personnel commision minutes...2018/10/17 · personnel commision minutes regular meeting oct. 17,...

PERSONNEL COMMISION MINUTES

Regular Meeting

Oct. 17, 2018

9 a.m.

Room 508 at 6401 Linda Vista Road, San Diego, California 92111 And remotely via teleconference at 2249 Poipu Road, Kauai, HI 96756

I. CALL TO ORDER The meeting was called to order at 9:04 a.m. by Commissioner Rothman. II. ROLL CALL Members Present: Miriam Rothman, Commissioner, Chair Chuck Huskey, Commissioner

Member Participating Remotely Via Teleconference: Mary Beall, Commissioner, Vice-Chair

Members Absent: None Present: HR Staff: Bill Dowler, Jessica Glover, Corey Nabonne, Dr. Olivier Wong Ah Sun COMET: Cindy Dunlevy CSEA: Lorraine Hamann

Executive Secretary: Chris Reising (substitute) Recording Secretary: Maritess Pantaleon

III. APPROVAL OF PROPOSED AGENDA Chris Reising recommended the agenda be amended and pull item VII.D.1, Executive Assistant I MSC (Huskey/Beall) to approve the amended agenda for Oct. 17 as presented.

IV. APPROVAL OF MINUTES A. Regular Meeting – Sept. 12, 2018, 9 a.m., Room 508

MSC (Huskey/Beall) to approve the Sept. 12, 2018 minutes as presented.

V. PUBLIC COMMENT A. None

VI. RATIFICATION OF ACTIONS BY DIRECTOR

A. New Classification

1. Director, Classified Human Resources, M50 Executive Director recommends that the Personnel Commission approve the following:

Personnel Commission Minutes Oct. 17, 2018 of 4

MSC – Motion, Second, Carried

1. Establish the classification of Director, Classified Human Resources 2. Allocate the classification to Grade 50: $123,908 - $150,620 annually of the

Classified Management Salary Schedule 3. Classify one (1) new position as Director, Classified Human Resources

MSC (Huskey/Beall) to approve the recommendations as presented.

B. Classification of New Positions 1. Application Architect

Human Resources staff recommends that the Personnel Commission approve the following, effective October 17, 2018: 1. Classify one (1) new position as Application Architect, allocated to Grade 38 of the

Classified Management Salary Schedule.

MSC (Beall/Huskey) to approve the recommendation as presented.

2. Instructional Aide – Deaf and Hard of Hearing Human Resources staff recommends that the Personnel Commission approve the following, effective October 17, 2018:

1. Classify one (1) new position as Instructional Aide – DHH, allocated to Grade 36 of the Classified Support Salary Schedule.

MSC (Huskey/Beall) to approve the recommendation as presented.

C. Reclassification of Existing Position 1. Administrative Assistant I

Human Resource staff recommends that the Personnel Commission approve the following, effective October 17, 2018:

1. Reclassify position number 30000435 from Program Secretary to Administrative Assistant I allocated to Grade 44 of the Classified Support Salary Schedule.

MSC (Beall/Huskey) to approve the recommendations as presented.

VII. CLASSIFICATIONS Personnel Commission staff presented reports and recommendations regarding the following classifications. Supporting documents are attached to the minutes.

A. New Classifications 1. None

B. Classification of New Positions 1. Administrative Assistant II

Human Resources staff recommends that the Personnel Commission approve the following, effective October 17, 2018:

Personnel Commission Minutes Oct. 17, 2018 of 4


1. Classify one (1) new position as Administrative Assistant II, allocated to Grade 48 of the Classified Support Salary Schedule.


C. Reclassification of Existing Position

1. None

D. Class Description Updates 1. Executive Assistant I – item pulled per action by PC

2. School Facilities Planning Analyst Human Resource staff recommends that the Personnel Commission approve the following: 1. Effective October 17, 2018, approve the changes to the classification description for

School Facilities Planning Analyst as presented.


VIII. OTHER ACTIONS ITEMS A. None

IX. POSITION ANNOUNCEMENTS - NO ACTION Job bulletins are presented as information only.

1. Claims Adjuster - Open-Promotional 2. Consultant, Business Advisory Services - Open 3. Coordinator – School Safety and Security Services - Open 4. Data Scientist - Open 5. Director, Classified Human Resources - Promotional Only 6. Independent Study Assistant - Open 7. Lead Payroll Technician - Open 8. Mental Health Case Worker - Open 9. Occupational Therapist - Open 10. School Office Assistant - Open 11. Skilled Maintenance Worker - Open 12. Special Education Classroom Behavior Intervention Aide - Open

X. APPROVAL OF ELIGIBILITY LISTS

The Executive Director recommends that the Personnel Commission ratify and approve the promulgation of the following eligibility lists for the periods indicated below as outlined in the Merit Systems Rules and Regulations, Chapter V, Section 2 and 3. Classification/Date Established:

1. Administrative Assistant II, 10/10/2018 2. Administrative Assistant III, 09/17/2018 3. Communications Specialist, 09/24/2018 4. Computer Operator, 09/26/2018 5. Custodian, 10/03/2018

PERSONNEL COMMISION MINUTES

Regular Meeting Sept. 12, 2018

9 a.m. Room 508

6401 Linda Vista Road, San Diego, California 92111

I. CALL TO ORDER

The meeting was called to order at 9 a.m. by Commissioner Rothman. II. ROLL CALL Members Present: Miriam Rothman, Commissioner, Chair Chuck Huskey, Commissioner

Mary Beall, Commissioner, Vice-Chair

Members Absent: None Present: HR Staff: Bill Dowler, Jessica Glover, Corey Nabonne, Dr. Olivier Wong Ah Sun COMET: Sal Garcia CSEA: Lorraine Hamann, Keith Hildreth, and Edmundo Garcia

Executive Secretary: Chris Reising (substitute) Recording Secretary: Maritess Pantaleon

III. APPROVAL OF PROPOSED AGENDA MSC (Huskey/Beall) to approve the Sept. 12, 2018 agenda as presented.

IV. APPROVAL OF MINUTES A. Regular Meeting – July 18, 2018, 9 a.m., Room 508

MSC (Beall/Huskey) to approve the June 20, 2018 minutes as presented.

V. PUBLIC COMMENT

A. None

VI. RATIFICATION OF ACTIONS BY DIRECTOR

A. Classification of New Positions

1. Communications Specialist

Human Resources staff recommends that the Personnel Commission approve the following: A. Classify one (1) new position as Communications Specialist, Classified Management

Grade 30.


Minutes – Sept. 12, 2018 Page 2 of 6


B. Class Description Update

1. Staffing Technician Human Resource staff recommends that the Personnel Commission approve the following, effective September 1, 2018: A. Approve the changes to the classification description for Staffing Technician as

presented.


VII. CLASSIFICATIONS Personnel Commission staff presented reports and recommendations regarding the following classifications. Supporting documents are attached to the minutes.

A. New Classifications 1. Coordinator, School Safety and Security Services, Grade M45

Human Resources staff recommends that the Personnel Commission approve the following, effective September 12, 2018: 1. Establish the classification of Coordinator, School Safety & Security Services 2. Allocate the classification to Grade 45: $109,516 - $133,128 annually of the

Classified Management Salary Schedule 3. Classify one (1) new position as Coordinator, School Safety & Security Services


2. Outdoor Education Liaison, Grade 52

Human Resource staff recommends that the Personnel Commission approve the following, effective September 12, 2018: 1. Approve the changes to the classification description for Outdoor Education Program

Specialist as presented. MSC (Beall/Huskey) to approve the recommendations as presented.

3. Data Scientist

Human Resources staff recommends that the Personnel Commission approve the following, effective September 12, 2018: 1. Establish the classification of Data Scientist 2. Allocate the classification to Grade 44: $106,845 - $129,880 annually of the

Classified Management Salary Schedule 3. Classify one (1) new position as Data Scientist


B. Classification of New Positions

1. None



C. Reclassification of Existing Position 1. Claims Adjuster

Human Resources staff recommends that the Personnel Commission approve the following: A. Reclassify position number 10995181 from Senior Claims Adjuster to Claims

Adjuster, effective September 12, 2018. B. Approve updates to classification description for Claims Adjuster, effective

September 12, 2018. MSC (Beall/Huskey) to approve the recommendation as presented.

2. Skilled Maintenance Worker Human Resources staff recommends that the Personnel Commission approve the following: A. Effective September 12, 2018, reclassify position number 10998453 from Building

Maintenance Specialist to Skilled Maintenance Worker.


D. Class Description Updates

1. Cabin Assistant

Human Resource staff recommends that the Personnel Commission approve the following: 1. Effective September 12, 2018, approve the changes to the classification description

for Cabin Assistant as presented.

MSC (Beall/Huskey) to approve the recommendation as presented.

2. Computer Operator


for Computer Operator as presented. 3. Computer Support Technician


for Computer Support Technician as presented.

4. Database Information Analyst


for Database Information Analyst as presented.

MSC (Beall/Huskey) to approve the recommendations for Computer Operator, Computer Support Technician and Database Information Analyst as presented.



5. Lead Outdoor Education Specialist


for Lead Outdoor Education Program Specialist as presented.

6. Outdoor Education Program Specialist


for Outdoor Education Program Specialist as presented.

MSC (Huskey/Beall) to approve the recommendations for Lead Outdoor Education Specialist and Outdoor Education Program Specialist as presented. 7. Purchasing Assistant


for Purchasing Assistant as presented.

8. Supervisor III, Purchasing and Contracts


for Supervisor III, Purchasing and Contracts as presented.

MSC (Huskey/Beall) to approve the recommendations for Purchasing Assistant and Supervisor III, Purchasing and Contracts as presented. 9. Systems Administration Analyst


for Systems Administration Analyst as presented.

10. Television Operations Technician


for Television Operations Technician as presented.

MSC (Beall/Huskey) to approve the recommendations for Systems Administration Analyst and Television Operations Technician as presented.

VIII. OTHER ACTIONS ITEMS

A. None



IX. POSITION ANNOUNCEMENTS - NO ACTION

Job bulletins are presented as information only.

A. Communications Specialist – Open B. Computer Operator – Open C. Computer Support Technician – Open D. Custodian – Open E. Database Information Analyst – Open F. Mechanic II – Open G. Program Clerk – Open H. School Office Assistant – Open I. Staffing Technician – Promotional J. Systems Administration Analyst – Open K. Television Operations Technician – Open L. Web Developer/Programmer - Open

X. APPROVAL OF ELIGIBILITY LISTS

The Executive Director recommends that the Personnel Commission ratify and approve the promulgation of the following eligibility lists for the periods indicated below as outlined in the Merit Systems Rules and Regulations, Chapter V, Section 2 and 3. Classification/Date Established:

1. Administrative Assistant I, 7/26/2018 2. Budget Technician, 7/24/2018 3. Database Information Analyst, 9/5/2018 4. Executive Director, Internal Business Services, 8/29/2018 5. Functional Systems Analyst-Payroll, 8/14/2018 6. Interpreter I-Deaf and Hard of Hearing, Merged (see list) 7. Legal Analyst, 8/1/2018 8. Legal Analyst/Investigator, 8/2/2018 9. Manager, Commercial Warrants and Accounts Payable, 7/13/2018 10. Occupational Therapist, Merged (see list) 11. Program Clerk, 8/29/2018 12. Program Secretary, Merged (see list) 13. Student Support Specialist, 8/29/2018 14. Systems Technician II, Merged (see list) 15. Youth Development Assistant, 7/18/2018

MSC (Beall/Huskey) to approve the eligibility lists as presented.

