pivotal thoughts tm - pitney bowes · *source: a revolution in interaction, douglas c. north, nobel...

15
An executive journal from Pitney Bowes ISSUE SEVEN TM TM Pitney Bowes mailstream solutions help you identify customers…and build better relationships with them. Cover story on page 3 PIVOTAL THOUGHTS

Upload: others

Post on 10-Oct-2020

4 views

Category:

Documents


0 download

TRANSCRIPT

Page 1: PIVOTAL THOUGHTS TM - Pitney Bowes · *Source: A Revolution in Interaction, Douglas C. North, Nobel Prize-Nominated Economist, McKinsey Research Institute. 5 Optimizing every customer

An executive journal fromPitney BowesI S S U E S E V E N

TM

TM

Pitney Bowes mailstream solutions help you identify customers…and build better relationships with them. Cover story on page 3

P I V O T A L T H O U G H T S

49452_2_PB_PT7_bro_09_IBC.qxd 12/12/06 10:41 AM Page 2

Page 2: PIVOTAL THOUGHTS TM - Pitney Bowes · *Source: A Revolution in Interaction, Douglas C. North, Nobel Prize-Nominated Economist, McKinsey Research Institute. 5 Optimizing every customer

This is just one of the waysPitney Bowes is merging theboundaries of mail and datainto mailstream solutions thatare helping companies staycompliant, competitive andprofitable. What’s next? Visitwww.pb.com/whatsnext andsee for yourself.

Pitney Bowes mailstream solutions use satellite imageryto let businesses see precisedemographic, geographic andlifestyle snapshots of their customers. Our GeocodingSolution helps enable insurersto analyze data on a house-by-house basis, so they can struc-ture premiums that accuratelyreflect differing levels of risk.

It’s all about the relationship 3

Targeting the right customer with the right message at the right time 6

Making communications more accurate: Pinpoint who should receive what and when 8

Reaching customers in the ways they prefer: Adding smarts to your communication channels 10

The marketer’s dream: Better, cost-effective ways to get the message out 11

Are you controlling complex communications? Or are they controlling you? 12

Toward better transactional communications: When the stakes are high, the process is critical 13

Check out PivotalThoughts Online

About the cover…

The Pivotal Thoughts™ journal,now in its seventh issue, is athought-provoking publicationthat illuminates many of theissues facing today’s seniorexecutives. Now, we arepleased to introduce PivotalThoughts Online. Log on towww.pb.com/pt, and you’ll findthe same kind of executivethought leadership and bestpractice insights–includingfeature articles, case studies,white papers and executiveinterviews–that have becomehallmarks of Pivotal Thoughts.

In this issue…

www.pb.com/pt

49452_2_PB_PT7_bro_09_IBC.qxd 12/12/06 10:41 AM Page 3

Page 3: PIVOTAL THOUGHTS TM - Pitney Bowes · *Source: A Revolution in Interaction, Douglas C. North, Nobel Prize-Nominated Economist, McKinsey Research Institute. 5 Optimizing every customer

3

Establish a dialogue with customers–on their own terms, in their own time.Ask any company whether its marketing, finance and operationsorganizations are focused squarely on enhancing relationshipswith its customers, and the response will almost invariably be“of course.” In reality, however, many companies lack coherentand executable customer relationship and loyalty strategies.

At a time when competition and government regulation arediluting marketing impact…

when new media channels are distracting consumers and making them more difficult to reach…

when consumers themselves are splintering into ever-smallermicromarkets…

many enterprises are still operating under decades-old,inwardly focused business paradigms.

Consider organizational charts. Companies are typicallystructured according to internal businesses instead of externalmarket factors. A financial services company may be siloedinto Credit Cards, Investment, Loan and Deposit businessunits. A telco into ISP, Local, Wireless and Long Distance. A packaged goods company into Beverages, Desserts,Pourables and Breakfast Foods. (Continued on next page)

49452_2_PB_PT7_bro_09_IBC.qxd 12/12/06 10:41 AM Page 4

Page 4: PIVOTAL THOUGHTS TM - Pitney Bowes · *Source: A Revolution in Interaction, Douglas C. North, Nobel Prize-Nominated Economist, McKinsey Research Institute. 5 Optimizing every customer

4

they’re more satisfied – and valuable. Andelevating the customer relationship fromsolely transactional, price-based decisionscan boost profitability.

