performance work statement: fisheries domain …...primary tasks relate to the study of ocean...

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Performance Work Statement: Fisheries Domain National Oceanic and Atmospheric Administration (NOAA)

National Marine Fisheries Service (NMFS) Pacific Islands Fisheries Science Center, Ecosystem Sciences Division

West Hawaii Integrated Ecosystem Assessment: Geospatial Analysis,

Human Well-Being and Cultural Ecosystem Services Indicators Summary Base Period

SERVICES PERIOD OF PERFORMANCE Geospatial Analysis Support 9/01/2019 – 8/31/2020 Transcription Services Support 9/01/2019 – 8/31/2020 Social Sciences Support 9/01/2019 – 5/31/2020 Illustrator Services Support 9/01/2019 – 8/31/2020

Option Period I

SERVICES PERIOD OF PERFORMANCE Geospatial Analysis Support 9/01/2020 – 8/31/2021 Transcription Services Support 9/01/2020 – 8/31/2021 Illustrator Services Support 9/01/2020 – 8/31/2021

Option Period II

SERVICES PERIOD OF PERFORMANCE Geospatial Analysis Support 9/01/2021 – 8/31/2022 Transcription Services Support 9/01/2021 – 8/31/2022 Illustrator Services Support 9/01/2021 – 8/31/2022

Background The National Oceanic and Atmospheric Administration (NOAA) is a United States Federal agency dedicated to understanding and predicting changes in the Earth’s environment and to conserving and managing coastal and marine resources to meet United States economic, social, and environmental needs. In coordination with federal, state, territorial, local, tribal, and international authorities, NOAA manages the use of these environments, regulating fisheries and marine protected areas as well as protecting threatened and endangered marine species. The Pacific Islands Fisheries Science Center (PIFSC) of the National Marine Fisheries Service (NMFS) is NOAA administers scientific research and monitoring programs that support the domestic and international conservation and management of living marine resources. PIFSC is headquartered in Honolulu, Hawaii. The Center has taken a leading role in marine research on ecosystems, both in the insular and pelagic environments. It is implementing a multidisciplinary

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research strategy including an ecosystem observation system and scientific analysis to support ecosystem approaches to management and restoration of living marine resources. It conducts a wide range of activities including resource surveys and stock assessments, fishery monitoring, economic and sociological studies which include both structured and semi-structure interviews, oceanographic research and monitoring, critical habitat evaluation, life history and ecology studies, and advanced oceanographic and ecosystem modeling and simulations. To promote sustainable fisheries and support ecosystem-based management (EBM) in the region, PIFSC formed the Integrated Ecosystem Assessment (IEA) in West Hawai‘i; a program that conducts interdisciplinary scientific research in collaboration with communities, partners, and natural resource managers. The West Hawai‘i IEA is dedicated to advancing our understanding of marine ecosystems in support of EBM while taking into consideration the influence of watersheds, land-use practices and other human activities, and the needs of local communities. The West Hawaii IEA team has been conducting research to improve the representation of human-well-being and cultural ecosystem services in social-ecological system models, including: input from subject matter experts, resource managers, and local community leaders; synthesis of relevant literature and updated conceptual models; results from a symposium with community members; and a body of semi-structured in-person interviews. The West Hawai‘i IEA and West Hawai‘i Habitat Focus Area (HFA) have overlapping scientific and management interests and are working together to integrate management priorities and goals. PIFSC now has a need for structured analysis of this body of interview data, to refine and operationalize the social-ecological system model for West Hawaii, including identifying relevant indicators and data gaps, and evaluate effectiveness of HFA efforts. The Geospatial Analysis is a non-personal service order. Government personnel will be responsible for the overall scheduling of project activity and will provide the Contractor’s liaison / project manager with scheduling information as appropriate. Invoicing shall be monthly. Travel costs, if authorized under the order, shall be reimbursed at cost and broken down by line item. The Transcription Services is a non-personal service order. Government personnel will be responsible for the overall scheduling of project activity and will provide the Contractor’s liaison / project manager with scheduling information as appropriate. Invoicing shall be monthly. Travel costs, if authorized under the order, shall be reimbursed at cost and broken down by line item. The Social Sciences Support is a non-personal service order. Invoicing shall be associated with deliverable submissions. Travel costs, if authorized under the order, shall be reimbursed at cost and broken down by line item. The Illustration Services is a non-personal service order. Government personnel will be responsible for the overall scheduling of project activity and will provide the Contractor’s liaison / project manager with scheduling information as appropriate. Invoicing shall be monthly. Travel costs, if authorized under the order, shall be reimbursed at cost and broken down by line item Tasks