XI. INFORMATION ITEMS - NO ACTION A. Personnel Reports

The July 2018 report for classified personnel and separation actions was presented as information only.

XII. COMMUNICATIONS A. New SDCOE Mission and Logo



XIII. EXECUTIVE SECRETARY'S REPORT

Chris Reising shared: - CSEA and SDCAE have both ratified their respective tentative agreements - ITS Assistant Superintendent position filled, will be announced at the next PC meeting - Interviews for Personnel Commissioner appointed by Board of Education/Superintendent will

take place at Sept. 12 Board of Education meeting. - HR and PC staff continue with professional learning opportunities including DWK EdLab law

series and the upcoming 2019 Merit Academy.

XIV. DATE OF NEXT MEETING

A. Regular Meeting – Oct. 17, 2018, 9 a.m., room 508 and teleconference with Commissioner Beall at XV. ADJOURNMENT

Commissioner Rothman adjourned the meeting at 9:58 a.m.

APPROVED BY PERSONNEL COMMISSION Name: _____________________________________Date:_____________________________

Miriam Rothman, Chair

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JOB DESCRIPTION San Diego County Office of Education

Director, Classified Human Resources

Purpose Statement

The job of Director, Classified Human Resources, is done for the purpose/s of directing the

activities pertaining to all aspects of clasified human resources matters including classification,

compensation, testing, selection, personnel commission functions and overall operations

performing complex and sensitive professional human resource analytic work; achieving defined

objectives by planning, evaluating, developing, implementing and maintaining services in

compliance with established guidelines; and evaluating and supervising the performance of

assigned human resources staff.

This job is distinguished from similar jobs by the following characteristics: required specialized

subject matter knowledge; the knowledge is applied to the management of the organization’s

human resources and development and implementation of human resources programs and policies,

under administrative direction, incumbents make decisions of critical consequence; the scope of

responsibility for implementing decisions, justifying and defending decisions and negotiating or

settling significant and/or controversial issues related to employment management, evaluation,

discipline, organizational matters and personnel programs is broad; the high level of responsibility

for technical staff direction and development; the level of visibility and support to

superintendent/executive leadership and school district clients; involvement with collective

bargaining research, administrative hearings, employee grievances and complaints.

Essential Functions

• Directs all aspects of day-to-day Human Resources operations and Classified Personnel, including

employee transactions, HR systems, maintenance of personnel files, employee pre-boarding, and

Personnel Action Forms,

• Direct and support classified human resources functions including classification, compensation,

recruitment, testing, selection, and other personnel commission matters.

• Administers a wide variety of personnel policies and employment agreements (e.g. orientation, labor

and employment contracts, compensation schedule, etc.) for the purpose of conforming to district

policies, relevant laws, contracts and agreements.

• Advises management on a variety of human resources operational services (e.g. staff layoff

procedures, employee discipline issues, performance evaluation system, leave usage, return to work

issues, accommodations, Merit System rules, contract violations, etc.) for the purpose of interpreting

and explaining rules, regulations, policies, procedures, collective bargaining agreements and

employee benefits.

• Analyzes, interprets, and applies State and Federal laws, regulations and established policies for the

purpose of assuring compliance of all human resource related matters.

• Serves a lead role on the classified bargaining team; interprets negotiated agreements to county

office staff, including grievance and complaint handling

• Assists in the preparation of materials, documents (i.e agendas) for collective bargaining,

administrative hearings or proceedings, and Personnel Commission meetings for the purpose of

providing consultative and advisory services.

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• Collaborates with cross-department staff to continually research and implement business process

improvements, data reporting capabilities, and solutions to operational situations as they arise for the

purpose of assisting in the planning, coordination and implementation of short and long term goals

and objectives for the San Diego County Office of Education.

• Serves as point of contact for human resources audits, subpoenas, public records requests,

Payroll/Internal Business, EBS, and human resources facilities issues

• Communicates with all levels of staff through a variety of methods (e.g. bulletins, reports,

newsletters, etc.) for the purpose of providing information regarding legal developments, deadlines,

policy revisions, and other Human Resources related matters.

• Conducts investigations on issues pertaining to employee discipline for the purpose of identifying

the relevant issues and recommending or implementing a remediation plan.

• Develops a wide variety of documents and presentation materials (e.g. procedures, training manuals,

bulletins, newsletters, reports, recommendations, proposals, etc.) for the purpose of implementing

and maintaining services and/or programs.

• Direct, train, and develop staff to efficiently and effectively manage the day-to-day operations of all

Human Resource functions (e.g. classification and compensation policies, employee insurance

benefit programs, records management, unemployment claims exposure, mandatory EEO and

CALPADS reporting, etc.) for the purpose of ensuring all policies and principles are in alignment

with legal and negotiated agreements and in accordance with the San Diego County Office of

Education’s vision, mission, and values.

• Directs department operations, the maintenance of services and the implementation of new programs

and/or processes (e.g. recruitment, selection, classification, compensation and transactional services,

employment processing, posting personnel information, testing processes, special projects,

operational services, computer systems use, etc.) for the purpose of coordinating the delivery of

services and programs to clients within established timeframes and in compliance with related

requirements.

• Participates in meetings, collective bargaining teams, workshops, conferences and presentations for

the purpose of representing management or the department and conveying and/or gathering

information regarding a wide variety of subjects.

• Performs personnel administrative functions (e.g. hiring, training, supervising, evaluating, providing

professional development opportunities, coaching, assigning complex and technical projects, etc.)

for the purpose of maintaining adequate professional, technical and clerical staff, enhancing

productivity of personnel, and ensuring department/program outcomes are achieved.

• Plans and conducts administrative studies for the purpose of responding to requests relative to

present and future human resource needs of the County Office and client districts.

• Prepares and maintains a wide variety of complex written materials (e.g. seniority lists, reports,

recommendations, proposals, analyses, procedures, mandatory reporting for Classified and

Certificated staff, presentations, etc.) for the purpose of documenting activities and issues, meeting

compliance requirements, providing audit references, making presentations, and/or providing

supporting materials for requested actions.

• Manages security and user roles for all SDCOE employees for PeopleSoft HCM

• Develops and recommends policies and procedures for the Assistant Superintendent’s review and

administers upon adoption by the Board of Education and/or Superintendent

• Makes recommendations to the Assistant Superintendent on matters related to employee transfer,

promotion, salary placement, leaves of absence, suspension, and termination or retirement from

service.

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• Represents the Executive Director in his/her absence for the purpose of addressing matters that

require immediate attention and conveying and/or gathering information required for his/her

functions.

• Researches a wide variety of topics related to employment and labor law (e.g. technological

advances, applicable legislation, reporting requirements, etc.) for the purpose of maintaining current

knowledge of legal requirements, ensuring compliance with legislative requirements, securing

general information for planning, and/or responding to requests.

• Assists with Certificated Human Resources functions as needed.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective

functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, technical tasks with a need to periodically upgrade skills

in order to meet changing job conditions. Specific skill based competencies required to satisfactorily

perform the functions of the job include: operating standard office equipment including utilizing

pertinent software applications; planning and managing projects; developing effective working

relationships; effectively interpreting and applying appropriate laws, codes, rules and regulations;

formulating and executing decisions involving complex issues; recognizing the need for policy

changes and developing policy recommendations; and administering personnel policies and

procedures.

KNOWLEDGE is required to perform algebra and/or geometry; read technical information,

compose a variety of documents, and/or facilitate group discussions; and analyze situations to define

issues and draw conclusions. Specific knowledge based competencies required to satisfactorily

perform the functions of the job include: Merit System provisions of the California Education Code

and other applicable California and federal statutes, codes, laws, regulations and related case law

pertaining to Human Resources administration and public employment labor relations; principles,

practices, problems and techniques of organization, administration and public personnel

administration; job analysis and evaluation methodologies; test strategies and statistical applications;

personnel assessment techniques; report preparation and presentation methods.

ABILITY is required to schedule a number of activities, meetings, and/or events; often gather,

collate, and/or classify data; and use job-related equipment. Flexibility is required to independently

work with others in a wide variety of circumstances; work with data utilizing defined but different

processes; and operate equipment using standardized methods. Ability is also required to work with

a significant diversity of individuals and/or groups; work with data of varied types and/or purposes;

and utilize job-related equipment. Independent problem solving is required to analyze issues and

create action plans. Problem solving with data frequently requires independent interpretation of

guidelines; and problem solving with equipment is limited to moderate. Specific ability based

competencies required to satisfactorily perform the functions of the job include: communicating

effectively, both orally and in writing; working effectively independently and as part of a team with

minimum supervision; resolving disputes and diffusing tension; establishing and maintaining

effective working relationships; meeting deadlines and schedules; setting priorities; working with

multiple projects, frequent interruptions, and changing work priorities; working with detailed

information/data and maintaining accurate records; and maintaining confidentiality.

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Responsibility

Responsibilities include: working independently under broad organizational guidelines to achieve unit

objectives; directing other persons within a department, large work unit, and/or across several small

work units; directing the use of budgeted funds within a work unit. Utilization of resources from other

work units is often required to perform the job's functions. There is a continual opportunity to impact

the organization’s services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical

demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity.

Generally the job requires 90% sitting, 5% walking, and 5% standing. This job is performed in a

generally clean and healthy environment.

Experience Five (5) years of responsible professional level experience in human resources

management. Experience supervising professional level human rseources staff is

required.

Education Masters degree in job-related area.

Equivalency Any combination of experience and education that could likely provide the required

knowledge and abilities equivalent to a bachelor’s degree in business, public

administration, industrial/organizational psychology, organizational development, human

resources administration or a closely related field.

Five or more years of significant, directly related and progressively responsible

experience in public personnel administration, including at least two years of experience

in a merit or civil service agency, and at least five years in a management position

requiring supervision of assigned staff.

