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PORT MUNDRA (WEST COAST OF INDIA)

CREW CHANGE PERMITTED

Vessels coming from affected countries are issued Limited Free Pratique.

SIGN ON

✓ Ship owner / Recruitment and Placement Service (RPS) agency to identify Seafarer for joining a vessel.

✓ Seafarer to fill up the travel and contact history for last 28 days as per Form i and submit it to the ship owner / RPS agency by email.

✓ The crew has to obtain E-pass via Ahmedabad to Mundra port from his hometown.

✓ After issuing of E-pas by DG Shipping, the crew has to arrive at Ahmedabad (designated lab) for COVID19 test.

✓ Prior permission to be obtained from CDHO, Ahmedabad for taking COVID19 test at Ahmedabad.

✓ After receiving permission from CDHO, the lab will take the samples for testing for both the crew and the driver. The designated lab details are as follows: -

Unipath Speciality Laboratory, Sanoma Plaza, 102, 1st Floor, Sheth Mangald Road, opp. Parimal Garden, Ellisbridge, Ahmedabad,

Gujarat 380006.

Supratech Micropath Laboratory & Research, Neuberg Supratech, Ground Floor, Kedar Builiding, Opp. Krupa Petrol Pump Parimal

Garden, Gujarat 380006.

✓ After giving test samples to laboratory, crew and driver has to wait at Ahmedabad in hotel till the test result arrives.

✓ Once the negative result arrives, the same along with other documents will be presented to authorities for sign on procedure.

PORT MUNDRA (WEST COAST OF INDIA)



SIGN OFF

✓ The master of a vessel , before arrival at its port of call in India, shall ascertain the state of health of each person on board the vessel and submit the Maritime Declaration of Health to the health authorities of the port and to the port authorities . In addition, the information required by the local health authorities of the port, like temperature chart, individual health declaration, etc. shall also be provided by the master as per the directives of the health authorities of the port . Port health authorities shall grant pratique to the vessel prior to berthing as per necessary health protocols.

✓ Seafarer to wear necessary PPE (masks, hand gloves) on arrival.

✓ Seafarer will be cleared by Immigration authority.

✓ After receiving permission to sign off at Mundra from all authorities (CDHO, TDHO, PHO, Immigration, Customs, Port), the crew will be permitted to shift from vessel to quarantine hotel. The passport and seaman book of the crew will be in the custody of immigration. The samples will be taken at the quarantine hotel at Mundra by the designated labs from Ahmedabad for testing. After receiving COVID19 negative test report, crew has to complete the sign off formalities with immigration and customs.

✓ Till the time test reports are received, the seafarer shall be kept under quarantine facility approved by the Port and State Heath Authorities.

✓ If the seafarer is tested as "positive " for COVID-19, he/ she will be dealt with as per the procedures laid down by MoHFW, Govt. of India.

✓ Seafarer arriving on a vessel from any foreign port within 14 days of departure from foreign port shall be kept in quarantine for a total of 14 days from the date of departure from the last foreign port at a facility approved by the Port or State authority . On completion of 14 days, he shall undergo a COVID-19 test to confirm 'negative' test.

✓ Upon a seafarer tested as "negative " , the Ship owner / RPS agency to ensure completion of the following processes:

a. Seafarer's travel route post sign-off is to be identified.

b. Details of the Seafarer, vehicle, and driver ii for the proposed travel to be uploaded on DGS website "e-pass for seafarers link" for generation of e-pass, if needed.

c. Requisite details of the seafarer as per Form I / IIIA are to be uploaded on DGS website.

✓ Seafarer/ Shipping Compan y / RPS to download thee-pass from his / her 'DGS E-govemance seafarer profile', if needed.

✓ The downloaded e-pass to be submitted to the Local Authority in the area where the seafarer disembarks for cleara nce fo r sign-off, for issue of a transit pass from the place of disembarkation to the place of his/ her residence.

✓ The transit pass for such movement by road, for the seafarer and one driver, will be issued by local authorities of the Government of the State / Union Territory where the seafarer disembarks.

✓ The transit pass (to and fro) will be issued for a fixed route and with specified validity and will have to be adhered to strictly. Such transit pass would be honored/ allowed by the authorities of the State/ Uoioo Territory along the transit route.

✓ Ship owner / RPS agency to ensure the following for taking seafarer home:

a. Vehicle being used for travel is properly sanitized and PPE (masks, hand gloves) and sanitizers made available for driver and seafarerm;

b. Driver and seafarer to maintain the social distancing requirements as per MoHFW guidelines.

PORT KANDLA (WEST COAST OF INDIA)



SIGN ON SIGN OFF

✓ Crew change permitted - even at OTB / No COVID facilities ✓

available.

✓ Port likely to finalise about lab by 15/05/2020. ✓

✓ Crew change is not allowed in those vessels which are granted limited free pratique.

NB: As of date crew change at Kandla has become a big question with private lab facilities disallowed effective

this morning.

With change of rules this morning, Port likely to revert with lab

facilities by 15/05/2020.

Crew change is not allowed in those vessels which are granted

limited free pratique.

PORT HAZIRA (WEST COAST OF INDIA)



SIGN ON

✓ Follow the sign-on procedures as laid down for signing-on crew in DGS Order 12 of 2020.

✓ Crew change shall be undertaken in fair weather, good visibility and against favourable weather forecast.

✓ Risk Assessment (RA) for every intended crew change at the anchorage to be carried out by the vessel and shall be car ried out with all risks being minimized with all necessary safe guards listed in the RA are available and put in place.

✓ Industry best practices for crew change at anchorage and prudent seamanship shall be complied with at all times.