Establishing a customer dialogue

The key to any healthy relationship is com-munication. It’s no different in the customerrealm. Once an organization has committedto a relationship-based model, the key toimplementing it is establishing a dialoguewith the customer. And when one speaksof effective customer communications, oneis speaking of the mailstream.

Your mailstream is all the electronic andphysical mail, documents and packagesthat flow across your organization and tocustomers and back. It covers everythingfrom transactional communications likebills and statements, to marketing commu-nications such as direct mail, collateral,catalogs, telephony, DVDs and the Web.

Across the enterprise– in marketing, infinance, in operations–executives areusing their mailstream to establish thetouch points for a positive customer experience. To glean intelligence abouttheir customers. To determine the bestchannels to reach those customers. To usethose channels most effectively. And tomaximize the latest technologies to makecustomer communications more efficientand cost-effective.

4

Each of these business silos pursues itstarget customers independently, using traditional, broad-based acquisition techniques–TV, radio, print, outdoor. Yet consumers are less and less likely to be reachable via these methods, channelsand tactics. They’ve simply become toosavvy, too distracted and too difficult toidentify, much less reach.

With all this in mind, is it any wonder that customer communications is at acrossroads? Since 1993, marketing budgetshave doubled while the return on thatinvestment is at an all-time low.*

Fortunately, many executives are discover-ing that the old rules of building customerrelationships no longer apply. And they’reacknowledging the need to move awayfrom the old product-centric, “campaign”-style model of acquisition, and toward one that is not about market share, butcustomer-centric “wallet share” and loyalty.

One in which the dialogue begins not withpitching to customers, but with listeningto them.

And one that is based not on developingcampaigns to reach customers, but ondeveloping experiences to build relation-ships with them.

A customer relationship continuum

“Customers don’t think in campaign time,they think in their own time,” says DavidCeolin, President of customer relationship consultancy Digital Cement. “And each hasa different tenure, a different set of needs,and a different perception of your brand.”

In short, says Ceolin, each customer has his or her own unique relationshiplifecycle with a brand, complete with thefollowing phases:

1. Acquisition. Bringing the customer onboard with the brand.

2. Welcome. Welcoming a new customer to the brand.

3. Engagement. Continuously engaging customers according to their own individual timetables, needs, etc.

4. Advocate. Getting customers to tell othersabout the brand, product or service.

5. Reward. Rewarding customers who areloyal, engaged and interested.

Employing this relationship-focusedapproach can yield key benefits to a busi-ness. By speaking to customers on theirown terms and their own time, a businessgains better insights into each customer’sneeds and choices. When customers get to choose how they wish to engage with abrand, and the channels by which to do so,

49452_2_PB_PT7_bro_09_IBC.qxd 12/12/06 10:41 AM Page 5

Page 5: PIVOTAL THOUGHTS TM - Pitney Bowes · *Source: A Revolution in Interaction, Douglas C. North, Nobel Prize-Nominated Economist, McKinsey Research Institute. 5 Optimizing every customer

4

By applying customer communicationmanagement to your mailstream, youenhance the customer experience, andtake an important step in enhancing yourbrand and building more profitable relationships.

Total communication intelligence in your mailstream

In this issue of Pivotal Thoughts, you’ll discover how three types of communica-tion intelligence–customer intelligence,production intelligence and channel intelligence–combine to deliver a moresatisfying customer experience thatenhances loyalty.

You’ll also learn about an integrated solution for complex, business-criticalcommunications that require a highdegree of coordination, customization,accuracy and control.

The ultimate objective of optimizing the mailstream is total communication intelligence. Combined with an effectivestrategy to engage and build relationshipswith customers, your mailstream empowers your organization to extract maximum efficiency and profitability from each andevery touch point.