Required Testing Certificates

Driver’s License & Evidence of

Insurability

Continuing Educ./Training Clearances

Maintains Certificates and/or Licenses

Criminal Justice Fingerprint/Background

Clearance

Tuberculosis Clearance

FLSA State: Exempt

Salary Range: Classified Management, Grade 50

Personnel Commission Approved: PENDING APPROVAL

CLASSIFICATION ANALYSIS

Position: Director, Classified Human Resources

Grade: Classified Management Grade 050

Prepared By: Corey Nabonne

Report Date: 10/10/2018

PC Meeting Date: 10/17/2018

Effective Date: 10/22/2018

INFORMATION SOURCES: Meeting with Assistant Superintendent of Human Resources Meeting with Executive Director of Human Resources Information from comparable school districts

BACKGROUND & ANALYSIS: As a result of new leadership, a reorganization of the human resources department was requested. The Assistant Superintendent of Human Resources has determined that a director level classification is needed within its current organizational structure. The new classification of Director, Classified Human Resources will have a higher level of responsibility, administrative oversight, and will provide leadership and guidance in various Human Resources functional areas within the organization and to districts.

It has been determined that the duties assigned to this position will be consistent with a Director level classification (Range 50). The key factors that support this recommendation include: comparisons to similar positions at other school districts (particularly merit districts) and duties and characteristics that are more complex in nature and have a higher consequence of error than what exists in positions within the current organizational structure. More specifically, this position is distinguished from the Senior Manager of Human Resources classification for the following:

• This classification has a more responsible role with regards to negotiations. The Senior Manager classification has a participatory role that includes assisting in the preparation of materials. However, the Director level will serve in a lead capacity in the collective bargaining process.

• This classification serves as the primary point of contact for audits, subpoenas, public records requests, and payroll, facilities, and other SDCOE internal business matters.

• This classification has a much higher level of responsibility with regards to policies and procedures. The Senior Manager classification prepares and maintains materials pertaining to policies and procedures. However, this classification will actually develop and recommend policies and procedures to the Assistant Superintendent.

• This classification will also make recommendations to the Assistant Superintendent on matters related to transfer promotion, salary placement, leaves, suspensions and terminations.

• This position will be responsible for Personnel Commission functions such as recruitment, testing, selection, classification, compensation and disciplinary appeals.

• In addition to the above, this position will be responsible for directing all human resources operations.

DEFINITION:

The job of purpose/s of directing the activities pertaining to all aspects of clasified human

resources matters including classification, compensation, testing, selection, personnel commission functions and overall operations performing complex and sensitive professional human resource analytic work; achieving defined objectives by planning, evaluating, developing, implementing and maintaining services in compliance with established guidelines; and evaluating and supervising the performance of assigned human resources staff.

This job is distinguished from similar jobs by the following characteristics: required specialized subject matter knowledge; the knowledge is applied to the management of the organization’s human resources and development and implementation of human resources programs and policies, under administrative direction, incumbents make decisions of critical consequence; the scope of responsibility for implementing decisions, justifying and defending decisions and negotiating or settling significant and/or controversial issues related to employment management, evaluation, discipline, organizational matters and personnel programs is broad; the high level of responsibility for technical staff direction and development; the level of visibility and support to superintendent/executive leadership and school district clients; involvement with collective bargaining research, administrative hearings, employee grievances and complaints.

ESSENTIAL FUNCTIONS:

• Directs all aspects of day-to-day Human Resources operations and Classified Personnel, including employee transactions, HR systems, maintenance of personnel files, employee pre-boarding, and Personnel Action Forms,

• Direct and support classified human resources functions including classification, compensation, recruitment, testing, selection, and other personnel commission matters.

• Administers a wide variety of personnel policies and employment agreements (e.g. orientation, labor and employment contracts, compensation schedule, etc.) for the purpose of conforming to district policies, relevant laws, contracts and agreements.

• Advises management on a variety of human resources operational services (e.g. staff layoff procedures, employee discipline issues, performance evaluation system, leave usage, return to work issues, accommodations, Merit System rules, contract violations, etc.) for the purpose of interpreting and explaining rules, regulations, policies, procedures, collective bargaining agreements and employee benefits.

• Analyzes, interprets, and applies State and Federal laws, regulations and established policies for the purpose of assuring compliance of all human resource related matters.

• Serves a lead role on the classified bargaining team; interprets negotiated agreements to county office staff, including grievance and complaint handling

• Assists in the preparation of materials, documents (i.e agendas) for collective bargaining, administrative hearings or proceedings, and Personnel Commission meetings for the purpose of providing consultative and advisory services.

• Collaborates with cross-department staff to continually research and implement business process improvements, data reporting capabilities, and solutions to operational situations as they arise for the purpose of assisting in the planning, coordination and implementation of short and long term goals and objectives for the San Diego County Office of Education.

• Serves as point of contact for human resources audits, subpoenas, public records requests, Payroll/Internal Business, EBS, and human resources facilities issues

• Communicates with all levels of staff through a variety of methods (e.g. bulletins, reports, newsletters, etc.) for the purpose of providing information regarding legal developments, deadlines, policy revisions, and other Human Resources related matters.

• Conducts investigations on issues pertaining to employee discipline for the purpose of identifying the relevant issues and recommending or implementing a remediation plan.

• Develops a wide variety of documents and presentation materials (e.g. procedures, training manuals, bulletins, newsletters, reports, recommendations, proposals, etc.) for the purpose of implementing and maintaining services and/or programs.

• Direct, train, and develop staff to efficiently and effectively manage the day-to-day operations of all Human Resource functions (e.g. classification and compensation policies, employee insurance benefit programs, records management, unemployment claims exposure, mandatory EEO and CALPADS reporting, etc.) for the purpose of ensuring all policies and principles are in alignment with legal and negotiated agreements and in accordance with the San Diego County Office of Education’s vision, mission, and values.

• Directs department operations, the maintenance of services and the implementation of new programs and/or processes (e.g. recruitment, selection, classification, compensation and transactional services, employment processing, posting personnel information, testing processes, special projects, operational services, computer systems use, etc.) for the purpose of coordinating the delivery of services and programs to clients within established timeframes and in compliance with related requirements.

• Participates in meetings, collective bargaining teams, workshops, conferences and presentations for the purpose of representing management or the department and conveying and/or gathering information regarding a wide variety of subjects.

• Performs personnel administrative functions (e.g. hiring, training, supervising, evaluating, providing professional development opportunities, coaching, assigning complex and technical projects, etc.) for the purpose of maintaining adequate professional, technical and clerical staff, enhancing productivity of personnel, and ensuring department/program outcomes are achieved.

• Plans and conducts administrative studies for the purpose of responding to requests relative to present and future human resource needs of the County Office and client districts.

• Prepares and maintains a wide variety of complex written materials (e.g. seniority lists, reports, recommendations, proposals, analyses, procedures, mandatory reporting for Classified and Certificated staff, presentations, etc.) for the purpose of documenting activities and issues, meeting compliance requirements, providing audit references, making presentations, and/or providing supporting materials for requested actions.

• Manages security and user roles for all SDCOE employees for PeopleSoft HCM

• Develops and recommends policies and procedures for the Assistant Superintendent’s review and administers upon adoption by the Board of Education and/or Superintendent

• Makes recommendations to the Assistant Superintendent on matters related to employee transfer, promotion, salary placement, leaves of absence, suspension, and termination or retirement from service.

• Represents the Executive Director in his/her absence for the purpose of addressing matters that require immediate attention and conveying and/or gathering information required for his/her functions.

• Researches a wide variety of topics related to employment and labor law (e.g. technological advances, applicable legislation, reporting requirements, etc.) for the purpose of maintaining current knowledge of legal requirements, ensuring compliance with legislative requirements, securing general information for planning, and/or responding to requests.

• Assists with Certificated Human Resources functions as needed.

REPORTING RELATIONSHIPS: This position will report directly to the Assistant Superintendent of Human Resources.

POSITION/CLASS COMPARISON: Santa Clara County Office of Education – Director HR/Classified Personnel Services Oceanside USD – Director of Classified Human Resources Poway USD – Director Personnel Commission Vista USD – Director, Classified Human Resources Grossmont UHSD – Director, Human Resources Sweetwater USD – Director, Human Resources Chula Vista ESD – Director, Human Resources

CRITICAL EVALUATION FACTORS: Supervision received Complexity Scope and Effect Accountability Contacts

RECOMMENDATION: Human Resources staff recommends that the Personnel Commission approve the following, effective October 22, 2018:

1. Establish the classification of Director, Classified Human Resources 2. Allocate the classification to Grade 50: $123,908 - $150,620 annually of the Classified

Management Salary Schedule 3. Classify one (1) new position as Director, Classified Human Resources

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SAN DIEGO COUNTY OFFICE OF EDUCATION

Personnel Commission

CLASS TITLE: Application Architect, Grade M38

DEFINITION:

The job of Application Architect is to design and create major aspects of the architecture of an application, including: user interface, middleware and infrastructure; to provide technical leadership to the applications development team; to provide design and code reviews and ensure that uniform enterprise wide application design standards are maintained; and to collaborate with other stakeholders to ensure architecture is aligned with business requirements.

REPRESENTATIVE DUTIES:

This position description is intended to describe the general nature and level of work being performed by the employee assigned to the position. This description is not an exhaustive list of all duties, responsibilities, knowledge, skills, abilities, and working conditions associated with the position. Incumbents may be required to perform any combination of these duties. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

ESSENTIAL FUNCTIONS: Evaluate SDCOE applications development needs and apply technical principles and concepts to develop

business solutions.

Create SDCOE application design standards.

Create functional designs and application systems architecture across all technologies and platforms.

Design an application’s technical infrastructure, such as specific databases, programming languages,

utilities, and testing approaches.

Determine enterprise-wide architecture platform and technology requirements for applications.

Analyze procedures and data to develop logical solutions to complex applications programming problems.

Recommend, design, and develop complex applications and supporting hardware and software.

Monitor quality assurance and security procedures for business applications

Ensure compliance with application design and development policies.

Independently perform complex application development/programming analysis.

Keep up-to-date on emerging application design technologies and methodologies and attend training

classes as necessary.

Perform complex application analysis, design and development duties.

Evaluate, test, implement, and support new operating systems and hardware.

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Evaluate application development practices and create development standards, policies and procedures.

Conduct meetings with customers and transform requirements into effective applications.

Provide detailed design and specification documentation for all applications and databases.

Provide project management, oversight, leadership and support.

Represent Information Technology at advisory and user group meetings.

Verify stability, interoperability, portability, security, and scalability of application architecture.

Install, research, test and verify proper functioning of software updates.

Research new features, software and tools.

Generate documentation for staffing and training.

Other Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

EDUCATION AND EXPERIENCE:

Experience: Job related experience within a specialized field is required. Education: Bachelor’s degree in job-related area. Equivalency: A combination of education and experience equivalent to a bachelor’s degree in

computer science, information systems, business administration or related field or extensive technical training, and five years of experience in the design, development, and implementation of client server or Web-based applications with the scope of 1000+ users, including two years in .NET and three years of experience with SQL and Microsoft SQL Server, Oracle, or DB2.



SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; planning and managing projects; problem-solving and organizational skills; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform: Principals and practices of application testing, analysis, and security administration; Methods and techniques used to design, develop, test and implement applications; Methods and techniques of evaluating business requirements and developing information systems solutions; Principals and practices of programming languages and operating systems; Project management and reporting; methods and techniques of developing complex application technical manuals and documentation; Microsoft software development best practices; Microsoft .NET Framework fundamentals; Visual Studio .NET Development Environments; Structured Query Language (SQL); Database design and development; Microsoft SQL Server 2008 and above; AP.NET; C#; JavaScript; Hyper Text Markup Language (HTML); SQL Server Integration Services (SSIS); Crystal Reports; Business Objects Enterprise; Microsoft operating systems; Microsoft Office products; SDCOE business applications and processes.

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ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize specific, job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; setting priorities; building collaborative relationships; working with constant interruptions; meeting deadlines and schedules.

Responsibility

Responsibilities include: working independently under broad organizational policies to achieve organizational objectives; leading, guiding, and/or coordinating others; Utilization of resources from other work units is often required to perform the job's functions. There is some opportunity to impact the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking, and 20% standing. The job is performed under minimal temperature variations.

Established Approved by the Personnel Commission

Revised FLSA Status

Salary Range

9/2016 September 21, 2016 Exempt M38


Position: Application Architect


Prepared By: Jessica Glover



Effective Date: 10/17/2018 INFORMATION SOURCES: Job Description Review Meeting with Senior Director, Information Technology BACKGROUND & ANALYSIS: Integrated Technology Services (ITS) provides technology support to the County Office as well as to the school districts and charter schools throughout San Diego County. ITS is experiencing an increased demand to configure software applications that integrate into existing SDCOE systems, particularly PeopleSoft. This work requires an increased understanding of database structure and application interfaces. The Application Architect classification combines the project management skills and software programming ability that is needed to meet these new project demands. ITS has received approval to add a new position to the department to assist with the increased workload. In analyzing the job duties, scope of work, functions of the job, and level of responsibilities from the information gathered, it was determined that the job duties are consistent with the classification of Application Architect. DEFINITION: The job of Application Architect is to design and create major aspects of the architecture of an application, including: user interface, middleware and infrastructure; to provide technical leadership to the applications development team; to provide design and code reviews and ensure that uniform enterprise wide application design standards are maintained; and to collaborate with other stakeholders to ensure architecture is aligned with business requirements. ESSENTIAL FUNCTIONS:

Evaluate SDCOE applications development needs and apply technical principles and concepts to develop business solutions.

Create SDCOE application design standards.

Create functional designs and application systems architecture across all technologies and platforms.

Design an application’s technical infrastructure, such as specific databases, programming languages, utilities, and testing approaches.

Determine enterprise-wide architecture platform and technology requirements for applications.

Analyze procedures and data to develop logical solutions to complex applications programming problems.

Recommend, design, and develop complex applications and supporting hardware and software.

Monitor quality assurance and security procedures for business applications

Ensure compliance with application design and development policies.

Independently perform complex application development/programming analysis.

Keep up-to-date on emerging application design technologies and methodologies and attend training classes as necessary.

Perform complex application analysis, design and development duties.

Evaluate, test, implement, and support new operating systems and hardware.

Evaluate application development practices and create development standards, policies and procedures.

Conduct meetings with customers and transform requirements into effective applications.

Provide detailed design and specification documentation for all applications and databases.

Provide project management, oversight, leadership and support.

Represent Information Technology at advisory and user group meetings.

Verify stability, interoperability, portability, security, and scalability of application architecture.

Install, research, test and verify proper functioning of software updates.

Research new features, software and tools.

Generate documentation for staffing and training.

REPORTING RELATIONSHIPS: This position will report to the Senior Director, Information Technology. CRITICAL EVALUATION FACTORS: Job Duties Scope Knowledge Complexity RECOMMENDATION: Human Resources staff recommends that the Personnel Commission approve the following, effective October 17, 2018:

1. Classify one (1) new position as Application Architect, allocated to Grade 38 of the Classified Management Salary Schedule.

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CLASS TITLE: Instructional Aide – Deaf and Hard of Hearing

DEFINITION:

Under general supervision of a DHH classroom teacher or a DHH itinerant teacher, and audiologist, provides specialized tutorial assistance to deaf/hard of hearing (DHH) students in the DHH classroom or mainstreamed into regular classes; assists deaf and hard of hearing students in the development of communication skills in spoken English or American sign Language (ASL); performs a variety of routine clerical duties for the deaf and hard of hearing instructional program; may assist medically fragile or physically disabled students in performing daily living activities.




Orients and provides instructional assistance to individuals or small groups of DHH students in the DHH classroom or mainstreamed into regular classrooms.

Assists itinerant and classroom teachers with the implementation of Individualized Education Plans (IEP).

Tutors individuals and small groups of DHH students.

Reinforces and explains teachers’ lectures, instructions for completing assignments or projects, and audio portions of classroom media aids.

Assists in the development of communication and language skills by assisting students with correct pronunciation of sounds, letters and words, or correct signs in ASL.

Operates specialized equipment for DHH students such as specially adapted computers and augmentative communication devices.

Performs routine analysis of hearing aids and FM systems under the supervision of licensed audiologist; performs visual and listening checks for FM systems, hearing aids, and Cochlear implants and performs minor repairs including changing batteries, cords, cables, tubing, ear hooks and ear molds as needed.

Assists medically fragile or physically disabled students in performing activities of daily living such as feeding, toileting, diapering, and mobility assistance.

Assists students in locating and using educational materials and equipment such as computers.

Monitors and reviews progress of students with itinerant teacher and regular classroom teachers.

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Assists itinerant teachers in the preparation of a variety of learning aids, and tutorial and instructional materials.

Contacts schools to request copies of current IEP’s for students on itinerant caseload.

Performs a variety of routine clerical duties such as typing, filing, sorting, duplicating and logging and mailing information related to the DHH program.

NON-ESSENTIAL FUNCTIONS:

Performs other duties as required.


In addition to meeting the NCLB requirement for employment detailed below, applicants must have a combination of education, training and experience which would clearly demonstrate possession of the knowledge and abilities detailed above. An example of a typical qualifying background would include completion of college-level course work in general academic subject areas such as math, science and English, and work experience in a school or other educational environment. Experience working with deaf and hard of hearing individuals is highly desirable.

Some positions in this classification may be designated bilingual (English/American Sign Language). Positions designated bilingual require proficiency in American Sign Language and the ability to translate English to ASL and ASL to English. Positions designated as bilingual receive a 5% bilingual stipend. CREDENTIALS, CERTIFICATES, LICENSES OR OTHER REQUIREMENTS:

In order to satisfy the paraprofessional requirements of the NCLB Act, applicants must meet one of the following requirements:

Completed at least 2 years of study at an institution of higher education;

Obtained an associate’s (or higher) degree;

Met a rigorous standard of quality and can demonstrate, through a formal State or local academic assessment, knowledge of, and the ability to assist in instructing, reading (or readiness), writing (or readiness), and mathematics (or readiness).

In order to meet the requirements of AB346(s), persons in this classification are required to obtain both a California Department of Justice and an FBI clearance prior to starting employment. KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

General elementary and high school academic subject areas such as math, science, and English

English pronunciation and grammar

Basic office methods, procedures and equipment including computers

ABILITY TO:

Communicate effectively orally and in writing

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Operate specially adapted computers, augmentative communication devices and other specialized equipment used by DHH students

Tutor individuals and small groups

Work effectively with students, teachers and staff

Accept, understand and relate to vision impaired students

Perform routine clerical duties such as record keeping, filing and mailing

Quickly learn to operate software associated with the instructional program.

WORKING CONDITIONS AND PHYSICAL ABILITIES:

Duties are typically performed in a school site setting.

Indoor, classroom or office environment. Must have the ability to travel to and from school/work sites as job requires. Ability to provide own transportation to and from school and meeting sites. Must be able to hear and speak to exchange information; see to read printed materials and computer screens; sit or stand for extended periods of time; possess dexterity of hands and fingers to operate computer and other office equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files; lift light objects. Established: 09/1997

Revised: 12/06, 2/07, 5/09, 10/10, 3/11, 12/11, 3/16 Approved by the Personnel Commission: 12/12/1997


Position: Instructional Aide - DHH

Grade: Classified Support Grade 36




Effective Date: 10/17/2018 INFORMATION SOURCES: Job Description Review Meeting with Executive Director, East County SELPA BACKGROUND & ANALYSIS: The East County Special Education Local Plan Area (SELPA) is composed of 11 local education agencies (LEA) located in the southeast quarter of San Diego County, going east to the Imperial County line and south to our border with Mexico. The SELPA provides special education services to the member LEAs. Recently, the SELPA has agreed to provide Deaf and Hard of Hearing services to children ages 0 – 22, which will increase the number of children being served. The SELPA has received approval to add an additional Instructional Aide to assist with the services being provided. In analyzing the job duties, scope of work, functions of the job, and level of responsibilities from the information gathered, it was determined that the job duties are consistent with the classification of Instructional Aide – DHH. DEFINITION: Under general supervision of a DHH classroom teacher or a DHH itinerant teacher, and audiologist, provides specialized tutorial assistance to deaf/hard of hearing (DHH) students in the DHH classroom or mainstreamed into regular classes; assists deaf and hard of hearing students in the development of communication skills in spoken English or American sign Language (ASL); performs a variety of routine clerical duties for the deaf and hard of hearing instructional program; may assist medically fragile or physically disabled students in performing daily living activities. ESSENTIAL FUNCTIONS:

Orients and provides instructional assistance to individuals or small groups of DHH students in the DHH classroom or mainstreamed into regular classrooms.

Assists itinerant and classroom teachers with the implementation of Individualized Education Plans (IEP).

Tutors individuals and small groups of DHH students.

Reinforces and explains teachers’ lectures, instructions for completing assignments or projects, and audio portions of classroom media aids.

Assists in the development of communication and language skills by assisting students with correct pronunciation of sounds, letters and words, or correct signs in ASL.

Operates specialized equipment for DHH students such as specially adapted computers and augmentative communication devices.

Performs routine analysis of hearing aids and FM systems under the supervision of licensed audiologist; performs visual and listening checks for FM systems, hearing aids, and Cochlear implants and performs minor repairs including changing batteries, cords, cables, tubing, ear hooks and ear molds as needed.

Assists medically fragile or physically disabled students in performing activities of daily living such as feeding, toileting, diapering, and mobility assistance.

Assists students in locating and using educational materials and equipment such as computers.

Monitors and reviews progress of students with itinerant teacher and regular classroom teachers.

Assists itinerant teachers in the preparation of a variety of learning aids, and tutorial and instructional materials.

Contacts schools to request copies of current IEP’s for students on itinerant caseload.