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Geospatial Analysis Support This task involves coordinating geospatial analyses, visualization, and data management activities for the West Hawaii Integrated Ecosystem Assessment (IEA) project, and encompasses multiple, frequent deadlines as well as long-term projects. Primary tasks relate to the study of ocean surface slicks in West Hawaii, mapping anthropogenic drivers of ecosystem health, and working with high-resolution aerial imagery and derived products (e.g. habitat maps, topographic complexity metrics), and collaborating with key West Hawai‘i IEA researchers at the Center for Global Discovery and Conservation Science (GDCS) at Arizona State University and the State of Hawaii Division of Aquatic Resources to meet contract deliverables. Key tasks include, but are not necessarily limited to, the following:

● Accessing, manipulating, and integrating various geospatial datasets from PIFSC, partners, and publicly available sources;

● Designing spatial analyses to generate new spatial predictor variables or answer specific research or management questions;

● Documenting methods of analyses including rationale and justification; ● Responding to various data requests (e.g., summarizing data to a different spatial scale of

interest, converting data to different formats, deriving secondary data products); ● Maintaining a data library and working project directory that can be used by other/future

GIS analysts. Includes writing metadata to document data outputs from project analyses. ● Provide GIS support for IEA-related work to inform resource management in West Hawaii

(e.g., summarizing data sets, responding to data requests, producing maps, generating figures).

● Georectify time lapse imagery of ocean surface slicks in West Hawai‘i from multiple camera deployment locations and related products that quantify movement of surface slicks in time lapse imagery, and ground truth slicks visible in SAR imagery.

● Working with high resolution aerial imagery and derived products (e.g. habitat maps, topographic complexity metrics)

Analyses to scale-up findings of field work on ocean surface slicks and measure slick habitat area and frequency of occurrence over time for all of West Hawaii and potentially the entire Hawaiian Islands, using Dove satellite, SAR imagery, other remote sensing data as available. Transcription Services This task involves transcription of recorded interviews that relate to, but are not limited to activities for the West Hawaii IEA project. The task will involve transcribing interviews that contain localized dialects and references to local place names and regions, and primarily relates to the study of cultural ecosystem services as they relate to human well-being in West Hawaii. The task may involve transcription of interviews from other research projects including interviews with fishers, researchers, and community members on broad topics ranging from protected species interactions, shark mitigation techniques, and dimensions of noncommercial and/or cultural

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fishing. There is some uncertainty as to the extent of transcription needs based on outside circumstances, therefore an upper bound estimate of approximately 75 hours of audio and/or video can be considered potentially available and in need of transcription services. Key tasks include, but are not necessarily limited to, the following:

• Verbatim transcriptions of semi-structured audio or video interview files with text accurately attributed to interviewer(s) and interviewee(s);

Social Sciences Services This task involves qualitative analysis of semi-structured interviews with community members in West Hawaii in an effort to understand linkages between cultural ecosystem services and human well-being. Existing interview data (approximately 15 interviews) forms the foundation for this effort, coupled with literature and qualitative analyses. Community engagement will be required to validate analysis findings. Key tasks include, but are not necessarily limited to, the following:

• Proof and edit interview transcriptions (approximately 15 interviews), with an emphasis on correcting for place names, species names, and local terminology that may have been transcribed incorrectly;

• Develop a codebook for analysis of interviews and other data sources; o Consult with West Hawaii IEA project team, mentors, and partners to ensure

relevance of codes and relationships between them. • Code interviews (approximately 15 interviews) and other data sources in NVivo qualitative

data analysis software; o Using an inductive, grounded theory approach, code interviews for domains,

attributes, and indicators of human well-being and ecosystem services, with an emphasis on cultural ecosystem services.

o Respond to and incorporate comments from West Hawaii IEA project team in iterative process as codes are developed.

• Analyze data within NVivo qualitative data analysis software o Identify relationships between domains, attributes, and potential indicators in

qualitative data and refine conceptual models based on these insights. o Identify potential indicators that are:

• most important to community members • more likely to be sensitive to management • more likely to change over time • most highly linked to ecosystem state.

o Use indicators of human well-being (and others) that emerge from analysis and/or discussions with project team to create priority list of potential indicators to track longitudinally

o Generate metadata associated with data set used in qualitative analysis in adherence to NOAA Public Access to Research Results (PARR) metadata requirements

• Conduct member-checking (respondent validation) to help improve the accuracy, credibility, validity, and transferability of a study;

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o Ground truth updated conceptual models and potential indicators with interviewee communities.

o Share results and fine tune with project teams, mentors, and partners • Draft report of project activities, methods, results, and relevant literature;

o Provide a detailed report of results in Technical Memorandum format, published through PIFSC editorial review process.

• Communications and Outreach; o Provide results to IEA Program and Habitat Focus Area in appropriate formats (e.g.,

infographics, facts, quotes) to support reporting needs o Share final results with partner communities.