Across both digital and traditional com-munications, from invoices to advertising,statements to collateral, every message is timely, efficient, accurate and relevant.That’s what total communication intelli-gence is all about. And that’s what yourmailstream is all about.

*Source: A Revolution in Interaction, Douglas C. North, NobelPrize-Nominated Economist, McKinsey Research Institute.

5

Optimizing every customer touch point

While a rich customer experience is thebasis of a successful and profitable customerrelationship, the means by which a cus-tomer experience strategy is executed canbe summed up in a three-word enabler ofthe mailstream: “customer communicationmanagement”.

These mailstream solutions unite the digitaland physical worlds, improving the flow of data and documents. They can helpyour organization optimize and manageevery customer touch point, includingmail, online activity, call center interaction and face-to-face transactions.

“When these solutions are deployed properly and efficiently, an organization’scustomer communications become moreintelligent and more effective,” says JohnSchloff, VP Strategy, Product Managementand Marketing for Pitney Bowes DocumentMessaging Technologies. “It’s also key tobuilding and enhancing your brand.”

Your mailstream and your brand

Consider the definition of a brand. It isyour customers’ image and opinion of yourenterprise, what it stands for, how well itserves their needs, and how it can be valu-able to them. And it is heavily influencedby your communications.

S P O T L I G H T

Pitney Bowes><Digital Cementwww.pb.com/pt/digitalcement

Digital Cement, a strategic alliance partner ofPitney Bowes Inc., provides strategies and servicesto acquire, retain and grow customer relationships.Structured to understand the client and customercontext, they deliver compelling and relevantexperiences that create business value.

– John Schloff

VP Strategy, Product Management and Marketing Pitney Bowes Document Messaging Technologies

49452_2_PB_PT7_bro_09_IBC.qxd 12/12/06 10:41 AM Page 6

Page 6: PIVOTAL THOUGHTS TM - Pitney Bowes · *Source: A Revolution in Interaction, Douglas C. North, Nobel Prize-Nominated Economist, McKinsey Research Institute. 5 Optimizing every customer

6

Data is only bits and bytesunless it’s converted into“customer intelligence”

harder to get consumers creatively engagedin their communications. To that end, the more one knows about a consumer,the more customized one’s message canbe. That’s the premise behind businessgeographics, an innovative mailstreamsolution that helps companies target moreeffectively based on specific geographic,demographic and household data.

Validating address changes before entering them

Real-time address validation tools enablenew addresses to be verified before beingadded to a company database. That enablesbusinesses to enter clean, accurate addressinformation at all points of data entry–forinstance, via a web portal by online cus-tomers, or via database entry by customerservice representatives

Managing regulatory mandates

In the health care field, new privacy andrelated laws have mandated greater securityand controls over content and targeting.And today’s mailstream solutions fit the

Today, customer data often sits in silos.Finance may store in one silo, marketinghas theirs, operations in another. Access is cumbersome. Distribution is slow. Datamanipulation is difficult.

Now, add some customer intelligence to your mailstream mix. Consolidate all customer data into a single, open, enter-prise-wide platform. Then align that datawith critical business processes to allowend-to-end access to it. Suddenly, from a single data repository, authorized indi-viduals across the enterprise can rapidlyaccess, connect, interweave and analyzedata from a wide array of applications,databases and data files.

What does all this mean for your mail-stream? Simply, more timely, relevant andpersonalized communications. Here arejust a few ways that accurate, integratedcustomer intelligence can reduce costsand boost profitability:

Marketing messages based on refinedcustomer data

As individuals are bombarded with moreand more messages, marketers are working

49452_2_PB_PT7_bro_09_IBC.qxd 12/12/06 10:41 AM Page 7

Page 7: PIVOTAL THOUGHTS TM - Pitney Bowes · *Source: A Revolution in Interaction, Douglas C. North, Nobel Prize-Nominated Economist, McKinsey Research Institute. 5 Optimizing every customer

7

bill. They can safeguard confidentialrecords to make customers feel moresecure, and they can maintain the dataintegrity mandated by new governmentregulations.