Performs a variety of routine clerical duties such as typing, filing, sorting, duplicating and logging and mailing information related to the DHH program.

REPORTING RELATIONSHIPS: This position will report to the Executive Director, East County SELPA CRITICAL EVALUATION FACTORS: Job Duties Scope Knowledge Complexity RECOMMENDATION: Human Resources staff recommends that the Personnel Commission approve the following, effective October 17, 2018:

1. Classify one (1) new position as Instructional Aide – DHH, allocated to Grade 36 of the Classified Support Salary Schedule.

Administrative Assistant I Page 1 of 4



CLASS TITLE: ADMINISTRATIVE ASSISTANT I (Grade 44)

DEFINITION:

Typically reporting to a Director, the Administrative Assistant I provides a wide variety of administrative and technical clerical duties for an assigned administrator; assigned tasks may include assisting with budget(s), preparing reports, and special projects.

DISTINGUISHING CHARACTERISTICS:

The Administrative Assistant series is distinguished from the Program Secretary classification in that positions in the Program Secretary class provide clerical support to an assigned program or unit, and may support multiple managers, while Administrative Assistant positions relieve an assigned director-level or higher administrator of clerical detail and perform a variety of administrative tasks related to the functions and services of the related program or unit. The Administrative Assistant I performs a variety of clerical and administrative duties, under regular supervision, typically in support of a Director. The Administrative Assistant II performs a variety of clerical and administrative duties for a large, complex program, under general supervision, typically in support of a Senior Director. The Administrative Assistant III performs more advanced clerical and administrative duties, under minimal supervision, typically in support of an Executive Director. Classification of positions outside this model will be evaluated by Human Resources, on a case by case basis.




Performs a variety of administrative and secretarial support duties to relieve an assigned administrator of administrative and clerical detail.

Assists in assuring smooth and efficient office operations by coordinating the flow of communications and information for an assigned office.


Receives, screens and routes telephone calls, emails and mail.

Receives and routes visitors, including administrators, staff and the public.

Responds to inquiries, provides information and assistance related to office or program operations, activities, policies, and procedures.

Schedules and arranges appointments, meetings, conferences, workshops, and other events.

Prepare and send out notices of meetings; compiles and prepares agenda items and other required information for related meetings and events; takes and distributes minutes as directed.

Reserves and prepares facilities, supplies, and audio-visual equipment for meetings and events.

Maintains appointment and activity schedules and calendars for assigned administrator, including coordinating travel arrangements, hotel reservations, travel authorizations, and expense reports.

Assists in the development, preparation, revision, and adjustment of various budgets as assigned, which may include billing school districts, private schools, and other agencies for services provided.

Maintains and monitors time sheets and related expenses as assigned.

Generates Personnel Action Forms (PAFs) for new hires and limited term employees.

Prepares and maintains a variety of records, presentations, and logs related to programs, financial activity, budgets, staff, and assigned duties, and establishes and maintains electronic and paper filing systems.

Reviews, revises, verifies and proofreads a variety of documents; creates flyers and updates department website information as assigned.

Inputs a variety of data into an assigned computer system or database, and ensures the accuracy of input and output data; initiates queries and generates various computerized lists and reports.

Composes, edits, and prepares correspondence to support department and administrator activities.

Creates, issues and coordinates service contracts and renewals.

Receives, processes, and tracks work order requests, and tracks to ensure that work requests are completed.

Trains and provides work direction to clerical support staff as assigned.


Communicates with administrators, personnel, vendors, outside agencies and the public to exchange information and resolves issues or concerns.

Operates a variety of office equipment, including a computer and assigned software.

Monitors and maintains adequate inventory levels of office and designated supplies.

Creates, processes, codes, and tracks purchase orders and invoices as for goods and services.

Substitutes or provides relief for office support personnel as directed.

Attends and participates in meetings and in-service trainings as required.


Performs related duties as assigned.


Any combination equivalent to education, training and experience which clearly demonstrate possession of the knowledge and abilities described above. An example of qualifying experience and education would be: graduation from high school and two years of administrative assistant or secretarial support experience. Course work in advanced secretarial, communications, business or a related field is desirable.

CREDENTIAL/LICENSE/CERTIFICATION:

No additional requirements.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

Modern office practices, procedures, equipment, administrative support practices, business and filing systems.

Policies and objectives of assigned programs and activities.

Record-keeping and filing techniques.

Business letter and report writing, editing and proofreading.

Telephone techniques and etiquette.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Principles and practices of data input and data processing.

Interpersonal skills using tact, patience and courtesy.

Oral and written communication skills.

Methods of collecting and organizing data and information.

Arithmetic computations.


ABILITY TO:

Perform a variety of general administrative and secretarial support duties to relieve an assigned supervisor of administrative and clerical detail.

Coordinate flow of communications and information for the administrator.

Perform a variety of clerical accounting duties in support of assigned department or program.

Maintain confidentiality of sensitive and privileged information.

Answer telephones and greet the public courteously.

Complete work with many interruptions.

Maintain a variety of records, logs and files.

Prepare accurate and concise correspondence and reports.

Establish and maintain cooperative and effective working relationships with others.

Type and input data accurately at an acceptable rate of speed.

Meet schedules and time lines.

Compile and verify data.

Work independently with little direction.

Communicate effectively both orally and in writing.

Operate a variety of standard office equipment including computers and assigned software.

Accurately format, proof and edit material using standard computer hardware and software.

Understand and carry out oral and written directions.

Train and provide work direction to assigned staff.

Model communications and interactions that respect and include all individuals and their languages, abilities, religions, and cultures.

Perform arithmetic computations with speed and accuracy.

WORKING CONDITIONS & PHYSICAL ABILITIES:

Office environment. Constant interruptions. Must be able to hear and speak to exchange information; see to perform assigned duties; sit and/or stand for extended periods of time; possess dexterity of hands and fingers to operate a computer and other office equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lift light objects.


Revised FLSA Status Salary Grade

10/1992 October 9, 1992 1/98, 2/01, 3/06; 9/15

Non-Exempt Classified Support Grade 44


Position: Administrative Assistant I





Effective Date: 10/17/2018 INFORMATION SOURCES: Job Description Review Meeting with Executive Director, Human Resources BACKGROUND & ANALYSIS: The Teacher Effectiveness and Preparation Unit in Human Resources offers support to teachers in the areas of Added Authorization Programs, Designated Subjects credentialing, Teacher Induction, and Educator Effectiveness and Evaluation. The Unit has experienced significant growth over the last few years, as the programs have expanded to provide services to teachers and employers throughout the state of California. The leadership structure of the team now includes a Director and several Coordinators. The reclassified position will provide support to the Director, as well as manage the budgets for all the programs in the Teacher Effectiveness Unit. Furthermore, it is the long-standing practice of the SDCOE to classify clerical assignments based on the level of the manager the incumbent reports to. As such, the appropriate classification is Administrative Assistant I. In analyzing the job duties, scope of work, functions of the job, and level of responsibilities from the information gathered, it was determined that the job duties are consistent with the classification of Administrative Assistant I. DEFINITION: Typically reporting to a Director, the Administrative Assistant I provides a wide variety of administrative and technical clerical duties for an assigned administrator; assigned tasks may include assisting with budget(s), preparing reports, and special projects. ESSENTIAL FUNCTIONS:


Assists in assuring smooth and efficient office operations by coordinating the flow of communications and information for an assigned office.

Receives, screens and routes telephone calls, emails and mail.

Receives and routes visitors, including administrators, staff and the public.

Responds to inquiries, provides information and assistance related to office or program operations, activities, policies, and procedures.

Schedules and arranges appointments, meetings, conferences, workshops, and other events.

Prepare and send out notices of meetings; compiles and prepares agenda items and other required information for related meetings and events; takes and distributes minutes as directed.



Assists in the development, preparation, revision, and adjustment of various budgets as assigned, which may include billing school districts, private schools, and other agencies for services provided.

Maintains and monitors time sheets and related expenses as assigned.















REPORTING RELATIONSHIPS: This position will report to the Director, Teacher Effectiveness. CRITICAL EVALUATION FACTORS: Job Duties Scope Knowledge Complexity RECOMMENDATION: Human Resources staff recommends that the Personnel Commission approve the following, effective October 17, 2018:

1. Reclassify position number 30000435 from Program Secretary to Administrative Assistant I allocated to Grade 44 of the Classified Support Salary Schedule.

Administrative Assistant II Page 1 of 5



CLASS TITLE: ADMINISTRATIVE ASSISTANT II (Grade 48)

DEFINITION:

Typically reporting to a Senior Director, the Administrative Assistant II provides a wide variety of administrative and technical clerical duties for an assigned administrator; assigned tasks may include assisting with budget(s), preparing reports, and special projects.


The Administrative Assistant series is distinguished from the Program Secretary classification in that positions in the Program Secretary class provide clerical support to an assigned program or unit, and may support multiple managers, while Administrative Assistant positions relieve an assigned director-level or higher administrator of clerical detail and perform a variety of administrative tasks related to the functions and services of the related program or unit. The Administrative Assistant I performs a variety of clerical and administrative duties, under regular supervision, typically in support of a Director. The Administrative Assistant II performs a variety of clerical and administrative duties for a large, complex program, under general supervision, typically in support of a Senior Director. The Administrative Assistant III performs more advanced clerical and administrative duties, under minimal supervision, typically in support of an Executive Director. Classification of positions outside this model will be evaluated by Human Resources, on a case by case basis.





Assists in developing and monitoring office or division procedures, and coordinates the flow of communications and information for an assigned office.


Conveys and responds to requests, complaints, and inquiries, and performs public relations and communication services on behalf of the assigned administrator; escalates more difficult issues as needed.

Provides technical information and assistance related to program or organizational operations and related laws, rules, regulations, policies and procedures.

Receives, screens, and routes telephone calls, emails and mail; receives and directs visitors, including administrators, staff, and the public to appropriate personnel.

Schedules and arranges appointments, meetings, conferences, workshops and other events; prepares and sends out notices of meetings.

Compiles and prepares agenda items and other required information for related meetings and events; takes and distributes minutes as directed.



Prepares, reviews, and routes new and renewal contracts for approval; tracks required permits and insurance.

Provides administrative support in the development, preparation, revision, projections, and adjustment of various budgets as assigned; calculates, prepares, and revises accounting and budgetary data. Generates Personnel Action Forms (PAFs) for new hires and limited term employees.

Maintains and monitors time sheets and related expenses. Collects payments for assigned programs, and deposits checks or monies collected. Prepares and maintains a variety of records, presentations, and logs related to programs, financial activity, budgets, staff, and assigned duties, and establishes and maintains electronic and paper filing systems. Reviews, revises, verifies and proofreads a variety of documents; creates flyers and updates department website information as assigned.














Performs related duties as assigned.


