point of beginning launching minnesotas geospatial information office drive to excellence/mgio...

Point of BeginningPoint of BeginningLaunching Minnesota’s Geospatial Information OfficeLaunching Minnesota’s Geospatial Information Office

Drive to Excellence/MGIO Celebration and Stakeholder Meeting June 24, 2009

• Welcome (David Arbeit)

• The Executive View (Sheila Reger)(Gene Hugoson)(Gopal Khanna)

• Contributors and Stakeholders

• The Road We’ve Traveled (David Arbeit)

• Project Overview/ Recommendations (Michael Terner)

• The Legislative Mandate (David Arbeit)

• Break (GIS/LIS Consortium)

• Introducing the MGIO (David Arbeit)

• The Challenge Ahead (David Arbeit)

• A Community Dialog (All)

• Adjourn

Point of BeginningPoint of BeginningAgendaAgenda

Point of BeginningPoint of BeginningExecutive LeadershipExecutive Leadership

Gene HugosonProject SponsorCommissionerMN Department of Agriculture

Gopal KhannaCommissioner and State CIOOffice of Enterprise Technology

Sheila RegerChair, Drive to Excellence Subcabinet CommissionerDepartment of Administration

Point of BeginningPoint of BeginningAdvisors, Contributors and StakeholdersAdvisors, Contributors and Stakeholders

Drive to Excellence Steering CommitteeProject Sponsors: Commissioners Brad Moore and Gene Hugoson

Governors Council on Geographic Information

GCGI Strategic Planning CommitteeCo-Chairs: Victoria Reinhardt, Mike Dolbow (Co-Chairs)

Legislative SponsorsAuthors of Legislation: Representative Phyllis Kahn and Senator Don Betzold

Community of PartnersMore than 250 stakeholders who have participated in forums, meetings,

panels, interviews, and discussions.

DTE GIS Coordination InitiativeDTE GIS Coordination InitiativeSteering CommitteeSteering Committee

Sponsors Gene Hugoson -- Commissioner, AgricultureBrad Moore -- Commissioner, MPCA

Team Members David Arbeit -- AdministrationMichael Barnes -- Transportation Janet Cain -- Public Safety Paul Egers -- MPCAMargaret Kelly -- Health John Lally -- OETFred Logman -- Administration Robert Maki -- DNRWendy Nelson -- HealthLarry Palmer -- Agriculture Leo Raudys -- MPCADan Storkamp -- Corrections


Governors Council on Geographic Information David Arbeit, LMIC/AdministrationDavid Brandt, Washington CountyCurtis Carlson, MLS of MinnesotaWill Craig, University of MinnesotaMike Dolbow, Department of AgricultureKris Eide, Department of Public SafetyRebecca Foster, MN GIS/LIS ConsortiumRick Gelbmann, Metropolitan CouncilJeffrey Grussing, Great River EnergyJoshua Gumm, Scott CountyTim Loesch, DNRTom Mathisen, City of CrystalLee Meilleur, Legislative GIS OfficeRichard Morey, MnDOTTim Ogg, BWSRVictoria Reinhardt, Ramsey CountyEileen Quam, OET

Tad Schindler, MPCAGerry Sjerven, NRRI, U of MMark Sloan, Clay CountySally Wakefield, 1000 Friends of MinnesotaRon Wencl, USGSBrenda Zachman, USDA


Community of Partners

Point of BeginningPoint of BeginningOur Journey to HereOur Journey to Here

1978: LMIC established – 1st state GIS program in nation

1990: First Strategic Plan for State GIS (PlanGraphics)

1991: Executive Order creates Governor’s Council on GI

2004: Second Strategic Plan for State GIS (GCGI)

2006: NSGIC State coordination guidelines/grant

2007: Compass Points retreat recommends strategic priorities

2008: Enterprise GIS adopted as DTE Subcabinet initiative

2009: MGIO authorized by legislation


1990: Strategic GIS Plan (PlanGraphics)

• Reorganize to coordinate GIS activities and investments among all state agencies.

– Policy responsibilities

– Data Clearinghouse

– Coordinate data development

– GIS Service Bureau

• Link GIS coordination to authorizations for IT.• Create advisory bodies for State and statewide issues.• LMIC serves as foundation for new office.• Provide appropriate and stable funding structure.


