petty cash management - how to manage logs and transactions
DESCRIPTION
This is a step-by-step guide for how to manage petty cash logs and transactions in the Cash Management System.TRANSCRIPT
![Page 1: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/1.jpg)
Petty Cash Management How to Manage Logs & Transactions
![Page 2: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/2.jpg)
This presentation shows you how to manage petty cash logs and transactions in the Cash Management System.
See the Introduction in the Library for an introduction into Petty Cash Management and an overview of how to set up your petty cash system.
This walkthrough assumes that the initial process setup has already been completed.
See How to Record Transactions in the Library for step-by-step instructions for creating petty cash logs and transactions.
See How to Perform a Reconciliation in the Library for step-by-step instructions for how to perform a reconciliation.
Introduction
![Page 3: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/3.jpg)
Petty Cash Transaction Logs Where Daily Transactions are Stored
![Page 4: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/4.jpg)
Step 1: Launch the System
![Page 5: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/5.jpg)
Step 2: Navigate to the Petty Cash Module*
* If the module doesn’t open by default.
![Page 6: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/6.jpg)
Step 3: Navigate to Transaction Logs*
* This option is only available if there are open transaction logs.
![Page 7: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/7.jpg)
The Transactions Sub Module is Opened*
* In Details (Tabular) View.
![Page 8: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/8.jpg)
Navigate Transaction Logs
![Page 9: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/9.jpg)
Select Transaction Logs Using the Periods Drop-Down Box
Transaction Logs (By Period)
Drop-Down Box
![Page 10: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/10.jpg)
Two Methods For Opening a Transaction Log With the Drop-Down Box
Method 1 Click the Drop-Down Arrow
To See the List of Transaction Logs
Click on a Log to Open It
Method 2 Start Typing the Period to Use Auto-Complete
Press Enter or Tab to Open the Log
![Page 11: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/11.jpg)
Use the Transaction Log Record Navigators to Move Through the Logs
Transaction Log Record Navigators
Click the First, Last, Previous, or Next Buttons
![Page 12: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/12.jpg)
Create New Transaction Log
![Page 13: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/13.jpg)
Step 1: Click the Create New Transaction Log Button
Create New Transaction Log Button
See How To Record Transactions in the Library For Step-By-Step Instructions
For Creating Petty Cash Transaction Logs
![Page 14: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/14.jpg)
Edit an Existing Transaction Log
![Page 15: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/15.jpg)
Step 1: Click the Edit Transaction Log Button
Edit Transaction Log Button
![Page 16: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/16.jpg)
The Edit Transaction Log Wizard Appears
![Page 17: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/17.jpg)
Step 2: Edit the Transaction Log Details
1
2
3
(1) Change the Period. (2) Change the Beginning Balance. (3) Select/Change the Source Document.
![Page 18: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/18.jpg)
Step 3: Click the Finish Button to Save Your Changes
The Finish Button
![Page 19: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/19.jpg)
Delete an Existing Transaction Log
![Page 20: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/20.jpg)
Step 1: Click the Delete Transaction Log Button
Delete Transaction Log Button
![Page 21: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/21.jpg)
Step 2: Confirm Delete Transaction Log
Click the ‘Yes’ Button to Confirm Delete Transaction Log
![Page 22: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/22.jpg)
Petty Cash Transactions
![Page 23: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/23.jpg)
Navigating Transactions
![Page 24: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/24.jpg)
Method 1: Arrow Up/Down or Click Into a Row (Transaction)
In Details View, Navigation is Done by
Moving Up/Down Rows (Transactions) Similar to Excel
![Page 25: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/25.jpg)
Method 2: Use the Transaction Record Navigators to Move Through the Transactions*
Transaction Record Navigators
Click the First, Last, Previous, or Next Buttons
* In both Details and Form View.