✓ Necessary permissions obtained from port for crew change and Covid-19 Negative test reports carried out for on-signers to proceed towards the designated boat jetty for transfer onto vessel at anchorage

✓ On-signing Seafarers shall wear PPE (masks, gloves) and to maintain the social distancing requirements as per Ministry of Health & Family Welfare (MoHFW), Govt. of India guidelines.

✓ On-signing Seafarers to maintain safe distance with the crew of the boat / tug taking them to anchorage and from each other.

✓ Gangway and the combination ladders shall be sanitized as required before crew change commences. Each crew to wear gloves with good grip.

✓ The boarding and disembarking of the seafarer may be done in suitable weather conditions and after giving a good lee for the transfer and preferably during day light hours.

✓ Seafarers shall wear inflatable lifejac kets while on boat / tug and whil e boarding the vessel.

✓ One seafarer at a time sha ll be allowed to use pilot ladder at a time and boat / tug should move aw ay from beneath whilst seafarer is boarding the vessel.

✓ After boarding the vessel, the seafarer should remain in the designated visitor area til l vitals are collected by on board staff.

✓ Handing over / mingling of signing-on crew shall not be allowed with off-signing crew.

the ir

temperatures and other

PORT HAZIRA (WEST COAST OF INDIA)



SIGN OFF

✓ Follow the sign-off procedures as laid down for signing-off crew in DGS Order 12 of 2020.

✓ Crew change shall be undertaken in fair weather, good visibility and against favourable weather forecast.

✓ Risk Assessment (RA) for every intended crew change at the anchorage to be carried out by the vessel and shall be carried out with all risks being minimized with all necessary safe guards listed in the RA are available and put in place.

✓ Industry best practices for crew change at anchorage and prudent seamanship shall be complied at all times.

✓ The master of a vessel, before arrival at its port of call in India, shall ascertain the state of health of each person on board the vessel and submit the Maritime Declaration of Health to the concerned health authorities of the port and to the port authorities. In addition, the information required by the local health authorities of the port like temperature chart, individual health declaration etc. shall also be provided by the master as per the directives of the local health authorities of the port.

✓ Necessary permissions to be obtained from port for crew change.

✓ Seafarers shall wear PPE (masks, gloves) and to maintain the social distancing requirements as per Ministry of Health & Family Welfare (MoHFW), Govt. of India guidelines with the boat handling crew at all times.

✓ Gangway and the combination ladders shall be sanitized as required after every crew change.

✓ The boarding and disembarking of the crew may be done in suitable weather conditions and after giving a good lee for the transfer and preferably during day light hours.

✓ Seafarers shall wear inflatable lifejackets while on boat / tug and while disembarking the vessel.

✓ One seafarer at a time shall be allowed to be on the ladder for disembarking at a time

✓ The off-signers disembarkation and on-signers embarkation should not be happening simultaneously. Ideally the off-signers shall be standing and waiting on the other side of vessel for disembarkation avoiding any contact with on-signers.

✓ After disembarking the vessel, the seafarer should remain in the designated visitor area till their temperatures and other vitals are collected by on board staff.

✓ Handing over / mingling of signing-on crew shall not be allowed with off-signing crew.

✓ While on board the boat / tug, the sign-off crew to be kept separate from the boat / tug crew and not be allowed to mingle with each other.

✓ Upon arrival at boat jetty / berth the procedure of sign-off to be followed as prescribed in DGS Order 12 of 2020.

PORT DAHEJ (WEST COAST OF INDIA)

To [email protected]; [email protected]; [email protected]; [email protected];

[email protected]; [email protected];

+ respective terminal head & their port control.

Cc [email protected]; [email protected]; [email protected]; [email protected]; danieljohn-

[email protected] To follow up with PHO for permission by phone & obtain it by e-mail.



SIGN ON

✓ (First mail) Advance intimation mail to be sent to following mail IDs for sign on along with details as mentioned below along with reference of DGS e-pass, PP, SB of joiners.

✓

✓

✓ To follow up with CDHO, Bharuch; (Dr. V.S. Tripathi +91 97277 02155)

He may provide number of his juniors or concerned PIC) by phone for COVID-19 test date & time + availability of COVID-19 test kit/s

✓ & accommodation at quarantine zone & place.

Sampling time is 0900 hrs to 1400 hrs on working days at Bharuch, take prior confirmation for holidays.

Ensure seafarers reach at test facility in time (being time constraint).

✓ Inform concerned PIC at health authorities if any changes. Proceed to quarantine facilities as provided by health authorities, Bharuch; contact Dr. P.K. Singh - THO, Vagra; after collection of seafarers samples for COVID-19

✓ test. Follow up for report next day after collection of samples. You will get the report by WhatsApp (ensure it will be stamped & signed

✓ by the health authorities).

✓ (Second mail) Covid 19 Negative Report to be sent by replying all in first mail & proceed for sign on as usual if COVID-19 result negative. If positive, health authorities will follow it up as per guideline.

mailto:[email protected]


PORT DAHEJ (WEST COAST OF INDIA)



SIGN OFF

✓ (First mail) Advance intimation mail to be sent to following mail IDs for sign off alongwith details as mentioned below & attach off signers PP, SB.

✓

✓

✓ After disembarkation – complete sign off formalities as usual.

✓ After completion of sign off formalit ies Seafarers COVID-19 to be carried out as per DGS or der 12 of 2020

a. if 14 days travel period completed, Please collect Covid 19 sample thru Lab or Medical Centre as the case may be ( basis day or night.)

b. Proceed to quarantine centre & proceed to testing facility after completion of 14 days period.

✓ Follow up for report next day after collection of samples. You will get the report by WhatsApp (ensure it will be stamped & signed by the health authorities).