Illustration Services This task involves illustration services to help advance and communicate scientific findings. There is some uncertainty as to the extent of illustration needs based on uncertainty of program needs, therefore an upper bound estimate of approximately 250 hours of illustration services can be considered potentially available and in need of transcription services. Key tasks include, but are not necessarily limited to, the following:

• Development of conceptual designs, illustrations, and figures to support scientific research advancing ecosystem-based fisheries management

• Producing conceptual designs, illustrations, and figures that are suitable for publishing in scientific literature, and public press

• Works with contractor’s liaison / project manager to translate complex scientific data and information to create infographics, illustrations, and layouts for publications, reports, presentations, outreach materials, and program communications.

• Layout and design of documents intended for publication as reports, blogs, websites, and social media.

Deliverables Geospatial Analysis Support

Base Period (9/1/2019 – 8/31/2020) Deliverable Due Date

(a) Weekly check-in email to the PIFSC Program Lead/COR of the IEA outlining any exceptions or notable events related to activities.

Weekly

(b) Monthly report describing activities including: (append to monthly invoices)

• Summary of work completed • Description of exceptions/notable events • Issues encountered and potential solutions • Recommendations, as appropriate • Work planned for next reporting period

Monthly

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(c) Provide data products, as requested, to support IEA-related work to inform resource management in West Hawai‘i (e.g., summarizing data sets, responding to data requests, producing maps, generating figures)

Ongoing, as requested (8/31/2020)

(d) Deliver GIS analyses and associated output products related to human impacts and human dimensions for the West Hawaii IEA region and other locations as required.


(e) Provide georectified time lapse images of ocean surface slicks in West Hawai‘i from multiple camera deployment locations. Provide ground-truthed products that quantify movement of surface slicks in time lapse imagery and slicks visible in SAR imagery.

March 2020

(f) Deliver analyses and output products which scale-up findings of field work on ocean surface slicks and measure slick habitat area and frequency of occurrence over time for all of West Hawaii (and potentially the entire Hawaiian Islands), using Dove satellite, SAR imagery, other remote sensing data as available.

April 2020

Option Period I (9/1/2020 – 8/31/2021) Deliverable Due Date


Weekly


• Summary of work completed • Description of exceptions/notable events

Monthly

(c) Provide miscellaneous GIS support for IEA-related work to inform resource management in West Hawai‘i (e.g., summarizing data sets, responding to data requests, producing maps, generating figures)


(d) GIS analyses related to human impacts and human dimensions for the West Hawaii IEA region and other locations as required.


Option Period II (9/1/2021 – 8/31/2022) Deliverable Due Date

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Weekly



Monthly

(c) Provide miscellaneous GIS support for IEA-related work to inform resource management in West Hawai‘i (e.g., summarizing data sets, responding to data requests, producing maps, generating figures)


(d) GIS analyses related to human impacts and human dimensions for the West Hawaii IEA region and other locations as required.


Transcription Services Base Period (9/1/2019 – 8/31/2020)

Deliverable Due Date

(a) Monthly report describing activities including: (append to monthly invoices)


Monthly

(b) Draft transcription files of audio and/or video files, upon request, with consistent format in Word document. PIFSC Program Lead will review drafts for format and content and provide comments as needed. Estimate of approximately 75 hours of audio/video during base period.


(c) Final transcription files to PIFSC Program Lead/COR (with consistent format in Word document), that account for any revisions requested.


Option Period I (9/1/2020 – 8/31/2021) Deliverable Due Date



Monthly

(b) Draft transcription files of audio and/or video files, upon request, with consistent format in Word


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document. PIFSC Program Lead will review drafts for format and content and provide comments as needed. Estimate of approximately 75 hours of audio/video during option period I.

(c) Final transcription files to PIFSC Program Lead/COR (with consistent format in Word document), that account for any revisions requested.


Option Period II (9/1/2021 – 8/31/2022) Deliverable Due Date



Monthly

(b) Draft transcription files of audio and/or video files, upon request, with consistent format in Word document. PIFSC Program Lead will review drafts for format and content and provide comments as needed. Estimate of approximately 75 hours of audio/video during option period II


(c) Final transcription files (with consistent format in Word document), that account for any revisions requested.


Social Sciences Services

Base Period (September 1, 2019 through May 31, 2020 (No Option Periods)

Deliverable Approx. Due Date (% Payment

Allowed) (a) Monthly report describing activities including:

(append to monthly invoices) • Summary of work completed • Description of exceptions/notable events

Monthly

(b) Final set of interview transcripts (approximately 15 interviews), approved by PIFSC Program Lead in Word document format.

November 2019 (10%)

(c) Draft codebook proposed to be used for qualitative data analysis, to solicit feedback from PIFSC Program Lead.

November 2019 (10%)

(d) Final codebook that incorporates any comments/revisions requested by PIFSC Program

December 2019 (10%)

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Lead. The codebook will provided as a Word Document.