One example of mailstream solutions inaction: Pharmaceutical companies areusing template modules to help ensurecompliance and consistency of messagingto health care professionals. They can now restrict letter forms and direct marketing components that communicateproduct benefits, and eliminate compliance violations.

Eliminating the costs of undeliverable mail

Tens of thousands of individuals and companies move every year. So it shouldn’tbe surprising that the U.S. Postal Service®

returns billions of pieces of mail annually.Enter a technology solution that interfaceswith USPS® change-of-address data toidentify new addresses of recent moves.With more mail delivered to the rightaddresses, costs are reduced and customersatisfaction enhanced.

Getting personal for better marketing ROI

Once one has the tools to gather bettercustomer intelligence, mailstream technology solutions can be employed to customize communications. To implementcross-sell and loyalty campaigns. And to create fully personalized brochures, mailers and other tactics, in both onlineand paper formats. These technologies can boost loyalty, reduce costs and build profitability.

Knowing your customer is knowing yourmessage

When you know your customer, you canrefine your message accordingly, andensure that the right communicationsreach the right customers, at the rightaddresses, at the right time.

Mailstream solutions by Pitney Bowes help ensure relevancy in every customercommunication.

S P O T L I G H T

Pitney Bowes Imagitaswww.pb.com/pt/imagitas

As part of Pitney Bowes Marketing Services, this group creates products that enable companiesto communicate with hard-to-reach customers.They work with the U.S. Postal Service® to helpadvertisers reach the 22 million U.S. householdsthat move each year, and with several stateDepartments of Motor Vehicles.

Pitney Bowes Group 1 Softwarewww.pb.com/pt/group1

As part of Pitney Bowes Software Solutions, thisgroup adds value and intelligence to every aspectof communication so companies can improveprofitability, increase effectiveness and strengthencustomer relationships. Solutions span fromdatabase to delivery, making it easy to access,enrich and transform data in both the digital andphysical worlds.

49452_2_PB_PT7_bro_09_IBC.qxd 12/12/06 10:41 AM Page 8

Page 8: PIVOTAL THOUGHTS TM - Pitney Bowes · *Source: A Revolution in Interaction, Douglas C. North, Nobel Prize-Nominated Economist, McKinsey Research Institute. 5 Optimizing every customer

8

Pinpoint who should receive what and when

You’re sending critical communications to your customers on an ongoing basis.Not only marketing materials, but morestraightforward transactional documentsas well. Statements and invoices. Applica-tions and forms. And government-mandatedregulatory communications. Via both elec-tronic and traditional paper-based methods.

Every one of these marketing and transac-tional communications–even the mostmundane–is an opportunity to sharpenyour business’s dialogue with customers…to help ensure a more secure and compliantenvironment… and to increase businesscontinuity and availability.

Why is that important? Several reasons:

• Marketing personnel know that periodiconline and paper documents such asbills and statements have become relationship marketing vehicles. Andthey’re using personalization and timelymessaging to target specific customerneeds and preferences.

• Compliance personnel must follow strict privacy regulations (e.g., HIPAA,Sarbanes-Oxley, Gramm-Leach-Bliley,etc.) that demand flawless integrity andaccounting to ensure that the right messages reach the right customers.

• Operations personnel see that consoli-dations and acquisitions are requiringprint and mail operations to inter-operatein several locations, on disparate legacyplatforms and new technologies, frommultiple vendors.

49452_2_PB_PT7_bro_09_IBC.qxd 12/12/06 10:41 AM Page 9

Page 9: PIVOTAL THOUGHTS TM - Pitney Bowes · *Source: A Revolution in Interaction, Douglas C. North, Nobel Prize-Nominated Economist, McKinsey Research Institute. 5 Optimizing every customer

9

By improving analysis and providing accurate real-time reporting, “productionintelligence” techniques can pinpoint yourcustomers, identify what they’ve receivedfrom you and when they received it, andhelp ensure the integrity of online andpaper documents.