✓ (Second mail) Report to be sent by replying all in first mail. If positive, health authorities will follow it up as per guideline. If negative result received then provide the same to the ppls and ask them to provide seafarers e-pass which is / are being issued by the DG Shipping. Inform your ppls well in advance that issuance of transit pass from district collector’s office may take 2 to 6 working hours or sometime next day after submission of require document along with e-pass + negative report on https://www.digitalgujarat.gov.in/

✓ (Third mail) E-passes issued by Collectors Office to be sent by replying all in second mail.

✓ Seafarers will leave once transit passes collected from Bharuch Collectors office & delivered to them.

To [email protected]; [email protected]; [email protected]; [email protected]; lib-

[email protected]; [email protected];

+ respective terminal head & their port control.

Cc [email protected]; [email protected]; [email protected]; [email protected]; [email protected]

To follow up with PHO for permission by phone & obtain it by e-mail.

To follow up CDHO, Bharuch; (Dr. V.S. Tripathi +91 97277 02155, he may provide number of his juniors or concerned PIC) by phone as cited for sing on.

http://www.digitalgujarat.gov.in/


PORT PIPAVAV (WEST COAST OF INDIA)



SIGN ON

✓ Follow the procedure mentioned in DGS Order 12 of 2020.

✓ Secure prior permission from SDM Rajula for all the people arriving from outside the Amreli District.

✓ Intimate Pipavav Marine Police Station and Medical Officer – PHC Bherai.

✓ Vessel Crew will undergo the COVID19 Test in consultation with District Health Authorities to confirm “negative” test result. If he/she found Positive, action will be taken as per the MoHFW guidelines.

✓ Till the result arrives for the test, crew will stay at designated “Safe Location”.

✓ Complete the Customs and Immigration formalities.

✓ Once the above formalities (Point 1 to 6) completed, coordinate with Port Security for the Port Entry permission.

✓ Submit copy of complete set of permissions/documents to Port Security including COVID19 result, medical examination report, last

28 days travel / contact history, immigration permission, PHO Permission, Customs Permission etc.

✓ Crew, drivers and other supporting staff of ship owner/RPS to follow social distancing norms as advised by Ministry of Home Affairs vide Order No 40-3/2020-DM-I(A) dated 15th Apr 20.

✓ In Case of any delay in permission or change in vessel scheduling, Crew shall stay in the designated “Safe Location” i.e., Hotel Port

View.

PORT PIPAVAV (WEST COAST OF INDIA)



SIGN OFF

✓ Follow the procedure mentioned in DGS Order 12 of 2020.

✓ Crew changing will be cleared by PHO, Kandla based on the request from Ship Owner / Agent.

✓ Ship owner/Agent will complete the immigration formalities and permission from the local District authorities (Customs, SDM Rajula, Pipavav Marine and PHC Bherai)

✓ Sample shall be collected on-board for COVID-19 test to confirm the crew is ‘Negative’.

✓ Once the COVID19 test is confirmed negative, crew will be allowed to disembark from the vessel, and if found POSITIVE due action will be taken basis procedures laid down by MoHWF, GOI.

✓ Vessel master will submit individual health declaration and temperature chart for the Crew.

COVID19 Testing a. In case Ships calling from the last foreign port within 14 days

i. Crew will be kept in the “Safe Location” in quarantine for completing 14 days in total from the date of departure from the last foreign port. On completion of 14 days Crew will undergo COVID19 test to confirm he / she is “Negative”. ii. In case of Crew tested “Positive” for COVID19, he / she will be dealt with as per the procedure laid down by MoHFW, Govt of India. iii. On arrival and during the shifting Crew, drivers and other supporting staff shall wear PPEs (Mask, Hand Gloves, full coveralls (recommended)) iv. All the PPEs should be disposed off as p er the CPCB guidelines.

v. Luggage carried by the cr ew should be disinfected.

vi. Vehicle used for the shifting of crew should be disinfected. b. In case Ships calling from the last foreign port post 14 days

i. Crew will be tested for COVID19 in consultation with District Health Authorities. ii. In case of Crew tested “Positive” for COVID19, he/she will be dealt with as per the procedure laid down by MoHFW, Govt of India.

iii. On arrival and during the shifting Crew, drivers and other supporting staff shall wear PPEs (Mask, Hand Gloves, full coveralls (recommended)) iv. All the PPEs should be disposed off as per the CPCB guidelines. v. Luggage carried by the crew should be disinfected. vi. Vehicle used for the shifting of crew should be disinfected.

✓ Crew, drivers and other supporting staff of ship owner/RPS to follow social distancing norms as advised by Ministrty of Home Affairs vide Order No 40-3/2020-DM-I(A) dated 15th Apr 20.

PORT SIKKA (WEST COAST OF INDIA)



SIGN ON SIGN OFF

✓ It is verbally conveyed (and expected a written confirmation

soon) to all that for S/On at Sikka, the joiner MUST get his Covid Test done at home town and arrive Jamnagar (in

broad day-light) with a negative certified report. Car driver

should preferably do Covid test before coming, and to hand

carry negative report.

He would undergo Covid test once more at Jamnagar, and

✓ not waiting for the report, Hospital Doctor would certify his earlier report (from hometown or from Ahmedabad), and basis same, he will be allowed to S/On.

In case, crew arrives with no test done, he will have to wait ✓ out of Jamnagar in the Port Quarantine area, carry out test

and await report (5/6 days), and if negative, can then sign

on.

✓ Crew to be disembarked and taken to port quarantine centre,

where he has to be quarantined for total 14 days, effective vessels last port of call date (foreign or Indian Port, alike).

✓ After completing quarantine period, crew would be taken to Government Hospital where they would draw samples for Covid

testing.

✓ Upon being certified negative, which takes about 2/3 days, S/off

formalities to be processed.

✓ Owners / Managers to arrange for his e-pass and vehicle / driver

pass, and then he can travel home.

PORT MUMBAI (WEST COAST OF INDIA)



SIGN ON SIGN OFF

✓ Covid test booking duly filled form to be forwarded in

advance enable to get booking date.

