position questionnaire completion overview
TRANSCRIPT
Talent Management
Position Questionnaire Completion Overview
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Learning Objectives
By the end of this workshop, you will:
• Employees will understand how to correctly complete the position questionnaire
• Managers will know how to review and approve the position questionnaire
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Scope of Project• Compensation is conducting a review of all
positions within the Program and Project category for accuracy
• The position questionnaires collect the data required to do this review
• Provost HR is facilitating the collection and validation of the job duties as reported by incumbents
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Timeline
Training (2/28)
Email with link (3/1)
Employee submission (due 3/15)
Manager submission (due 3/22)
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Receive Position Questionnaire
3/15/2019
To submit the PQ, hit reply and attach the completed PDF to the email.
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Manager Completion
3/22/2019
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Position Questionnaire Sections1. Identification information
2. Job Related Experience in Years
3. Education
4. Position Summary
5. Major Job Responsibilities
6. Supervisor Status
7. Employee Acknowledgement
8. Manager/Supervisor sections
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Identification InformationDescribes your current USC job and department business title.
This is the title listed on your job
description.
This is the internal job title used.
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Job Related Experience
Describes the number of years of experience you have specifically within the field.
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EducationDescribes education and other licenses, certifications, and/or special job qualifications.
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Position Summary
Describes why your job exists. Use this sections to define the major purpose or objective of your job.
Tip: Start a sentence or bullet with an action verb to describe duty.
• Provide oversight for the study abroad programs for undergraduate and graduate students.
• Coordinate all elements of student enrollment, budget determination and allocation, travel coordination and activity planning for over 500 students annually.
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Major Job Responsibilities
Describes the key duties and responsibilities contained in your position.
Refrain from writing long paragraphs when describing your responsibilities. Use a bullet point style to summarize your overall job duties, but do not create a daily task list.
Provide enough detail so that someone unfamiliar with your role can get an understanding of what you do.
Example: Instead of stating “prepare reports”, use “prepare status and staffing reports utilized for project planning”
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Major Job Responsibilities
• Provide oversight for the study abroad programs for undergraduate and graduate students.
• Coordinate all elements of student enrollment, budget determination and allocation, travel coordination and activity planning for over 500 students annually.
• Outline major tasks related to coordinating student enrollment
• Outline major tasks related to travel coordination for student participants
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Supervisor Status
Defines the level of supervision performed in your current position.
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Employee Acknowledgement
Confirms that the content is accurate.
.Electronic signatures are permitted (Adobe Pro), otherwise sign and scan into your computer.
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For ManagersSupervisors will complete this section based on their minimum & preferred job requirements for the role.
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Tips for Managers
• Review questionnaire to ensure that perspectives (employee’s and manager’s) are aligned
• Check for statements that use “insider” language, such as abbreviations or uncommon industry specific language
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Contact
Trina Wallace
Assistant Director, Human Resources &
Senior HR Partner for Student Affairs
213.821.2931
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Questions?