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Physician Wellness: Promotion and Prevention in collaboration with Mark Linzer, MD, FACP, and Sara Poplau, BS of Hennepin County Medical Center on behalf of ACP Wellness Champions

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Page 1: Physician Wellness: Promotion and Prevention · on behalf of ACP Wellness Champions. 2 Outline ... “Burnout and satisfaction with work-life balance in US physicians worsened from

Physician Wellness:Promotion and Prevention

in collaboration with Mark Linzer, MD, FACP, and Sara Poplau, BS of Hennepin County Medical Centeron behalf of ACP Wellness Champions

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Outline

Why pay attention Research Survey tools ACP Utah data The Hennepin County Medical Center Wellness

Model

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Physician burnout is in the news

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Burnout: The Stats

• Burnout rates• Residents nationally: 50-75%• Physicians nationally: 55%

The majority of people in this room have experienced burnout.

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Making the case for a focus on wellness/burnout prevention

Why should you care? (Stanford)• Four Reasons Leaders Should Care:

• Basic human decency• Clinical performance• Recruitment and retention• Care transformation

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Why Burnout MattersProfessional Consequences

Increased medical errors/worse patient outcomes Decreased patient satisfaction/adherence Loss of professionalism, disruptive behaviors Decreased productivity Cost of recruitment/retention

• Est $250,000 to replace PCP• Residency accreditation

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Why Burnout MattersPersonal Consequences

Physician satisfaction and safety Disruption to family Higher rates of

• Divorce• Depression• Anxiety• Substance abuse• Suicide

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Physician Suicide

400 Doctors commit suicide each year• The equivalent of one medical school is lost each year

to suicide Suicide is the 2nd most common cause of death in

medical students More attempts and higher success than average

population• Male physicians – 40% higher• Female physicians – 130% higher

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Symptoms of Burnout

Emotional exhaustion Depersonalization Inefficacy

Maslach C. J Appl Psychol. 2008; Maslach C. Ann Rev Psychol. 2001.

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Burnout is a long-term stress reaction

Prevalent in practicing physicians & medical students

Associated with perceived errors by medical housestaff

Contributes to staff turnover Mediated by home support, work control, and work

home balance 1.6x higher in women physicians than male

physiciansDyrbe L. Ann Intern Med 2008;149:334-41

West C. JAMA. 2009;296:1071-78Linzer et al. Am J Med 2001;111:170-5

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Gender differences in burnout

More burnout in US women MDs due to gendered expectations for listening

US women MDs describe faster pace, less values alignment with leadership (Horner-Ibler et al. J Gen Intern Med 2005; 20(s1):194)

Less gender difference in burnout in Netherlands due to a) fewer work hours and b) better work control in women vs men MDs (Linzer et al. J Am Med Women’s Assoc 2002;57:191-3)

Center for Patient and Provider Experience at

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Demand-control model of job stress

Demands balanced by control

Stress increases if demands rise or control diminishes

Support can facilitate impact of control

Bottom line… control and support prevent stress

Demands Control Support

Karasek et al. Am J Public Health 1981;71:694-705

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The Scope of the Problem

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Resident Burnout Nationally

IsHak, et al. Journal of Grad. Med. Ed. 2009 - Literature review 1974-2009- Burnout in medical students 28-45%;

residents 27-75% (specialty dependent)- Burnout develops cumulatively

Sen, et al. JAMA Psychiatry, 2010- Prospective cohort study of 740 interns

across 13 US hospitals- In first 3 months of intern year:

- Incidence of depression rose from 3.9% to 27.1%

- Thoughts of death rose 370%

Dyrbye, Shanafelt, et al. Acad. Med. 2014- 2012 cross Sectional study of medical

students, residents and early career (EC) physicians

- Burnout prevalence:- Med students 55.9%- Residents 60.3%- EC physicians 51.4%

- Depression prevalence:- Med students 58.2%- Residents 50.8%- EC physicians 40%

Mata, et al. JAMA, 2015 - Systematic review 1963-2015- Overall rate of resident depression 28.8%

(20.9% to 43.2%)- Rate increased in more recent studies- Median absolute increase in depression

among trainees was 15.8% within a year of beginning training (secondary analysis)

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Resident Burnout Nationally

Burnout prevalence ranges from 27-75% across medical training.

