pfizer global health fellows policy global health fellows policy as of august 1, 2016 note: as the...

PFIZER GLOBAL HEALTH FELLOWS

POLICY

AS OF AUGUST 1, 2016

NOTE: As the program requires, changes to policy are updated and communicated with current G l o b a l H e a l t h Fellows, their Pfizer managers and partner organizations.

Pfizer Confidential

GLOBAL HEALTH FELLOWS POLICY GUIDE

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Innovative Partnerships In 2003, Pfizer became the first non-consulting based company to create a cross-border volunteer program, the Pfizer Global Health Fellows (GHF) program. Over a decade later, the GHF program is still recognized as a best-in-class model across industries.

Pfizer’s commitment to increasing access to health care starts with our commitment to research and extends through some of the most innovative donation and grant programs ever launched. Pfizer, through the GHF program, has found a way to help address pressing health needs in the developing world by making our greatest resources, our highly talented, committed and trained people, available to support organizations around the world.

Through the program the best minds from Pfizer and its partners work together to bring about meaningful and systematic improvements in health service delivery for people in greatest need. During assignments Fellows transfer their professional pharmaceutical and business expertise in ways that promote access, quality and efficiency of health care while building insights on health care delivery challenges in developing country settings.

Global Health Fellows are selected, in part, for their strengths in teaching and training and their willingness to see their work carried on by local teams. As a Global Health Fellow, you will be recognized by your peers and counterparts around the world as not only a representative of Pfizer, but as an ambassador for the industry and your home country.

This flagship program has survived a test of sustainability and demonstrated powerful returns through positive stakeholder impact and strong employee engagement. While Pfizer has numerous country volunteer programs, GHF is the only international volunteer program that is open to participation by Pfizer employees worldwide. Since launching, over 300 Fellows from more than 25 Pfizer country locations have served in 44 countries. To date, Fellows have completed an estimated 340,000 hours of skills-based volunteerism with local partners throughout the developing world.

The following policy is a guideline for all GHF participants to ensure compliance and safety in accordance with Pfizer standards.

The GHF program operates according to the enclosed policies to ensure the safety and security of all program participants during every stage of their Fellowship experience. The policy outlines a number of important actions Fellows must take to prepare for Fellowship. The policy also includes important guidelines while on assignment in the Fellowship country. As the program requires, changes to policy are updated and communicated with current Fellows, their Pfizer managers and partner organizations.



Table of Contents

ASSIGNMENT ...................................................................................................... 5

Global Health Fellows Program ............................................................................. 5

Pfizer Ambassadorship, Conduct and Requirements............................................. 5

Global Health Fellows Program Funding Structure ............................................... 6

Funded by the GHF Program ................................................................................ 6

Funded by the Fellow’s Department/Division ........................................................ 6

Fellowship Assignment, Location and Length ........................................................ 6

Training and Orientation ........................................................................................ 7

Letter of Assignment ............................................................................................. 7

PAYROLL AND TIME AWAY FROM WORK ....................................................... 7

Pfizer Job Status ................................................................................................... 7

Payroll ................................................................................................................... 7

Work Hours and Time Away From Work ............................................................... 8

Vacation ................................................................................................................ 8

Home Leave .......................................................................................................... 8

Emergency and Compassion Leave ...................................................................... 8

BENEFITS AND COMPENSATION ...................................................................... 9

Compensation ....................................................................................................... 9

Medical Benefits .................................................................................................... 9

Dental Benefits ...................................................................................................... 9

Emergency Medical Evacuation .......................................................................... 10

Tax Preparation ................................................................................................... 10

TRAVEL INFORMATION – GHF TRAVEL POLICY ........................................... 11

Travel to GHF Program Orientation in New York ................................................. 11

Travel to Fellowship Assignment ......................................................................... 11

Visas and Work Permits ...................................................................................... 12

Passports ............................................................................................................ 13

GHF Assignment Related Field Trips .................................................................. 13

Personal Travel ................................................................................................... 13

Corporate Credit Card ......................................................................................... 13

Health Examinations & Vaccinations ................................................................... 14

Security ............................................................................................................... 15



Visitors (Family Members/Dependents/Companions/Friends) ............................. 15

FELLOWSHIP HOUSING AND TRANSPORTATION ......................................... 16

Personal Goods Allowance ................................................................................. 16

Fellowship Housing ............................................................................................. 16

Transportation ..................................................................................................... 17

COMMUNICATION ............................................................................................. 17

Language Training............................................................................................... 17

IT Equipment ....................................................................................................... 17

Mobile Telephone ................................................................................................ 17

Global Performance Management Review ........................................................... 18


Pfizer Confidential

ASSIGNMENT

Global Health Fellows Program The Global Health Fellows (GHF) program is Pfizer’s signature international corporate volunteer program. Fellows are Pfizer colleagues who are selected through a competitive application and interview process. Fellows work with nonprofit organizations for a three to six month specialized assignment.

