planning committee agenda - 8 july 2015 - whangarei act 1981 such other legislation relevant to the...

Planning Committee

Notice of Meeting A meeting of the Planning Committee will be held in the Council Chamber, Forum North, Whangarei on:

Wednesday 8 July 2015

10.00am

Committee Councillor G C Innes (Chairperson)

Her Worship the Mayor Cr S J Bell

Cr S J Bretherton Cr C B Christie Cr P A Cutforth Cr S J Deeming

Cr S M Glen Cr P R Halse

Cr C M Hermon Cr G M Martin

Cr B L McLachlan Cr S L Morgan

Cr J D T Williamson

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Planning Committee Terms of Reference

Chairperson

Councillor G C Innes

Members

Mayor

Section 41A(5) of the Local Government Act 2002 provides that the Mayor is a member of each committee of the territorial authority

Councillors S J Bell, S J Bretherton, C B Christie, P A Cutforth, S J Deeming, S M Glen, C M Hermon, P R Halse, G M Martin, B L McLachlan, S L Morgan and J D T Williamson

Attendance at Meetings

The Chief Executive Officer, Group Managers, Department Managers and such other Council Officers as deemed necessary may attend committee meetings.

Quorum

A quorum for a meeting of this Committee shall be:

half of the members if the number of members, including vacancies, is even or,

a majority of members, including vacancies, if the number of members is odd.

Delegated Authority

1. Does not have the powers of Council to act in the following instances as specified by Clause (32) Schedule 7 of the Local Government Act 2002:

a) the power to make a rate; or

b) the power to make a bylaw; or

c) the power to borrow money, or purchase or dispose of assets, other than in accordance with the long-term plan; or annual plan; or

d) the power to adopt a long-term plan, annual plan, or annual report; or

e) the power to appoint a chief executive; or

f) the power to adopt policies required to be adopted and consulted on under this Act in association with the Long Term Plan or developed for the purpose of the local governance statement; or

g) the power to adopt a remuneration and employment policy.

2. Does have the power of Council to enter into contracts up to a value of $3 million + GST, provided that such contracts are in accordance with the Long Term Plan and Annual Plan.

3. Does have the ability to appoint Sub-committees to deal with any matters of responsibility within the Committee’s terms of reference and areas of responsibility and to make recommendations to the Committee on such matters and provided that the Sub-committee shall not have power to act other than by a resolution of the Committee with specific limitations where there is urgency or special circumstances.

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4. Does have the ability to make decisions in accordance with the Terms of Reference.

5. The powers and functions of council to act in respect of the following:

Local Government Act 1974 and Local Government Act 2002

Health Act 1956 and Regulations

Hazardous Substances and New Organisms Act 1996

Dog Control Act 1996

Fencing of Swimming Pools Act 1987

Building Act 2004

Council Bylaws

Resource Management Act 1991

Food Act 1981

Such other legislation relevant to the committee's terms of reference.

Terms of Reference

The determination and implementation of policies in respect of the regulatory functions and responsibilities of Council.

The approval for public notification of proposed reviews, designations, removal of designations and changes to the District Plan.

To hear and determine objections, appeals and applications as required in respect of the regulatory functions and responsibilities of Council (sub-delegated to the Exemptions and Objections Committee).

Areas of Responsibility

Environmental Health Building Control (including Property Information and Land Information Memoranda) Subdivision, Land Use and Development Control District Plan Changes District Plan Administration Village Planning General Bylaw Administration Animal (dog and stock control) Hazardous Substances and New Organisms Control Parking Enforcement Noise Control Food Act Submissions on relevant legislation Strategic Planning and Policy related to the issues listed above Community sector liaison and support Community Safety, City Safe, CCTV Community Funding Community Halls Museum/Art Museum liaison Heritage, Culture, Arts and Creative Industries sector liaison Such other functions as may be delegated by Council from time to time.

OPEN MEETING APOLOGIES CONFLICTS OF INTEREST

Members are reminded to indicate any items in which they might have a conflict of interest.

INDEX Item No Page No 1. Minutes of a Meeting of the Planning Committee held 10 June 2015 ...................................... 1 2. District Living Group Monthly Report June 2015 ...................................................................... 3 3. Annual Operating Fund – June 2015 Quarterly Reporting ..................................................... 26 4. Community Services Annual Report on Advisory Groups ...................................................... 37 5. Community Loan Application – Whangarei Museum & Heritage Trust

(Kiwi North) ............................................................................................................................. 43 6. Community Loan Application – Whangarei Cruising Club Incorporated ................................. 48 7. Amended Road Name – Resource Consents ......................................................................... 52

Recommendations contained in this agenda may not be final decisions. Please refer to the minutes for resolutions.

Local Government Act 2002 Amendment Act 2012 – Decision making Full consideration has been given to the provisions of the Local Government Act 2002 Amendment Act 2012 in relation to decision making and in particular the current and future needs of communities for good quality local infrastructure, local public services and performance of regulatory functions in a way that is most cost effective for households and businesses. Consideration has also been given to social, economic and cultural interests and the need to maintain and enhance the quality of the environment in taking a sustainable development approach.

Planning Committee 8 July 2015

1. Minutes: Planning Committee Wednesday, 10 June 2015

Minutes of a meeting of the Planning Committee of the Whangarei District Council held in the Council Chamber, Forum North on Wednesday 10 June 2015 at 10.00am Present: Her Worship the Mayor S L Mai (Chairperson) Crs C B Christie, P A Cutforth, S J Deeming, S M Glen, C M Hermon, P R Halse, G M Martin, B L McLachlan, S L Morgan and J D T Williamson Apologies: Crs S J Bell, S J Bretherton and G C Innes Moved: Cr Martin Seconded: Cr Glen “That the apologies be sustained.”

CARRIED

In Attendance: Acting Chief Executive (S Weston), Group Manager District Living (P Dell), Building Compliance Manager (P Cook), Policy and Monitoring Manager (P Waanders), Resource Consents Manager (A Hartstone), Team Leader Environmental Health (R Mussle), Community Funding Manager (O Thomas), Policy Planner (N Murphy), Executive Assistant (J Crocombe) and Senior Meeting Coordinator (C Brindle)

1. Confirmation of Minutes of a Meeting of the Planning Committee held on 13 May 2015

Moved: Cr Morgan Seconded: Cr Deeming

“That the minutes of the meeting of the Planning Committee held on Wednesday 13 May 2015 having been circulated, be taken as read and now confirmed and adopted as a true and correct record of proceedings of that meeting.”

CARRIED

2. Confirmation of Minutes of a Meeting of the Community Funding Subcommittee held on 13 May 2015

Moved: Cr Glen Seconded: Cr McLachlan “That the minutes of the meeting of the Community Funding Sub- Committee held on Wednesday 13 May 2015 having been circulated, be taken as read and now confirmed and adopted as a true and correct record of proceedings of that meeting.”

CARRIED 3. District Living Group Monthly Report – May 2015

Moved: Cr Hermon Seconded: Cr Morgan “That the report be received.”

CARRIED

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4. Plan Change 120 – Kamo Walkability Environment – Operative Date

Moved: Cr Christie Seconded: Cr Williamson

“1. That the report be received. 2. That Plan Change 120 be approved in terms of Clause 17 of the First Schedule of the

Resource Management Act. 3. That Plan Change 120 be notified in terms of Clause 17 of the First Schedule of the Resource

Management Act 1991.” CARRIED

5. Community Funding 2015-2015 Annual Report Moved: Cr McLachlan Seconded: Cr Morgan “That the information be received.”

CARRIED The meeting closed at 10.38am

Confirmed this 8th day of July 2014 S L Mai (Chairperson)

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2 District Living Group Monthly Report June 2015

Reporting officer Paul Dell (Group Manager District Living)

Date 12 June 2015

Significance and Engagement Having considered the Significance and Engagement Policy this proposal or decision is not considered significant and the public will be informed via agenda publication on the website and Council News.

Resource Consents Manager The number of applications lodged has eased somewhat from the highs of the previous two months however the workload in terms of processing applications remains high.

The request for expressions of interest for Hearing Commissioners has been completed with a selection process underway. A report will be brought to Council in order to consider and appoint a new pool of Hearing Commissioners in due course.

No decisions have been issued by a Hearings Commissioner during the month, although two hearings have been held and decisions are pending.

Policy and Monitoring Manager Good progress can be reported on matters lodged as appeals to the Environment Court. The Evidence timetable has been issued by the Environment Court for the appeals on Plan Change130 Bulk Format Retail Environment (Okara), with evidence being circulated from 8 June 2015. The Court is yet to confirm a hearing date. The Environment Court Judge has raised concerns with regard to the use of Management Plans in the draft consent order for PC113 Ruakaka Racecourse, legal counsel are preparing a response. This may affect the Okara Plan Change as well as the principle of how Management Plans are dealt with in the country.

Two plan change hearings were completed in June, being PC110 Noise and Vibration and PC112 Te Hape Village. Hearing commissioners are now deliberating.

The appeals on the Regional Policy Statement have now been settled bar for the matter of GMO and the intended Court hearing has been cancelled. We are still to hear from the High Court regarding the appeal on jurisdiction on GMO.

The Strategic planning project work is continuing with the State of the Environment projects and the statistical analysis progressing. Structure planning for incorporation into the District Plan is being worked on.

Building Compliance Manager The month of June has seen 95 building consent applications received and a combined project value of $14,765,747.00. Whilst the consent number dropped from the last month the project value increased by $750,000.00, this represents more complex type of building activity. The majority of building work issued is in the residential are and the split between residential and commercial building is at 86/14. The industry remains busy with 548 inspections performed and Council delivery within 48hours of customer request is at 100%. It is expected to continue at this level as we head towards the new financial year.

The LIM area timeframe is at 100% and 93 LIMS were issued, this has seen a continuing track in activity that will generally relate to business activity in the building sector. It is predicted that the LIM activity will remain at these levels over the winter season.

Regulatory Services Manager Council‟s public submission process on the draft Local Alcohol Policy (LAP) is currently underway and submissions close on Friday 10 July 2015.

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The Alcohol Regulatory and Licensing Authority (ARLA), after hearing an appeal into an earlier decision by the Whangarei District Licensing Committee (DLC) to grant a new off-licence to Akos Acquisitions Partnership for an new bottle store in Onerahi, has determined that the DLC in its decision had carefully and correctly assessed all the facts and evidence before it and as a result ARLA dismissed the appeals and upheld the DLC‟s decision with the determination that the licence could now be issued.

During June 2015 members from the Northland District Health Board and Police under the banner of the Whangarei Alcohol Monitoring Group conducted a Controlled Purchase Operation where minors, under the control of Police, attempt to purchase alcohol from licensed premises in order to „test‟ licensee‟s compliance with the Act and their licence conditions. The operation targeted a total of 20 premises (nine off-licence and eleven on-licence) in the district, with no sales made to these minors – an excellent result.

Community Services Manager This reporting period feels like it has been comparatively quiet to other months. The team have been readying for the new financial year and wrapping up the current one. The annual report for our Community Advisory Groups is a good reflection of some of this work; some of the memorable highlights from 2014-15 being: The inaugural Whangarei Youth Awards The breadth of topics covered by all of the advisory groups The adoption of an Accessibility Policy

Conversely the work that has been occurring around the newly adopted Grants, Loans and Concessions Policy is keeping staff busy as we head into a new financial year. Much of this work is focusing on providing consistency across the organisation with the management and administration of these activities.

Lastly, the final week of June included National Volunteer Week and is reported on in further detail in the monthly report. Much of how our department engages across all work areas (safety, funding and advisory) connects with volunteers. Locally, Volunteering Whangarei has coordinated an excellent range of activities over this time to better profile the opportunities and contributions of volunteering in our district.

Resource Consents The Resource Consents Manager (A Hartstone) reports for June 2015

Volume of Resource Consents Received

0

10

20

30

40

50

60

Jun-14 Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15

Subdivision Consents Received Land Use Consents Received Other Permissions Received

Total Applications Received 12 Month Trend

4


Volume of Post Approval (S223/S224) Applications Received

Volume of Resource Consents Processed

Difference between Consents Received and Processed

0

5

10

15

20

25

30


s223 Received s224 Received Total Received 12 Month Trend

0

5

10

15

20

25

30

35

40

45

50


Subdivision Consents Processed Land Use Consents Processed Other Permissions Processed

Total Applications Processed 12 Month Trend

0

10

20

30

40

50

60


Total Applications Processed Total Applications Received

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Distribution of when a decision is made for Non-Notified Resource Consent and other Permission Applications

Performance Indicators

Application Timeframes Volume June 2015 (%)

Year’s average to

date (%)

Resource Consents Non-notified consents processed within statutory timeframes

26 96% 99%

Other Permissions Processed within statutory timeframes 7 100% 100%

223 Issued Within 10 working days 6 100% 100%

224 Issued Within 10 working days 3 100% 100%

Current Volume of Consent Applications

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%


Decision within 0 - 15 working days Decision within 16 - 20 working days

Decision within 21 - 30 working days Decision within 31 - 40 working days

Of the 11 consents processed in 15 working days or less, 4 were' quick consents', being less than 10 days

0

20

40

60

80

100

120

140

160

180

200


Active Consents Suspended/ FurInfo Consents Total

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Rejected Applications

Date received Type Agent Reason

12/06/15 LU N/A No assessment of the restricted discretionary criteria. No assessment of Part 2 matters. No NES assessment

Appeals and other Matters The appeal by the Donalds against a decision to decline a subdivision application at Simons Road, Whatitiri has reached settlement and is currently before the Court to consider approving a Consent Order. The Donalds have pursued an application for costs so that is likely to be determined on the papers at the same time as the substantive decision

The appeal by J Panoho against conditions of a subdivision consent remains on-hold at this time, with the Court agreeing to a further reporting date in early September.

