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PIMA COUNTY COMMUNITY COLLEGE DISTRICT GOVERNING BOARD OPEN MEETING NOTICE AND AGENDA

JANUARY 11, 2017 NOTICE OF ANNUAL GOVERNING BOARD MEETING 5:30 p.m. District Office Community/Board Room 4905 E. Broadway Tucson, AZ 85709-1010 AGENDA FOR MEETING* General Matters 1. Call to Order 2. Pledge of Allegiance 3. Roll Call New Business 4. Election of Board of Governors’ Officers 2017 5. Proposed Annual Calendar of Regular Board Meetings, 2017 6. Proposed Annual Calendar of Board Study Sessions, 2017 7. Election of Arizona Association of District Governing Board’s Representative 2017 8. Elect Advisory Committee Board Representatives

a) Human Resources Advisory Committee b) Finance and Audit Committee

Recess

REVISED 1/9/17

Governing Board Meeting Agenda Date: 01/11/17

NOTICE OF REGULAR GOVERNING BOARD MEETING

AGENDA FOR MEETING*

1. General Matters

1.1 Call to Order

1.2 Public Comment – Call to Audience

The Pima Community College Governing Board welcomes public comment on issues within the jurisdiction of the College. Comments will be limited to five minutes per individual. At the conclusion of public comment, individual Board members may respond to criticism made by those who addressed the Board, may ask staff to review a matter, or may ask that a matter be put on a future agenda. Members of the Board, however, may not discuss or take legal action on matters raised during public comment unless the matters are properly noticed for discussion and legal action. Finally, be advised that internal College processes are available to students and employees for communication.

1.3 Remarks by Governing Board Members [The Chairperson, Secretary and/or members of the Governing Board may comment or provide summaries of recent College-related activities]

1.4 Board Committee Reports [No reports for January]

2. Reports

2.1 Administration Reports• Accreditation update – Bruce Moses• Student Services – Nic Richmond• Explanation of new enrollment report format-Nic Richmond

2.2 Reports by Representatives to the Board [The representatives to the Board will provide highlights of their group’s activities during the preceding month(s) and issues and suggestions to be considered for administration follow-up or inclusion on a future Board meeting agenda.] • Student – Martin Bastidas• Staff – Michael Tulino• Adjunct Faculty – Carlo Buscemi• Faculty – Mays Imad• Administrator – Brian Stewart

2.3 Chancellor’s Report

Enrollment Report Sample

https://www.pima.edu/meeting-notices-support/2017-docs/201701-11-daily-registration-2017-01-08.pdf


[Chancellor Lambert may report on current events at or involving the College; Legislative and Budget Updates and recent activities such as: community meetings, presentations and conferences]

3. Information Items

3.1 Financial Report – October and November 2016 Financial Statements

3.2 Employment Information [Appointments, acting assignments, retirements and separations]

3.3 Adjunct Faculty Appointments

3.4 Minimum Wage [Information regarding the increase for the Arizona Minimum Wage]

3.5 Administrative Procedure Changes [AP 2.20.01: Drug and Alcohol Free Environment – Revised]

3.6 2017-2018 Academic Calendar

4. Action Items

4.1 Consent Agenda

(1) Approval of Minutes of the following meetings: A. Study Session of October 28, 2016 B. Special Meeting to conduct Executive Session on November 2, 2016 C. Special Meeting to conduct Executive Session on November 7, 2016 D. Study Session of November 7, 2016 E. Special Meeting to conduct Executive Session on November 16, 2016 F. Regular Meeting of November 16, 2016

(2) Board Policy — Final Reading [BP 3.12: Developmental Education – New]

(3) Curriculum Recommendations: New Program-Fitness and Wellness Specialist-Certificate for Direct Employment

(4) Curriculum Recommendations: Multiple Certificate-Inactivations

(5) Contract: Sabino Electric Inc. [To approve a contract with Sabino Electric Inc. for the Arc Flash Analysis of the West Campus] Sabino Electric Agreement

https://www.pima.edu/meeting-notices-support/2017-docs/201701-11-Sabino-Electric-agreement.pdf


(6) Intergovernmental Agreement: Town of Sahuarita [Execute an Intergovernmental Agreement with the Town of Sahuarita to establish a framework within which both parties will exchange services and/or goods for a fee. PCC will provide advising, counseling and educational opportunities to the Town of Sahuarita for a one-time fee of $10,000.]

4.2 Other Action Items

(1) Contract: FY 17 CampusEAI Maintenance Renewal for College Portal and Mobile App [The Chancellor recommends that the Governing Board approve the Maintenance Renewal agreement with CampusEAI for the College’s Portal and Mobile App. Total costs are not expected to exceed $133,000 for Fiscal Year 2017.]

(2) Faculty Emeritus [Faculty Emeritus status to retired Pima Community College faculty members: Charles Land and David Stephen]

5. Proposed Agenda Items

Adjournment

Regular Meeting February 8, 2017, 5:30 p.m. District Office Community Board Room 4905 E. Broadway Tucson, AZ 85709-1010

* Option to recess into legal advice executive session — Pursuant to A.R.S. §38-431.03(A)(3)the Governing Board may vote to go into executive session for the purpose of obtaining legaladvice from its legal counsel with respect to any item listed on this agenda or any addendumthereto.

* The Governing Board reserves the right to take action on any agenda item.

* Additional Information — Additional information about the above agenda items can befound in the Governing Board packet that is available for review at the Campus Libraries andon the College’s website at www.pima.edu/board/packets.

* To request a reasonable accommodation for individuals with disabilities, a minimum of 5business days before the event is requested. Contact Phone: (520) 206-4539; Fax: (520) 206-

CampusEAI Agreement

Town of Sahuarita IGA

http://www.pima.edu/board/packets

https://www.pima.edu/meeting-notices-support/2017-docs/201701-11-sahuarita-iga.pdf

https://www.pima.edu/meeting-notices-support/2017-docs/201701-11-Campus-EAI-Agreement.pdf


4567. Members of the Governing Board may participate by telephone, video or internet conferencing. Meeting presentations will be posted within a reasonable time following the meeting.

ANNUAL MEETING

PimaCountyCommunityCollegeDistrict Governing Board

4905C East Broadway/Tucson, Arizona 85709-1010

GENERAL MATTERS

Meeting Date: 1/11/17 Item Number: 1-3

Item Title Contact Person

General Matters Chancellor’s Office (206-4747)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

Approval

Chancellor_____________________________________ Lee D. Lambert, J.D.



ACTION ITEM Meeting Date: 1/11/17 Item Number: 4


Election of Governing Board Officers 2017 Chancellor’s Office (206-4747)

According to Article IV of the Board Bylaws (as attached), officers shall be selected from and elected by the members of the Governing Board. The Board shall conduct this election at the Annual Meeting as specified in Article VI, Section 3, of the Bylaws. The specific officers to be elected for a one-year term are Chairperson and Vice Chair/Secretary.

Approval

Chancellor_____________________________________ Dr. Lee D. Lambert

Article IV

PimaCountyCommunityCollegeDistrict Governing Board Bylaws Bylaw Article Title: Officers Bylaw Article Number: IV Adoption Date: 11/15/78; 12/11/13; 10/19/16 Revision Date(s): 12/9/13; 2/1/16; 10/19/16 Motion Number: 1516; 1518; 201610-05 Legal Reference: A.R.S. § 15-1443 __________________________________________________________________ Section 1. The officers of the Board shall be the Chair of the Board and Vice Chair/Secretary of the Board. These officers shall perform the duties prescribed by law, these bylaws and by the parliamentary authority adopted by the Board. Section 2. The Board shall nominate and elect officers for a term of one year at the annual meeting (Article VI, Section 3). Board members shall rotate through these offices based on their original swearing-in date. Exceptions can be made to this section by majority vote. Section 3. Vacancies for the unexpired term of an officer shall be filled by the Board at any regular or special meeting.

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Article VI

PimaCountyCommunityCollegeDistrict Governing Board Bylaws Bylaw Article Title: Meetings Bylaw Article Number: VI Adoption Date: 11/15/78; 12/11/13; 2/5/14 Revision Date(s): 11/21/79; 2/18/81; 5/18/83; 4/19/89; 2/8/95;

9/21/11; 12/9/13; 1/14/14; 10/19/16 Motion Number: 1520; 1522; 1944; 2418; 3296; 4405; 5300;

201610-05 Legal Reference: A.R.S. § 15-1443(B); A.R.S. § 38-431 through 38-

431.03 __________________________________________________________________ Section 1. A “meeting” is a gathering, in person or through technical devices, of a quorum of the Board members at which they discuss, propose, or take legal action, including any deliberations by a quorum with respect to such action. “Legal action” means a collective decision, commitment or promise made by the Board pursuant to the law, these bylaws, or specified scope of appointment. Board members may participate telephonically. Section 2. The regular meetings (as specified in A.R.S. § 15-1443) shall be held on the second Wednesday of every month at such time and place as the Board determines, unless otherwise ordered by the Board. Section 3. Special meetings may be held at the request of the Chancellor, the Board Chair or upon request in writing by two Board members. The purpose of special meetings shall be to transact business or to study and discuss issues brought to the Board. A Study Session is a special meeting. Section 4. In January of each year, the Board shall hold an annual meeting, as specified by A.R.S. § 15-1443(B), for the purpose of electing officers and conducting such other business as may be necessary. The annual meeting will be

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Article VI the first Governing Board meeting in January, unless the Chancellor and Board Chair designate a different January meeting as the annual meeting. The Board may also select representatives to various organizations and discuss the parameters of that appointment. Section 5. A majority of all members of the Board, including those present telephonically, shall constitute a quorum for purposes of a meeting. A majority vote of the Board members present, including those present telephonically, shall be required for any legal action to be taken. Section 6. The agenda and order of business for regular and special meetings shall be determined by the Chair and the Chancellor. Each meeting shall commence with a call to order, pledge of allegiance, and a roll call of members present. An agenda may include a “consent agenda” of items that will not require discussion prior to action. Upon request of any board member at the meeting, an item may be removed from the consent agenda in order to allow discussion. An agenda will also include items for future board meetings, but if a board member proposes an item for future discussion, there shall be no debate on the substance of the proposed item until a future meeting when discussion or action on the proposed item is listed on the agenda. Section 7. If the agenda includes an open call to the public (“Public Comment”), the following procedures shall apply during that part of the meeting:

• Any individual desiring to address the Board shall complete a form (Request to Address Board) and give this form to the designated College staff person prior to the start of the Public Comment.

• The Board Chair shall be responsible for recognizing speakers, maintaining

proper order, and adhering to any time limit set.

• If considered necessary, the Board Chair shall set a time limit on the length of the Public Comment period. In order to ensure that each individual has an opportunity to address the Board, the Chair may also set a time limit for individual speakers.

• Upon conclusion of the Public Comment section of the meeting, individual

members of the Board may respond to any criticism made by an individual who has addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda.

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Article VI

• Board members may not discuss or take legal action on matters raised during the Public Comment section of the meeting unless the matters are properly noticed for discussion and legal action.

Section 8. Any Board member can request agenda items by forwarding them to the Board Chair and the Chancellor. For each agenda action item other than routine status reports by Board representatives, Board members, or the Chancellor, there shall be a corresponding action item description that includes background, a recommendation, legal and financial impacts or the recommended action, a justification for action, and other pertinent information. In the case of a contract or agreement to be acted upon by the Board, the proposed language of the contract or agreement shall also be included. Staff, as designated by the Chancellor, shall prepare and submit the action item description and accompanying materials. Section 9. The agenda, agenda items, and supporting materials shall be distributed to members of the Board and posted online no later than five calendar days in advance of the meeting. Additional and supplemental supporting materials shall be provided to the Board members and posted online at least 24 hours prior to the meeting unless the Board Chair, in the Chair’s discretion, approves submission less than 24 hours prior to the meeting or in the case of an actual emergency. All supporting or backup materials for an agenda item, including proposed language of contracts or agreements to be acted upon by the Board, shall be available in the District office and/or linked on the posted agenda by hyperlink. Supporting or backup materials include, but are not limited to, the following: power points, contracts or agreements to be acted upon, and relevant reports if they are referred to in the presentation to the Board. No supporting or backup materials may be presented to or considered by the Board at a meeting if this section is not complied with. The Chair, in the Chair’s discretion, may postpone consideration of an agenda item if the provisions of this section are not complied with. Section 10. Board members and the Chancellor may present a brief summary of current events if a summary is listed on the agenda. In such event, specific matters to be summarized are not required to be separately listed on the agenda. The Board may not propose, discuss, deliberate, or take legal action at that meeting on any matter in the summary unless the specific matter is properly noticed for discussion, deliberation or legal action to be taken by the Board. Section 11. The Chancellor, or his or her designee, shall attend each regular and special meeting of the Board for the purpose of presenting business items, making recommendations, and reporting on items pertaining to the College

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Article VI Section 12. Minutes or a recording of the public portion of a meeting shall be available for public inspection three working days after a meeting. Minutes of regular Board meetings will be approved at the next regular Board meeting. Minutes of special meetings shall come to the Board for approval as soon as possible, and not later than sixty (60) calendar days. With the exception of executive session minutes, minutes shall be posted to the College website following approval.

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Annual Calendar of Regular Meetings, 2017 Chancellor’s Office (206-4747)

The attached proposed annual calendar of Regular Board Meetings for 2017 and January 2018 is submitted for review and approval.

Approval


PIMA COUNTY COMMUNITY COLLEGE DISTRICT Board of Governors

PROPOSED Annual Calendar of Meetings for the Year 2017 & January 2018

January 11, 2017 Annual & Regular Meetings District Office Community/Board Room 4905 East Broadway Tucson, AZ 85709-1010

February 8, 2017 Regular Meeting District Office Community/Board Room 4905 East Broadway Tucson, AZ 85709-1010

March 8, 2017 Regular Meeting District Office Community/Board Room 4905 East Broadway Tucson, AZ 85709-1010

April 12, 2017 Regular Meeting District Office Community/Board Room 4905 East Broadway Tucson, AZ 85709-1010

May 10, 2017 Regular Meeting District Office Community/Board Room 4905 East Broadway Tucson, AZ 85709-1010

June 14, 2017 Public Hearing, Special and Regular Meetings District Office Community/Board Room 4905 East Broadway Tucson, AZ 85709-1010

July 12, 2017 Special Meeting/Board Retreat District Office Community/Board Room 4905 East Broadway Tucson, AZ 85709-1010

Annual Calendar of Meeting Locations — 2017 Date: 1/11/17 Page 2

August 16, 2017 Regular Meeting District Office Community/Board Room 4905 East Broadway Tucson, AZ 85709-1010

September 13, 2017 Regular Meeting District Office Community/Board Room 4905 East Broadway Tucson, AZ 85709-1010

October 11, 2017 Regular Meeting District Office Community/Board Room 4905 East Broadway Tucson, AZ 85709-1010

November 8, 2017 Regular Meeting District Office Community/Board Room 4905 East Broadway Tucson, AZ 85709-1010

December 13, 2017 Special Meeting (if needed) District Office Community/Board Room 4905 East Broadway Tucson, AZ 85709-1010

January 10, 2018 Annual & Regular Meetings District Office Community/Board Room 4905 East Broadway Tucson, AZ 85709-1010

Special Meetings will be held as necessary.





Calendar of Study Sessions for 2017 Chancellor’s Office (206-4747)

The attached proposed calendar of Study Sessions for 2017 is submitted for review and approval.

Approval


PIMA COUNTY COMMUNITY COLLEGE DISTRICT Governing Board

PROPOSED Calendar of Study Sessions for 2017

Start Time – 4:00 p.m.

January 30, 2017 Study Session District Office Community/Board Room 4905 East Broadway Tucson, AZ 85709-1010

February 27, 2017 Study Session District Office Community/Board Room 4905 East Broadway Tucson, AZ 85709-1010

April 3, 2017 Study Session District Office Community/Board Room 4905 East Broadway Tucson, AZ 85709-1010

May 1, 2017 Study Session District Office Community/Board Room 4905 East Broadway Tucson, AZ 85709-1010

June 5, 2017 Study Session District Office Community/Board Room 4905 East Broadway Tucson, AZ 85709-1010

June 26, 2017 Study Session District Office Community/Board Room 4905 East Broadway Tucson, AZ 85709-1010

Calendar of Study Sessions for 2017 Date: 1/11/17 Page 2

July 31, 2017 Study Session District Office Community/Board Room 4905 East Broadway Tucson, AZ 85709-1010

September 5, 2017 Study Session District Office Community/Board Room 4905 East Broadway Tucson, AZ 85709-1010

October 2, 2017 Study Session District Office Community/Board Room 4905 East Broadway Tucson, AZ 85709-1010

October 30, 2017 Study Session District Office Community/Board Room 4905 East Broadway Tucson, AZ 85709-1010

December 4, 2017 Study Session District Office Community/Board Room 4905 East Broadway Tucson, AZ 85709-1010





Election of Arizona Association of District Governing Board’s (AADGB) Representative 2017

Chancellor’s Office (206-4747)

The AADGB is one of three organizations which assist in coordination of the Arizona Community Colleges. The other two are the Arizona Community College Council and the Arizona Community Colleges Presidents Council. All other Arizona Community Colleges are members of AADGB.

Approval


REGULAR MEETING



GENERAL MATTERS Meeting Date: 1/11/17 Item Number: 1


General Matters Chancellor’s Office (206-4747)

1.1 Call to Order

1.2 Public Comment

1.3 Governing Board Member Remarks

1.4 Board Committees

Approval




REPORTS Meeting Date: 1/11/17 Item Number: 2


Reports Chancellor’s Office (206-4747)

2.1 Administration Reports

2.2 Reports by Representatives to the Board

2.3 Chancellor’s Report

Approval




INFORMATION ITEM

Meeting Date: 1/11/17 Item Number: 3.1

Item Title Contact Person Financial Report – October 2016 Financial Statements Dr. David Bea

Executive Vice Chancellor for Finance and Administration

(206-4519)

Recommendation:

Attached are the financial statements showing preliminary 2016/17 results through October 2016. Time will be provided to discuss College fiscal matters.

Justification:

Summary of Revenues & Expenditures – General & Designated Funds – Actuals vs. Budget:

The October preliminary results indicate that total year-to-date revenue is higher than the total year-to-date expenditures by about $19.1 million compared to approximately $12.5 million higher in the previous year.

The preliminary results indicate that the College concluded October with total revenues in General and Designated funds higher than the previous fiscal year by $4.1 million. Specifically, tuition and fees revenue has decreased by $0.4 million, property tax revenue has increased by $4.6 million and other revenue has decreased by $0.2 million.

Compared with the same time period in fiscal year 2016, actual expenditures have decreased by about $2.5 million. When compared to the same time period of the previous fiscal year, personal services decreased by $1.9 million primarily due to net vacancies and staff reduction. Services and supplies and other expenditures, excluding transfers, have decreased by $0.6 million.

Statement of Revenues, Expenses and Changes in Net Position:

The preliminary results indicate that the College concluded October with a year to date increase in net position of about $14.3 million. This is an increase compared to the previous year’s increase of $7.4 million, primarily due to the decrease in expenses.

Summary of Expenditures – General and Designated Funds – Actuals vs. Budget:

In terms of budget to actual performance, General and Designated Fund expenditures are lower than budget at this time. Personal Services expenditures are 26.0 percent of budget, which is a lower percentage than the previous year. In absolute terms, year-to-date Personal Services

(Continued)

Financial Report – October 2016 Financial Statements Date: 1/11/17 Page 2

expenditures were $31.9 million, which is lower than the $33.8 million amount from the same period of fiscal year 2016.

Services and Supplies expenditures are approximately 26.6 percent of the budget, which is a lower percentage than the previous year. In absolute terms, Services and Supplies expenditures were $9.2 million which is lower than the $9.7 million amount from the same period of fiscal year 2016.

Statement of Net Position:

As shown in The Statement of Net Position, the total net position at the end of October was $80.6 million, which is an increase of about $5.2 million compared to the same time last year. This represents an increase of $0.8 million in Total Assets/Deferred Outflow of Resources and a decrease of $4.4 million in Total Liabilities/Deferred Inflow of Resources.

Approvals

Contact Person________________________________ David Bea, Ph.D.

Chancellor____________________________________ Lee D. Lambert, J.D.

Summary of Revenues & Expenditures - General & Designated Funds - Actuals vs. BudgetYear to Date For the Four Months Ending October 31, 2016(Preliminary)

Adjusted Year to Date Year to DateAnnual Budget Actuals % Actuals %

RevenuesTuition and Fees 47,180,000$ 22,864,869$ 48.5 % 23,233,967$ 43.3 %Property Taxes 107,347,000 36,558,171 34.1 % 31,913,108 30.6 %Other Revenue 2,976,000 955,900 32.1 % 1,114,974 32.3 %

Total Revenues 157,503,000$ 60,378,940$ 38.3 % 56,262,049$ 34.8 %

ExpendituresPersonal Services 122,792,859 31,903,582 26.0 % 33,757,719 27.1 %Services and Supplies 34,496,375 9,177,790 26.6 % 9,705,456 29.0 %Other Expenditures (excl. Transfers) 1,606,239 224,085 14.0 % 295,466 14.6 %

Total Expenditures 158,895,473$ 41,305,457$ 26.0 % 43,758,641$ 27.3 %

Note: Year End Projections are only provided September through June for both revenue and expenditures due to data limitations.