Colleagues who go on assignment must maintain full-time status throughout the assignment period and as part of their career path at Pfizer. The GHF program is managed by Pfizer’s Corporate Responsibility Team and is a core part of the company’s social responsibility platform.

Pfizer Ambassadorship, Conduct and Requirements Pfizer expects that Global Health Fellows will embody the Pfizer values throughout the GHF experience.

The GHF program team expects participating colleagues to behave in a highly professional manner towards the GHF Program team, other Fellows, nongovernmental organization partners, community clients, stakeholders or Pfizer staff at all times. This experience is not just between you and your host country; it is also between you and the GHF program team, your Pfizer manager and home team. Unprofessional behavior may result in disciplinary action up to and including immediate removal from the program.

The GHF program team expects that Global Health Fellows will complete the following during their participation in the program.

-Participate in GHF program led fellowship orientation sessions and onboarding prior to fielding; -Complete all of the items on the GHF Checklist Additional details to be provided before deployment, activities include, but are not limited to:

-Working with your Pfizer Manager and your NGO Partner Manager to agree upon Fellowship dates

-Applying for relevant visa for Fellowship country location, following guidance provided by the GHF Program team.

-Developing your Fellowship scope of work with your NGO Partner and upload a draft, initial (upon arrival in-country), midpoint and final assignment reports;

-Submitting three health stories focused on work in the field, following guidance from CR Communications, to be provided in orientation;

-Participating in GHF program led class debrief session upon return to Pfizer;

-Presenting your final presentation to Pfizer home team, that includes the GHF program team upon return from assignment;

-Participating in post-Fellowship survey and one-year later survey.

Fellows will be evaluated on the above activities by their GHF partner organization and GHF program team as part of their Pfizer global performance annual review. Specific details will be reviewed during orientation.


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GLOBAL HEALTH FELLOWS PROGRAM FUNDING STRUCTURE The GHF Program is one of Pfizer’s signature Corporate Responsibility programs and Pfizer is pleased to offer this unique international corporate volunteering program to Pfizer colleagues globally. To support colleagues participation in this volunteer opportunity, Pfizer covers the majority of the costs associated with Fellowships but there will be some personal expenses incurred by the Fellow. Below is a high level summary of the costs funded by the Pfizer GHF Program and the items funded by the Fellow’s Pfizer Department/Division. More detail is provided in the corresponding sections of this GHF Policy. It is important to note the GHF Program is not a full scale business relocation program and will not cover all expenses related to the Fellow’s time in their host country.

Funded by the GHF Program

1. GHF Training and Orientation, including travel to New York, if the Fellow is not based out of the New York Headquarters office;

2. Temporary medical and dental benefits if the Fellow’s current benefits program does not provide any benefits coverage outside the Fellow’s home country;

3. Expenses associated with a visa or work permit for the Fellow’s host country only (if the Fellowship host country requires a visa);

4. GHF Field Visits in Fellowship Country; 5. Personal Goods Allowance (USD$500.00 per Fellow); 6. Housing for the duration of one’s Fellowship; 7. Daily transportation to and from the Fellow’s Partner office in the host country.

Funded by the Fellow’s Pfizer Department/Division

1. Payroll/Compensation for the Fellow; 2. Roundtrip airfare to the Fellow’s host country; 3. Any recurring fees/expenses the Fellow may incur related to their Pfizer role, if such

services are not suspended while on Fellowship (i.e. monthly fees for any Pfizer services/technology, etc.).

Fellowship Assignment, Location and Length Fellowship assignments refer to the work the Fellow will undertake with GHF partner organizations in their volunteer capacity.

Assignment location refers to the host country where the Fellowship is based. Fellows may travel within their host country as part of their core responsibilities while on assignment. All travel must be reviewed and approved in partnership with GHF partner organization, GHF program team and Pfizer security team over the course of the Fellow’s fellowship experience. All Fellows must adhere to the Field Trip and Personal Travel Protocols throughout their Fellowship (please see field trip and personal travel protocols section).

