PLUMPTON VILLAGE ACTION PLAN

EVENING WITH VOLUNTEERS

3RD SEPTEMBER 2008

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PLUMPTON VILLAGE ACTION PLAN

WelcomeFantastic response82% record breaking response to original

questionnaire 70 (5.5%) of electorate have now signed up to a

Team – is this a new record?….and more people have said they want to help with

the SID/Environment Society/Neighbourhood Watch Scheme

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Summary of Process so far• Original Steering Committee formed from

12 volunteers in 2006• Post-it note events to help formulate the

questionnaire• Questionnaire circulated Summer 2007• 82% of all households returned the forms –

plus primary school children and youth• Analysis of statistics and interpretation of

results through to March 2008

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Summary of Process so far (continued)

• Held 3 open events April through to July 2008

• Essential part of democratic process to give people chance to comment and possibly consider volunteering

• Action Plan Book delivered to all households July 2008

OPPORTUNITY NOW FOR EVERYONE TO GET INVOLVED AND MAKE IT

HAPPEN

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STEERING COMMITTEE• New Committee formed 2nd September 2008• Some from original Steering Committee plus two new

membersPETER BAKER

MAC GARDINERTOM HAWTHORNE (Chair)

CAROLE NICHOLSON (Vice-Chair)KELVIN SPEIRS

JONATHAN TAYLORMICHAEL WARD

Tom is also a District Councillor; Carole and Kelvin are also Parish Councillors

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EVOLUTION OF PLAN

• Formation of Teams

• Appointment of Team Leaders (or Champions) and Deputies

• Team Leaders to attend VAP Sub-Committee meetings with the Steering Committee – monthly

• Steering Committee will meet monthly

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Role of Steering Committee1. To ensure that the momentum for the project is

maintained2. Be mindful that Plumpton is a rural village and

wants to remain so3. To make sure Plans are implemented in a

balanced way and do not conflict with each other

4. To guide Sub-Committee members and Teams5. To ensure timescales and priorities are

maintained6. Present proposals to the Parish Council

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Role of Steering Committee (continued)

7. To liaise with outside agencies8. To lead fund-raising initiatives (with help

we hope from all Team members!!)9. To publicise results as they happen –

Parish Magazine, Parish Pump, website, etc

10. Develop the next phase of the Plan!IN OTHER WORDS MAKE SURE THE

PLAN EVOLVES IN A STREAMLINED AND TIMELY WAY

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KEY MESSAGES FOR TEAMS

• Stick to Plan – try not to reinvent the wheel

• Stick to Timescales and Priorities – that way the momentum of the Plan can be maintained

• Team Leaders will meet with the Steering Committee monthly as the new VAP Sub-Committee

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KEY MESSAGES FOR TEAMS (continued)

• Proposals will be submitted to the Parish Council on a monthly basis by the Steering Committee

• Team Leaders will need to be aware of the village profile versus the make-up of their Team (in terms of age, location, length of time in village, etc)

• Team Leaders may need to consult with relevant Parish Council representative

• Team Leaders will need to ensure that those residents likely to be affected by proposals have been consulted

• Teams should not liaise with outside agencies on their own – involve the Steering Committee

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COUNCIL ROLES• District Councillor role and Steering Committee

Chairman’s Position• Parish Council, District Council, County Council

– their rolesFootpaths & Bridleways

Road Repairs & PavementsPublic Transport

Speed Limits; SignagePlanning

Environment

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NEXT STEPS• Each Team arrange 1st meeting• Fix meeting date tonight – see the ‘First Meeting

Co-ordinator’ for your chosen Team• During First Meeting

a) Find out particular interests of Team members b) Find out skills of each Team member

c) Appoint Team Leader and Deputy• Team Leaders attend 1st Sub-Committee meeting on

7th October 2008 for further briefing• Next Steering Committee Meeting on 14th October• Next Parish Council Meeting 21st October

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FIRST TEAM MEETING CO-ORDINATOR

• We will give to each co-ordinator:a) List of volunteers to dateb) List of new volunteers tonightc) Terms of Reference for Teamsd) Copy of Plan for their particular Teame) Copy of Statistical Evidence backing up the Plan for each Teamf) Example of Report from Team Leader to Steering Committee

PASS THESE PAPERS ON TO TEAM LEADER WHEN APPOINTED

THANK YOU FOR VOLUNTEERING!!

Yes – it will be hard work

Yes – there will be obstacles

But Yes – it is going to be fun

LET’S PROVE THAT THE SPECIAL PLUMPTON

COMMUNITY SPIRIT CAN MAKE THE DIFFERENCE

PLUMPTON VILLAGE ACTION PLAN

QUESTIONS?

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Team Meeting Co-ordinatorsRoad Safety– PETER BAKER (red dot)

Public Transport - BARRY TAPLIN (blue dot)

Environment - CAROLE NICHOLSON (green dot)

Footpaths - ANNEMARIE ALLEN (green star)

Communications - FRANK BOTTERILL (orange dot)

Community Safety – JANE GEORGE (red star)

Housing Analysis - STEVE HAYMAN (blue star)

Facilities - MAC GARDINER (yellow dot)

Business - PAUL NICHOLSON (black dot)