AA NOOR LIMITED

2017

PLAN OF

MANAGEMENT

AA NOOR LIMITED

2C FACTORY STREET GRANVILLE, NSW

August 2016

1

Quality Information

Document PLAN OF MANAGEMENT

Date 8th

November 2015

Prepared by Enayat Hassib

Reviewed by Naveed Wahib

Revision History

Revision Revision

Date Details

Authorised

Name/Position Signature

A 8 Nov 2015 Preliminary Draft Enayat Hassib

B 9 Nov 2015 2 new sections added Naveed Wahib

C 10 Nov 2015 Final Ali Naddi

D 23 Nov 2015 Amendments as per

Consultant’s feedback

Naveed Wahib

E 10/04/2016 Amendments as per

Consultant’s feedback

Naveed Wahib

F 16/08/2016 Amendments as per

Consultant’s feedback

Naveed Wahib

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Contents Purpose ....................................................................................................................................... 3

1. Hours of Operation ............................................................................................................ 4

2. General Operations of the PREMISES .............................................................................. 4

a. General Code of Conduct – for all Attendees ............................................................. 4

b. General Activities .................................................................................................... 5

c. Special events .............................................................................................................. 5

3. Parking ............................................................................................................................... 7

4. Waste Policy ...................................................................................................................... 7

5. Staff Training ..................................................................................................................... 8

6. Noise Management ............................................................................................................ 9

7. Security ............................................................................................................................ 10

8. Complaints Procedure ...................................................................................................... 10

9. Gym and Swimming Pool Facility ................................................................................... 10

10. Landscaping and Stormwater ........................................................................................ 10

11. Review of Plan of Management .................................................................................... 11

12. Glossary ........................................................................................................................ 11

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Purpose

AA Noor Ltd is a Sydney based non-profit organisation which caters for its member needs.

Some of the responsibilities as set out in its constitution include educating members of its

rights and responsibilities and to assist them in the resolution of their social, economic,

cultural, educational, health and religious needs. One of the main objectives include

establishing a place of worship and classes for religious studies for its members.

AA Noor is relocating its existing hall from its current location at Cowper Street, Granville to

a new Hall at 2C Factory Street, Granville.

As a basic principle the HALL or PREMISES as a meeting place shall operate in accordance

with the proposed hours of operation as set out below and in accordance with this Plan of

Management.

The purpose of this document is to set out the methods by which the Committee will manage

the operation of the PREMISES and how management will address any issues or concern from

members of the congregation, adjoining neighbours or community members in proximity to the

establishment.

The key aspects of the Management Plan relate to:

The hours of operation of the PREMISES;

General Operations of the PREMISES;

Parking;

Waste Policy;

Staff Training for Parking, Fire Safety, Occupational Health and Safety

Requirements;

Noise Management;

Security

Complaints Procedure

Landscape and Stormwater

Review of Plan of Management

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1. Hours of Operation

The PREMISES shall be open for meetings and other activities at the following hours:

Monday to Friday From 6.00am - 11.00pm with most events starting from 6pm, except

Friday 12pm

SATURDAY From 7am - 11.00 pm with most events starting from 3pm

SUNDAY From 7am - 11.00 pm with most events starting from 3pm

The programs will start with a prayer session in the Prayer Hall which will include all the

members. After completion of the prayers, members will be separated to engage in different

activities in different sections of the premises including Recreational Hall, Classes, Library

and Gym. The youth will mainly utilise the Recreational Hall and Classrooms.

In addition to these times in the weekdays, Monday to Friday it is intended to have up to 10

people allowed on the premises to clean or set up for an evening session, or a class of

students for educational purposes.

Also using the premises as a Youth place of worship, activities area and assembly point to

ensure their needs are outlines as per our objectives stated above.

2. General Operations of the PREMISES

a. General Code of Conduct – for all Attendees

Attendees are not to congregate or wait outside the PREMISES. No activities are to be

conducted external to the enclosed areas of the PREMISES.

After the completion of the EVENT one must leave the PREMISES in an appropriate manner

having consideration to neighbours and local community.

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b. General Activities

A typical weekday (Monday to Friday) - diary of events

Time Activity Ave.

Attendance

6.00 am A group of people arrive to use the Prayer Hall and then

start engaging in different activities in Recreational Hall

and other facilities like Gym for 45-60 minutes in early

hours

20-25

8.00 am Senior sessions start 50

4.00 pm Senior session end 50

5.00 pm Youth sessions start 100 - 150

10.00 pm Youth session end 100 - 150

Fridays exception - program end 11.00 pm

A typical Saturday or Sunday - diary of events

Time Activity Ave.

