the pharmaceutical corporation (im) … document for design, fabrication, supply, erection, testing...

TENDER DOCUMENT

FOR

DESIGN, FABRICATION, SUPPLY, ERECTION, TESTING &

COMMISSIONING OF VIBRO SIFTER FOR OUSHADHI AT

MUTTATHARA, THIRUVANANTHAPURAM/ KUTTANELLUR,

THRISSUR

TENDER NO. OUSHADHI/KITCO/ME/06/2016

KITCO LTD P.B.No.4407, Femith’s, Puthiya Road, NH Bypass, Cochin-682028

THE PHARMACEUTICAL CORPORATION (IM) KERALA LTD

( A GOVERNMENT OF KERALA UNDERTAKING)

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THE PHARMACEUTICAL CORPORATION (IM) KERALA LTD KUTTANELLUR.P.O, THRISSUR-680 014 (A Government of Kerala Undertaking)

TENDER FOR DESIGN, FABRICATION, SUPPLY, ERECTION, TESTING &

COMMISSIONING OF VIBRO SIFTER FOR OUSHADHI AT MUTTATHARA,

THIRUVANANTHAPURAM/ KUTTANELLUR, THRISSUR

TENDER NO : OUSHADHI/KITCO/ME/06/2016

Consultants : KITCO LTD.

Probable Amount of Contract : 1.45 lakhs

Earnest Money Deposit : Rs. 3,700/-

Time of completion : 10 weeks

Last date of issue of Tender : 20.01.2016 upto 4.00 P.M.

Last Date of Receipt of Tender : 21.01.2016 at 3.00 P.M.

Date of opening of Tender : 21.01.2016 at 3.30 P.M.

Venue of Receipt of Tender : KITCO Ltd.,

PB No.4407, Femith’s,

Puthiya Road, NH By Pass,

Vennala, Kochi-28.

Issued by : KITCO Ltd.,

PB No.4407, Femith’s,

Puthiya Road, NH By Pass,

Vennala, Kochi-28.

Issued to :


C O N T E N T S

1.00 Notice Inviting Tender

2.00 General Conditions of Contract

3.00 Special Conditions of Contract

4.00 Forms for Different Deeds

5.00 Technical Specifications

6.00 Specification and Schedule of Quantities


1.0 NOTICE INVITING TENDER 1.01 Sealed limited item rate tenders are invited for the Design, Fabrication, Supply,

Erection, Testing & Commissioning of Vibro Sifter for Oushadhi at Muttathara, Thiruvananthapuram/ Kuttanellur, Thrissur from eligible contractors for executing the work with sound technical and financial capabilities fulfilling the qualifying requirements stated here under. The schedule of quantities, tender drawings, specifications and commercial conditions of the contract are appended.

Eligibility Criteria

i) The bidder should have supplied at least one similar equipment of value not

less than 80% of the PAC in single contract during the last three financial year as Prime Contractor (Satisfactory completion certificate from the client, Work order for the work done shall be submitted along with the application for issue of tender document. The original certificate shall be shown on request by Consultant/ Client).

i) The bidder should have a valid Service tax Registration, PAN and VAT, (A copy of the same shall be submitted along with the application for issue of tender document)

Partnership firms shall furnish full names of all partners in the tender. It may,

however, be signed in the partnership name by one of the partners or by a duly authorized representative, followed by the name and designation of the persons signing.

1.03 The tender documents can be obtained from the office of KITCO Ltd., P.B.No.4407,

Femith’s, Puthiya Road, NH By Pass, Kochi-28 on payment of cash or DD for Rs.500/-+ VAT 5% drawn in favour of KITCO Ltd., payable at Cochin between 07.01.2016 to 20.01.2016 during office hours between 10.00 am to 4.00 pm on all working days (from Monday to Friday) and on Saturday upto 1.00pm or can be downloaded either from website of www.kitco.in/www.oushadi.org. This payment is not refundable. The quoted tender documents signed & sealed in all pages and complete in all respects shall be forwarded so that it reaches the office of KITCO Ltd., P.B.No.4407, Femith’s, Puthiya Road, NH By Pass, Kochi-28 on or before 21.01.2016 at 3.00 pm. Any tender received after the due time on this date will be rejected.

1.04 Tender shall be deposited in a sealed envelope superscribing Tender No. and name of

work and shall contain:

1. Earnest Money Deposit as specified 2. Tender Drawings 3. Tender documents 4. Preliminary agreement duly executed on non-judicial stamp paper of value not

less than Rs.200/- as per proforma attached.

1.05 Tender will be opened in the presence of tenderers or their authorized representatives who are present at 3.30 PM on 21.01.2016 at the venue specified.

1.06 .01 After the opening, the tenders will be evaluated by the Consultants/Client to verify its substantial responsiveness to the tender conditions, technical specifications, etc. and the prices of the bidders who meet the minimum qualification criteria and other conditions will be compared. In case of any discrepancy between rate and amount, rate will prevail and between figures and words, words will govern.


.02 Prior to the expiry of the period of validity of the tender, the Client will notify the successful tenderer in writing that his tender has been accepted. This letter (herein after referred as ‘Letter of Acceptance’) shall name the sum which the Client will pay to the Contractor in consideration of the execution, completion, operation, maintenance and guarantee of the work by the Contractor as specified by the contract (hereinafter called the ‘Contract Price’). This letter of acceptance will constitute the formation of a contract.

.03 Within 15 days of request of the intimation, the tenderer shall make a Security deposit as given in this notice and furnish the same for the proper fulfillment of the contract and execute an agreement for the work in required non-judicial stamp paper in the format given as “Contract Form”.

.04 If the tenderer fails to execute the agreement as stated above within the specified period, the earnest money deposit shall be forfeited to the Client and the work may be awarded to the next lowest evaluated bidder at the discretion of the Client or the matter otherwise disposed off. If the client suffers any loss as a result of the default of the tenderer to pay the required deposit, execute the agreement or take possession of the work site, the same will be recovered from the tenderer by deducting from any amount due to him from other works or by revenue recovery or by suitable course of action including legal proceedings.

1.07 Tenders not properly filled, mutilated with incorrect calculations or generally not complying with the conditions are susceptible to be rejected.

1.08 In case of item rate tender, only the rate quoted shall be considered. In event no rate has been quoted for any item(s) leaving space both in figure(s), word(s), and amount blank, it will be presumed that the contractor has included the cost of this / these item(s) in other items and rate for such item(s) will be considered as zero and work will be required to be executed accordingly. The bidder should quote each and every items. The rate thus quoted will deemed to include the cost of all materials, labour, hire charges for all machinery’s, cost of fuel, power, all leads and lifts, taxes, levies, royalties all over heads contingencies, profits, etc. and the quoted price is all inclusive. The total contract price shall also be worked out and entered in.

1.09 If the tender is made by an individual, it shall be signed with his full name and his complete address shall be given. If it is made by a partnership firm, it shall be signed by a partner of the firm who shall sign with his own name and give the name and address of each partner of the firm and attach a copy of ‘Power of Attorney’ authorising him to sign on behalf of the other partners. A certified copy of the ‘Registered Partnership Deed’ shall also be submitted along with the tender .

If the tenderer is a Company, the authority of the signatory to sign on behalf of the Company and the Memorandum and Articles of Association shall be submitted.

1.10 EMD

0.1 Tenderers shall deposit an amount of Rs.3,700/- as Earnest Money along with the tender.

.02 Earnest Money Deposit shall be drawn from Nationalised\ Scheduled Bank in the form of crossed Demand Draft in favour of Managing Director, The Pharmaceutical Corporation (I.M) Kerala Ltd, payable at Thrissur


.03 EMD of the unsuccessful tenderers will be refunded without any interest on finalisation of the contract with the successful Tenderer.

.04 EMD of the successful tenderer will be refunded after remittance of the Security deposit and execution of the agreement.

.05 EMD deposited with the Client will be forfeited,

i) if a bidder withdraws or modifies his bid during the period of validity specified or

ii) if the successful bidder fails within the time limit to sign the contract document or fails to furnish the required security deposit.

.06 Tenders not accompanied with the specified EMD are liable for rejection.

.07 EMD will be refunded to the Contractor after remittance of the Performance security deposit and execution of the agreement.

1.11 Performance Security Deposit .01 Within 15 days of issue of letter of acceptance, the Contractor should submit 5% of

the Contact Value as Performance Guarantee in the form of Bank Guarantee in favour of Managing Director, The Pharmaceutical Corporation (I.M) Kerala Ltd, payable at Thrissur.

.02 In addition to Performance Guarantee, Security Deposit for a work shall be collected

by deduction from the running/final bill of the Contractors @ 2.5% of the gross amount of each running and / or final claims.

.03 Security deposit can be released against bank guarantee after the release of final

bill. This Bank Guarantee has to be valid up to the end of defect liability period and shall be in the performa attached.

.04 On completion of Defects Liability Period, the Engineer-in-Charge shall

recommend on demand from the Contractor to refund to him the security deposit and the same will be refunded by the Accepting Authority provided that the Engineer-in-Charge is satisfied that there is no demand outstanding against the contractor.

.05 On satisfactory completion of the work and on recording of completion certificate,

the performance guarantee will be released based on the report from the Engineer in charge.

.06 All the deposits of EMD, PERFORMANCE GUARANTEE AND SECURITY DEPOSIT will not bear any interest whatsoever. .07 Income tax at the rate prevailing at the time of payment will be deducted from each

running bill and final bill.

1.13. All statutory payments in connection with the employment of the workmen for this work will be borne by the Contractor.

1.14 The Contractor is the employer of all the worker’s engaged for this work and should therefore take all required registrations, PF, ESI, insurance cover, etc. and pay amount due to labour welfare funds constituted by the Union Government and Government of Kerala from time to time.


1.15 All statutory deductions including works contract tax at the rates applicable shall be made from the amount eligible to the Contractor in each part bill at current rates. Any tax omitted to be deducted in any part bill shall be deducted in the subsequent bills/final bill or from any amount due to the Contractor.

1.16 The contractor shall produce all necessary documents from the sales tax department.

1.17 Period of Validity

The tender shall remain valid for acceptance for a period of 2 months from the date of submission of the tenders. If any tenderer withdraws his tender before the said period or makes any modifications in terms and conditions of the tender, then the Client has the liberty to forfeit the said Earnest Money Deposit.

1.18 Quantum of Work

.01 A schedule of approximate quantities for various items accompanies this tender. It shall be definitely understood that the Client / Consultants do not accept any responsibility for the correctness or completeness of this schedule in respect of items and quantities and this schedule is liable for alteration by deletions, deductions or additions at the discretion of the Consultants/Client without affecting the terms of the contract (Say maximum variations).

.02 The Client/Consultants reserves the right to increase or decrease the quantum of work at site without assigning any reason. The Contractor shall carryout the works at the rates accepted.