Global Health Fellows assignments range from a minimum of three months to a maximum of six months. Fellowship assignment length is determined by the GHF program team and GHF program partner based on objective needs in advance of colleague selection. Pfizer colleagues are recruited and selected to serve for a specific time period during the recruitment process.


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Global Health Fellows will not be permitted to stay in their host country beyond six months (or 183 days). Fellows are not permitted to shorten or extend their Fellowship assignment. (Please see Letter of Assignment Section).

Training and Orientation The GHF Program team will provide Fellows with an orientation to the GHF program and Fellowship preparation training through class training sessions with various guest speakers and alumni. Participation is mandatory for all participants accepted into the GHF program.

Global Health Fellows will be provided a more in-depth orientation by the GHF partner organization they have been selected to perform an assignment with. This will be arranged directly between the partner organization and the selected Fellow. Please note, this formal training likely will not occur until the Fellow has arrived in their host country.

Letter of Assignment The selected Pfizer colleague accepts participation in the Global Health Fellows program by agreeing to the terms of and conditions in the Letter of Assignment. The Letter of Assignment outlines the terms and conditions of the Global Health Fellows program that are specific to the Fellow’s assignment and are in addition to, and not in place of, the terms and conditions of your employment in your home country.

The Global Health Fellow signs and submits the completed letter to the GHF Program Operations Manager. The signed letter is shared with the GHF Partner organization and the colleague’s Pfizer manager.

PAYROLL AND TIME AWAY FROM WORK

Pfizer Job Status Global Health Fellows must be full-time employees at the time of deployment and during the length of their assignment in accordance with appropriate application criteria. A Global Health Fellowship is an extension of a colleague’s Pfizer position. Fellows maintain status as a full-time employee during the Fellowship tenure and participation in the program will not influence or adversely affect it. Colleagues who have been given notice of job loss due to restructuring or reorganization as a result of business conditions should not apply for a Global Health Fellowship. If during the program application/selection process, or after selection, but before deployment, you are identified as being impacted by a company restructuring or reorganization you will be required to withdraw from the program. If your position is affected by an immediate restructuring or reorganization during the Fellowship tenure, you will be required to return from assignment immediately.

Payroll Global Health Fellows remain on the designated home location payroll system.


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Work Hours and Time Away From Work Fellowship working hours will be based on host country laws and customs. Fellows are expected to follow the office hours that their GHF partner organization field office follows. In practice, Fellows are expected to work whatever additional time is necessary to carry out their Fellowship objectives and duties effectively.

Fellows will be responsible for recording time away from their Fellowship office, which includes local holidays, sick time, and field visits and sharing this information with their GHF partner organization manager, Pfizer manager and GHF program team on a monthly basis. Instructions on this process and associated Fellowship requirements are provided during GHF program orientation.

Vacation The Global Health Fellow will follow the GHF partner organization’s local public holiday schedule.

Global Health Fellows are encouraged to take personal and/or vacation time prior to the first day of Fellowship or after last day of Fellowship. T h i s t im e is counted against the Global Health Fellow’s home country vacation accrual.

Accrued vacation or personal time will be applied to any time off from work taken after the last day at Pfizer and before the fellowship begins. Similarly, accrued vacation or personal time will be applied to any time off from work taken after the last day of the Fellowship and before the first day back at Pfizer. Fellows are not permitted to take vacation time during the Fellowship assignment period.

Home Leave Global Health Fellows are expected to remain in the assignment country for the entire length of the assignment to perform Fellowship-related duties.

Home leave is not permitted or provided.

Emergency and Compassion Leave This leave is permitted to attend to the death or terminal illness or acute medical or psychological condition of an immediate family member in the Global Health Fellow’s home country. The Fellow will inform the GHF program team, Pfizer Manager and GHF partner organization of the situation immediately.

In this emergency leave situation, Pfizer will reimburse international flight to the Fellow’s home country. No other expenses incurred during such a leave period, will be reimbursed by Pfizer (e.g., including, but not limited to: ground transportation, meals and lodging, etc.).

Pfizer’s Bereavement Policy permits up to a maximum of seven (7) consecutive calendar days off with pay at your base rate of pay in the event of death of an immediate family member. If emergency/compassion leave must exceed seven (7) days, the Fellow must have a conversation with the GHF program team, Pfizer Manager and GHF partner organization.