(e) Draft Technical Memorandum which describes project background, literature, methods, results, and references for review and feedback from PIFSC Program Lead.

March 2020 (20%)

(f) Full NVivo project file set with raw data coding and associated memos, relationships, and other analysis for review and feedback from PIFSC Program Lead.

April 2020 (5%)

(g) Document with full annotation of responses to PIFSC Program Lead comments on draft Technical Memorandum.

April 2020 (5%)

(h) Final Technical Memorandum report that describes project background, literature, methods, results, and references. Revisions must satisfy PIFSC Program Lead and manuscript must be at quality level suitable for submission to PIFSC Editorial Review

May 2020 (15%)

(i) Deliver final research portfolio to PIFSC Program Lead/COR, to include (but not necessarily limited to):

- Native files for final manuscript (Word Document),

- All associated metadata records which must adhere to NOAA Public Access to Research Results (PARR) requirements. Compliance will be achieved in collaboration with PIFSC Program Lead/COR.

- Individual literature cited to be provided in .pdf format,

- all NVivo data files (original, intermediate (as relevant), final) required to replicate results

- all programming scripts and model outputs utilized in the analyses,

- all native files (Adobe Illustrator or Photoshop) used to create data visualization products,

- all final products (in native format) created for IEA Program and Habitat Focus Area,

- PowerPoint files for any presentations drafted.

- Provide final codebook as part of the final documentation.

May 2020 (25%)

Illustration Services

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Base Period (9/1/2019 – 8/31/2020) Deliverable Due Date



Monthly

(b) Illustrations and figure support for the Surface Slicks project.

• Conceptual diagram on the food-web connections and trophic interactions of surface slicks

• Illustration on the dynamics and mechanisms of slick formation

• Figure layout and color correction for final figures in preparation of two manuscript submissions

• Deliver final illustrations to PIFSC Program Lead/COR in both the format required for manuscript submission and native file format(s)

October 30, 2019

(c) Illustrations and figure support for the Resilient Coral Reefs in West Hawaii project

• Detailed illustration on coral reef resilience in West Hawaii, which includes the drivers of coral reef ecosystem change and the impacts of climate change.

• Conceptual diagram on the Social-Ecological System specific to West Hawaii

• Study design and data analysis illustration • Figure layout and color correction for final

figures in preparation of manuscript submission and report for resource managers.

• Deliver final illustrations to PIFSC Program Lead/COR in both the format required for manuscript submission and native file format(s)

December 30, 2019

(d) Provide miscellaneous illustrations informed by and to support scientific research advancing ecosystem-based fisheries management (e.g., producing conceptual designs, illustrations, figures)


Option Period I (9/1/2020 – 8/31/2021)


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Monthly

(b) Provide miscellaneous illustrations informed by and to support scientific research advancing ecosystem-based fisheries management (e.g., producing conceptual designs, illustrations, figures)


Option Period II (9/1/2021 – 8/31/2022)




Monthly

(b) Provide miscellaneous illustrations informed by and to support scientific research advancing ecosystem-based fisheries management (e.g., producing conceptual designs, illustrations, figures)


Requirements Geospatial Analysis The contractor must have the following minimum qualifications: • Master’s Degree from an accredited college or university in Natural Resources and

Environmental Management, GIS, Geography, Oceanography, Marine Ecology, or other relevant discipline.

• Knowledge and understanding of marine geological oceanographic, and/or biological processes affecting marine ecosystems (minimum of 3-5 years’ work experience that demonstrates knowledge).

• Knowledge of geographic information science and remote sensing concepts, common spatial data integration methods and multiple spatial data formats (minimum of 3-5 years work experience that demonstrates knowledge).

• Knowledge of spatial analysis models and spatial statistics (minimum of 3-5 years work experience that demonstrates knowledge).

• Working knowledge of relevant available data, and current initiatives and issues in the Main Hawaiian Islands, and in particular, West Hawaii (minimum of 3-5 years work experience that demonstrates knowledge).

• Ability to independently plan, organize, and carry out geospatial projects within schedule and budgetary constraints.

• Proficiency with ArcGIS Desktop and extensions (spatial analyst, geostatistical analyst, 3D analyst). Proficiency with use and design of relational databases and geospatial databases.

• Familiarity with R (statistical computing software), programming, advanced statistical methods,

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and ability to stay abreast of latest skills and techniques. • Proficiency with Windows operating system and word processing, spreadsheet and presentation

programs. Historical Requirements: • Six to eight (6-8) years of experience in processing terrestrial or marine data using GIS

methods and applications. Experience working on projects in or focused on West Hawaii is preferred.

• Authorship or co-authorship on at least five scientific or technical papers, and experience with giving presentations at scientific and/or technical conferences or to management agencies.