.03 Variations in the quantities put to tender will not be the basis for any claim or disputes. The rates agreed by the Contractor shall hold good for any amount of variation in the quantities and no claims whatsoever will be entertained on this amount. The Contractor shall carry out all works as directed by the Client / Consultants at the same agreed rates.

1.19 ALL INCLUSIVE RATES The quoted rate of Contractor must be firm and shall be inclusive of cost of

transportation of material to the site and all applicable taxes and duties of State Government as well as Central Government including service tax.

The rates quoted by the Contractor shall be firm throughout the Contract period and

there shall be no upward revision of the rates quoted by the Contractor for any reasons whatsoever. It should be clearly understood that any claims for extra Sales Tax, Excise duty, Construction Tax or any Additional tax, Service Tax etc., shall not be entertained in any case whatsoever once the tenders are opened.

1.20 Interpreting Specifications

.01 In interpreting the specifications, the following order of decreasing importance shall be followed:

a. Specification mentioned in Schedule of Quantities,

b. Special Conditions of Contract,

c. Technical Specifications,


d. Drawings.

.02 Matters not covered by the specifications given in the contract as a whole shall be covered by the relevant Indian Standard Codes. If such codes on a particular subject have not been framed, the decision of the Consultants shall be final.

1.21 No alterations shall be made by the tenderer in the Notice Inviting Tender, Instructions to the Contractors, Contract form, Conditions of the contract, Drawings and Specifications, and if any such alterations are made or any conditions attached, the tender is liable to be rejected. Such alterations shall not be taken as a right of the contractor, if such alterations are gone unnoticed during the evaluation or scrutiny.

1.22 .01 The acceptance of a tender rests with the Authorised Representative of the Client who does not bind himself to accept the lowest tender and reserves to himself the authority to reject any or all the tenders received without assigning any reason(s) whatsoever.

.02 The authorised representative of the Client reserves the right of accepting the whole or any of the tenders received and the tenderer shall be bound to perform the same at the rates quoted.

1.23 The work shall be carried out under the direction and supervision of the Consultants/Client or their representative at site. On acceptance of the tender, the Contractor shall intimate the name of his accredited representative who would be supervising the construction and would be responsible for taking instructions for carrying out the work.

1.24 The Consultant/Client’s decision with regard to the quality of the material and workmanship will be final and binding, any material or work, rejected on account of quality/workmanship shall be immediately removed by the Contractor and replaced by materials as per specifications and standards.

1.25 Defects Liability Period/Guarantee Period

Any defect developed within ‘Defect Liability Period’ of Twelve months from the date of virtual completion as certified by the Consultants have to be rectified by the Contractor at his own cost within the time allowed by the Client and in case the defects are not rectified by the Contractor, the Consultants / Client shall get the work done at the risk and cost of the Contractor. The Client shall recover all expenses incurred in this regard from any amount due to the Contractor.

1.26 Delays in Commencement

The Contractor shall not be entitled to any compensation and/or damages for any loss suffered by him on account of delays in commencing, whatever the cause for such delays may be. Similarly the Contractor shall not be entitled to claim any amount from Client for delays in completion of work (operating maximum limit).

1.27 Liquidated Damages

As per GCC


1.28 Water and Power

The Contractor shall make his own arrangement for water and electricity required for the work. Water may be drawn from the source at site, if good quality water is available. The contractor shall submit test result of the water and the Client/Consultants takes no responsibility for the supply of either electricity or water.

Temporary wiring/cabling shall not be routed across floors, around doors. It shall be properly routed as directed by the Engineer-in-Charge. Temporary wiring shall be protected from sharp edges, heat and sunlight to avoid breakdown of the insulation.

1.29 Insurance, PF, etc.

The successful Contractor shall take out Contractor’s All Risk (CAR) insurance policy, jointly in the name of the Client and the Contractor, and the original policy shall be deposited with the Client. He also shall have all other statutory registrations as applicable for the labour employed, such as PF, ESI, etc.

1.30 This Notice Inviting Tender will form part of the tender document and the agreement executed by the successful tenderer.

Sd/-

Managing Director,

The Pharmaceutical Corporation (I.M) Kerala Ltd., (OUSHADHI)

Kuttanellur.P.O, Thrissur – 680 014.

I / We hereby declare that I/we have read and understood the above instructions and the terms and conditions mentioned above are binding on me/us.

SIGNATURE OF THE TENDERER

Date :


SUMMARY OF NOTICE INVITING TENDER

1. Defects liability period : Twelve months from the date of Completion

2. Period of completion of work : 10 weeks from the date of receipt of work

order

3. Earnest money deposit : Rs.3,700/-

4. Performance Security deposit : As per NIT 5. Firm period of tender : Two months from the date of opening of

Tender 6. Escalation : No Escalation 7 . Liquidated damages : As per General Conditions of Contract 8. Data & Schedule taken : Market Rate Managing Director,

The Pharmaceutical Corporation (I.M) Kerala Ltd.,

Kuttanellur.P.O,

Thrissur – 680 014.

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SECTION 2.00 – GENERAL CONDITIONS OF CONTRACT


GENERAL CONDITIONS OF CONTRACT

2.1.0 Definition of Terms

In construing these General Conditions of Contract and the annexed Technical Specifications and Commercial Terms, the following words shall have the meanings herein assigned to them unless there is something in the subject or context inconsistent with such construction.

a. Client/Purchaser/Company

The ‘Client/Purchaser/Company’ shall mean The Pharmaceutical Corporation Kerala Ltd, Kuttanellur P.O, Thrissur-680014, Kerala or its authorized representatives.

b. Consultants

The ‘Consultants’ shall mean M/s. KITCO Ltd., P.B.No.4407, Puthiya Road, NH Bypass, Vennala, Kochi-28

c. Tender

The Tender shall mean the tender submitted by the Contractor for acceptance by the Purchaser.

d. Contractor/Supplier

The ‘Contractor/Supplier’ shall mean the person or company whose tender is accepted by the Purchaser and shall be deemed to include the Contractor’s successors, heirs, executors, administrators, representatives and assignees approved by the Purchaser.

e. Sub Contractor

The ‘Sub-contractor’ shall mean the person or company named in the contract for any part of the work or any person to whom any part of the contract has been sub-let by the Contractor with the consent in writing of the Purchaser and shall include his heirs, executors, administrators, representatives and assignees approved by the Purchaser.

f. Inspector

The Inspector shall mean any person or persons nominated by the Purchaser to inspect works or stores under the contract.

g. The Goods/Items

The Goods/Items means all the equipments, machinery and/or other materials which the supplier is required to supply to the purchaser under the contract.

h. Contract

The Contract shall mean and include the Notice Inviting Tender, Conditions of Contract, Technical Specifications, Commercial terms, Technical data,


Schedules, Drawings, Tender offer of the Contractor with covering letter if any, Letter of Acceptance of the Purchaser, Schedule of Quantities, Prices, the Final General Conditions, any Special conditions applying to the particular contract, specifications and drawings, subsequent Amendments mutually agreed upon, and the Agreement to be entered into under these Conditions of Contract.

i. Contract Price

‘The Contract Price’ means the price payable to the Supplier under the Contract for the full and proper performance of its contractual obligations.

j. Services

‘Services’ means services ancillary to the supply such as transportation and insurance, and other incidental services, such as installation, commissioning, provision of technical assistance, training and other such obligations of the Supplier covered under the Contract.

k. Specifications

The Specifications shall mean the specification annexed to or issued with these General Conditions \ technical specifications and Drawings attached thereto, if any.

l. Site

The site shall mean the actual place or places to which the machines/equipments are to be delivered or where work is to be done by the Contractor, together with the area surrounding the said place or places as the Contractor shall with consent of the Purchaser actually use in connection with the works, and shall include where applicable the lands and buildings upon or in which the works are to be executed.

m. Tests on Completion

Tests on Completion shall mean such tests which are to be made by the Contractor before the Works are taken over by the Purchaser as are provided in the Contract and such other tests as may be agreed upon between the Purchaser and the Contractor.

n. Commercial Use

Commercial use shall mean use of the work or works which the Contractor contemplates or of which it is to be commercially capable.

o. Dimensions

Dimensions shall mean the extent of a line, area, volume. All dimensions shall be given in the metric system i.e. for length measurement in kilometres, metres, or millimetres, for surface measurement in square metres, for volume measurement in cubic metres, etc.


p. Weight

Weight of a body shall mean the measure of the force of gravity on the body. It shall be given in metric units i.e. in tons (1 ton = 1000kg.), kilograms, grams and milligrams.

q. Time

Time shall be reckoned in months, days and hours, and the month shall mean calendar month.

r. Letter of Intent/Letter of Acceptance

Letter of Intent/Acceptance shall mean the Purchaser’s letter to the Contractor conveying his acceptance of the tender subject to such reservations as may have been stated therein.

s. Writing

Writing shall include any manuscript, type-written or printed statement, under or over signature or seal, as the case may be.

t. Person

Words importing person shall include firms, companies, corporations, and associations or body of individuals, whether incorporated or not. Words importing the singular only shall also include the plural and vice-versa where the context requires.

Terms and expressions not herein defined shall have the same meanings as are assigned to them in the Indian Sale of goods Act (No.III of 1930) failing that in the Indian Contract Act (Act IX of 1872) and failing that the General Clauses Act 1987.

2.2.0 Packing and Marking 2.2.1 The Supplier shall provide such packing of the Goods as is required to prevent

their damage or deterioration during transit to their final destination as indicated in the Contract. The packing shall be sufficient to withstand, without limitation, rough handling during transit and exposure to severe climatic conditions during transit and open storage. Packing case size and weights shall take into consideration, where appropriate, the remoteness of the Goods' final destination and the absence of heavy handling facilities at all points in transit

2.2.2 The packing, marking and documents within and outside the packages shall

comply strictly with such special requirements as shall be expressly provided for in the contract and in any subsequent instruction ordered by the Purchaser.

2.2.3 Each package shall be marked outside to indicate:

Name of the Supplier Details of items in the packages Name of the Consignee Purchase Order Number Gross, net and tare weights of the item Destination address


2.3.0 Inspection of Site

The Contractor or his representative shall be deemed to have inspected and examined the site and surroundings before submitting his tender and shall obtain the necessary information as to risks, contingencies and other circumstances which may influence or affect his tender. Whether a tenderer visits the site or not, it will be assumed that a tenderer who submits his tender is fully aware of the site conditions and difficulties in erecting the work and no claims under this account will be entertained by the Purchaser at any future date.

2.4.0 Quantum of Work

2.4.1 A schedule of approximate quantities for various items accompanies this tender. It shall be definitely understood that the Consultants/Client do not accept any responsibility for the correctness or completeness of this schedule in respect of items and quantities and this schedule is liable for alteration by deletions, deductions or additions at the discretion of the Consultants/Client without affecting the terms of the contract.

2.4.2 The Client/Consultants reserves the right to increase or decrease the quantum of work at site without assigning any reason.