FY 2016/17 FY 2015/16

$0

$25,000,000

$50,000,000

$75,000,000

$100,000,000

$125,000,000

$150,000,000

$175,000,000

Jul F

Y17

Aug

FY17

Sep

FY17

Oct

FY1

7

Nov

FY1

7

Dec

FY17

Jan

FY17

Feb

FY17

Mar

FY1

7

Apr F

Y17

May

FY1

7

Jun

FY17

General & Designated Funds YTD Revenues vs. Budget

Tuition and Fees Property Taxes Other Revenues Adjusted Budget Revenue* Year End Revenue Projection

*Adjusted Budget Revenue Excludes Fund Balance

$0

$25,000,000

$50,000,000

$75,000,000

$100,000,000

$125,000,000

$150,000,000

$175,000,000

Jul F

Y17

Aug

FY17

Sep

FY17

Oct

FY1

7

Nov

FY1

7

Dec

FY17

Jan

FY17

Feb

FY17

Mar

FY1

7

Apr F

Y17

May

FY1

7

Jun

FY17

General & Designated Funds YTD Expenditures vs. Budget

Personal Services Services and Supplies Other Expenditures (excl. Transfers)

Adjusted Budget Expenditures* Year End Expenditure Projection

* Adjusted Budget Expenditures Excludes Contingency & Reserves

Statement of Revenues, Expenses and Changes in Net PositionYear To Date For Four Months Ending October 31, 2016(Preliminary) FY 2015/16

General & Auxiliary & Prior YearDesignated Restricted Plant & Total Totals as of

Funds Funds Other Funds All Funds October 31, 2015Operating Revenues

Tuition and Fees 22,864,869$ 599$ 555,943$ 23,421,411$ 23,826,706$ Contracts 714,439 714,439 900,730 Auxiliary Enterprises 399,654 399,654 438,679 Commission and Rents 7,500 180,942 188,442 145,684 Other Operating Revenues 156,910 138,709 295,619 248,669

Total Operating Revenues 23,743,718 719,904 555,943 25,019,565 25,560,468

Nonoperating RevenuesState AppropriationsProperty Taxes 36,558,171 102 36,558,273 31,910,994 Federal Grants 38,343 15,577,015 15,615,358 17,803,948 State and Local Grants 23,072 578,799 601,871 637,877 State Shared Sales Taxes 365,263 365,263 550,428 Gifts (328,093) (328,093) Investment Income 15,636 3,577 19,213 97,826

Net Nonoperating Revenues 36,635,222 16,196,561 102 52,831,885 51,001,073

Total Revenues 60,378,940$ 16,916,465$ 556,045$ 77,851,450$ 76,561,541$

Operating ExpensesEducational and General

Instruction 12,438,304 1,009,474 277,229 13,725,007 14,136,023 Academic Support 6,445,220 1,036,566 430,413 7,912,199 8,520,860 Student Services 7,316,790 969,507 38,808 8,325,105 8,488,960 Institutional Support 10,840,887 (107,046) 149,089 10,882,930 12,129,286 Operation and Maintenance of Plant 3,738,052 676,782 354,978 4,769,812 5,230,641 Depreciation 2,436,710 2,436,710 2,631,913 Student Financial Aid 526,204 14,784,477 15,310,681 17,818,992 Auxiliary Enterprises 175,727 175,727 188,668 Contingency

Total Operating Expenses 41,305,457$ 18,545,487$ 3,687,227$ 63,538,171$ 69,145,343$

Income Before Other Expenses 19,073,483$ (1,629,022)$ (3,131,182)$ 14,313,279$ 7,416,198$

Transfers (2,761,347) (2,872,603) 5,633,950 Capital AppropriationsCapital Gifts and Grants

Increase (Decrease) in Net Position 16,312,136$ (4,501,625)$ 2,502,768$ 14,313,279$ 7,416,198$

Net PositionTotal Net Position - Beginning of Year (67,414,892) 14,330,601 119,371,577 66,287,286 67,985,944

Total Net Position - End of Period (51,102,756)$ 9,828,976$ 121,874,345$ 80,600,565$ 75,402,142$

Total Net Position - End of Period: Current Year vs. Prior Year 5,198,423$

FY 2016/17

Summary of Expenditures - General & Designated Funds - Actuals vs. BudgetYear To Date For Four Months Ending October 31, 2016(Preliminary)

Adjusted Year to Date Available Year to DateAnnual Budget Actuals % Budget Actuals %

Expenditures by FunctionEducational and General

Instruction 56,428,228$ 12,438,304$ 22.0 % 43,989,924$ 12,849,293$ 22.1 %Academic Support 24,998,466 6,445,220 25.8 % 18,553,246 7,239,069 28.8 %Student Services 29,177,591 7,316,790 25.1 % 21,860,801 7,696,722 26.4 %Institutional Support 36,181,234 10,840,887 30.0 % 25,340,347 11,307,349 29.7 %Operation and Maintenance of Plant 14,213,775 3,738,052 26.3 % 10,475,723 4,086,091 28.5 %Student Financial Aid 1,362,000 526,204 38.6 % 835,796 580,117 47.4 %

Other ExpensesTransfers 2,761,347 2,761,347 100.0 % (2,334,800) 100.0 %Fund balance reserved for contingency 2,711,360 2,711,360

Total Expenditures by Function 167,834,001$ 44,066,804$ 26.3 % 123,767,197$ 41,423,841$ 24.8 %

Expenditures by AccountPersonal Services

Administrative Personnel 6,469,574$ 1,786,589$ 27.6 % 4,682,985$ 2,111,504$ 32.1 %Faculty 22,757,000 5,401,237 23.7 % 17,355,763 5,678,627 23.3 %Additional Compensation - Faculty 1,335,327 286,930 21.5 % 1,048,397 326,745 23.5 %Adjunct Faculty 11,429,000 3,372,107 29.5 % 8,056,893 3,321,066 28.2 %Classified Staff 47,027,426 12,581,445 26.8 % 34,445,981 13,486,252 28.3 %Other Compensation 4,804,350 1,049,730 21.8 % 3,754,620 1,090,353 25.7 %Student Employment / Workstudy -Fringe Benefits 28,970,182 7,425,544 25.6 % 21,544,638 7,743,172 27.0 %

Total Personal Services 122,792,859 31,903,582 26.0 % 90,889,277 33,757,719 27.1 %

Services and SuppliesCommunications and Utilities 6,332,145 1,374,142 21.7 % 4,958,003 1,687,849 27.0 %Travel 2,895,016 372,630 12.9 % 2,522,386 404,878 14.7 %Contractual Services 13,753,386 4,411,114 32.1 % 9,342,272 4,409,217 31.9 %Supplies and Materials 7,246,591 1,105,340 15.3 % 6,141,251 1,131,963 16.7 %Student Financial Aid 1,362,000 526,204 38.6 % 835,796 580,117 47.4 %Current Fixed Charges 2,907,237 1,388,360 47.8 % 1,518,877 1,491,432 57.1 %

Total Services and Supplies 34,496,375 9,177,790 26.6 % 25,318,585 9,705,456 29.0 %

Capital Equipment 448,776 127,671 28.4 % 321,105 134,995 26.4 %Transfers 2,761,347 2,761,347 100.0 % (2,334,800) 100.0 %Other Expenditures 1,157,463 96,414 8.3 % 1,061,049 160,471 10.6 %Contingency and Reserves 6,177,181 6,177,181

Total Expenditures by Account 167,834,001$ 44,066,804$ 26.3 % 123,767,197$ 41,423,841$ 24.8 %

FY 2015/16FY 2016/17

Statement of Net PositionOctober 31, 2016(Preliminary) FY 2015/16

General & Auxiliary & Total All FundsDesignated Restricted Plant & Total Prior Year as of

Funds Funds Other Funds All Funds October 31, 2015AssetsCurrent Assets

Cash and Cash Equivalents 23,923,881$ 7,942,200$ 17,176,336$ 49,042,417$ 40,533,981$ Short-term Investments 25,243,011 25,243,011 25,125,957Receivables:

Property Taxes 4,495,248 12,131 4,507,379 4,382,319 Accounts (net of allowances) 4,025,945 4,025,945 5,176,762 Government Grants and Contracts 1,859,266 1,859,266 1,492,682 Student Loans 61 61 2,684 Other 331,310 37,209 2,703,030 3,071,549 4,271,653

Inventories 127,091 127,091 132,386 Prepaid Expenses 644,011 27,879 671,890 840,104

Total Current Assets 58,790,497 9,838,675 19,919,437 88,548,609 81,958,528 Noncurrent Assets

Restricted Cash and Cash Equivalents (1,516,091) (1,516,091) (2,584,318) Notes Receivable (net of allowances)Other Long-term Investments 31,220,773 31,220,773 30,839,976 Investments in Capital:

Land 15,291,311 15,291,311 15,291,311 Buildings & Leasehold improvements

(net of depreciation) 81,560,738 81,560,738 86,147,233 Construction in ProgressEquipment (net of depreciation) 5,278,353 5,278,353 5,384,009 Library Books (net of depreciation) 1,817,343 1,817,343 1,814,123 Total Noncurrent Assets 31,220,773 102,431,654 133,652,427 136,892,334

Total Assets 90,011,270$ 9,838,675$ 122,351,091$ 222,201,036$ 218,850,862$

Deferred Outflows of ResourcesDeferred Outflows Related to Pensions 13,787,355 13,787,355 16,340,337

Total Deferred Outflows of Resources 13,787,355$ -$ -$ 13,787,355$ 16,340,337$

LiabilitiesCurrent Liabilities

Accrued Payroll and Benefits 2,078,229 2,078,229 1,174,076 Accounts Payable and Accrued Liabilities 180,197 9,699 22,920 212,816 1,971,440 Deposits Held in Custody 453,826 453,826 419,184 Current Portion of Long-term Liabilities 4,568,573 4,568,573 4,494,530

Total Current Liabilities 6,826,999 9,699 476,746 7,313,444 8,059,230 Noncurrent Liabilities

Unearned Revenue 5,250 5,250 5,989 Long-term Liabilities 3,441,777 3,441,777 3,552,922 Net Pension Liability 133,407,309 133,407,309 126,727,908

Total Noncurrent Liabilities 136,854,336 136,854,336 130,286,819

Total Liabilities 143,681,335$ 9,699$ 476,746$ 144,167,780$ 138,346,049$

Deferred Inflows of ResourcesDeferred Inflows Related to Pensions 11,220,046 11,220,046 21,443,008

Total Deferred Inflows of Resources 11,220,046$ -$ -$ 11,220,046$ 21,443,008$

Net PositionNet Investment in Capital Assets 103,947,745 103,947,745 108,636,675 Restricted for:

Loans 69,073 69,073 170,583 Debt Service 745,244 745,244 66,446 Other (Capital Projects)Grants and Contracts 197,079 197,079 435,945

Unrestricted (51,102,756) 9,631,897 17,112,283 (24,358,576) (33,907,507)

Total Net Position (51,102,756)$ 9,828,976$ 121,874,345$ 80,600,565$ 75,402,142$

Total Net Position: Current Year vs. Prior Year 5,198,423$

FY 2016/17

General & Designated Fund Revenue Year to DateComparison with Prior Year

Tuition and Fees$22,864,869

38%

Property Taxes$36,558,171

60%

Other Revenues$955,900

2%

General & Designated Funds YTD Revenues - FY17 - Current YearFor the Four Months Ending October 31, 2016

Total of $60,378,940

$0

$20,000,000

$40,000,000

$60,000,000

$80,000,000

$100,000,000

$120,000,000

$140,000,000

$160,000,000

Jul F

Y16

Jul F

Y17

Aug

FY16

Aug

FY17

Sep

FY16

Sep

FY17

Oct

FY1

6

Oct

FY1

7

Nov

FY1

6

Nov

FY1

7

Dec

FY16

Dec

FY17

Jan

FY16

Jan

FY17

Feb

FY16

Feb

FY17

Mar

FY1

6

Mar

FY1

7

Apr F

Y16

Apr F

Y17

May

FY1

6

May

FY1

7

Jun

FY16

Jun

FY17

General & Designated Funds YTD Revenues

Tuition and Fees Property Taxes Other Revenues

Tuition and Fees

$23,233,96741%

Property Taxes$31,913,108

57%

Other Revenues$1,114,974

2%

General & Designated Funds YTD Revenues - FY16 - Prior Year

For the Four Months Ending October 31, 2015$56,262,049Total of

General & Designated Fund Expenditures Year to Date (excluding Transfers)Comparison with Prior Year

Instruction$12,849,293

29%

Academic Support

$7,239,06917%

Student Services

$7,696,72218%

Institutional Support

$11,307,34926%

Operation & Maintenance

of Plant$4,086,091

9%

Other$580,117

1%

General & Designated Funds YTD Expenditures by Program - FY16 - Prior Year

For the Four Months Ending October 31, 2015Total of $43,758,641

Instruction$12,438,304

30%

Academic Support

$6,445,22016%

Student Services

$7,316,79018%


$10,840,88726%

Operation & Maintenance

of Plant$3,738,052

9%

Other$526,204

1%

General & Designated Funds YTD Expenditures by Program - FY17 - Current Year


$0

$20,000,000

$40,000,000

$60,000,000

$80,000,000

$100,000,000

$120,000,000

$140,000,000

$160,000,000

Jul F

Y16

Jul F

Y17

Aug

FY16

Aug

FY17

Sep

FY16

Sep

FY17

Oct

FY1

6

Oct

FY1

7

Nov

FY1

6

Nov

FY1

7

Dec

FY16

Dec

FY17

Jan

FY16

Jan

FY17

Feb

FY16

Feb

FY17

Mar

FY1

6

Mar

FY1

7

Apr F

Y16

Apr F

Y17

May

FY1

6

May

FY1

7

Jun

FY16

Jun

FY17

General & Designated Funds YTD Expenditures by Program

Instruction Academic Support

Student Services Institutional Support

Operation & Maintenance of Plant Other (excl. Transfers)

General & Designated Fund Expenditures Year to Date (excluding Transfers)Comparison with Prior Year

Administrative Personnel$2,111,504

5%

Faculty$5,678,627

13%

Additional Compensation -Faculty

$326,7451%

Adjunct Faculty$3,321,066

8%

Classified Staff$13,486,252

31%

Other Compensation$1,090,353

2%

Fringe Benefits$7,743,172

18%

Communication & Utilities$1,687,849

4%

Travel$404,878

1%

Contractual Services$4,409,217

10%

Supplies & Materials$1,131,963

2%

Student Financial Aid$580,117

1%

Other Expenditures$1,786,898

4%

General & Designated Funds YTD Operating and Personnel Expenditures by Account - FY16 - Prior Year


Administrative Personnel$1,786,589

4%

Faculty$5,401,237

13%

Additional Compensation -Faculty

$286,9301%

Adjunct Faculty$3,372,107

8%

Classified Staff$12,581,445

30%

Other Compensation$1,049,730

3%

Fringe Benefits$7,425,544

18%

Communication & Utilities$1,374,142

3%

Travel$372,630

1%

Contractual Services$4,411,114

11%

Supplies & Materials$1,105,340

3%

Student Financial Aid$526,204

1%

Other Expenditures$1,612,445

4%

General & Designated Funds YTD Operating and Personnel Expenditures by Account - FY 17 - Current Year


All Funds Revenue & Expenses Year to DateCurrent Year

$0

$10,000,000

$20,000,000

$30,000,000

$40,000,000

$50,000,000

$60,000,000

$70,000,000

$80,000,000

$90,000,000

Jul R

even

ue

Jul E

xpen

ses

Aug

Reve

nue

Aug

Expe

nses

Sep

Reve

nue

Sep

Expe

nses

Oct

Rev

enue

Oct

Exp

ense

s

Nov

Rev

enue

Nov

Exp

ense

s

Dec

Reve

nue

Dec

Expe

nses

Jan

Reve

nue

Jan

Expe

nses

Feb

Reve

nue

Feb

Expe

nses

Mar

Rev

enue

Mar

Exp

ense

s

Apr R

even

ue

Apr E

xpen

ses

May

Rev

enue

May

Exp

ense

s

Jun

Reve

nue

Jun

Expe

nses

All Funds YTD Revenues & Expenses - FY17

Nonoperating Revenues

Operating Revenues

Instruction

Academic Support


Student Services

Operation & Maintenance of Plant

Other

Glossary for Financial Reports

Statement of Net Position

Assets Current Assets Assets that will be converted into cash or consumed in a relatively short period of time, usually within a year.

Cash & Cash Equivalents Short-term, highly liquid investments that are readily convertible to known amounts of cash and have insignificant risk of changes in value because of changes in interest rates. Generally, only investments of original maturities of three months or less meet this definition. Cash held by external investment managers may be considered to be investments.

Short-term Investments Readily marketable securities that can easily be sold and converted back into cash. For example, coupon bonds that will mature this year. RBC Global Asset Management manages the College’s additional short-term investments. The duration of the investments is less than one year.

Receivables A financial instrument that gives the institution the right and another party the obligation, to make a payment at a future date, generally of cash.

Property taxes The amount of property taxes that the College expects to collect in the next month. General Fund property taxes are used to support operations. The Plant Fund property taxes are used to pay down General Obligation bonds.

Accounts Student account receivables. Student receivables arise from transactions related to tuition and fees. It’s normal for students to register for classes in advance of the start of the term without first paying in full. When a student registers for classes a receivable is created. In the majority of instances, a portion of the receivable will be satisfied by financial aid—either in the form of scholarships, grants, tuition waivers, or loans. Any remaining balance is expected to be paid by the student, the student’s parents, or a third party (e.g., the student’s employer).

(net of allowances) The collectability of receivables is reviewed at fiscal year-end and the value of the allowance for doubtful accounts is adjusted as necessary to ensure its adequacy. The allowance is increased or decreased when necessary to adjust the carrying value of receivables to the expected net realizable value.

Government Grants & Contracts

Higher education institutions routinely receive grants and contracts from the federal government or other entities to support research or training. Federal Pell Grants account for the majority of the College’s government grants. The grants are applied to students’ accounts and the remaining funds are reimbursed to the student. At the same time, a receivable is created to record the funds due the College from the Department of Education.

Student Loans Student loans receivable consists of book loans made to students where the College is responsible for collecting the balance due.

Other Other receivables include refund repayments, third party payments, International Student Insurance Fees, non-sufficient funds (NSF) checks and check fees, and late fees. Also included are Federal Family Educational Loans and Federal Direct Loans which are passed through the College to the student but are not managed by the College. These loans are applied to the student’s account and the College is reimbursed after the fact.

Inventories Facilities maintains parts and tools in inventory that are regularly needed. Facilities personnel manage and track these assets. Once a year for the annual financial report, finance adjusts the inventory value based on the available assets at June 30.

Prepaid Expenses Prepaid Expenses are assets created by the early payment of cash. For example, an annual insurance payment is made in January that covers 6 months in the current fiscal year and 6 months in the next fiscal year. Half of this type of payment is classified as a prepaid expense.


Noncurrent Assets Assets that will not be converted into cash or consumed in a relatively short period of time, usually within a year.

Restricted Cash & Cash Equivalents

If cash and cash equivalents are restricted for use, for other than current operations, they should be classified as noncurrent assets. The College’s restricted cash includes cash collected for debt payments, cash in the National Direct Student Loan fund and agency cash held for loans, third-party scholarships, and student clubs.

Notes Receivable Various federal loan programs are available to students who meet eligibility requirements. Notes Receivable is for National Direct Student Loans (NDSL) and Perkins loans where the College is responsible for collecting the balance.

Other Long-term Investments

Investments have maturities greater than one year. For example, coupon bonds with maturities greater than one year. RBC Global Asset Management manages the College’s other long-term investments. The maturities are generally from one to three years.

Investments in Capital Assets of a durable nature that are used to provide economic benefits for more than one year including the following categories: land, buildings, and leasehold improvements, construction in progress, equipment, and library materials.

Land This category includes all land that is purchased or acquired by gift or bequest. The institution must have title to the land. Land is not depreciated.

Buildings & Leasehold improvements

This category consists of all structures used for operating purposes. Included are all permanently attached fixtures, machinery, and other components that cannot be removed without damaging the buildings. Building improvements are capitalized if they extend the asset’s useful life.

Construction in Progress This category includes the cost of construction work, which is not yet completed. The item is not depreciated until the asset is placed in service. Normally, upon completion, a construction in progress (CIP) item is reclassified, capitalized, and depreciated. Costs associated with the construction of a new building would be included in this category.

Equipment Equipment represents personal property that is movable. Examples of movable equipment include furniture, teaching equipment, laboratory equipment, and motor vehicles. The College’s capitalization threshold is $5,000.

Library Books The College considers library books to be a group asset and capitalizes each year’s additions and adjusts for deletions to the holdings.

(net of depreciation) Buildings and building improvements, equipment and library books are depreciated over their useful lives. This adjustment is netted with the value of the asset reported in the categories above.

Deferred Outflows of Resources

The consumption of net position by the college that is applicable to a future reporting period.

Deferred Outflows Related to Pensions

The consumption of net position related to pensions arising from certain changes in the net pension liability.

Liabilities

Current Liabilities Current liabilities are the portion of obligations (amounts owed) due to be paid within the current operating cycle (normally a year) and that normally require the use of existing current assets to satisfy the debt.

http://en.wikipedia.org/wiki/Depreciation

Glossary for Financial Reports Accrued Payroll & Benefits

Institutions collect funds from the employer and the employee each payroll to pay for taxes and benefits. The amount collected and due to the government and vendors creates a liability until the payment is made. The College’s payroll liabilities include Federal and State income taxes, FICA, Medicare, health and dental insurance, retirement contributions, medical and dependent care flexible spending plans, etc. A portion of the payable is also deferred pay for faculty.

Accounts Payable & Accrued Liabilities

When goods or services are received, a liability is created, unless cash is paid immediately. The College also records a liability when a payment or financial aid is approved, but not yet applied to a student account.

Deposits Held in Custody These are funds held by the institution for others. The institution handles these accounts as agency funds. The College’s deposits held in custody include the Federal Direct Loans and Federal Family Educational Loans, third party scholarships and student club funds. The College is a pass-through agency holding the funds temporarily.

Current Portion of Long-term Liabilities

This category includes the portion of long-term liabilities that are expected to be paid within the current operating cycle. The College’s current portion of long-term liabilities includes a portion of the compensated absences. A liability is accrued for compensated absences that have been earned based on services already rendered and that are not contingent on a specific event outside the control of the employer or employee. This includes the dollar value of employee vacation and sick leave.

Noncurrent Liabilities Noncurrent liabilities are the portion of obligations (amounts owed) not due to be paid within the current operating cycle.

Unearned Revenue Unearned revenue results when payments have been received for services or goods not yet delivered. The College’s main source of unearned revenue is generated by prepayments of tuition and fees by students, third parties, or financial aid.

Long-term Liabilities Public institutions often issue long-term debt to finance construction or acquisition of academic, student service, or auxiliary enterprise facilities. Long term liability accounts are the portions of debts with due dates greater than twelve months.

Net Pension Liability The liability to employees for benefits provided through a defined benefit pension plan. Deferred Inflows of Resources

The acquisition of net position by the college that is applicable to a future reporting period.

Deferred Inflows Related to Pensions

The acquisition of net position related to pensions arising from certain changes in the net pension liability.

Net Position

Net position is the calculation of assets, plus deferred outflows of resources, minus liabilities, minus deferred inflows of resources. This title and definition of Net Position was changed with Governmental Accounting Standards Board (GASB) Statement No. 63, previously it was titled Net Assets.

Net Investment in Capital Assets

The net invested in capital assets includes the institution’s carrying value of capital assets (cost minus accumulated depreciation) net of any debt outstanding that was used to finance the construction or purchase of such assets.

Restricted Assets Restricted net assets is the portion of net position subject to externally-imposed constraints placed on their use by creditors (such as through debt covenants), grantors, contributors, or laws and regulations of other governments. The College has restricted net assets for loans, debt service, grants, and contracts.

Unrestricted Assets Unrestricted net assets consist of net assets that do not meet the definition of restricted or invested in capital assets, net of related debt.


Statement of Revenues, Expenses and Changes in Net Position

Operating Revenues Revenues resulting from the normal operations of a business.

Tuition & Fees All tuition and fees assessed for educational purposes.

Contracts All amounts earned on contracts or agreements from other governmental or nongovernmental organizations. The College has instructional contracts with numerous outside entities.

Auxiliary Enterprises An auxiliary enterprise is an entity that exists to furnish a service to students, faculty, or staff and charges a fee for the use of goods and services. Examples of auxiliary enterprises include bookstores and food services. Revenue associated with these auxiliary enterprises includes commissions.

Commission & Rents Includes additional income earned from rent of College space including rent revenue from the College renting space for cellular phone towers, leasing building space, and other facility rentals.

Other Operating Revenues

Includes non-sufficient funds (NSF) check fees, payment installment plan fees, international student insurance fees, miscellaneous copy and printing charges and miscellaneous ticket revenue.

Nonoperating Revenues Generally nonexchange revenues in which the institution receives values without directly giving equal value in return.

State Appropriations Funds appropriated to the College through the State budget process.

Property Taxes Funds levied and received by the College through Pima County property taxes as authorized by the Arizona Revised Statutes.

Federal Grants Includes all amounts earned on grants from federal agencies. The grant funds are restricted in their use by grant agreements. The College must fulfill the terms of the grant to be eligible for the funding.

State & Local Grants Includes all amounts earned on grants from state, local government and nongovernmental organizations.

State Shared Sales Taxes Shared state sales taxes are provided by the Arizona Revised Statutes for workforce development. These funds are also known as Proposition 301 funds.

Gifts Contributions are voluntary non-exchange revenues, which are recognized when all applicable eligibility requirements are met. Scholarships that the Foundation provides to students are an example of this type of nonoperating revenue.

Investment Income Includes dividends, interest, or royalties and gains or losses on investments.

Operating Expenses Expenses related to normal daily business operations such as wages, rent, advertising, insurance, etc.

Instruction Includes expenses for all activities that are part of an institution’s instruction program. For example, faculty salaries are included in the Instructional expenses.