Policy and Monitoring The Policy and Monitoring Manager (P Waanders) reports for June 2015

District Plan

June has been a month for evidence with several plan changes under appeal or being heard at Council hearings. Work on the rolling review continues to progress slowly with section 32 evaluations and workshop preparation.

Plan Changes The following illustrates progress on the more significant plan changes presently being undertaken:

i) Plan Changes 85, 85 A – D Rural

The workshop has been re-scheduled for 14 July 2015 to review the pre-consultation comments and consider staff recommendations in response to solidify direction of the section 32 evaluation. Section 32 work however still continues.

ii) Plan Change 86 Rural Urban Interface

The Rural Urban Interface is a new Environment to be introduced at the next Rural Workshop re-scheduled for the 14 July 2015.

iii) Plan Change 87 Coast

Proposed draft provisions for the Coastal Environment will be introduced to the Planning Committee via a workshop on 14 July 2015. This overlay seeks to replace the Coastal Countryside Environment and implement the new RPS.

iv) Plan Change 94B Papakainga

Since 2013 central government has been reviewing the Te Ture Whenua Māori Act 1993. On 27 May 2015 Te Puni Kokiri released a consultation document and exposure draft of the Bill. While previous releases have hinted at the possible changes that the review would propose, this is the first opportunity to review the Bill. The draft looks to introduce new terminology and new processes for the Māori Land Court. A submission to the draft Bill has been prepared. The potential influence on PC94B is considerable; therefore the plan change will be progressed slowly over the next six months to monitor outcomes of the Bill consultation.

v) Plan Change 100 – Sites of Significance to Maori

To date some data has been received from three hapu/iwi while other groups are at various stages of their research or in the process of digitising data. It seems as if the problems with system compatibility have been resolved and several fixes are being made.

vi) Plan Change 110 – Noise and Vibration

The plan change hearing took place on 15 and 16 June 2015. Hearing commissioners are currently deliberating and preparing a recommendation report.

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Plan Change 112 – Te Hape Village The plan change hearing took place on 8 and 9 June 2015. Hearing commissioners are currently deliberating and preparing a recommendation report.

vii) Plan Change 113 – Ruakaka Racecourse

The Environment Court Judge has raised concerns with regard to the use of Management Plans in the draft consent order for PC113 Ruakaka Race Course, legal counsel are preparing a response. The matter stems from a Queenstown Environmental Court case where the Management Plan method was questioned and regarded as being illegal.

Counsel for Council assessed the provision in the UTE zone as well as the Ruakaka Racecourse zone and came to the conclusion, with which staff concurred at that time, that the provisions in the Whangarei District Plan were vires.

viii) Plan Change 120 Kamo Plan Change

PC120 was adopted by Council at its Planning Committee meeting on 10 June 2015. It has been publicly notified and is operative as at 23 June 2015.

ix) Plan Change 130 Okara Park Plan Change

Council circulated its evidence to the Environment Court and other parties on 8 June 2015. Parties will follow with rebuttal evidence in July. Final evidence is to be filed with the Court on 7 September 2015 where after the matter can be heard.

x) Plan Change 131 GMO

The hearing on the GMOs RPS jurisdiction was conducted on 24 April 2015. A decision was released on 12 May. The Court found in favour of jurisdiction and against Federated Farmers. This decision has been appealed to the High Court by Federated Farmers. Council‟s Solicitors have indicated the cost of defending the appeal will be $8000 plus disbursements. An updated joint hearing timetable with the Far North District Council will be sent to all submitters in late June for a hearing in mid-2016. By that time the High Court Appeal should be resolved and a recommendation on the Auckland Unitary Plan hearing on GMO‟s will have been made.

xi) Plan Change 124 Built Heritage

The results of pre-consultation feedback, including responses from Heritage New Zealand Pouhere Taonga and the Northland Regional Council, were considered at a Council Workshop on 21 April 2015. The feedback will inform the on-going section 32 analysis, prior to the Council acceptance for notification of a proposed plan change later this year.

xii) Transport Plan Change

Initial talks are underway with internal Council departments on the direction of the Transport plan change. After drafting, initial talks with key industries will begin (e.g. airport). Input into the NZTA Network Plan is ongoing with a draft document expected in July. This should also contribute to the direction of the plan change.

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District Plan Change Progress In ProgressCompleted

Operative 23.6.15 OperativeAdopted by Council 10.6.15 Adopted by CouncilAppeals Resolved 9.4.15 30.4.15 Appeals Resolved

Appeal Period Commenced 18.3.14 17.3.15 22.12.14 Appeal Period CommencedCouncil Decision 12.3.14 11.3.15 Council Decision

Hearing Commenced 15.6.15 8.6.15 18.11.13 24.11.14 26.11.14 Hearing CommencedReport Report

Pre-Hearing 31.7.13 Pre-HearingFurther Submissions Close 10.3.15 23.3.15 19.6.13 19.8.14 19.12.14 Further Submissions Close

Summary Notified 24.2.15 10.3.15 28.5.13 9.9.14 5.8.14 19.11.14 Summary NotifiedSubmissions Close 3.2.15 24.2.15 26.4.13 29.7.14 22.7.14 9.9.14 Submissions Close

Public Notification 16.12.14 27.1.15 26.3.13 1.7.15 24.6.14 15.6.14 Public NotificationAccepted by Council 10.12.14 13.3.13 11.6.14 11.6.14 Accepted by Council

Drafted Drafteds32 Report 13.3.13 s32 Report

Consultation 21.10.14 21.10.14 21.10.14 21.10.14 21.10.14 16.12.14 16.12.14 26.9.12 ConsultationCouncil Workshop 11.6.15 11.6.15 8.9.10 6.5.14 10.9.14 20.5.14 Council Workshop

Outline of Proposal Outline of ProposalPlan Change # PC85 PC85A PC85B PC85C PC85D PC86 PC87 PC94B PC100 PC110 PC112 PC113 PC120 PC124 PC130 PC131 Plan Change #

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Plan Formulation

a) Implementing the Urban Growth Strategy

The picture of how the Urban Growth Strategy and Urban Structure Plans will be implemented through proposed PC85 and PC86 will be illustrated during the Planning Committee Workshop on 14 July 2015. Implementation of these existing Structure Plans also continues in the statutory framework PC112, PC120, PC130.

b) Coastal Management Strategy

Varied feedback was received on the draft Rural Plan Change which will include the rezoning of coastal villages. Work will continue on the section 32 evaluation and the potential zoning is being reviewed against the Coastal Management Strategy.

The Proposed Regional Policy Statement (RPS) contains maps defining the extent of the coastal environment tested against the New Zealand Coastal Policy Statement 2010. These maps and the associated draft policies will be given effect to through the District Plan rolling review in terms of sec 75(2)(c) of the RMA, once the RPS is operative.

c) Landscape

The Regional Council has adopted the Proposed Regional Policy Statement where areas have been identified as Outstanding Natural Landscapes, Outstanding Natural Features and Natural Character areas through the Northland Mapping project. The District Plan will ultimately have to be amended to give effect to the RPS in terms of sec 75(3)(c) of the RMA, when operative, and will prescribe the performance standards. All appeals have been settled and the provisions are now beyond challenge with the Court hearing being cancelled. The Outstanding Natural Features have been accepted but precise mapping of these continue. The three Territorial Authorities and the Regional Council have met to co-ordinate the performance methods in the Coastal Environment.

d) Urban Design

Our architect/urban design scholarship student will complete her studies at the end of this year while urban design work will have to be undertaken by consultants where required. Mentoring contracts with local architects will be established to assist the fresh graduate.

e) Preparations for the Northland Regional Policy Statement (RPS)

The Regional Policy Statement was notified on 28 September 2012 and hearings conducted by three independent Commissioners. The Regional Council has adopted the Proposed Regional Policy Statement. Various appeals have been lodged and all but the appeals on GMO have been resolved and are now beyond challenge awaiting Court Consent Orders. When the RPS becomes Operative the Territorial Authorities have to do Plan Changes to the District Plan to give effect to the RPS ie the District Plan has to implement the RPS, not only having to be consistent. Policy 6 of the RPS also directs the District Plans and the consenting processes to be cost effective and expedient.

The RPS will also trigger the revision of the Regional Plans such as the Water and Soil Plan, Air Quality Plan and the Coastal Plan – all which will require further District Plan amendments as well. The District Plan can not be inconsistent in terms of sec 75(4)(b) of the RMA, with these Regional Plans. Staff remain involved with the RPS, the various Regional Plans, and will ultimately incorporate these into the District Plan which is at the bottom of the hierarchy.

Staff are doing a gap analysis to compare Regional Plan provisions with the District Plan to identify areas of inconsistencies and required amendments through the rolling review.

Strategic Planning

a) Sustainable Futures 30/50

Various actions from the Whangarei Growth Strategy Sustainable Futures 30/50 Implementation Plan are being implemented, including those mentioned below

b) Central Whangarei Structure Plan

Drafting of the Inner City Development Plan continues alongside other projects. The project is going to Te Huinga on Thursday 2 July 2015. Information will include a presentation and outline of the project.

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Input is sought from Te Huinga on the Plan as it is developed, especially as it relates to strengthening areas or aspects of historical and cultural significance.

c) Village Plans

The requested Council workshop was conducted before the departure of David Herbart-Coleman and further follow-up will occur following the appointment of a replacement Strategic Planner.

Revive Hikurangi held another meeting on 17 May 2015 to finalise their draft village plan before taking it to the community in June. Each group member is currently considering including the draft priority listing, a synopsis of the history, as well as a discussion about specific projects including the central playground, the entranceway, and Lake Waro. Following the public presentation, the group is expected to make a presentation to Council in July, similar to other village plan groups.

The Otangarei Neighbourhood Safety Panel met on 19 May 2015 to discuss their next steps. The newsletter is the first priority to complete, with a view to undertaking the community build of the natural playground after the winter sports season has finished, when the weather is more settled and the availability of local manpower is better. Further projects in and around Fishbone Park are being prepared. The meeting scheduled for the end of May was cancelled but staff did attend to some boundary dispute issues related to the walkway.

The Parua Bay Community Focus Group is awaiting the outcomes from the concept plan being prepared. The initial geotechnical survey has been completed for the open space located beside the community hall, and the draft concept plan is almost completed. Once completed, PBCFG will take the results back to the community.

d) Catchment Reports

Whangarei Harbour Catchment Group

WHCG meets on a 6 weekly basis, with a meeting held on 16 June 2015. The group received a presentation from NIWA on their sediment budget modelling.

e) State of the Environment Monitoring and Reporting

Work is continuing on the Blue/Green Network Strategy. The project outline has been presented to Te Huinga on 2 July 2015 for consultation.

Staff worked with Infrastructure and Services on a stormwater awareness campaign with a successful community awareness day held on 13 June 2015 at the Town Basin. Displays are now up in the library where they will remain until 28 June 2015. Staff are working with Consents and IT staff on their changes to Tech 1.

f) Socio-Economic Profile

Work is progressing on the socio economic profile. The profile will provide data on economic activity, employment, education, income, health and deprivation of the residents in our District. The socio economic profile follows on from the demographic profile and both documents will be used in the update of the Growth Strategy: Sustainable Futures 30/50.

g) UNISA

The CE‟s from UNISA Councils met on 9 June 2015. The primary focus of the meeting was on engagement with Government as well as the future work focus of the Councils. They also investigated the best means for which the UNISA Councils could deliver their agendas using available staff resources. A Request for Proposal on Upper North Island key industry sector trends and future labour force demand has been completed and is being circulated to interested parties. An evaluation of proposals will be undertaken from a number of staff across UNISA. Staff are assessing whether it is feasible to develop a spatial model that simulates land use changes based upon economic and demographic drivers across the UNISA area. Such a model is similar to that already used in Auckland and Waikato regions, and would be funded externally.

h) Building Use Survey

A report is now available which gives potential data users an overview of how the data was collected and input into a GIS format, and examples of data that can be derived from the survey. Overall, approximately 7,300 premises in the CBD were surveyed, including 2,000 business premises.