Putting intelligence in production

So how do you achieve production intelli-gence? It just takes the right mailstreamtechnologies. You might begin, for exam-ple, with storing vast amounts of data in a central repository that allows all users to store, share, view and manage criticalinformation. Today’s data compilation and storage technology has evolved from traditional bar-code scanning to advancedfile-based processing, which uses a compactbar code as a “pointer” to a larger, moreintelligent server file.

Share brand assets digitally

Photographs. Logos. Graphics. Messages.Over the years, a major automaker usedthese assets to build its brand. Then it created a digital marketing library of thesecomponents. Now its local dealers canview, order and retrieve these digital assetsvia a simple web portal. In fact, they usedthese assets to create, custom-tailor andsend marketing materials to more than 4 million prospects. In just 72 hours. Andmost importantly, the automaker’s ROI isup and its brand integrity enhanced.

A continuous, intelligent customer conver-sation builds stronger, more profitablerelationships. When you achieve productionintelligence in your operations, the outcome is more satisfied customers,enhanced efficiency and greater integrityin your mailstream.

S P O T L I G H T

Pitney Bowes Emtexwww.pb.com/pt/emtex

As part of Pitney Bowes Production Mail, thisacquisition provides output management solutionsfor high-volume print and mail document production operations. These solutions enableorganizations to increase profitability by improvingthe operational efficiency and effectiveness oftheir critical customer-facing documents.

49452_2_PB_PT7_bro_09_IBC.qxd 12/12/06 10:41 AM Page 10

Page 10: PIVOTAL THOUGHTS TM - Pitney Bowes · *Source: A Revolution in Interaction, Douglas C. North, Nobel Prize-Nominated Economist, McKinsey Research Institute. 5 Optimizing every customer

10

Adding smarts to your communication channels

There certainly is no shortage of directways to reach customers today. Mail.Online account management. Electronicdocument delivery. Call centers. The question is, how do you use these mostefficiently and effectively?

Since your mailstream comprises all mailand documents, both physical and digital,it’s critically important for you to manageand coordinate those myriad communica-tion methods. That’s the essence of “channel intelligence,” which supportsefficient production and distribution tobuild stronger customer relationships.

Take a look at three customer scenarios,and how channel intelligence enhancesrelationships with each of them.

One-Channel Alice. Alice receives her bank’smortgage statement by mail, and mails her check payment each month. To buildan online relationship with Alice, the bankplaces her account information onto a for-Alice’s-eyes-only web page and invitesher to check it out. Now when Alice hasquestions about her account, she has twooptions: phone (her records are instantlyavailable to the CSR during a call), oronline via her personal web page.

Two-Channel Bert. Bert likes getting creditcard statements by mail. But he hates writing checks, paying postage and goingto the mailbox, so he pays online. His creditcard issuer, while recognizing the cost savings of an online-only relationship,acknowledges Bert’s dual, digital /paperpreference. There’s an advantage for theissuer, too: It can cross-sell to Bert viamessages on his paper statement inserts.

Three-Channel Charlie. Charlie receives bothphone and online services from his localtelco. Whenever he goes online, he landson the telco’s home page, where he isgiven the choice of paying his monthly

statement via mail or online. Marketingmessages to Charlie are split into

three channels: mail, email and a personalized web home

page. This also enables

the telco to “split-test” promotional offersto see which channel draws the bestresponse.

How is all this multi-channel wizardryachieved? By adding channel intelligenceto one’s mailstream. It enables organiza-tions to manage the distribution of communications while reducing costs. And that opens the door to seamless, unified communications across all yourcustomer-facing initiatives, including:

• Customer loyalty and frequency programs

• Sales incentive and recognition programs• Testing, certification and accreditation

programs• Custom trade promotion programs• Customer care operations• Cross-sell and affinity programs

Tools for smarter channel management

One way to coordinate your customercommunications is via technology solutionsthat provide exact digital images of customerstatements to call center personnel. That way, when a customer calls, the CSR can pull up a duplicate of the customer’s statement and help answer questions,resolve disputes and even reconcile complex invoices.