Any combination equivalent to education, training and experience which clearly demonstrate possession of the knowledge and abilities described above. An example of qualifying experience and education would be: graduation from high school and three years of administrative assistant or secretarial support experience. Course work in advanced secretarial, communications, business or a related field is desirable. CREDENTIAL/LICENSE/CERTIFICATION:

No additional requirements.


KNOWLEDGE OF:

Modern office practices, procedures, equipment, administrative support practices, business and filing systems.

Department or program organization, operations, policies and objectives.

Record-keeping and filing techniques.


Applicable laws, codes, regulations, policies and procedures.

Telephone techniques and etiquette.

Methods, procedures and terminology used in clerical accounting work.

Data control procedures and data entry operations.



Principles and practices of data input and data processing.





Operation of a computer and assigned software.

ABILITY TO:

Perform a full range of moderate to complex secretarial or administrative support duties for an assigned office and to relieve an assigned administrator of clerical and administrative detail.

Plan, coordinate and organize program activities and coordinate flow of communications and information for the administrator.

Perform a variety of clerical accounting duties in support of assigned department or program.

Learn, interpret, apply and explain laws, codes, rules, regulations, policies and procedures.

Answer telephones and greet the public courteously.

Complete work with many interruptions.

Maintain a variety of records, logs and files.

Type and input data accurately at an acceptable rate of speed.

Prepare accurate and concise correspondence and reports.

Maintain confidentiality of sensitive and privileged information.



Compile and verify data.



Operate a variety of standard office equipment including computers and assigned software.

Accurately format, proof and edit material using standard computer hardware and software.

Understand and carry out oral and written directions.

Train and provide work direction to assigned clerical.

Model communications and interactions that respect and include all individuals and their languages, abilities, religions, and cultures.



Office environment. Constant interruptions. Must be able to hear and speak to exchange information; see to perform assigned duties; sit and/or stand for extended periods of time; possess dexterity of hands and fingers to operate a computer and other office equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lift light objects.




10/1992 October 9, 1992 1/98, 2/01, 6/04, 3/06, 9/15. 2/18

Non-Exempt Classified Support Grade 48


Position: Administrative Assistant II





Effective Date: 10/17/2018 INFORMATION SOURCES: Job Description Review Meeting with Executive Director, Human Resources Meeting with Senior Director, Charter Schools BACKGROUND & ANALYSIS: The San Diego County Office of Education has recently created a charter schools office, which is headed by the Senior Director, Charter Schools. This office will serve as a resource to charter schools throughout San Diego County, as well as manage the charter school authorization process. The unit has received permission to add a position to provide administrative support to the Senior Director. In analyzing the job duties, scope of work, functions of the job, and level of responsibilities from the information gathered, it was determined that the job duties are consistent with the classification of Administrative Assistant II. Additionally, SDCOE has a long-standing practice of tying the level of clerical support to the level of the administrator being supported, which at the Senior Director level is an Administrative Assistant II. DEFINITION: Typically reporting to a Senior Director, the Administrative Assistant II provides a wide variety of administrative and technical clerical duties for an assigned administrator; assigned tasks may include assisting with budget(s), preparing reports, and special projects. ESSENTIAL FUNCTIONS:


Assists in developing and monitoring office or division procedures, and coordinates the flow of communications and information for an assigned office.

Conveys and responds to requests, complaints, and inquiries, and performs public relations and communication services on behalf of the assigned administrator; escalates more difficult issues as needed.

Provides technical information and assistance related to program or organizational operations and related laws, rules, regulations, policies and procedures.

Receives, screens, and routes telephone calls, emails and mail; receives and directs visitors, including administrators, staff, and the public to appropriate personnel.





Prepares, reviews, and routes new and renewal contracts for approval; tracks required permits and insurance.

Provides administrative support in the development, preparation, revision, projections, and adjustment of various budgets as assigned; calculates, prepares, and revises accounting and budgetary data.


Maintains and monitors time sheets and related expenses.

Collects payments for assigned programs, and deposits checks or monies collected.














REPORTING RELATIONSHIPS: This position will report to the Senior Director, Information Technology. CRITICAL EVALUATION FACTORS: Job Duties Scope Knowledge Complexity RECOMMENDATION: Human Resources staff recommends that the Personnel Commission approve the following, effective October 17, 2018:

1. Classify one (1) new position as Administrative Assistant II, allocated to Grade 48 of the Classified Support Salary Schedule.

Executive Assistant I Page 1 of 5



CLASS TITLE: EXECUTIVE ASSISTANT I (CONFIDENTIAL Grade 56)

DEFINITION:

Under general direction of an Assistant Superintendent or a direct report to the Superintendent, performs a wide variety of highly responsible, confidential and complex administrative, secretarial and operational support to an assigned department or program.


The Executive Assistant series is distinguished from the Administrative Assistant III classification in that positions in the Administrative Assistant series provide clerical support to a program or unit and an assigned administrator, typically at the Director, Senior Director, or Executive Director level, while Executive Assistant positions relieve an assigned cabinet-level administrator or Board of Education member of clerical detail and perform a variety of administrative tasks related to the functions and services of the related program or unit. The Executive Assistant I performs a variety of clerical and administrative duties, under regular supervision, in support of an Assistant Superintendent or a direct report to the superintendent, and provides primary clerical and office administrative services to an office of major scope and accountability. The Executive Assistant II performs a variety of advanced clerical and administrative duties to support members of the San Diego County Board of Education. The Executive Assistant III performs more advanced clerical and administrative duties, under minimal supervision, in support of the County Superintendent. REPRESENTATIVE DUTIES: This position description is intended to describe the general nature and level of work being performed by the employee assigned to the position. This description is not an exhaustive list of all duties, responsibilities, knowledge, skills, abilities, and working conditions associated with the position. Incumbents may be required to perform any combination of these duties. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.


Performs a wide variety of highly responsible and confidential administrative, secretarial, and operational support to an assigned department or program, and may serve as a division administrative lead.

Provides and disseminates information, provides recommendations and facilitates the communication between internal SDCOE staff, division, or County Office personnel, school district administrators, agencies, businesses, and the public on a variety of issues.


Maintains and coordinates the assigned administrator’s calendar and schedules, including appointments, SDCOE events, school visits, and speaking engagements.

Communicates with division managers to relay information on attendance, events, agendas, meetings, and district contacts; provides reminders of various operational events, trainings, and meetings.

Prepares a variety of business and confidential documents, sensitive correspondence, contracts, agendas, presentations, and meeting minutes including those of a confidential nature.

Prepares complex reports, maintains spreadsheets, and generate data queries in support of departmental activities.

Monitors, generates, and manages contracts, MOU’s, and other documents for accuracy, completeness, and consistency; verifies standard contractual language and insurance required; submits related documents for review and approval.

Interprets and explains County Office administrative regulations, rules, collective bargaining agreements, Merit Rules and Regulations for the Classified Staff, policies, and procedures to the public, school district personnel, and SDCOE staff, and serves as a resource to other support personnel and County Office staff members.




Maintains appointment and activity schedules and calendars for assigned administrator, including coordinating travel arrangements, registrations, hotel reservations, travel authorizations, and expense and reimbursement reports.

Collects, reviews, and prepares Board items, ensuring that they are scheduled and submitted in accordance with applicable rules and deadlines.

Prepares, monitors, and implements assigned budgets, including expenditures and projected costs; completes revisions, transfers, and adjustments as directed.





Leads, trains, and provides work direction to clerical support staff as assigned.


Maintains and monitors time sheets and related expenses. Collects payments for assigned programs, and deposits checks or monies collected. Prepares and maintains a variety of records, presentations, and logs related to programs, financial activity, budgets, staff, and assigned duties, and establishes and maintains electronic and paper filing systems. Reviews, revises, verifies and proofreads a variety of documents; creates flyers and updates department website information as assigned.




Monitors and updates departmental website content as needed.

Answers, screens, and routes telephone calls, mail and emails; greets and screens visitors and directs visitors to appropriate personnel.

Utilizes independent judgement and analysis with complex personnel matters, interpretation of Education Code, adherence to Brown Act, and Merit System regulations.

Operates a variety of office equipment including a computer and assigned software.

Attends meetings and participates in activities on behalf of the assigned Administrator, and serves on committees as assigned.

Trains and provides work direction, leadership, support, and assistance to staff; arranges for disciplinary sessions as directed.


Perform related duties as assigned.



Any combination equivalent to education, training and experience which clearly demonstrate possession of the knowledge and abilities described above. An example of qualifying experience and education would be: Associate’s degree and three (3) years of progressively responsible experience working for an administrator of a large and complex division, department or agency or responsible secretarial experience of comparable depth and breadth of assignment. Experience in an educational setting is desirable.

CREDENTIAL/LICENSE/CERTIFICATION:

N/A


KNOWLEDGE OF:

San Diego County Office of Education organization, operations, policies and procedures.

Functions and secretarial operations of an administrative office.

Applicable laws, Education Codes, regulations, policies and procedures related to assigned activities.

Modern office practices, procedures and equipment.

Record-keeping techniques.




Budgeting and fiscal functions/practices regarding monitoring and control.



Public relations and training techniques.

Operation of a computer and assigned software.


ABILITY TO:

Perform complex and responsible secretarial and administrative assistant duties to relieve the Assistant Superintendent of a variety of administrative details.

Interpret, apply and explain laws, codes, rules, regulations, policies and procedures.

Plan, coordinate and organize office activities and flow of communications and information for the assigned administrator.

Organize complex material and summarize discussions and actions taken in report form.

Compile and prepare comprehensive reports concerning a broad spectrum of subject matter.

Analyze and interpret Education Codes, policies and regulations to officials, staff and the public.

Compose effective correspondence independently.

Maintain confidentiality of privileged and sensitive information.

Train and provide work direction, leadership, support and assistant to staff.


Ensure efficient and timely completion of office and program projects and activities.

Understand and resolve issues, complaints or problems.

Type or input data accurately at an acceptable rate of speed.

Operate a variety of office equipment including a computer and assigned software.


Analyze situations accurately and adopt an effective course of action.

Plan and organize work.



Work confidentially with discretion.




Office environment.

Constant interruptions.

Must be able to hear and speak to exchange information; see to perform assigned duties; sit and/or stand for extended periods of time; possess dexterity of hands and fingers to operate a computer and other office equipment; kneel, bend at the waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lift light objects.