2.4.3 Variations in the quantities put to tender will not be the basis of any claim or disputes. The rates agreed by the contractor shall hold good for any amount of variation in the quantities and no claims whatsoever will be entertained on this account. The contractor shall carry out all works as directed by the Consultants at the same agreed rates.

2.5.0 Contract

A formal agreement shall be entered into by the Contractor with the Purchaser for the proper fulfillment of the Contract within 15 days of receipt of the Letter of Acceptance in the prescribed format of the Company.

2.6.0 Application

These General Conditions shall apply to the extent that they are not superseded by provisions in other parts of the Contract.

2.7.0 Standards

The items and Services supplied under this Contract shall conform to the standards mentioned in the Technical Specifications and, when no applicable standard is mentioned, to the latest current edition or revision of the relevant Indian Standards and Codes.

2.8.0 Security Deposit

If the Contractor is called upon by the Purchaser to deposit ‘Security’ and the Contractor fails to provide the security within the period specified, such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the repurchase of the stores contracted for at the risk and expense of the Contractor and/or to recover from the Contractor


damages arising from such cancellation. No claim shall lie against the Purchaser either in respect of interest if any due on Security Deposits or depreciation in value.

2.9.0 Sub-Letting of Contract

The Contractor shall not sub-let any part of the contract.

2.10.0 Time Schedule and Drawings

The Contractor shall deliver to the Purchaser a detailed time schedule covering the various phases involved e.g. shop drawing, procurement, manufacture, assembly, inspection, test, delivery, etc. within 10 days of acceptance of the order by the Contractor. The Contractor shall submit 4 copies of the foundation drawings/fabrication drawings for approval within 10 days from the award of Contract.

2.11.0 Mistakes in Drawing

The Contractor shall be responsible for any discrepancies, errors or omissions in the drawings and other particulars supplied by him, whether such particulars and drawings have been approved by the Purchaser or not. The Contractor shall pay for any extra cost due to any alteration of the works necessitated by reason of any discrepancy, error or omission in the drawings and particulars supplied by the Contractor.

2.12.0 Warranty/Guarantee

The work and items shall be of the best quality and workmanship and shall comply with particulars of the contract and in all respect shall be to the entire satisfaction of the Inspector and the Purchaser/Consultants.

Whether or not the items have been installed under his supervision, the Contractor shall give the warranty/guarantee in respect of the work to be supplied by him for a period of 12 (twelve) months after the complete materials have been provisionally accepted, the Contractor shall be responsible for any defects that may be discovered therein notwithstanding that such defects could have been discovered at the time of inspection or any defects therein are found to have developed under proper use, arising from faulty materials or workmanship or fails to fulfil the performance guarantee or other requirement of the contract and the Contractor shall remedy all such defects as aforesaid at his own cost. The Purchaser shall state in writing in what respect the goods are faulty and further if in the opinion of the Purchaser the defects are of such a nature that it is necessary to replace or renew any defective stores, such replacement or renewal shall be made by Contractor forthwith without any extra costs to the Purchaser provided notice informing the Contractor of the defects is given by the Purchaser within the period of 12 (twelve) months from the date of provisional acceptance. The decision of the Purchaser notwithstanding any prior approval or acceptance of the Inspector as to whether or not the stores delivered are defective or any defect has developed within the said period of twelve months or as to whether the nature of defects require renewal or replacement shall be final, conclusive and binding on the Contractor. For the items replaced, the contractor shall give guarantee for another six (6) months.


Should the Contractor fail to rectify such defects to the full satisfaction of the Purchaser within a reasonable time, the Purchaser may reject and replace at the cost of the Contractor the whole or any part of the work as the case may be which is defective or fails to fulfil the requirements of the contract. Such replacement at the cost of the Contractor shall be carried out by the Purchaser within a reasonable time with items of the same particulars or when the items conforming to the stipulated particulars are, in the opinion of the Purchaser, not readily procurable, such opinion being final, then with the nearest substitutes. In the event of such rejection, the Purchaser shall be entitled to use the work in a reasonable manner for a time reasonably sufficient to enable him to obtain replacement as herein before provided. The Purchaser may engage any other contractor for carrying out such replacements.

2.13.0 Payment Terms

The contract price under this head shall be paid to you as per the following terms:

i. Advance Payment: 20% of the price shall be paid within 30 days of signing

of the contract and upon submission of multiple bank guarantees totaling

an equal amount valid till progressive completion of supply of all the

materials at site.

ii. On progress of supply: 60% of the price shall be paid on pro-rata basis,

depending on the receipt of goods at site in good condition. Payment will

be made based on bills certified by our Consultants.

iii. On provisional acceptance: 10% of the price shall be paid on satisfactory

commissioning of the entire system and on issue of Provisional

Acceptance Certificate.

iv. On taking over: The remaining 10% of the price shall be paid, subject to

the clause on Liquidated damages for late delivery, on “Taking over’ of the

system by us after successful guarantee run and on issue of Final

Acceptance Certificate.

Note: Bank Guarantees shall be that of a Nationalised or Scheduled Commercial Banks. All statutory deductions as applicable shall be made from each bill before Settlement.

2.14.0 Liquidated Damages for Late Delivery

If the Contractor fails to fulfill his contractual obligations within the time fixed, he shall be liable at the discretion of the Purchaser to an unconditional and agreed liquidated damages of 1% (one per cent) of contract value per week or part thereof reckoned on the contract value based on the final bill. The Contractor's liability for delay shall not in any case exceed 10% (ten per cent) of the total contract value. Upon the liquidated damages attaining the maximum value, the


Purchaser shall have the right to source the item from elsewhere at the risk and cost of the contractor.

2.15.0 Inspection and Rejection

The stores shall be offered by the Contractor for inspection at such places as may be specified by the Inspector, at the Contractor’s own risk, expenses and costs and shall lie at such places of inspection at the risk of the Contractor and the stores will be subjected to inspection and test as may be considered necessary by the Inspector and his decision as regards rejection of goods shall be final and binding on the Contractor.

2.16.0 Deductions from Contract Price

All costs, damages or expenses which the Purchaser may have paid for which under the contract the Contractor is liable, may be deducted by the Purchaser from any money due or becoming due to the Contractor from the Purchaser under this contract or may be recovered by action of law or otherwise from the Contractor.

2.17.0 Time of Completion and Force Majeure

Should progress of work be delayed by strikes, lockouts, fire, accidents, acts of god, or any cause whatsoever beyond the reasonable control of the Contractor, a reasonable extension of time of completion shall be granted. Should one or both parties be prevented from fulfilling their contractual obligations by a state of force majeure lasting continuously for a period of at least one month, the two parties shall consult each other regarding the further implementation of the contract with the provision that if no mutually satisfactory arrangement is arrived at within a period of one month from the expiry of the one month referred to above, the contract shall be deemed to have expired at the end of the said one month referred to above. The above mentioned expiry of the contract will imply that both the parties have the obligation to reach agreement regarding the winding up and financial settlement of the contract.

2.18.0 Death, Bankruptcy, etc.

If the Contractor shall die or dissolve or go into bankruptcy, or being a corporation cause to be wound up except for reconstruction purposes or carry on its business under a receiver, the executors, successors or other representatives in law of the estate of the Contractor or any such receiver, liquidator, or any person in whom the contract may become vested, shall forthwith give notice thereof in writing to the Purchaser and shall remain liable for the successful performance of the contract, and nothing aforesaid shall be deemed to relieve the Contractor or his successors of his or their obligations under the contract under any circumstances. The Contract may however be terminated by the Purchaser at his discretion by notice in writing to the Contractor.

2.19.0 Failure and Termination

If the Contractor fails to deliver the stores or any installment thereof within the period fixed for such delivery or at any time repudiates the contract before the


expiry of such period, the Purchaser may without prejudice to the right of the Purchaser to recover damages for breach of the Contract.

2.19.1 Purchase or authorize the purchase from elsewhere without notice to the Contractor, on the account and at the risk of the Contractor of the stores not so delivered or others of a similar description (where stores exactly complying with particulars are not in the opinion of the Purchaser, which shall be final, readily procurable) without canceling the contract in respect of the installments not yet due for delivery, or

2.19.2 Cancel the contract or a portion thereof and if so desired purchase or authorize the purchase of the stores not so delivered or other of a similar description (where stores exactly complying with particulars are not in the opinion of the Purchaser, which shall be final, readily procurable) at the risk and cost of the Contractor, if the Contractor had defaulted in the performance of the original contract, the Purchaser shall have the right to ignore his tender for risk purchase even though the lowest.

Where action is taken under sub-clause (i) or sub-clause (ii) above, the Contractor shall be liable for any loss which the Purchaser may sustain on that account provided the purchase or, if there is an agreement to purchase, such agreement is made, in case of failure to deliver the stores within the period fixed for such delivery within two months from the date of such failure and in case of repudiation of the contract before the expiry of the aforesaid period of delivery, within two months from the date of cancellation of the contract. The Contractor shall not be entitled to any gain on such purchase and the manner and method of such purchase shall be in the entire discretion of the Purchaser. It shall not be necessary for the Purchaser to serve a notice of such purchase on the Contractor.

2.20.0 Arbitration

2.20.1 All disputes or difference whatsoever arising between the parties out of or relating to the construction, meaning and operation or effect of this contract or the breach thereof shall be settled by the sole Arbitrator appointed by the Chief Executive Officer of the Purchaser and the award of such Arbitrator shall be final and conclusive and binding on all parties to the contract.

2.20.2 The Contractor shall not in any way delay or default or cause to delay or default

the carrying out of the Works by reasons of the fact that any matter has been agreed to be referred to and/or referred to Arbitration.

2.20.3 The seat of Arbitration shall be Thrissur and only the appropriate court coming

under the High Court of Kerala will have jurisdiction to entertain all matters of litigation to the exclusion of all other courts.

2.21.0 Amendments

No variation to the contract shall be valid unless made in writing and duly signed by both the parties. The Purchaser shall not, in the absence of written acceptance, be bound by any provision in the Contractor’s quotation, offers, form of acknowledgement of the contract, invoices, packing lists and other documents which purport to impose any condition at variance with or supplemental to the Contract.


2.22.0 Law Governing the Contract

This Contract shall be governed by the laws of India for the time being in force. The marking of all stores supplied must comply with the requirements of Indian Acts relating to Merchandise marks and all the rules under such acts.

2.23.0 Exercising the Rights and Powers of the Purchaser

All the rights and discretions and powers of the Purchaser under the contract shall be exercisable by and all notices on behalf of the Purchaser shall be given by the Chief Executive Officer or any person or persons authorized to enter into contracts on behalf of the Purchaser and any reference to the opinion of the Purchaser in the terms and conditions contained in the contract shall mean and be construed as reference to the opinion of any of the persons mentioned in the clause.