Attendance

7.00 am Some people start to arrive to use the Swimming and Gym

facilities for 60 - 120 minutes in early hours

50 -75

3.00 pm Member programs, gathering and events 200 - 300

c. Special events

Below is a list of Islamic calendar dates in Lunar calendar. The two main Islamic months

include the month of Ramadan and the month of Moharram.

In the month of Ramadan there will be prayer programs held in the Premises after sunset

prayers. There will include three nights with late finishing lectures of 1:00am.

In the month of Moharram there will be nightly programs for the first 14 nights of the month

with finishing lecture times of 11:30pm.

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For security purposes 2 or 3 people will remain on premises after special occasions for a

maximum of 30 nights per year.

The 2017 important dates are listed below and are based upon the lunar calendar (like Easter),

as exact dates cannot be ascertained in the Gregorian calendar. Future Gregorian dates to be

10 days earlier each year to the current dates shown.

IMPORTANT DATES OF THE ISLAMIC CALENDAR 2017

Islamic Calendar Gregorian Calendar

(Approximate Dates)

Special Events

3 Jamaada Al Thani,

1438

February 24, 2017 (Wafat) Demise of Bibi Fatema (A.S.)

Late finishing lectures /11:00pm

27 Rajab, 1438 April 14, 2017 The Beginning of the Prophetic Mission

(Bessat-e-Rasool) Late finishing lectures

/10:30pm

15 Sha'baan, 1438 May 2, 2017 (Wiladat) Birth of our present Imam,

Imam Al-Mahdi (A.S.) Late finishing

lectures /11:00pm

1 Ramadhaan, 1438 May 17, 2017 Introduction to Ramadhan /10:30pm

19 Ramadhaan, 1438 June 4, 2017 Laylatul Qadr Late Finishing Prayer

/1:00am

21 Ramadhaan, 1438 June 6, 2017 Laylatul Qadr (Shahadat) Martyrdom of

the 1st Imam Amirul Momineen Ali

(A.S.) Late finishing Prayer /1:00am

23 Ramadhaan, 1438 June 8, 2017 Laylatul Qadr Late Finishing Prayer

/1:00am

27 Ramadhaan, 1438 June 12, 2017 Laylatul Qadr Late Finishing Prayer

/11:00pm

1 Shawwaal, 1438 June 16, 2018 Eid-ul-Fitr 6:30am lectures /Prayer

10:00am

9 Dhu Al Hijjah, 1438 August 20, 2017 'Arafat Day & Shahadat of Hazrat

Muslim bin 'Aqil Prayer

10 Dhu Al Hijjah, 1438 August 21, 2017 Eid-ul-Adha, 6:30am lectures /Prayer

10:00am

18 Dhu Al Hijjah, 1438 August 29, 2017 Eid-e-Ghadeer lectures / 11:00pm

1st Muharram, 1438 September 20, 2017 Moharram starts, Martyrdom of 3rd

Imam Hussein (A.S.) Late finishing

lectures/10:30pm

7th

Muharram -

13th Muharram, 1438

September 27 –

November 3, 2017

Day of Ashura, Martyrdom of 3rd Imam

Hussein (A.S.) Late finishing

lectures/11:30pm

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20 Safar, 1438 November 10, 2017 Arbayeen (40th Day of Imam Hussain

Martyrdom Anniversary) Late finishing

lectures /11:30pm

28 Safar, 1438 November 19, 2017 (Wafat) Demise of the last messenger,

Prophet Muhammad (S.A.W.) Late

finishing lectures / 11:00pm

17 Rabi 'Al Awwal, 1438 December 10, 2017 (Wiladat) Birth of the last messenger of

Allah, Prophet Muhammad (S.A.W.)

Late finishing lectures /11:30pm

Regular Weekly Programs

Friday Morning 6:30am Prayer / 8:00am

Friday Midday Prayer /11:00am – 2:00pm

3. Parking

Onsite parking will be available for 74 cars and this parking will be available on a first come

basis and it is likely the kerbside spaces closest to the PREMISES will be used after

utilisation of internal car park with later attendees parking further away. A small number of

people will be trained as Parking Attendants and to ensure that no one parks on private

property or blocks driveways or parks too close to street corners. A trained Parking Attendant

will be on duty to supervise the operation of the street parking for all events. In addition, all

notices or invitations will contain standard clauses about parking courtesy to neighboring and

local properties.

Pick up and set down for elderly, infirm and parents with young children

The onsite parking area in the premises closer to the Prayer Hall will provide spaces as a drop

off and ultimately a pick up point after the event for the disabled and elderly and if necessary

for parents with young children.

Subsequent Worship services to have 30 minute gaps to allow for sufficient traffic flow

within the site

4. Waste Policy

The main bin will be located in designated holding on the western side of the premises. The

waste that is produced during the regular times will be standard household waste and during

special events there will also be waste of disposable plates, spoons, and food etc.