Transcription Services The contractor must have the following minimum qualifications: • Proficiency with commercial transcription software. • Experience with conversational transcription for State of Hawaii residents, representative of the

diverse dialects present in the islands. • Knowledge of proper spelling of local conversational dialects, common references, Hawaiian

concepts, place names and communities across the State of Hawaii Historical Requirements: • Minimum of three to five (3-5) years of experience in formal transcription. • Experience with marine and/or community based projects in the State of Hawaii Social Sciences Support

The contractor must have the following minimum qualifications: • Master’s degree from an accredited college or university with a major in a social science or a

related field of study with emphasis in economics with a minimum of two (2) years experience related directly to this task order.

• Proficiency with the use and design of databases to support content and network analysis techniques.

• Familiarity with NVivo (or comparable qualitative data analysis computing software), qualitative statistical methods, and ability to stay abreast of latest skills and techniques.

• Proficiency with Windows operating system and word processing, spreadsheet and presentation programs.

• Knowledge and understanding of content and network analysis techniques and methods (minimum of 1-3 years work experience that demonstrates knowledge)

• Knowledge of data management and statistical methods for both qualitative and quantitative data sources (minimum of 1-3 years work experience that demonstrates knowledge).

• Knowledge of social science concepts and literature relevant to fisheries and fishing communities (minimum of 1-3 years work experience that demonstrates knowledge).

• Program planning and management in a team environment, working with diverse interagency teams (minimum of 1-3 years work experience that demonstrates knowledge)

• Excellent verbal and written communication skills

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Historical Requirements: • Three to five (3-5) years of experience in content and network analysis or related qualitative

data analysis techniques. • Experience working on West Hawaii Integrated Ecosystem Assessment projects. • Experience with qualitative data visualizations (including, but not limited to Story Maps, social

networks, word clouds, infographics. • Authorship or co-authorship of scientific or technical papers, and experience with giving

presentations at scientific and/or technical conferences or to management agencies. Illustration Services The contractor must have the following minimum qualifications: • Advanced knowledge in the use of Adobe Creative Suite, and in particular, Adobe Illustrator,

Photoshop, and InDesign. • Experience with layout and design of documents for publications, websites, blogs, and social

media. • Experience creating digital products used in communications and outreach dissemination

through print and online mediums. • Excellent verbal and written communication skills.

Historical Requirements: • Four or more years of experience creating illustrations, graphics, and figures for the purposes

of communicating scientific information for ecosystem sciences. • Four or more years of experience creating illustrations, graphics, and figures of organisms and

ecosystems in tropical environments, and in particular, those found in Hawai‘i. Performance Requirements Summary This contract includes a Performance Requirements Summary (PRS). The PRS plays an integral role in the administration of the contract. In addition to any applicable inspection clauses or other related terms and conditions contained in the contract, the PRS shall serve as a primary tool for inspection and acceptance of services as facilitated by the Contracting Officer’s Representative (COR). Evaluation of the Contractor’s overall performance shall be in accordance with the performance standards set forth in the PRS, and will be conducted by the COR. The PRS constitutes a material aspect of the contract and will not be changed or otherwise modified without prior written approval of the Contracting Officer. The PRS establishes key elements of Contractor performance that represent “mission essential” service requirements, which are identified in the table below in the “Service Output” column. The “Performance Objective” column represents the standard against which Contractor performance will be measured in relation to accomplishment of the corresponding service output. The performance objective or “standard” describes the minimum acceptable level of service by the Contractor for satisfactory performance. The “Acceptable Quality Level (AQL)” column displays the maximum allowable deviation from the performance objective, which, if exceeded, evokes the negative incentive specified in the table below.

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Geospatial Analysis Support

Service Output Performance Objective

Acceptable Quality Level

(AQL)

Positive Incentive

Negative Incentive

1. Provide Project Deliverables as specified in PWS

Deliverables meet minimum requirements as determined by PIFSC Program Lead/COR

Contractor provides deliverables on time and responds to and incorporates PIFSC Program Lead/COR comments, or provides justification otherwise.

Timely payment. Potential for exercising option periods.