![Page 26: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/26.jpg)
Create New Transaction
![Page 27: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/27.jpg)
Step 1: Click the Create New Transaction Button
Create New Transaction
Button
See How To Record Transactions in the Library For Step-By-Step Instructions
For Creating Petty Cash Transactions
![Page 28: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/28.jpg)
Edit an Existing Transaction
![Page 29: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/29.jpg)
Method 1: Click the Edit Transaction Button
Edit Transaction
Button
See How To Record Transactions in the Library For Step-By-Step Wizard Instructions*
* The procedure for editing a transaction is the same as recording a new transaction once the wizard is open.
![Page 30: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/30.jpg)
Method 2: Edit the Transaction Directly in Details View
![Page 31: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/31.jpg)
Step 1: Edit the Transaction
In Details View, Edit
Directly in the Grid
![Page 32: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/32.jpg)
Step 2: Click the Save Button to Save Your Changes
The Save Button
![Page 33: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/33.jpg)
Method 3: Switch to Form View
Click the Form View
Button
![Page 34: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/34.jpg)
Step 1: Edit the Transaction
In Form View, Edit
Directly on the Form
![Page 35: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/35.jpg)
Step 2: Click the Save Button to Save Your Changes
The Save Button
![Page 36: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/36.jpg)
Delete an Existing Transaction Only Unexecuted Transactions Should Be Deleted*
* Never Delete History
![Page 37: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/37.jpg)
Step 1: Click the Delete Transaction Button
Delete Transaction
Button
![Page 38: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/38.jpg)
Step 2: Confirm Delete Transaction
Click the ‘Yes’ Button to Confirm Delete
Transaction
![Page 39: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/39.jpg)
Reverse a Transaction Transactions Are Reversed, Not Deleted*
* Reversing Transactions Maintains History
![Page 40: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/40.jpg)
Step 1: Click the Reverse Transaction Button
Reverse Transaction
Button
![Page 41: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/41.jpg)
Step 2: Confirm the Reversal
Click the OK Button
![Page 42: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/42.jpg)
Reversed Transactions Can’t Be Modified*
Notice That The Reversed
Transactions Can’t Be Modified
* But they can be deleted in case the reversal was done by mistake.
![Page 43: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/43.jpg)
Duplicate a Transaction
![Page 44: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/44.jpg)
Step 1: Click the Duplicate Transaction Button
Duplicate Transaction
Button
![Page 45: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/45.jpg)
Step 2: Confirm the Duplication
Click the OK Button
![Page 46: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/46.jpg)
Move a Transaction
![Page 47: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/47.jpg)
Step 1: Click the Move Transaction Button
Move Transaction
Button
![Page 48: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/48.jpg)
The Move Transaction Wizard Appears
![Page 49: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/49.jpg)
Step 2: Select the Period and Enter a Valid Transaction Date
![Page 50: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/50.jpg)
Step 3: Click the Finish Button to Complete the Move
Click the Finish Button
![Page 51: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/51.jpg)
Step 4: Review the Moved Transaction
![Page 52: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/52.jpg)
Petty Cash Management Guides
Introductions ◦ Introduction to Petty Cash
◦ Introduction to the Petty Cash Management Module
Deep Dives ◦ Module Navigation
◦ How to Record Transactions
◦ How to Manage Logs and Transactions
◦ How to Perform a Reconciliation
◦ The Guide to Viewing and Understanding Reports
Library Home
![Page 53: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/53.jpg)
Summary
Managing Petty Cash Transaction Logs Includes:
◦ Navigating existing transaction logs.
◦ Creating a new transaction log.
◦ Editing an existing transaction log.
◦ Deleting an existing transaction log.
Managing Petty Cash Transactions Includes:
◦ Navigating existing transactions.
◦ Creating a new transaction.
◦ Editing an existing transactions.
◦ Deleting an existing transactions.
◦ Reverse an existing transactions.
◦ Duplicate an existing transaction.
◦ Move an existing transaction.
![Page 54: Petty Cash Management - How To Manage Logs and Transactions](https://reader034.vdocuments.mx/reader034/viewer/2022042521/5563893ed8b42acc128b4bbd/html5/thumbnails/54.jpg)
David Olson
E-Mail: [email protected]
Phone: +66 86 924-8482
Skype: DavidRobertsOlson
All original content copyright © 2013 by David Roberts Olson. All rights reserved.
Contact Information