Meanwhile, print stream engineering solutions let companies modify, customizeand enhance customer documents, whichcan then be sent to either paper-based

production or distributed online to personal web pages or via email.

With Pitney Bowes solutions, your organization can better manage and

coordinate all communications channels–print, online and live. Documents can be formatted for any channel, andmessages can be assigned to channels inreal time. The bottom line: The more intelligence in your communications

channels, the better your mailstream can be optimized.

S P O T L I G H T

Pitney Bowes pmhwww.pb.com/pt/pmh

As part of Pitney Bowes Marketing Services, this acquisition specializes in incentive and loyaltyprograms. They design, develop and operate programs that solve clients’ most pressing marketing issues, and increase profit.

49452_2_PB_PT7_bro_09_IBC.qxd 12/12/06 10:41 AM Page 11

Page 11: PIVOTAL THOUGHTS TM - Pitney Bowes · *Source: A Revolution in Interaction, Douglas C. North, Nobel Prize-Nominated Economist, McKinsey Research Institute. 5 Optimizing every customer

4

Brand integrity. When satellite offices orbranches create their own collateral, brandintegrity can suffer. Collateral managementensures that everyone is working off a unified branding template.

Reducing print and distribution costs

How effectively can a new managementprocess enhance print and distributionvisibility and control costs? Take a look atone of the world’s leading marketers of high-end consumer products:

While the company has enjoyed considerable success for years, it

had operated under an old model for print collateral sourcing and procurement. Orders for materials–such as signage, direct mail,

point-of-sale (POS) brochures and labels weren’t being aggressively

sourced nor centrally controlled. As aresult, print and distribution costs werespiraling upward–and damaging the company’s bottom line.

Then the company found an improvedmethod of sourcing and procuring. Theresults: improved spend control, reducedcycle time and new capabilities, withoutpeak activity bottlenecks for its contentoriginators. After a highly successful pilot,the program has been expanded to a start-up for marketing materials worth several million dollars.

A strategic sourcing solution

Pitney Bowes has unmatched expertise inproducing, fulfilling and distributing printand digital communications. We can bringvaluable process and product insightsto reduce costs and cycle time, improve quality, and boost response rates.

S P O T L I G H T

Pitney Bowes AASwww.pb.com/pt/aas

As part of Pitney Bowes Marketing Services, this acquisition provides strategic solutions thatstreamline the overall marketing managementprocess while increasing effectiveness. From co-op administration to Web-based marketingtools, print production to media placement, PitneyBowes Marketing Services helps companiesmarket smarter, market faster and market more.

Better, cost-effective ways to get the message out

A worldwide non-profit organization founditself a victim of its own growth. With fieldoperations spread around the globe, indi-vidual offices were using myriad local printshops to create their collateral. Not surpris-ingly, that damaged both brand identityand the integrity of core messaging.

The organization needed a flexible, web-based solution to better manage its docu-ment lifecycle process, as well as provideimproved efficiencies and greater supportfor corporate and field organizations.

The solution: a user-friendly online catalogwith collateral templates. Now, field officescan order a brochure template and cus-tomize it with local photos, programs, evenlanguage, and print on demand. Corporatebranding is maintained while local needsare met.

That’s just one example of efficient collat-eral management. Unique expertise inprocess management, printing and distribution can be brought to bear in improving print-on-demand, inven-tory management and warehousing, as well as kitting, e-fulfillment and distribution management.

Marketing, finance and operations are seeing the light

Why is collateral management catch-ing on with so many organizations? Here are a few reasons:

eFulfillment. eFulfillment lets organiza-tions customize their digital and physicalcontent and quantity for field communica-tions, event marketing, training materialsand other collateral.

Warehousing cost management. Printing ondemand, from a digital library of “buildonce, use many” content and images, is an efficient, cost-effective alternative tothe expensive, unwieldy “pick and pack”method of storing print collateral. Also, in today’s rapidly changing world, messageobsolescence is a concern that can be easily remedied.