✓ Once date is confirmed, crew can report to doctor’s clinic for

testing.

✓ S/on formalities can be carried out once the final report is

generated (doctor takes 2 to 3 days).

✓ E-pass to be generated by the manning agent through DGS

✓ Three copies each of self-declaration and Annexure 1 along with one copy of passport to be hand carried at the time of

reporting to the doctor.

✓ Document copies required for Sign on:

Passport; Seaman book;

E-migrant copy;

Last 01 month travel history.

✓ Covid test booking duly filled form to be forwarded in advance enable to get booking date.

✓ Once date is confirmed, doctor will board the vessel for screening.

✓ A letter to be addressed to immigration – two similar letters will be required, one for off signers staying in the vicinity of Mumbai, Thane and New Mumbai and another for crew staying in the hotel (also soft copy to be generated).

✓ A letter to be addressed to DCP, one common letter for all off signers (also a soft copy of the same) enable obtain appropriate permission.

✓ Vehicle can booked once the DCP travelling permission is obtained.

✓ E-pass to be generated by the manning agent through DGS.

✓ Three working days advance time is required to book the doctor’s appointment and to obtain appropriate DCP permission.

✓ S/off can be conducted immediately after doctors screening/testing is completed.

PORT JNPT (WEST COAST OF INDIA)



SIGN ON SIGN OFF

✓ Minimum 03 days advance intimation to PHO, Immigration & ✓

Harbour Master for their approval

✓ E- pass for vehicle driver and crew is compulsory and should be ✓

applied by owner or manning company for travel till JNP.

✓ Basis DGS circular, only 01 crew is allowed in one car.

✓ Joiners must do Covid test and await the negative report prior ✓

signing on.

✓ Crew samples will be drawn locally and sent to lab, and crew

required to stay back awaiting report; now 03 hotels nominated for ✓

quarantine . Report available in 12/24 hours.

✓ Covid Test Negative Report to be submitted to DGS approved doctor

and necessary medical report to be obtained. ✓

✓ This medical report to be su bmitted to PHO prior signing on the ✓

crew.

✓ After checking all the pa pers, Health Officer will allow the crew to

sign on. ✓

✓

Minimum 03 days advance intimation to PHO, Immigration & Harbour Master for their approval

Crew disembarking from vessel coming from foreign port within 14 days will be kept in quarantine by PHO (number of days of quarantine from the date of departure from foreign port).

After the quarantine period, the crew will be tested for COVID 19. if positive, he will be taken to Kasturba Hospital as per Government Directives and if negative he will be sent home.

Sample swab test will be taken by ICMR approved labs viz. Metropolis, Thyrocare, which are based at Nerul, as there is no testing lab at JNP

Sign off will be done only in day light hours as per PHO.

E- pass for vehicle driver and crew is compulsory and should be applied by owner or manning company for travel from JNP to his home town. E- pass for sign off should be applied by owner after health officer approves the crew to be sent home after negative test.

If crew reports are negative, PHO will stamp them with home quarantine and owner or manning have to undertake that the crew is following same; If the crew is staying at manning company guest house, same should be informed to local authorities and JNPT.

Basis DGS circular, only 01 crew is allowed in one car.

PORT GOA (WEST COAST OF INDIA)



SIGN ON

✓ To inform at least one week in advance about Sign On prior to joining vessel, for completing all the formalities with the Nodal officer appointed by Mormugao Port Trust.

✓ PHO; Immigration; Customs; CISF, Goa Port; Office of the District Collector, South G oa; Director of Health Se rvice, Govt. of Goa.

✓ Doctor prescription is required for conducting COVID 19 test at Government or private SRL lab.

✓ Each crew has to apply separate pass from collector to enter Goa from border to quarantine centre (www.goaonline.gov.in / (1) Register (2) Get travel permit).

✓ Once COVID test comes negative, to upload/produce the test result to the port authority to approve access for the joining the crew.

✓ Following documents required for the Signing On:

1. Travel and contact history for the last 28 days.

2. Certificate of medical fitness of the crew after standard medical examination prescribed by DGS.

3. Copy of the E pass issued by DGS for the travel of the crew from his location to port Goa.

4. Copy of the Transit p ass issued by lo cal authority ( District Collector) in the area where this crew presently resides to the place of embarkation – Goa Port.

5. The transit pass should be for a fixed route and issue for the crew, driver and the vehicle.

6. Copy of submitted and accepted E migrant form.

http://www.goaonline.gov.in/

http://www.goaonline.gov.in/

PORT GOA (WEST COAST OF INDIA)



SIGN OFF

✓ Doctor prescription is required for conducting COVID 19 test at Govt. or private SRL lab.

✓ The crew member needs COVID 19 test report.

✓ The off signer will be put into 14days quarantine even after COVID test.

✓ Once all documents in order, to apply for online permission to travel from quarantine place to crew native place.

✓ Signing Off at Anchorage during fair season.

✓ To make arrangements for bringing the crew member at the jetty to conduct COVID test and return back on board till result comes

negative.

PORT MANGALORE (WEST COAST OF INDIA)



SIGN ON

✓ "Seafarer to submit the travel and contact history to DG Shipping approved medical examiner for certification through ship owner / RPS agency by e-mail

✓ Seafarer to undergo COVID-19 test at his home town (though this is not required a s per DGS SOP, it is bette r to carry out this test in order to minimise the risk to the driver, agency staff or whoever the seafarer comes in contact with during his travel to NMPT).

✓ The sign-on details to be intimated to following by e-mail:

Immigration Office [email protected];

Port Health Office [email protected];

District Health Office [email protected]; [email protected];

NMPT [email protected];

Customs Hard copy @ Dock office

✓ Before arrival, the agents to prepare a letter to DHO with details of joiner with a request to carry out COVID-19 test at designated PHC, get it endorsed from the NMPT nodal officer and same to be forwarded to DHO for necessary permission.