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For emergency leave purposes, an immediate family member includes the following: spouse (or domestic partner meeting Pfizer’s eligibility requirements and established on Pfizer’s Human Resources information system), child, step-child, grandchild, parent, step-parent, grandparent, sister, step-sister, brother, step-brother, mother-in-law, father-in-law, daughter-in-law, son-in-law, sister-in-law, brother-in-law, foster child, foster parent, foster sister, foster, brother, half-sister, half-brother. An eligible spouse is a legally married spouse or a common-law spouse if recognized by the state that the marriage was contracted in.The foregoing also applies in the event of the death of relevant* immediate family members of the employee’s domestic partner. *Note: The relevant immediate family members of an employee’s domestic partner include the mother, father, son, daughter, sister or brother of the employee’s domestic partner.

BENEFITS AND COMPENSATION

Compensation During the Fellowship, the Fellow will continue to receive their full Pfizer salary and existing benefit coverage, paid through their designated home location in the local currency of the country of origin. All applicable payroll taxes/deductions from the Fellows’ home country will continue in effect during the Fellowship.

Medical Benefits All Global Health Fellows will remain in their current medical benefits program and the colleague’s personal financial contribution to these benefits would not change as a result of participation in the GHF Program. At least two months prior to departure on Fellowship the colleague should contact their Pfizer country benefits department to understand their medical benefits coverage outside their home country. If the fellow’s current medical benefits provide international coverage outside his/her home country, specifically in the Fellowship country, the colleague will remain in their home country medical program and use the international coverage as outlined in their current policy. If during the assignment the Global Health Fellow requires the services of a physician or medical center, the Fellow would be responsible for any costs not covered by the health plan, including deductible, coinsurance and /or copay. If the Fellow’s current medical benefits program does not provide any benefits coverage outside the Fellow’s home country, Pfizer will offer the colleague a temporary International Medical Benefits plan. The monthly premium for this international plan would be paid directly by Pfizer and the international benefit plan would be in effect from the Fellowship start date to the Fellowship end date. If during the assignment the Global Health Fellow requires the services of a physician or medical center, the Fellow would be responsible for any costs not covered by the International Medical Benefits plan, including deductible, copays or coinsurance.

Dental Benefits

All Global Health Fellows will remain in their current dental benefits program and the colleague’s personal financial contribution to these benefits would not change as a result of participation in the GHF Program. At least two months prior to departure on Fellowship the colleague should contact their Pfizer country benefits department to understand their dental benefits coverage outside their home country. If the Fellow’s current dental benefits provide international coverage outside his/her


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home country, specifically in the Fellowship country, the colleague will remain in their home country dental program and use the international coverage as outlined in their current policy. If during the assignment the Global Health Fellow requires the services of a dentist, the Fellow would be responsible for any costs not covered by the dental plan, including deductible, coinsurance and /or copay. If the Fellow’s current dental program does not provide any benefits coverage outside the Fellow’s home country, Pfizer will offer the colleague a temporary International Dental Benefits plan. The monthly premium for this international plan would be paid directly by Pfizer and the international benefit plan would be in effect from the Fellowship start date to the Fellowship end date. If during the assignment the Global Health Fellow requires the services of a dentist, the Fellow would be responsible for any costs not covered by the International Benefits plan, including deductible, copays or coinsurance.

Emergency Medical Evacuation Pfizer contracts with AIG/TravelGuard, a leading provider of travel medical, emergency and security services. All Global Health Fellows should become familiar with this Pfizer policy on the Business Travel Accident Coverage For non-EMEA, non- Australia, non- New Zealand, non-China, non-India, non-Singapore, non-Hong Kong and non-Philippines) based employees, the policy number is GTP 9135867A. For all employees based in EMEA (Australia, New Zealand and The Philippines), the policy number is 0010002040. For all employees based in China, the policy number is WBSH500778. For all employees based in India, the policy number is BTA000232200

For U.S., Canada and Puerto Rico based employees and guests, for all travel emergencies, call: If calling from U.S: 866-273-1336 If calling from outside U.S.: +1-817-826-7088 (Houston) For Rest of World based employees and guests, call: For medical emergency: 44-(0)-1273 220 525 (London) For concierge service (lost baggage, cancelled flight, lost passport, etc.): 44 (0) 207 359 3433 (London) Alternatively, for all employees, worldwide, call Pfizer Global Security: 212-733-7900 (New York)

Claims should be reported to Anthony Riina in New York: Ph: 212-733-8862 Fax: 646-563-9424 ([email protected])

Fellows are encouraged to become familiar with the emergency procedures offered before departing to the assignment location.

Alternatively, all employees may call Pfizer Global Security: 212-733-7900 (New York) for any colleague emergency.

Global Health Fellows will be provided more information about security protocols during orientation. (See Security section).