2004: Mn Governor’s Council on GI

A Foundation for Coordinated GIS: Minnesota’s Spatial Data Infrastructure

Recommended assigning explicit authority and responsibility for GIS coordination to a cabinet level agency.

A Foundation for Coordinated GISA Foundation for Coordinated GISMinnesota’s Spatial Data InfrastructureMinnesota’s Spatial Data Infrastructure

Roles & Responsibilities: Coordinating OrganizationRoles & Responsibilities: Coordinating Organization

• Oversee statewide GIS infrastructure, including data plans.

• Monitor effectiveness of adopted policies and recommend actions.

• Work with stakeholders to identify GIS needs and priorities.

• Identify new and emerging opportunities that improve the effectiveness of state programs through use of GIS.

• Identify and coordinate opportunities for joint GIS projects and leveraged resources.

A Foundation for Coordinated GISA Foundation for Coordinated GISMinnesota’s Spatial Data InfrastructureMinnesota’s Spatial Data Infrastructure

Roles & Responsibilities: Coordinating OrganizationRoles & Responsibilities: Coordinating Organization

• Coordinate agency GIS within state’s IT architecture framework.

• Advocate for Minnesota’s GIS stakeholders to executive branch and legislature, federal agencies and other organizations.

• Serve as the state’s liaison and representative to federal mapping agencies and national GIS organizations.

• Develop/ maintain MN Geographic Data Clearinghouse services.


2006: NSGIC 50 States Initiative

NSGIC’s criteria for successful state coordination reinforced the recommendations in A Foundation for Coordinated GIS.


NSGIC Criteria for Success NSGIC Criteria for Success

• An office with clearly defined authority for statewide coordination of GIS technologies and data.

• A full time, paid coordinator with the authority to implement the state’s business and strategic plan.

• A formal relationship with the state’s Chief Information Officer.

• A champion (political or executive decision maker) committed to coordinated GIS.


Compass PointsSetting a Direction for Minnesota’s GIS Future

2007

Compass PointsCompass PointsSetting a Direction for Minnesota’s GIS FutureSetting a Direction for Minnesota’s GIS Future

• Full day retreat held on June 25, 2007

• Attended by 54 invited participants– Legislators and legislative staff– Agency CIOs and GIS Coordinators– GI Council members– Local, regional, and federal representatives– Educators/researchers/non-profit representatives– Business

• Professionally facilitated

Strategic Planning retreat held to confirm a vision for coordinated GIS and set a direction for achieving it.


Executive SponsorsExecutive Sponsors

Dana BadgerowCommissionerDepartment of Administration

Gopal KhannaCommissioner and State CIOOffice of Enterprise Technology


• State Agencies • Governor’s Council• Met Council• MetroGIS• Counties• Regional Agencies• Municipalities• Legislature

• Federal Agencies • Academic institutions• Utilities• Professional Associations

• Non-profits

• School Districts

• Vendors

• Businesses

StakeholdersStakeholders

Compass Points Planning RetreatCompass Points Planning RetreatSetting a Direction for Minnesota’s GIS FutureSetting a Direction for Minnesota’s GIS Future

Facilitated Discussions – Large and Small GroupsFacilitated Discussions – Large and Small Groups

Achievements

Setbacks

Strengths

Weaknesses

Opportunities

Threats

Issues


Coordination Service or FunctionCoordination Service or Function

• Policy• Priorities and Strategies• Investments • Standards and Architecture• Communications • Coordination • Data Library • Technology • Tools• Assistance • Consulting

Compass PointsCompass PointsRecommendationsRecommendations

Vision Statement Should Focus on MinnesotaVision Statement Should Focus on Minnesota Create a vision statement to reflect concerns raised at the retreat.

GIS Coordination within State Government is Critical GIS Coordination within State Government is Critical Develop a strategy for State agency GIS coordination.

Coordinated StrategiesCoordinated StrategiesThe community needs to coordinate funding priorities for discussion with the legislature well in advance of the next budget cycle.

Compass PointsCompass PointsVisionVision

Minnesota improves services statewide through the coordinated, affordable, reliable, and effective use of GIS.