✓ Upon arrival crew have to proceed to nearest PHC for sample collection / test.

✓ Agent to liaise with PHO for arranging sampling / test

✓ Once negative test report is received, same to be communicated to authorities mentioned under point No.4 above and the seafarer to proceed to NMPT for sign-on formalities.

✓ The driver to remain with the seafarer till his sign-on formalities are completed.

✓ It is advisable that seafarer's vehicle can be used for all local transportation and attending staff to follow in a separate vehicle or guide the driver/seafarer about the places to visit."

PORT MANGALORE (WEST COAST OF INDIA)



SIGN OFF

✓ "All required documents / details of the off-signers to be sent to the same authorities as mentioned in point No.4 above.

✓ Agent to submit an undertaking to the Immigration authority as per draft attached.

✓ Off-signers to disembark from the vessel and surrender Passport and CDC to Immigration office.

✓ Collect special shore leave pass from Immigration office.

✓ Off-signers to proceed to nearest PHC for sample collection / test.

✓ Once test report is received, same to be intimated to all concerned and off-signers to visit immigration office using special shore pass and complete sign-off formalities (If the vessel departs before receipt of test result, sign-off will be carried out on sailing date).

✓ Agent to collect off-signer's passport and CDC and accommodate them at the designated hotel for 14 days quarantine (It is agent's responsibility to ensure that off-signer stays at the hotel during entire quarantine period).

✓ Ship owner / RPS company to apply for e-pass with DG Shipping.

✓ Based on this, agent to apply for transit pass with District Administration. Agents are requested to liaise with:

Ms. Prasadini from District Admin. Mobile no. 8095303004.

✓ Agent to ensure that vehicle is properly sanitized and sanitizers, masks and gloves are provided to the driver and seafarer.

PORT COCHIN (WEST COAST OF INDIA)



Cochin Immigration authorities granted permission to Sign-on and Sign-off at Cochin Outer Anchorage subject to vessels arrival have to be declared vide daily port line up, that she is arriving ONLY for sign-on and sign-off purposes.

SIGN ON SIGN OFF

✓ Joiner Should arrive 5 / 6 days in advance, prior to vessel arrival with Negative Covid test report from hometown.

✓ Car Driver bringing the crew must come with Covid Negative Report and Quarantine Certificate.

✓ Covid Test to be again conducted and report obtained in 3 to 4 days.

✓ Crew can stay in hotel till then.

✓ Port permission copy stating port permitting sign-on and sign-off at outer anchorage within port limits to be obtained and submitted to Immigration authorities.

✓ Immigration authorities can permit sign-on only by using port registered boat or tug.

✓ If report is negative, c rew can be signed on basis normal procedure.

✓ Sign-on crew E-pass to be arranged by crew manning company or vessel owners as per DG circular.

✓ Biggest Issue is for the joiners to enter not only through Kerala State Border, but from District to District, where officials demand to have Collectors permission from every district.

✓ Sign-off Crew is landed ashore and put in quarantine for 14 days.

✓ After quarantine period is over, Covid Test is performed.

✓ Agents have to undertake that sign-off crew, after disembarking from the vessel and carrying out Covid 19 test, report copy will be submitted to Immigration authorities & crew will be kept under 14 days quarantine.

✓ Immigration authorities can permit sign-off only using port registered boat or tug.

✓ Crew continues to stay in hotel for next 3-4 days till report comes.

✓ If negative, he will be allotted travel permit to home town basis application from owners / manning company.

✓ Following details to be submitted 04 days prior vessels arrival.

a. Vessel particular.

b. Last 10 port details.

c. On board crew daily temperature report.

✓ Note Below:

Immigration issued fresh SOP dated 12th May, 2020.

PORT KAMARAJAR (ENNORE) (EAST COAST OF INDIA)



SIGN ON SIGN OFF

✓ Forward PP, CDC and SD form to PHO, Immigration & Port ✓

Nodal Officer.

✓ Require authorization from Master and RPS for sign on. ✓

✓ Bring the crew to PHO office 3 days prior vessel arrival with ✓

E-Pass and medical fitness certificate.

✓ Do the COVID test with ICMR form signed by PHO ✓

✓ Submit past 28 days Travel history in given format.

✓ After Testing crew should stay in Seamen Club till joining in ✓

the vessel.

✓ If the result is negative, crew will join the vessel with ✓

E-migrant copy (if positive, handed over to state ✓

government health authorities).

✓ After confirmation of lab p ayment and Seamen club ✓

payment (only online) PHO will give clearance to move from Seamen Club.

✓

✓ Car should be disinfected and both driver and crew should always wear mask and gloves.

PP, CDC, SD form, Crew Change details in given form to be

forwarded to PHO, Immigration & Port Nodal officer.

Require au thorization from Master and RPS for sign on.

Bring the crew to PHO office from vessel, and then to Seamen Club by Port Ambulance.

Lab person will come to Seamen Club to carry out the COVID test with ICMR form signed by PHO.

After testing, crew should stay in Seamen Club in isolation till arrival of the result (03 days).

Generate E-Pass.

If the result negative, crew will go to home (if positive, handed over to state government health authorities).

Aft er confirmation of lab payment and seamen club payment

(only online )PHO will give clearance to move from seamen club.

Car should be disinfected a nd bo th driver and crew should wear mask and gloves always.

PORT CHENNAI (EAST COAST OF INDIA)



SIGN ON SIGN OFF

✓ Forward PP, CDC and SD form to PHO, Immigration & Port ✓

Nodal Officer.

✓ Require authorization from Master and RPS for sign on. ✓

✓ Bring the crew to PHO office 3 days prior vessel arrival with ✓

E-Pass and medical fitness certificate

✓ Do the COVID test with ICMR form signed by PHO ✓

✓ Submit past 28 days Travel history in given format.