Academic Support Includes expenses incurred to provide support services for the institution’s primary programs of instruction, research, and public service. It includes the following activities: • The retention, preservation, and display of educational materials, such as libraries, museums, and

galleries • Media, such as audio-visual services, and technology, such as computing support • Academic administration (including academic deans but not department chairpersons) and personnel

providing administrative support and management direction to the three primary missions • Separately budgeted support for course and curriculum development

Glossary for Financial Reports Student Services Includes expenses incurred for the offices of admissions and the registrar and activities that, as their primary

purpose, contribute to students’ emotional and physical well-being and intellectual, cultural, and social development outside the context of the formal instruction program. This classification includes expenses for student activities, cultural events, student newspapers, intramural athletics, student organizations, intercollegiate athletics (if the program is not operated as an auxiliary enterprise), counseling and career guidance (excluding informal academic counseling by the faculty), student aid administration, and student health service (if not operated as an auxiliary enterprise).

Institutional Support Includes expenses for central, executive-level activities concerned with management and long-range planning for the entire institution, such as the governing board, planning and programming operations, and legal services; fiscal operations; administrative information technology (when not accounted for in other categories); employee personnel and records; logistical activities that provide procurement, storerooms, printing, and transportation services to the institution; support services to faculty and staff that are not operated as auxiliary enterprises; and activities concerned with community and alumni relations, including development and fundraising.

Operation & Maintenance of Plant

Includes all expenses for the administration, supervision, operation, maintenance, preservation, and protection of the institution’s physical plant. These expenses include items such as janitorial and utility services; repairs and ordinary or normal alterations of buildings, furniture, and equipment; care of grounds; maintenance and operation of buildings and other plant facilities; security; emergency preparedness; safety; hazardous waste disposal; property, liability, and all other insurance relating to property; space and capital leasing; facility planning and management; and central receiving.

Depreciation Includes both depreciation of the institution’s plant, property, and equipment, and amortization of assets acquired by capital lease.

Student Financial Aid Includes expenses for scholarships - from restricted or unrestricted funds - in the form of grants that neither require the student to perform service to the institution as consideration for the grant, nor require the student to repay the amount of the grant to the funding source.

Contingency Commitments and contingencies that could materially affect the financial condition of the entity as reflected in its financial statements.

Transfers Funds moved from one fund type to another, for example general fund support for capital projects.

Capital Appropriations The capital appropriations category includes all appropriations from legislative acts of the federal, state, or local governments or by a local taxing authority specifically for capital expenditures. The state has suspended capital appropriations to community colleges for the last several years.

Capital Gifts & Grants Restricted gifts or grants for capital purposes, for example a donation to construct an arts center. Definitions adapted from the Financial Accounting & Reporting Manual for Higher Education, a NACUBO online subscription service.



INFORMATION ITEM



Employment Information Dan Berryman Vice Chancellor for Human

Resources (206-4586) Information: For your information and in accordance with BP 2.02 and SPG-4201/BA, the Chancellor submits the following employment information: Faculty: Davis, Jessica Title: Educational Support Faculty, Counselor, 1-year Provisional

Appointment Rate of Pay: $43,580 Start Date: 12/05/2016 Highest Degree Earned: Master of Science, School Counseling Awarding Institution: Winona State University Most Recent Previous Job: School Counselor Gill, Jackie Title: Educational Support Faculty, Counselor, 1-year Provisional

Appointment Rate of Pay: $43,580 Start Date: 11/14/2016 Highest Degree Earned: Master of Science, Counseling Awarding Institution: Oakland University Most Recent Previous Job: Counselor Staff: Brumbaugh, Leticia Fiscal Advanced Analyst Rate of Pay: $45,046 (pro-rated to 32 hours per week) Start Date: 11/14/2016 Highest Degree Earned: Bachelor of Science, Business Administration Awarding Institution: University of Phoenix Most Recent Previous Job: Principal Finance Accountant

(Continued)

Employment Information Date: 01/11/17 Page 2 Dwyer, Rachel Graphic Designer (Media Designer) Rate of Pay: $47,881 Start Date: 12/12/2016 Highest Degree Earned: Bachelor of Science, Visual Communication Design Awarding Institution: Ohio State University Most Recent Previous Job: Media Platform Designer Felix, Jessica Human Resources Specialist Rate of Pay: $18.83 Start Date: 11/21/2016 Highest Degree Earned: Associate of Arts, Liberal Arts Awarding Institution: Pima Community College Most Recent Previous Job: Support Technician Frischenmeyer, David Business Systems Analyst Rate of Pay: $50,383 Start Date: 01/03/2017 Highest Degree Earned: Bachelor of Science, Applied Psychology Awarding Institution: Arizona State University Most Recent Previous Job: Quality Analyst Gonzalez, Karla Fiscal Advanced Analyst, Financial Aid Rate of Pay: $56,308 Start Date: 12/05/2016 Highest Degree Earned: Master of Education, Educational Leadership Awarding Institution: Northern Arizona University Most Recent Previous Job: Financial Aid Assistant Manager Gravley-Novello, Marshall Laboratory Technician Rate of Pay: $15.65 Start Date: 11/21/2016 Highest Degree Earned: Bachelor of Science, Biosocial Innovation Awarding Institution: Antioch College Most Recent Previous Job: Field Team Member Greif, Ana Business Development Program Manager Rate of Pay: $63,726 Start Date: 11/28/2016 Highest Degree Earned: Master of Science, Public Policy and Management Awarding Institution: Carnegie Mellon University Most Recent Previous Job: President

(Continued)

Employment Information Date: 01/11/17 Page 3 Long, Owen Facilities Project Manager Rate of Pay: $56,308 Start Date: 12/05/2016 Highest Degree Earned: Master of Science, Urban Planning Awarding Institution: University of Arizona Most Recent Previous Job: Project Manager Lucero, Roxanna Support Technician Rate of Pay: $14.61 Start Date: 12/05/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Support Technician Redpath, Debra Advisor, Virtual Student Services Rate of Pay: $21.71 Start Date: 12/05/2016 Highest Degree Earned: Bachelor of Science, Business Awarding Institution: University of Phoenix Most Recent Previous Job: Admissions Consultant Weyer, Dawn Environmental Program Coordinator Rate of Pay: $50,383 Start Date: 11/14/2016 Highest Degree Earned: Bachelor of Science, Animal Ecology Awarding Institution: Iowa State University Most Recent Previous Job: Project Manager Williams, Emma Laboratory Specialist, Biology Rate of Pay: $18.83 Start Date: 12/05/2016 Highest Degree Earned: Master of Science, Environmental Management and Technology Awarding Institution: Oxford Brookes University Most Recent Previous Job: Laboratory Technician Administrators: Desjardin, Suzanne Dean of Social Sciences and Student Affairs Salary: $103,078 East Campus Effective: 01/03/2017 Education: Bachelor of Arts, Communication, University of Arizona; Master of Counseling,

Community Counseling, University of Phoenix; Master of Arts, Curriculum and Instruction, Arizona State University; Doctor of Philosophy, Educational Leadership: Educational Policy Studies and Practice (ABD),

University of Arizona Experience: Ms. Desjardin has over eighteen years of experience in multiple capacities with

Pima Community College to include acting dean of social sciences and student

(Continued)

Employment Information Date: 01/11/17 Page 4

affairs, acting vice president of student development, educational support faculty, advisor, and adjunct faculty.

Recruitment Overview: An external recruitment was conducted. Seven candidates were invited to

interview. Two candidates were invited to final interview. The finalist was recommended by Dr. Lorraine Morales, Campus President for East Campus and Community Campus.

Duarte, Esperanza Acting Special Assistant to the Chancellor (Executive

Director) Salary: $100,663 District Office Effective: 01/03/2017 Education: Bachelor of Arts, Spanish, University of Arizona; Master of Science,

Management and Leadership and Master of Business Administration, Western Governors University

Experience: Ms. Duarte has had over six years project management related experience with Luz Social Services, Inc. Additionally, she has four years of experience as a branch manager with the Boys & Girls Clubs of Metro Phoenix; one year as associate director of development with the Arizona’s Children Association; and, two years as a grants manager with Primavera Foundation. Currently, Ms. Duarte, is a program manager with the Upward Bound program for the College.

Recruitment Overview: An internal recruitment was conducted. Two candidates were invited to

interview. Once candidate was invited to final interview. The finalist was recommended by Chancellor Lee Lambert.

Temporary: Bell, James Title: Workforce Trainer Rate of Pay: $15.00 Start Date: 11/28/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Fire Medic Birkey, Taylor Title: Laboratory Technician,Welding Rate of Pay: $15.65 Start Date: 11/28/2016 Highest Degree Earned: Associate of Applied Science, Liberal Arts Awarding Institution: Pima Community College Most Recent Previous Job: FWS Student Aid

(Continued)

Employment Information Date: 01/11/17 Page 5 Bishop, Keri Title: Facilitator Rate of Pay: $15.00 Start Date: 11/28/2016 Highest Degree Earned: Master in Public Administration Awarding Institution: University of Arizona Most Recent Previous Job: Senior Academic Advisor Calendine, Logan Title: Tutor 0 Rate of Pay: $8.05 Start Date: 11/16/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Tutor Calcagno, Kristen Title: Tutor Rate of Pay: $8.05 Start Date: 11/30/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Cashier Castillo, Abigail Title: Tutor 0 Rate of Pay: $8.05 Start Date: 11/15/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: FWS Student Aid Clark, Eric Title: Laboratory Technician, Welding Rate of Pay: $15.65 Start Date: 12/05/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Store Manager Durazo, Oscar Title: Workforce Trainer Rate of Pay: $15.00 Start Date: 12/03/2016 Highest Degree Earned: Associate of Applied Science Awarding Institution: Pima Community College Most Recent Previous Job: Paramedic/Firefighter

(Continued)

Employment Information Date: 01/11/17 Page 6 Escandon, Brittany Title: Office Aide Rate of Pay: $8.05 Start Date: 12/19/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: SALT Ambassador Forcha, Veronica Title: Tutor Rate of Pay: $8.05 Start Date: 12/5/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Aide Garcia, Francisco Title: Tutor 0 Rate of Pay: $8.05 Start Date: 11/17/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Cashier Greenland, Rachel Title: Tutor 0 Rate of Pay: $8.05 Start Date: 11/17/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Sandwich Artist Laetsch, Nicholas Title: Office Aide Rate of Pay: $8.05 Start Date: 11/28/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Cook Madril, Timothy Title: Office Aide Rate of Pay: $8.05 Start Date: 12/19/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Front Desk/Administrative Assistant

(Continued)

Employment Information Date: 01/11/17 Page 7 Manis, Joshua Title: Support Technician Rate of Pay: $13.54 Start Date: 11/28/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Program,Coordinator/Marketing Director Marquam-Jahns, Mary Title: Facilitator Rate of Pay: $15.00 Start Date: 12/03/2016 Highest Degree Earned: Master of Arts, Human Development and Education Awarding Institution: St. Mary’s University Most Recent Previous Job: Director of Campaign and Planned Giving Marquez, Taylor Title: Support Technician Rate of Pay: $13.54 Start Date: 11/14/2016 Highest Degree Earned: Bachelor of Arts, Art Studies Awarding Institution: Arizona State University Most Recent Previous Job: Copy Center Coordinator Molina-Gutierrez, Maria Title: Curriculum Coordinator Rate of Pay: $24.22 Start Date: 12/07/2016 Highest Degree Earned: Bachelor of Arts, Education Awarding Institution: University of Arizona Most Recent Previous Job: Teacher Pacheco, Heather Title: Office Aide Rate of Pay: $8.05 Start Date: 12/19/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Front Desk Associate Parker, Belinda Title: Support Technician Rate of Pay: $13.54 Start Date: 11/28/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Relationship Banker

(Continued)

Employment Information Date: 01/11/17 Page 8 Pastryk, Allen Title: Tutor 0 Rate of Pay: $8.05 Start Date: 11/23/2016 Highest Degree Earned: Bachelor of Arts, English/Writing Literature Awarding Institution: University of Pennsylvania Most Recent Previous Job: Adjunct Faculty, Writing Perez-Abreu, Susan Title: Instructor, Upward Bound Rate of Pay: $21.38 Start Date: 01/03/2017 Highest Degree Earned: Master of Science, Clinical Mental Health Counseling Awarding Institution: University of Phoenix Most Recent Previous Job: Spanish Teacher Rahm, Ayala Title: Workforce Trainer Rate of Pay: $15.00 Start Date: 12/03/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Paramedic/Firefighter 2 Ringston, Christopher Title: Workforce Trainer Rate of Pay: $15.00 Start Date: 12/03/2016 Highest Degree Earned: Bachelor of Fine Arts, Three-Dimensional Studies Awarding Institution: University of Arizona Most Recent Previous Job: Firefighter/EMT Robins, Tori Title: Tutor 0 Rate of Pay: $8.05 Start Date: 11/15/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Undergrad Intern Spencer, Silas Title: Workforce Trainer Rate of Pay: $15.00 Start Date: 11/28/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Firefighter

(Continued)

Employment Information Date: 01/11/17 Page 9 Todorovich, Brandy Title: Office Aide Rate of Pay: $8.05 Start Date: 11/28/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Sales Associate Trujillo, Jesse Title: Tutor Rate of Pay: $8.05 Start Date: 11/21/2016 Highest Degree Earned: Bachelor of Science, Microbiology Awarding Institution: Northern Arizona University Most Recent Previous Job: Intern Twinfeathers, Kathryn Title: Facilitator Rate of Pay: $15.00 Start Date: 11/28/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Customer Service Representative Vicenti, Elisa Title: Office Aide Rate of Pay: $8.05 Start Date: 12/19/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: N/A Wheeler, Austin Title: Tutor 0 Rate of Pay: $8.05 Start Date: 11/14/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Line Crew Member William-Mapp, Baraka Title: Curriculum Coordinator Rate of Pay: $24.22 Start Date: 11/22/2016 Highest Degree Earned: Doctor of Philosophy, Environmental Science Awarding Institution: Jackson State University Most Recent Previous Job: AmeriCorps VISTA

(Continued)

Employment Information Date: 01/11/17 Page 10 Williamson, Jeremy Title: Workforce Trainer Rate of Pay: $15.00 Start Date: 12/02/2016 Highest Degree Earned: Bachelor of Science, Physiology Awarding Institution: University of Arizona Most Recent Previous Job: Paramedic Willis, Russell Title: Workforce Trainer Rate of Pay: $15.00 Start Date: 12/02/2016 Highest Degree Earned: Juris Doctorate, Law Awarding Institution: Indiana University Most Recent Previous Job: Consultant Direct Appointments: Franco Moreno, Katherine Effective: 11/30/2016 From: Laboratory Specialist, BCT To: Laboratory Specialist, BCT Retirements: Aguilar, Estela D. Student Services Advanced Specialist DC – Student Services Start Date: 11/05/2003 End Date: 12/16/2016 Barkley, Anita L. Fiscal Supervisor WC – Administrative Services Start Date: 06/10/1996 End Date: 02/03/2017 Benton, Mary E. Student Services Technician EC – Computer Information Systems Start Date: 11/12/1991 End Date: 12/16/2016

(Continued)

Employment Information Date: 01/11/17 Page 11 Brito, Monica J. Instructional Faculty NW - Spanish Start Date: 08/19/1991 End Date: 01/11/2017 D’Angelo, Fred M. Instructional Faculty DC – Computer Information Systems Start Date: 08/18/2010 End Date: 12/16/2016 Felty, Christina Administrator WC – Arts and Humanities Start Date: 10/28/1995 End Date: 01/03/2017 Files, Margaret K. Instructional Faculty WC - Writing Start Date: 08/17/1987 End Date: 01/13/2017 Houston, Patricia G. Administrator DC –Communications Start Date: 07/31/1989 End Date: 02/15/2017 Kokroko, Joseph E. Laboratory Technician DC - Languages Start Date: 03/31/2003 End Date: 02/24/2017 Morrison, Eric Instructional Faculty WC - Reading Start Date: 08/21/1995 End Date: 01/11/2017 Silvas, Walter G. Masterials Management Specialist DO – Maintenance and Security Operations Start Date: 12/15/1986 End Date: 01/06/2017

(Continued)

Employment Information Date: 01/11/17 Page 12

Separations:

Carter, Andrew J. IT Advanced Analyst DO – Development Services End Date: 11/28/2016

Mergler, Mark A. Laboratory Specialist WC - Chemistry End Date: 11/28/2016

2014-17 Strategic Plan: Employment Information not applicable

Approvals

Contact Person ______________________________________ D.C. Berryman

Chancellor _______________________________________ Lee D. Lambert, J.D.

(Continued)



ACTION ITEM



Adjunct Faculty Appointments Dolores Duran-Cerda, Provost and Executive Vice

Chancellor (Acting) (206-4999)

Recommendation: The Chancellor recommends these individuals as certified adjunct faculty applicants. The Chancellor also recommends these individuals be approved for use as a pool of employees for current and future adjunct faculty assignments and as temporary non-credit instructors in areas for which they are qualified. Justification: The positions identified below are necessary for the College to deliver its programs and services. The current rate of pay for adjunct faculty is $800.00 per load hour. Name: Busby, Melissa J. Discipline(s): Student Success (Academic) Start Date: 11/12/2016 Education: Bachelor of Science, Sociology; Master of Art, Counseling, both degrees awarded

by Western New Mexico University, Silver City, New Mexico Experience: More than three years of experience as a counselor and assistant director at

Western New Mexico University early Childhood Family Counseling Center. Name: Chappel, Linda L. Discipline(s): Art (Academic), Art for Personal Development (Developmental) Start Date: 1/17/17 Education: Bachelor of Science, Art, University of Wisconsin-Madison, Madison, Wisconsin;

Master of Arts, Art History, University of Arizona, Tucson, Arizona Experience: Over twelve years of experience teaching art courses for The Art Institute of

Tucson. Name: Docks, Daniel L. Discipline(s): Writing, Literature (Academic) Start Date: 1/17/17 Education: Bachelor of Arts, Psychology, University of Michigan, Ann Arbor, Michigan;

Master of Arts, English, Wayne State University, Detroit, Michigan. Experience: Over thirty years of experience teaching English courses at the high school level

and also has been a tutor.

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Adjunct Faculty Appointments Date: 1/11/17 Page 2 Name: Demers, J.D., Sarah E. Discipline(s): Administration of Justice, Business Law, Gender and Women’s Studies

(Academic), Paralegal (Occupational/Workforce), Writing (Developmental) Start Date: 01/21/2017 Education: Bachelor of Arts, English/Women’s Studies, University of Delaware, Newark,

Delaware; Master of Arts, Gender and Women’s Studies, University of Arizona, Tucson, Arizona, Juris Doctor, Law, University of Arizona, Tucson, Arizona

Experience: Over five years practicing law in the State of Arizona. Over four years of teaching undergraduate students.

Name: Elshorbagy, Ph.D., Walid E. Discipline(s): Engineering, Mathematics (Academic) Start Date: 01/18/2017 Education: Master of Science, Civil and Environmental Engineering, Utah State University,

Logan, Utah; Doctor of Philosophy, Civil Engineering, University of Arizona, Tucson, Arizona

Experience: Eighteen years of teaching undergraduate and graduate courses at a university abroad.

Name: Gaspar, Ph.D., Andras Discipline(s): Astronomy, Physics (Academic) Start Date: 01/17/2017 Education: Doctor of Philosophy, Astronomy, University of Arizona, Tucson, Arizona Experience: Over four years of teaching undergraduate courses at the university level, both in

the U.S. and abroad. Name: Ghanbari, Nasrin Discipline(s): Mathematics, Physics, Engineering, Optical Science (Academic) Start Date: 01/17/2017 Education: Bachelor of Science, Electrical Engineering; Master of Science, Electrical and

Computer Engineering; Master of Science, Optical Science, all degrees awarded by University of Arizona, Tucson, Arizona

Experience: Over three years of experience working as an optical scientist and three years as a graduate assistant teaching optical science and engineering courses.

Name: Jacobsen, Linda L. Discipline(s): Writing, Literature (Academic), Business (Occupational/Workforce) Start Date: 01/17/2017 Education: Bachelor of Science, Business and Management, University of Redlands,

Redlands, California; Master of Arts, English, University of San Diego, San Diego, California; Master of Arts, Liberal Studies, Duke University, Durham, North Carolina

Experience: Over fourteen years of teaching as an adjunct in the English department.

(Continued)

Adjunct Faculty Appointments Date: 1/11/17 Page 3 Name: Mattick, Lucas S. Discipline(s): Mathematics (Academic) Start Date: 1/17/17 Education: Bachelor of Arts, Mathematics, California State University Channel Islands,

Camarillo, California; Master of Science, Mathematics, San Jose State University, San Jose, California

Experience: Over three years of experience teaching undergraduate mathematics courses. Name: Miller, Morgan E. Discipline(s): Writing, Literature (Academic) Start Date: 1/17/17 Education: Bachelor of Science, English, Loyola University, New Orleans, Louisiana;

Master of Fine Arts, Creative Writing, University of Arizona, Tucson, Arizona. Experience: Over three years of experience teaching English courses at the University of

Arizona. Name: Nicholson, Thomas W. Discipline(s): ROTC Air Force (Occupational/Workforce) Start Date: 01/17/2017 Education: Bachelor of Science, Political Science, U.S. Air Force Academy, Colorado

Springs, Colorado Experience: Over twenty seven years of experience working as a colonel in the Air Force. Name: Peterson, Brittany F. Discipline(s): Biology (Academic) Start Date: 01/17/2017 Education: Bachelor of Science, Biology, Western Illinois University, Macomb, Illinois;

Master of Science, Biology, Western Illinois University, Macomb, Illinois; Doctor of Philosophy, Entomology, Purdue University, West Lafayette, Indiana

Experience: Over four years as teaching assistant for college level biology courses. Name: Pickell, Michael S. Discipline(s): Business, Management, Marketing (Academic), Computer Information Systems,

Computer Software Applications, Human Resources (Occupational/Workforce) Start Date: 01/17/2017 Education: Associate of Arts, Liberal Arts, San Diego City College, San Diego, California;

Bachelor of Science, Information Technology, University of Phoenix, Phoenix, Arizona; Master of Business Administration, Business Administration, Phoenix, Arizona

Experience: Over four years teaching high school technology and business. Owner of a computer business to repair computers, create web sites, and teach workshops related to software.

(Continued)

Adjunct Faculty Appointments Date: 1/11/17 Page 4 Name: Qureshi, Darian Z. Discipline(s): Philosophy, Humanities, Political Science (Academic) Start Date: 01/17/2017 Education: Bachelor Philosophy/Political Science; University of Arizona, Tucson, Arizona;

Master of Science, Foreign Service, Georgetown University, Washington, D.C., Master of Arts, Philosophy, Bowling Green State University, Bowling Green, Ohio

Experience: Over five years teaching political science at community college level. Name: Rollins, Ph.D., Tony J. Discipline(s): Education, Education-General/Post Degree, Mathematics (Academic); Business

Mathematics (Occupational/Workforce) Start Date: 1/18/17 Education: Bachelor of Arts, Mathematics, University of Missouri, Colombia, Missouri;

Master of Arts, Mathematics, University of Kansas, Lawrence, Kansas. Experience: Over thirty years of experience teaching mathematics courses at the college level

and previously taught at the high school level. Name: Schuetze, Michael E. Discipline(s): Education-General/Post Degree (Academic) Start Date: 01/17/2017 Education: Bachelor of Arts, History, University of Arizona, Tucson, Arizona; Master of

Education, Bilingual/Multicultural Education, Northern Arizona University, Flagstaff, Arizona

Experience: Over six years of work experience as a school principal in a Middle Eastern country. Over nine years of adjunct teaching education courses at Pima Community College.