Tax Preparation In the event that the Global Health Fellow becomes responsible for host country income taxes as a result of the assignment or visa classification, Pfizer has made arrangements with Ernst &

http://legal.pfizer.com/CorporateInsurance/Pages/BusinessTravelAccident.aspx

mailto:[email protected]


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Young to provide income tax preparation services for them. Global Health Fellows will remain responsible for their home country income and social taxes while on assignment. If no host country income tax obligation is generated as a result of the fellowship, the Global Health Fellow remains responsible for the completion and filing of their home country income tax returns. In the event that host taxes are levied as a result of this assignment Pfizer will support the Global Health Fellow with tax preparation and reimbursement services.

TRAVEL INFORMATION – GHF TRAVEL POLICY

Travel to GHF Program Orientation in New York Global Health Fellows Program Orientation will take place at Pfizer New York Headquarters in New York in February 2017. Exact dates will be communicated to colleagues selected for a Fellowship in December 2016. Travel costs and accommodations for GHF Program Orientation will be funded by the GHF Program Team. Global Health Fellows must book their travel to GHF Program Orientation in New York according to guidance from the GHF Program team including utilizing specific calling instructions and using the GHF program meeting number. Fellows should not book travel to GHF orientation with a corporate or personal credit card. The GHF Program will not be responsible for any expenses that a Fellow incurs that are due to the Fellow not following the GHF Travel Policy. Pfizer standard travel policy as outlined in Pfizer Corporate Procedure #301 would apply for booking this flight.

The lowest cost, most direct route should be selected without consideration for airline frequent flyer programs or other incentives.

Business Class seating is permitted on flights of six hours or more in total duration.

Reservations should be made at least 14 days in advance of departure.

The Global Health Fellow must speak to a Pfizer-sponsored BCD travel agent to book travel to GHF Program Orientation and request a round-trip ticket (lowest cost, most direct route) to New York at the time of the initial flight booking on airlines sanctioned by Pfizer’s corporate travel group. Fellows are not permitted to choose travel itineraries based on a preferred airline carrier.

Travel to Fellowship Assignment The Fellow’s home Pfizer Department/Division is responsible for funding international round trip airfare to the Fellowship host location. The Fellow should utilize their Pfizer home country travel system and procedures to book this international flight, similar to the process for booking other Pfizer business travel. The Fellow should confirm approval of the flight cost with their Pfizer manager before booking the flight. Pfizer standard travel policy as outlined in Pfizer Corporate Procedure #301 would apply for booking this flight.

The lowest cost, most direct route should be selected without consideration for airline frequent flyer programs or other incentives.

Business Class seating is permitted on flights of six hours or more in total duration.

Reservations should be made at least 14 days in advance of departure.


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It is highly recommended that travel to/from home/host country occur two to three days before the Fellowship begins to enable the Fellow to adjust to host/home location. The first day of Fellowships should start on that Monday after arrival, the last day of Fellowships should be on a Friday.

If the Fellow chooses to take vacation or personal time before the first day of Fellowship or after the last day of Fellowship, it is considered vacation time against Pfizer accrual. All vacation time must be approved by the Fellow’s Pfizer manager prior to deployment. (Please see Vacation Section)

Fellowship accommodations begin up to two days prior to the start of Fellowship and ends up to two days after the last day of Fellowship. The Fellow is responsible for local accommodation before or after the Fellowship accommodation dates. (Please see the Vacation section)

If any changes are made to the reservation for personal reasons after ticketing, the Fellow will be responsible for all additional charges. If any changes are necessary authorization is required from the Fellow’s Pfizer manager to change the ticket. The Fellow will notify the GHF Program team in advance if any changes impact the Fellowship duration.

The expense for transition costs (ground transportation and/or meals) to and from the fellow’s home country airport at the start and end of the Global Health Fellows assignment may be subsidized by the GHF Program through the Personal Goods Allowance (See Personal Goods Section).

If the Fellow elects to schedule a layover during any connections to/from assignment, the Fellow is responsible for all associated costs during the layover (hotel/transportation and/or meals). The time taken is considered personal or vacation time against Pfizer accrual.

Visas and Work Permits To work in a volunteer location, Global Health Fellows first must satisfy the immigration and visa requirements of the country where the volunteer assignment is located.

Each host country has different visa requirements so it is imperative that Global Health Fellows follow the guidance provided by the GHF Program team coordinate directly with the GHF partner organization and the volunteer assignment country’s consulate to ensure that Fellows are applying for the appropriate visa. The visa application process can take several weeks, so please allow enough processing time to obtain necessary visa(s) before assignment deployment date.