✓ After Testing crew should stay in Seamen Club till joining in ✓

the vessel.

✓ If the result is negative, crew will join the vessel with ✓

E-migrant copy (if positive, handed over to state ✓

government health authorities).

✓ After confirmation of lab p ayment and Seamen club ✓

payment (only online) PHO will give clearance to move from Seamen Club.

✓

✓ Car should be disinfected and both driver and crew should always wear mask and gloves.

PP, CDC, SD form, Crew Change details in given form to be

forwarded to PHO, Immigration & Port Nodal officer.

Require au thorization from Master and RPS for sign on.

Bring the crew to PHO office from vessel, and then to Seamen Club by Port Ambulance.

Lab person will come to Seamen Club to carry out the COVID test with ICMR form signed by PHO

After testing, crew should stay in Seamen Club in isolation till arrival of the result (03 days).

Generate E-Pass.

If the result negative, crew will go to home (if positive, handed over to state government health authorities).

Aft er confirmation of lab payment and seamen club payment

(only online )PHO will give clearance to move from seamen club.

Car should be disinfected a nd bo th driver and crew should wear mask and gloves always.

PORT KRISHNAPATNAM (EAST COAST OF INDIA)



SIGN ON SIGN OFF

✓ Manning Company/ Owners to apply with DG shipping to ✓

obtain E- Pass for Crew members.

✓ Manning Company/ Owners to arrange transportation from ✓

crew home town to Krishnapatnam, preferably with Covid Test done for crew and driver and hand carry Negative

Report which is convenient for travelling. ✓

✓ Quarantine Hotels at Krishnapatnam – Hotel Sravanthi and

Hotel Grand Inn ✓

✓ Upon Crew reaching Hotel, his arrival will be informed to District Medical Health Office( DMHO) and PHO for taking

✓

Sample to carry out Covid - 19 test.

✓ Report will be received after 03 to 04 working days.

Crew to be disembarked and Immigration formalities are carried

out.

Crew then transferred to hotel, and his arrival there is to be

notified to District Medical Health Office( DMHO) and PHO for taking Sample to carry out Covid - 19 test.

Report will be received after 03 to 04 working days. If negative, crew can proceed home.

Manning Company/ Owners to apply with DG shipping to obtain E- Pass for Crew members.

Manning Company/ Owners to arrange transportation for crew

travelling from Krishnapatnam to Crew home town, preferably with Covid Test done for crew and driver and hand carry

✓ If the Covid-19 report is negative, Immigration and Negative Report which is convenient for travelling.

Quarantine would permit the Crew to join the vessel.

PORT KAKINADA (EAST COAST OF INDIA)



SIGN ON SIGN OFF

✓ The transit pass (to and fro) will be issued for a fixed route ✓

and with specified validity and will have to be adhered to strictly. Such transit pass would be honored / allowed by the

authorities of the State / Union Territory along the transit route.

✓ At the city of port of embarkation, the Seafarer shall undergo the COVID-19 test to confirm "negative" test result

for COVID-I9. ✓

✓ The seafarer would be ready for sign-on if the Covid-19 test is negative. Otherwise action would be taken as per

guidelines of MOHFW. ✓

✓ Covid Test facilities available / 4 Hotels designated for quarantine.

✓ Joiners must do Covid test a nd await the negative report ✓

prior signing on – Time 2/3 days (crew should arrive 4 days in advance). ✓

Seafarer arriving on a vessel would undergo the COVID-19 test to

confirm that he / she is negative of COVID-19. After disembarking and till the time the seafarer reaches the facility

for sample collection / testing to be mutually decided by the

Port & State Government, within port premises, it will be ensured

by the ship owner / RPS that all safety precautions as per standard health protocol are observed.

Till the time test reports are received, the seafarer shall be kept under quarantine facility approved by the Port and State Heath Authorities.

If the seafarer is tested as "positive" for covlD-19, he / she will be dealt with as per the procedures laid down by MOHFW, Govt. of India.

Covid Test facilities available / 4 Hotels designated for

quarantine.

Crew disembarking from vessels coming from ANY Foreign Port (irrespective if LPC is an Indian port or not), Crew has to be

quarantined for 14 days from the date of departure from foreign port.

PORT VIZAG (EAST COAST OF INDIA)



SIGN ON SIGN OFF

✓ To be informed to Harbour Master and Dy. Conservator (who are VPT ✓

nodal officers.

✓ To be informed to Port Health officer, Immigration departments ✓

about the schedule of S/off crew prior 72 hrs along with required documents

✓ Sign On crew to be taken to PHO for screening. These reports are then to be submitted to Vizag Port Quarantine Centre (Port stadium). ✓

✓ Accordingly crew will be admitted and provided with beds (presently 10 beds are available at port Quarantine Centre)

✓ Crew further be taken to state government testing centre / hospital,

where they will admit the crew for testing and then they will be ✓

discharged upon receiving test results ( testing / results will take 1 to 2 days). ✓

✓ After receiving NEGATIVE results crew to be shifted back to port quarantine centre , or else can be taken directly to Immigration / Customs depending on vessel berthing.

✓

✓

To be informed to Harbour Master and Dy. Conservator (who are VPT nodal officers).

To be informed to Port Health officer, Immigration departments about the schedule of S/off crew prior 72 hrs along with required documents (crew list, vaccination, Medicine chest, Medical log book, last 10 ports of call, crew temperature last 3 days etc.), basis which, PHO will advise the date & time of S/off.

Accordingly S/off crew taken to Customs as usual from the gate and then to the PHO office. PHO will make screening test and reports. Accordingly he will provide the reports (to be submitted at the quarantine centre).