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i amo illage treet Design ro ect

The amo illage Street Design final draft report will be presented at a Council workshop on 28 July 2015. The schedule and contents are now being compiled for the workshop.

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An Environment Court hearing was held on 2 April 2015 to determine whether there is jurisdiction for managing M land uses under the RMA. This was in response to an appeal by ederated armers on the Proposed Northland Regional Policy Statement. A decision was released on 12 May 2015. The Court found in favour of jurisdiction and against ederated armers. This decision has been appealed to the igh Court by ederated armers.

uilding Compliance he uilding Compliance anager aul Coo reports for une

uilding nspection Num ers

alue of uilding Consents ssued

1 2


odged ssued uspended

erformance ndicators

une

ear s average to

date

uilding Consents Processed in 20 working days 1.00 1.10

L Ms within working days 0.00 . 6

L Ms tatutory Re uirement within 10 days 100.00 8.80

P Ms within 5 working days 6.00 50.81

nspections Completed within 2 working days 100.00 100.00

uilding Consents ssued Commercial and Residential ercentages

1 3


Regulatory Services The Regulatory Services Manager (G Couchman) reports for June 2015

Environmental Health The following is a summary of inspections/samples/notifications addressed

Item June 2015 Year to

date cumulative

Number of inspections carried out on food premises 66 815

New VIP exemptions granted 1 45

Total number of VIP exemptions 243 235

Number of inspections carried out on other premises e.g. hairdressers, mobile shops, camping grounds 16 148

Number of water samples taken either at non-reticulated food premises or marine sampling/fresh water sampling 4 71

Number of Health Act nuisances e.g. odour, noise, dust, drainage, rodents, offal etc 8 122

Number of infectious diseases notified 4 214

AEE – Assessments of environmental effects including monitoring 4 28

Premises Inspection Grading Each month inspections of food premises are undertaken prior to their annual registration

This annual registration inspection includes an assessment of the premises in terms of Council‟s Food Premises Risk Evaluation System which assesses four areas of performance 1 Premises layout 2 Food hygiene conduct and practices 3 Cleaning and sanitising 4 Food handler training

A grade is allocated to the occupier of each premise from this assessment

Food premises gradings

Grade A+ Fresh Cafe 12 James Street, Whangarei

Sherwood Park Golf Club

114 Millington Road, Maunu, Whangarei

Land & Sea Cafe, Bar & Eatery

Unit 1 & 2A Rauiri Drive, Marsden Cove, Whangarei

Herekino Lunchbar 10 Herekino Street, Whangarei

Okara Sushi Town Shop 2, Okara Shopping Complex, Okara Drive, Whangarei

Frenchy‟s Food Spot Inside the Warehouse Building, 38 Port Road, Whangarei

Shiraz Indian Restaurant & Bar

58 Walton Street, Whangarei

Absolute Caterers Northland Event Centre, Okara Drive, Whangarei

Okara Yummy Sushi Shop 9, Okara Shopping Complex, Okara Drive, Whangarei

Deluca Cafe 8 Rust Avenue, Whangarei

Turkish Delight 26 Rathbone Street, Whangarei

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Strikers Cafe Inside the Whangarei 10 Pin Bowling & Lazer Centre, 129 Port Road, Whangarei

Oceans Resort Tutukaka

Marina Road, Tutukaka, Whangarei

Marina Pizzeria Marina Road, Tutukaka, Whangarei

Shed Seven and Dive! Tutukaka

Marina Road, Tutukaka, Whangarei

Puncles 163 Kiripaka Road, Tikipunga, Whangarei

Hell Pizza 214 Bank Street, Regent, Whangarei

Savoeun‟s Pastry Cafe 119 Maunu Road, Maunu, Whangarei

Almy Inspiration 28 Dune Lake Place, Ruakaka, Whangarei

Hospital Fish Shop and Takeaway

117 Maunu Road, Maunu, Whangarei

Two Birds Cafe & Restaurant

Shop 6, Ruakaka Town Centre, Marsden Point Road, Ruakaka, Whangarei

Bream Bay Takeaway Shop 12, Ruakaka Town Centre, Marsden Point Road, Ruakaka, Whangarei

Thyme Out Catering 1 Wilkinson Avenue, Kamo, Whangarei

Grade A Cafe Latino Mobile Van, Whangarei

The Warehouse 38 Port Road, Whangarei

Xyitol Products Limited 291 Ody Road, Taurikura, Whangarei

Omak Meats 531 Kamo Road, Kamo, Whangarei

Spot On Ice & Bait 28 Herekino Street, Whangarei

Mr Whippy Northland Mobile Van, Whangarei

La Bella Pizza & Pasta 7 Bank Street, Whangarei

Mobile Tikipunga 209 Kiripaka Road, Tikipunga, Whangarei

Tikipunga Foodmartket 171 Kiripaka Road, Tikipunga, Whangarei

The Coffee Guy Mobile Van, Whangarei

Christie‟s Bakery 45C Morningside Road, Morningside, Whangarei

Grade B+

Grade B Denby Dairy Kiripaka Road, Tikipunga, Whangarei

Sugar Rush Shop 5, Civic Arcade, Bank Street, Whangarei

Grade C

15


Food Premises Grades

Liquor Licensing Monthly Statistics

Item June 2015 Year to date cumulative

Number of liquor licensing applications received 48 628

Number of premises inspections (routine) 18 209

Number of premises inspections (monitoring operations) 5 34

Regulatory Compliance

Complaints investigation June 2015 Year to date cumulative

Total number of complaints received 30 355 Number of Building Act 2004 complaints 16 222 Number of Resource Management Act 1991 complaints 14 119 Number of Fencing of Swimming Pools Act 1987 complaints 0 14 Number of complaints resolved during the month 33 326 Total number of complaints still under investigation 39

Compliance inspections Number of land use resource consent conditions monitored 24 327 Number of Fencing of Swimming Pools Act 1987 inspections 27 307

Enforcement actions Number of abatement notices issued 0 1 Number of infringement notices issued 0 0 Number of Building Act – Notices to fix 1 7 Number of Building Act – warrants to alleviate immediate danger 0 0 Number of Building Act – dangerous/insanitary buildings 0 0 Number of prosecutions/other applications 4 12

186

153

17 150

250

149

5 2 00

40

80

120

160

200

240

280

A+ A B+ B C

Grades

Last year Jul 13-Jun 14 Cumulative year to date

16


Resource Management Act/District Plan Complaints

Building Act Complaints Investigated

0

5

10

15

20

25

30

Monthly Low Historical Range Monthly Data

Monthly Average 12 Month Trend

0

5

10

15

20

25

30

35

40



17


Land Use Resource Consents Monitored

Pool Inspections

0

10

20

30

40

50

60

70

80

90

100



0

10

20

30

40

50

60

70

80

90

100



18


Environmental Northland

Excessive Noise Complaints

Stock Complaints

0

50

100

150

200

250

300

350

400

450

500



0

20

40

60

80

100

120



19


Dog Complaints

Community Services The Community Services Manager (O Thomas) reports for June 2015 Funding

Since Council adopted the „Grants, Concessions and Loans Policy‟ the following documents have been published on www.wdc.govt.nz

Grants, Concessions and Loans Policy (adopted 25 May 2015) 2015-2016 Community Services Funding Calendar 2015-2016 Community Services Funding Guide.

Currently the Operational Guidelines to the Grants, Concessions and Loans Policy are in development. These will assist all Council departments to implement the new policy.

Two Community Loan applications have been received in the last month. Both have been referred to this committee as separate agenda items.

The 2015 Civic Honours nominations closed on 22 May 2015. Fifteen nominations were referred to the Civic Honours Committee‟s 11 June 2015 meeting. The committee made its confidential decisions and these decisions were confirmed at the Council meeting on 24 June 2015. Unsuccessful nominators have been advised by letter, and visits by Councillors to the intended recipients are happening during July.

The 2015-2016 Annual Operating Fund was confirmed with the adoption of the 2015-2016 Long Term Plan. All grant recipients have been sent letters advising the decisions, requesting invoices for the grants, and providing a copy of their Draft Performance Measures Reporting for 2015-2016 for their acceptance.

The application form, guidelines and advertising for the 2015-2016 Performing Arts Fund have been arranged. The fund opens on 7 July 2015 and closes on 14 August 2015.

The application form, guidelines and advertising for Round 1 of the 2015-2016 Creative Communities Scheme have been arranged. The fund opens on 7 July 2015 and closes on 28 August 2015. A workshop is being held on 4 August 2015 to support potential applicants.

0

100

200

300

400

500

600



20


Safety

The City Safe Call Centre have now levelled out to the six-monthly average, after having risen slightly this past month, where there have been slight increases in reports of truancy, begging, buskers, drunks, disorder and in graffiti vandalism (which are still at their lowest levels for the past year). This slight increase has been offset by a decrease in reported dishonesty and bylaw offending. The City Safe Community Officers continue to have a significant impact in patrolling the CBD to ensure truants are identified and made accountable for their truancy, as well as being ambassadors in the inner city area and assisting the Police in indentifying persons who have offended in and around the CBD. Similarly, the night City Safe Community Officer Patrols, operating from midnight to 4:00am over the weekends, are continuing to have a positive effect on safety in the CBD. They are reporting less youths out and about in the early hours of the morning, as well as less antisocial behaviour, intoxicated persons and they are finding less empty liquor containers in the CBD over this period. The night Community Officer Patrols have stopped several fights from occurring or escalating and, through their beat patrols, they were able to identify the offenders for a burglary and a window damage to two separate business premises in the CBD, as well as, reporting a suspicious vehicle to the Police. Both the day and night Community Officer Patrols are networking with the CCTV volunteers and Police, which ensures that the best deployment of resources are allocated to where they are required most and both of our City Safe Community Officer Patrols continue to get positive feedback from the public for their presence in the CBD.

The CCTV volunteers have reported a slight increase in offences observed, with a noticeable increase in breach of liquor ban offending. This increase is attributed to the information received from both the day and night Community Officer Patrols in the CBD. With some reporting issues for both „suspicious activity‟ and „other‟ within the incidents data, these two areas have been removed from this month‟s graph. As reported above, the CCTV Volunteers work closely with the Community Officer Patrols and through this partnership, they have been able to direct Police to diverse incidents of offending, ranging from burglary, wilful damage, intoxicated drivers to suspected drug dealing. In respect to the implementation of the One Way Door Policy, the CCTV volunteers have been noting that people are being turned away by the doormen when trying to enter licensed premises after 1:00 a.m.

May-Jun 2014

Jun-Jul 2014

Jul-Aug 2014

Aug-Sep 2014

Sep-Oct 2014

Oct-Nov 2014

Nov-Dec 2014

Dec-Jan 2015

Jan-Feb 2015

Feb-Mar 2015

Mar-Apr 2015

Apr-May 2015

May-Jun 2015

Total Activities 226 268 241 233 241 238 219 239 228 211 215 193 215

6-Mth Ave 252 259 261 260 242 241 240 235 233 229 225 218 217

0

50

100

150

200

250

300

City Safe Call Centre Totals V's 6-Month Average

21


May-Jun'14

Jun-Jul'14 Jul-Aug'14 Aug-Sep'14 Sep-Oct'14 Oct-Nov'14Nov-Dec'1

4Dec-Jan'15 Jan-Feb'15

Feb-Mar'15

Mar-Apr'15

Apr-May'15

May-Jun'15

INCIDENTS 20 9 10 16 27 24 24 6 32 29 31 39 30

OFFENCES 25 14 16 14 12 14 13 21 33 43 57 43 54

-10

10

30

50

70

90

110

130

150

Reported Total CCTV Activity - Incidents & Offences: May-Jun'14 to May-Jun'15

May-Jun'14

Jun-Jul'14 Jul-Aug'14Aug-

Sep'14Sep-Oct'14

Oct-Nov'14

Nov-Dec'14

Dec-Jan'15 Jan-Feb'15Feb-

Mar'15Mar-

Apr'15Apr-

May'15May-

Jun'15

Breach Liquor 5 2 5 8 8 9 8 12 15 19 23 14 29

Damage 0 0 0 0 0 0 0 0 1 6 4 3 2

Dishonesty 1 2 2 1 1 2 0 3 1 0 2 5 1

Disorder 13 9 6 4 2 2 4 4 11 17 23 13 14

Drugs 3 0 0 0 1 0 1 0 0 0 1 1 1

Other 3 1 3 1 0 1 0 2 5 1 4 7 7

0

5

10

15

20

25

30

Total CCTV Offences: May-Jun'14 to May-Jun'15

22


Graffiti vandalism continues to be at its lowest recorded level in the 13-month period, which, incidentally, is at its 2nd lowest reported level since the current statistics have been kept, since April, 2010, where the lowest reported level was for the marginally lower period for December – January, 2013. This success is due to the great work being carried out by D‟Tag and our other graffiti removal contractors and partners, together with constant identification of tags and reporting of our recidivist offenders to Police.