Deliverables could be rejected as not meeting AQL. > 3 cumulative submissions that do not meet AQL over the course of the task order will require a Corrective Action Plan

2. Communication of project progress with PIFSC Program Lead/COR

Adhere to a minimum of monthly check-ins via email with update and be responsive to Program Lead/COR questions

Contractor submits monthly reports via email and responds to PIFSC Program Lead/COR questions within 5 business days, unless notice is given that the contractor will be unavailable


Requirement of more frequent (weekly) check-ins via teleconference. Potential that deliverables could be rejected due to insufficient communication with PIFSC Program Lead/COR > 3 cumulative submissions that do not meet AQL over the course of the task order will require a Corrective Action Plan

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Transcription Services



(AQL)

Positive Incentive

Negative Incentive



Contractor provides deliverables on time and responds to and incorporates PIFSC Program Lead/COR comments, or provides justification otherwise


Deliverables could be rejected as not meeting AQL > 3 cumulative submissions that do not meet AQL over the course of the task order will require a Corrective Action Plan



Contractor submits monthly reports via email and responds to PIFSC Program Lead/COR questions within 5 business days, unless notice is given that the contractor will be unavailable

Timely payment

Requirement of more frequent (weekly) check-ins via teleconference. Potential that deliverables could be rejected due to insufficient communication with PIFSC Program Lead/COR > 3 cumulative submissions that do not meet AQL over the course of the task order will require a Corrective Action Plan

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(AQL)

Positive Incentive

Negative Incentive

3. Maintain consistent formatting for transcription documents (PWS Deliverable (c))

Transcription files should follow consistent format as agreed upon by PIFSC Program Lead

Formatting should not deviate more than 2% from agreed upon standards with PIFSC Program Lead

Timely payment


4. Accurate transcriptions including dialect considerations, place names, Hawaiian concepts, cultural services, and community names

Transcription files should be free from typographic errors and misspellings, especially for place names, Hawaiian concepts, cultural services, and community names

No more than 2% of submitted text should contain typographic and/or spelling errors. Once spelling errors are identified they should not be repeated in future submissions.

Timely payment


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Social Sciences Services



(AQL)

Positive Incentive

Negative Incentive




Timely payment




Contractor submits monthly reports via email and responds to PIFSC Program Lead/COR questions within 5 business days, unless notice is given that the contractor will be unavailable.

Timely payment

Requirement of more frequent (weekly) check-ins via teleconference. Potential that deliverables could be rejected due to insufficient communication with PIFSC Program Lead/COR > 3 cumulative submissions that do not meet AQL over the course of the task order will require a Corrective Action Plan.

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Illustration Services



(AQL)

Positive Incentive

Negative Incentive




Timely payment




Contractor submits monthly reports via email and responds to PIFSC Program Lead/COR questions within 5 business days, unless notice is given that the contractor will be unavailable.

Timely payment

Requirement of more frequent (weekly) check-ins via teleconference. Potential that deliverables could be rejected due to insufficient communication with PIFSC Program Lead/COR > 3 cumulative submissions that do not meet AQL over the course of the task order will require a Corrective Action Plan.

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Removing Contractors for Misconduct or Security Reasons The Government may, at its sole discretion (in coordination with the Contracting Officer where practical), direct the Contractor to remove any Contractor employee from NOAA facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove a Contractor. Post-Award Conference The Contractor shall attend a Post Award Conference (i.e. “kickoff” meeting) with the Contracting Officer and the COR no later than 10 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held at the Government’s facility, located at NOAA Inouye Regional Center or via teleconference. Confidentiality and Data Privacy This contract may require that services contractors have access to Privacy Information. Services contractors are responsible for maintaining confidentiality of all subjects and materials and may be required to sign and adhere to a Non-disclosure Agreement (NDA). Intellectual Property Rights All deliverables are the property of the U.S. Government. All documents, analyses, files (digital or other), reports, notes and photos are to be used only by Contractor personnel assigned to this Task Order. Documents, files and other data are to be stored exclusively on Government owned equipment and at no point should be saved or archived on personal drives or devices. Copies are not to be disseminated to anyone outside of the NMFS or to any other contractor personnel without explicit release from the NMFS Project Leader. Government Furnished Resources The Government will provide all necessary information, data and documents to the Contractor for work required under this contract. The Contractor shall use Government furnished facilities, property, equipment and supplies only for the performance of work under this contract, and shall be responsible for returning all Government furnished facilities, property, and equipment in good working condition, subject to normal wear and tear. The Government will provide to the Contractor the following equipment, supplies, and similar, necessary to conduct these services and anticipates facility and security access as follows: Geospatial Analysis

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The Government will provide all necessary information, data and documents to the Contractor for work required under this contract. The Contractor shall use Government furnished facilities, property, equipment and supplies only for the performance of work under this contract, and shall be responsible for returning all Government furnished facilities, property, and equipment in good working condition, subject to normal wear and tear. The Government will provide to the Contractor the following equipment, supplies, and similar, necessary to conduct these services and anticipates facility and security access as follows:

Services Contractor will work primarily: ☐ On-Site ☒ Off-Site Services Contractor requires access to NOAA facilities:

☒ Required ☐ Not Required

Services Contractor requires a PIV or CAC: ☒ Required ☐ Not Required Services Contractor requires a NOAA email address: ☒ Required ☐ Not Required Services Contractor requires use of DOC-Owned IT equipment (laptop or desktop computer)


Services Contractor requires non-Government IT equipment to connect to a DOC network:

☐ Required ☒ Not Required

Services Contractor requires access to non-public DOC/NOAA data:


Services Contractor will be provided on-site office space with incidental Government Property (desk, chair, phone, and other similar equipment that remains onsite, per FAR 45.000 (5)

☐ Provided ☒ Not Provided

For Services Contractors doing laboratory work, the government will provide typical lab supplies and equipment for use:


For Services Contractors doing field work, the Government will provide typical field equipment, gear, and supplies for use:


Description of other access or equipment requirements not already addressed above:

Transcription Services The Government will provide all necessary information, data and documents to the Contractor for work required under this contract. The Government will provide to the Contractor the following equipment, supplies, and similar, necessary to conduct these services and anticipates facility and security access as follows:

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Services Contractor requires a PIV or CAC: ☐ Required ☒ Not Required Services Contractor requires a NOAA email address: ☐ Required ☒ Not Required Services Contractor requires use of DOC-Owned IT equipment (laptop or desktop computer)













Social Sciences Support The Government will provide all necessary information, data and documents to the Contractor for work required under this contract. The Contractor shall use Government furnished facilities, property, equipment and supplies only for the performance of work under this contract, and shall be responsible for returning all Government furnished facilities, property, and equipment in good working condition, subject to normal wear and tear. The Government will provide to the Contractor the following equipment, supplies, and similar, necessary to conduct these services and anticipates facility and security access as follows:



Services Contractor requires a PIV or CAC: ☒ Required ☐ Not Required Services Contractor requires a NOAA email address: ☒ Required ☐ Not Required Services Contractor requires use of DOC-Owned IT equipment (laptop or desktop computer)


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• Foot pedal for transcription review work,

• NVivo qualitative analysis software, • Adobe Creative Suite, • Endnote citation software, • Access to ArcGIS software

Illustrator Services The Government will provide all necessary information, data and documents to the Contractor for work required under this contract. The Government will provide to the Contractor the following equipment, supplies, and similar, necessary to conduct these services and anticipates facility and security access as follows:



Services Contractor requires a PIV or CAC: ☐ Required ☒ Not Required Services Contractor requires a NOAA email address: ☐ Required ☒ Not Required Services Contractor requires use of DOC-Owned IT equipment (laptop or desktop computer)








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IT Security The contractor must meet the Department of Commerce IT Security Program Policy and Minimum Implementation Standards (found at https://connection.commerce.gov/collection/it-security-policy-and-fisma-reporting-program). The contractor must also adhere to NOAA and NMFS security policies (found at https://www.csp.noaa.gov/policies/). Section 508 Compliance Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) as amended by P.L. 105-220 under Title IV (Rehabilitation Act Amendments of 1998), all Electronic and Information Technology (EIT) developed, procured, maintained and/or used under this contract shall be in compliance with the “Electronic and Information Technology Accessibility Standards” set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the “Access Board”) in 36 CFR Part 1194. The complete text of Section 508 Standards can be accessed at http://www.access-board.gov/ or at http://www.section508.gov. Operational Hours Task 1 (Geospatial Analysis):

Facility access is from 0600-1800 Monday-Friday. Work will be performed not to exceed 40 hours per week. The Contractor’s schedule should include collaboration time with Government personnel whose core hours are from 9:30 a.m. to 2:30 p.m.

Task 2 (Transcription Services):


Task 3 (Social Sciences Support):


https://www.csp.noaa.gov/policies/

http://www.access-board.gov/

http://www.section508.gov/

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Task 4 (Illustration Services):


Place of Performance Contractor will primarily work offsite for the creation of reports/deliverables. Meetings with federal staff will be conducted on-site only at the Pacific Islands Fisheries Science Center, 1845 Wasp Blvd., B176, Honolulu, HI 96818. The Contractor is not authorized to perform onsite duties under this order on days when the facility/campus is closed, i.e., Government Furlough, inclement weather, power outages, legal and federal holidays, etc., unless otherwise noted. Travel Geospatial Analysis Travel is authorized for this task order. Anticipated locations for travel include; travel to State of Hawai‘i for in-person meetings, travel to the Center for Global Discovery and Conservation Science at Arizona State University for work with collaborators as detailed in base period deliverable (f), and travel in supporting role with Program Lead at conferences, meetings or community engagements, including one international travel to the International Coral Reef Symposium (held every 4 years) held in Bremen, Germany. Contractor travel for this task order is necessary in order for the contractor to provide updates to Task Manager and in supporting role at conferences or meetings. When travel is required, the successful contractor will be required to submit a travel authorization to the Contracting Officer in advance of the travel. Travel not shall not occur until approval from the CO is received. Any travel conducted prior to the receipt of proper written authorization from the Contracting Officer will be done at the Contractor’s own risk and expense. Travel costs authorized under this task order shall be reimbursed at cost and in accordance with the Federal Travel Regulation (www.gsa.gov/ftr). Transcription Services Travel is not expected or authorized for this task order. Social Sciences Support Travel is authorized for this task order. Anticipated locations for travel include: travel to State of Hawai‘i for 1 or 2 visits to ground truth research findings and coordinate with local community members on research progress. An additional trip (or combined with second trip) requires the contractor to visit Honolulu, HI and present final research findings to West Hawai‘i Project Team members. When travel is required, the successful contractor will be required to submit a travel authorization to the Contracting Officer in advance of the travel. Travel not shall not occur until