Depression prevalence ranges from 20-43%. Both burnout and depression develop

cumulatively• Burnout peaks during residency• While burnout rates decrease amongst early career

physicians, burnout rates among physicians remain higher than the general population.

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Dramatic Increase in Physician Burnout from 2011 to 2014

6880 physicians (mostly ages 35-65) completed survey• Burnout

• 2014—54.4% • 2011—45.5%

• Satisfaction with work-life balance• 2014—40.9%• 2011—48.5%

• Doctors are more burnt out and less satisfied with work that the general US population

Conclusion: “Burnout and satisfaction with work-life balance in US physicians worsened from 2011 to 2014. More than half of US physicians are now experiencing professional burnout.”

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Why is burnout increasing?

Fundamental changes in healthcare• Increased volume/demand on providers• Rise of EHRs made to improve billing

• Increased documentation time• Altered patient interaction

• Rising negative views of doctors• Duty hours

• Same amount of work in less time

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Factors leading to burnout nationally

Time demands• Increasing bureaucratic tasks

Lack of control over schedule Lack of autonomy Workload/intensity Financial strain Unmet personal needs Feeling overwhelmed at work Lack of a voice in important matters Poor work environment

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Physician Worklife Study

1996-98: national survey of >5000 MDs Findings:

• Satisfaction promoted by long term relationships with patients

• Time pressure diminished satisfaction• Stress related to lack of work control• Burnout strongly predicted by work-home

interference

Linzer. J Gen Intern Med. 2000;15(7):441-50.

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Burnout Model

SexAgeChildrenSolo practiceAcademic practiceWork hours

Stress

Satisfaction

Work control Work-home interferenceHome support

Background variables Mediating variables

Variableoutcomes

Linzer M. Am J Med 2001; 111:170-75.

Burnout

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Subsequent studies in physician satisfaction

MEMO Study (Minimizing Error, Maximizing Outcome), AHRQ 2002-6• 422 primary care physicians, 119 practices, 1785 pts• Work, physician stress, and pt care (quality/errors)• Key variables that predicted burnout:

• Time pressure (ratio time allotted/time needed)• Work control• Work pace (chaos)• Organizational culture

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Burnout, Dissatisfaction and the EMR

MEMO study looked at relationship between EMR functionality and stress, burnout and dissatisfaction.

Two findings:• Burnout and dissatisfaction increased as EMR

functions increased; then decreased as EMR became fully functional – but not to original levels.

• In fully functional EMRs, shorter visits associated with more dissatisfaction, burnout, intent to leave.

(Babbott. JGIM, abstract, 2011)

Center for Patient and Provider Experience at

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Measuring Quality

Up to 6 patients per primary care physician with diabetes and/or HTN

Assess: Patient satisfaction

Quality of life

Disease management

Patient Survey

Chart review

Center for Patient and Provider Experience at

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Determining Errors

Confidential chart reviews for errors in processes of care (e.g., wrong medications, missed preventive activities)

Center for Patient and Provider Experience at

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MEMO results: physician outcomes

50% need more time for visits 27% burning out or burned out 30% moderately likely to leave job in 2 years Strong relationships between work conditions

(time pressure, work control, chaos, organizational culture) and physician satisfaction, stress, burnout, intent to leave Many patient care outcomes linked to work

conditions

Center for Patient and Provider Experience at

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MEMO Results: patient care

Variable Outcome p-value

Moderate to high work control

Higher diabetes care quality

<0.05

Time pressure Lower overall qualityPoorer care for HTN patients

<0.05<0.05

Linzer et al. Ann Intern Med 2009Center for Patient and Provider Experience at

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MEMO Results: patient care

Variable Outcome p-valueInformation and communication emphasis

Higher overall qualityBetter HTN quality care

<0.05<0.01

Values alignment

Better diabetes care qualityFewer prevention errors

<0.001

<0.01Linzer et al. Ann Intern Med 2009

Center for Patient and Provider Experience at

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AHRQ: Creating Healthy Workplaces

Randomized trial of QI interventions to improve work conditions and care quality

34 clinics in Rural WI; Chicago; NYC Use OWL to measure work environment and

patient outcomes at baseline and after 6-12 months in intervention and control sites