2.24.0 Notices

2.24.1 Any notice to be given to the Contractor under the terms of the contract shall be served by sending the same by post, fax or telegram to or leaving the same at the Contractor’s principal place of business (or in the event of the Contractor being a company to or at its registered office) or at the site.

2.24.2 Any notice to be given to the Purchaser under the terms of the contract shall be

served by sending the same by post to or leaving the same at the Purchaser’s last known address.

2.25.0 Secrecy

The Contractor shall not at any time during the pendency of the contract or thereafter disclose any information furnished to them by the Purchaser or any drawings, designs, reports and other documents and information prepared by the Contractor for this contract, without the prior written approval of the Purchaser/Consultants except in so far as such disclosure is necessary for the performance of the Contractor’s work and service hereunder.

2.26.0 Ownership of Drawings and Specifications

All drawings, specifications, materials and designs furnished by the Purchaser/Consultants or his representatives shall be treated strictly as confidential property of the Purchaser. All such drawings, specifications, manuals and other materials shall be returned to the Purchaser upon the completion of the work under this contract. No copies, duplications or Photostats shall be retained by the Contractor without the consent of the Purchaser/Consultants.

2.27.0 Jurisdiction

Any legal dispute arising out of or in any way connected with this contract shall be deemed to have arisen at site and shall be settled in court of competent jurisdiction located in Thrissur.

2.28.0 Performance Tests and Provisional Acceptance

2.28.1 On completion of the work, the Purchaser will carry out performance tests on the items supplied by the Contractor, in the presence of the Contractor.


2.28.2 On the completion of a satisfactory start-up operation, the Purchaser will proceed with the performance tests. The duration of the performance test shall be one (1) month.

2.28.3 On successful completion of the performance test, the Purchaser will issue the

Provisional acceptance certificate to the Contractor. If the system fails to qualify the performance test, the duration will be extended for one month from the date of failure of the system and if the Contractor is unable to prove the performance within this period, the Client shall have the right to procure similar equipment from another source at the risk and cost of the Contractor.

2.28.4 The final acceptance certificate will be issued on successful completion of the

Warranty/Guarantee period.

2.29.0 Accident or Injury to Workmen

2.29.1 The Contractor shall be solely liable for any accident or injury that may happen to any of his personnel engaged in connection with the erection work according to the Contract. The Purchaser/Consultant shall not be liable for, or in respect of, any damage or compensation payable at law in respect of, or in consequence of, any accident or injury to any personnel in the employment of the Contractor and the Contractor shall indemnify and keep indemnified the Purchaser/Consultant against all such claims, damages, compensations and proceedings.

2.29.2 The Contractor is the employer of all the worker’s engaged for this work and should therefore take all required registrations, insurance cover, etc. and pay premium correctly to labour welfare funds constituted by the Union Government and Government of Kerala from time to time.

2.30.0 Compliance with Statutory and Other Regulations

The Contractor shall, in all matters arising in the performance of the Contract, conform at his own expense with the provisions of all Central or State statutes, ordinances or laws and the rules, regulations, or bye-laws of any local or other duly constituted authority and shall keep the Purchaser/Consultant indemnified against all penalties and liabilities of every kind for breach of any such statute, ordinance, law, rule regulations or bye-law.

The Contractor shall give all notices and pay all fees and taxes required to be given or paid under any Central or State statutes, ordinances or other laws or any regulations including KVAT (Kerala Value Added Tax) regulation or bye-laws of any local or other duly constituted authority in relation to the erection work.

2.31.0 Labour Rules

2.31.1 Provisions of Contract Labour Act In respect of all labour, directly or indirectly, employed by the Contractor for the

erection work, the Contractor shall comply with the provisions of the Contract Labour (Regulation and Abolition) Act, 1970, or any amendment thereof, and all legislations and rules of the State and/or Central Government or other local authority, framed from time to time governing the protection of health, sanitary arrangements, wages, welfare and safety for labour employed on the erection work. The rules and other statutory obligations with regard to fair wages,


welfare and safety measures, maintenance of registers, etc. will be deemed to be part of the Contract.

2.31.2 Provisions of Minimum Wages and Payment of Wages Act

The Contractor shall comply with the provisions of the Minimum Wages Act, 1948, and the Payment of Wages Act, 1936, and any amendment thereof in respect of all employees employed by him for the purpose of carrying out the erection work. The Contractor shall supply to the Purchaser any labour required to work wholly or partly under the direct order and control of the Purchaser, whether in connection with any work being executed by the Contractor or otherwise for the purpose of the Purchaser and such labour shall for the purpose of this clause still be deemded to be persons employed by the Contractor. If any money shall, as a result of any claim or application made under the said Acts, be directed to be paid by the Purchaser, such money shall be deemed to be money payable to the Purchaser by the Contractor, and, on failure by the Contractor to repay the Purchaser, any money paid by the Purchaser as aforesaid, within seven days after the same, shall have been demanded form the Contractor, the Purchaser shall be entitled to recover the same from any money due or accruing to the Contractor under this or any other contract with the Purchaser.

In the event of the retrenchment of workers by the Contractor or sub-contractors employed by the Contractor during or after the completion of the work, the retrenchment compensation and other benefits will be paid by the Contractor to the workers as per the Industrial Disputes Act.

2.32.0 Provisions of Workmen’s Compensation Act

The Contractor shall at all times indemnify and keep indemnified the Purchaser against all claims for compensation under the provisions of the Workmen’s Compensation Act, 1923 (VIII of 1923), or any other law for the time being in force by, or in respect of, any workman employed by the Contractor in carrying out of the Contract and against all costs and expenses or penalties incurred by the Purchaser in connection therewith. In every case in which, by virtue of the provisions of Section 12, sub-section (1) of the Workmen’s Compensation Act, 1923 the Purchaser is obliged to pay compensation to a workman employed by the Contractor in executing the contract, the Purchaser shall recover from the Contractor the amount of the compensation so said and, without prejudice to the rights of the Purchaser under Section 12, sub-section (2) of the said Act, the Purchaser shall be at liberty to recover such amount or any part thereof deducting it from the security deposit or from any sum due by the Purchaser to the Contractor, whether under this contract or otherwise. The Purchaser shall not be bound to contest any claim made against him under Section 12, sub-section (1) of the said Act, except on the written request of the Contractor and upon his giving to the Purchaser full security for all costs for which the Purchaser might become liable in consequence of contesting such claim.

2.33.0 Damage to Persons or Property

The Contractor shall indemnify and keep indemnified the purchaser against all losses and claims for injuries or damages to any property whatsoever which may arise out of, or in consequence of, the work at site carried out by the


Contractor and against all claims, demands, proceedings, damages, costs, charges and expenses whatsoever in respect thereof or in relation thereto.

2.34.0 Work in or around an Operating Plant

When the work is being carried out in or around an operating plant, where the plant must run uninterrupted, the Contractor shall only work at specified places and times as mutually arranged between the Contractor and the Purchaser. The Contractor shall take sufficient care in moving his constructional / erection plant and equipment from one place to another in an operating plant so that they may not cause any damage to the property of the Purchaser, like roads, overhead and underground cables, pipes and/or any other service or equipment or building, and, in the event of the Contractor’s failure to do so, the cost of such damages, including eventual loss of working hours as estimated by the Purchaser, shall be borne by the Contractor.

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2.35 INSTRUCTIONS FOR FILLING THE TENDER FORM

1. In this tender item specifications are given in the following sections: A. TECHNICAL SPECIFICATIONS B. SCHEDULE OF QUANTITIES WITH RATES

with Unit Rate Specifications

Technical specifications are the general instructions for carrying out the works.

Unit rate specifications are the descriptions of items for which unit rates are to be worked out by the bidder by considering all tender information.

2. The tenderer has to work out his rate as an overall percentage above or below

or at the rate given in the schedule by a single entry. The tenderer’s over all percentage shall be worked out based on the unit rate specification and rates provided against each specification.

The rate has to be entered by a single entry in front of the schedule both in words and in figures. The rates should be quoted in decimal coinage system.

3. The tenderers should certify that he has studied the works at site and acquainted himself with the position with regard to constructions, materials and labour required for the work.

4. Every tenderer should furnish along with his tender, documents to prove their annual turnover and latest acknowledged income-tax clearance certificate and information regarding the income-tax circle of Ward of the District in which he is assessed by income-tax, the reference No. of assessment and the assessment year.

5. Experience in similar works have to be established by means of completion certificates from Clients.

6. The tenderer has to pay the earnest money deposit as specified in the tender notice along with the tender. Tenders for which earnest money deposit has not been received shall be rejected. There shall be no exemption for any tenderer from submitting the earnest money deposit.

7. Certified copies of Registration Certificate, Partnership Deed and Power of Attorney or Articles of Association in case of Limited companies will have to be furnished for considering the acceptance of the tender.

8. The tender of the tenderer not complying with the above instructions may be rejected.

9. The tenderer should return the original tender document after putting the signature on all pages.

10. The tenderer shall be responsible for furnishing the necessary forms including Form No.8-C, 20, 20-A, 20-B, 20-D, 20-F, etc. applicable for deducting work contract tax under the Kerala Value Added Tax Act 2003.


11. Should the tenderer notice any discrepancy or error in the statement made, or quantities or units shown against items, he shall immediately bring it to the notice of CONSULTANT/OUSHADHI and obtain the clarification before submitting the tender. The tender shall be based on such clarifications received and shall be recorded as such in the covering letter to the tenderer to execute the work according to the statement made for quantities or units shown in the tender, without any compensation.

12. The tenderer shall execute a preliminary agreement on non-judicial stamp paper

of value not less than Rs.200/- and enclose the same with the tender documents. The Performa of the preliminary agreement can be found in Forms for different deeds.

I/We have carefully read the above said instructions and shall comply with the same. Signature of the tenderer. Place: Date :


Tender No. OUSHADHI/KITCO/ME/06/2016

TENDER FORM To The Managing Director, The Pharmaceutical Corporation (I.M.) Kerala Ltd., (OUSHADHI) Kuttanellur p.o, Thrissur-680 014. Dear Sirs, Sub: TENDER FOR DESIGN, FABRICATION, SUPPLY, ERECTION, TESTING &

COMMISSIONING OF VIBRO SIFTER FOR OUSHADHI AT MUTTATHARA,

THIRUVANANTHAPURAM/ KUTTANELLUR, THRISSUR

With reference to the tender invited by you for the above proposed work, I/We do hereby Tender for this after having: a) Examined the designs, drawings, details, specifications schedule of quantities,

instructions to tenders, agreement and the conditions of contract annexed thereto (hereinafter called the Contract Documents) relating to the work.

b) Visited the site of work, studied the site conditions, nature of substrata,

availability of construction materials and c) Acquired the requisite information on all prevailing factors affecting the tender. I/We undersigned hereby offer to complete the proposed work in strict accordance with the Contract document for the consideration to be calculated in terms of the priced schedule of quantities. I/We have noted that time is the essence of the contract and undertake to complete the whole of the works as per the attached schedule from the date of issue of an intimation by you that our tender has been accepted and upon receiving possession of site. I/We further undertake that on failure subject to the conditions of the contract relating to extension of time, I/We are willing to pay the agreed Liquidate Damages/Penalty for the period during which the work remains incomplete beyond the due date of completion. I/We further agree to the deduction of retention money and to remit security deposit which will be returned to me/us as per the relevant clauses in the agreement. I/We undertake to execute the work of electrification of various facilities through a licensed electrical contractor of appropriate class as given in the tender condition. All the requirements of supervision, testing, commissioning and energising will be fulfilled by us. We have also executed the preliminary agreement as is enclosed. Further we undertake the execute the works which will be entrusted to us in the most workman like manner within the stipulated completion period. If our Tender is found


accepted we agree to enter into a contract as specified by you within one week of receipt of intimation of acceptance of our tender. Our Bankers are: 1.................................................................................. 2.................................................................................. Place: Date : Signature of tenderer Name of the partners of the firm OR Name of the person having power of Attorney to sign the contract.


