Cell-cycling determined

by flow cytometry

3. The ability of SF to migrate into and repopulate a wound decreases at a much

earlier passage, demonstrated here using a mono-layer scratch wound model

Pt – 1; Skin;

P25/PDL 33

Pt – 1; Oral

mucosa; P37/PDL

55

PDL - Patient: 2

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1. SF undergo less population doublings compared to OMF and they senesce earlier

2. OMF have an increased ability to reorganise the ECM (using fibroblast populated collagen lattices)

PDL - Patient: 1

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oT

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Analysing population

doubling levels

4. OMF progresses more rapidly

through the cell-cycle

At 6-hrs post serum stimulation, 31% of OMF were found in

G2 phase of the cell-cycle compared

to 7% of SF.

5. Gene expression differences between OMF and SF have been demonstrated (n=4)

Upregulated > 5-fold in OMF:

• HGF• Endothelin rec ty B• Glypican 3

Downregulated > 5-fold in OMF:

• Homeobox C6• Homeobox B6• Stathmin-like 2

OM

Fan

d SF

Oral mucosal wounds are characterised byrapid re-epithelialisation, remodelling and early healingcompared to normal skin wounds. In addition, oral mucosalwounds seldom develop scarring or contractures.

(i) To investigate the phenotypic characteristics and genetranscription profiles of oral mucosal fibroblasts (OMF) andpatient matched skin fibroblasts (SF).(ii) To delineate the in-vitro ageing profiles of these cells.

EXPERIMENTAL APPROACH

Scarring and non-healing (Skin)Scarless healing (Oral mucosa)

DIFFERENTIAL WOUND HEALING

� Oral mucosal fibroblasts demonstrate an increased ability toproliferate, repopulate wounds and reorganise their surroundingECM environment – key stages of the wound healing process.� This may reflect the involvement of oral mucosal cells in scarlesswound repair.� The differences in gene expression between oral mucosal andskin fibroblasts will provide pathways for further investigations intothe distinct nature of fibroblast populations and how dysfunctionalwound healing may be ameliorated in the future.

SA beta gal staining

RESULTSBACKGROUND

AIMS

CONCLUSIONS AND FUTURE WORK


An example of a poorly structured poster. POOR EXAMPLE!

Place of study, logos and

acknowledgement missing

Graph too complex and too

much of information

Unnecessary and meaningless

image

The whole poster is too wordy with large amount of

text and very few illustrations.

Illegible graph that is too small to

visualise.

Printing your Poster

If you are presenting a piece of work that you did with a Consultant at hospital, speak to them and ask if you can have it printed at medical illustration using their departments’ cost code. This will save you a great deal of money as A1 posters can cost up to £25 and that is without laminating. If not, check online, or the University may have its own print service which is likely to undercut commercial printers. Once you’ve decided where you’ll be having your poster printed you need to work out when you will have to collect it from the printer and ask how long before that you need to get the final version to them. The poster is usually provided to the printer in PDF format – this ensures no accidental alterations can be made. To save as a PDF from Microsoft PowerPoint do the following:

Once you’ve done this you’re almost there. The final things to consider are how you are going to transport your poster to and from the conference. Often they come in a cardboard tube from the printer – do check this, and if not it may be worth investing in a poster carrier. Telescopic ones are available that will accommodate up to A0 size posters and cost approximately £15.

We hope that you find this information to be useful.

Please feel free to contact us at [email protected] should you have any query in the interim.

Congratulations once again and we look forward to seeing you soon.

Best wishes,

Organising Committee5th International Academic and Research Conference 2015Doctors Academywww.doctorsacademy.org


Institutions such as Universities or Hospitals usually have guidelines regarding the placement and sizing of their logo on posters. These should be sought out and adhered to. Ensure also that you recognise all contributors to the work and include their institution; some places also like you to include job title.

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