11

49452_2_PB_PT7_bro_09_IBC.qxd 12/12/06 10:41 AM Page 12

Page 12: PIVOTAL THOUGHTS TM - Pitney Bowes · *Source: A Revolution in Interaction, Douglas C. North, Nobel Prize-Nominated Economist, McKinsey Research Institute. 5 Optimizing every customer

12

Critical communication solutionsenhance coordination, accuracyand control

You arrive home at the end of the day andsift through the mail. You’ve received animportant package regarding enrollmentin your pension plan… or an importantproduct safety or recall notice… or activa-tion of a new Internet service.

And it’s a mess. Poor organization. Incom-plete information. Or just plain impossibleto pore through. So you call the servicehelp line. Or you set the package asideand do nothing.

Every day, companies send communicationsto their customers and vendors. While mostare routine, others contain vital, even confidential information that the recipientneeds to respond to quickly and decisively.

These communications are usually complex, with multiple forms, instructions,provisions, etc. And the consequences of poor execution are significant: When a communication is ineffective, it costs–in mail and production expense, in diminished customer satisfaction, and in lost revenue.

Simplifying complexity

Complex, business-critical communicationsrequire accountability, efficiency and con-tinuous tracking at every step. Managingyour critical communications processrequires an integrated print and distribu-tion solution plan. Often, such integratedmailstream solution plans simplify com-plexities and provide a high degree ofcoordination, customization and control.

Pitney Bowes critical communication solutions fall into two major categories:

For financial and operations staff…

High-value client communication addresses

time-sensitive messages, legal mandates,

confidentiality requirements, and the like. Since

the recipient must receive and act on these

communications, correct target data and high

response is of extreme importance.

For marketers…

Collateral management includes print-on-demand,

inventory management and warehousing, as well

as kitting, e-fulfillment and distribution manage-

ment. Leveraging our unique expertise in process

management, printing and distribution, we can:

• Take a piece from concept/creation to productionthrough to distribution

• Consult on the design, working with the appropriate creative team or agency

• Produce and distribute the piece to your cus-tomers to meet delivery cycle and cost targets.

These solutions are ideal for Insurance,Finance, Healthcare and other industriesthat send out confidential informationrequiring customer action. A deftlyconstructed program can deliver cost reductions, visibility, data privacy, securityand compliance, process efficiencies,incremental revenue, and communicationeffectiveness.

Pitney Bowes has business solutions for alltypes of critical communications–fromcustomer notification to client retentionand response management. Our solutionshave helped a healthcare provider efficientlyenroll members in a Medicare program…a major credit company achieve betterresults from a merchant activation pro-gram…and pharmaceutical companiesadhere to stringent FDA requirements forpatient notification.

49452_2_PB_PT7_bro_09_IBC.qxd 12/12/06 10:41 AM Page 13

Page 13: PIVOTAL THOUGHTS TM - Pitney Bowes · *Source: A Revolution in Interaction, Douglas C. North, Nobel Prize-Nominated Economist, McKinsey Research Institute. 5 Optimizing every customer

13

Demand response. Sure, a direct marketingprogram may generate leads. But when a recipient responds by asking for more info, the pipeline can quickly bottleneck–unless a streamlined collateral fulfillmentprocess is in place.

Regulatory compliance. If a company needsto send personalized, trackable notificationsfor customers to act upon, the processneeds to be tightly controlled and demon-strate 100% accuracy and timeliness.

A focus on compliance

One recent example of regulatory compli-ance communications comes from a groupof pharmaceutical firms facing an urgentmandate from the FDA: Implement newprocedures to ensure that women take precautions when using a drug linked tobirth defects.

The FDA demanded the firms’ assurance–and a verifiable audit trail– that allhealth care professionals in the drug’s supply chain were aware of the risk, andthat women who might become pregnantdid not use the drug. The firms needed a foolproof way to educate doctors, pharmacists and women.

Working closely with a premier medicalpublic relations firm, Pitney Bowes createdand managed a coordinated communica-tions effort. Data needs were streamlined,and educational materials were formatted,produced and distributed via the U.S.Postal Service®. Pitney Bowes is now handling receipt, collation and reportingfor all completed forms to meet FDAstandards for compliance.