Name: Taylor, Margaret Y. Discipline(s): Medical Laboratory Technician (Occupational/Workforce) Start Date: 01/17/2017 Education: Bachelor of Science, Health Science in Professional Development and Advanced

patient Care, Grand Canyon University, Phoenix, Arizona Experience: Over several years of work experience in health care setting ranging from

phlebotomist to medical laboratory technician. Name: Willis, Ph.D., Joseph J. Discipline(s): Writing (Academic), General Technical Writing (Academic) Start Date: 01/17/2017 Education: Bachelor of Arts, English, Southern Utah University, Cedar City, Utah; Master of

Arts, English-Creative Writing, Northern Arizona University, Flagstaff, Arizona; Doctor of Philosophy, Critical Theory, University of Nottingham, Nottingham, England (evaluated by Academic Evaluation Services, Inc., Tampa, Florida)

Experience: Over seven years of teaching undergraduate writing related courses in college/university setting, both in the Unites States and abroad.

(Continued)

Adjunct Faculty Appointments Date: 1/11/17 Page 5

Approvals

Contact Person ______________________________ Dolores Durán-Cerda, Ph.D.


(Continued)



INFORMATION ITEM Meeting Date: 1/11/2017 Item Number: 3.4


Arizona Minimum Wage Increase for Unclassified Pay Rates for Temporary Employment

Daniel Berryman Vice Chancellor for Human

Resources, (206-4586) Information: The Chancellor submits the following information regarding the increase for the Arizona Minimum Wage:

Effective January 1, 2017, the Arizona minimum wage increased to $10.00 per hour. In order to comply with state law, the Unclassified Pay Schedule for temporary employee pay rates has changed as follows:

Grade Title New Rate per Hour

CD Courier Driver $10.00

CSO Community Service Officer $10.00

MS Maintenance Support $10.00

ITHLP Help Desk Student Assistant $10.00

INSA Instructional Aide $10.00

CLER Office Aide $10.00

ACCA1 Access Assistant I $10.00

TUTR 0 Tutor 0 $10.00

RA Residential Assistant $10.00

RS Residential Supervisor $10.00

EA1 Event Assistant I $10.00

EA2 Event Assistant II $10.00

PA1 Production Assistant I $10.00

Arizona Minimum Wage Date: 1/11/17 Page 2

Financial Considerations:

The estimated increase to annual salaries for positions in these salary grades is 24.2%. It is expected that current funding sources will be allocated for appropriate budget adjustments for the remainder of this fiscal year.

Approvals

Contact PersonDaniel Berryman






Administrative Procedure Changes Chancellor’s Office (206-4650)

Information:

For your information, the Chancellor informs the Governing Board of the following changes to Administrative Procedures. Changes are being made as part of the comprehensive review and reorganization of all policies.

AP 2.20.01 Drug-and Alcohol-Free Environment – Revised

Approvals

Chancellor______________________________________ Lee D. Lambert, J.D.

Draft — 11/10/16 AP 2.20.01

1

PimaCountyCommunityCollegeDistrict Administrative Procedure

AP Title: Drug-and Alcohol-Free

Environment

AP Number: AP 2.20.01

Adoption Date: 5/16/08

Schedule for Review & Update: Every two years

Review Date(s): 11/23/11, 10/8/14, 7/15/15, 6/23/16,

10/28/16, 11/10/16

Revision Effective Date(s): 11/23/11, 6/23/16, 10/28/16

Sponsoring Unit/Department: Human Resources / Office of the Provost

Policy Title(s) & No(s).: Drug-Free Environment, BP 2.20

Legal Reference: Omnibus Drug Initiative Act of 1988,

Public Law No. 100-690 (“Drug-Free

Workplace Act of 1988”); Drug-Free

Schools and Communities Act of 1989,

CFR Part 382; Arizona Medical

Marijuana Act, A.R.S. § 36-2801, et seq.;

A.R.S. § 23-493, et seq.

Cross Reference: Drug-Free Environment BP 2.20;

Personnel Policy Statement for College

Employees, BP 5.01; Student Code of

Conduct

PURPOSE

Pima Community College (“PCC” or the “College”) has a compelling interest in is

committed to providing and maintaining a safe, learning and work healthy, and

productive environment for its students, employees, and the public visitors, that is

free from the hazards associated with drug and alcohol abuse in accordance with

the Drug-Free Workplace Act of 1988 and the Drug-Free Schools and

Communities Act of 1989. In furtherance of that commitment, PCC issues this

Draft — 11/10/16 AP 2.20.01

2

Administrative Procedure (AP). In addition, it is the purpose of this policy This

AP is also intended to ensure compliance with the Arizona Drug Testing of

Employees Act, A.R.S. § 23-493 et seq. This AP also provides the College’s

process by which it complies with the Arizona Medical Marijuana Act, A.R.S. §

36-2801, et seq.

Exceptions to this AP may be granted by the Chancellor or his/her designee for

College-sponsored and approved events, on or off College property, where alcohol

may be served.

SECTION 1: Definitions

“Alcohol” means a beverage intended for human consumption that contains

ethanol in a concentration over one half of one percent (0.5%) by volume. This

definition does not include prescribed or over-the-counter medications or extracts

intended for use as flavorings in food preparation.

“AP” means Administrative Procedure, which replaces the term “Standard Practice

Guide” (“SPG”).

“AZPOST” means the Arizona Peace Officer Standards and Training Board.

“CDL” means “Commercial Driver’s License.”

“College community” means, collectively, all persons employed by, volunteering

for, enrolled in classes at, or visiting the College or attending any College

sponsored activity.

“College property,” “College campus,” or “College premises” means any building

or grounds owned, leased, operated, or controlled by the College.

“College Sponsored Activity” means any event, activity, or endeavor officially

sanctioned by the College or any on- or off-campus activity initiated, aided,

authorized, or supervised by the College’s administration or official organizations.

Except when students are being escorted or hosted by College employees, this

definition does not include off-campus, after-hours business meals, entertainment,

fundraisers, conferences and association meetings, or other social settings where

alcohol is not expressly prohibited.

“Conviction” means any finding or adjudication of criminal guilt, including one

based on a plea of no-contest.

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3

“Current use of any drug” means drug use that has occurred recently enough to

justify a reasonable belief that an individual’s drug use is ongoing. Current use of

any drug is not limited to any specific time frame and depends on the facts of each

individual’s case.

“Drug” or “drugs” mean any controlled substance (including marijuana) under

Schedule I through V of the Controlled Substances Act (21 U.S.C. § 812). “Drug”

also includes prescription medication, over-the-counter medication, or other over-

the-counter substances when the use of such medication or other substance results

in impairment of the user.

“Employee” means any person employed by the College on a full-time, part-time,

temporary, or regular basis or directly engaged in the performance of work under

the provision of a contract with the College. This definition does not include

unpaid volunteers.

“FMCSA” means Federal Motor Carrier Safety Administration

“Illicit” means prohibited by state or federal law or College policy.

“Impairment” or “Impaired” means an adverse physical or mental effect on an

individual caused by the use of alcohol or drugs, including a diminished capacity

for speech, cognition, judgment, movement, balance, dexterity, agility, and/or

coordination.

“Medical marijuana cardholder” or “Cardholder” means a person who possesses a

valid registry identification card issued by the Arizona Department of Health

Services pursuant to A.R.S. § 36-2801, et seq.

“Drug Paraphernalia” means items used for the purpose of preparing, injecting,

ingesting, inhaling, or otherwise using drugs.

“Reasonable suspicion” exists when an employee exhibits behavior that an average

person of ordinary intelligence, exercising ordinary care, skill, and judgment,

would believe suggests impairment from drug or alcohol use, including but not

limited to, any of the following:

• Observed use of alcohol or illicit drugs during work hours or on College

property;

• Excessive tardiness or excessive early departure from work;

• Excessive or unauthorized absences that are not otherwise explainable;

Draft — 11/10/16 AP 2.20.01

4

• Accidents on the job in which injuries or property damage occur;

• Significant changes in personal behavior, appearance, or physical care that

are not otherwise explainable, including, without limitation, any of the

following:

- An odor of alcohol, marijuana, or other drugs;

- Unusually glassy eyes;

- Unusually dilated or constricted pupils;

- Difficulty maintaining balance;

- Uncharacteristically slow, rapid, slurred, or incoherent speech;

- Uncharacteristic aggressiveness or other displays of emotion not

appropriate to the circumstances or situation;

• Deteriorating work performance that is not attributable to other factors;

• Statements by the employee implying the use of alcohol or illicit use of

drugs during a time period that could result in impairment of the employee’s

job performance;

• Arrests involving drug or alcohol use during, immediately before, or

immediately after an employee’s scheduled work hours.

“Safety sensitive position” means any job that requires the performance tasks or

duties that could affect the safety or health of the employee performing the task or

of other individuals, including, but not limited to, any of the following:

Providing law enforcement, public safety, security, or medical services;

Operating a motor vehicle, machinery, or power tools;

Repairing, maintaining, or monitoring the performance of any equipment,

machinery, or manufacturing process, the malfunction or disruption of which

could result in injury or property damage;

Preparing or handling food, medicine, or medical equipment;

Handling, inspecting, transporting, or disposing of hazardous materials or

volatile chemicals;

Participating in a program which an accreditor or other external authority

has identified as requiring drug or alcohol testing;

Working in any occupation regulated pursuant to Arizona Revised Statutes

Title 32, “Professions and Occupations”.

“Student” means any person currently enrolled in courses at the College on either a

full-time or part-time basis, as well as any person currently registered for or

participating in continuing-education classes through the College.

“Under the influence” means a person’s mental or physical functioning is impaired

as a result of the immediate effects of the presence of alcohol or drugs in the

person’s system.

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5

“Visitor” means any person physically present on College property or in

attendance at a College Sponsored Activity who is not a current Student,

Employee, or authorized Volunteer.

“Volunteer” means any unpaid individual who is not an Employee or Student of

the College, and is authorized by the College to perform and voluntarily performs

services for the College without promise, expectation, or receipt of compensation,

future employment, or other tangible benefit, including academic credit. A

Volunteer is not an Employee of the College for any purpose.

SECTION 2: Possible Legal Sanctions

Local, state, and federal laws prohibit the unlawful manufacture, distribution, sale,

dispensing, possession, storage, or use of alcohol and illicit drugs. If convicted of

violating one or more of these laws, an individual could be sentenced to

imprisonment, fines, probation, and/or mandatory community service. PCC will

cooperate fully with the local, state, and federal authorities in the enforcement of

all applicable laws.

SECTION 3: Health Risks

There are known health risks associated with the use and abuse of alcohol and

drugs. The excessive use, misuse, or abuse of alcohol or any drug, legal or illegal,

may cause intoxication and impairment, as well as physical, psychological, and

social harm. Alcohol and/or any drug used in excess over time can produce illness,

disability, and death.

SECTION 4: PCC Statement On Medical Marijuana

The Arizona Medical Marijuana Act (A.R.S. § 36-2801, et seq.) (“the Act”)

authorizes the possession and use of marijuana for medical purposes by certain

registered individuals (“Cardholders”). However, A.R.S. § 15-108 expressly

prohibits the use or possession of marijuana on the campus of any public

university, college, or community college, even by registered Cardholders.

Furthermore, the Act conflicts with federal laws governing controlled substances in

that the distribution, use, and possession of marijuana remain illegal under the

federal Controlled Substances Act, Drug-Free Schools and Communities Act

(“DFSCA”), and Drug-Free Workplace Act (“DFWA”). Pursuant to the DFSCA

and DFWA, any institution that receives federal funding must institute and enforce

Draft — 11/10/16 AP 2.20.01

6

a drug-prevention program and prohibit the manufacture, use, and distribution of

federally controlled substances, including marijuana, or risk being disqualified

from receiving future federal funding. PCC receives federal funding in the form of

student financial aid and grants that would be in jeopardy if those federal laws did

not take precedence in the College’s policies.

Because of its obligations under federal law, and to ensure students’ and the

College’s continued access to federal student loans and grants, PCC will continue

to prohibit all marijuana use, possession, and distribution on College property or

during any College Sponsored Activity. Employees and students who violate this

policy may be subjected to disciplinary sanctions and possible criminal action even

if they are registered medical marijuana Cardholders.

SECTION 5: Employees

A. Standards of Conduct for Employees

All employees are required to report to work, and remain during all working hours,

unimpaired by alcohol or drugs and in a condition fit to perform the duties of their

respective positions.

SECTION 1: PCC Statement On Drug-Free Environment

Standards of Conduct

The College prohibits the unlawful manufacture, distribution, dispensing,

possession or use of illicit drugs and alcohol on College premises, while

conducting College business or at any time which would interfere with the

effective conduct of the employee’s work for the College. Every PCC employee is

subject to this Statement AP and to all applicable College PCC drug and alcohol

policies, including PCC Board Policy 2.20 and PCC Personnel Policy Statement

for College Employees. Violations will could result in disciplinary sanctions up to

and including discharge termination of employment.

Conditions of Employment

As a condition of their continued employment with PCC, all employees must abide

by this AP and all of the terms of College’s drug and alcohol policies.

Further, as a condition of employment, all employees, including those on a contract

or grant, must notify the Vice Chancellor of Human Resources or designee of any

Draft — 11/10/16 AP 2.20.01

7

criminal drug statute conviction for a violation occurring in the workplace no later

than five days after that conviction. Any employee convicted of a criminal drug

statute violation occurring in the workplace is required to satisfactorily participate

in a drug-abuse assistance or rehabilitation program.

Legal Sanctions

Local, state and federal laws prohibit the unlawful manufacture, distribution,

dispensing, possession or use of illicit drugs and unlawful possession, use or

distribution of alcohol. Conviction for violating these laws can lead to

imprisonment, fines, probation, and assigned community service. Pima County

Community College District will fully subscribe to and cooperate with the local,

state and federal authorities in the enforcement of all applicable laws.

Health Risks

There are definite health risks associated with the use of alcohol and illegal

substances. Alcohol or any other drug used in excess over time can produce

illness, disability, and death. The use of any substance taken as a medicine or for

pleasure, legal or illegal, may cause medical, psychological, and social harm with

the potential of intoxication, physical toxicity, and dependence.

B. Support Resources

Employees needing help in dealing with drug and/or alcohol problems are

encouraged to seek it help, either through their own resources or through the

College’s Employee Assistance Program (“EAP”)., which is a regular employee

benefit. All PCC employees can obtain completely confidential, 24-hour EAP

services through Jorgensen Brooks by calling (520)-575-8623 or toll free at (800)

520-5400, or through www.jorgensenbrooks.com.

Although violations of College policies or unacceptable work performance will not

be excused because an employee has sought assistance, Cconscientious efforts to

seek obtain such help will not jeopardize any employee’s job, and will not be noted

in any the employee’s personnel file. In cases of possible drug overdose or alcohol

poisoning, health and safety are the College’s primary concerns, and employees are

strongly encouraged to call for medical assistance for themselves or others who

may be dangerously impaired.


http://www.jorgensenbrooks.com/

Draft — 11/10/16 AP 2.20.01

8

Although the Arizona Medical Marijuana Act (A.R.S. § 36-2801 et seq.) authorizes

possession and use of marijuana for medical purposes, the Act and A.R.S. § 15-108

does not authorize such possession or use in public places, including campuses or

any public college and university. Furthermore, distribution, use, and possession

of marijuana remain illegal under federal law, including the Controlled Substances

Act, Drug-Free Workplace Act, and Drug-Free Schools and Communities Act.

Because of its obligations under federal law, Pima Community College will

continue to prohibit marijuana possession and use on College property for any

purpose. Employees and students who violate this policy may be subject to

disciplinary and possible criminal action.


“AP” means Administrative Procedures which replaces Standard Practice Guide

(SPG)

“Conviction” includes all criminal convictions, including those based on pleas of

no-contest.


justify the College’s reasonable belief that involvement with drugs is ongoing.

Current use of any drug is not limited to any specific time frame and depends on

the facts of each individual case.

“Drug” or “drugs” mean any substance considered unlawful (including marijuana)

under Schedule I through V of the Controlled Substances Act (21 U.S.C. § 812)

“Drug” also includes prescription medication, over-the-counter medications, or

other over-the-counter substances when the use of such prescription or over-the-

counter medications or substance is not for the purpose for which the medication or

substance was intended and results in the employee being impaired at work.

“Employee” means any person employed (full-time or part-time, on a temporary or

regular basis) by the College or directly engaged in the performance of work under

the provision of a contract with the College.


Draft — 11/10/16 AP 2.20.01

9

“Impairment” is defined as means symptoms that an employee may be under the

influence of drugs or alcohol and that may decrease or lessen the employee’s

performance of the duties or tasks of the employee’s job position including:

Changes to the employee’s speech, walking, standing, physical dexterity,

agility, coordination, actions, movement, demeanor, appearance, clothing or

odor.

Irrational or unusual behavior.

Negligence or carelessness in operating equipment, machinery or production

or manufacturing processes.

Disregard for the safety of the employee or others.

Involvement in an accident that results in serious damage to equipment,

machinery or property.

Any other symptoms causing a reasonable suspicion of the use of drugs or

alcohol.

“Medical marijuana cardholder” means a person who possesses a valid registry

identification card issued by the Arizona Department of Health Services pursuant

to A.R.S. § 36-2801 et seq.

“Reasonable cause” means a ground for the supervisor’s belief that an employee is

impaired by drugs or alcohol in violation of this document. The determination that

reasonable cause exists shall be based on any one or more of the following: exists

when an employee exhibits patterns of behavior that suggest impairment from drug

or alcohol use or when job performance or safety is affected. Behaviors that might

be considered use or abuse of drugs or alcohol, include but are not limited to:

1. Direct observation by a supervisor of an employee using or possessing drugs

and/or alcohol or of the physical symptoms of the employee’s being impaired

by drugs or alcohol.

2. Observations of a pattern of abnormal and/or erratic behavior by an employee

that is indicative of probable alcohol and/or drug use.

3. Specific physical, behavioral, speech and/or performance indicators of probable

alcohol and/or drug use or possession by an employee.

4. Information about an employee’s possession or use of alcohol and/or drugs

when such information is obtained from a reliable and credible source and

verified by the Chief Human Resources Officer. Employees who, in good faith,

report what they believe to be a workplace violation of this document will have

their reports treated as confidential to the extent reasonably possible.

5. Information from a reliable and credible source and verified by the College that

an employee has been arrested for and/or convicted of a drug offense.

• Observation by the supervisor or observation by a reliable and credible source

of using or possessing drugs or alcohol during work hours.

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10

• Excessive tardiness arriving to work, returning from breaks, excessive early

leaves, or unauthorized leaves, or consistent and excessive absences.

• Accidents on the job.

• Significant swings in normal behavior, morale, or level of productivity.

• Inattention to work or assigned duties and poor judgment.

• Over-reaction to real or imagined criticism.

• Observation of a pattern of abnormal or erratic behaviors

• Poor or inappropriate student, colleague or customer interaction.

• Changes in physical care and physical care behaviors.

• Statements by the employee or by a credible and reliable source implying use

or abuse of drugs or alcohol in a time period that may affect job performance.

• Verification by the College of legal action or arrests involving drug or alcohol

use that occur during work hours or may impact work hours

• Other actions or behavior not noted that demonstrate impaired behavior and/or

judgment.

“Safety sensitive position” means any job that includes tasks or duties that the

College employer in good faith believes could affect the safety or health of the

employee performing the task or others, including any of the following:

Operating a motor vehicle, other vehicle, equipment, machinery or power

tools.

Repairing, maintaining or monitoring the performance or operation of any

equipment, machinery or manufacturing process, the malfunction or

disruption of which could result in injury or property damage.

Performing duties in the residential or commercial premises of a customer,

supplier or vendor.

Preparing or handling food or medicine.

Programs in which an accreditor or other external authority has identified as

requiring drug or alcohol testing.

Working in any occupation regulated pursuant to Title 32.

“SPG” means standard practice guide.

C. Prohibited Conduct for Employees

Employee shall not:

No PCC employee shall engage in any of the following conduct:

1. Violate any of the provisions of this AP; document.

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11

2. Refuse to submit to a drug/alcohol test when directed to do so; fail to report

immediately at the specified date and time to the designated testing facility

when directed by the College’s HR office to submit to a drug/alcohol test; or

attempt to interfere, with or alter, substitute, or in any way affect the

outcome of a drug/alcohol testing procedure, or submit a false sample for

testing;

3. Report for duty work or remain on duty at work when impaired by alcohol,

and/or drugs, or a combination of both.;

4. Use, distribute, manufacture, dispense, sell, store, or possess alcohol or illicit

drugs, including marijuana, on College property, during the employee’s

scheduled work hours, while on official College business, during any formal

or informal College Sponsored Activity, or in a College-supplied vehicle;

Use, distribute, manufacture, dispense, or possess alcohol or drugs on

College premises or as part of any of its activities.

5. Possess or be impaired by medical marijuana on College property, during

the employee’s scheduled work hours, while on official College business,

during any on- or off-campus College Sponsored Activity, or in a College-

supplied vehicle, even if the employee is an authorized medical marijuana

Cardholder. Possession and use of marijuana while on duty or at any

College site and/or being impaired by the use of medical marijuana while on

duty or at any College site, is never permitted, even for authorized medical

marijuana cardholders.

6. Test positive for any drug at any time without a legal basis for use of that

drug. For the purpose of this AP, a positive drug test result is one that

indicates the presence of a drug in the employee’s system that cannot be

explained by the prescribed use of otherwise legally obtained prescription

medications or other legitimate reason. Employees who only test positive

for the presence of marijuana will not be found in violation of the College's

drug and alcohol policy if a) they are current medical-marijuana

Cardholders; b) they do not demonstrate signs of impairment on College

property, during any College Sponsored Activity, or during or immediately

before or after their scheduled work hours; c) they do not use, possess, or

distribute marijuana on College property or during any College Sponsored

Activity, and d) their test results are consistent with their use of marijuana

during their non-work hours in the amount prescribed to them; Test positive

for drugs at any time. For the purpose of this AP, a positive drug test result

Draft — 11/10/16 AP 2.20.01

12

is one that indicates the use of a drug and such use cannot be explained by

the appropriate use of prescription medications or other legitimate reason.

Requirements for some employees, such as those in Safety-Sensitive Positions,

may be more restrictive than and supersede those stated in this section. Current

College employees and prospective applicants should contact each department

directly for specific testing requirements and procedures.

D. Special Restrictions and Provisions for Employees in Safety Sensitive

Positons

No employee in a Safety Sensitive Position may use any drug, including legal

drugs, prescribed by a physician or otherwise, if the College possesses reliable

information that use of that drug could impair or otherwise negatively affect the

employee’s job performance. Employees must work with their physicians to

ensure impairment does not occur. (See also Duty to Disclose Use of Medications,

below).

In addition to this general prohibition, employees in the following positions must

comply with additional, specific requirements as noted:

1. Personnel with a CDL are required to follow the FMCSA, 49 CFR Part 382.

2. Commissioned Law Enforcement personnel certified through AZPOST must

comply with any rules and requirements promulgated by AZPOST with

respect to the use or possession of marijuana or the association with a

medical marijuana dispensary pursuant to the Arizona Medical Marijuana

Act.

Employees in “safety sensitive” positions may not use any drug, whether

legal, prescribed by a physician or otherwise, if the College possesses

reliable information that such drug use could cause an impairment or

otherwise decrease or lessen the employee’s job performance or ability to

perform the employee’s job duties.

Commissioned Law Enforcement personnel certified through AZPOST must




Act.

Draft — 11/10/16 AP 2.20.01

13

Notwithstanding the above, the appropriate possession of drugs when required

to perform one’s job is not considered prohibited conduct.

E. Process and Procedures for Employees

1. This AP will be administered by the College’s Chief Human Resources

(“HR”) office Officer.

2. All drug and/or alcohol testing will be considered paid work time.

3. All employees are may be subject to alcohol and drug testing pursuant to this

AP.

4. All employees shall receive a copy of this AP document at the time of their

initial employment with the College and after any updates and changes to

this AP document. As an alternative to providing a printed copy of the

document to an employee, the College may give written notice of the URL

address where this AP document can be reviewed.

5. Upon the approval of the Chief Human Resources Officer, the Employee

Relations Office The College’s HR office shall schedule all drug testing,

arrange for the transportation of employees to and from such testing, when

necessary, and maintain all testing documentation.