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The bins can be collected either on regular basis which means weekly or fortnightly or

alternatively on request. An “on request” collection will be arranged after any special event.

A member of the Committee shall be appointed as a Waste Management officer, responsible

for the implementation of the abovementioned procedures in regards to waste management.

The Waste Management officer shall ensure that the premises remains in a clean condition

and that any complaints are responded to immediately.

5. Staff Training

Staff training for Parking, Fire Safety, Occupational Health and Safety Requirements

Volunteer Members of the attendees will be trained in the general operational procedures of

the PREMISES, including parking control, occupational health and safety and emergency

evacuation procedures.

Training will be held on an ongoing basis to ensure that all volunteers are appropriately

briefed and kept up to date with current procedures and processes.

Volunteer members of the Committee and Attendees will be encouraged to obtain first aid

certificates and keep them current.

All Attendees will be made aware of emergency and evacuation procedures. All committee

members will be trained to supervise any actions necessary to ensure a smooth process is

followed in any emergency and be aware of nominated evacuation points.

The premises will be checked regularly to ensure that fire safety and essential fire safety

measures in the building are maintained and that all required exits and egress paths are clear

and free of obstructions.

Emergency systems will be maintained as part of the routine maintenance procedures carried

out by a qualified professional. All equipment will be tested and checked in accordance with

the relevant Australian Standards. Any faults are documented and rectified immediately.

These checks will take place, weekly, monthly and bi-annually depending on the required

frequency.

Annual certification of Fire Safety Equipment and preparation of the relevant documentation

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will be carried out by a fire consultant. Annual certification required of any equipment will be

overseen by Committee members.

Combustible furnishing and fittings, such as lounges, desks and any display boards (such as

A-Frame boards) will not be permitted to block public corridors or egress routes from the

premises. Any curtains and furniture should be of materials that resist the spread of fire and

will limit the generation of smoke and heat.

An Incident Report will be required to be completed for all incidents which necessitate action

by an emergency service, Fire Brigade or Police called in after hours.

Committee members are to be made aware of their responsibilities under the relevant

legislation such as the Occupational Health and Safety Act 2000 ("OHS Act") and the

Occupation Health and Safety Regulation 2001 ("OHS Regulation").

The following safety guidelines will be observed at the PREMISES by the Committee:

All hazards (e.g. broken chairs, loose carpets, missing lights) should be removed,

repaired or replaced;

All work spaces such as the Kitchen, are to be kept clean and tidy and free of hazards;

Passage ways and aisles and emergency exits within the PREMISES are to be kept clear at

all times;

Any stored materials and products are not to be stacked higher than what is considered to

be a safe height (such as not higher than the average height of a person);

All no smoking rules are to be strictly observed;

The Kitchen will display the appropriate required signage.

6. Noise Management

The Attendees will be constantly reminded to observe the signage erected around the

premises asking people to exit the property in a quiet and orderly manner.

As an additional control to minimising noise, the PREMISES will conduct its general

activities within the building with the windows shut. No activities are to be conducted

external to the enclosed areas of the PREMISES.

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7. Security

The safety and security of ATTENDEES is of great importance and the safety measures will

be implemented at all times. Access to the property and PREMISES will be monitored by

security cameras, particularly when the PREMISES are not in use. The security camera

footage will be recorded and kept for a period of 3 months.

A nominated and trained member of the Committee will be on duty to watch arrivals and

departures, via the Security screen, to make sure the premises are indeed a peaceful meeting

place.

8. Complaints Procedure

A member of the Committee will be nominated to Council to be the point of contact for any

complaints that arise from the activities at the PREMISES.

The nominee is to keep a written log of complaints and events so that matters can be

brought to the attention of the Committee. The log is to be available to Council

officers and the Police at all times.

Complaints should be directed to the Nominee in the first instance.

At all times during the functions at the PREMISES, the Nominee is to address any

complaint regarding aspects of the operation of the PREMISES. Complaints are to be

acted upon immediately if necessary.

All other complaints are to be responded to by the Nominee, within 10 days or

referred to other authorities, such as the police or Council, if required.

A notice board shall be erected adjacent to the entrance of the building which shall

have the complaint officer’s name and contact details. The board shall also advise that

the officer can be contacted immediately to respond to any complaint.

9. Gym Facility

This facility will be operated to service the members and the youth attending the facility.

10. Landscaping and Stormwater

Landscaping and stormwater designs will be submitted to detail the solution for the site at the

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time of the development application.

Current concept includes a rooftop garden to reduce amount of pedestrian traffic within

carpark during break times.

Rooftop garden accessible by both lift and internal stairs to provide youth with green

breakout space that is controlled and uncontaminated.

11. Review of Plan of Management

The Plan of Management shall be reviewed annually by the Committee. In the event that

amendments are required the Committee shall notify Council of such amendments.

12. Glossary