Compass PointsCompass PointsNext StepsNext Steps

Focus on GIS Coordination for State GovernmentFocus on GIS Coordination for State Government

• Establish a Steering Committee

• Hire consultant to lead effort

• Analyze business functions to determine GIS needs

• Identify GIS functions that could be coordinated or centralized

• Develop organizational and operational recommendations

• Identify governance structure with active community involvement

• Present to Executive Sponsor(s) by fall of 2008

DTE GIS Coordination Initiative DTE GIS Coordination Initiative Project OverviewProject Overview

ElementsElements

1.1. Organizational TransformationOrganizational TransformationOrganizational changes and governance framework to institutionalize capacity for Organizational changes and governance framework to institutionalize capacity for coordination.coordination.

2.2. Functional TransformationFunctional TransformationTechnical aspects of providing GIS services needed to support the State functions Technical aspects of providing GIS services needed to support the State functions and programs.and programs.

ObjectiveObjectiveDevelop, recommend and implement a framework to coordinate GIS as an “enterprise” activity of state government.

DTE GIS Coordination Initiative DTE GIS Coordination Initiative Project OverviewProject Overview

Scope and TimingScope and Timing

• ScopeScopeFocuses on State GovernmentFocuses on State Government

• Time FrameTime FrameFast tracked to impact next budget/legislative cycle.Fast tracked to impact next budget/legislative cycle.

ObjectiveObjectiveDevelop, recommend and implement a framework to coordinate GIS as an “enterprise” activity of state government.


• Extensive analysis of State agency needs, capabilities, resources, and plans.

• Detailed profiles of State agency GIS programs.

• Analysis of GIS programs in other states.

• Recommended program elements and design.

• Implementation options, including staffing and costs.

2008: DTE GIS Coordination StudyApplied Geographics Analysis and Strategic Design

Point of BeginningPoint of BeginningFunctional Transformation StudyFunctional Transformation Study

Project ConsultantProject Consultant

Applied GeographicsApplied GeographicsBoston, MABoston, MA

Michael TernerMichael Terner

Point of Beginning Point of Beginning MGIO EstablishedMGIO Established

• Creates MN Geospatial Information Office in Department of Administration and headed by a Chief Geospatial Information Officer.

• Authority to coordinate, guide, and plan implementation of GIS.

• Duties assigned reflect 2004 GCGI recommendations, refined during DTE process based on stakeholder input.

• Requires CGIO to work closely with State CIO.

• Provides for governance with advice from state agency and statewide advisory councils.

• Transfers resources of LMIC to MGIO.

2009: MGIO Legislation

Point of BeginningPoint of Beginning Launching Minnesota’s Geospatial Information OfficeLaunching Minnesota’s Geospatial Information Office

Celebratory Break!Celebratory Break!

Refreshments courtesy of MN GIS/LIS Consortium

Point of BeginningPoint of BeginningIntroducing MnGeoIntroducing MnGeo

Improving services statewide through the coordinated, affordable, reliable, and effective use of GIS.

Point of BeginningPoint of BeginningIntroducing MnGeoIntroducing MnGeoMnGeo Staff

David Arbeit – Director (CGIO)Norm Anderson –Project ConsultantAnna Brenes – Project SpecialistChris Cialek – Coordination (Data and Licenses)Jim Dickerson – Geospatial Web Services Specialist John Hoshal – Coordination (Public Safety)/Project Services SupervisorAndrew Koebrick – Web Coordinator (PT)Jim Krumrie – Project SpecialistSandi Kuitunen – Project SpecialistFred Logman – Coordination Consultant (PT)Brent Lund – Applications Programmer Susanne Maeder – Coordination (Data - Hydrography) Pete Olson – System Administrator/ProgrammerAugusta Paye – Administrative Support Nancy Rader – Coordination (Data and Council Support)

Point of BeginningPoint of BeginningIntroducing MnGeoIntroducing MnGeo

MnGeo Organization David ArbeitDirectorCGIO

Chris CialekGIS Supervisor

GIS Clearinghouse

John HoshalGIS SupervisorGIS Consulting

** Jim DickersonIT Specialist 4

Web Mapping/Data

Nancy RaderRA Specialist Intermed.