Center for Patient and Provider Experience at

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The power of the data

Clinics shown their data and comparison clinics data Data spurred meaningful conversations and

movement towards solutions Activated managers may be key link to clinic

transformation

Center for Patient and Provider Experience at

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Realistic solutions from HWP

Workflow Communication QI Projects

MA data entryBetter communication among providers/staff

Prescription mgmt strategies

More time for RN/MA staff to do tasks

Team meetingsMedicine reconciliation project

Pairing MAs/MDs Meetings with leadership Depression screening

Nurse coordinatorsMeetings focus on patient care and cases

Improve diabetic screening (eye, feet)

Increased visit time(Scribes)

Presenting data

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One more burnout predictor

Career fit: If % time clinicians are able to do what they are

most passionate about falls below 10%, burnout rises dramatically (>50%).

Thus, be sure clinicians have time (at least 10%) to devote to what they care most about (“career fit”)

(Shanafelt T. Arch Intern Med. 2009;169(10):990-995.)

Center for Patient and Provider Experience at

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Outcomes of job dissatisfaction

Burnout Linzer et al. Am J Med2001;111:170-75.

Turnover: $250,000/departing physician Buchbinder et al. Am J Manag Care 1999;5:1431-8

Instability (larger patient load for remaining providers)

Brown & Gunderman. Acad Med 2006;81:577-82

Reduced patient: 1) access to care, 2) satisfaction, 3) medication adherence

Linn et al. Med Care 1985; 23:1171-78; DiMatteo. Health Psychol 1993;12: 93-102

Increased patient disenrollment Brown & Gunderman. Acad Med 2006;81:577-82

Center for Patient and Provider Experience at

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Burnout ≠ Weakness

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Job satisfaction: business case

Harvard Business School: stocks rose 147% when employee satisfaction rose

In 7900 businesses: productivity and income tied to employee satisfaction

Sears: when employee satisfaction rose 4%, sales increased by $200 million, with a rise in customer satisfaction

Center for Patient and Provider Experience at

(Brown & Gunderman. Acad Med 2006;81:577-82)

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Setting the dollars aside…

“…we need to feel that we have made a real difference in the lives of others.”

Anything that can facilitate our feeling this way will increase satisfaction, loyalty, longevity and, potentially, quality of care.

Brown & Gunderman. Acad Med 2006;81:577-82

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Physician burnout is associated with

Increased mistakes Decreased adherence Less empathy Less patient satisfaction

Drybe JAMA 2000Murray JGIM 2001Landon Med Care 2006

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ACP Utah Data

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Q1) Overall, I am satisfied with my current job

0%

10%

20%

30%

40%

50%

60%

Strongly Agree Agree Neutral Disagree StronglyDisagree

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Q2) I feel a great deal of stress because of my job

0%

10%

20%

30%

40%

50%

60%

Strongly Agree Agree Neutral Disagree StronglyDisagree

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Q3) Using your own definition of “burnout,” please select one of the answers below

0%

10%

20%

30%

40%

50%

60%

70%

I enjoy my work, Ihave no symptoms

of burnout

I am under stress, and don’t always

have as mush energy as I did, but I don't feel burned

out.

I am definitelyburning out and

have one or moresymptoms of

burnout.

The symptoms ofburnout I am

experiencing won'tgo away.

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Q4) My control over my workload is

0%

10%

20%

30%

40%

Optimal Good Satisfactory Marginal Poor

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Q5) Sufficiency of time for documentation is

0%

10%

20%

30%

40%

Optimal Good Satisfactory Marginal Poor

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Q6) Which number best describes the atmosphere in your primary work area?

0%

10%

20%

30%

40%

50%

Calm In between Busy, butreasonable

In between Hectic, chaotic

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Q7) My professional values are well aligned with those of my department leaders

0%

10%

20%

30%

40%

50%

60%

70%

Strongly Agree Agree Neutral Disagree StronglyDisagree

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Q8) The degree to which my care team works effectively together is

0%

10%

20%

30%

40%

50%

60%

70%

Optimal Good Satisfactory Marginal Poor

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Q9) The amount of time I spend on the electronic heath record (EHR) at home is

0%

10%

20%

30%

40%

Minimal/None Modest Satisfactory ModeratelyHigh

Excessive

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Q10) My proficiency with EHR use is

0%

10%

20%

30%

40%

50%

60%

Optimal Good Satisfactory Marginal Poor

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Widespread Problem

About half of practicing clinicians burned out: • Not a few vulnerable individuals:

• Look to the role of the environment and health care delivery system

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Remember PT physicians:

Hard workers; usually at more than their FTE Loyal, connected, good morale Patient satisfaction is high Full time clinicians may wish to go part time (e.g.

for children, end of career)!