Upon completion of S/off at Immigration, crew to shift to Vizag Port Quarantine Centre.

From port quarantine centre crew to be taken to state government testing centre / hospital, where they will admit the crew for testing. They will be discharged upon receiving test results which takes about 1 to 2 days.

Once declared Negative, crew to await at quarantine centre for Transit Pass from local police.

For transit permit Port authorities have deployed one officer; he refers to ADCP (Admin), Commissioner of Police Office, along with S/off crew details, Vehicle details, Driver details and travel details etc., on VPT letter head duly signed and stamped.

PORT GANGAVARAM (EAST COAST OF INDIA)



SIGN ON SIGN OFF

✓ Seafarer will arrive at Visakhapatnam after completing ✓

formalities as per DGS order no. 12 of 2020.

✓ On arrival at Visakhapatnam, the seafarer will undergo ✓

COVID-19 Test at Govt. ENT Hospital, Visakhapatnam. ✓

✓ Pending the Test Results, seafarer will be shifted to quarantine facility as provided by the District Health

✓

Authorities.

✓ If COVID-19 Test Result is negative, the seafarer is permitted

to Sign-On after completion of PHO, Immigration and ✓

Customs formalities.

✓

✓

✓

✓

Seafarer will be cleared by PHO for Sign-Off after request from concerned shipping agent.

Seafarer wi ll be cleared by Customs a nd Immigration for Sign-Off.

Seafarer will always use COVID-19 PPE such as hand gloves, face mask, etc.

Seafarer will be shifted to quarantine facility as provided by the District Health Authorities for a total of 14 days from date of departure from last foreign port.

The seafarer will undergo COVID-19 Test at Govt. ENT Hospital, Visakhapatnam after completion of 14 days.

Once Test Result is confirmed negative for COVID-19, concerned shipping agent will arrange for his repatriation to his hometown in compliance with DGS guidelines . .

If the seafarer is tested as positive for COVID-19, he will be dealt with as per the procedure laid down by MoHFW, GOI.

For sign off 14 days quarantine is not required; if crew completes

14 days from last port, they are recommending institutional quarantine at their home town.

Sign Off crew has to give undertaking that he will report at his destination point for institutional quarantine.

PORT PARADIP (EAST COAST OF INDIA)



SIGN ON SIGN OFF

✓ The shipping agent will liaise with the In-charge of the ✓

COVID isolation centre at Paradip, (set up by Health Dept., Govt. of Odisha) / PHO, Paradip / Nodal Officer, PPT /

Immigration / Customs with the required details of the crew planned for signed on.

✓ The agent will arrange the stay of the crew members at the ✓

COVID isolation centre at Paradip / designated hotels as

approved by ADM, Paradip on arrival and arrange for collection sample for COVID-19 test as per the protocol of

State Govt. The crew will be staying in the COVID isolation

centre at Paradip / designated hotels as approved by ADM, Paradip till the result of COVID-19 test is received.

✓ If the COVID-19 test comes negative, vessel agent has to ✓

obtain immigration and C ustoms clearan ce and follow the

procedure for signing on to place the crew onboard the vessel.

✓ In case the COVID-19 test comes positive, vessel agent has

to inform all concerned authorities i.e. Port Health Authority, ✓

Port Administration, Health Dept., Govt. of Odisha and make arrangement for the patient to be treated as per

guidelines / rules of MOHFW in force.

The shipping agent will liaise with the In-charge of the COVID

isolation centre at Paradip, (set up by Health Dept., Govt. of Odisha) / PHO, Paradip / Nodal Officer, PPT / Immigration /

Customs with the required details of the crew planned for

signed off.

The agent will arrange the stay of the crew members at the COVID isolation centre at Paradip / designated hotels as

approved by ADM, Paradip on arrival and arrange for collection sample for COVID-19 test as per the protocol of State Govt. The

crew will be staying in the COVID isolation centre at Paradip /

designated hotels as approved by ADM, Paradip till the result of COVID-19 test is received.

If the COVID-19 test comes negative, vessel agent has to follow

the protocol as stipulated in the MHA Order No

.40-3/2020-DM-I(A), dated 21st April, 2020, and DGS Order No. 12 of 2020, d ated 22nd April, 2020 along with the guidelines of

State Govt. for onward journey of the crew.

In case the COVID-19 test comes positive, vessel agent has to inform all concerned authorities i.e. Port Health Authority, Port Administration, Health Dept., Govt. of Odisha and make

arrangement for the patient to be treated as per guidelines /

rules of MOHFW in force.

PORT TUTICORIN (EAST COAST OF INDIA)



SIGN ON SIGN OFF

✓ Seafarer should report to the COVID-19 OPD at Government

Hospital, Tuticorin (Annexure-2) for testing.

✓ The Seafarer should be then brought to the Port / District

approved Quarantine facility at Lemuir Building, Harbour Estate, Tuticorin.

✓ The Seafarer should remain in quarantine till the time the test results are received.

✓ On receipt of a Negative test result, the seafarer may board the Ship after completion of necessary formalities related to

the Health, Customs and Immigration.

✓ If the Test result is positive, the SOP for management of a confirmed case shall be put into action.

✓ As per local regulations, Sign Off Crew must be disembarked from vessel PRIOR boarding of Sign On Crew.

✓ After Healt h and Immigration forma lities as per the DGS SOP, the Seafarer would disembark from the vessel.

✓ The Seafarer should then be taken by '108' Ambulance to COVID-19 OPD at Government hospital, Tuticorin (Annexure-2) for testing.

✓ The Seafarer should be then brought to the Port / District approved Quarantine facility at Tamilnadu Maritime Institute Building, Harbour Estate, Tuticorin.

✓ If the test results are negative, the Seafarer should be allowed to proceed as per DGS Protocol.