In respect to the Ministry of Justice Community Crime Prevention Initiatives, the Ministry is ceasing to fund TLA‟s for the initiatives at the end of June 2015. These initiatives have consisted of the CCTV Activate Programme, the Supervised Work Programme for Youth Offenders and the Summer Safe Carparks Programme.

The CCTV Activate Programme will continue to be used to record antisocial offending about the CBD and inner city areas which, for this period, still continues to report breaches of the liquor ban and antisocial behaviour.

May-Jun'14

Jun-Jul'14 Jul-Aug'14Aug-

Sep'14Sep-Oct'14

Oct-Nov'14

Nov-Dec'14

Dec-Jan'15 Jan-Feb'15Feb-

Mar'15Mar-

Apr'15Apr-

May'15May-

Jun'15

Bikes In Mall 6 2 7 8 10 11 13 2 20 9 15 23 17

Intoxicated 2 2 1 2 0 0 0 0 1 6 2 3 2

Skateboards 7 4 1 6 14 12 7 3 11 6 10 10 8

Truancy 4 0 1 0 3 1 0 0 0 3 2 0 0

Vehicles 1 1 0 0 0 0 4 1 0 5 2 3 3

0

5

10

15

20

25

Total CCTV Incidents: May-Jun'14 to May-Jun'15

May-Jun 2014

Jun-Jul 2014Jul-Aug 2014

Aug-Sep 2014

Sep-Oct 2014

Oct-Nov 2014

Nov-Dec 2014

Dec-Jan 2015

Jan-Feb 2015

Feb-Mar 2015

Mar-Apr 2015

Apr-May 2015

May-June 2015

Total Tags 3741 2157 4375 3590 4081 2843 1887 1935 1831 1983 2129 1411 1132

Sq. Meterage 1828 1717 2855 2211 2295 1632 1066 1072 1071 1223 1028 842 640

Total Photographs 1132 999 1551 1463 1348 1200 883 672 888 1010 957 964 537

Total Jobs 424 405 666 679 591 552 398 340 476 406 472 334 228

Tags per Job 8.8 5.3 6.6 5.3 6.9 5.2 4.7 5.7 3.8 4.9 4.5 4.2 5.0

0

500

1000

1500

2000

2500

3000

3500

4000

4500

5000

StopTags Graffiti Database

23


Through this programme, we are able to monitor the behaviour of night-time users in the CBD, the effectiveness of the night-time City Safe Community Officer Patrols, as well as identifying offenders for several offences that have occurred in the inner city area, namely, the robbery of a man at the Forum North Carpark, an assault in Cafler Park, a suspected drug dealer, along with a burglary and damage to three inner city shops.

The Supervised Work Programme, operated by the Lion's Den Ministries, is in the final processes of winding down due to the Police referring youths to an Iwi social service provider. As previously reported, this programme will not continue to be funded in the new financial year.

Two of our Summer Safe carparks volunteer groups assisted with carpark patrols during the recent FIFA Under 20 Football World Cup event that was held in Whangarei during this period. These being the Tiki Pride community group who looked after the Whangarei Falls Carpark (for which Council received a bouquet from a visitor for the outstanding service provided by the volunteers at this carpark) and the Whangarei Community Patrols NZ, who patrolled the Okara and inner city carparks during each of the 4 games that were held. The service to the community by these two groups reflects the positive network that City Safe has achieved within our diverse communities.

Advisory

The Positive Ageing Advisory Group (PAAG) had a presentation prepared by the Office for Senior Citizens on their report on the National Positive Ageing Strategy at their monthly meeting on 12 June. The presentation gave an overview of the Office‟s recent review and posed several questions for those providing services to senior citizens to consider. On 11 June, several PAAG members attended an informative seminar on Retirement Villages held at the RSA by the Commission for Financial Capability (CFFC) (formerly the Retirement Commission). Because of the large numbers of attendees the CFFC plan to hold these seminars more frequently.

Members of the Disability Advisory Group (DAG) met for their monthly meeting on 16 June. The topics discussed included the result of the recent referendum on the Old Harbour board building where it was proposed that the Hundertwasser, Wairau Maori Art Centre could provide an excellent opportunity to showcase Whangarei as an accessible Tourist destination. Another topic was the Total Mobility Scheme. This scheme provides an essential means of subsidised transport for those with disabilities, and is frequently relied upon for hospital and similarly important appointments. A concern was voiced by several members that the level of service provided by local taxi companies was less than optimum, as reported by patrons of the scheme. Examples cited were of late and even missed appointments due to the taxis failure to arrive at the arranged time. These concerns were subsequently raised with NRC and a Total Mobility working group meeting has been scheduled for the end of August.

On 17 June, the Youth Advisory Group (YAG) thanked and bid farewell to Pru Rhynd who has retired from the group. Following confidential votes, Ebony Peeni (former deputy Chair) was appointed as the new Chair and Campbell Norman as her deputy. At the conclusion of the formal proceedings of the monthly meeting, four members of the Red Cross Youth Group and the Whangarei Youth Space youth panel joined the YAG to participate in a workshop on Leadership facilitated by staff from the Ministry of Youth Development. Several YAG members were invited to speak about the advisory group to the Sunshine Rotary group at a breakfast meeting on 19 June. The members felt they were enthusiastically received and were asked if a Rotary representative could attend a YAG meeting.

Volunteering

Sunday 21 June marked the commencement of National Volunteer Week. Minister for the Community and Voluntary Sector, The Hon. Jo Goodhew visited Whangarei to attend a number of events to highlight the work of our local volunteers. Mrs Goodhew planted trees and observed kiwi on Matakohe Limestone Island and attended a lunch at the Fire Station in Kamo with local community services and groups that work with volunteers, including WDC. During the week, Volunteering Whangarei will have a promotional stall in Cameron Street and at the Growers Market.

Arts Culture and Heritage

CHART

Staff have overseen the installation of a Matariki Exhibition & installation at Forum North entitled “Seven Sisters”, a popular name for the Pleides constellation. Midday Music is an Old Library initiative that encourages local performers, with Robert Cray and The Kamo Ukelele Club entertaining lunchtime audiences this month. In the Shutter Room gallery, visitors can view the Megan Bowers exhibition open till 30 June.

24


CHART has promoted fifteen Arts, Heritage and Culture related events this month. These included: Northhaven Hospice Awareness Week (22nd May), Jane Cunningham‟s Journey to Omoteoti (20 May - 9 June), Wot Knots at Reyburn House (5 - 28 June), Whangarei Music Society‟s Turnovsky (2nd June), Whangarei Music Society‟s Chamber Music (10 June), Moemoea Studios (29th May) and Honouring Past Weavers at the Geoff Wilson Gallery (4th June)

Whangarei Art Museum

Te Papa National Services staff held a workshop for industry professionals on aspects of Copyright on 28 May. The exhibition of works by John Foster and Te Kowhai Print Trust and Billy Apple will continue until 22 June. On 1 June, Billy Apple and partner Mary Morrison gave a public talk followed by a lecture to NorthTec and Design School Students on 2 June.

KiwiNorth

Last month staff at KiwiNorth hosted 10 groups of visitors, including several groups of children from local pre-school, early childhood education facilities and Kohanga Reo. At the other end of the age spectrum, senior visitors on an Outlook tour enjoyed what KiwiNorth has to offer. Other groups have included a delegation from Wingate University, USA, and local Brownies and Guides. In addition to the permanent collections on display, the exhibition “Auschwitz to Aotearoa - Survival in Nazi Concentration Camps” is on until the 3rd July 2015. On 26 June the celebration of Matariki 2015 will begin at KiwiNorth.

Recommendation That the report be received.

25


3. Annual Operating Fund - June 2015 Quarterly Reporting

Reporting officer Bree Kurtovich (Community Funding Officer)

Date of meeting 8 July 2015

Vision, mission and values

This item is in accord with Council’s vision, mission and values statement as it supports the provision of grants to ensure public services and community facilities are able to operate and meet the needs of our district’s communities.

Background

The Culture Heritage Arts Resource Trust (CHART), Whangarei Art Museum (WAM), and Whangarei Museum and Heritage Park (Kiwi North) each receive an Annual Operating grant of over $100,000. In order to increase public visibility of the activities supported by Council‟s financial contribution to the events and activities co-ordinated by these groups, since April 2014 these three organisations have been required to report regularly to Whangarei District Council‟s Community Services Department.

Monthly reporting of significant community events directly or indirectly supported by Whangarei District Council‟s Annual Operating grants is included in the Community Services Department monthly report to the Planning Committee under the heading “Arts, Culture and Heritage”.

The quarterly reporting involves details of the last three months‟ activities, a summary of the last three months, and details of the activities planned for the next three month period. CHART is also required to report on stakeholder support provided, as this is an identified requirement in its Memorandum of Understanding (MOU) with Council.

Quarterly reporting is required by the 20th of: September (for 20 June to 19 September); December (for 20 September to 19 December); March (for 20 December to 19 March); and June (for 20 March to 19 June).

Three sets of quarterly reporting have been presented to this committee to date. The reporting for the 20 March to 19 June 2015 period has now been received from all three organisations. A summary of the information provided in each follows. The full reports are attached.

Significance and Engagement

Having considered the Significance and Engagement Policy this proposal or decision is not considered significant and the public will be informed via Agenda publication on the website.

The Culture, Heritage and Arts Resource Trust (CHART)

CHART both directly organises events, and supports other stakeholders in Whangarei District‟s arts, culture and heritage sector. The full report is included as Attachment 1.

In the three month period to 19 June 2015 CHART reported a total of 8426 direct contact and audience visitors/participants, compared to the estimated 2000 for the last three quarters. It is expected that this change is due to the increase in update emails in this period.

It reported on five activities in the June quarter, mainly planning for events coming up later in the year.

CHART sought and funding from Foundation North and Northland Regional Council, and received a grant from Lotteries for the next Northland Youth Summit.

In this quarter, CHART report that stakeholder support was provided to The Old Library, Northland Youth Theatre Trust, Kiwi North Museum. It has also been working with WDC Venues and Events on increased awareness and audience numbers and planning for Matariki.

CHART advises that as per last quarter, continuation of projects and relationship management has gone well, while the effect of recent staff changes has slowed productivity. The internal review continues, and is expected to be completed soon.

26


Activities planned for the next three months include Matariki Festival, Northland Youth Summit 2015, Midday Music, and the Big Idea workshop.

Whangarei Art Museum Trust (WAM)

The full report is included as Attachment 2.

In the last quarter Council staff formally requested that future reporting be more robust and detailed to better inform Council of its activities. WAM has clearly responded to this request, as the June report includes better information and more insight into WAM‟s operations than previous reports. Further information was gained by a conversation with a WAM staff member.

In the three month period to 19 June 2015 WAM reported a total of 1765 visitors/participants, on par with the March quarter (1695), and all previous quarters except the busy summer season where visitor numbers double.

In this quarter WAM reported on ten activities; compared to seven and eleven in the previous quarters respectively. These comprised of three exhibitions, one exhibition opening, a Te Papa workshop and visit, two Billy Apple talks, and activity in the new education space. Comments from visitors to these activities have been provided.

WAM advises that the Billy Apple public talks were a great success, as were activities with Te Papa.

In this quarter WAM advises it has sought funding from Pub Charities, Oxford Sports Trust and PEW Charitable Trust. It received funding from PEW Charitable Trust for the Kermadec public programmes. It has not previously advised on any funding sought, so this is a great improvement.

Issues have arisen from flooding and roof leaks at the premises, which led to the gallery being closed to the public and the safety of the artworks being compromised. Council staff are working with WAM on a solution to this.

WAM also advises that that Drummond photographic collection project is ahead of schedule. This project involves the digitising and archiving of 2000 plus photographic pieces to eventually make available to the public. The expected completion date is in 2016.

The Kermadec Public Programme is in development, the Learning Experiences Outside the Classroom (LEOTC) programme has been completed and the community engagement is going very well.

For the next quarter the Te Papa wall continues, and new permanent exhibition is planned, the LEOTC Education Programme will operate, and the Kermadec activities will occur. These include the touring exhibition, public programme of performance art, and Pecha Kucha.

Whangarei Museum and Heritage Trust (Kiwi North)

The full report is included as Attachment 3. Further information was gained by a conversation with a Kiwi North staff member.

In the three month period to 19 June 2015 Kiwi North reported general visitor numbers of a total of 5117, comprised of 2431 visitors recorded through the point of sale system (POS), and a further 1033 visiting due to venue hire, 967 for education, and 686 through events. Visitor numbers are up on the previous quarters, with total figures of 4114 (1880 POS); and approximately 4800 (2300 POS) in the December quarter.

Kiwi North reported on Steampunk Sunday in Easter, the school holiday activities it ran, eight preschool group visits, and a range of venue hire events. The WW1 exhibition continues. A book launch for the Scholastic book „Wounds of War 2015 was held in the theatre in the WW1 exhibition space. The Auschwitz to Aotearoa Exhibition opened in April and has attracted a lot of attention, leading the exhibition being extended. A children‟s workshop was held in the education centre by the local author of the book „Go Green Gecko‟.