Global Health Fellows must work directly with the GHF partner organization before finalizing any travel arrangements to the assignment location. (Please see the GHF Travel Policy section)

Many countries require an individual traveling on a visa to show proof of leaving the country within the designated length of the visa. This is typically demonstrated by a round-trip airline ticket. (See GHF Travel Policy)


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It is the responsibility of the Fellow to obtain required visa(s) needed for entry into the fellowship host country location. It is strongly suggested to go to the assignment country’s consulate in person (not a parent, spouse or administrative assistant) to obtain the visa.

Fellows should purchase their entry visa using personal credit card or cash and MUST keep their receipt for reimbursement. The Fellow will be reimbursed for visa(s), any transportation or mailing costs needed to obtain a visa by their GHF partner organization upon arrival. DO NOT use Pfizer Visa services or Corporate Credit Card. More information on this process will be reviewed during GHF program orientation.

Passports

Global Health Fellows traveling internationally to their host-country must have a valid passport. If a new passport is needed, please allow enough time to obtain this and other documents that will be required for travel.

Global Health Fellows must make sure that their passports are valid for at least one year from the start date of the assignment. In many cases, one may not be able to receive a valid visa if the passport is due to expire in less than one year. Any costs associated in obtaining a passport can be subsidized through the GHF Program Personal Goods Allowance (See Personal Goods Allowance section).

GHF Assignment Related Field Trips Many Fellows will have the opportunity to attend a conference and/or travel into rural areas within their host country as part of their core objectives. These field trips, which are within the Fellow’s host country, will be reviewed and approved on a trip-by- trip basis by Pfizer Regional Security (safety review) and t h e GHF Program team (alignment with Fellowship objectives and goals review), at least 5 business days prior to the departure date. Field trips outside the Fellow’s host country are not permitted. The GHF Program funds these field trips and Fellows will be provided with more information on how to submit field trip requests during GHF program orientation. Fellows must provide all of the requested information (an overview to be provided during orientation) when making a field trip request. If not all of this information is provided in the initial request email, the Fellow will need to add on additional time for review. The GHF Program team, cannot guarantee a 5-day turnaround if not all information is provided initially and/or in the case of a holiday.

Personal Travel If a Fellow elects to travel on their personal time (weekends or local holidays), the GHF Program team asks the Fellow to inform the GHF Operations Manager and their Regional Security contact of the dates and location of their travel. This is to ensure that in the case of an emergency that the Program Team and Pfizer Global Security can contact Fellows throughout their assignment.

Corporate Credit Card

Fellows should not use their corporate credit card to cover costs during the GHF assignment. All GHF work-related costs are covered through an approved Fellowship budget between the GHF program team and GHF partner organization. (See Housing, Transportation, Travel Policy, Visa and Work Permits and Personal Goods Allowance Sections for more information). A Fellowship


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budget overview will be provided during GHF program orientation.

It is the responsibility of the Global Health Fellow to clear all corporate credit card Pfizer expenses prior to the volunteer assignment. Since Fellows do not have access to Pfizer’s expense reporting systems while on assignment, the Fellow should work with their Pfizer Manager to confirm a delegate and process is in place to submit any emergency and ongoing expenses that may be charged to their corporate card while they are on Fellowship. The colleague will remain liable for any late fees, interest or penalties resulting from late expense submission. The GHF Program team will not be responsible for any of these related expenses.

Health Examinations & Vaccinations

Global Health Fellows are strongly encouraged to have complete health examinations prior to deployment. Some GHF partner organizations may require physical examinations prior to approving the assignment. Vaccinations against infectious diseases as well as preventive medications and physical examinations may be recommended or required before entering an assignment location. This information should be obtained directly from the Fellow’s physician, GHF Partner Organization and/or the Pfizer Occupational Health and Wellness Center.

Global Health Fellows should take note that many vaccinations and medications take time to be effective and must be given well in advance of the actual health examination.

Some countries require proof of vaccination; therefore an international health record should be prepared by your doctor after you have received the vaccination. This proof of vaccination should be carried with you while on assignment.

Depending on your home location, vaccinations and preventive medications are generally available through the Pfizer Occupational Health and Wellness Centers. Additional personal expenses and/or anti-malarial medication may be subsidized through the Personal Goods Allowance.