Mechaber H et al. J Gen Intern Med. 2008;23(3):300-3.

Center for Patient and Provider Experience at

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How can we prevent burnout?

How can we promote wellness?

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How can we promote wellness?

Flexible/part-time work (Linzer et al. Acad Med 2009;84:1395-1400)

Leaders model work-home balance; value well-being (Saleh et al. Clin Orthop Relat Res 2009;467:558-65)

Understand and promote work control

Alter our “culture of endurance” (Viviers et al. Can J Ophthalmol 2008;43:535-46)

Wellness focus – reflection, exercise, share concerns with colleagues (LeMaire J. BMC HSR. 2010; 10:208)

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A healthy work environment

Less time pressure, more control Extend appt times, or offload non-clinician work Time to catch up (2 hrs?) after vacation/leave

More order, less chaos Maximally utilize space Pilot unique schedules: “7 on, 7 off”

Support for work-home balance Support part-time practice and practice styles supportive

of parents of young children

Center for Patient and Provider Experience at

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Strategies to promote wellness

Align leadership values with clinicians’ values• Leaders model work-home balance; value well-being • Understand and promote work control• Alter our “culture of endurance”

Wellness focus – reflection, exercise, share concerns with colleagues

Linzer et al. Acad Med 2009;84:1395-1400; Saleh et al. Clin Orthop Relat Res 2009;467:558-65; Viviers et al. Can J Ophthalmol 2008;43:535-46; LeMaire J. BMC HSR. 2010; 10:208

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Wellness in work life Time to:

• Reflect together on challenging cases

• Exercise 3-4 x per wk

• Eat all meals

• Complete work at work

• See a patient, listen, provide empathy, attend to quality measures, and use the EMR

• Huddle with your team (who can help with all of the above)

• Meet with leaders and discuss values, direction and purpose

Center for Patient and Provider Experience at

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Creating healthy work environments

Build forms work into practice

flow

Don’t wait until the

end of the day

Respect the

lifecycle

Hire float clinicians to

cover parental/sick leaves

Build workplace

teams

Address work flow

and quality measures

MDs, APPs, MAs, RNs, Pharm Ds

Supportive Culture

Be sure values are aligned

(between clinicians

and leaders)

Take time to listen

Action often not needed

Kenny C. Transforming Health Care: Virginia Mason Medical Center's Pursuit of the Perfect Patient Experience, CRC Press; 1 edition (November 8, 2010).Linzer M, Respecting the lifecycle: rational workforce planning in a section of general internal medicine. Am J Med.2002;113: 443-48.

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A call to action

1. Must never lose another provider (APP, MD, DO, PhD, Resident, other) to burnout

2. Work to better understand and prevent this from happening again

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Using the Mini-Z to Reduce Burnout

Administer the Mini-Z Report the results with leaders and to the group Implement changes based on the results

• Look to interventions that will intervene on the biggest predictors of burnout:

• Time pressure, promoting work control, reducing chaos, affecting organizational culture

• No intervention is too small!

Re-administer the Mini-Z to determine effect Repeat the cycle to reduce burnout Linzer M, Poplau S, Grossman E, et al. J Gen Intern Med. 2015

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Mini-Z Survey (Zero Burnout Program)

1. Overall, I am satisfied with my current job:Strongly disagree Disagree Neither agree nor disagree Agree Agree strongly2. I feel a great deal of stress because of my jobStrongly disagree Disagree Neither agree nor disagree Agree Agree strongly