02/2018

02/2018

N/A Non-Exempt Classified SupportConfidential Grade 56

CLASSIFICATION DESCRIPTION UPDATE

Position: Executive Assistant I

Grade: Confidential Support Grade 56

Prepared By: Elva Uribe



Effective Date: 11/1/2018 BACKGROUND & ANALYSIS: Following discussions with the Assistant Superintendent of Human Resources an administrative decision has been made to move the Executive Assistant I classification from classified support into the confidential support salary schedule. This decision acknowledges the “highly responsible, confidential, and complex administrative” scope and nature of the work being performed by the incumbents, who regularly have access to correspondence, evaluations and other sensitive confidential information. The incumbents all report to Assistant Superintendents. INFORMATION SOURCES: Meeting with Assistant Superintendent, Human Resources Meeting with Executive Director, Human Resources CLASS DESCRIPTION SECTIONS IMPACTED BY THESE CHANGES: Class Title – only adding “Confidential” designation. No other changes to the job description. Classification is being moved from Classified Support to the Confidential Support Salary Schedule. INCUMBENTS IMPACTED BY THESE CHANGES: Four (4) incumbents are impacted by this change. RECOMMENDATION: Human Resource staff recommends that the Personnel Commission approve the following:

1. Effective November 1, 2018, approve the changes to the classification description for Executive Assistant I, Confidential grade 56, as presented.

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JOB DESCRIPTION San Diego County Office of Education

School Facilities Planning Analyst

Purpose Statement

The job of School Facilities Planning Analyst is done for the purpose/s of providing support to

department activities with specific responsibility for assisting in providing consultation and

support to districts in areas related to the school facilities planning, construction, maintenance and

operations and other special programs.

Essential Functions

Analyzes contract information (e.g. escrow account at various banks Union Bank, JPA project

budget accounts, etc.) for the purpose of project budget management, identifying potential budget

variances, compiling statistical information, developing procedures, and conforming to established

financial practices and regulatory requirements.

Compiles a wide variety of contract information related to school facilities (e.g. contracts, project

agreements, annual reviews, etc.) for the purpose of providing required documentation and/or

processing information.

Creates and maintains a wide variety of files and records for the purpose of ensuring the availability

of documentation and compliance with established policies and regulatory guidelines.

Monitors account balances and related financial activity (e.g. escrow activity, project agreements,

etc.) for the purpose of ensuring that allocations are accurate, related revenues are generated,

expenses are within budget limits and/or fiscal practices are followed.

Organizes and participates in meetings, professional learning, and seminars (e.g. training on

PeopleSoft, Hyperion school facility related topics, various software programs, and contruction

project delivery processes and procedures, etc.) for the purpose of conveying and/or gathering

information required to perform job functions and support school district needs.

Prepares a wide variety of written materials and electronic information related to school facilities

construction, maintenance and operations (e.g. board items, contracts, bid advertisement, collection

of deposits/distribution of bid packets, etc.) for the purpose of documenting activities, providing

reference, conveying information, and complying with established financial, legal and/or

administrative requirements.

Provides orientation and support to other departmental personnel regarding procedures and program

requirements (e.g. JPA and County Departments, etc.) for the purpose of ensuring efficient

processing in compliance within policy and established regulatory guidelines.

Recommends policies, procedures and/or actions on issues that relate to accounting functions for the

purpose of providing direction and/or decision making.

Researches and identifies funding opportunities for the purpose of providing information to districts

on potential opportunities to meet the school facility needs.

Responds to inquiries from a wide variety of sources (e.g. districts administrators, vendors, auditors,

etc.) for the purpose of facilitating communication and/or providing guidance among several parties;

providing information and/or referral for addressing inquiry.

of 3

Other Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective

functioning of the work unit.



SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in

order to meet changing job conditions. Specific skill based competencies required to satisfactorily

perform the functions of the job include: applying district, state and federal policies and regulations;

operating standard office equipment including pertinent software applications; performing

accounting procedures; and preparing and maintaining accurate records; analyzing budgets;

analyzing data; auditing financial reports; classifying data and/or information; using pertinent

software applications.

KNOWLEDGE is required to perform algebra and/or geometry; read a variety of manuals, write

documents following prescribed formats, and/or present information to others; and solve practical

problems. Specific knowledge based competencies required to satisfactorily perform the functions

of the job include: accounting/bookkeeping principles and budget processing;.; business telephone

etiquette; codes/laws/rules/regulations/policies; concepts of grammar and punctuation; cost/fund

accounting; keyboarding; office application software; practicing cultural competency while working

collaboratively with diverse groups and individuals; recordkeeping and record retention practices.

ABILITY is required to schedule activities and/or meetings; gather and/or collate data; and use job-

related equipment. Flexibility is required to work with others in a wide variety of circumstances;

analyze data utilizing defined but different processes; and operate equipment using standardized

methods. Ability is also required to work with a wide diversity of individuals; work with a variety of

data; and utilize job-related equipment. Problem solving is required to identify issues and create

action plans. Problem solving with data frequently requires independent interpretation of guidelines;

and problem solving with equipment is limited. Specific ability based competencies required to

satisfactorily perform the functions of the job include: establishing and maintaining effective

working relationships; maintaining confidentiality; setting priorities; meeting deadlines and

schedules; working with detailed information; and adapting to changing priorities; accuracy and

attention to detail; communicating with diverse groups; working as part of a team; working with

detailed information/data.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or

methods; directing other persons within a small work unit; monitoring budget expenditures. Utilization

of some resources from other work units is often required to perform the job's functions. There is some

opportunity to impact the organization’s services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical

demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or

crawling and significant fine finger dexterity. Generally the job requires 90% sitting, 5% walking, and

5% standing. This job is performed in a generally clean and healthy environment.

Experience Two (2) years of direct experience in the field of school planning, design, or

construction in California providing high level program support as a facilities planner

or project manager. Experience with bond management strongly preferred.

of 3

Education A bachelor's degree in business administration, project management, or other field

closely related to the knowledge and ability requirements of this classification, from an

institution of higher learning recognized by the Council of Higher Education

Accreditation.

Equivalency A combination of education and experience equivalent to a bachelor's degree in

business administration, project management, or other field closely related to the

knowledge and ability requirements of this classification, from an institution of higher

learning recognized by the Council of Higher Education Accreditation and two (2)

years of direct experience in the field of school planning, design, or construction in

California providiong high level program support as an facilities planner or project

manager.

Required Testing Certificates

N/A Valid CA Driver’s License

Continuing Educ./Training Clearances

N/A Criminal Justice Fingerprint/Background

Clearance

Proof of physical examination including TB

Screen

FLSA State: Exempt

Salary Range: Classified Management, Grade 35

Personnel Commission Approved: October 19, 2016

CLASSIFICATION DESCRIPTION UPDATE

Position: School Facilities Planning Analyst





Effective Date: 10/17/2018 BACKGROUND & ANALYSIS: Due to a recent retirement, there is a vacancy for a School Facilities Planning Analyst in the Educational Facilities Solutions Group. In preparing for the recruitment to fill this vacancy, HR is clarifying essential functions being performed and the minimum qualifications required to perform effectively in this classification. There is no change to the complexity of job duties being assigned to the classification. INFORMATION SOURCES: Classification Description Review Meeting with Senior Director, Educational Facilities Solutions Group CLASS DESCRIPTION SECTIONS IMPACTED BY THESE CHANGES: Education and Experience Essential Functions INCUMBENTS IMPACTED BY THESE CHANGES: There is currently one (1) vacant position and one (1) incumbent classified as School Facilities Planning Analysts. RECOMMENDATION: Human Resource staff recommends that the Personnel Commission approve the following:

1. Effective October 17, 2018, approve the changes to the classification description for School Facilities Planning Analyst as presented.

1

Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Wednesday, September 26, 2018 2:48 PMTo: [email protected]: [HR2SDCOE] SDCOE Classified Management Employment OpportunityAttachments: ATT00001.txt

The following San Diego County Office of Education classified management employment opportunity has been posted to establish an eligibility list to fill any current and future vacancies that may occur within the next six (6) months:

Position: Claims Adjuster (PAF 2084)

Exam Type: Open/Promotional

Department: Risk Management

Location: 6401 Linda Vista Road, San Diego, CA, 92111

Salary Range: Classified Management Grade 32: $79,445 ‐ $96,574 annually, 12 months

Application Deadline: 1:00 PM on Friday, October 5, 2018

Link to posting: https://www.edjoin.org/Home/JobPosting/1100197

For a complete listing of all current job opportunities and application information, please go to: https://www.edjoin.org/Home/Jobs?keywords=san%20diego%20county%20office%20of%20education&searchType=all Jessica Glover Individualization – Relator – Developer – Input ‐ Ideation Human Resources Project Specialist San Diego County Office of Education Phone: (858) 292‐3865 Fax: (858) 292‐5648 [email protected] www.sdcoe.net

1

Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Friday, October 05, 2018 10:15 AMTo: [email protected]: [HR2SDCOE] SDCOE Classified Management Employment OpportunityAttachments: ATT00001.txt

The following San Diego County Office of Education classified employment opportunity has been posted to establish an eligibility list to fill any current and future vacancies that may occur within the next six (6) months:

Position: Consultant, Business Advisory Services (PAF 2060, 2075)

Exam Type: Open

Department: District Financial Services, Business Services Division



Application Deadline: 1:00 PM on Monday, October 15, 2018



1

Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Monday, October 08, 2018 2:30 PMTo: [email protected]: [HR2SDCOE] SDCOE Classified Management Employment OpportunityAttachments: ATT00001.txt


Position: Coordinator – School Safety and Security Services (PAF 2106)

Exam Type: Open

Department: Student Support Services



Application Deadline: 1:00 PM on Friday, October 19, 2018



1

Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Monday, September 24, 2018 4:08 PMTo: [email protected]: [HR2SDCOE] SDCOE Classified Management OpportunityAttachments: ATT00001.txt


Position: Data Scientist (PAF 2059)

Exam Type: Open

Department: Innovation



Application Deadline: 1:00 PM on Thursday, October 4, 2018



1

Maritess Pantaleon

From: [email protected] on behalf of Corey Nabonne <[email protected]>

Sent: Friday, September 21, 2018 4:44 PMTo: [email protected]: [HR2SDCOE] SDCOE Classified Management Employment OpportunityAttachments: ATT00001.txt

INTERNAL CANDIDATES ONLY


Position: Director, Classified Human Resources

Department: Human Resources

Location: SDCOE Main Campus

Salary Range: Grade 50: $123,908 ‐ $150,620 annually based on the Classified Management Salary Schedule, 12 Months

Application Deadline: 1:00 PM, October 1, 2018


Edjoin Password: leadership

For a complete listing of all current job opportunities and application information, please go to: https://www.edjoin.org/Home/Jobs?keywords=san%20diego%20county%20office%20of%20education&searchType=all Corey Nabonne Individualization – Learner – Responsibility – Arranger – Input Human Resources Project Specialist San Diego County Office of Education Phone: 858‐292‐3762 Email: [email protected] Web: www.sdcoe.net

1

Maritess Pantaleon


Sent: Tuesday, October 09, 2018 3:25 PMTo: [email protected]: [HR2SDCOE] SDCOE Classified Employment OpportunityAttachments: ATT00001.txt


Position: Independent Study Assistant (PAF 1793)

Exam Type: Open

Department: Juvenile Court and Community Schools

Location: San Marcos, CA

Salary Range: Classified Support 34: $17.10 ‐ $21.83 per hour/ 215 Days / 6 hours per day

Application Deadline: 1:00 PM on October 19, 2018


Lateral Transfer Opportunity:

SDCOE employees who qualify for a lateral transfer to the above posting should complete an on‐line lateral transfer form:

https://teams.sdcoe.net/ess/hrforms/lateraltransfer.asp Please make sure to include class title of the position for which you would like to be considered. You will be contacted by HR staff to confirm whether your transfer request has been approved. The deadline to submit the lateral transfer request is the same as the posting close date above. Thank you!