It is recommended that Global Health Fellows traveling with a pre-existing medical condition travel with a letter from their health care provider detailing the condition and medications the Global Health Fellow must take. Prescriptions should remain in their originally labeled containers and the Global Health Fellow should know the generic name of any prescriptions. If possible, you should bring enough prescription medication and related over-the-counter essentials from the home country to last the length of the assignment.

In some instances (depending on the prescription plan the Global Health Fellow is enrolled in) Pfizer Global Benefits can coordinate an override through the Fellow’s medical plan to request up to six months of prescriptions prior to departure. The GHF Program team can provide fellows with a Pfizer Global Benefits point of contact to discuss prescription benefits. The GHF Program team cannot provide any medical or insurance guidance for Fellows. Fellows are responsible for seeking medical guidance from a medical professional and for speaking with their Pfizer benefits administrator or health plan representative to determine what is covered under their current plan while they are on Fellowship and to discuss, prior to departure, any prescription benefits requests for extended travel.


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Security

The GHF program considers personal safety and security a top priority. The GHF program team partners with New York Headquarters’ global and regional security teams, and local country security officers to track closely with all Fellows in the field.

It is recommended that Fellows not take valuable items on assignment. Damaged or stolen items will not be reimbursed by the GHF Program.

Pfizer has arranged for Fellows to receive travel safety briefings by email from the Pfizer Global Security Operations Center (GSOC). If during the Fellowship a medical or security incident occurs, the Fellow will follow security protocols outlined below, which will also be covered during GHF program orientation: If the Fellow is a victim of a crime or unsafe situation/event during their Fellowship they should:

1. Let the appropriate colleagues know right away

This includes: your GHF Partner, Pfizer Regional Security, GSOC, the GHF Program team in New York and the local police (if the situation requires it)

2. The GHF Program team will then coordinate a call to determine if any next steps are necessary

Fellows are required to comply with guidance provided by Pfizer Security and the GHF Program Team throughout their Fellowship assignment.

Pfizer’s global and regional security team is not responsible for the general oversight of a Fellow’s visitor/companion/family members who elects to visit a Fellow during their fellowship. Pfizer will not be responsible for assuming costs associated with local medical care, hospitalization or costs related to an emergency evacuation for Fellow’s family members/companions/visitor.

Visitors (Family Members/Dependents/Companions/Friends)

Fellows are allocated a studio or one-bedroom apartment or in some cases GHF partner organization owned shared guest accommodation (See Fellowship Housing section for more information). Pfizer does not provide financial support for additional accommodation or utilities for visitors of Global Health Fellows. Therefore, family members/dependents are not permitted to live with the Fellow for the duration of the assignment.

Similarly, Fellows are discouraged from having visitors (family members/ dependents/companions/friends) during the assignment period. In the event participants have a visitor, guests are only permitted according to the guidelines below:

Fellows are required to notify the GHF program team and regional security contact of any visitors/companions to a Fellow during the assignment, at least two weeks in advance of their visit. In providing notice, GHF participants are also required to disclose the name of their visitor(s) and the duration of their visit.

Pfizer discourages travel/visitation of visitors under the age of 10 as a safety precaution.

Visitor(s) will be permitted to stay with the Fellow in their Fellowship housing, for duration not to exceed two weeks during the length of the participants’ assignment. Visitors can be a challenging distraction for Fellows during busy work schedules and commitments.


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Pfizer will not be responsible for any costs related to a visitor’s meals, living, travel and visa expenses. Moreover, Pfizer will not be responsible for assuming costs associated with local medical care, hospitalization or costs related to an emergency evacuation. The Fellow is responsible for the security of their visitor/companion. (Please see the Security section for more information).

The visitor is not permitted to travel with the Fellow on any GHF partner organization approved work field trips.

Visitors are not permitted to volunteer or work at the Fellow’s partner organization. Additionally, the Fellow’s GHF partner organization is not responsible for making local arrangements for the Fellow’s visitor for volunteering, sightseeing, work or schooling.

Under no circumstances are pets or animals of any kind permitted to live or travel with Fellows to and/or from assignment.

FELLOWSHIP HOUSING AND TRANSPORTATION

Personal Goods Allowance

Fellows may be reimbursed, with receipts, up to US$500 to subsidize transition costs to/from their home/host country. Fellows typically will have expenses such as airport transfers to/from home/host country, excess baggage fees, any associated costs in obtaining a passport and other miscellaneous costs such as ATM fees, meals on any layovers to/from host location, anti-malarial medication and/or language training (if elected by Fellow).

Fellows MUST keep all receipts for reimbursement in-country by their GHF partner organization.