A strategic sourcing solution

Wherever there’s a need for better, more cost-effective ways to disseminatehigh-value communications that require customer action, Pitney Bowes is therewith ideas… and solutions.

When the stakes are high, the process is critical

A national credit card provider was concerned. Merchants weren’t using itsnew card systems at projected levels. Theproblem? Its merchant activation kit waspoorly organized and appeared haphazard.Too cumbersome and confusing for thefast-paced retail environment, the kit often remained unused after opening.

Then the company discovered a moreeffective solution: an innovative handbookthat’s fully personalized to each retailer.The new handbook is quick and easy toproduce, simple for recipients to use, and far less costly to print and mail.

The new Merchant Activation Kit hasdramatically increased the percentage ofmerchant activations each month–and has saved $1 million in annual costs.

That’s an example of enhanced high-valueclient communications. These communica-tions, which contain critical informationsuch as time-sensitive messages, legalmandates or confidentiality requirements,must be swiftly acted upon by the recipient.(If a direct mail piece, for instance, doesn’treach its target, it is costly in terms of mailand production expense and lost revenue.)

Why businesses are on board

Businesses are fast seeing the benefits ofimproved high-value client communica-tions. Among the advantages:

Customer on-boarding and client retention.Companies with a solid customer relation-ship management database are well-servedto polish up the communications side,such as emailing or mailing welcome kitsas part of enrollment, activation or simplyrelationship-building.

49452_2_PB_PT7_bro_09_IBC.qxd 12/12/06 10:42 AM Page 14

Page 14: PIVOTAL THOUGHTS TM - Pitney Bowes · *Source: A Revolution in Interaction, Douglas C. North, Nobel Prize-Nominated Economist, McKinsey Research Institute. 5 Optimizing every customer

14

Pitney Bowes:Engineering the flow of communicationTM

Pitney Bowes provides theworld’s most comprehensivesuite of mailstream software,hardware, services and solutions to help companiesmanage their flow of mail, documents and packages toimprove communication.

© Copyright 2006, Pitney Bowes Inc. All Rights Reserved

Engineering the flow of communication, What will we put our stamp on next?,Corporate design, Pivotal Thoughts journal and Pitney Bowes are trademarks owned by Pitney Bowes Inc. USPS and United States Postal Service are registered trademarksof the United States Postal Service. All other trademarks are property of their respective owners.

Pitney Bowes, with $5.6 billionin annual revenue, takes an all-inclusive view of its cus-tomers’ operations, helpingorganizations of all sizes enjoythe competitive advantage that comes from an optimizedmailstream. The company’s 86 years of technological leadership have produced manymajor mailstream innovations,and it is consistently on theIntellectual Property OwnersAssociation’s list of top U.S.patent holders.

With approximately 34,000employees worldwide, PitneyBowes serves more than 2 million businesses throughdirect and dealer operations.More information about thecompany can be found atwww.pb.com.

Pivotal Thoughts is an ongoing publication of Pitney Bowes Inc. CorporateMarketing Department.

For more Pivotal Thoughts insights, visit www.pb.com/pt

Senior editorial staff:

Arun SinhaChief Marketing Officer

Jennifer L. AndersonDirector, Advertising and Direct Marketing

Scott BountyMarketing Manager

Created by Direct Ventures, [email protected]

Barry SideroffPresident

John FatterossCopy Director

Rob Frankle Art Director

49452_2_PB_PT7_bro_09_IBC.qxd 12/12/06 10:42 AM Page 15

Page 15: PIVOTAL THOUGHTS TM - Pitney Bowes · *Source: A Revolution in Interaction, Douglas C. North, Nobel Prize-Nominated Economist, McKinsey Research Institute. 5 Optimizing every customer

Pitney Bowes Inc.World Headquarters1 Elmcroft RoadStamford, CT 06926-0700 USTel: 1 866 362 3569

email: [email protected]/pt

Printed by Pitney Bowes Management Services in the United States of America

49452_2_PB_PT7_bro_09_IBC.qxd 12/12/06 10:41 AM Page 1