SECTION 3.00 GENERAL INFORMATION OF THE PROJECT

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3.00 GENERAL INFORMATION OF THE PROJECT 3.01 Owner : The Pharmaceutical Corporation (I.M) Kerala Ltd.

(OUSHADHI), Kuttanellur.P.O, Thrissur-680014 3.02 Project : Design, Fabrication, Supply, Erection, Testing &

Commissioning of Vibro Sifter for Oushadhi at Muttathara, Thiruvananthapuram/ Kuttanellur, Thrissur

3.03 Tender No : OUSHADHI/KITCO/ME/06/2016

3.04 Location : Muttathara, Thiruvananthapuram // Kuttanellur,

Thrissur 3.05 Nearest Railway Station : Thiruvananthapuram/Thrissur 3.06 Nearest Airport : Trivandrum International Airport Ltd/Cochin

International Airport Ltd 3.07 Accessibility : Site is accessible by NH47. 3.08 Scope of work : Design, Fabrication, Supply, Erection, Testing &

Commissioning of Vibro Sifter 3.09 Schedule Taken : Market Rate


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SECTION - 4.00 - SPECIAL CONDITIONS OF CONTRACT


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SPECIAL CONDITIONS OF CONTRACT

4.1 General

The following special conditions shall be read in conjunction with General terms and conditions of Contract (GCC) and amendments/corrections thereto. Where any portion of the GCC are repugnant to or at variance with any provisions of the SCC, then, unless a different intention appears, the provision of the SCC shall be deemed to override the provisions of the GCC.

4.2 Works to be done by Contractor

Unless and otherwise mentioned in the tender document, the following works shall be done by the contractor (whichever applicable), and therefore their cost shall be deemed to be included in their tendered cost.

a) Foundation bolts, components etc wherever required or specified.

b) Supports and brackets for suspending/supporting cables as required.

c) Supports for cable trays for laying the cables, where required.

d) Excavation and refilling of trenches in soil wherever the pipes/cables are to be laid directly in ground, including necessary base treatment and supports for pipes, bricks, etc, as specified.

e) Sealing of all opening provided for pipes and cables, from fire safety point of view, after laying of the same.

f) Painting of all exposed metal surfaces of equipment and components.

g) Fixing of danger notice boards wherever required.

h) Making good all damages caused to the structure, walls, floors, slabs, etc., during installation and restoring the same to their original finish.

i) Consumables, fuels, cement, etc. required for the work, testing, trial runs and commissioning.

j) Testing and commissioning of the completed installation.

4.3 General Requirements and Arrangement of Materials

All sundry fittings, assemblies, accessories, hardware items, foundation bolts, termination lugs for equipments as required, and all other sundry items which are useful and necessary for proper assembly and efficient working of the various components of the work shall be deemed to have been included in the tender, whether such items are specifically mentioned in the tender document or not.

4.4 Quality of materials

All the materials and equipment supplied by the contractor for this work shall be new and should conform to relevant BIS Specifications. They shall be of such design, size and material as to function satisfactorily under the rated conditions of operation and to withstand the environmental conditions at site. The copies of purchase vouchers & gate passes should be produced along with the materials.


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4.5 Inspection of material and Equipment

The materials should be inspected/tested by Purchaser/Consultant prior to the despatch from the manufacturer. The inspection call should be given at least fifteen days in advance so as to depute the officials of Purchaser/Consultant for the inspection.

Such inspection will be of the following categories:

1. Inspection of materials/equipment to be witnessed at the manufacturers premises in accordance with relevant BIS/Agreement Inspection Procedure.

2. To receive materials at site with manufacturers Test Certificate(s).

3. To receive materials after physical inspection at site.

Similarly, for fabricated equipment, the contractor will first submit dimensional detailed drawings for approval before fabrication is taken up in the factory. Suitable stage inspection at factory also will be made to ensure proper use of materials, workmanship and quality control.

4.6 Supply of Tools, Tackles and Materials

The Supplier shall, at his own expense, provide all the necessary equipment, tools and tackles, haulage power, consumables, etc. necessary for effective execution and completion of the works during site fabrication, erection and commissioning.

4.7 Protection of Plant All works completed or in progress as well as machinery and equipment that

are liable to be damaged by the Supplier's work shall be protected by the Supplier and protection shall remain and be maintained until its removal is directed by the Purchaser.

The Supplier shall effectively protect from the effects of weather and from

damages or defacement and shall cover appropriately, wherever required, all the works carried out by him.

Adequate lighting, guarding and watching at and near all the storage, handling,

fabrication, pre-assembly and erection sites for properly carrying out the work and for safety and security shall be provided by the Supplier at Supplier's cost. The Supplier should adequately light the work area during night time also.

The Supplier shall take full responsibility for the care of the works or any

section or portions thereof until taking over of the plant by the Purchaser and in case any damage or loss shall happen to any portion of the works not taken over as aforesaid, from any cause whatsoever, the same shall be made good by and at the sole cost of the Supplier and to the satisfaction of the Purchaser. The Supplier shall also be liable for any loss of or damage to the works including works carried out by others, caused by the Supplier or his sub-supplier in the course of any operations carried out by them for the purpose of completing any outstanding work or complying with his obligations.


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4.8 Training of Personnel

The Supervisory and operating personnel of the Purchaser shall be provided

with adequate training by the Supplier during the installation, testing, start-up and commissioning of the system free of cost and the training shall be continued during the entire guarantee run period

4.9 Consumption of Materials

Proper record of daily consumption of materials shall be maintained at the site of work for each item (if necessary) as directed by the Engineer-in-charge. This is required to be done even if the contractor arranges these materials.

4.10 Testing and Measuring Equipments

Equipment for measurement of work and testing the installation shall be procured by the Contractor for his use at his own cost. The same shall also be made available to the Engineer-in-charge without any charges for use of this work.

4.11 Inspectorate Approval

All the equipment to be supplied and works to be executed shall conform to the provision of statutory and other regulations in force such as the Indian Boiler Regulations, Indian Factories Act, Indian Explosives Regulations, Kerala State Pollution Control Board, etc. Approval of drawings if required shall be arranged by the successful contractor at no extra cost to the Purchaser.

All testing are to be carried out as per the requirements of statutory authorities concerned.

On completion of work, the contractor has to submit necessary completion certificate, drawings, equipment details, load details, test results etc. to electrical contractor for getting approval from inspectorate.

All costs incurred in obtaining any approval/certificates are to be borne by the contractor.

4.12 Structural Alterations to Building

No structural member in the building shall be damaged/altered, without prior approval from the Engineer-in-charge.

Structural provisions like openings, if any, provided by Purchaser for the work, shall be used. Where these require modifications, such contingent works shall be carried out by the contractor, at his cost.

All cut out openings in floors provided by Purchaser shall be closed, after installation, in accordance with the schedule of work.

All cuttings made by the contractor in connection with the works shall be filled by him at his cost to the original finish.


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4.13 Detailed Working Drawings

The detailed fabrication drawings are to be prepared by the contractor as per the relevant BIS specifications and the State / Central Electrical Inspectorate standards /specifications / guidelines and should obtain necessary statutory approvals/sanctions (if necessary) prior to execution. Drawings provided by the Purchaser, if any, shall at all times be properly correlated before execution. In case of any discrepancy, the same should be brought to the notice of Engineer-in-charge immediately. However, the discrepancy in the item given in the Schedule of Requirements appended with the tender drawings relating to the relevant item, the former shall prevail unless and otherwise given in writing by the Engineer-in-charge.

4.14 Virtual Completion

The work shall not be considered as completed until the Engineer-in-charge has certified in writing that the work has been virtually completed and the Defects Liability period shall commence from the date of such certificate.

Should it become necessary to occupy any portion of the building or to use any part of any equipment, before the contract is completed, the same shall not constitute an acceptance of any part of the work unless so stated in writing by the Engineer-in-charge.

4.15 Completion Drawings and Certificate

For all work completion report as given in the pro-forma for test results shall be submitted to the Engineer-in-charge, after completion of work.

On completion of work, the Contractor shall submit “As built drawings” drawn to a suitable scale in tracing sheet (whichever is applicable) in three copies and one set soft copy (CD) of the same to the Engineer-in-charge before the submission of the final bill.

1. G.A drawings

2. Drawings with dimensions of equipment

3. Equipment Layout Drawings with elevations

4. Equipment Specifications

5. Equipment Fabrication Drawings

6. Empty Weight

7. Foundation Drawings with load details.

8. Erection, Operation & Maintenance manual

4.16 Handing over the site

The site shall be handed over in Phases, if warranted. Contractor shall plan the work as per the phasing decided by the Purchaser and no claim will be entertained for not handing over the entire area in one stretch. In case there


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are small patches, which could not be handed over due to legal and technical reasons, this will not be considered as obstructions and no claim will be entertained for delays for such reasons.

The Contractor shall clear the site thoroughly of all shuttering materials and rubbish etc., left out of his work and dress the site around the area to the satisfaction of Engineer-in-charge upon completion of the work and before release of payment of the last running bill. He will remove the labour huts on completion of the work. The payment of final bill will be subject to the compliance of this condition by the contractor.

4.17 Deviations from Purchaser’s Specification

Deviations from the purchaser’s specification, if any, proposed by the bidder will be considered, provided they meet with the purchaser’s requirements and are necessary to improve utility, performance and efficiency. The deviations proposed by the bidder shall include the technical merits and the financial implications.

4.18 Conformity to IE Act, IE Rules and Standards

The work shall be carried out in the best workmanlike manner in conformity with this specification, the relevant specification/codes of practice of the Bureau of Indian Standards or IEC recommendations (Except where specified otherwise) and other relevant standards with latest amendments, approved drawings and the instructions issued by the Engineer-in-charge or his authorised representative, from time to time. Equipment meeting any other authoritative standard, which ensures an equal or better quality than the above standards, will also be acceptable.