Reimbursements of up to US$500 will be provided to the Fellow by their GHF partner organization in-country. Specific guidance will be given to the Fellow during GHF program orientation. Fellows are responsible for tracking their submissions and are not permitted to submit personal goods related expenses in excess of the USD $500 cap. Fellows should note that this is a generous corporate volunteer program that covers the majority of costs associated with the Fellowship, but should note there will be personal expenses incurred by the Fellow.

Fellowship Housing

Global Health Fellows are provided with housing during the assignment period which consists of a studio or one-bedroom or apartment or in some cases housing in the GHF partner organization owned shared guest accommodation. Please note, the Fellow does not get to choose the type of housing they reside in during their Fellowship. Housing is chosen through a rigorous selection process, which includes input from Pfizer Environmental Health and Safety, Security, the GHF Program team and final approval by the partner organization.

Fellowship housing/accommodation commences no more than 2 days before the Fellowship start date and ends no more than 2 days after the Fellowship end date.

The housing is arranged by the GHF partner organization in partnership with the GHF program team prior to the Fellow’s arrival to host country. The cost of housing and housing-related utilities for the Fellow are paid by the GHF Program


Pfizer Confidential

Please see Visitors: Family Members/Dependents/Companions/Friends section for more information on guest policy during fellowship.

Transportation

Global Health Fellows are subsidized for work-related transportation costs to/from the GHF partner office during the assignment period. These expenses will be paid by the Fellow and submitted for reimbursement by the partner organization locally. The Fellow will need to work with the partner upon arrival to understand the NGO office reimbursement system. Please be mindful that the partner’s reimbursement system will likely vary greatly from what you use at your Pfizer home country.

Pfizer’s Global Security strictly prohibits Global Health Fellows to drive during the time of their deployment, whether on personal leave or otherwise.

Due to potential personal security risks Global Health Fellows are not authorized to purchase or rent automobiles or motorcycles while on assignment. The GHF Program will not be responsible for any costs incurred if the Fellow does not abide by this policy.

Global Health Fellows are responsible for all non-work-related transportation expenses.

COMMUNICATION

Language Training Language training is not provided through the Global Health Fellows program or GHF partner organization (see Personal Goods Allowance section).

IT Equipment The GHF partner organization sponsoring the Global Health Fellow will provide a laptop for use during the assignment.

Global Health Fellows are NOT encouraged to bring Pfizer laptops and/or Pfizer iPad due to data privacy and PII (personally identifiable information) in Corporate Policy #403. If a Fellow has a compelling reason to bring to Pfizer laptop or Pfizer iPad on their Fellowship they must obtain written permission from their Pfizer manager to do so. The GHF Program team will not be responsible for any expenses incurred to maintain service on these IT devices nor will the GHF Program reimburse any costs due to loss or damage to these Pfizer devices.

Mobile Telephone Mobile phones will be provided to the Global Health Fellow by the GHF partner organization while on assignment. The Global Health Fellow will be provided, through the GHF partner organization, an adequate supply of airtime/minutes to conduct Fellowship assignment related communications. The GHF Partner organization will also provide the Fellow with instructions on how to add additional airtime/minutes for personal use. All Fellows will be given guidance on other cost-effective communications methods during GHF program orientation. The Global Health Fellow is required to use professional judgment when making any non- business related phone calls to their home country with their loaned mobile phone. Generally speaking, Fellows are not encouraged to bring their Pfizer mobile phones on assignment due to high costs of roaming rates and lack of wireless connection. Additional


Pfizer Confidential

roaming costs are not covered by the Global Health Fellows program. As an aside, these devices can become a target for theft. If the Fellow has a compelling reason to bring his/her Pfizer mobile phone on their Fellowship they must obtain written permission from their Pfizer manager to do so. The Fellow should also discuss with their Pfizer manager what phone service plan is permitted during their Fellowship and how the phone service will be paid while the Fellow is on assignment. The GHF Program will not reimburse Pfizer mobile phone expenses. In addition, the GHF Program team will not be responsible for expenses due to loss or damage to a Pfizer mobile phone.

Global Performance Management Review Fellows and local GHF partner organization manager will be required to complete an online Fellowship evaluation to assess the performance and field-based impact of the Fellow. Instructions on this process and associated fellowship requirements are provided during GHF program orientation. The GHF Program team will also provide feedback to the Fellow’s Pfizer Manager regarding engagement with the GHF Program team and completion of GHF Program requirements. This feedback will be provided at the conclusion of the Fellowship.

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