3. Using your own definition of “burnout”, please circle one of the answers below: 1. I enjoy my work. I have no symptoms of burnout.2. I am under stress, and don’t always have as much energy as I did, but I don’t feel burned out.3. I am definitely burning out and have one or more symptoms of burnout, e.g. emotional exhaustion. 4. The symptoms of burnout that I’m experiencing won’t go away. I think about work frustrations a lot. 5. I feel completely burned out. I am at the point where I may need to seek help. 4. My control over my workload is:1 – Poor 2 – Marginal 3 – Satisfactory 4 – Good 5 – Optimal5. Sufficiency of time for documentation is:1 – Poor 2 – Marginal 3 – Satisfactory 4 – Good 5 – Optimal6. Which number best describes the atmosphere in your primary work area?Calm Busy, but reasonable Hectic, chaotic 1 2 3 4 57. My professional values are well aligned with those of my department leaders:Strongly disagree Disagree Neither agree nor disagree Agree Agree strongly8. The degree to which my care team works efficiently together is:1 – Poor 2 – Marginal 3 – Satisfactory 4 – Good 5 – Optimal9. The amount of time I spend on the electronic medical record (EMR) at home is:1 – Excessive 2 – Moderately high 3 – Satisfactory 4 – Modest 5 – Minimal/none10. My proficiency with EMR use is:1 – Poor 2 – Marginal 3 – Satisfactory 4 – Good 5 – Optimal

*This survey was developed by Dr. Mark Linzer (Division Director, General Internal Medicine) and his team at Hennepin County Medical Center in Minneapolis MN as part of his ongoing research in Clinician Worklife and

Satisfaction. Disclaimer-this is adapted from the OWL (Office and Work Life™ measure); more detailed surveys are often

needed for second stage work.

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Hennepin County Medical Center Office of Professional Worklife

Goals: decrease burnout, increase retention, improve staff and patient experience, improve quality of care1. Visible space dedicated to wellness, worklife, listening2. Responsive, action oriented3. Periodic, brief surveys of stress, burnout and remediable

predictors 4. Focused departmental or clinic-based plans5. Work with Wellness Champions6. Interface with departments and leadership (ombuds)

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Hennepin County Medical Center Provider Wellness Committee

Reports to executive leadership Approved charter Many departments represented – faculty, NPs,

PAs, residents, Psychologists Monthly meetings Fields annual Provider Wellness Survey

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One way to get there – Create an Office of Professional Worklife and Wellness

1. Visible site for clinician wellness2. Wellness Champions in each setting3. Periodic, brief surveys of stress, burnout and

remediable predictors4. Focused action plans to promote wellness5. Role for managers – oversee the wellness focus

and transformation

Center for Patient and Provider Experience at

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Systemic Solutions: Promoting Physician Wellness

Promote engagement• Maslach: The opposite of burnout is engagement• Working at the height of your degree

Reduce volume of bureaucratic work• Resident assistants • Pharmacists• Scribes

Reduced # patients per resident• Midlevels• Significant increase in pt complexity• Service vs education

Coaching (direct observation)• Improve efficiency/outcomes• Atul Gawande 2011

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Solutions: Other Program Initiatives

Colorado Pediatrics• Longitudinal small groups (5x per year for 3h, protected

time)• Free gym access at hospital, discounted access to

Wellness Center (nice gym, classes)• Medical clinic specifically for health students and

residents• Quarterly ice cream social• Halfway High-Five• HeartMath and Mindfulness training• Resiliency council (facilitates critical debriefings,

counseling)

Stanford Emergency Medicine:• Time Banking (attendings

rewarded with meals, laundry services, life coaching)

Children’s Hospital Boston:• “Candy Rounds”• “Favorites survey”• Psych services• Humanism curriculum • Free weekly resident spin class

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Steps to wellness

Local: Provider Wellness Committee, Office of Professional Worklife, mindfulness training.

National:• AMA – Steps Forward modules• ACP – Wellness Champions• ACLGIM – Worklife & Wellness for GIM Divisions• Resident wellness - Stanford-Kansas-Utah-HCMC

collaboration

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Conclusions: Policy suggestions to eliminate burnout

Zero: The number of clinicians who need to burn out• Burnout is a long term stress reaction• Predictors of stress are well known (time pressure,

control, work-home interference, support, chaos, values alignment)

• Burnout is predictable, and thus preventable

Predictors Stress Burnout

InterventionsLinzer M, et al. JGIM 2014.