In addition to the standards, all works shall also conform to the requirements of the followings:

a. The works shall also conform to relevant Bureau of Indian Standards’ Codes of practice (COP) for the type of work involved.

b. Materials to be used in work shall be ISI marked wherever applicable.

c. In all electrical installation works, relevant Safety codes of practices shall be followed.

d. Fire Insurance Regulations/Tariff Advisory Committee.

e. Regulations laid down by the Factory Inspector of the State.

f. Any other regulations laid down by the local authorities.

g. Installation & operating manuals of original manufacturers of equipment.

4.19 Data/Drawings/Documents

The bidder shall submit the following data/information/drawings/documents as indicated below:

i) Fabrication drawings ii) List of deviations clause by clause and reasons.


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iii) Descriptive literature of the various equipment offered with catalogues, if any.

iv) Guaranteed technical particulars of the equipment and performance particulars

v) Approximate dimensions, foundation drawings with load details and preliminary G.A drawings.

vi) List of optional features with extra price. vii) Make of various equipment and associated components/ accessories. viii) Where applicable, preliminary schematic of the equipment/ system

offered in the tender. Within 4 weeks of order, Contractor shall submit 4 sets of following documents

for purchaser/Consultant’s approval.

1. Data Sheets

2. G.A drawings

3. Drawings with dimensions of equipment

4. Equipment Layout Drawings with elevations

5. Equipment Fabrication Drawings

6. Equipment Specifications

7. Empty Weight

8. Foundation Drawings with load details.

Subsequently, 4 sets of the revised documents shall be submitted incorporating

Consultants comments as Final Drawings for Purchaser’s reference and records before the equipment is offered for inspection.


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INFORMATION ABOUT THE TENDERER (To be filled by the tenderer)

1 Name of Bidder

2 Registered office with address for communication

Full postal address

Telephone No

Mobile No.

Fax.No.

Email Id

3 Status of the bidder (individual / Partnership/Private Company/Public Limited Company)

4. Details of local office Address

Contact Peron

Tele.No.

Mobile No.

Fax No.

Email Id

5 Particulars of experience as Prime Contractor as per eligibility criteria mentioned in NIT

6 Annual turnover for the last three years

2012-13

2013-14

2014-15

7 Permanent Account Number (PAN)

8 Service Tax Rate applicable to this particular job

9 Service Tax Regn No.

10 Excise Range Details

11 Service Tax Category

12 PF Reg. No

13 ESI Reg. No.

Signature & Seal of tenderer: Name of Tenderer: Date: Address:

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SECTION 5.00 TECHNICAL SPECIFICATION - MECHANICAL


TECHNICAL SPECIFICATION - MECHANICAL

5.1 Scope of Work

This specification covers the technical requirements for Design, Fabrication, Supply, Erection, Testing & Commissioning of Vibro sifter and related electrical works. The system shall be of proven design and capable of actual field operation for the desired materials without any difficulty or problem whatsoever. As such, the quality and performance guarantee for compliance with this specification shall be the prime responsibility of the successful tenderer.

The tenderer shall be thoroughly conversant with the specified requirements, standards, quality and workmanship for trouble free operation of the equipment.

5.2 Standards

The design, manufacture and testing of the equipment shall comply with the latest editions of appropriate standards.

Unless mentioned otherwise, all applicable codes and standards in their latest

editions as published by the Bureau of Indian Standards shall govern in respect of design, workmanship and properties of materials and methods of testing. In case where suitable Indian Standards are not available, generally accepted codes and practices shall be adopted.

All equipment shall comply with the statutory requirements of the Govt. of India and

Government of Kerala. The equipment constructions and installation shall conform to the provision of statutory and other regulations in force such as the Indian Boiler Regulations, Indian Factories Act, Indian Explosives Regulations, Kerala State Pollution Control Board, etc. Approval of drawings if required shall be arranged by the successful contractor at no extra cost to the Purchaser.

In cases where the offer deviates from the specified standards, the tenderer shall

indicate clearly in his offer the reasons for deviation, standards proposed to be adopted by him and the details thereof.

5.3 Technical Requirements 5.3.1 Vibro siftner

Sl.no Item Description

1 Quantity 1 no

2 Capacity 150 kg/hr

3 Product size 100#, 80#, 40#

4 MOC Model to be supplied is to be of standard type and

compliance with GMP norms. Contact parts are to be

made of S.S 316 grade and other parts to be made of

S.S 304 grade.

5 Screen MOC SS 316

Dia : 500mm


Charging height : 730 mm

Discharging height : 520mm

6 Drive Motor .25 hp (Approx) 3 Phase drive motor with with suitable

gear box, suitable starter etc. as per the approved make

of equipments & materials in section 5.

Note: 1. Tenderer should include the cost of all required accessories in the quoted rate.

2. Tenderer is free to quote the machine of their own design having the same capacity

and quality specified above, subjected to the clause of Pre-qualification criteria.

5.4.0 Painting and Shipment 5.4.1 All external surfaces shall be cleaned of loose substance and foreign material, e.g.

dirt, rust, scale, oil, grease, welding flux, etc. so that the zinc phosphate primer coat adheres to the original metal surface. The work shall be carried out generally in accordance with IS:1477 (Part I) amended up to Decemeber2010. The surface shall be cleaned either by sand blast to grade S.A.2.5 using graded sand or by acid pickling using dilute sulphuric or hydrochloric acid followed by thorough rinsing with fresh water. The prime coat shall be applied immediately after the surface preparation.

5.4.2 Paint shall be applied in accordance with manufacturer’s recommendations as

supplemented by this specification. The work shall generally follow IS: 1477 (Part II) amended up to December2010.

5.4.3 The prime coats shall consist of two coat of Zinc phosphate` primer. 5.4.4 Finish painting shall consist of three coats of epoxy paint as per manufacturer’s

specification. 5.4.5 Dry film thickness for each coat shall be about 25 microns and total dry film

thickness shall not be lower than 125 microns. 5.5.6 No shipment shall be made unless clear dispatch instructions are obtained from

purchaser’s representative. 5.6.7 All projected parts shall be properly protected to avoid damage during transit. 5.7.8 Touch up painting for damaged coats doing transit / erection should be done by the

contractor .Prior painting proper cleaning of the damaged portions to be done.

5.7.9 Name Plate Details Nameplate of the equipment shall be of Stainless Steel and attached by to the

equipment of similar material and located for easy visibility. The following data as a minimum shall be clearly stamped on the nameplate.

Name of the project

Name of the Client

Name of the Consultant

Manufacturer's name

PO No.


Serial No.

Year built

Name of the equipment

Equipment tag no

Capacity

Material Handled

5.8.0 Site Facilities

5.8.1 The bidder shall indicate clearly the work to be carried out at site and the procedure to be followed at Purchaser’s site.

5.8.2 For the work to be executed at site, electricity will be made available near the work site. The Contractor shall ensure that the facilities are not misused or wasted.

5.8.3 The Contractor shall indicate approximate space requirements. 5.8.4 Accommodation/transport of workmen and supervisors of the Contractor shall be the

responsibility of the Contractor. 5.9.0 Erection and Commissioning The unit shall be erected by the Contractor on the locations given on the equipment

layout drawing Installation and commissioning of the complete system will be done by the supplier.

He must ensure that the system shall be working properly.

5.10.0 Time of Completion

The period of the Contract shall commence from the date of receipt of Letter of Intent (LOI/Notification of Award). The whole work under this Contract including commissioning shall be completed in all respects within the time of completion specified in the notice inviting tender from the date of commencement of the contract.

5.11.0 Performance Guarantee and Warranty

5.11.1 Contractor shall guarantee that all materials used for the unit have been submitted to regular acceptance procedure and free from any defect regarding quality, form and appearance.

5.11.2 Any equipment, or its part not having been submitted to wrong operating service or

faulty manipulation and found defective during erection, test or during operation, shall be repaired / replaced by the Contractor without delay and free of cost within the guarantee period.

5.11.3 In case of defective equipment Purchaser / Consultant shall have the option to

repair/replace the equipment after intimating to the manufacturer, in order to avoid time delay. In such an event, Purchaser / Consultant shall be entitled to recover the cost of such repair / replacement from the Contractor.

5.11.4 The Contractor shall guarantee that upon completion of the satisfactory

commissioning and acceptance of the equipment by the purchaser, all portions


thereof will be in accordance with requirement of the contract and will be perfect as to design, materials, workmanship etc. for a minimum period of one year from the date of provisional acceptance of the equipment as per general conditions of contract.

5.11.5 The Contractor shall further guarantee that during the guarantee period, he will

repair all defective equipments and replace all defective materials furnished or installed under this contract, free of cost to the purchaser.

5.11.6 The performance of the systems as per the above requirement shall be guaranteed

for a minimum period of 12 months from the date of commissioning or 18 months from the date of supply whichever is earlier.

5.12.0 Safety and Environmental Aspects:-

5.12.1 The total system should have adequate built-in precautions to prevent any fire or explosive hazards. Safety systems should be as per relevant IS codes.

5.13.0 Data to be furnished by The Tenderer

The tenderer shall submit all catalogues, leaflets, detailed technical specification, etc. for the equipment. Drawings showing all the design, operational and maintenance features, major dimensions shall be submitted along with the offer. The tenderer shall also submit a general arrangement drawing and approximate layout showing the space requirement etc.

Other Specifications and technical data to be furnished by the tenderer wherever

applicable

Data Sheets

G.A drawings

Drawings with dimensions of equipment

Equipment Layout Drawings with elevations

Equipment Specifications

Empty Weight

Safety devices provided.

Service and spare parts availability

Details of motors

Manufacturing and delivery schedule

List of customers to whom similar units have been supplied

Erection, Operation & Maintenance manual with detail list of spare parts

Compliance Statement

5.14.0 General

5.14.1 The system or equipment mentioned above is indicative only. The tenderers are advised to examine the feed materials and quote for a suitable equipment to meet the performance requirement.

5.14.2 The equipment supplied shall be complete in all respects with all necessary

accessories required for operating.

5.14.3 The Purchaser reserves the right to procure all the items specified in the tender or

part thereof without assigning any reason.

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5.15.0 TECHNICAL SPECIFICATION - PLANT AND MACHINERY

5.15.1 SCOPE

5.15.1.1 This specification covers the technical requirements for manufacture, inspection,

packing, forwarding, delivery, erection, testing and commissioning of various

mechanical equipments.

5.15.2 STANDARDS

5.15.2.1 Unless otherwise mentioned all applicable codes and standards in their latest editions

as published by the Bureau of Indian Standards and all such other as may be published

by them during the tenure of the Contract shall govern in respect of design,

workmanship and properties of material and methods of testing. In case where suitable

Indian Standards are not available, generally accepted codes and practices shall be

adopted.