Coordination

Susanne MaederRA Specialist Sr. Data Coordination

* Brent LundIT Specialist 3Programmer

* Jim KrumrieRA Specialist

GIS Consultant

* Norm AndersonRA Specialist

GIS Consultant

* Anna BrenesResearch Analyst Project Support

* Sandi KuitunenRA Specialist

GIS Consultant

* Matt McLeesStudent Worker Project Support

** Augusta PayeMgt. Analysis IOffice Manager

Fred LogmanPrincipal PlannerGIS Coordination

** Andrew KoebrickIT Specialist IV

Web Coordinator

** Pete OlsonIT Specialist IV

Systems Support

Administrative Support

IT Support

Point of BeginningPoint of BeginningOur AdvisorsOur Advisors

Two related stakeholder councils will advise MnGeo.

• MnGeo Agency Advisory CouncilAdvises MnGeo on improving state government services through the coordinated, affordable, reliable, and effective use of GIS.

• MnGeo Statewide Advisory Council Advises MnGeo and the geospatial community on improving services statewide through the coordinated, affordable, reliable, and effective use of GIS.


Local Government (4)

- Counties (2)

- Cities (2)

Regional Agencies (2)

- Metropolitan Council

- Non-Metro Organization

Tribal (1)

State Agencies (4)

Federal Agencies (2)

Universities

- UMN

- MnSCU

K-12 Education

Businesses (2)

Non Profit Organization

GIS/LIS Consortium

MetroGIS

MnGeo (non-voting)

The MnGeo Statewide Advisory Council will represent a cross-section of stakeholders and be chosen based on guidelines recommended by the Governor’s Council on GI.

23 Voting Members


The MnGeo Agency Advisory Council will represent a cross-section of state government organizations and focus on issues that directly involve state agencies and offices.

11 Voting Members

Chief Geospatial Information Officer (Chair)

State Agencies & Constitutional Offices (8)

Legislature

Judiciary

MnGeo Statewide Advisory Council (Non voting)


Advisory Councils are required to be appointed using the Open Appointments process. What About Now?

• Strategic Planning Committee of GCGI will be asked to serve as MnGeo Transition Advisory Team.

• Outreach Committee of GCGI will be asked to serve as MnGeo Communications Advisory Team.

• All other GCGI committees will be designated as MnGeo Technical Advisory teams.

• Open Appointments process will be used to identify and recommend members

Point of BeginningPoint of BeginningOur StakeholdersOur Stakeholders

MnGeo stakeholders include all organizations and users of geospatial technology to deliver, support or consume services in Minnesota.

That means everybody!

The Lines are OpenThe Lines are Open

Point of BeginningPoint of BeginningThe Challenges AheadThe Challenges Ahead

MnGeo’s mandate is comprehensive and ambitious. It will take time to fulfill its promise and there are many challenges ahead that we need to face together.

• PrioritiesMatch priorities to legislative mandate.

• OperationalEvaluate existing services and make needed adjustments.

• OrganizationalEvaluate organizational capacities and make needed adjustments.

• ResourcesFocus limited resources on high priorities and pursue options to fill the “resource gaps.”

• PartnershipsIdentify strategic partnerships and work to create them.

Point of BeginningPoint of BeginningWhat’s On Your MindWhat’s On Your Mind

Launching MnGeo brings with it lots of questions. Here are some that we’ve heard.

• Why do we need an MGIO? Doesn't LMIC already do this stuff?Why do we need an MGIO? Doesn't LMIC already do this stuff?

• Why does the office need a new name?Why does the office need a new name?

• What will happen to LMIC?What will happen to LMIC?

• Why will the MGIO be housed in Administration and not OET?Why will the MGIO be housed in Administration and not OET?

• What happens to the GCGI and its committees?What happens to the GCGI and its committees?

• I don't work in state government. Why should I care about the MGIO?I don't work in state government. Why should I care about the MGIO?

• Funding for the MGIO seems too little to support the legislatively Funding for the MGIO seems too little to support the legislatively mandated duties. How will this problem be addressed?mandated duties. How will this problem be addressed?

Point of BeginningPoint of BeginningWhat’s On Your MindWhat’s On Your Mind

Launching MnGeo brings with it lots of questions

What concerns you?What concerns you?

point of beginning launching minnesotas geospatial information office drive to excellence/mgio...

Documents

point of beginning advisors

usda slide

state gis gcgi

enterprise gis

state gis plangraphics

state gis program

mgiodavid arbeit

welcomedavid arbeit