A description of the testing methods and collection procedures to be used and a

statement on confidentiality of the test results shall be made available to all

employees on the College Intranet.

6. Specific programs, College divisions, and units with “safety sensitive

positions” may have operational procedures that expand on these general

procedures for the College based on the regulations required for those

specific programs, divisions and units.

F. Confidentiality

All drug and/or alcohol testing, monitoring, and related activities are confidential.

All employees involved in the drug and/or alcohol testing process, including the

employee being tested may only communicate information with persons in “need

to know” positions. Documentation must be maintained in a secure and

confidential location by the College’s HR office.

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14

G. Disciplinary Action

An employee who violates this AP may be subject to discipline in accordance with

College policy up to and including termination of employment. (See Personnel

Policy Statement for College Employees, Section V).

Minor procedural errors in the implementation of this AP, as determined by the

College’s HR office, shall not be grounds for invalidating the results of a drug test

or overturning discipline imposed pursuant to this AP.

H. Duty to Disclose Use of Medication

The College understands employees under a physician’s care may be required to

use prescription drugs. However, an employee’s abuse or misuse of otherwise

legal prescription drugs will be addressed per this AP in the same manner as an

employee’s abuse or misuse of illicit drugs or alcohol.

An employee may inform the Chief Human Resources Officer or designee of his or

her prescription or regular non-prescription drug use if the employee believes that

such use may impact his or her compliance with this AP.

An employee must inform the College’s HR office of the employee’s prescription

or non-prescription drug use if such use will or is reasonably likely to impair the

employee’s ability to perform the essential functions of the employee’s job. The

information supplied will be kept confidential except, where appropriate, the

College’s HR office may share the information with the employee’s supervisor and

other appropriate administrators, including the Chancellor.

An employee may be required to provide medical documentation necessary to

confirm that the employee’s use of a prescription or non-prescription drug will not

impair his or her from performing the essential functions of his or her job, with or

without a reasonable accommodation.

I. Duty to Provide Notice of Criminal Drug and/or Alcohol Convictions

An employee must inform the College’s HR office of any criminal drug and/or

alcohol conviction for a violation occurring in the workplace or during the

employee’s regular working hours within five (5) calendar days of the conviction.

Federal law requires, if the employee occupies a position funded in whole or in

part by a federal grant, the College will notify the granting agency of such

Draft — 11/10/16 AP 2.20.01

15

convictions, regardless of how the College obtained information about the

convictions.

J. Reasonable Suspicion Testing for Employees

Drug and/or alcohol testing will be conducted when any employee’s supervisor has

“reasonable cause” to believe that an employee is impaired to any degree while at

work or any College site because of alcohol or drug use, including medical

marijuana.

Any College employee who is reasonably suspected of using alcohol or illicit

drugs in the workplace, of abusing a controlled substance in the workplace, or of

being impaired by alcohol or a controlled substance (including medical marijuana)

while performing the employee’s job duties, regardless of where or when the

alcohol or controlled substance was used, will be required to undergo drug and/or

alcohol testing.

Failure to strictly comply with these procedures shall not invalidate any test results,

affect enforcement of this AP, or otherwise preclude disciplining the employee in

question for violating any of the College’s drug and alcohol policies.

1. Procedures to Be Followed by an Employee’s Supervisor During

Reasonable Suspicion Testing

Upon reasonable suspicion that an employee may be impaired by alcohol or

drugs, the employee’s supervisor is to take the following actions:

a. Immediately notify the supervisor’s superior, and, as soon as practicable,

notify the College’s HR office of the supervisor’s suspicion;

b. Have another supervisor independently observe and evaluate the

employee for indications of impairment due to alcohol or drug use;

c. Escort the employee to a location away from other employees, students,

and members of the public where the supervisor can speak to the

employee privately and confidentially;

d. In the presence of the supervisor’s superior or another supervisor, if

possible, inform the employee that the supervisor suspects the employee

may be impaired by alcohol or drugs and the basis or bases for that

belief, and ask the employee for his or her explanation of his or her

Draft — 11/10/16 AP 2.20.01

16

behavior and/or the other conditions giving rise to the supervisor’s

suspicion;

e. Document all observations and other information giving rise to the

supervisor’s reasonable suspicion that the employee may be impaired by

alcohol or drugs, and document the employee’s explanation for his or her


suspicion;

f. If the supervisor or supervisors do not find the employee’s explanation to

be reasonable, the employee’s supervisor should notify the College’s HR

office and recommend drug and/or alcohol testing;

g. If a supervisor discovers an employee is in possession of what reasonably

appears to be a controlled substance, illicit drug, drug paraphernalia, or

alcohol, the supervisor will confiscate the substance or item and all

containers and/or paraphernalia associated with the substance or item and

promptly notify the PCC Police Department.

2. Procedures to Be Followed by the College’s HR Office During


a. A supervisor who reasonably suspects an employee to be under the

influence of drugs and/or alcohol shall immediately contact Human

Resources Employee Relations to report the circumstances and related

facts. If it is determined that testing is required, Human Resources

Employee Relations shall arrange for the employee to be tested by the

College’s contracted testing facility. Employees who are reasonably

suspected of being under the influence of drugs and/or alcohol are

required to voluntarily submit to testing. Failure to voluntarily submit to

testing based upon reasonable suspicion is in violation of this AP and

may lead to corrective/disciplinary action.

b. If the result of the testing does not indicate a violation of the College’s

drug and alcohol policy, the employee shall return to work, and any

continued performance issues will be addressed in accordance with

established College policies and procedures.

c. If test results indicate a violation of the College’s drug and alcohol

policies, the employee shall be immediately suspended and the

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17

corrective/disciplinary process shall be initiated in accordance College

policy and procedure.

d. The College will recommend an employee seek professional counseling

for alcohol and/or drug issues if/when it is determined to be warranted.

K. Rights of Employees

Any employee who undergoes drug or alcohol testing pursuant to this AP may,

upon request, receive a written copy of the test results.

Any employee who is subject to drug or alcohol testing pursuant to this AP has the

right, upon request, to explain to the College’s HR office in a confidential setting

the results of a positive test result.


upon request, receive a copy of the written test results.

Supervisors and other employees are supported by the College when following the

AP and operational procedures.

L. Training

Each College employee who regularly supervises other employees shall receive

training on maintaining a drug-and alcohol-free environment, including the proper

implementation of this AP and the College’s process for Reasonable Suspicion

Testing. The College’s HR office will ensure that initial and update training is

provided and that participation is monitored.

SECTION 6: Students

A. Standards of Conduct for Students

As a condition of their enrollment with PCC, students are required to comply with

all College policies regarding the possession and use of drugs and/or alcohol,

including this AP and the Student Code of Conduct. Due to heightened health and

safety concerns, students in certain academic programs may be subject to

additional or stricter drug and alcohol policies. Students should contact and

consult with their instructors or program administrators for further information

about such requirements. Violations could result in disciplinary action and

sanctions up to and including expulsion from the College.

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18

B. Support Resources for Students

Students’ health and safety is of the utmost concern to the College. Students who

are dealing with drug and/or alcohol problems are encouraged to seek help either

through their own resources or with the assistance of the College. College officials

will assist students with obtaining appropriate referrals and information concerning

drug and alcohol education, counseling, treatment, and/or rehabilitation or reentry

programs available in the area. Students may contact the Student Services Center

on any campus for further information.

In cases of possible drug overdose or alcohol poisoning, health and safety are the

College’s primary concerns. Students are strongly encouraged to call for medical

assistance for themselves or others who may be dangerously impaired by drugs or

alcohol. Although violations of College policies or unsatisfactory academic

performance will not be excused because a student has sought assistance for drug

and/or alcohol problems, the College will treat a student’s help-seeking actions as a

health and safety matter, rather than a Code of Conduct or disciplinary matter,

when a student self-reports a drug and/or alcohol issue to emergency responders or

to College officials.

No student who seeks medical treatment for a possible drug overdose or alcohol

poisoning will be subject to disciplinary action by the College for the sole violation

of using, possessing, or being impaired by/under the influence of alcohol or other

drugs. The College reserves the right to pursue additional Code of Conduct

violations based upon the totality of the student’s conduct and circumstances of the

incident or event. Students may still be held accountable for misconduct

accompanying or incidental to the use and/or abuse of alcohol or drugs, such as

disorderly behavior, violence, harassment, or property damage.

C. Prohibited Conduct

No student, regardless of his or her age, may consume, possess, be under the

influence of or impaired by, sell, or distribute alcohol or any illicit drug on any

College property or during any College Sponsored Activity. For further

information, students should consult the Student Code of Conduct.

D. Process and Procedures for Students

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19

Student violations of the College’s drug and alcohol policies will be handled in

accordance with the processes and procedures set forth in the Student Code of

Conduct.

Students participating in certain academic programs who are suspected of being

under the influence of drugs or alcohol may be required to submit to “reasonable

suspicion” testing as a condition of their enrollment and continued participation in

those programs. Students should contact and consult with their instructors or

program administrators for further information about such requirements.

E. Student Sanctions for Drug and/or Alcohol Violations

Sanctions issued by the College will consist generally of a combination of

educational, corrective, and/or punitive measures with the primary goal of

educating students about the College’s expectations and requirements for their

conduct as members of the College community while also holding students

accountable for their actions and correcting unacceptable behaviors. Students

determined to have violated the College’s drug and alcohol policies may face


Additionally, local, state, and federal laws prohibit the unlawful possession, use,

manufacture, or distribution of illicit drugs and alcohol. Students convicted of

violating these laws could face imprisonment, fines, probation, and/or mandatory

community service.

F. Rights of Students

Students’ rights during College disciplinary proceedings for drug or alcohol

violations, including their right to appeal decisions and sanctions, can be found in

the Student Code of Conduct.

Violations of state and federal drug and alcohol laws are serious legal matters that

could result in large fines and/or the loss of one’s freedom. Students facing

criminal drug or alcohol charges are strongly encouraged to consult with legal

representation at their earliest opportunity. The College cannot represent or offer

legal advice to students facing criminal charges.

G. Impact of Drug Convictions on Students’ Eligibility for Financial Aid.

Under federal law, students convicted of state or federal drug offenses that

occurred when the student was enrolled at a higher-education institution and

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20

receiving federal financial aid will be ineligible to receive future federally funded

or subsidized grants, loans, scholarships, or work-study employment for one or

more years or even indefinitely, depending on the nature and number of

convictions. (See 28 U.S.C. § 1091(r)(1)). Additionally, students convicted of drug

offenses after receiving federal financial aid could be liable for returning any

financial aid received during a period of ineligibility.

SECTION 7: Volunteers

Volunteers are required to comply with all federal and state laws and College

policies regarding the possession and use of drugs and/or alcohol, including this

AP. Volunteers are required to be unimpaired by alcohol or drugs while on

College property, during College Sponsored Activities, and at any time while

performing services for or on behalf of the College.

Volunteers are not College Employees for any purpose, serve at the pleasure of the

College, and are not entitled to any process by the College. The College may, at

any time and for any reason, at the College’s sole discretion, terminate a

Volunteer’s service for the College.

SECTION 8: Visitors

The College is an institution of higher learning that strives to maintain an open and

welcoming academic environment. To that end, the College invites and welcomes

Visitors to its campuses and sponsored activities. However, the use, possession, or

distribution of alcohol or illicit drugs by anyone, as well as the presence of anyone

who is impaired by or under the influence of alcohol or any drug, on College

property or during College Sponsored Activities is disruptive to the College

environment, detrimental to its academic mission, and a health and safety hazard to

the College community.

Accordingly, all Visitors are required to comply with all federal and state laws and

College policies regarding the use, possession, or distribution of drugs and/or

alcohol, including this AP, while on any College property or attending any College

Sponsored Activity. Visitors who violate College policy or state or federal law

while on College property or attending College Sponsored Events may be subject

to arrest and criminal prosecution, and may be banned (“Trespassed”) from

College property and future College Sponsored Activities.

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21

Duty to Disclose Use of Medication

An employee may inform the Chief Human Resources Officer of his or her

prescription or regular non-prescription drug use if the employee believes that such

use may impact his or her compliance with this document.

An employee must inform the Chief Human Resources Officer of any prescription

or regular non-prescription drug use if such use will or reasonably could impair the


information supplied will be kept confidential except, where appropriate, the Chief

Human Resources Officer may share the information with the employee’s

supervisor and other appropriate administrators, including the Chancellor.

An employee may be required to provide information necessary to confirm that

any use of prescription or non-prescription drug will not prevent the employee

from performing the essential functions of his or her job, with reasonable

accommodations. None of the provisions of this section include medical

marijuana.

Duty to Provide Notice of Criminal Drug and/or Alcohol Convictions

An employee must inform the Chief Human Resources Officer of any criminal

drug and/or alcohol conviction related to the workplace within five (5) calendar

days of the conviction. If the employee occupies a position funded in whole or in



convictions, as required by law.

Disciplinary Action

An employee who engages in conduct in violation of this document may be

disciplined in accordance with College policy up to and including termination of

employment. (See Personnel Policy Statement for College Employees, Section V.)

Reasonable Cause Testing

Drug and/or alcohol testing will be conducted when any employee’s supervisor has

“reasonable cause” to believe that an employee is impaired to any degree while at

work or any College site because of alcohol or drug use, including medical

marijuana.

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22

Rights of Employees

Any employee who is subject to drug or alcohol testing pursuant to this document

has the right, upon request, to explain in a confidential setting the results of a

positive test result.

Any employee who undergoes drug or alcohol testing pursuant to this document

may, upon request, receive a copy of the written test results.

OUTCOMES

This document provides the College process by which it complies with the

requirements of the Drug-Free Workplace Act, Drug-Free Schools and

Communities Act, Arizona Drug Testing of Employee’s Act and Arizona Medical

Marijuana Act.

AP 2.20.01

1

PimaCountyCommunityCollegeDistrict Administrative Procedure

AP Title: Drug-and Alcohol-Free

Environment

AP Number: AP 2.20.01

Adoption Date: 5/16/08

Schedule for Review & Update: Every two years

Review Date(s): 11/23/11, 10/8/14, 7/15/15, 6/23/16,

10/28/16, 11/10/16

Revision Effective Date(s): 11/23/11, 6/23/16, 10/28/16

Sponsoring Unit/Department: Human Resources / Office of the Provost

Policy Title(s) & No(s).: Drug-Free Environment, BP 2.20

Legal Reference: Omnibus Drug Initiative Act of 1988,

Public Law No. 100-690 (“Drug-Free

Workplace Act of 1988”); Drug-Free

Schools and Communities Act of 1989,

CFR Part 382; Arizona Medical

Marijuana Act, A.R.S. § 36-2801, et seq.;

A.R.S. § 23-493, et seq.

Cross Reference: Drug-Free Environment BP 2.20;

Personnel Policy Statement for College

Employees, BP 5.01; Student Code of

Conduct

PURPOSE

Pima Community College (“PCC” or the “College”) is committed to providing and

maintaining a safe, healthy, and productive environment for students, employees,

and visitors, free from hazards associated with drug and alcohol abuse in

accordance with the Drug-Free Workplace Act of 1988 and the Drug-Free Schools

and Communities Act of 1989. In furtherance of that commitment, PCC issues this

Administrative Procedure (AP). This AP is also intended to ensure compliance

AP 2.20.01

2

with the Arizona Drug Testing of Employees Act, A.R.S. § 23-493 et seq. This AP

also provides the College’s process by which it complies with the Arizona Medical

Marijuana Act, A.R.S. § 36-2801, et seq.

Exceptions to this AP may be granted by the Chancellor or his/her designee for

College-sponsored and approved events, on or off College property, where alcohol

may be served.


“Alcohol” means a beverage intended for human consumption that contains

ethanol in a concentration over one half of one percent (0.5%) by volume. This

definition does not include prescribed or over-the-counter medications or extracts

intended for use as flavorings in food preparation.

“AP” means Administrative Procedure, which replaces the term “Standard Practice

Guide” (“SPG”).

“AZPOST” means the Arizona Peace Officer Standards and Training Board.

“CDL” means “Commercial Driver’s License.”

“College community” means, collectively, all persons employed by, volunteering

for, enrolled in classes at, or visiting the College or attending any College

sponsored activity.

“College property,” “College campus,” or “College premises” means any building

or grounds owned, leased, operated, or controlled by the College.

“College Sponsored Activity” means any event, activity, or endeavor officially

sanctioned by the College or any on- or off-campus activity initiated, aided,

authorized, or supervised by the College’s administration or official organizations.

Except when students are being escorted or hosted by College employees, this

definition does not include off-campus, after-hours business meals, entertainment,

fundraisers, conferences and association meetings, or other social settings where

alcohol is not expressly prohibited.

“Conviction” means any finding or adjudication of criminal guilt, including one

based on a plea of no-contest.

AP 2.20.01

3


justify a reasonable belief that an individual’s drug use is ongoing. Current use of

any drug is not limited to any specific time frame and depends on the facts of each

individual’s case.

“Drug” or “drugs” mean any controlled substance (including marijuana) under

Schedule I through V of the Controlled Substances Act (21 U.S.C. § 812). “Drug”

also includes prescription medication, over-the-counter medication, or other over-

the-counter substances when the use of such medication or other substance results

in impairment of the user.

“Employee” means any person employed by the College on a full-time, part-time,

temporary, or regular basis or directly engaged in the performance of work under

the provision of a contract with the College. This definition does not include

unpaid volunteers.


“Illicit” means prohibited by state or federal law or College policy.

“Impairment” or “Impaired” means an adverse physical or mental effect on an

individual caused by the use of alcohol or drugs, including a diminished capacity

for speech, cognition, judgment, movement, balance, dexterity, agility, and/or

coordination.

“Medical marijuana cardholder” or “Cardholder” means a person who possesses a

valid registry identification card issued by the Arizona Department of Health

Services pursuant to A.R.S. § 36-2801, et seq.

“Drug Paraphernalia” means items used for the purpose of preparing, injecting,

ingesting, inhaling, or otherwise using drugs.

“Reasonable suspicion” exists when an employee exhibits behavior that an average

person of ordinary intelligence, exercising ordinary care, skill, and judgment,

would believe suggests impairment from drug or alcohol use, including but not

limited to, any of the following:

Observed use of alcohol or illicit drugs during work hours or on College

property;

Excessive tardiness or excessive early departure from work;

Excessive or unauthorized absences that are not otherwise explainable;

Accidents on the job in which injuries or property damage occur;

AP 2.20.01

4

Significant changes in personal behavior, appearance, or physical care that

are not otherwise explainable, including, without limitation, any of the

following:

- An odor of alcohol, marijuana, or other drugs;

- Unusually glassy eyes;

- Unusually dilated or constricted pupils;

- Difficulty maintaining balance;

- Uncharacteristically slow, rapid, slurred, or incoherent speech;

- Uncharacteristic aggressiveness or other displays of emotion not

appropriate to the circumstances or situation;

Deteriorating work performance that is not attributable to other factors;

Statements by the employee implying the use of alcohol or illicit use of

drugs during a time period that could result in impairment of the employee’s

job performance;

Arrests involving drug or alcohol use during, immediately before, or

immediately after an employee’s scheduled work hours.

“Safety sensitive position” means any job that requires the performance tasks or

duties that could affect the safety or health of the employee performing the task or

of other individuals, including, but not limited to, any of the following:

Providing law enforcement, public safety, security, or medical services;

Operating a motor vehicle, machinery, or power tools;

Repairing, maintaining, or monitoring the performance of any equipment,

machinery, or manufacturing process, the malfunction or disruption of which

could result in injury or property damage;

Preparing or handling food, medicine, or medical equipment;

Handling, inspecting, transporting, or disposing of hazardous materials or

volatile chemicals;

Participating in a program which an accreditor or other external authority

has identified as requiring drug or alcohol testing;

Working in any occupation regulated pursuant to Arizona Revised Statutes

Title 32, “Professions and Occupations”.

“Student” means any person currently enrolled in courses at the College on either a

full-time or part-time basis, as well as any person currently registered for or

participating in continuing-education classes through the College.

“Under the influence” means a person’s mental or physical functioning is impaired

as a result of the immediate effects of the presence of alcohol or drugs in the

person’s system.

AP 2.20.01

5

“Visitor” means any person physically present on College property or in

attendance at a College Sponsored Activity who is not a current Student,

Employee, or authorized Volunteer.

“Volunteer” means any unpaid individual who is not an Employee or Student of

the College, and is authorized by the College to perform and voluntarily performs

services for the College without promise, expectation, or receipt of compensation,

future employment, or other tangible benefit, including academic credit. A

Volunteer is not an Employee of the College for any purpose.

SECTION 2: Possible Legal Sanctions

Local, state, and federal laws prohibit the unlawful manufacture, distribution, sale,

dispensing, possession, storage, or use of alcohol and illicit drugs. If convicted of

violating one or more of these laws, an individual could be sentenced to

imprisonment, fines, probation, and/or mandatory community service. PCC will

cooperate fully with the local, state, and federal authorities in the enforcement of

all applicable laws.

SECTION 3: Health Risks

There are known health risks associated with the use and abuse of alcohol and

drugs. The excessive use, misuse, or abuse of alcohol or any drug, legal or illegal,

may cause intoxication and impairment, as well as physical, psychological, and

social harm. Alcohol and/or any drug used in excess over time can produce illness,

disability, and death.


The Arizona Medical Marijuana Act (A.R.S. § 36-2801, et seq.) (“the Act”)

authorizes the possession and use of marijuana for medical purposes by certain

registered individuals (“Cardholders”). However, A.R.S. § 15-108 expressly

prohibits the use or possession of marijuana on the campus of any public

university, college, or community college, even by registered Cardholders.

Furthermore, the Act conflicts with federal laws governing controlled substances in

that the distribution, use, and possession of marijuana remain illegal under the

federal Controlled Substances Act, Drug-Free Schools and Communities Act

(“DFSCA”), and Drug-Free Workplace Act (“DFWA”). Pursuant to the DFSCA

and DFWA, any institution that receives federal funding must institute and enforce

a drug-prevention program and prohibit the manufacture, use, and distribution of

AP 2.20.01

6

federally controlled substances, including marijuana, or risk being disqualified

from receiving future federal funding. PCC receives federal funding in the form of

student financial aid and grants that would be in jeopardy if those federal laws did

not take precedence in the College’s policies.

Because of its obligations under federal law, and to ensure students’ and the

College’s continued access to federal student loans and grants, PCC will continue

to prohibit all marijuana use, possession, and distribution on College property or

during any College Sponsored Activity. Employees and students who violate this

policy may be subjected to disciplinary sanctions and possible criminal action even

if they are registered medical marijuana Cardholders.

SECTION 5: Employees

A. Standards of Conduct for Employees

All employees are required to report to work, and remain during all working hours,

unimpaired by alcohol or drugs and in a condition fit to perform the duties of their

respective positions.

Every PCC employee is subject to this AP and to all applicable College drug and

alcohol policies, including PCC Board Policy 2.20 and PCC Personnel Policy

Statement for College Employees. Violations could result in disciplinary sanctions

up to and including termination of employment.

As a condition of their continued employment with PCC, all employees must abide

by this AP and all of the College’s drug and alcohol policies.

B. Support Resources

Employees dealing with drug and/or alcohol problems are encouraged to seek help,

either through their own resources or through the College’s Employee Assistance

Program (“EAP”). All PCC employees can obtain completely confidential, 24-

hour EAP services through Jorgensen Brooks by calling (520) 575-8623 or toll free

at (800) 520-5400, or through www.jorgensenbrooks.com.

Although violations of College policies or unacceptable work performance will not

be excused because an employee has sought assistance, conscientious efforts to

obtain such help will not jeopardize an employee’s job and will not be noted in the

employee’s personnel file. In cases of possible drug overdose or alcohol

poisoning, health and safety are the College’s primary concerns, and employees are

http://www.jorgensenbrooks.com/

AP 2.20.01

7

strongly encouraged to call for medical assistance for themselves or others who

may be dangerously impaired.