5.15.2.2 In cases where the offer deviates from the specified standards, the tenderer shall

indicate clearly in his offer the standards proposed to be adopted by him and the details

thereof.

5.15.3 MATERIAL

Material not specified shall be as per standards for the specified operating conditions,

subject to purchaser’s approval.

5.15.4 ELECTRIC MOTORS

5.15.4.1 GENERAL

All electric motors required for the various equipment covered in the specification shall

be capable of continuous operation at the rated speed without impairing performance

and physical damage. All electric motors shall be capable of operating continuously

under the voltage variation of +/- 10% and frequency variation of +/- 3%.

5.15.4.2 STANDARDS

The motors shall conform to the latest editions of Bureau of Indian Standard unless

otherwise specified.

5.15.5 TECHNICAL DATA TO BE SUBMITTED WITH THE BID

5.15.5.1 Leaflets and Drawings

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The bidder shall submit with his proposal all descriptive leaflets and technical brochure

for the main and all auxiliary equipment quoted by him. Outline sectional drawings

showing details of construction and materials, overall dimensions, weights and

mounting and floating mechanism shall accompany each proposal.

5.15.6 DRAWINGS

General arrangement drawings indicating the mounting details, etc. shall be forwarded

to Oushadhi/ KITCO for approval prior to manufacture.

5.15.7 PAINTING AND SHIPMENT

5.15.7.1 All external surfaces of the equipment and motors shall be cleaned of loose

substance and foreign material so that the prime coat adheres to the original metal

surface. Prime coats and painting shall be done as directed by Oushadhi / KITCO.

5.16.0 LIST OF APPROVED MAKE

1 Motors : Crompton/Bharath Bijili/

NGEF/Jyothi

2 Mechanical seal : Seallol Hindustan/Dura Metallic

3 Valves : Uni Klinger, Spirax, L&T , BDK

4 Pressure/temperature gauge

: General Instruments, H.Guru,

Fiebig

5 Safety valve : Tyco Sanmar, Spirax

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5.17.0 TECHNICAL SPECIFICATION - ELECTRICAL

1.0 GENERAL 1.1 The intent of this specification is to define the requirements for the design,

manufacture, shop testing, supply, installation, testing and commissioning of the electrical system covering LT panel boards, motor control centers, Power & control cables, cabling , wiring and accessories, MCB distribution boards, earthing, lightening protection, control and monitoring system for turnkey completion for supply, installation, testing and commissioning of proposed equipments.

1.2 The suppliers should note that, it is the responsibility of the supplier to design,

supply, install and commission the equipment and services required for the satisfactory performance of the installation according to the relevent codes and standards of Kerala State Electricity Board and Kerala State Electrical Inspectorate. The details given here are only indicative and are subject to changes and modifications to suit the requirements of the project and as directed by the Electrical Inspectorate during actual execution.

2.0 SCOPE OF WORK

Scope of work shall be includes but not limited to the following: 1. The Purchaser shall provide one number main LT power supply at 415 Volt, 3

phase &neutral, 50 Hz rating from Purchaser’s main LT Power Control Center (PCC). The Supplier shall avail power supply from the outlets marked in the Purchaser’s PCC by means of suitably rated aluminium bus ducts/cables to the Supplier’s main LT Panel.

2. Supplier shall provide new Panel boards/Motor Control Center, VFD/Soft starter panel and sub switch boards for controlling the motors and other equipment.

3. Supply, installation, testing, commissioning and handing over of all electrical equipment and accessories to be supplied along with the machinery in satisfactory operating condition.

4. Supply and laying of cables, termination at ends, testing and commissioning of LT Power and Control Cables from Panels/ PCCs / MCCs to equipment/motors. Adequate size cables shall be provided to meet the continuous current rating and voltage drop limits in the cable as per electrical inspectorate standards.

5. Wherever buried cables are envisaged, scope of work includes digging of earth along the cable route, filling up of sand, protective covering as per specification, laying of cable, covering the cables with sand laying of bricks, back filling of earth etc., as per specification.

Installation of Hume pipes including excavation, erection, back filling etc. as required. Wherever drain/road crossings are required, hume pipe with manholes at both ends shall be provided. Hume pipe shall be suitably sized


and at least 20 percent spare space shall be provided for future insertion of cables.

6. Supply and installation of Cable markers as required.

7. Supply and installation of motors with local controlling ON/OFF switch unit. All the motors shall be provided local start/Emergency stop push button station in suitable metallic/cast aluminium enclosure with degree of protection is indoor/out door type as per the requirement.

8. Supply, installation and testing of earthing system complete with required number of earth pits, earth conductor of suitable rating as specified including interconnection between earth pits, earth bus and equipment earthing etc. MCCs/PCCs/panel boards, DBs etc, and building and other structures shall be connected to the earth bus. (The Main substation earthing and transformer earthing are excluded from Supplier’s scope as the same will be covered by Purchaser separately).

9. Civil work includes grouting of equipment, Switch gear rooms, Foundations for LT panel boards, fixing of cable trays, cable trenches, pipes with all necessary supports.

10. Supply and installation of structural steel components for panel supports, cable supports, push button mounting pedestal etc.

11. Supply and installation of Galvanised Iron cable tray of ladder/perforated type with associated MS supports for cable supports etc

12. In addition to the electrical erection the Contractor shall provide safety items like the electrical danger boards, shock treatment charts, rubber mats, etc. on all the panel boards and other places where it is required. Fire extinguishers, fire buckets etc. required for electrical rooms shall be provided.

13. The price quoted for installation shall include the charges for cleaning and painting the conduits & supports and as directed by Engineer- In Charge.

14. Approval shall be obtained from Purchaser/Consultant for scheme, general arrangement, size and component rating of panel boards, design of lighting system and type of light fittings, cable sizing, lay out of switch gear room, earthing design and layout etc. All material shall be as per approved list.

15. Obtaining Approvals/Certificates like initial approval, scheme approval, final approval, safety certificates, etc from Kerala State Electrical Inspectorate, as per requirements, shall be in the scope of the Supplier. Any changes/modifications as directed by the Electrical Inspectorate after their inspection shall be carried out free of cost to the Purchaser.


16. Any item not specifically listed above, but required for safe and smooth operation of plant and for meeting the relevant codes, standards and KSEB & Electrical inspectorate regulations.

17. The Supplier should submit all electrical equipment details with individual power requirement and total power consumption in terms of connected load and maximum demand along with the submission of tender document for review. Also the supplier should inform to purchaser about the requirement of Diesel generator back up for any critical equipment in the system.

3.0 DETAILED SPECIFICATIONS 3.1 LT Panel Boards/ Motor control center 3.1.1 General The switch boards are to be fabricated by a reputed firm. 3.1.2 Functional Requirement The requirement of Panel board are to receive, control and distribute electrical

power at 440V, 50 Hz, AC for all factory equipments supplied by the Supplier. 3.1.3 Design Requirement 3.1.3.1 Statutory Requirements LT Panel Boards including motor control centre is to be manufactured/ assembled

as per the latest BIS Specifications, Indian Electricity Rules, including special requirements of Kerala State Electrical Inspectorate and detailed specifications.

3.1.3.2 Switch Board / MCC Construction The switch boards are to be manufactured/assembled as per the latest BIS

speciifcations, IP42 classification, Indian electricity rules, including special requirements of state/ Central Electrical Inspectorate and the detailed specifications mentioned. This shall be floor mounted, free standing type, suitable for indoor installation in dust, vermin and weather proof construction. The control voltage for relay, contractors etc shall be 110V/230V AC by using suitable control transformers.

3.1.3.3 Housing Details The SB shall be fabricated out of minimum 14 SWG sheet steel. It shall be provided

with hinged doors on the front with necessary handles and earthed using flexible copper conductor. The doors shall be provided with neoprene gaskets. Suitable channel base frame should be provided for the panel board. Maximum length of a shipping section of PCC/MCC shall be 2500 mm.

Detachable gland plates of 3mm thick shall be provided at the bottom and top of the

cable chamber, suitable for the termination of cables with compression type glands to the sizes as specified. Adequate space should be provided in the cable chamber for safe bending and termination of cables.


The enclosure shall be provided with lifting hooks, supporting legs and double earth

terminals with double washers. The switch board shall be in cubicle design (each feeder components are housed in

individual cubicle) and fully compartmentalized having total segregation between each cubicle. Suitable cable and busbar alleys as well as separate metering and relaying compartments shall be provided. All components of the switch board shall be approachable from front. The Busbar chamber cover should be bolted type. The maximum operating handle/push button height of any feeder shall not be more than 1800 mm with reference to panel bottom. Supporting arrangement for dressing of power and control cables in cable alleys also shall be provided. The front openable/lockable door shall act as a cover for the switch boards.The busbar should be extendable at both ends. No busbar should be protruded in the cable alley.

3.1.3.4 Powder coating All metal sheets shall undergo 7 tank metal treatment, thorough derusting-rinsing-

degreasing-rinsing- phosphating-rinsing and then passivation. All metal surfaces shall be thoroughly cleaned and degreased to remove all scales, rust, grease and dirt. Fabricated structures shall be pickled and treated to remove any trace of acid. The undersurface shall be made free from all imperfections before undertaking powder coating.

Contractor shall obtain details of approved colour from the Engineer-in-charge

before powder coating. Panel finish shall be free from imperfections like pin holes, orange peels, run-off

paint, etc. All unpainted steel parts shall be cadmium plated or suitably treated to prevent rust,

corrosion, etc. 3.1.3.5 Insulation resistance to earth: This is to be measured with all fuse links in place, all switches, all lamps and

appliance in position by applying a voltage not less than twice the working voltage (subject to a limit of 500V). Insulation resistance of the whole or any part of the installation to earth must not be less than 50 Megaohms divided by the number of outlets. In any case it should not be less than 1 Megaohm for the whole installation.

3.1.3.6 Insulation resistance between conductors: Test to be made between all the conductors connected to one pole or phase

conductor of the supply and all the conductors connected to the middle wire or neutral or the other pole or phase conductors of the supply. For this test, all lamps shall be removed and all switches put on. The result of the test must be 50 Megaohms divided by the number of outlets (point and switch positions) .In any case it should not be less than 1 Megaohm for the whole installation.

3.1.3.7 Busbar sizing connection and supports: The busbars shall be made from high conductivity electrolytic grade aluminium

conductor conforming to IS 5082. The busbars and supports shall be capable of


withstanding the rated and short circuit current as per the single line diagram/ feeder details. Minimum size of main power bus bars shall be of incommer switch rating and interconnecting busbar to feeders should be rated to switch rating. Maximum current density permissible for Aluminium bus bars shall be 0.8 Amps/Sq.mm without considering derating factors. Maximum current density permissible for Copper bus bars shall be 1.2 Amps/Sq.mm without considering derating factors. An earthing busbar of minimum 150 sq.mm section copper shall be provided outside panel at bottom throughout the length of the panel.