Kiwi North advised that it has sought funding from COGS, Northland Voluntary Welfare Trust and Oxford Sports Trust. It has received small amounts of funding this quarter from the Sargood bequest, Department of Corrections and Te Papa.

Kiwi North‟s Stage 2 Accessibility Project continues with support from ASB and Lotteries. $150,000 from Lotteries has been released. It is waiting on the result of an application for a $60,000 community loan from Council in order to have sufficient funds to complete this project. Progress on this project is provided in the full report.

27


Kiwi North advises that the education programme is going very well, with the new educator working hard on relationships. The Transit NZ tourism road signage has finally been confirmed and is expected to be installed soon.

At the time this report was prepared, the activities planned for the next three months included the Matariki exhibition and opening, the Top Art exhibition, school holiday programmes, the reconditioning of the Kiwi environment and the arrival of two new Kiwi, a presentation in line with the Auschwitz exhibition and a ceremony for the re-housing of the North Auckland Mounted Rifles Colours.

Conclusion

This quarterly reporting continues to provide vastly improved information for Council about some of the arts, culture and heritage activities it contributes financially to in the district.

Reporting from all three organisations is now at a good standard. Identified trends in reported activities at CHART, Kiwi North and WAM are now able to be reported to this committee on a regular basis, and clear and consistent information about these three organisations was able to be presented at a Council workshop in early May.

Recommendation

That the information be received.

Attachments

1. CHART 20 March to 19 June 2015 reporting 15/55477

2. WAM 20 March to 19 June 2015 reporting 15/55475

3. Kiwi North 20 March to 19 June 2015 reporting 15/55474

28

of 3 15/55477

Attachment 1: The Culture, Heritage and Arts Resource Trust (CHART) 20 March to 19 June 2015 reporting Last three months – activity details Name of activity Date/s of activity Cost of the

activity Marketing approaches used Customer satisfaction data

collected

Matariki Festival Planning Event Planning April-June 2015

Staff time and signage of $105

Facebook, E-Newsletter & Venues and Events Whangarei Marketing avenues

n/a

Northland Youth Summit 2015

Cross-collaboration with many agencies: Channel North, NIF, Child and Family friendly cities, MSD, NHHT, NDH, Manaia PHO, even support from Auckland City Council

Event Planning from July 2014 – July 2015

$36805

Facebook, Northland Youth Summit website and newspaper articles and presence

Marketing for 2015 event (yet to go ahead)

n/a

SUP App Development

Ongoing until September 2015

Anticipated cost of $3000-$6000

Establishing terms and conditions

n/a

Sculpture Symposium 2016 June 2015 - February 2016

Planning meetings with established committee

Midday Music – Old Library 03/06/2015

17/06/2015

Staffing costs Various incl. radio, newspaper, poster, flyers, facebook etc.

none

Art Beat 5/1/2015 until delivery in Feb 2016

Staffing costs Organisational planning Planning underway to gather feedback around the event in 2016

29

of 3 15/55477

Last three months – stakeholder support provided (including specialist arts advice to Council and Council staff)

Note: CHART’s MOU with WDC includes agreement to provide support to the following stakeholders as required: Old Library, Whangarei Art Museum, The Quarry Arts Centre, Reyburn House, The Papermill, Northland Youth Theatre, Hihiaua Cultural Centre, Whangarei Youth Music, Te Kowhai Print Trust, The Packard and Pioneer Museum, Whangarei Museum and Kiwi North, Channel North, and Creative Northland.

Organisation/group/individual supported To do what? Support provided by CHART

Old Library Assist with initiatives, management, governance and budget

Working with our Regional Arts Development Manager and Administrator

Northland Youth Theatre Trust Governance and AGM preparation Regional Arts Development Manager as Trustee

WDC, Forum North, Venues and Events Whangarei Increase awareness and audience numbers

Work on the planning committee for Matariki

Regional Arts Development Manager commissioned a Facebook audience initiative through The Audience Connection and provided project management and reports on initiative to help engage a wider audience

Supply additional administrative support for the Matariki Maori Market

Establish installation plan & coordination for Seven Sisters video installation at Forum North

Kiwi North Museum Assist & support the one-day educational program

Supply carving tools

Introduction of Creative Northland current staff members

Last three months – summary

Total visitors/participants Between Facebook, E-Newsletter and direct contact the average numbers per month the last three months were: 8426

Total number of events 5

Other funding sought Submitted application for Foundation North and funding request submitted to Northland Regional Council.

Other funding received Lottery Grant $36805.00 tagged to Northland Youth Summit.

What has gone well? Continuation of ongoing projects and relationship management with our stakeholders. Event reporting improvements.

What has not gone well? Productivity has slowed due to changes in staff, and while new staff become familiar with the organisation and their roles.

Anything else you would like us to know about?

Our organisation is currently undergoing an internal review, led by the CHART board from a governance level. As part of this review, CHART has committed to delivering on any agreed activities, while the organization reviews its strategic direction for the future. The review is nearing completion.

30

of 3 15/55477

Next three months – activity details

Name of activity planned Planned date/s of activity

Marketing approaches planned Customer satisfaction collection planned

Matariki Festival-MMMl Support

Seven Sisters Installation

27 June

17 June to early August

WDC Marketing plan, Facebook and E-Newsletter

n/a

Northland Youth Summit 2015

30th& 31st July A wide range of marketing tools are to be used, however the finalised communications and marketing plan is under development by the youth steering committee based in Whangarei under the direction of Creative Northland. Advertising through newsletter and posters begun. Applications delivered to areas.

Survey

Midday Music 2nd Wednesday of each month

Various incl. radio, newspaper, poster, flyers, Facebook etc.

none

David Parish Workshop in conjunction with The Big Idea.

August 2015. Various including Facebook, newsletter, The Big Idea National Newsletter. Posters, flyers, email blasts.

Survey

31

of 2 15/55475

Attachment 2: Whangarei Art Museum (WAM) 20 March to 19 June 2015 reporting Last three months – activity details Name of activity Date/s of activity Cost of the

activity Marketing approaches used Customer satisfaction data collected

Te Papa Wall 29/9/14-2015

Signs at i-site / website / media / posters / FB

“Great Space”,

Four Seasons 2/3/15-22/6/15 Signs at i-site / website / media / posters / FB

“Poignant” Interesting story” “Sad reality and Lovely”

Billy Apple 2/3/15-22/6/15 Signs at i-site / website / media / posters / FB

“Always great Billy Apple is cool!””so glad I came” “Well worth a look”

Te Papa Visit (WAM Staff) 19/4/15 N/A Visitor book – comments Education Space Working Bee

2/4/15 Signs at i-site / website / media / posters / FB

N/A

Exhibition Opening 5/3/15 Mailchimp / website / media / posters / FB Visitor book – comments Billy Apple Public Talk 1 June Mailchimp / website / media / posters / FB “Amazing” “very cool!” Billy Apple Student Talk 2 June Mailchimp / website / media / posters / FB “So cool” “Really worthwhile” Te Papa Copyright Workshop 28 May TePapa National Services website Script to Stage- Use of Education Space

11 June N/A

Last three months – summary Total visitors/participants 1765

Total number of events 11 Events (not including other activities)

Other funding sought Pub Charities, Oxford Sports Trust, PEW Charitable Trusts

Other funding received PEW Charitable Trust- Towards Kermadec Public Programme

What has gone well? Both Billy Apple Artist Talks were a huge Success both with the public and the Students. The Te Papa Copyright Workshop and subsequent meetings with National Services Director for the North Island. The Drummond Project is ahead of schedule and should be completed earlier than anticipated.

What has not gone well? The ongoing issues we are having with flooding and leaks in the roof- Gallery has had to be closed to the public on several occasion, Safety of Artworks compromised and in breech of Loan agreement contract with Te papa and other lenders.

Anything else you would like us to know about?

Huge Kermadec Public Programme in development. Funding for Education Space- sent- Education Room ready and LEOTC programme completed (Waiting on Funding for equipment) Community engagement is developing with several significant community projects in the pipe line New website is AMAZING! Great feedback

32

of 2 15/55475

Next three months – activity details Name of activity planned Planned date/s

of activity Marketing approaches planned Customer satisfaction collection planned

Te Papa Wall ongoing Signs at i-site / website / media / advert Visitor book – comments Kermadec 5 July-28 August Opening / invitations / WDC / media / website /

posters Visitor book – comments

Kermadec Public Programmes TBC Opening / invitations / WDC / media / website / posters

Visitor book – comments

Kermadec Pecha Kecha TBC Opening / invitations / WDC / media / website / posters


LEOTC Education Programme July TBC Opening / invitations / WDC / media / website / posters


New Permanent Exhibition July Opening / invitations / WDC / media / website / posters


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Attachment 3: Whangarei Museum and Heritage Trust (Kiwi North) 20 March to 19 June 2015 reporting Last three months – activity details Name of activity Date/s of

activity Cost of the activity

Marketing approaches used Customer satisfaction data collected

WW1 Exhibition ongoing with additions

Ongoing Website, eventfinder, exhibition notices in papers, Channel North showing some of the interviews from exhibition.

Visitor book, customer survey, facebook – “Great WW1 exhibition. Lot about Maori contribution. Liked the cartoon in the foyer. Very interesting the Moa exhibition – well worth a visit.”

School holiday activities 2nd to 20th April

Community notices mixed media, paid advertising Report, Leader, Advocate, Kaipara Lifestyler, posters, email, website, facebook, eventfinder

Visitor book, customer survey, facebook, trip advisor

Super Wednesday 1 Apr,6,May, 3 June

Website, email, posters Visitor book, customer survey, facebook

Steampunk Sunday Family Fun Day – community engagement event. Croquet, costume parades, pony rides, facepainting, kids activities, train rides, food & music

5th April Community notices mixed media, paid advertising Report, Leader, Advocate, Kaipara Lifestyler, Mangawhai Focus, Large signs on WDC boards spaces, roadside signs, posters, email, website, facebook, eventfinder

Departure survey, visitor books, customer survey “Awesome day out today, we all loved it!! Thank you, great place!”

Go Green Gecko children’s’ workshop around new book “Go Green Gecko” with author Gay Hay

17th April Posters, facebook, website, eventfinder, email.

Book Launch “Wounds of War” Invitation launch of book 2 in the Scholastic Kiwis at War series in the World War 1 exhibition in Museum, Diana Menefy local author

17th April evening

Invitation evening through author and our Friends of Kiwi North membership

Exhibition opening “Auschwitz to Aotearoa” Invitation opening to new exhibition – the stories of 9 Jewish women that survived Auschwitz and eventually came to NZ. From the Holocaust Centre NZ

18th April evening

Invitation evening 2 x visitor books Facebook “Sheryl Mai This is a must see exhibition. Superbly curated by Anna and Simone and the team at KiwiNorth. We were privileged to be at the opening and expect to go back numerous times to take it all in. We are

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blessed to have this calibre of exhibition in Whangarei.”

Venue Hire – Northern Street Rods/Northland Vintage Car Club / Whangarei Rod & Custom Club

26th April Local knowledge, repeat event

Venue hire – Family parties, birthdays, weddings anniversaries, etc

5 bookings Through brochure, website, word-of-mouth, local knowledge.

Pre-school visits 8 group visits

Local Knowledge, word of mouth, website, repeat customers

Last three months – summary Total visitors/participants POS 2431. Education 967, Events 686 plus est. 60 volunteers, Venue hire 1033, Total number of events 4 – Steampunk Sunday, Go Green Gecko workshop, book launch, Auschwitz to Aotearoa Exhibition opening. Other funding sought Apr to 19June.

May - COGS $3000 towards admin costs, incl. marketing/, power, insurance. Outcome: August. Northland Voluntary welfare Trust $8000 – towards heritage rock wall repairs, and museum cabinets. Oxford Sports Trust $20,000 towards stage 2 project costs – datacom and CCTV security. Whangarei District Council – community Loan $60,000 towards Stage 2 capital project costs

Declined prior application: NZ Lottery Community $52,000 - contribution to operating costs, salary, community engagement, volunteer costs - NOT SUCCESSFUL. Will be resubmitting in next round – July.

Other funding received Apr –June 2015

Sargood Bequest $3000 – for travel costs for LEOTC service - educator & schools. Dept of Corrections $1000 for tools & equipment community service workers use. National Services TePapa – travel subsidy $520 for accommodation & travel to attend MA 15 conference Dunedin. NZ Lottery E & H $150,000 – for stage 2 project costs ( capital project 1st funding release)

What has gone well? New form of events / venue hire – eg. Book launch for Wounds of War 1915. Auschwitz to Aotearoa Exhibition – Am emotional and challenging exhibition that has created wide interests and

many re-visits. Many 1st time or 1st time in a long time visitors. o Visits from secondary schools, the least active of the LEOTC education coverage. o Proved value of having this sort of exhibition at this traditionally quiet time of year.