✓ However, if the Seafarer has arrived on a vessel from any foreign

✓ Considering that the resu lts of the test could take some Port within 14 days of departure, he has to remain in quarantine for

time, the Seafarer should arrive at VOC Port, at least, 2-3 a total of 14 days from the date of departure either at TMI / District

days prior to joining vessel to complete all formalities.

the above approved ho tel. On completion of 14 days quarantine, the Seafarer has to undergo COVID-19 testi ng before he can be allowed to

✓ Necessary formalities and usage of PPE have to be strictly complied with as per the DGS SOP as above.

proceed as per the DGS Protocol.

✓ If the Test result is positive, the SOP for management of a confirmed case shall be put into action.

PORT KOLKATA (EAST COAST OF INDIA)



SIGN ON SIGN OFF

✓ The Ship Owner / Master / Vessel Agent should send an e-mail to ✓

nodal officer wherein a detailed programme of Sign On crew with th e name and ID document along with downloaded e-pass, transit pass and Medical Fitness Certificate from DGS approved Doctor to be forwarded.

✓ Agent to arrange for stay of the seafarer at a quarantine lo cation

at Kolkata, approved by H&FW, Govt. of West Bengal under ✓

intimation to the Nodal Officer. List available at H&FW website: www.wbhealth.gov.in Covid-19 test will be carried out by authorized lab arranged by port at Kolkata on payment, at the quarantine location itself. No test can be carried out at Haldia. The seafarer to continue at Quarantine location till outcome of the

result. ✓

✓ The report of the Covid-19 test to be shared with the Nodal officer

of KDS / HDC. ✓

✓ lf a Seafarer is COVID-19 positive, relevant guidelines of MoH&FW , Govt. of India to be followed and Nodal Officer of KoPT to be informed .

✓

✓ The cost of the COVID-19 test, transportation of the Seafarer and their arrangement for stay at approved Quarantined safe location to be borne by the Ship Owner / Master / Agent.

✓

✓ lt is the responsibility of the Ship Owner / Master / Vessel Agent to keep PHO informed about such Sign On / Sign Off of Indian seafarer at Kolkata Port.

✓

As regards Sign Off, the Maritime Declaration of Health along with other required documents to be submitted to Nodal Officer as well as PHO and obtain immigration clearance. In case of Seafarers co ming from foreign port, Quarantine of 14 days to be observed at a safe location approved by H&FW, Govt. of West Bengal under intimation to Nodal Officer.

The concerned Seafarer to be transported to Quarantine location as specified in Para-2 under heading of "Sign On" by Ship Owner / Master / Vessel Agent for conducting COVID-19 test in an Ambulance both for Kolkata and Haldia vessels, observing other relevant guidelines. Till the outcome of the Covid-19 test, the seafarer to continue at the quarantine location.

The report of the Covid-19 test to be shared with the Nodal officer of KDS / HDC.

lf a Seafarer is COVID-19 positive, relevant guidelines of MoH&FW, Go vt. of India to be followed and Nodal Officer of KoPT to be informed.

The cost of the COVID-19 test, transportation of the Seafarer and their arrangement for stay at approved Quarantined safe location to be borne by the Ship Owner / Master / Agent.

lt is the responsibility of the Ship Owner / Master / Vessel Agent to keep PHO informed about such Sign On / Sign Off of Indian seafarer at Kolkata Port.

Sign Off permitted at Kolkata Port.

http://www.wbhealth.gov.in/

PORT HALDIA (EAST COAST OF INDIA)



SIGN ON SIGN OFF

✓ Appeal to Port Nodal officer with detail program of Sign-on with name and ID documents along with downloaded e-pass for Transit and medical fitness certificate from DG approved Doctors.

✓ Appeal to Immigration officer with detail program of Sign-on with copy of Passport/Seaman Book, e-migration copy along with downloaded e-pass for Transit.

✓ To arrange quarantine centre for On-Signer crew at Kolkata, approved by H&FW, Govt. of West Bengal under intimation of Nodal officer and Immigration.

✓ Co-ordinate with Port for COVID test of On-Signer crew at Kolkata.

✓ After getting the negative report same has to be submitted to Immigration and after v erification of rep ort they will grant permission to sign-on.

✓ After completing above formalities crew can proceed to Haldia for sign-on.

✓ Customs formalities will be done after reaching the crew at Haldia.

✓ Appeal to Port Nodal officer with detail program of Sign-off along guideline given by DGS like Maritime Health declaration, Temperature list, Individual health declaration etc.

✓ Appeal to Immigration officer with details of DGS guideline and copy of pass port and seaman book at least 72 hours before of the crew disembarks from vessel.

✓ After getting permission from Immigration off-signer crew can disembark from the vessel to proceed Quarantine center at Kolkata.

✓ E-Pass for transit the off-Signer Crew from Haldia to Kolkata will be issued by Local administration.

✓ Crew will stay at Kolkata quarantine center under intimation of Nodal officer and Immigration till test result.

✓ Passport and Seaman Book has to be deposited with Haldia Immigration.

✓ After submission of negative test result and downloaded e-pass for Transit, Immigration will allow Sign-off.

✓ It is still not clear whether Customs will clear the off-signers baggage upon disembarking the crew from ship or they will clear the baggage after COVID Test report receive.

✓ Sign Off once more suspended effective 13th May, 2020.

NOT PERMITTED PORTS

RATNAGIRI NOT PERMITTED

ANGRE NOT PERMITTED

BANKOT NOT PERMITTED

REVDANDA NOT PERMITTED

CUDDALORE NOT PERMITTED

CREW CHANGE

DABHOL NOT PERMITTED

KARWAR NOT PERMITTED

JAIGARH NOT PERMITTED

SAKHAR NOT PERMITTED

KARAIKAL NOT PERMITTED

port mundra (west coast of india)€¦ · port mundra (west coast of india) crew change permitted...

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