For a complete listing of all current job opportunities and application information, please go to: https://www.edjoin.org/Home/Jobs?keywords=san%20diego%20county%20office%20of%20education&searchType=all Corey Nabonne Individualization – Learner – Responsibility – Arranger – Input Human Resources Project Specialist San Diego County Office of Education Phone: 858‐292‐3762

1

Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Friday, September 14, 2018 1:26 PMTo: [email protected]: [HR2SDCOE] SDCOE Classified Employment OpportunityAttachments: ATT00001.txt


Position: Lead Payroll Technician (PAF 2003)

Exam Type: Open

Department: Internal Business Services


Salary Range: Classified Support Grade 58: $64,293 ‐ $87,057 annually, 12 months

Application Deadline: 1:00 PM on Tuesday, September 25, 2018





For a complete listing of all current job opportunities and application information, please go to: https://www.edjoin.org/Home/Jobs?keywords=san%20diego%20county%20office%20of%20education&searchType=all Jessica Glover Individualization – Relator – Developer – Input ‐ Ideation Human Resources Project Specialist San Diego County Office of Education Phone: (858) 292‐3865 Fax: (858) 292‐5648

1

Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Wednesday, October 03, 2018 9:16 AMTo: [email protected]: [HR2SDCOE] SDCOE Classified Employment OpportunityAttachments: ATT00001.txt


Position: Mental Health Case Worker (PAF 2030)

Exam Type: Open

Department: Special Education Services


Salary Range: Classified Support Grade 52: $55,452 ‐ $70,773 annually







1

Maritess Pantaleon


Sent: Monday, October 01, 2018 4:48 PMTo: [email protected]: [HR2SDCOE] SDCOE Classified Employment OpportunityAttachments: ATT00001.txt


Position: Occupational Therapist (PAF 2061)

Exam Type: Open

Department: Early Education / Hope Infant Family

Location: South County San Diego

Salary Range: Classified Support Grade 67: $38.59 ‐ $49.25 per hour / 123 Days / 24 hours per week

Application Deadline: 1:00 PM on October 11, 2018.





For a complete listing of all current job opportunities and application information, please go to: https://www.edjoin.org/Home/Jobs?keywords=san%20diego%20county%20office%20of%20education&searchType=all Corey Nabonne Individualization – Learner – Responsibility – Arranger – Input Human Resources Project Specialist San Diego County Office of Education

1

Maritess Pantaleon

From: [email protected] on behalf of Elva Uribe <[email protected]>Sent: Friday, September 14, 2018 4:17 PMTo: [email protected]: [HR2SDCOE] Correction - Resending: SDCOE Classified Employment OpportunityAttachments: ATT00001.txt


Position: School Office Assistant (PAF 1869, 1871)

Exam Type: Open

The two current vacancies are in the following locations:

North County Academy, Carlsbad, CA ‐ 190 days, eight (8) hours per day North County Tech Academy, San Marcos, CA ‐ eight (8) hours per day

Salary Range: Classified Support Grade 40: $19.25 ‐ $24.57 per hour Application Deadline: 5:00 PM on Monday, September 17, 2018





For a complete listing of all current job opportunities and application information, please go to: https://www.edjoin.org/Home/Jobs?keywords=san%20diego%20county%20office%20of%20education&searchType=all Thank you,

Elva Uribe Responsibility|Intellection|Deliberative|Relator|Input

Human Resources Specialist

1

Maritess Pantaleon

From: [email protected] on behalf of Jessica Glover <[email protected]>Sent: Wednesday, October 03, 2018 10:37 AMTo: [email protected]: [HR2SDCOE] SDCOE Classified Employment OpportunityAttachments: ATT00001.txt


Position: Skilled Maintenance Worker (PAF 1990)

Exam Type: Open

Department: Maintenance and Operations, Business Services


Salary Range: Classified Support Grade 51: $54,102 ‐ $69,050 annually, 12 months







E L I G I B I L I T Y L I S T

U N R A N K E D L I S T

CLASSIFICATION: EXAM: Open

Administrative Assistant II – Migrant Education ESTABLISHED: 10/10/2018

Last Name, First Name

Bowman, Katharine

Contreras, Tina

McNelly, Andrew

Pinkney, Melinda

Resendiz-Castillo, Fabiola

Rubio, Arcellia

Approved by Personnel Commission

Name: ______________________________________________________ Date:____________



CLASSIFICATION: EXAM: Open/ Promotional

Administrative Assistant III ESTABLISHED: 09/17/2018

PROMOTIONAL

Bowman, Katharine

Hairston, Aida

Landress, Jessica

OPEN

Miller, Willow

Rubio, Arcellia

Runge, Ann


Name: ______________________________________________________ Date:____________




Communications Specialist ESTABLISHED: 9/24/2018


Pippin-Hill, Emily

Rodriguez, Allison

Rodriguez, Jennifer

Santero, Nicole


Name: ______________________________________________________ Date:____________


R A N K E D L I S T


Computer Operator ESTABLISHED: 9/26/2018

Rank Last Name, First Name Score

01 Reed, Charles 37


Name: ______________________________________________________ Date:____________

Action* Last Name, First Name Date PA# or Comment

*Action: Hire, Lateral, or Remove




Custodian ESTABLISHED: 10/3/2018


Gonzalez-Llamas, Fernando

Hume, David

Love, Wesley

Nava, Roberto

Tiznado, Jaime


Name: ______________________________________________________ Date:____________



CLASSIFICATION: EXAM: Promotional

Director, Classified Human Resources ESTABLISHED: 10/3/2018


Dowler, William

Uribe, Elva


Name: ______________________________________________________ Date:____________




Functional Systems Analyst – Human Resources ESTABLISHED: *Merged*

Last Name, First Name Expiration

Bakker, Darsi 12/14/2018

Boland, Stacy 03/27/2019

Freitas, Carin 3/27/2019

Vermillion, Sarah 12/14/2018


Name: ______________________________________________________ Date:____________


UNRANKED LIST

CLASSIFICATION: EXAM: Open Occupational Therapist ESTABLISHED: MERGED

Name Expiration Casey, Megan 4/12/2019 Maguire, Molly 4/12/2019 Reyes Garcia, Nalleli 11/18/2018 Soto, Kelcy 4/12/2019


Name: _____________________________________________________ Date:____________



CLASSIFICATION: EXAM: Promotional

Staffing Technician ESTABLISHED: 9/19/2018

Rank Last Name, First Name Score

Lopez, Heatherlyn


Name: ______________________________________________________ Date:____________




Television Operations Technician ESTABLISHED: 9/19/2018


Dulaney, Thomas

Richison, Scott


Name: ______________________________________________________ Date:____________


R A N K E D L I S T


Web Developer/Programmer ESTABLISHED: 9/13/2018


Bhosale, Shreyas

Boyer, Michael Nguyen, Tam


Name: ______________________________________________________ Date:____________


PERSONNEL COMMISSION

PERSONNEL ACTIONS ‐ SEPTEMBER 2018

LN,FN Eff Date Action Descr Position Position Title Dept Descr Location Descr FTE

CLASSIFIED MANAGEMENT

Delgado, Gabriela 9/3/2018 Promotion 30008817 Manager, Grants Learning and Leadership Svcs Curriculum and Instruction 1.000000

Armatis, Kristin 9/17/2018 Promotion 30008275 Sr. Dir., Charter Schools Business Services Administration 1.000000

CLASSIFIED SUPPORT

Gipson, Des'Monae 9/1/2018 Transfer 10997885 Administrative Assistant III Student Services & Programs Early Education Administration 1.000000

Guay, Tobias 9/5/2018 Transfer 10998499 Health Services Technician Student Services & Programs Cuyamaca Outdoor Education 0.890800

Avila, Silvia 9/10/2018 Transfer 30000104 Functional Sys Analyst‐Payroll Integrated Technology Services EBS 1.000000

Garcia, Marilyn 9/10/2018 Hire 10998556 Account Clerk III Business Services Risk Management 1.000000

White, Neil 9/10/2018 Hire 10998376 Interpreter I ‐ DHH Student Services & Programs SELPA ‐ NCCSE 0.623100

Falkenthal, Denise 9/17/2018 Promotion 10997988 Administrative Assistant I Learning and Leadership Svcs English Learner Services 1.000000

Robles, Glynnette 9/17/2018 Hire 10997196 Student Attendant Student Services & Programs Friendship School 0.626000

Vue, Emily 9/17/2018 Promotion 10998493 Systems Technician II Student Services & Programs Early Education Administration 1.000000

Landress, Jessica 9/20/2018 Promotion 10998038 Administrative Assistant II Student Services & Programs Student Support Services 1.000000

Lopez, Heatherlyn 9/24/2018 Promotion 30000105 Staffing Technician Human Resources Human Resources 1.000000

O'Brien, Lindsay 9/24/2018 Hire 10997160 Account Clerk II Business Services District Financial 1.000000

Garibay‐Najera, Jose 9/25/2018 Hire 10998498 Program Clerk Student Services & Programs Foster Youth Services 1.000000

Williams, Melissa 9/25/2018 Promotion 10998549 Retirement Technician Business Services Retirement 1.000000


PERSONNEL COMMISSION

SEPARATION ACTIONS ‐ SEPTEMBER 2018

LN,FN Eff Date Action Position Position Title Division Department FTE

CLASSIFIED MANAGEMENTNone

Andrade, Catalina 9/1/2018 Resignation 10997662 Program Secretary Spec Ed Operating SDCOE Prgms Special Ed Administrative Ofce 1.000000

Bragg, Michael 9/1/2018 Retirement 10997155 Custodian Business Services Maintenance‐Operations 1.000000

Butterfield, Judy 9/1/2018 Retirement 10997885 Administrative Assistant III Spec Ed Early Ed SDCOE Prgms Early Education Administration 1.000000

Chapman, Tami 9/1/2018 Retirement 10998542 Administrative Assistant II Migrant Education Migrant Ed Administrative Ofce 1.000000

Dominguez, Irene 9/8/2018 Resignation 30001556 Mental Health Case Worker Spec Ed Operating SDCOE Prgms Early Education Administration 1.000000

Van, Rodney 9/18/2018 Resignation 30004241 Work Readiness Assistant I JCCS S/C Operations Metro Office 1.000000

personnel commision minutes...2018/10/17 · personnel commision minutes regular meeting oct. 17,...

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