Education programme – New educator, Shirley Peterson, has worked very hard to create new relationships and strengthen existing ones. She has easily met annual target set by MOE. She has become a highly valued and widely contributing member of staff.

Mid-year pre-school visits numbers definitely increasing. Spinoff from end-of-year family party’s venue hire. Stage 2 going well – good working relationship between staff, building project manager and contractors.

What has not gone well? FIFA U20 tournament – only 2 visits from those in town to go to a game. The tournament sold very well to Whangarei city, City not sold well to tournament.

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International tourist flow very light over late May/June. Anything else you would like us to know about?

Looking forward to having the new Transit NZ tourism road signage NOW CONFIRMED at Western Hills Dr /Maunu Rd main intersection. ETA anytime now. In regard to our Stage 2 capital project progress:

The rest of the project construction works have started in May 2015, project budget finalized & contracts signed off. Lift being installed. Foundation excavation works have started.

Balance of funding will be drawn as main portion of project progresses, as per project funder’s terms & conditions. Expected completion date end Sept 2015.

Next three months – activity details Name of activity planned Planned date/s of

activity Marketing approaches planned Customer satisfaction collection

planned Ceremony for now completed re-housing of North Auckland Mounted Rifles Colours

Date still to be confirmed with RSA

Matariki Exhibition opening 25th June Invitation Matariki Exhibition 26th June to 31st July

(some to remain permanently)

Community notices mixed media, paid advertising Report, Leader, Advocate, Kaipara Lifestyler, posters, email, website, facebook, eventfinder

Facebook, tripadvisor, customer surveys, visitor books

Reconditioning of kiwi environment 30th June Visitors can see enclosure in full light and learn about the work required requirements.


New kiwi pair arrive, Kapua and Puna. Nouveau goes to Otorohanga

1st July Facebook, media release, Facebook, tripadvisor, customer surveys, visitor books

Rothbard Presentation “Miraculous Holocaust Survival – The story of Shmuel and Fredja Rothbard”

4th July Email – AtoA exhibition invitees, FoKN, Seniors, RSA, Educators, Community notices, Facebook, editorial, eventfinder, website

Visitor Book on night, public comment

July school holidays complete with daily programmes with our educator.

6th to 17th July Posters, community notices, wide email drop, schools, etc, paid adds newspapers, website, facebook, eventfinder.


Top Art 2015 Exhibition 13th to 24th July Posters, community notices, wide email drop, schools, etc, paid adds newspapers, website, facebook, eventfinder.

Facebook, tripadvisor, customer surveys, visitor books, School visit evaluations.

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Plannning Committee 8 July 2015

4. Community Services Annual Report on Advisory Groups

Reporting officer Carla Janssen, Community Services Adviser



This item is in accord with Council’s vision, mission and values statement as it reports on the Positive Ageing, Disability and Youth Advisory Groups that assist Council to meet the current and future needs of communities for good-quality local infrastructure and local public services.


Having considered the Significance and Engagement Policy this report is not considered significant and the public will be informed via Agenda publication on the website.

Introduction Whangarei District Council Community Services Department facilitates three community advisory groups as a means of directly communicating with the positive ageing, disability and youth sectors of our District. Each group is governed by Terms of Reference and is supported by a policy in the case of the Youth and Disability Advisory Groups, and a strategy for the Positive Ageing Advisory Group. On a national level, the advisory groups are closely aligned to government strategies for these sectors - those of the Office for Senior Citizens, Office for Disability Issues and the Ministry of Youth Development respectively. This report and the attached calendar of events illustrate the breadth of work of the advisory groups both in and outside their monthly meetings, and the relationships developed between Council and the communities represented through these groups. The groups are valuable not only from a practical advisory perspective, to assist with the delivery and planning of accessible and appropriate infrastructure and services, but as an expression of Council’s responsiveness to meeting the needs of these sectors within our local communities.

Positive Ageing Advisory Group The Positive Ageing Advisory Group (PAAG) has been a stable group with wide representation from various organisations engaged with Whangarei’s senior residents. This year the group has welcomed new members representing the Maori Women’s Welfare League and the Rest Homes Association. At the monthly meetings, members engaged in consultations and submission processes to advocate for the needs of this growing demographic. The group enjoyed excellent attendance of committed experienced members to the extent that they agreed to extend the monthly meetings from 1 ½ hours to 2 hours. Topics of discussion have been diverse and ranged from public transport, intergenerational outdoor exercise equipment, the new War Memorial, the impact of proposed rate rises on older people living on modest fixed incomes, and library services. The meetings also provided a valuable opportunity for members to share information on services or other matters concerning older persons. Councillors John Williamson and Tricia Cutforth represent Council on the group. For details of monthly PAAG activities please refer to the attached calendar of events.

In September 2014 the Office for Senior Citizens conducted an extensive on-line national survey of central government agencies, councils and district health boards to monitor the progress made in meeting the ten goals outlined in the national Positive Ageing Strategy 2001. WDC staff participated in this survey by providing five examples of projects and services either designed for or affecting older people. Examples included the provision of pensioner housing, 70+ parking scheme and the Civic Honours awards. The later two projects were cited as examples in the Report published in April 2015. WDC’s Positive Ageing Strategy “Ageing in our Place”, 2005 – 2015 is a reiteration of these 10 goals to be reviewed this year. The group proposed that this 80-page document be replaced by a concise policy.

The Disability Advisory Group Following deliberation, the Disability Advisory Group (DAG) agreed that a qualification for membership should be a lived experience of disability, and revised their Terms of Reference accordingly. A well-publicised membership drive resulted in a selection panel appointing six new members in addition to six current members. Councillors Sue Glen and Tricia Cutforth represent Council on the group.

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Plannning Committee 8 July 2015

The most significant event for the group this year has been the adoption by Council of an Accessibility Policy. The policy reflects WDC’s commitment to rights protected through domestic legislation, the New Zealand Disability Strategy: Making a World of Difference – Whakanui Oranga and a wider commitment to the U.N. Convention on the Rights of Persons with Disabilities.

The monthly meetings provided an opportunity for consultation on WDC plans, such as the Okara Park development, CBD Laneway and Whangarei Falls parking projects. On practical aspects of accessibility, consultations with WDC staff were not confined to meetings, with site visits being of particular benefit. Sites visited included the new War Memorial, Kamo car park and Parihaka. Disability parking was a topic the group raised with external agencies such as the Northland Health Board and the Netball Association. A successful means of addressing hazards on footpaths has been DAG members emailing photographs of obstacles encountered to Community Services. WDC staff found it easier to respond to the accurate information, and although the problems were often of a seemingly minor nature, remediation has been much appreciated. The group continued to represent the disability sector in submissions made to both the regional and district councils, advocating for greater accessibility to public facilities and services. For details of monthly DAG activities please refer to the attached calendar of events.

In response to ongoing issues concerning the Aquatic Centre’s hydrotherapy pool raised at the DAG meetings, a stakeholder group was convened and agreed to meet quarterly. The group consists of Hydrotherapy pool management, a physiotherapist, WDC staff, Councillor Glenn and representatives of patron groups. The meetings have been an effective forum for addressing problems experienced by hydrotherapy pool patrons and those working with them. Practical outcomes to date have been the better management of class times to relieve poolside congestion, remodelling of an obstructive lip between the pool and reception, new signage, and the construction of a bench seat for patrons waiting for transport.

Youth Advisory Group The WDC Youth Advisory Group (YAG) met monthly and was re-formed in March with a large proportion of members leaving the District to attend universities. The 2015 group of 14 members reside throughout the district, attend a range of secondary schools, and represent a diversity of youth cultural and sporting interests as well as cultures. Councillors Cherry Hermon and Stuart Bell represent Council on the group.

The YAG has been active in representing the interests of their peers to Council, engaging on various levels, from informal consultation with WDC staff on proposed plans (Sherwood Park skateboard park in Onerahi) to formal submissions, such as to the Annual and Long Term Plans. National Youth Week 2015 (23 – 31 May) also provided an opportunity for members to engage with local youth through conducting a survey at a musical event held at the Whangarei Library.

The YAG members were active in other spheres of the community over the last year, including participating in a graffiti hui at the Whangarei Youth Space, the annual Northland Youth Summit, civic ceremonies - such as the opening of Kotuitui Whitinga and Huarahi o te Wai, the deconsecration and blessing of the old and new War Memorials, ANZAC day commemoration and celebrating the city’s 50th anniversary. The inaugural Whangarei Youth Awards were a highlight for the YAG in December 2014. Seven awards celebrating the positive contribution youth make to our District were presented at a function at Toll stadium. For details of monthly YAG activities please refer to the attached calendar of events.

A regular feature of the Youth sector calendar is the monthly Whangarei Youth Network meetings. These provided (and continue to provide) an informative forum for discussing the significant issues arising in the Youth sector with those engaged in service delivery for local Youth.

School Holiday Programme. In response to queries about activities available to local children and youth in the school holidays, an initiative was commenced for the Spring holidays of 2014, to collate a list of local programmes. Print and online publication began a few weeks prior to the holidays to give parents and/or caregivers time to arrange WINZ subsidies. Feedback has indicated that the information has been helpful.

Recommendation That the information is received. Attachment

Annual Calendar of Events (15/47640)

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Annual Calendar of Events – YAG, DAG, & PAAG. July 2014 9 July, YAG monthly meeting: Discussion on the Whangarei Child and Youth Friendly City initiative - UNICEF have yet to develop the accreditation framework but HW Mayor has signed a statement of intent. Group discussed the public places By-law. YAG members invited to participate in the Hikurangi Village consultation.

10 July, Joint advisory group workshop on communicating effectively with the sectors represented by the advisory groups.

11 July, PAAG monthly meeting: discussion on submitting in support of the Public Places By-law change in response to older residents feeling afraid for their physical safety in the CBD

15 July, DAG monthly meeting: Isobel Findlayson, physiotherapist practicing at the hydrotherapy pool at the Whangarei Aquatic Centre met the group to discuss her work. Owen Thomas (Community Services Manager) spoke on the PC130 -Okara Park development. The group agreed to make a submission in support of greater accessibility to the Okara Park precinct.

August 2014 6 August, WDC staff consultation with members from DAG and PAAG re the accessibility of the proposed new War Memorial in Laurie Hall park.

8 August, PAAG monthly meeting: Presentation from Nick Karlovsky (WDC Senior Specialist Urban Design and Policy) on the Hihiaua Precinct Plan. PAAG interested in the proposed residential development as housing suitable for meeting the needs of older residents.

13 August, YAG monthly meeting: Presentation introducing policy by David Hebart-Coleman (WDC Senior Policy Specialist)

15 August, Hydrotherapy pool stakeholders meeting at the Aquatic Centre – convened by WDC Community Services staff following mounting expressions of dissatisfaction (including with poor communication).

19 August, DAG monthly meeting: Group discussed a draft Accessibility Policy. A contentious issue was the definition of disability. The group also discussed their membership and promoting themselves more widely.

September 2014 1 September, Launch of the inaugural Whangarei Youth Awards

10 September, YAG monthly meeting: Presentation from Sharlene Selkirk (NRC public transport co-ordinator) on the 2014 CityLink review

12 September, PAAG monthly meeting: Presentation from Sharlene Selkirk (NRC public transport co-ordinator) on the CityLink review. PAAG discussed importance of public transport to the ageing sector, many of whom are transport deprived. Two new members welcomed to the group representing the Residential Care Association and The Maori Women’s Welfare League.

13 September: YAG participated in the opening of Kotuitui Whitinga and Huarahi o te Whai (Hatea Loop)

16 September, DAG monthly meeting: The group adopted the amended Terms of Reference to provide for members having a lived experience of disability. The group adopted the WHO International Classification of Functionality (ICF) definition of disability to be used for the Draft Accessibility Policy. The group discussed NRC public transport review. Paul Dell (WDC Senior Manager, District Living) discussed options for disability parking at the Aquatic Centre with the group.

25 September, the DAG made submission to the NRC public transport review of CityLink.

29 September, the YAG submitted to the NRC CityLink Review

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October 2014 3 October, International Day of Older People

6 October, YAG participated in a Graffiti hui at the Whangarei Youth space.

8 October, YAG monthly meeting: Spencer Jellyman (WDC Technical Officer – Parks and Recreation) discussed the plans for the Sherwood Park skateboard park and requested feedback from Youth skating networks. 10 October, PAAG monthly meeting: Presentation from Nadia de la Guerre (WDC Infrastructure Technician) on the Laurie Hall Park War Memorial project 19 October, YAG members invited by RSA to participate in the deconsecration ceremony of the Rose Street War Memorial.

21 October, DAG monthly meeting: The group discussed their membership drive via pamphlets and on line application forms. Matters discussed were the ongoing issue of no designated disability parking at the netball courts, the liaison meeting at the aquatic centre and proposed disability parking in Kamo.