http://www.gsa.gov/ftr

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approval from the CO is received. Any travel conducted prior to the receipt of proper written authorization from the Contracting Officer will be done at the Contractor’s own risk and expense. Travel costs authorized under this task order shall be reimbursed at cost and in accordance with the Federal Travel Regulation (www.gsa.gov/ftr). Illustration Services Travel is not expected or authorized for this task order. Special and/or Additional Requirements Geospatial Analysis The following additional aspects are / are not anticipated during the performance of this order:

Domestic / U.S. Travel ☒ Anticipated ☐ Not Anticipated Foreign / Overseas Travel ☒ Anticipated ☐ Not Anticipated Specialized Air Travel / Aerial Surveys: ☐ Anticipated ☒ Not Anticipated Sea Days (Deployed at Sea): ☐ Anticipated ☒ Not Anticipated Dockside / Harbor Side Work: ☐ Anticipated ☒ Not Anticipated Scuba Diving / Underwater Work: ☐ Anticipated ☒ Not Anticipated Remote Working Conditions (e.g. Worksite lacks basic services, has isolated living conditions, or similar):

☐ Anticipated ☒ Not Anticipated

Other: {Provide description below} ☐ Anticipated ☒ Not Anticipated Description of anticipated special and / or additional requirements not already described above:

Transcription Services The following additional aspects are / are not anticipated during the performance of this order:

Domestic / U.S. Travel ☐ Anticipated ☒ Not Anticipated Foreign / Overseas Travel ☐ Anticipated ☒ Not Anticipated Specialized Air Travel / Aerial Surveys: ☐ Anticipated ☒ Not Anticipated Sea Days (Deployed at Sea): ☐ Anticipated ☒ Not Anticipated Dockside / Harbor Side Work: ☐ Anticipated ☒ Not Anticipated Scuba Diving / Underwater Work: ☐ Anticipated ☒ Not Anticipated Remote Working Conditions (e.g. Worksite lacks basic services, has isolated living conditions, or similar):


http://www.gsa.gov/ftr

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Social Sciences Support The following additional aspects are / are not anticipated during the performance of this order:

Domestic / U.S. Travel ☒ Anticipated ☐ Not Anticipated Foreign / Overseas Travel ☐ Anticipated ☒ Not Anticipated Specialized Air Travel / Aerial Surveys: ☐ Anticipated ☒ Not Anticipated Sea Days (Deployed at Sea): ☐ Anticipated ☒ Not Anticipated Dockside / Harbor Side Work: ☐ Anticipated ☒ Not Anticipated Scuba Diving / Underwater Work: ☐ Anticipated ☒ Not Anticipated Remote Working Conditions (e.g. Worksite lacks basic services, has isolated living conditions, or similar):



Illustration Services The following additional aspects are / are not anticipated during the performance of this order:

Domestic / U.S. Travel ☐ Anticipated ☒ Not Anticipated Foreign / Overseas Travel ☐ Anticipated ☒ Not Anticipated Specialized Air Travel / Aerial Surveys: ☐ Anticipated ☒ Not Anticipated Sea Days (Deployed at Sea): ☐ Anticipated ☒ Not Anticipated Dockside / Harbor Side Work: ☐ Anticipated ☒ Not Anticipated Scuba Diving / Underwater Work: ☐ Anticipated ☒ Not Anticipated Remote Working Conditions (e.g. Worksite lacks basic services, has isolated living conditions, or similar):



Risk

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This project is considered low risk, and Contractor staff must be suited for public trust classification. Background investigations are required for all contractor staff proposed for this project. Period of Performance Geospatial Analysis The period of performance is expected to be September 1, 2019 through August 31, 2020 (Or approximately 12 months from date of award, depending on award date), with two (2) option periods. Transcription Services The period of performance is expected to be September 1, 2019 through August 31, 2020 (Or approximately 12 months from date of award, depending on award date), with two (2) option periods. Social Sciences Support The period of performance is expected to be September 1, 2019 through May 31, 2020 (or approximately 9 months from date of award, depending on award date) Illustration Services The period of performance is expected to be September 1, 2019 through August 31, 2020 (Or approximately 12 months from date of award, depending on award date), with two (2) option periods.