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Suggestion #1

Develop clinician “float pools” for life events• Workforce usually 10% short• Covering is cost effective to prevent turnover

Linzer M, Am J Med. 2002;113:443-48.

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Suggestion #2

“Right size” EMR-related work• Clinicians are overwhelmed • Longer visits are needed*• Studying impact of scribes**

• An n of 2 anecdote – discovering what we did not realize we had lost…

*Babbott S. JAMIA. 2013;0:1-7.

**Sinsky C. Ann Intern Med. 2014;160:727-8.

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Suggestion #3

Ensure that metrics for success include clinician satisfaction and well-being• Wellness is the missing quality indicator

Wallace JE. Lancet. 2009;374:1714-19.

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Suggestion #4:

Prioritize clinician self care as part of medical professionalism

• Coping strategies• Eating healthy meals; exercise• Reasonable work hours• Building resiliency

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Suggestion #5:

Develop schedules with flexibility and clinician control• If you standardize, customize• Complex lives require flexibility• Humanism can thrive if stress is managed

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Suggestion #6:

Assure 10% FTE for clinicians to do what they are passionate about

This could be key to humanism preservation Cost effective to support 10%; turnover costs

$250,000/FTE

Shanafelt T. Arch Intern Med. 2009;169(10):990-995.Buchbinder S. Am J Manag Care. 1999; 5:1431-38.

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Suggestion #7:

Incorporate mindfulness and teamwork into medical school, residency and clinical practice• Build resilience training

• Awareness• Self care• Support systems

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Importance of this work

First line of alert for serious issues The survey provides early identification,

awareness and prevention of depression Depression and stress can result in suicide Aim is to prevent any doctors leaving the

profession due to burnout and reduce depression due to burnout

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Conclusions

Burnout is pervasive and increasing. Burnout results in poor outcomes for patients, doctors, and

hospitals. Most of your residents are struggling. Individual approaches (stress management, wellness) are part of

the solution. Systemic changes are needed to cope with changing healthcare

landscape. Faculty play key roles in recognizing burnout, talking to residents,

and knowing resources for treatment.

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For a more sustainable system…

Measure burnout, intervene and reduce it Make wellness a quality indicator Take care of each other – we need all of us to

make the world a better place Thank you for the tremendous honor of being

here today

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Individual Solutions: Promoting Physician Wellness

Resiliency training Stress reduction/self care

• Exercise• Hobbies Reflection/mindfulness

• Shanafelt RCT 2014 AMA Steps Forward Modules

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Acknowledgements

Dr. Dick Wardrop Dr. Samantha Meltzer-Brody Dr. AnnaMarie Connolly Dr. Eric Zwemer Dr. Ashmita Chatterjee Dr. Michael Lukela (PD University of Michigan)

YOU, the attendings, program directors, administrators, GME.

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2001;42:203–213. Dyrbye, LN. Burnout among U.S. medical students, residents, and early career

physicians relative to the general U.S. population. Academic Medicine. 2014 Mar;89(3):443-51.

Eckleberry-Hunt, J. An exploratory study of resident burnout and wellness. Acad Med. 2009 Feb;84(2):269-77.

Gawande, A. Personal Best. The New Yorker Annals of Medicine. Oct. 2011. Goebert D, Thompson D, Takeshita J, Beach C, Bryson P, Ephgrave K, et al. Depressive

symptoms in medical students and residents: a multischool study. Acad Med. 2009 Feb. 84 (2):236-41.

IsHak, W. Burnout During Residency Training: A Literature Review. J Grad Med Educ. 2009 Dec; 1(2): 236–242.

Linzer, M. 10 Bold Steps to Prevent Burnout in General Internal Medicine. J Gen Intern Med. 2014; 29(1):18–20.

Mata DA, Prevalence of Depression and Depressive Symptoms Among Resident Physicians: A Systematic Review and Meta-analysis. JAMA. 2015; 314(22):2373-83.

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Resources Purdy RR, Lemkau JP, Rafferty JP, Rudisill JR. Resident physicians in family

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Stanton J, Caan W. How many doctors are sick? BMJ. 2003;326:S97. Thomas, N. Resident Burnout. JAMA. 2004;292(23):2880-2889. West, C. Intervention to Promote Physician Well-being, Job Satisfaction, and

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THANK YOU!!!