30 October, meeting of DAG selection panel to chose 13 members (and one support person) for the group

November 2014 7 November, Hydrotherapy pool stakeholder meeting at the Aquatic Centre to follow up from the meeting held in August. Those present felt the meeting worthwhile and agreed to meet quarterly.

12 November, the Accessibility Policy was accepted by the WDC Planning Committee.

12 November, YAG monthly meeting: Discussion on group membership as several members leaving Whangarei for university. Youth Awards committee reporting to group on preparations for the awards presentation event.

14 November, PAAG monthly meeting: Sue Bodle, ACC Injury Protection Officer, spoke on Safety Week commencing 24 November.

18 November, DAG special monthly meeting. Certificates of acknowledgement were presented by Her Worship the Mayor to retiring members and new members were welcomed with a mihi whakatau led by Kaumatua Solomon Tipene and Andre Hemara. Members expressed concern at the ramifications of the new NDHB parking scheme.

December 2014 3 December, UN International Day of the Disabled Person: This was celebrated at the Toll Stadium with an attendance of approximately 1,000 people. WDC had a stall promoting CitySafe and the DAG.

10 December, YAG hosted the inaugural Whangarei Youth Awards at a presentation evening at the Toll stadium. The 7 awards recognise and celebrate young people aged between 12 and 24 who have made a significant contribution to their community. 12 December, Community Services Department hosted a joint advisory group tea at Botanica in appreciation of the group’s contribution to WDC.

January - February 2015

23 January, DAG Submission to NRC on Draft Regional Transport Plan 23 January, PAAG Submission to NRC on Draft Regional Transport Plan 30 January, YAG Submission to NRC on Draft Regional Transport Plan

24 January -1 February, YAG members conducted a survey to inform the 2015 Jewel of the City report recording 7746 people (a 132% increase in use) and provided an informative snapshot of the utility of the Hatea Loop.

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11 February, YAG monthly meeting: Discussed WDC Significance and Engagement Policy. Presentation of group taonga, an ornamental hair comb, or heru, carved by retiring member Tekaurinui Parata for the chair of YAG.

13 February, PAAG monthly meeting, Mike Hibbert, (WDC Property Manager) addressed the PAAG on the Pensioner Housing Policy. Shelley Hammond and Glenn Davidson (WDC Librarians) spoke on the Outreach Service including a home visiting service for those unable to leave their homes.

17 February, DAG monthly meeting: Shelley Hammond and Glenn Davidson (WDC Librarians) spoke on the Outreach Service including a home visiting service for those unable to leave their homes.

20 February, Quarterly Hydrotherapy meeting at Aquatic Centre

27 February, YAG special meeting to consider applications for membership

March 2015 5 March, DAG made oral submissions to NRC on Draft Public Transport Plan to the hearing panel.

5 March, PAAG made oral submissions to NRC on Draft Public Transport Plan to the hearing panel

7 March, YAG induction programme held for 7 new and all current members as an opportunity to meet and share as well as learn about the function of the group in the context of local government.

11 March, YAG monthly meeting: the new YAG members were formally welcomed to the group with a mihi whakatau. Alan Adcock (WDC Senior Manager, Support Services) introduced the consultation document on the Long Term Plan.

12 March, PAAG made an oral submission on the NRC Draft Public Transport Plan to the hearing panel

13 March, PAAG monthly meeting: Alan Adcock (WDC Senior Manager, Support Services) introduced the consultation document on the Long Term Plan.

17 March, DAG monthly meeting: Alan Adcock (WDC Senior Manager, Support Services introduced consultation document on the LTP opening on 24 March

28 March, Official unveiling of the War Memorial in Laurie Hall Park. YAG members were in attendance and laid a wreath.

April 2015 8 April, Jewel of the City Report 2015 received by the Planning Committee. YAG monthly meeting: Discussed YAG submission to the LTP.

10 April, PAAG monthly meeting: The group deliberated on the LTP consultation document and decided what aspects they wished to submit on.

22 April, DAG monthly meeting: Mike Cummings, (Director of Strategic Projects NDHB) discussed the new Whangarei Base Hospital parking project with the group. The LTP submission prepared by a working committee was accepted by the group

24 April, Site visit to Parihaka with Bruno Gilmore and two members from DAG and a PAAG member to provide feedback on the proposed development plans. 25 April, ANZAC DAY: Representatives from YAG laid a wreath at the cenotaph commemorating the youth who died fighting for NZ.

May 2015 8 May, PAAG monthly meeting: David Palmer, (WDC Community Safety Officer) discussed his role and the various initiatives that support community safety. The group agreed to extend meeting time to 2 hours.

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13 May, YAG monthly meeting: The group discussed how they were going to communicate with Youth attending the Library musical event Library Loud to celebrate NZ Music month and the commencement of Youth Week 2015 on Saturday 23rd May.

19 May, DAG monthly meeting: Rachael Mannion and David Floyd (WDC Infrastructure Services Project Engineers) spoke with the group about disability parking as part of their respective projects, The CBD Laneway development and the Whangarei Falls car park extension. The group provided practical advice on the placement of parking facilities.

22 May, Quarterly Hydrotherapy pool meeting at Aquatic Centre. These continue to be effective as a forum for stakeholders.

23 -31 May, Youth Week: This years theme was “We Are The Future – Ko Tatau Te Ao O Apopo”

23 May. YAG members assisted hosting the Library event Library Loud, acting as MC’s and giving away spot prizes. They also engaged with youth asking them to write on ‘Post it’ notes how they saw their future in Whangarei and what message(s) they wanted to convey to Council about living in Whangarei.

June 2015 12 June, PAAG monthly meeting: PowerPoint presentation prepared by the Office for Senior Citizens following a review and report on the National Positive Ageing Strategy 16 June, DAG monthly meeting: Nick Marshall, WDC Senior Roading Engineer (Traffic & Parking) introduced himself and his role to the group. 15 June, YAG monthly meeting: Handover to new Chair and Deputy. Ministry of Youth Development staff held a Youth Development workshop, joined by youth from other local youth groups

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5. Community Loan Application - Whangarei Museum & Heritage Trust (Kiwi North)




This item is in accord with Council’s vision, mission and values statement as it supports an organisation to provide increased recreational infrastructure for its community.

Background

Council supports loan applications for the development, improvement or maintenance of recreational facilities. Since the adoption of the Grants, Concessions and Loans Policy on 27 May 2015, “recreation” is defined by Council (for the purpose of community loans) as “activity done for enjoyment when one is not working”.

Community Loans are provided from two Funds:

Community Development Fund 1 – Reserve Development: for developing community assets for recreation purposes on Council-owned land; and

Community Development Fund 2 – Recreation Development: for developing community assets for recreation purposes on land that is not Council-owned.

There is no limit to the amount an applicant can request; however the interest free nature of the loans is generally reserved for the first $100,000. Council‟s Grants, Concessions and Loans Policy outlines the funding conditions of these loans.

Whangarei Museum & Heritage Trust (Kiwi North) has applied for a $60,000 interest free Community Loan toward the costs of completing its „Stage 2 - Accessibility Project‟. If approved this loan would be sourced from Community Development Fund 2.


Having considered the Significance and Engagement Policy this decision is not considered significant, and the public will be informed via Agenda publication on the website.

Applicant Details

Whangarei Museum & Heritage Trust (Kiwi North) is a charitable trust with a 25 hectare site and various buildings at 500 State Highway 14, Maunu.

Its purpose as its trust deed is“…charitable or educational purposes arising from the establishment, maintenance and activities of a public Museum and Heritage Park in the Whangarei District…”.

Kiwi North provides a range of services including the: museum, kiwi house, heritage park and education services; and curation of the Fraser collection. It also runs a range of events, and hires out components of the venue for weddings and other events.

At 31 December 2014 Kiwi North had 13 paid staff (8.7 FTE), 10 regular volunteers (64 hours/week), plus 34 extra volunteers for events (contributing a further 1890 hours each year).

Kiwi North has Councillors on its board and is professional in its dealings with Council.

As a recipient of an Annual Operating Grant over $100,000, Kiwi North is required to report to Council on a monthly, quarterly and yearly basis. It provides exceptionally good quality information in these reports. From these reports, Council staff can advise that Kiwi North appears to be operating well, with generally good visitor numbers to its facilities, services and events.

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Project Details

History

Kiwi North has known for some time that an internal link between the Kiwi North reception area and the Museum was required to improve accessibility. In 2012 it completed a feasibility study (supported financially by NZ Lotteries), which determined that accessibility is essential for the economic viability of the organisation and positive visitor experiences.

Kiwi North advises that it has a mission to make its collections accessible to the community through research, displays, special exhibitions and events which are relevant, informative, educational, inspirational, enjoyable and fun. It sees the accessibility project as an excellent way to further this mission.

The project

The project includes:

Construction of a 160m2 two level addition with a new stairwell and lift installation. This space includes a new exhibition area

Modifications between the buildings to provide a lobby Some refurbishment of collections storage and receiving areas Replacement of carpet in the exhibition hall Related essential infrastructure Extensions to the visitor car park and entrance (completed February 2015).

Identified benefits - summary

All weather access between the existing Kiwi North reception visitor entrance and the museum Accessible facilities to the wider community with provision of museum services Accessible exhibition spaces and cultural heritage experiences A single, visually appealing entrance “One entry, one identity and many experiences”. More exhibition space, where a range of new exhibitions and displays can be held An expected increase in visitors, contributing to a vibrant and growing economy Improved access, flow, safety and security in staff and visitor areas Improved storage and curatorial spaces.

Consultation

In addition to the large number of stakeholders that Kiwi North regularly engages with, in the development of the Stage 2 Accessibility Project and fit out, Kiwi North advises that the following parties have been consulted with:

Age Concern Tiaho Trust Manaia PHO & Tai Tokerau PHO Northland Inc Whangarei District Council – Tourism and Promotions Manager (Paul Davis) The Kauri Museum – Matakohe Kiwi North staff and volunteers NC Engineering Jo Hill Designs Limited.

Support letters for the project were included with the application from:

The Kauri Museum Paul Davis (WDC) Tiaho Trust Northland Inc.

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Costs

The total cost of the Stage 2 Accessibility project and fit out is $797,000.

The majority of the cost of the project has been raised through grants and a bequest from:

NZ Lottery Grants Board $370,000 ASB Community Trust $100,000 Pub Charity $172,000 Milnes Bequest $70,000.

Oxford Sports Trust also provided a contribution towards the professional fees for design plans, and construction documentation.

$182,000 of works (car park extension and some refurbishment) has been completed and paid for with partial use of the above grants and Kiwi North funds.

$615,000 of works is yet to be completed. This will be funded from the remainder of the grants and bequest above, and some further Kiwi North funds. However, a shortfall exists.

The request from the Kiwi North is that a portion of the remainder of the total cost, $60,000, be made up by an interest free loan from Whangarei District Council. Kiwi North has already secured the other $555,000 required to complete the project, which will be funded through grants, donations and additional Kiwi North contributions.

Security for the Loan

The club has offered security over the freehold land and buildings comprised of Lot 2 on Deposited Plan 81285 and Part Lot 3 on Deposited Plan 13587. The valuations of this vary, with a C.V. of $5.5 million; and a value on Kiwi North books of $3.76 million (less accumulated depreciation of $353,387).

Financial Assessment

Kiwi North has requested a loan from Council of $60,000. This is a partial contribution loan towards a project that is expected to be completed in October 2015, as funds for most of the costs of the project have already been sourced.

Kiwi North receives an Annual Operating Grant from Council to support its operations. This grant is $361,930 for 2015-2016. Last year this grant comprised 53% of Kiwi North‟s total income, the balance being comprised of other grants, government contracts, admission fees, rent, retail sales and donations.

Kiwi North‟s financial statements for the year ending 31 March 2014 show a net surplus of $58,666 (excluding depreciation and loss on sale costs), and current assets totalling $176,067.

Kiwi North expects its income to increase once the new accessible facilities and new dedicated space for rolling exhibitions are available. A conservative estimate of 600 more visitors per annum has been used for budgeting purposes.

Kiwi North is expected to have sufficient revenue streams to cover the loan repayments of $7,500 per annum for the next eight years.

Attachment 1 shows the loan and the respective impacts on Kiwi North and Council.

Strategic alignment

Accessibility

In the Accessibility Policy, Council is clear that it “is committed to equity and access for people with impairment so that they can participate in and contribute more fully to community and civic life”. This is further outlined in Community Outcome 5 in the Long Term Plan: “A district with community programmes and facilities for all”.

By supporting accessibility projects in the district, Council is meeting these commitments.

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District Promotions and Tourism

Tourism and Promotions Manager, Paul Davis provided a letter of support for this project when Kiwi North was seeking funding from other agencies. In this letter he notes the value of the expected improved visitor experience, and that Kiwi North is a key part of Whangarei‟s visitor sector.

Operational Grant

Council provides a large Annual Operating Grant to Kiwi North. This indicates the value Council already places on this facility.