C. Prohibited Conduct for Employees

No PCC employee shall engage in any of the following conduct:

1. Violate any of the provisions of this AP;

2. Refuse to submit to a drug/alcohol test when directed to do so; fail to report

at the specified date and time to the designated testing facility when directed

by the College’s HR office to submit to a drug/alcohol test; attempt to

interfere with or alter the outcome of a drug/alcohol test, or submit a false

sample for testing;

3. Report for work or remain at work when impaired by alcohol, and/or drugs,

or a combination of both;

4. Use, distribute, manufacture, dispense, sell, store, or possess alcohol or illicit

drugs, including marijuana, on College property, during the employee’s

scheduled work hours, while on official College business, during any formal

or informal College Sponsored Activity, or in a College-supplied vehicle;

5. Possess or be impaired by medical marijuana on College property, during

the employee’s scheduled work hours, while on official College business,

during any on- or off-campus College Sponsored Activity, or in a College-

supplied vehicle, even if the employee is an authorized medical marijuana

Cardholder;

6. Test positive for any drug at any time without a legal basis for use of that

drug. For the purpose of this AP, a positive drug test result is one that

indicates the presence of a drug in the employee’s system that cannot be

explained by the prescribed use of otherwise legally obtained prescription

medications or other legitimate reason. Employees who only test positive

for the presence of marijuana will not be found in violation of the College's

drug and alcohol policy if a) they are current medical-marijuana

Cardholders; b) they do not demonstrate signs of impairment on College

property, during any College Sponsored Activity, or during or immediately

before or after their scheduled work hours; c) they do not use, possess, or

distribute marijuana on College property or during any College Sponsored

AP 2.20.01

8

Activity, and d) their test results are consistent with their use of marijuana

during their non-work hours in the amount prescribed to them;

Requirements for some employees, such as those in Safety-Sensitive Positions,

may be more restrictive than and supersede those stated in this section. Current

College employees and prospective applicants should contact each department

directly for specific testing requirements and procedures.

D. Special Restrictions and Provisions for Employees in Safety Sensitive

Positons

No employee in a Safety Sensitive Position may use any drug, including legal

drugs, prescribed by a physician or otherwise, if the College possesses reliable

information that use of that drug could impair or otherwise negatively affect the

employee’s job performance. Employees must work with their physicians to

ensure impairment does not occur. (See also Duty to Disclose Use of Medications,

below).

In addition to this general prohibition, employees in the following positions must

comply with additional, specific requirements as noted:

1. Personnel with a CDL are required to follow the FMCSA, 49 CFR Part 382.

2. Commissioned Law Enforcement personnel certified through AZPOST must




Act.

Notwithstanding the above, the appropriate possession of drugs when required to

perform one’s job is not considered prohibited conduct.

E. Process and Procedures for Employees

1. This AP will be administered by the College’s Human Resources (“HR”)

office.

2. All drug and/or alcohol testing will be considered paid work time.

3. All employees may be subject to alcohol and drug testing pursuant to this

AP.

AP 2.20.01

9

4. All employees shall receive a copy of this AP at the time of their initial

employment with the College and after any updates and changes to this AP.

As an alternative to providing a printed copy of the, the College may give

written notice of the URL address where this AP can be reviewed.

5. The College’s HR office shall schedule all drug testing, arrange for the

transportation of employees to and from such testing, when necessary, and

maintain all testing documentation.

6. Specific programs, College divisions, and units with “safety sensitive

positions” may have operational procedures that expand on these general

procedures for the College based on the regulations required for those

specific programs, divisions and units.

F. Confidentiality

All drug and/or alcohol testing, monitoring, and related activities are confidential.

All information related to an employee’s drug and/or alcohol testing, monitoring,

and related activities will be treated by the College as that employee’s confidential

information and disclosed only when required by law or specifically authorized by

the employee, or to other College personnel with a specific need to know as

determined by the HR office. Documentation must be maintained in a secure and

confidential location by the College’s HR office.

G. Disciplinary Action

An employee who violates this AP may be subject to discipline in accordance with

College policy up to and including termination of employment. (See Personnel

Policy Statement for College Employees, Section V).

Minor procedural errors in the implementation of this AP, as determined by the

College’s HR office, shall not be grounds for invalidating the results of a drug test

or overturning discipline imposed pursuant to this AP.

H. Duty to Disclose Use of Medication

The College understands employees under a physician’s care may be required to

use prescription drugs. However, an employee’s abuse or misuse of otherwise

legal prescription drugs will be addressed per this AP in the same manner as an

employee’s abuse or misuse of illicit drugs or alcohol.

AP 2.20.01

10

An employee must inform the College’s HR office of the employee’s prescription

or non-prescription drug use if such use will or is reasonably likely to impair the


information supplied will be kept confidential except, where appropriate, the

College’s HR office may share the information with the employee’s supervisor and

other appropriate administrators, including the Chancellor.

An employee may be required to provide medical documentation necessary to

confirm that the employee’s use of a prescription or non-prescription drug will not

impair his or her performance of the essential functions of his or her job, with or

without a reasonable accommodation.

I. Duty to Provide Notice of Criminal Drug and/or Alcohol Convictions

An employee must inform the College’s HR office of any criminal drug and/or

alcohol conviction for a violation occurring in the workplace or during the

employee’s regular working hours within five (5) calendar days of the conviction.

Federal law requires, if the employee occupies a position funded in whole or in



convictions.

J. Reasonable Suspicion Testing for Employees

Any College employee who is reasonably suspected of using alcohol or illicit

drugs in the workplace, of abusing a controlled substance in the workplace, or of

being impaired by alcohol or a controlled substance (including medical marijuana)

while performing the employee’s job duties regardless of where or when the

alcohol or controlled substance was used, will be required to undergo drug and/or

alcohol testing.

Failure to strictly comply with these procedures shall not invalidate any test results,

affect enforcement of this AP, or otherwise preclude disciplining the employee in

question for violating any of the College’s drug and alcohol policies.

1. Procedures to Be Followed by Supervisors During Reasonable Suspicion

Testing

Upon reasonable suspicion that an employee may be impaired by alcohol or drugs,

a supervisor is to take the following actions:

AP 2.20.01

11

a. Immediately notify the supervisor’s superior, and, as soon as practicable,

notify the College’s HR office of the supervisor’s suspicion. If the

supervisor making the notification is not the suspected employee’s

immediate supervisor, the employee’s immediate supervisor must be

notified as soon as possible;

b. Have another supervisor independently observe and evaluate the

employee for indications of impairment due to alcohol or drug use, if

possible;

c. Escort the employee to a location away from other employees, students,

and members of the public where the supervisor can speak to the

employee privately and confidentially;

d. In the presence of the supervisor’s superior or another supervisor, if

possible, inform the employee that the supervisor suspects the employee

may be impaired by alcohol or drugs and the basis or bases for that

belief, and ask the employee for his or her explanation of his or her


suspicion;

e. Document all observations and other information giving rise to the

supervisor’s reasonable suspicion that the employee may be impaired by

alcohol or drugs, and document the employee’s explanation for his or her


suspicion;

f. If the supervisors, or supervisor and her/his superior, both do not find the

employee’s explanation to be reasonable, a supervisor should notify the

College’s HR office and recommend drug and/or alcohol testing. If it is

not possible to have another supervisor or superior present to observe the

suspected employee and evaluate the reasonableness of her/his

explanation, the recommendation for drug and/or alcohol testing may be

made by one supervisor;

g. If a supervisor discovers an employee is in possession of what reasonably

appears to be a controlled substance, illicit drug, drug paraphernalia, or

alcohol, the supervisor will confiscate the substance or item and all

containers and/or paraphernalia associated with the substance or item and

promptly notify the PCC Police Department.

AP 2.20.01

12

2. Procedures to Be Followed by the College’s HR Office During


a. A supervisor who reasonably suspects an employee to be under the

influence of drugs and/or alcohol shall immediately contact Human

Resources Employee Relations to report the circumstances and related

facts. If it is determined that testing is required, Human Resources

Employee Relations shall arrange for the employee to be tested by the

College’s contracted testing facility in accordance with the HR office’s

practice and procedure. Employees who are reasonably suspected of

being under the influence of drugs and/or alcohol are required to

voluntarily submit to testing. Failure to voluntarily submit to testing

based upon reasonable suspicion is in violation of this AP and may lead

to corrective/disciplinary action.

b. If the result of the testing does not indicate a violation of the College’s

drug and alcohol policy, the employee shall return to work, and any

continued performance issues will be addressed in accordance with

established College policies and procedures.

c. If test results indicate a violation of the College’s drug and alcohol

policies, the employee shall be immediately suspended and the

corrective/disciplinary process shall be initiated in accordance College

policy and procedure.

d. The College will recommend an employee seek professional counseling

for alcohol and/or drug issues if/when it is determined to be warranted.

K. Rights of Employees


upon request, receive a written copy of the test results.

Any employee who is subject to drug or alcohol testing pursuant to this AP has the

right, upon request, to explain to the College’s HR office in a confidential setting

the results of a positive test result.

L. Training

Each College employee who regularly supervises other employees shall receive

training on maintaining a drug-and alcohol-free environment, including the proper

AP 2.20.01

13

implementation of this AP and the College’s process for Reasonable Suspicion

Testing. The College’s HR office will ensure that initial and update training is

provided and that participation is monitored.

SECTION 6: Students

A. Standards of Conduct for Students

As a condition of their enrollment with PCC, students are required to comply with

all College policies regarding the possession and use of drugs and/or alcohol,

including this AP and the Student Code of Conduct. Due to heightened health and

safety concerns, students in certain academic programs may be subject to

additional or stricter drug and alcohol policies. Students should contact and

consult with their instructors or program administrators for further information

about such requirements. Violations could result in disciplinary action and


B. Support Resources for Students

Students’ health and safety is of the utmost concern to the College. Students who

are dealing with drug and/or alcohol problems are encouraged to seek help either

through their own resources or with the assistance of the College. College officials

will assist students with obtaining appropriate referrals and information concerning

drug and alcohol education, counseling, treatment, and/or rehabilitation or reentry

programs available in the area. Students may contact the Student Services Center

on any campus for further information.

In cases of possible drug overdose or alcohol poisoning, health and safety are the

College’s primary concerns. Students are strongly encouraged to call for medical

assistance for themselves or others who may be dangerously impaired by drugs or

alcohol. Although violations of College policies or unsatisfactory academic

performance will not be excused because a student has sought assistance for drug

and/or alcohol problems, the College will treat a student’s help-seeking actions as a

health and safety matter, rather than a Code of Conduct or disciplinary matter,

when a student self-reports a drug and/or alcohol issue to emergency responders or

to College officials.

No student who seeks medical treatment for a possible drug overdose or alcohol

poisoning will be subject to disciplinary action by the College for the sole violation

of using, possessing, or being impaired by/under the influence of alcohol or other

drugs. The College reserves the right to pursue additional Code of Conduct

AP 2.20.01

14

violations based upon the totality of the student’s conduct and circumstances of the

incident or event. Students may still be held accountable for misconduct

accompanying or incidental to the use and/or abuse of alcohol or drugs, such as

disorderly behavior, violence, harassment, or property damage.

C. Prohibited Conduct

No student, regardless of his or her age, may consume, possess, be under the

influence of or impaired by, sell, or distribute alcohol or any illicit drug on any

College property or during any College Sponsored Activity. For further

information, students should consult the Student Code of Conduct.

D. Process and Procedures for Students

Student violations of the College’s drug and alcohol policies will be handled in

accordance with the processes and procedures set forth in the Student Code of

Conduct.

Students participating in certain academic programs who are suspected of being

under the influence of drugs or alcohol may be required to submit to “reasonable

suspicion” testing as a condition of their enrollment and continued participation in

those programs. Students should contact and consult with their instructors or

program administrators for further information about such requirements.

E. Student Sanctions for Drug and/or Alcohol Violations

Sanctions issued by the College will consist generally of a combination of

educational, corrective, and/or punitive measures with the primary goal of

educating students about the College’s expectations and requirements for their

conduct as members of the College community while also holding students

accountable for their actions and correcting unacceptable behaviors. Students

determined to have violated the College’s drug and alcohol policies may face


Additionally, local, state, and federal laws prohibit the unlawful possession, use,

manufacture, or distribution of illicit drugs and alcohol. Students convicted of

violating these laws could face imprisonment, fines, probation, and/or mandatory

community service.

AP 2.20.01

15

F. Rights of Students

Students’ rights during College disciplinary proceedings for drug or alcohol

violations, including their right to appeal decisions and sanctions, can be found in

the Student Code of Conduct.

Violations of state and federal drug and alcohol laws are serious legal matters that

could result in large fines and/or the loss of one’s freedom. Students facing

criminal drug or alcohol charges are strongly encouraged to consult with legal

representation at their earliest opportunity. The College cannot represent or offer

legal advice to students facing criminal charges.

G. Impact of Drug Convictions on Students’ Eligibility for Financial Aid.

Under federal law, students convicted of state or federal drug offenses that

occurred when the student was enrolled at a higher-education institution and

receiving federal financial aid will be ineligible to receive future federally funded

or subsidized grants, loans, scholarships, or work-study employment for one or

more years or even indefinitely, depending on the nature and number of the

convictions. (See 28 U.S.C. § 1091(r)(1)). Additionally, students convicted of drug

offenses after receiving federal financial aid could be liable for returning any

financial aid received during a period of ineligibility.

SECTION 7: Volunteers

Volunteers are required to comply with all federal and state laws and College

policies regarding the possession and use of drugs and/or alcohol, including this

AP. Moreover, Volunteers are required to be unimpaired by alcohol or drugs while

on College property, during College Sponsored Activities, and at any time while

performing services for or on behalf of the College.

Volunteers are not College Employees for any purpose, serve at the pleasure of the

College, and are not entitled to any process by the College. The College may, at

any time and for any reason, at the College’s sole discretion, terminate a

Volunteer’s service for the College.

SECTION 8: Visitors

The College is an institution of higher learning that strives to maintain an open and

welcoming academic environment. To that end, the College invites and welcomes

Visitors to its campuses and sponsored activities. However, the use, possession, or

AP 2.20.01

16

distribution of alcohol or illicit drugs by anyone, as well as the presence of anyone

who is impaired by or under the influence of alcohol or any drug, on College

property or during College Sponsored Activities, is disruptive to the College

environment, detrimental to its academic mission, and a health and safety hazard to

the College community.

Accordingly, all Visitors are required to comply with all federal and state laws and

College policies regarding the use, possession, or distribution of drugs and/or

alcohol, including this AP, while on any College property or attending any College

Sponsored Activity. Visitors who violate College policy or state or federal law

while on College property or attending College Sponsored Events may be subject

to arrest and criminal prosecution, and may be banned (“Trespassed”) from

College property and future College Sponsored Activities.





2017-2018 Academic Calendar Dr. Dolores Duran-Cerda, Acting Provost and Executive

Vice Chancellor (206-4999)

Recommendation:

The Chancellor recommends that the Governing Board accept the proposed 2017-2018 Academic Calendar. The calendar may be subject to revision if necessary.

Justification:

Beginning with the 1999 – 2001 academic years, the College has published a rolling academic calendar. It has been carefully constructed to maintain an equitable number of days of instruction among the various terms at the College. The calendar also includes add/drop, withdrawal and start dates, as well as identification of the 45th day for the spring and fall terms of each year. The 2017-2018 calendar has been reviewed by the Pima Community College Faculty Senate, PCCEA, Staff Council and approved by the Academic Calendar Standing Committee and Chancellor’s Cabinet.

The academic calendar is a planning tool for students, faculty, administrators and staff and delineates the beginning and ending dates of all primary academic events within the College. The academic calendar is also organized, as is feasible, to coincide with other educational entities in the community.


None.

Approvals

Contact Person _________________________________ Dr. Dolores Duran-Cerda


Fall 2017Faculty Accountability Days Begin Wednesday, August 16 2nd 5 Week SessionFaculty Accountability Days End Friday, December 15 2nd 5 Week Session Begins Thursday, September 28All College Day Friday, August 18 Registration Deadline Wednesday, September 27

Drop/Refund/Audit Deadline Tuesday, October 3Holidays and Breaks Student Withdrawal Deadline Friday, October 20

Labor Day Holiday (College Closed) Monday, September 4 2nd 5 Week Session Ends Wednesday, November 1Veterans Day Holiday (College Closed) Friday, November 10Thanksgiving Holiday (College Closed) Thursday, Nov. 23 thru Sunday, Nov. 26

Winter Recess Friday, Dec. 22 (noon) thru Monday, Jan. 1 3rd 5 Week Session3rd 5 Week Session Begins Monday, November 6

16 Week Traditional Semester Registration Deadline Sunday, November 5Classes Begin Wednesday, August 23 Drop/Refund/Audit Deadline Thursday, November 9

Registration Deadline Tuesday, August 22 Student Withdrawal Deadline Friday, December 1Drop/Refund/Audit Deadline Tuesday, September 5 3rd 5 Week Session Ends Wednesday, December 13

Student Withdrawal Deadline Wednesday, November 8Final Exam Week Monday, Dec. 11 thru Sunday Dec. 17

End of Traditional Semester Sunday, December 17 15 Week 'Late Start' Term15 Week 'Late Start' Session Begins Wednesday, August 30

Registration Deadline Tuesday, August 291st 8 Week Session Drop/Refund/Audit Deadline Monday, September 11

1st 8 Week Session Begins Wednesday, August 23 Student Withdrawal Deadline Monday, November 13Registration Deadline Tuesday, August 22 15 Week 'Late Start' Session Ends Sunday, December 17

Drop/Refund/Audit Deadline Tuesday, August 29Student Withdrawal Deadline Friday, September 29

1st 8 Week Session Ends Tuesday, October 17 14 Week 'Late Start' Term14 Week 'Late Start' Session Begins Wednesday, September 6

Registration Deadline Tuesday, September 52nd 8 Week Session Drop/Refund/Audit Deadline Monday, September 18

2nd 8 Week Session Begins Wednesday, October 18 Student Withdrawal Deadline Monday, November 13Registration Deadline Tuesday, October 17 14 Week 'Late Start' Session Ends Sunday, December 17

Drop/Refund/Audit Deadline Tuesday, October 24Student Withdrawal Deadline Monday, November 27

2nd 8 Week Session Ends Sunday, December 1745th Day Census Friday, October 6

Fall Graduation Application Deadline Friday, October 131st 5 Week Session Spring Registration Begins Monday, November 6

1st 5 Week Session Begins Wednesday, August 23 Spring Financial Aid Priority Deadline Wednesday, November 1Registration Deadline Tuesday, August 22

Drop/Refund/Audit Deadline Monday, August 28Student Withdrawal Deadline Friday, September 15 Of note: Grading deadlines will be published in the key

1st 5 Week Session Ends Wednesday, September 27 dates and deadlines section as determined by the provost's office.

Spring 2018College Offices Re-open Tuesday, January 2 2nd 5 Week Session

Refer students to "MyPima" for course specific drop/refund/withdrawal/payment deadlines

Faculty Accountability Days Begin Tuesday, January 9 2nd 5 Week Session Begins Monday, February 26 Faculty Accountability Days End Thursday, May 17 Registration Deadline Sunday, February 25All Faculty Day Wednesday, January 10 Drop/Refund/Audit Deadline Thursday, March 1

Student Withdrawal Deadline Monday, March 26Holidays and Breaks 2nd 5 Week Session Ends Sunday, April 8

Martin Luther King, Jr. Holiday (College Closed) Monday, January 15Rodeo Holiday (College Closed) Thursday, Feb. 22 thru Friday, February 23

Spring Break (No classes) Monday, Mar. 12 thru Sunday, Mar. 18 3rd 5 Week Session3rd 5 Week Session Begins Monday, April 9

16 Week Traditional Semester Registration Deadline Sunday, April 8Classes Begin Tuesday, January 16 Drop/Refund/Audit Deadline Thursday, April 12

Registration Deadline Monday, January 15 Student Withdrawal Deadline Tuesday, May 1Drop/Refund/Audit Deadline Monday, January 29 3rd 5 Week Session Ends Sunday, May 13

Student Withdrawal Deadline Thursday, April 5Final Exam Week Wednesday, May 9 thru Tuesday, May 15

End of Traditional Semester Tuesday, May 15 15 Week Late Start Term15 Week 'Late Start' Session Begins Tuesday, January 23

Registration Deadline Monday, January 221st 8 Week Session Drop/Refund/Audit Deadline Monday, February 5

1st 8 Week Session Begins Tuesday, January 16 Student Withdrawal Deadline Monday, April 9Registration Deadline Monday, January 15 15 Week 'Late Start' Session Ends Tuesday, May 15

Drop/Refund/Audit Deadline Monday, January 22Student Withdrawal Deadline Wednesday, February 21

1st 8 Week Session Ends Sunday, March 11 14 Week Late Start Term14 Week Late Start Session Begins Tuesday, January 30

Registration Deadline Monday, January 292nd 8 Week Session Drop/Refund/Audit Deadline Monday, February 12

2nd 8 Week Session Begins Monday, March 19 Student Withdrawal Deadline Tuesday, April 10Registration Deadline Sunday, March 18 14 Week 'Late Start' Session Ends Tuesday, May 15

Drop/Refund/Audit Deadline Monday, March 26Student Withdrawal Deadline Wednesday, April 25

2nd 8 Week Session Ends Sunday, May 13

Spring Graduation Application Deadline Wednesday, February 211st 5 Week Session 45th Day Census Friday, March 2

1st 5 Week Session Begins Tuesday, January 16 Summer Registration Begins Monday, March 12Registration Deadline Monday, January 15 Fall Registration Begins Monday, April 2

Drop/Refund/Audit Deadline Friday, January 19 Fall Financial Aid Priority Deadline Tuesday, April 3Student Withdrawal Deadline Wednesday, February 7

1st 5 Week Session Ends Monday, February 19 Graduation Thursday, May 17* Note: Graduation is a Faculty Day of Accountability

Summer 2018

Holidays and Breaks

Memorial Day (College Closed) Monday, May 28

Refer students to "MyPima" for course specific drop/refund/withdrawal/payment deadlines

Independence Day (College Closed) Wednesday, July 4

Session AClasses Begin Tuesday, May 29 Approvals

Registration Deadline Monday, May 28Drop/Refund/Audit Deadline Friday, June 1 Acad. Calendar Comm. Co-Chair:

Student Withdrawal Deadline Wednesday, June 20Classes End Monday, July 2 Acad. Calendar Comm. Co-Chair:

PCCEA: Session B

Classes Begin Thursday, July 5 Faculty Senate: Registration Deadline Wednesday, July 4

Drop/Refund/Audit Deadline Tuesday, July 10 Chancellor's Cabinet: Student Withdrawal Deadline Thursday, July 26

Classes End Wednesday August 8 Board of Governors:

Session CClasses Begin (8 week Session) Tuesday, May 29 Summer Graduation App Deadline Friday, June 29

Registration Deadline Monday, May 28Drop/Refund/Audit Deadline Monday, June 4

Std. Withdrawal Deadline (8 week session) Thursday, July 5End of Classes (8 week Session) Tuesday, July 24

Classes Begin (10 week Session) Tuesday, May 29 Of note: Grading deadlines will be published in the keyRegistration Deadline Monday, May 28 dates and deadlines section as determined by the provost's office.

Drop/Refund/Audit Deadline Wednesday, June 6Std. Withdrawal Deadline (10 week session) Monday, July 16

End of Classes (10 week Session) Wednesday August 8

Refer students to "MyPima" for specific course drop/refund/withdrawal/payment deadlines



ACTION ITEM Meeting Date: 1/11/17 Item Number: 4.1


Consent Agenda Chancellor’s Office (206-4747)

Recommendation:

The Chancellor recommends to the Board that the following items be considered as Consent Agenda Items.

