Policy on Quality Assurance for Single and Limited-Source Pharmaceuticals

Nairobi, Kenya, 20 – 24 February 2006

Background

The procurement policy of the GF specifies certain conditions under which the grant recipients can procure single or limited source pharmaceutical products *).

Option A: Products pre-qualified by WHO (UN procurement quality and sourcing project)

Option B: Products authorized for consumption by a stringent regulatory authority **)

Option C: Products authorized by the NDRA of the Recipient country.

Concern was raised that many recipient countries National Drug Regulatory Authorities (NDRA) may not have the technical capacity and resources to carry out the necessary quality assurance.

*) Pharmaceutical products for which there are not publicly available quality assurance standards, analytical methods and reference standards

**) An authority either belonging to the International Conference on Harmonization of Technical requirements of registration of pharmaceuticals for human use (ICH) or to the pharmaceutical Inspection Cooperation Scheme (PIC/S).

Decision to change the Policy

During the 10th Board meeting in April 2005 the Board approved new and amended guidelines for the Policy on Quality Assurance for

Single and Limited-Source Pharmaceuticals.

Policy changes

Old Policy New Policy

Option A: Products pre-qualified by WHO (UN procurement quality and sourcing project)

Option A: The same

Option B: Products authorized for consumption by a stringent regulatory authority

Option B: The same

Option C: Products authorized by the NDRA of the Recipient country.

Option Ci: The manufacturer has submitted an application for pre-qualification to the WHO or approval from a stringent regulatory authority and the manufacturing site is GMP compliant as certified by WHO or a stringent regulatory authority.

Option Cii: The product is manufactured at a GMP compliant manufacturing site as certified by WHO or a stringent regulatory authority

Application

2 manufacturers of equivalent products

2 manufacturers of equivalent products

Number of Option (a) or (b) manufacturers

producing equivalent products

Has to procure from one of the (a) or (b)

suppliers

* Product defined as: chemical + strength + formulation

If products unavailable, PR informs Secretariat and then:

** Unavailability defined as: inability of the manufacturer to supply a sufficient quantity of finished product within 90 days from date of order.

(i) The manufacturer has submitted an application to the

WHO or a stringent regulatory authority

and the manufacturing site is

GMP compliant.

IF NOT, THEN

(ii) Manufactured in a GMP-compliant

manufacturing facilityThe PR is required to notify GF if procuring under (i) or (ii)

2 manufacturers of equivalent

products

Has to procure from one of the

(a) or (b) suppliers

2 manufacturers of equivalent

productsNumber of

Option (a) or (b) manufacturers

producing equivalent products

If products

unavailable, PR

informs Secretaria

t and then: Principal Recipients:

Shall promptly notify the global fund in writing if it plans to procure any products pursuant option Ci or Cii

Shall obtain documentation of the application and/or GMP compliance

Shall permit access to storage sites and removal of samples

Obligations

(i) The manufacturer has

submitted an application to the

WHO or a stringent

regulatory authority and the

manufacturing site is GMP compliant.

IF NOT, THEN

(ii) Manufactured in a GMP-compliant

manufacturing facility

TGF Secretariat:

TGF shall contract an independent 3rd party to conduct random quality analysis of products procured pursuant option Ci or Cii

Conditions

1 Contracts entered before April 30, 2005 may be honoured until they expire or otherwise terminate.

2After April 30, 2005, the Principal Recipient may not enter into any new contracts, nor extend any existing contracts, for the supply of products that would have qualified for purchase under the original Clause 3.

3If there are less than 2 suppliers according to Option (A) or (B), or if products from these suppliers are unavailable then Grant funds may be used to procure products according to Option Ci or Cii (In order of priority)

4PR shall revert to Option (A) or (B) as soon as products from 2 or more suppliers become available.

Key actions taken

Development of a list of products found compliant with The Global Fund Policy on Quality Assurance.

Short term implementation of interim quality control testing by an independent 3rd party.

Initiated the development of a permanent solution to more comprehensive Quality Control Testing

The Global Fund Compliance List

Key features of the compliance list:

Split by disease area (HIV – TB – Malaria)

Ordered according to the ingredient / generic name of the product

Information:•Product•Strength•Dosage form•GF classification (A, B, Ci or Cii)•Name of supplier•Approval authority (WHO or Regulatory authority)•Address of manufacturing site•Packaging type•Packaging size

A

B

C

The Global Fund Compliance List

The Global Fund

Home page

Procurement and Supply

Management

Quality Assurance Information

Compliance List –

Front page

Actual Compliance

ListsHIVTB

Malaria

The Global Fund Compliance List

Follow this link:

http://www.theglobalfund.org/en/about/procurement/quality/