Final considerations

Kiwi North clearly provides a varied programme of recreation facilities and events that engage the community, and are culturally diverse and affordable. Adding accessibility to this profile, with some general required refurbishments can only increase the value of Kiwi North to Whangarei.

The project has extensive community support, and strategically aligns with Council priorities.

There is extensive awareness of this project, and its significance.

Summary

Kiwi North is a large provider of cultural recreation in the Whangarei District. This significant project improves the existing facility and meets accessibility aims of Kiwi North, Council and the disability sector. Kiwi North requires a loan to help it to complete this large project. It has a solid financial relationship with Council, and there is little risk, but much benefit to Council in providing this loan.

Recommendation 1. That the information be received.

2. That Whangarei Museum & Heritage Trust be approved a loan of $60,000 from the Whangarei District Council‟s Community Development Fund 2 subject to the following terms and conditions:

a) The loan shall be interest free. b) The loan shall be for a period of 8 years. c) Loan repayments shall be made in equal quarterly instalments. d) Security is taken over the land and buildings of the Whangarei Museum & Heritage Trust. e) Whangarei Museum & Heritage Trust meets all legal expenses in relation to the loan

documentation throughout the term of the loan including its subsequent discharge. f) Whangarei Museum & Heritage Trust will undertake to provide to Whangarei District Council a

copy of its audited financial accounts no later than five months after the end of its financial year throughout the term of the loan.

Attachment:

Whangarei Museum & Heritage Trust (Kiwi North) Loan Financial Analysis 15/55742

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Attachment 1: Whangarei Museum & Heritage Trust Loan Financial Analysis (IFRS)

Name Whangarei Museum Heritage TrustAmount $60,000Term 8 YearsPayments PA 4Interest rate 0%Repayments 1,875.00

WACC (as at 30 June) 5.65%CPI for PV (as at 30 June) 1.5%

Annual Repayments $7,500PV of cash flows at WACC $70,544.41PV of cash flows interest free $56,440.24IFRS loss on loan transaction $14,104.17

2014

Cash Net Surplus (Deficit) 71,318

Non cash (depreciation etc.) 95,437

Net Surplus (Deficit) (24,119)

Current Assets 176,067

Term Assets 3,533,802

Current Liabilities (86,307)

Term Liabilities 0

Equity 3,623,562

Cash and Deposits 137,826

Debt 0

Comments:

Whangarei Museum & Heritage Trust have sufficient cash surplus to service annual loan payments of $7,500.

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6. Community Loan application - Whangarei Cruising Club Incorporated




This item is in accord with Council’s vision, mission and values statement as it supports an organisation to provide increased recreational infrastructure for its community.

Background

Council supports loan applications for the development, improvement or maintenance of recreational facilities. Since the adoption of the Grants, Concessions and Loans Policy on 27 May 2015, “recreation” is defined by Council (for the purpose of community loans) as “activity done for enjoyment when one is not working”.

Community Loans are provided from two Funds:

Community Development Fund 1 – Reserve Development: for developing community assets for recreation purposes on Council-owned land; and

Community Development Fund 2 – Recreation Development: for developing community assets for recreation purposes on land that is not Council-owned.

There is no limit to the amount an applicant can request; however the interest free nature of the loans is generally reserved for the first $100,000. Council‟s Grants, Concessions and Loans Policy outlines the funding conditions of these loans.

Whangarei Cruising Club Incorporated „the club‟ has applied for a $30,000 interest free Community Loan toward the costs of completing its „Main Jetty Replacement – Kissing Point‟ project. If approved this loan would be sourced from Community Development Fund 1.


Having considered the Significance and Engagement Policy this decision is not considered significant, and the public will be informed via Agenda publication on the website.

Applicant Details

Whangarei Cruising Club Incorporated is an Incorporated Society. It is a boating club that provides facilities, training and companionship for people interested in boating. It has close relationships with the Northland Sailability Trust, Parihaka Waka Ama Incorporated and the Whangarei Volunteer Coastguard.

The club is located at three sites, Parua Bay, Manganese Point, and Kissing Point. This application related to Kissing Point, which is located on a site leased from Council on Riverside Drive. The club owns a clubhouse, boatyard and landing jetty on this site. The land is not a public reserve.

As per the club‟s rules document, “Its objects are:

a) To function as a boating club encouraging the cruising and racing of pleasure craft. b) Fostering and encouraging any and all other aquatic activities. c) Providing facilities and services for, and fostering the social interests and welfare of, all its

members.”

Project Details

History

The jetty complex at Kissing Point was built in 1996 by club members. It is now showing obvious signs of its age, with a rusting steel pontoon, degenerating piles, and increased maintenance requirements. In addition there are safety concerns, particularly with regard to access for disabled people.

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The project

Planned to occur over a three to four week period once all required funds have been secured (expected July 2015).

Project stages:

1. Laying the concrete approach and abutment 2. Making and installing the gate 3. Construction of the gangway 4. Relocation of the power and water 5. Construction and installation of the new pontoon/gangway.

Identified benefits

Upgraded facilities, providing safe all-weather access, which is of particular benefit for:

disabled persons to purpose built loading and launching facilities members of Parihaka Waka Ama for training the Whangarei Volunteer Coastguard for rescue operations and training older members of the club.

Consultation

In the development of the project, the club advises that the other users of the facility have been consulted with.

Support letters for the project were included with the application from:

Parihaka Waka Ama Incorporated The Northland Sailability Trust.

Costs

The total cost of the project is $177,490. The majority of the cost of the project has been raised through donations, grants and the clubs own funds:

Club funds $73,490 Sailability Northland $32,000 Whangarei Volunteer Coastguard $10,000 J Wright (club member) $10,000 Pub Charity $2,000 Whangarei Harbour Marina Management Trust $20,000.

The request from the club is that the remainder of the total cost, $30,000, be made up by an interest free loan from Whangarei District Council. The club has already secured the other $147,490 required to complete the project as detailed above.

Security for the Loan

The club has offered security over the clubhouse. The valuation of the Kissing Point Complex (property ID 162883), as per the Whangarei Cruising Club Incorporated financial accounts, was $572,000 at 30 June 2014.

Financial Assessment

The club has requested a loan from Council of $30,000. This is a partial contribution loan towards a project that is expected to be completed as soon as possible in 2015 once the loan is granted.

Previous community loans (interest free) from Council:

Building renovation loan of $100,000 granted in August 2005 - repaid December 2013 Car park concrete loan of $18,157 granted in December 2011 – payments of $567.41 quarterly until

December 2019. The current balance is $10,213.26. The loan is secured over the assets of the club.

There have been no missed payments or arrears on either of these loans.

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The club‟s main income is from annual subscription fees, bar sales (Kissing Point), clubhouse hire (Kissing Point), Regatta (Parua Bay) and facility use fees (both sites).

The club‟s financial statements for the year ending 30 June 2014 show a cash operating surplus of $29,225 (excluding depreciation) and current assets totalling $147,834.

The club is expected to have sufficient revenue streams to cover the loan repayments of $3,750 per annum for the next eight years, and continue to meet its obligations to repay its other loan commitments.

Attachment 1 shows the loan and the respective impacts on the club and Council.

Strategic alignment

Accessibility

In the Accessibility Policy, Council is clear that it “is committed to equity and access for people with impairment so that they can participate in and contribute more fully to community and civic life”. This is further outlined in Community Outcome 5 in the Long Term Plan: “A district with community programmes and facilities for all”.

By supporting accessibility projects in the district, Council is meeting these commitments.

Council property

The club advises that Resource Consent and Building Consent have been sought and gained for this project. In addition, Parks and Recreation Manager Paul McDonald advised that he is comfortable with this project going ahead on this Council owned land, and recommends that a the club develop a Memorandum of Understanding (MOU) with the groups that have financially contributed to this project (particularly Sailability), to ensure fair access and usage rights to the jetty complex are agreed upon.

Final considerations

The club clearly provides recreation facilities that engage the community. Adding more accessibility, particularly for youth, disabled people and older people, and to this profile will increase the value of these facilities to the community.

The project has community support, and strategically aligns with Council priorities.

Summary

Whangarei Cruising Club Incorporated is a provider of recreation in the Whangarei District. This project improves the existing facility and meets accessibility aims of the club, Council and the disability sector. The club requires a loan to help it to complete this project. It has a financial relationship with Council, having received two previous community loans, and there is little risk to Council in providing this loan.

Staff will contact the club to encourage it to develop the recommended MOU.

Recommendation 1. That the information be received.

2. That Whangarei Cruising Club Incorporated be approved a loan of $30,000 from the Whangarei District Council‟s Community Development Fund 1 subject to the following terms and conditions:

a) The loan shall be interest free. b) The loan shall be for a period of 8 years. c) Loan repayments shall be made in equal quarterly instalments. d) Security is taken over the land and buildings of the Whangarei Cruising Club Incorporated. e) Whangarei Cruising Club Incorporated meets all legal expenses in relation to the loan

documentation throughout the term of the loan including its subsequent discharge. f) Whangarei Cruising Club Incorporated will undertake to provide to Whangarei District Council

a copy of its audited financial accounts no later than five months after the end of its financial year throughout the term of the loan.

Attachment

Whangarei Cruising Club Incorporated Loan Financial Analysis 15/55746

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Attachment 1: Whangarei Cruising Club Loan Financial Analysis (IFRS)

Name Whangarei Cruising ClubAmount $30,000Term 8 YearsPayments PA 4Interest rate 0%Repayments 937.50

WACC (as at 30 June) 5.65%CPI for PV (as at 30 June) 1.5%

Annual Repayments $3,750PV of cash flows at WACC $35,272.21PV of cash flows interest free $28,220.12IFRS loss on loan transaction $7,052.09

2014

Cash Net Surplus (Deficit) 29,225

Non cash (depreciation etc.) 31,990

Net Surplus (Deficit) (2,765)

Current Assets 147,834

Term Assets 1,267,242

Current Liabilities (7,361)

Term Liabilities (10,212)

Equity 1,397,503

Cash and Deposits 137,826

Debt (12,482) - With WDC

Comments:

Whangarei Cruising Club have a sufficient cash surplus to service annual loan payments of $3,750.

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7. Amended Road Name – Resource Consents Reporting officer Sonja Weston – Planning Assistant (Support)



This item is in accord with Council’s vision, mission and values statement as it supports clear and unambiguous property addressing for emergency and utility services, contributing to community safety and wellbeing.

Application for the naming of an Amended new private road – resource consent

The Planning Committee Meeting held on 13 May 2015 resolved:

“6. That the new Public road at Corks Road, Tikipunga be named Pahau Place”.

The name relates to a new access being constructed as part of a subdivision by Totara Parklands Estate Limited at Corks Road, Tikipunga, and Whangarei. Subsequent to the Committee resolution, the applicant has requested that the suffix be changed from „Place‟ to „Avenue‟, so that the road name is amended to Pahau Avenue. Due to an error the applicant has advised that they would like it corrected.

The change does not conflict with the Councils Road Naming Policy in any way.

Recommendation That the following resolution adopted by the Planning Committee on 13 May 2015 be rescinded:

“6. That the new Public Road at Corks Road, Tikipunga be named Pahau Place.” And that the following motion be adopted:

That the Public road at Corks Road, Tikipunga Whangarei be named Pahau Avenue.

Attachment

Scheme plan 15/51060

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15/51060

SD1200080 Totara Parklands

Scale: 1:2143

@ Original Sheet Size A3 Projection: NZGD2000 / New Zealand Transverse Mercator 2000 Print Date: 9/06/2015 1:40 PM

Cadastral Information derived from Land Information New Zealand. CROWN COPYRIGHT RESERVED Information shown is the currently assumed knowledge as at date printed.

If Information is vital, confirm with Whangarei District Council Customer Services

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RESOLUTION TO EXCLUDE THE PUBLIC

That the public be excluded from the following parts of proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

1. The making available of information would be likely to unreasonably prejudice the commercial position of persons who are the subject of the information. Section 7(2)(c)

2. To enable the council (the committee) to carry on without prejudice or disadvantage commercial negotiations. (Section 7(2)(i).

3. To protect the privacy of natural persons. Section 7(2)(a).

4. Publicity prior to successful prosecution of the individuals named would be contrary to the laws of natural justice and may constitute contempt of court. Section 48(1)(b).

5. To protect information which is the subject to an obligation of confidence, the publication of such information would be likely to prejudice the supply of information from the same source and it is in the public interest that such information should continue to be supplied. Section7(2)(c)(i).

6. In order to maintain legal professional privilege. Section 2(g).

7. To enable the council to carry on without prejudice or disadvantage, negotiations Section 7(2)(i).

Resolution to allow members of the public to remain

If the council/committee wishes members of the public to remain during discussion of confidential items the following additional recommendation will need to be passed:

Move/Second

“That be permitted to remain at this meeting, after the public has been excluded, because of his/her/their knowledge of Item .

This knowledge, which will be of assistance in relation to the matter to be discussed, is relevant to that matter because .

Note:

Every resolution to exclude the public shall be put at a time when the meeting is open to the public.

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