4.1 (1) Approval of Minutes of the following meetings: A. Study Session of October 28, 2016 B. Special Meeting to conduct Executive Session on November 2, 2016 C. Special Meeting to conduct Executive Session on November 7, 2016 D. Study Session of November 7, 2016 E. Special Meeting to conduct Executive Session on November 16, 2016 F. Regular Meeting of November 16, 2016

(2) Board Policy — Final Reading — [BP 3.12: Developmental Education – New] (3) Curriculum Recommendations: New Program-Fitness and Wellness Specialist-

Certificate for Direct Employment (4) Curriculum Recommendations: Multiple Certificate-Inactivations (5) Contract: Sabino Electric Inc. (6) Intergovernmental Agreement: Town of Sahuarita

Approval




ACTION ITEM Meeting Date: 1/11/17 Item Number: 4.1(1) A


Unapproved Minutes of the Study Session of October 28, 2016


Recommendation:

The unapproved Minutes of the Study Session of October 28, 2016 are submitted for approval.

Approval


PIMA COUNTY COMMUNITY COLLEGE DISTRICT

A Study Session of the Pima County Community College District Governing Board was held on Friday, October 28, 2016 at 4:00 p.m. in the Community Board Room, C-105, at the District Office, 4905 E. Broadway Blvd., Tucson, AZ 85709-1005.

Persons in Attendance

Board Members: Mark Hanna, Chair Martha Durkin, Vice Chair/Secretary Demion Clinco Sylvia Lee Scott Stewart

General Counsel Jeffrey Silvyn

Recording Secretary Andrea Gauna

Administration Lee Lambert, Chancellor

1. Call to OrderMark Hanna called the meeting to order at 4:02 pm.

2. Pima Community College FoundationRachel Schaming, Executive Director for the Pima Community College Foundationintroduced members of the PCC Foundation Board; Tommy Roof, PCC Foundation Chairand Bob Ramirez, PCC Foundation Vice-Chair met with the Pima Community GoverningBoard members to provide a Foundation update. There are currently 20 board members andas of October 2016, the Foundation endowment is $7.4 million. The $1.6 million was givento students through scholarships; about half of that through the Foundation.

Mr. Roof discussed the Foundation’s goals, the fundraising events and someaccomplishments over the past year. He also noted the marketing pieces being developed tohighlight some of the good things Pima does for the community.

Mr. Roof will have the Foundation look into the College being eligible for Arizona TaxCredit donations.

Board member Lee noted that Pima now has the ability to serve alcohol at college events andasked if there are any events in the planning. The college has a 50th anniversary coming up;the Foundation will look at this as an opportunity for this.

Board of Governors Study Session Minutes – October 28, 2016 Page 2

Mr. Roof briefly explained the scholarship process using the online STARS software. He also noted how the Foundation assists with helping the students with writing their essays and making sure all their paperwork is submitted. Ms. Schaming noted that the Foundation is migrating from STARS to AcademicWorks. The new software will improve student access to scholarships, enhance donor engagement, and maximize fund utilization.

The Foundation also noted that they provide all kinds of scholarships which include merit scholarships, scholarships to assist with purchasing tools for certain programs and athletic equipment, and even smaller dollar amount assistance to students in need.

Board Chair Hanna suggested that a link for scholarships be provided on the Pima website.

The Foundation is looking at doing smaller events to raise funds and showcase some of the college’s programs. The Foundation is also exploring the idea of capital campaigning.

Ms. Schaming noted some other ways of generating funds for the college, the Foundation is looking at software that will assess wealth in our community and identifies potential donors based on their interests.

In regards to capital campaigning, the Foundation is conducting a feasibility report and will have members of the Foundation Board and the Chancellor review the report to determine readiness. A draft of the report should be ready around November 19, 2016 and will have discussions by the end of 2016.

The Foundation is also working on updating their bylaws and articles of incorporation and looking into their insurance coverage.

Ms. Schaming noted there are many opportunities in the community to bring in money for scholarships. The Foundation has reached out to Citibank for a grant, Grainger funds are available, and the donated estate of Anna Marguerite Edwards; this estate is worth over $480,000.

Board Chair Hanna reported on the current structure between the Foundation and the College. The College currently supports the Foundation’s operations; the College provides office space and pays salaries for the Foundation staff. He noted this is not a typical relationship at other colleges. Ms. Shaming noted that the Foundation is a 501c3 and that they are a separate entity. She also noted that about 50% of community colleges have this type of arrangement. However, the Foundation is looking at improving this model.

The PCC Board members asked what they could do to help the Foundation raise money. Ms. Schaming discussed creating a college relations committee made up of three Foundation Board members and three college people to discuss strategic initiatives. It was also suggested to have one of the PCC Board members as a nonvoting member of the Foundation. Board member Clinco suggested a Foundation presentation to the Finance and Audit Committee.

Board of Governors Study Session Minutes – October 28, 2016 Page 3

Ms. Schaming reported on the Foundation’s annual audit. Board member Durkin suggested the Foundation put an audit summary on the website. Board member Stewart would like to see financial charts on the website as well.

Board member Lee noted that the Finance and Audit Committee is made up of many experts in the finance and investments. She suggested the Foundation have someone with this expertise serve on the Finance and Audit Committee.

The Foundation Board would like to invite the PCC Board members to attend the Foundation Board meetings or the breakfast club meetings to talk about collaboration and to get a better understanding of the college’s needs.

Ms. Schaming provided the Board members with a Foundation notebook; it includes their policies and financials.

The meeting adjourned at 5:14 p.m.

__________________________________________ Secretary

__________________________________________ Date



ACTION ITEM Meeting Date: 1/11/17 Item Number: 4.1(1) C


Unapproved Minutes of the Special Meeting to conduct Executive Session on November 2, 2016


Recommendation:

The unapproved Minutes of the Special Meeting to conduct Executive Session on November 2, 2016 are submitted for approval.

Approval


PIMA COUNTY COMMUNITY COLLEGE DISTRICT GOVERNING BOARD MEETING MINUTES

November 2, 2016

A Special Meeting of the Pima County Community College District Governing Board was held to go into Executive Session on Wednesday, November 2, 2016 at 4:30 p.m., in the Building B Conference Room, 29th Street Coalition Center, 4355 E. Calle Aurora, Tucson, AZ 85709-1010.


Board Members Mark Hanna, Chair Martha Durkin, Vice Chair/Secretary Demion Clinco Sylvia Lee Scott Stewart



Administration/Staff Lee Lambert Seth Shippee Edgar Soto

Call to Order

Mark Hanna called the meeting to order at 4:30 p.m.

Motion for Executive Session

Motion No. 201611-01

Demion Clinco – M; Martha Durkin – S; to conduct Executive Sessions pursuant to A.R.S. § 38-431.03(A)(1) discussion and consideration of personnel issues, concerning the Chancellor’s employment and assignment.

Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion carried.

Board of Governors Minutes Special Meeting – November 2, 2016 Page 2

Recess into Executive Sessions

The Board recessed into the above referenced Executive Sessions at 4:31 p.m.

Resumption of Open Session

The Board resumed Open Session at 5:31 p.m.

Adjournment


__________________________________________ Secretary

__________________________________________ Date



ACTION ITEM Meeting Date: 1/11/17 Item Number: 4.1(1) C




Recommendation:


Approval



November 7, 2016

A Special Meeting of the Pima County Community College District Governing Board was held to go into Executive Session on Monday, November 7, 2016 at 4:00 p.m., in the Board Conference Room, Room C-228, District Office, 4905 E. Broadway Blvd., Tucson, AZ 85709-1010.


Board Members Mark Hanna, Chair Demion Clinco Sylvia Lee Scott Stewart



Administration/Staff Lee Lambert Seth Shippee

Call to Order




Sylvia Lee – M; Demion Clinco – S; to conduct Executive Sessions pursuant to A.R.S. § 38-431.03(A)(1) discussion and consideration of personnel issues, concerning the Chancellor’s employment and assignment.


Board of Governors Minutes Special Meeting –November 7, 2016 Page 2





Adjournment


__________________________________________ Secretary

__________________________________________ Date



ACTION ITEM Meeting Date: 1/11/17 Item Number: 4.1(1) D


Unapproved Minutes of the Study Session on November 7, 2016


Recommendation:

The unapproved Minutes of the Study Session on November 7, 2016 are submitted for approval.

Approval


PIMA COUNTY COMMUNITY COLLEGE DISTRICT

A Study Session of the Pima County Community College District Governing Board was held on Monday, November 7, 2016 at 5:00 p.m. in the Community Board Room, C-105, at the District Office, 4905 E. Broadway Blvd., Tucson, AZ 85709-1005.


Board Members: Mark Hanna, Chair Martha Durkin, Vice Chair/Secretary Demion Clinco Sylvia Lee Scott Stewart



Administration Lee Lambert, Chancellor

1. Call to OrderMark Hanna called the meeting to order at 5:01 pm.

2. PCC Administrative Reorganization Process

Dr. Morgan Phillips, Desert Vista and West Campus President, Dr. Lorraine Morales, Eastand Community Campus President and Dr. David Doré, Downtown and Northwest CampusPresident reported on the Pima Community College Administrative Reorganization Process.

The presentation, along with Board questions and discussion, highlighted the followingpoints:

• The purpose for the reorganization• Guiding principle-student success• Structure overview• Implementation update and feedback• Next steps in the reorganization process

Dr. Doré noted that previously PCC was aligned with a multi-college district with a single accreditation, we are now a more aligned with a single college structure. This allows consistency from campus to campus. There is a more college-wide scheduling process and movement

Board of Governors Study Session Minutes – November 7, 2016 Page 2

towards pathways and there is a clearer college-wide accountability and responsibility to internal and external community.

The College’s number one priority is a structure that focuses on a student success model to ensure deliver of student-centered programs and services that will lead to a more positive experience, persistence, retention and completion, and student success. The Board was provided a document which lists the titles and organizational structure of the college.

Dr. Doré referred to the presentation slide listing the structure and roles of the Vice President & Assistant Vice Chancellor and the Dean, Executive Director, & Director. He also provided an update on how the reorganization was implemented. He noted that forums were held, online surveys were distributed, meetings were held with employee groups to gather feedback, and bi-weekly meetings held with all administrators, directors, and district employees. Administrator professional development began summer 2016 and is now institutionalized. Vice Presidents, Deans and staff are in place and a Department Task Force has been formed and is charged to recommend a chair structure that aligns with a one-college model.

Pima has received positive feedback from external partners such as the University of Arizona, K12 and from the business industry. Pima’s external partners have expressed their appreciation of having a single point of contact (e.g. Dean of Math, Dean of Science, etc.), there is better consistency with health and safety issues and scheduling is more collaborative across the college. There is a more consistent application of Student Code of Conduct across all campuses and more clearly identified compliance issues. As part of the reorganization, the College is in the process of hiring a coordinator to do the intake of Title IX and code of conduct, this person has single responsibility of Title IX.

Board member Clinco noted his concern of Pima’s policies, he would like the policies cleaned up, aligned with the new organizational structure and brought forward to the Board. Dr. Phillips reported that the Department Chair Task Force will come up with a general framework before Meet and Confer which runs into April and May.

Board members Clinco and Durkin noted the importance of communication. Board member Clinco added that the Board should be informed about the timeframe for new policy changes and what policies are coming forward. Board member Durkin added that the critical policies need to be identified and focused on.

Dr. Doré reported on the budgets for each of the campuses, he provided the Board with an example of what the science budget looked like before and after the reorganization. This example shows that the Science Dean will look at the whole science budget across the college. This allows more consistent service to students. A student at one campus will receive the same type of lab services that the student at another campus is getting. Dr. Doré also noted the positive impact the reorganization will make to our budget. Because of fewer administrative managerial positions, there is over a $1 million reduction.

Dr. Doré reported on the next steps in the reorganization process which includes developing a department chair model, a fully implemented college-wide scheduling model, developing clear

Board of Governors Study Session Minutes – November 7, 2016 Page 3

pathways for student success, aligning policies and procedures, the budget, and information technology systems to support the new structure.

Board member Durkin asked about the timelines for each of the next steps. Dr. Doré noted that all of the next steps mentioned can be completed by fall 2017 with the exception of the pathways; this is a much longer initiative. It’s expected to be completed by fall 2019. When Pima talked with the American Association of Community Colleges (AACC) about participating in pathways, AACC said Pima had pre-work to get done first. There are some areas that can begin pathways that are already perfectly aligned and the nursing program is an example of that.

Board Chair Hanna asked how the organizational structure aligns with the Educational Master Plan. Dr. Doré noted that it aligns very well with the centers of excellence concept.

Dr. Morales reported on the current Status of Reorganization document, it is still in draft form because as they receive feedback the document is updated. The document identifies what the specific responsibilities are for each and every individual. The document can be found on the first page of the intranet along with a presentation.

Board member Lee expressed her concern that the Campus Presidents don’t have an assistant to help manage the two campuses that they are assigned to. Dr. Phillips noted that the Campus Presidents are working on empowering people with expertise to take care of their areas and to report only what they are doing to handle situations rather than asking for step-by-step instructions. The Deans have been attending professional development classes and meetings to prepare for many different situations. Dr. Morales added that she has 100 percent confidence in her leadership team; she feels she does not have to stand next to her team to handle their areas.

Chancellor Lambert noted that the College is implementing the The Leadership Challenge’s Leadership Practices Inventory. It’s a well researched and validated assessment instrument for all administrators. One of the five key components of this assessment is empowering employees to act. Administrators participating will be expected to create systems and models where they are empowering their employees to act as they are encouraging and supporting them.


__________________________________________ Secretary

__________________________________________ Date



ACTION ITEM Meeting Date: 1/11/17 Item Number: 4.1(1) E




Recommendation:


Approval



November 16, 2016

A Special Meeting of the Pima County Community College District Governing Board was held to go into Executive Session on Wednesday, November 16, 2016 at 3:00 p.m., in the Board Conference Room, Room C-228, District Office, 4905 E. Broadway Blvd., Tucson, AZ 85709-1010.


Board Members Mark Hanna, Chair Sylvia Lee Scott Stewart



Administration/Staff Lee Lambert Seth Shippee

Call to Order




Scott Stewart-M; Sylvia Lee-S; to conduct Executive Sessions pursuant to A.R.S. § 38-431.03(A)(1) (discussion and consideration of personnel issues, concerning the Chancellor’s employment and assignment. A.R.S. § 38-431.03(A)(3) (legal advice). A.R.S. § 38-431.01(A)(4) (consultation and legal advice) and A.R.S. § 38-431.01(A)(5) (meet and confer).



Board of Governors Minutes Special Meeting –November 16, 2016 Page 2




Adjournment


__________________________________________ Secretary

__________________________________________ Date



ACTION ITEM Meeting Date: 1/11/17 Item Number: 4.1(1) F


Unapproved Minutes of the Regular Meeting of November 16, 2016


Recommendation:

The unapproved Minutes of the Regular Meeting of November 16, 2016 are submitted for approval.

Approval


PIMA COUNTY COMMUNITY COLLEGE DISTRICT The Regular Meeting of the Pima County Community College District Board of Governors was held on Wednesday, November 16, 2016 at 5:30 p.m., in the Community/Board Room, District Central Office, 4905C E. Broadway, Tucson, AZ 85709-1010. BOARD MEMBERS Mark Hanna, Chair Martha Durkin, Secretary/Vice Chair (via phone) Demion Clinco (via phone) Sylvia Lee Scott Stewart REPRESENTATIVES TO THE BOARD Derrick Esperaz, Student Michael Tulino, Staff Carlo Buscemi, Adjunct Taliesin Sutton, Faculty Brian Stewart, Administrator RECORDING SECRETARY Andrea Gauna GENERAL COUNSEL Jeffrey Silvyn ADMINISTRATION Lee Lambert, Chancellor Christopher Albers, Chief of Police Dave Bea, Executive Vice Chancellor for

Finance and Administration Dan Berryman, Vice Chancellor for Human

Resources Yira Brimage, Vice President of Student

Affairs and Engagement Lisa Brosky, Vice Chancellor for External

Relations Gregory Busch, Vice President of Instruction

and Transfer Pathways

Alison Colter-Mack, Assistant Vice Chancellor for Human Resources

Aubrey Conover, Campus Vice President David Doré, President, Northwest and

Downtown Campus Dolores Duran-Cerda, Provost and Executive

Vice Chancellor for Academic and Student Services, Acting

Trina Felty, Dean of Arts and Humanities Libby Howell, Executive Director for Media,

Community and Government Relations Karrie Mitchell, Assistant Vice Chancellor,

Enrollment Management and Student Affairs

Lamata Mitchell, Vice President of Instruction

Lorraine Morales, President, Community and East Campus

Melissa Moser, Executive Director of Financial Aid and Title IV Compliance

Bruce Moses, Assistant Vice Chancellor, Accreditation & Quality Improvement

Ann Parker, Vice President of Student Affairs and Transitions

Morgan Phillips, President, Desert Vista and West Campus

Terry Quest, Assistant Vice Chancellor for Finance

Nicola Richmond, Assistant Vice Chancellor, Institutional Research, Planning & Effectiveness

Ian Roark, Vice President of Workforce Development

Ted Roush, Campus Vice President Brian Stewart, Dean of Student Affairs Bill Ward, Vice Chancellor for Facilities Greg Wilson, Dean of Applied Technology

Board of Governors Minutes Regular Meeting – November 16, 2016 Page 2 GENERAL MATTERS

Call to Order Mark Hanna called the meeting to order at 5:34 p.m. Pledge of Allegiance Scott Stewart led the Pledge of Allegiance. Roll Call Governing Board Recognition and/or Awards Campus President David Doré welcomed the honorees and recognized their achievements. Awards were presented to students, employees and community members. Chancellor Lambert thanked everyone for attending. Public Comment – Call to Audience Diane Lussier – On October 20th, PCC hosted the 11th Annual Mathematics competition for high school student. Ben Schonewald – Introduction of math team students Steven Mendoza – Objection to changes in Meet and Confer process Denise Meeks – Retention issue Sara Hastings – Concern over IGA with Monsanto Frank Velasquez – Concern with proposed revisions to BP 1.25 Zobella Vinik and Matt Matera – Support for DACA and undocumented students Matej Boguszak – Concern and request to pull Direction of 2017 Meet and Confer from the agenda

OTHER ACTION ITEMS

Governing Board 2016-17 Priorities and Action Item Motion No. 201611-02 Scott Stewart – M, Sylvia Lee – S, to approve the Governing Board Priorities and Actions for 2016-17.

Board of Governors Minutes Regular Meeting – November 16, 2016 Page 3

Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion CARRIED Board member Stewart noted that the priorities listed are very important but the College must focus on three overriding priorities; compliance, getting our financial house in order, and student success. Board member Lee added that she would like to see an improvement in communication and would like the Chancellor to develop parameters (standards or framework) for these changes. Board member Stewart agreed with the need for a communication plan but feels the Board should set the standards for this plan and back it up. He would like to add an item on the December agenda for the communication plan, if there is a meeting in December.

Board Discussion and Possible Action on Meet and Confer A.) Proposed Revisions to BP 1.25: Meet and Confer with Employee Representatives

Motion No. 201611-03 Sylvia Lee – M, Martha Durkin– S, to approve/deny the proposed revision to BP 1.25: Meet and Confer with Employee Representatives with a friendly amendment to remove “to inform” and keep the original language “to assist it in making its”. Vote: Mark Hanna, Martha Durkin voted “aye” by voice vote. Scott Stewart, Sylvia Lee, and Demion Clinco voted “nay” by voice vote. Motion: FAILED Board member Lee feels it is unnecessary to make the change and wants the employee groups to be able to provide input to the meet and confer process. Jeff Silvyn, General Counsel noted that the Board expressed clarity in the BP 1.25. The employee groups can provide information to the Board to help the Board make an informed decision. It was to clarify distinction in the roles and responsibilities. Chancellor Lambert noted that the word “inform” is more clear and specific about what is needed to help us collaborate and move forward. Board member Durkin feels the terms were not discussed with the groups. She would like to receive input about the changes. Mr. Silvyn and Chancellor Lambert noted that there was feedback collected and forums were held to discuss the language changes to the many governance groups. The groups were given an opportunity to ask questions and comment on the changes. The information was also placed on the website to allow the public to provide feedback.


Chancellor Lambert added the importance of changing the language to help everyone understand that we need to make data-informed, evidence-based decisions, the word “inform” provides a better meaning of this requirement. Motion No. 201611-04 Sylvia Lee-M, to keep the former language “to assist it in making its” and adding “data- informed” (Therefore, the Board permits individual employees and employee groups to participate in a formally structured meet and confer process to assist it in making its data-informed decisions regarding compensation, benefits, and terms and conditions of employment.) Motion died for lack of a second Motion No. 201611-05 Scott Stewart-M, Demion Clinco-S to approve the proposed revision to BP 1.25: Meet and Confer with Employee Representatives as presented. Vote: Mark Hanna, Scott Stewart, Martha Durkin and Demion Clinco voted “aye” by voice vote. Sylvia Lee voted “nay” by voice vote. Motion CARRIED.

B.) Direction on 2017 Meet and Confer Process This item #4.2 (2) B was pulled from the agenda. Motion No. 201611-06 Scott Stewart – M, Demion Clinco – S, to set priorities for the topics to be addressed during the upcoming meet and confer process, specifically (1) completing the work of the Personnel Governance Task Force and related recommendations for implementation of approved changes; and (2) recommending changes to personnel policy statements necessary to implement the re-organization plan. All other topics related to terms and conditions of employment should be reserved until the revised meet and confer process is in place. Vote: Scott Stewart and Demion Clinco voted “aye” by voice vote. Mark Hanna, Sylvia Lee and Martha Durkin voted “nay” by voice vote Motion: FAILED. Motion No. 201611-07 Sylvia Lee-M, Mark Hanna-S, to strike the text specifically in the book with this substitution, “the Board recommends the Chancellor work with the employee groups and Personnel Governance Task Force to set priorities for topics to be addressed during the upcoming Meet and Confer process”.


Board member Stewart disagreed with the motion language because it was too broad and was unable to support it. Board member Durkin understood that the Board should not be setting priorities because the Board is not part of the Meet and Confer process. The Board would only be making the final decisions on contracts. Chancellor Lambert suggested pulling this item from the agenda. After hearing the Board’s discussion of this item, he feels confident the College knows what direction they need to be going. Motion: WITHDRAWN Board member Lee withdrew her motion. Board Chair Hanna asked that item #4.2 (2) B be pulled from the agenda.

Intergovernmental Agreement: Pima County for Monsanto Company Foreign Trade Zone Sub-zone

Motion No. 201611-07 Scott Stewart – M, Sylvia Lee – S, to execute an Intergovernmental Agreement with Pima County, specifying that the College will support Monsanto Company’s application for Foreign Trade Zone sub-zone status. Board member Lee is concerned with public health and does not see this agreement going in the direction she would like to see the College going. Board member Durkin and Clinco feel this item could be problematic. Board Chair Hanna added that he is concerned with the issues raised with Monsanto. He is also concerned with the job situation in our city and understands this could bring jobs to our area but the item could be a bit premature due to the fact that Pima County has not voted on this yet. Board member Stewart is concerned about the issues related to Monsanto. He feels it is up to the county to decide on this as long as there is no financial downside to the College. Dr. Bea clarified that PCC is not deciding whether Monsanto comes to Arizona. Monsanto is trying to establish a foreign trade zone in Pima County and part of the process is go to the taxing jurisdictions and ask for a “letter of no objection” to the foreign trade zone. In Arizona, there is a reduced tax rate in a foreign trade zone designated area. PCC will agree to the foreign trade zone as long as PCC receives payment in lieu of taxes, so the college will be held harmless. Board member Clinco asked what is the outcome would be if we do not approve the letter of no objection. Dr. Bea noted that he is unclear what the outcome would be. Dr. Bea believes there could be a financial downfall.


Vote: Mark Hanna and Scott Stewart voted “aye” by voice vote. Martha Durkin, Demion Clinco, and Sylvia Lee voted “nay” by voice vote. Motion FAILED.

Possible action regarding proposed settlement in Katz v. PCC Motion No. 201611-08 Sylvia Lee – M, Demion Clinco – S, to approve that Legal Counsel finalize a written agreement in the David Katz litigation with the terms discussed with Legal Counsel during executive session on November 16, 2016 and that the Board Chair be authorized to sign the settlement agreement. Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion CARRIED. Remarks by Governing Board Members Board member Durkin thanked everyone for letting her serve on the Governing Board. Board member Hanna was able to attend Pima’s production of Dracula. He also wanted to address the call to the audience public comment from the DACA students and say that this College has a strong policy on protecting students and welcoming all students. He understands there have been some anxiety from students and the community on this subject but he wants to make a clear statement that the Governing Board supports all students and will not tolerate bullying or any other forms of aggression towards students. He commends the Chancellor for making this clear by the Pima All sent out this past week. Board member Lee thanked Board member Durkin for her leadership on the Board and wanted to acknowledge her hard work and dedication. Board member Stewart thanked everyone he has worked with over the years and for the opportunities, he was given. He also thanked everyone for the awards he was given this evening. Board Committees Human Resources Advisory Committee update Dan Berryman, Vice Chancellor of Human Resources noted that the Human Resources metrics for the first quarter of this fiscal year is included in the Board packet. Mr. Berryman provided a brief summary of the committee meetings and highlighted on PCC’s turnover rate, course completions, performance evaluations, ratio of external to internal hires, and employee relations issues.

REPORTS

Administration Reports


Accreditation Update-Bruce Moses Bruce Moses, Assistant Vice Chancellor for Accreditation and Quality Control reported that we have not received the feedback report from the Higher Learning Commission peer review team. Mr. Moses suspects that he will receive the report in the coming week. He discussed the timeline of interactions with HLC. The following dates were the ones chosen by Chancellor Lambert and Bruce Moses for the Standard Pathway Comprehensive Evaluation Visit: Fall 2018: November 26 or December 3 (Assurance Argument due as early as Spring 2018) Spring 2019: April 29 or May 6 (Assurance Argument due as early as Fall 2018) HLC will not do visits in the summer. Mr. Moses will be working with Nic Richmond, Assistant Vice Chancellor for Institutional Research, Planning and Effectiveness to conduct a gap analysis on some areas that need to be addressed and where systems and processes need to be in place. A steering committee has been developed to focus on the core components over the next couple of years. Teaching and Program Excellence-Nic Richmond Nic Richmond, Assistant Vice Chancellor for Institutional Research, Planning and Effectiveness reported that data is being released this month for teaching and program excellence. Ms. Richmond’s team is going out to the campuses to report on this data, this information can be found on their website as well. Ms. Richmond reported that a teaching excellence survey was conducted and she noted that the student feedback was very positive. The survey showed that one in every 25 students is unsatisfied with their class; this average is quite low in comparison to other institutions. Chancellor Lambert noted that classes are available to train employees on using the data for continuous improvement. Board member Stewart added that the data is very helpful when speaking to external stakeholders. Recessed at 8:35 p.m. Resumed meeting at 8:40 p.m. Reports by Representatives to the Board Board Chair Hanna noted that the Board appreciates that the representatives keep their comments brief and centered on student success. Student – Derrick Esperaz Student Representative reported on the following events at each of the campuses: Community Campus-Ambassador training on Dec 2 & 3rd, Desert Vista-Annual Basket Giveaway on November 21, Downtown Campus-Produce on Wheels on November 19,


Northwest Campus-Native American Discussion on November 16, and West Campus-Hug Week during finals. Mr. Esperaz thanked the Chancellor’s Office for the opportunity to attend the Arizona Town Hall. Student Representatives did not present a recommendation/concern to the Board. Temporary Staff – There was no report. Staff – Michael Tulino There was no report. Staff did not present a recommendation/concern to the Board Adjunct Faculty – Carlo Buscemi Adjunct Faculty Representative Carlo Buscemi reported that the adjunct faculty was invited to attend all faculty day. A survey will be mailed out to all the adjuncts, there will be 12 questions asking for their feedback on the college and gives them an opportunity to ask questions. Adjunct Faculty asked Faculty Senate to give them two sick days and they are currently waiting for an approval. He also reported on the adjunct faculty evaluations. Adjunct Faculty did not present a recommendation/concern to the Board. Faculty – Talison Sutton Ms. Sutton reported on the Faculty Senate meeting of November 4, 2016. His report included information about current activities for the following subcommittees: professional development, accreditation, assessment and strategic planning. Faculty addressing concerns with the meet and confer process. Faculty appreciates the work the Advising Working Group has done but they would like to know more. Administrator – Brian Stewart

Administrator Representative reported on the PCC Foundation grants, administrative reorganization, advising pathways, administrative procedures for draft review, and access and disability resources.

Administrators did not present a recommendation/concern to the Board. Chancellor’s Report

Chancellor Lambert thanked Board member Durkin for her insight and wisdom during her time serving on the Board and thanked Board member Stewart for being part of the team that brought him to Tucson. Chancellor Lambert’s report highlighted the following areas:

• Chancellor Lambert and the College’s support of the DACA students • Pima’s Diversity Plan going in the right direction • Superintendent Luncheon-Chancellor Lambert realized the importance of

strengthening its social media presence


• Trip to Wichita Kansas to visit the Aviation Program-Pima needs to do better with our occupational programs and rethink our model.

• Chancellor Lambert presented the Arizona Department of Veterans’ Services recognition award.

• Chancellor Lambert announced the new AVC for Finance, Terry Quest

INFORMATION ITEMS September 2016 Financial Statements — was noted as an information item. Employment Information — was noted as an information item. Adjunct Faculty Appointments — was noted as an information item. New Board Policy – First Reading — was noted as an information item.

[BP 3.12: Developmental Education – New]

Board Chair Hanna asked if a student test low on the assessment is making Developmental Education classes mandatory a good idea for students. Dr. Duran-Cerda will have Jeff Thies, Dean of Developmental Education look into this further and possibly make it an option. Board Chair Hanna also has concerns with charging students a fee to take additional assessments. Dr. Duran-Cerda will look into this further and make possible changes to the policy. Board Chair Hanna suggested having a study session on this topic in the near future. Administrative Procedure Changes — was noted as an information item.

[AP 3.12.01: Placement – New] [AP 3.12.02: Developmental Coursework Sequencing – New] [AP 3.12.03: Developmental Curricula – New]

ACTION ITEMS

Consent Agenda Motion No. 201611-09 Scott Stewart – M, Sylvia Lee – S, to approve the Consent Agenda. (1) Approval of Minutes of the following meetings: A. Study Session of October 17, 2016 B. Special Meeting to conduct Executive Session on October 19, 2016 C. Regular Meeting of October 19, 2016

(2) Board Policy-Final Reading-Cash Reserves (3) Grant Proposal: HSI STEM Program


(4) Grant Proposal: Bulletproof Vest Partnership (5) Grant Proposal: Veterans Student Tutoring Service Program (6) Grant Proposal: EAGER (Early-concept Grants for Exploratory Research (7) Contract: HP Managed Print Services, FY2017 (8) Contract: International Student Housing at Sahara Apartments Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion CARRIED.

Dave Bea, Executive Vice Chancellor for Finance and Administration noted on item 4.1 (2) that there are no changes to the cash reserve amount, this action is to just formalize it at the Governing Board level.

Proposed Agenda Items Board member Scott Stewart suggested having a communication plan developed. ADJOURNMENT Adjournment


___________________________________________ Secretary ___________________________________________ Date



ACTION ITEM Meeting Date: 1/11/17 Item Number: 4.1 (2)


Board Policy Non-Substantive Changes — Final Reading Office of the Chancellor (206-4747)

Recommendation:

The Chancellor recommends that the Governing Board approve the following Board Policy:

New: BP 3.12 Developmental Education

Justification:

Recommended changes are being made as part of the comprehensive review and reorganization of all policies. Non-substantive changes include (1) edits such that the meaning of the policy is unchanged; (2) edits for clarity; (3) title changes; and/or (4) those that reflect of current organizational structure. As per AP 1.01.02, “Non-substantive changes may be presented to the Board of Governors as a part of the "consent agenda" at any regular Board meeting.”


None.

Approvals

Chancellor______________________________________ Lee D. Lambert, J.D.

BP 3.12

1

PimaCountyCommunityCollegeDistrict Board Policy

Board Policy Title: Developmental Education

Board Policy Number: BP 3.12

Adoption Date:

Schedule for Review & Update: Every three years

Review Date(s): 10/12/16

Revision Date(s):

Sponsoring Unit/Department: Office of the Provost

Motion Number:

Legal Reference:

Cross Reference: Placement, AP 3.12.01; Developmental

Coursework Sequencing, AP 3.12.02 and

Developmental Curricula, AP 3.12.03

Recognizing that developmental education activities can lead to increased course

success, persistence, retention, and completion of educational intent, Pima

Community College shall offer developmental education consistent with the

principles identified in this policy.

The College provides evidence-based opportunities and resources designed to

prepare students for success in college programs. Comprehensive offerings provide

learning environments designed to meet students where they are and move them,

effectively and expediently, towards goal attainment. Staff, faculty, and

administration all play a vital role in facilitating the improvement of foundational

skills, strengthening of academic behaviors, and promoting perseverance.

Developmental Education at Pima Community College encompasses placement,

academic advising, counseling, learning assistance, and coursework. Students are

provided with a holistic placement process that incorporates the student’s cognitive

and non-cognitive skills utilizing multiple measures. The student support programs

BP 3.12

2

are robust and sensitive to the variety of students the College serves. The curricula

cover English as a second language, mathematics, reading, and writing. The

courses provide the foundational skills and abilities required for success in gateway

courses in multiple pathways and a strong foundation for future success.





Curriculum Recommendation - New Program: Fitness and Wellness Specialist - Certificate for Direct Employment

Dolores Duran-Cerda, Provost and Executive Vice


Recommendation:

Per Board Policy 3.25, Curriculum, the Chancellor recommends that the Governing Board approve the new program Fitness and Wellness Specialist - Certificate for Direct Employment.

Pima Community College students and community members have long been requesting courses and curriculum that would culminate in stackable credentials that address wellness and fitness. They recognize the health benefits of this knowledge but also the growing employment opportunities in this field. Current students who are taking fitness and wellness courses have been specifically asking for a Fitness and Wellness Certificate.

A June 2013 IDEA fitness journal survey states that the U.S. is experiencing significant growth opportunities in employment for fitness professionals with a wellness background. Graduates with certificates and degrees in this context have developed the skills and strategies needed to promote physical activity and health in many contexts: community, rehabilitation facilities, academic, business and agency settings. They are prepared for careers and roles such as Health Promotion Specialists, Wellness Directors, Physical Activity and Fitness Leaders, and Exercise Physiologists. They are also prepared for admission into graduate schools, physical and occupational therapy programs and other allied health career educational programs.

The recommendation to create this new program is based on its ability to attract students to attend Pima Community College, which would assist with enrollment, and to provide additional opportunities for existing students.

Justification:

Employment in the areas of exercise and wellness, kinesiology, and healthy lifestyle promotion is expected to increase 19-37% from 2010 to 2020, according to O*Net Online (Occupational Information Network) This has been the case for the past five (5) years and is expected to continue. The U.S. Bureau of Labor Statistics and Office of Occupational Statistics and Employment Projects states that the median annual wage for fitness trainers and instructor (May 2012) was $31,270. Employment of fitness trainers and instructors is projected to grow 13 percent from 2012 to 2022, as fast as the average for all occupations.

Curriculum Recommendation - New Program: Fitness and Wellness Specialist – Date: 1/11/17 Certificate for Direct Employment Page 2

Pima Community College is well-equipped to offer the proposed fitness and wellness certificate and would represent relevant curricular growth that supports the College’s mission, values, and strategic plans. The program would integrate well with the recent focus on workplace wellness nationally and at Pima Community College. Growth in this curriculum area would also place the College among its peer institutions, those already offering similar courses and programs.

The primary three four (4) year universities in Arizona (University of Arizona-U of A/ Northern Arizona University/NAU and Arizona State University/ASU) all have programs that are directly related to wellness promotion. All the courses in the proposed PCC program are transferable as wellness-related and/or general education courses to these universities. The proposed certificate is a stackable credential that allows growth and begins a pathway into an associate’s and bachelor’s degree, if desired. It also allows students to apply to and sit for the state license Trainer Certification, an option for certification and potential employment if the student decides not to study further at the time of certificate attainment.

College Plan Initiative:

This action supports Per Board Policy 3.25, Curriculum, which states: “Pima Community College will strive to evaluate the educational needs of its constituencies, develop appropriate instructional courses and programs to fill these needs, and eliminate those which are no longer meeting a significant need.” (Emphasis added)


The department currently has existing equipment and faculty to teach the content for this program; no additional expenses are projected for equipment or maintenance.

Approvals







Curriculum Recommendations - Multiple Certificate Inactivations

Dolores Duran-Cerda, Provost and Executive Vice


Recommendation:

Per Board Policy 3.25, Curriculum, the Chancellor recommends that the Governing Board approve the inactivation of the following certificates:

BCT CRTBLDGCON-B

Basic Building and Construction Technologies - Certificate for Direct Employment

Based on Program Review, the Downtown Campus faculty and administration request inactivation of this certificate due to a lack of gainful employment. The Bureau of Labor Statics states entry level construction laborers earn $9.72/ hour versus Pima County’s identified $11.71/hour minimum living wage. Four students graduated with this certificate in 2014 and four students graduated in 2015. The recommendation is to continue offering the courses but not the certificate. BCT CRTGRC Home Maintenance and Repair: General Residential

Contractor - Certificate for Direct Employment Based on Program Review, the Downtown Campus faculty and administration request inactivation of this certificate due to a lack of gainful employment. The Bureau of Labor Statics states entry level maintenance and repair workers earn $10.27/ hour versus Pima County’s identified $11.71/hour minimum living wage. One student completed this certificate in the past three years. The recommendation is to continue offering the courses but not this certificate. BCT CRTLRR Home Maintenance and Repair: Limited Remodeling and

Repair - Certificate for Direct Employment Based on Program Review, the Downtown Campus faculty and administration request inactivation of this certificate due to a lack of gainful employment. The Bureau of Labor Statics states entry level maintenance and repair workers earn $10.27/ hour versus Pima County’s identified $11.71/hour minimum living wage. One student completed this certificate in the past three years. The recommendation is to continue offering the courses but not this certificate. BCT CRTMHI Home Maintenance and Repair: Minor Home

Improvement - Certificate for Direct Employment Based on Program Review, the Downtown Campus faculty and administration request inactivation of this certificate due to a lack of gainful employment. The Bureau of Labor Statics states entry level maintenance and repair workers earn $10.27/ hour versus Pima

(Continued)

Curriculum Recommendations - Multiple Program Inactivations Date: 1/11/17 Page 2

County’s identified $11.71/hour minimum living wage. One student completed this certificate in the past three years. The recommendation is to continue offering the courses but not this certificate.

Approvals



PimaCountyCommunityCollegeDistrict Board of Governors


ACTION ITEM Date: 1/11/2017 Item Number: 4.1 (5)


Contract: Sabino Electric Inc. William R. Ward II Vice Chancellor, Facilities

and College Police (206-2610)

Recommendation:

The Chancellor recommends the Governing Board authorize the Chancellor or designee to execute a contract with Sabino Electric, Inc. for the Arc Flash Analysis of the West Campus for an amount expected not to exceed $125,000.

Vendor Selection & Justification:

The College continues its efforts to conduct arc flash evaluations throughout the College to be in compliance with the Occupational Safety and Health Association (OSHA) 29 CFR 1910.303 and 1910.335 requirements and the National Fire Association Protection Association (NFPA) 70E, Standard for Electrical Safety in the Workplace. An arc flash is the light and heat produced from an electric arc supplied with sufficient electrical energy to cause substantial damage, harm, fire, or injury. The 2008 National Electrical Code requires employers to mark electrical equipment with descriptive information, including the equipment’s voltage, current, wattage, or other rating as necessary to warn and protect employees from hazards which could cause injury due to electric shock, burns or failure of electric equipment parts. The arc flash assessment determines if hazards are present, or are likely to be present, which will necessitate the use of personal protective equipment.

In FY16, the Environmental Health and Safety department intensified the District’s arc flash evaluation by contracting with Sabino Electric Inc (Sabino) to complete an arc flash analysis and remedial recommendations for the West Campus. The initial cost quoted was $76,935.00 based upon Sabino’s evaluation of the facility. Sabino was selected and retained through the City of Tucson cooperative contract #151193. At the June 2016 Board meeting, the Board approved an intergovernmental agreement with the City of Tucson allowing the College to use contracts procured through the City’s competitive vendor selection process.

After starting work, Sabino found additional points/equipment that needed to be addressed to properly execute the arc flash analysis beyond the original quotation. Based on blueprints provided, the original quote identified 415 points/equipment. The revised quote includes over 290 additional points/equipment required for a complete analysis.

(Continued)

Contract: Sabino Electric Date: 1/11/2017 Page 2

An additional $47,827.00 is required to complete this project as disclosed by Sabino, bringing the total cost to $124,762.00.


The Board approved $55,000 of FY18 Capital Funds in May 2015 to supplement the existing College wide funding available for Compliance and Safety Audit Issues which includes completing the arc flash analysis. The recommended additional contract amount will be funded from a Finance approved Capital Fund Transfer from the CW Food Service Improvement fund, which has excess capacity due to the engagement of an external contracted food services provider.

In accordance with the dollar limitation of BP 1.05 Section 2.C.1., the Chancellor requests approval to execute a contract exceeding $100,000 with Sabino Electric Inc.

Approvals

Contact Person

Chancellor



ACTION ITEM

Meeting Date: 1/11/17 Item Number: 4.1 (6)


Intergovernmental Agreement: Town of Sahuarita

Dr. Lorraine Morales President, Community Campus

(206-6577)

Recommendation:

The Chancellor recommends that the Governing Board authorize its Chair to execute a one year Intergovernmental Agreement (IGA) for educational resources and services on behalf of Pima County Community College District (PCC) - Arizona Small Business Development Center (AZSBDC) to establish a framework within which both parties will exchange services and/or goods for a fee that will benefit the Town of Sahuarita and PCC. PCC through AZSBDN will provide advising, counseling, and educational opportunities to the Town of Sahuarita with relevant tools and resources that fit their needs through BizHub Pro-Series.

Justification:

The Town of Sahuarita requests that PCC’s AZSBDC partner with the Town of Sahuarita to serve the community by helping for profit small businesses through round tables, services to assess companies, trainings, collaboration, pitch sessions and success stories. This partnership will also promote the educational opportunities available to small business owners and their employees through AZSBDC. The BizHub “Pro-Series” will enable the Town to expand its economic development activities in support of small business entrepreneurship. BizHub Pro- Series is available to all small businesses located within the Town of Sahuarita area.


PCC shall charge the Town of Sahuarita a one-time fee of $10,000.00 for the services listed above. PCC will submit an invoice to the Town of Sahuarita no later than June 30, 2017. Funding is designated through the Town of Sahuarita for these services provided by PCC’s – AZSBDC.

The College has evaluated the risks associated with the proposed activities and has determined they do not represent an undue liability.

Approvals

Contact Person Dr. Lorraine Morales

Chancellor Lee D. Lambert, J.D.



ACTION ITEM


Item Title Contact Person Contract: FY17 CampusEAI Maintenance Renewal for College Portal and Mobile App

Dr. David Bea Executive Vice Chancellor for

Finance and Administration (206-4519)

Recommendation:

The Chancellor recommends that the Governing Board approve the Maintenance Renewal agreement with CampusEAI for the College’s Portal and Mobile App. Total costs are not expected to exceed $133,000 for Fiscal Year 2017.

Justification:

In 2014, Pima Community College issued a Request for Proposal (RFP), seeking a vendor to replace the existing web portal. The web portal is a system that serves as the launching point for web users, and the College relies on it to provide authenticated access to MyPima. Through MyPima, students and employees can access a wide variety of services, including: registration, bill payment, final grades, financial aid requirements, veteran’s certification, course homepages, employee time entry, and leave balances.

CampusEAI’s LookingGlass was selected through the RFP process to serve as the College’s web portal. As part of the five year agreement, CampusEAI also provides Mobile App, which streamlines web pages and improves the user’s experience when accessing web content from a mobile device. PCC students will be able to utilize customizable features to complete all student services and academic activities through their mobile devices. The new app was rolled out in December, 2016, and a full marketing campaign encouraging students to download and utilize the app began with the start of the Spring semester in January, 2017.

Financial Consideration:

Annual Maintenance for Portal, Mobile App, and upgrades made during FY16 cost a total of $133,000 for Fiscal Year 2017.

Strategic Plan:

This Portal and Mobile App support Strategic Direction 2: Improve access and student success.

Approvals

Contact Person________________________________ David Bea, Ph.D.




ACTION ITEM



Faculty Emeritus Recognition Dolores Duran-Cerda, Provost and Executive Vice


Recommendation:

The Chancellor recommends that the Board of Governors approve Charles Land and David Stephen, two retired faculty members as Pima Community College Faculty Emeriti.

Justification:

The Board of Governors confers Emeritus status on distinguished individuals, retired from the College, to signify honor and respect for outstanding accomplishments and contributions to the College over many years.

Nominated faculty must have 20 continuous years as a full-time employee, of which at least 15 are full-time faculty. They must be fully retired from Pima College. They shall be recognized as having made outstanding contributions to the discipline or service area at the College, be recognized as having contributed significantly to the success of students and the quality of the College as a whole, and shall have made significant contributions to the community, profession, and/or discipline.

If approved, the individuals will be invited to be recognized at a subsequent Board meeting, as per the Administrative Procedure.

Charles Land Charles Land began at the College as an Adjunct Faculty member in the early 1970s and was hired full time in 1978. In his almost 30 years of service ending 2005, he was a great contributor and leader as the College grew and evolved.

He served as Chair of WC Mathematics Department for 18 years, where he was well known for mentoring and supporting new and adjunct faculty members. He was among the first in the country to implement computer based mathematics classes. In 1996, Charles received a National Institute for Staff and Organizational Development (NISOD) award for outstanding contributions in community college teaching.

Charles’ peer faculty has noted how Charles always had the interest of his students in the focus of his work. He was always proactive and went above and beyond in his commitment to their in their success.

(Continued)

Faculty Emeritus Recognition Date: 1/11/17 Page 2

David Stephen Mr. David Stephen taught his first class at PCC in January of 1973 and was hired full time in 1975. In the 40 years he spent at the College before his retirement in May 2015 he contributed greatly to the College through teaching a broad range courses including, anthropology, archaeology, computer software applications and geospatial information, and serving in faculty leadership positions of department chair, CDAC Chair and Articulation Task Force Liaison.

Most notable was Mr. Stephen’s passion - the West Campus Centre for Archaeological Field Training (aka Archeology Centre) which he founded. He grew the center from an under 150 sq. foot area to an almost 4,000 square foot facility with labs, computer facilities and a small museum.

David Stephen was directly responsible for making the Archaeology Program on the West Campus the nationally-known field archaeology program that it is today. This program, which provides full hands-on archaeological field training for students, is unique in the country and students come to Pima from all over the U.S. and even internationally to gain archaeological field skills.

Strategic Plan Direction:

Strategic Direction 6. Develop a culture of organizational learning, employee accountability, and employee development 6.2. Create structures and mechanisms to build a culture of excellence that fosters accountability, leadership, and continuous improvement at all levels


Emeriti are offered a lifetime email, as well as use of the library services. The financial considerations are negligible.

Approvals



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