The busbars shall be provided with heat shrinkable PVC insulating sleeve. Supports

for busbars shall be made of suitable size cast resin ribbed insulators and these should be adequate in number so as to avoid any sag in the busbars. (Hylam supports may not be used)

Minimum clearance between phase to phase shall be 32mm and that between

phase to neutral/ earth shall be 26 mm. 3.1.3.8 Power Connection

a) For power interconnections within the panel board Rigid Aluminium conductor, with PVC insulation, of adequate cross section i.e.,

current carrying capacity not less than the outgoing switch rating shall be used. Cable lugs/ sockets of suitable size and type shall be used for all interconnections.

For incoming and outgoing feeders of the switch boards, Aluminium conductor

cable will be used and hence the panel has to be designed for receiving these and wherever required cable boxes shall be provided in panel by removable gland plates and shall be provided on top/bottom of panel, for cable entries.

In case of panel boards having bus duct as incomer, the panel board should be

designed to accommodate proper connection/termination of the bus duct. To prevent accidental contacts, all interconnecting cables/ bus bars and all

terminals also shall be shrouded. Provision for clamping the cables inside the cable alley should be provided. Standard colour codes (red, yellow and blue for phases and black for Neutral

shall be followed for all bus bars/conductors.

b) Auxiliary wiring and Terminals Wiring for all controls, protection, metering, signaling, etc. inside the switchboard

shall be done with 1100 volts grey colour HFFR (Halogen free fire retardant) copper conductor cables. Minimum size of these conductors shall be 2.5 sq.mm. Control wiring to components fixed on doors shall be flexible type.

The complete panel would be sub-divided into different sections and each

section shall have its own control circuit with fuse and indication.


All control wiring should be provided with necessary cable sockets/ lugs at both ends. Conductors shall be terminated using compression type lugs. Each termination shall be identified at both the ends by PVC ferrules.

The identification termination numbers should match with those on the drawings.

3.1.4 Component of switch boards/MCC The panel shall be provided with ACBs, MCCBs, SDFUs, fuses, meters, relays and

instruments, etc. of size, capacity as per specification. The switch gears should be positioned inside the panel board as per manufacturers standards. The components (Over Load Relays and Contactors) inside the motor feeder shall be selected to meet Type-2 Co-Ordination and the contactors shall be used of AC-3 duty type. For incoming feeder of rating higher than 630 Amps., ACB shall be provided unless otherwise stated in the feeder details. Whenever remote control is to be provided for motor feeders, only Red Push Button for 'OFF' shall be provided on the MCC. Motor starters shall be suitable for AC 3 phase, heavy duty, unless specified otherwise.

3.1.4.1 Moulded Case Circuit Breakers General Moulded case circuit breakers (MCCBs) shall be incorporated wherever required

and shall be of current limiting type and preferably double break. MCCBs shall confirm to IS 13947-1/IEC 60947-1 for general rules and IS 13947-2/IEC 60947-2 for circuit breakers in all respects. MCCB shall be suitable for isolation as per standard, single phase 240V or three phase 415 V, 50Hz, AC and shall have a rated insulation voltage of 750 V AC. The MCCBs shall have thermel memory and shall have no Line-Load restriction. All the breakers shall have tropicalisation as a standard feature.

Construction The MCCB case & cover shall be made of high strength heat resistant and flame

retardant thermosetting insulating material. The operating handle shall be quick make, quick break trip free type. The operating

handle shall have suitable ’ON’,’OFF’,’TRIPPED’ indicators. In order to ensure suitability for isolation complying with IS13947-2/IEC 60947-2, the

operating mechanism shall be designed such that the toggle or handle can only be in ‘OFF’ position.

Accessories MCCBs shall be provided with the following accessories and all these devices shall

be fittable at site. The accessories shall be seperated from Power circuit. Preferably the Shunt trip release and undervoltage release shall be snap-in type and fitted with terminal blocks.

Shunt trip Auxiliary switch Extended rotary Handle.


Interlocking MCCBs shall be provided with the following interlocking devices for interlocking the

door of the switchboard. Handle interlock to prevent unnecessary manipulations of the breaker. Door interlock to prevent door being opened when breaker is in ON position. Door-interlock defeat to open the door even if the breaker is in ON position. Front operated rorary handle should have OFF-position pad-locking facility. 3.1.4.2 Switch Disconnector Fuse Units (SDFUs) Heavy duty switch disconnector fuse unit to be incorporated in the cubicle switch

boards shall comply fully with the requirements of IS: 13947 (part 3) and IEC 947-3, and all switch fuse units shall comply with the requirement of IS: 4064. The fuse switch units shall be of the double break type, suitable for load break (AC 23 A) duty with quick make and quick break action shall be capable of making and breaking 300% of the rated current. The unit shall be suitable for accommodating HRC cartridge fuse links and should have phase barriers and terminal shrouds. Each SDFU should have an auxiliary switch having 1NO+1 NC contacts, which shall be site fittable with out SDFU being removed from the panel board. All switch contacts shall be silver plated. The door of the unit shall be interlocked with the operating mechanism so as to prevent opening of the door when the switch is in ‘ON’ position and also to prevent closing of the switch with the door not properly secured. However by releasing interlock, switch shall be able to operate in any door position. The length of handle operating shaft shall be adjustable at site. The interior arrangement of the switch shall be such that all live metal is shrouded. The moving contacts shall be mounted on their own operating shaft so that they can be removed as a complete sub-assembly to facilitate inspection and maintenance. The terminal connections of the unit shall be capable of taking the appropriate sizes of cables with Aluminium conductors. For heavy duty fuse switch units, the connections to the units from the busbars and cables shall be terminated in pressure bolted joints inside the switch contacts, enabling readily removal of individual switch fuse unit from the front of the Board, if required. All normal duty switch fuse units shall have an external earthing terminal to enable the enclosure to be earthed.

a) HRC cartridge fuse links The high rupturing capacity cartridge fuse links to be used in the switch

disconnector fuse units shall comply fully with the requirement of IS 2205. The fuse links shall have a certified rupturing capacity of not less than 35 kA. Fuses should have failure indication so that during fuse failure the operator can easily identify fuse failure.

HRC fuse shall be DIN/Blade type.

3.1.4.3 Motor Starters/Contactors

All motors are to be provided with suitably rated starters with over-load protection. Motor power cables shall be rated to withstand starting current of the motors. Direct on line (DOL) starters may be provided for motors upto 20 HP. Motors above 20 HP upto 75 Hp shall be provided with star delta starters. Motors above 75 HP shall be provided with soft starters with cooling system. Where ever VFD drivers are required the same shall be provided irrespective of the rating of motors. Bimetal overload relays are to be totally enclosed and sealed so that the sensitive


mechanism within is not tampered with during maintenance. Relays should be ambient temperature compensated and should be kept independent of the push buttons. All starters, relays, contactors, MCCB’ etc. shall be selected based on type 2 coordination. All motor starters shall meet the required category of duty Contactors should conform to IS : 2959. Contactor coils shall be suitable for 110/230 volts, 50 Hz. unless otherwise specified. All contactors shall be supplied with minimum 2 NO + 2 NC auxiliary contacts. Additional contacts if required, for interlocking etc. shall also be provided. Suitable protection relays shall be provided as per Indian Electricity Rules, including Kerala State Electrical Inspectorate specifications. DOL connecting motor shall be rated for DOL operaton and connecting cable should be rated for the starting current.

All starter shall be capable to monitor and control by PLC control and monitor system.

3.1.4.4 Indicating Lamps

Type : Panel mounting wide band LED type with in built surge suppressor to protect LED against switching surges and built-in low voltage glow protection of 25V.

Standards applicable : IEC 947-5-1 Diameter : 22mm

Operating voltage : 110/240V AC Illumination Level : Minimum 100 lux on the front face of the lens. Colour of lamps : as per standards

3.1.4.5 Measuring instruments These shall be of square pattern having dimensions of 96x96 mm flush mounting

type. Instruments like ammeter, Voltmeter, frequency meter etc. and instrumental transformers/ transducers etc. are also included in the scope of supply.

All AC meters shall be of class 1 accuracy. Voltmeter shall be suitable for direct line connection. Voltmeters shall be connected

through MCBs only. All voltmeters shall be provided with selector switches. Ammeters shall be CT operated. 3.1.4.6 Current Transformers (CTs) CTs shall be cast resin insulated type. Primary and secondary terminals shall be

marked indelibly. CTs shall preferably be mounted on stationery parts. CT rating and ratios shall be as per feeder ratings. These shall be capable of withstanding momentary short circuit and symmetrical short circuit current for 1 second. Neutral side of CTs shall be earthed. Protection CTs shall have low reactance, accuracy class “5P” and an accuracy limit factor greater than “10”. Instrument CTs shall be of accuracy class “1.0” and accuracy limit factor less than “5.0”.


3.1.5 Connection Connections to the busbars shall be made by drilling holes. However, no holes shall

be left in the busbars except at the both ends of the main busbar for panel extension. The bolts & nuts used for connections to busbars shall be of Aluminium alloy of tinned forged brass. For tapping of connections from busbars suitable size PVC sleeved copper conductor (minimum size 4.0 Sq.mm) shall be used with suitable size and type of crimped lugs/cable sockets. For connection of feeder above 63 Amps only busbar links with heat shrinkable PVC shall be used. Suitable size cable boxes shall be provided for incoming/outgoing cables. For all outgoing cables, cable alleys of suitable sizes in sides and tops, as required for proper cable connections/laying inside the panel, shall be provided. Switch board shall be suitable for Aluminium conductor PVC insulated incoming and outgoing cables. Removable gland plates shall be provided for cable entries.

3.1.6 Earthing Purchaser will provide main earthing system bus at transformer room. These shall

be inter-connected with Cu earthing busbars of size 25 x 6 mm (minimum) to the supplier earth bus. All earthing points inside the panel board / MCC , building structure , distribution board and equipments shall be interconnected to these earthing bus with suitable size copper conductor.

3.1.7 Name plates Switch board/distribution board shall be provided with danger plate and name plates

for all incoming and outgoing feeders. These name plates shall be of PVC (black colour base & white letters engraved) screwed to panel. PVC identification ferrule numbers shall be used for all internal wiring. The name plate shall contain the following information.

Panel Board /MCC Identification name & number Feeder name. Switch/ fuse rating. Cable size. Feeder Cable from …../ to…….

3.1.8 Supports Busbars shall be rigidly fixed to the supports, of SMC/DMC solid block type base.

Busbars shall be firmly held within the slots in sheet type supports, which in turn shall be rigidly fixed to the chamber.

3.1.9 Clearances The minimum clearances to be maintained for enclosed indoor air insulated busbars

for medium voltage applications shall be as follows: Between Min. clearances Phase to earth 26 mm Phase to phase 32 mm


3.1.10 Arrangement of busbars and main connections Busbars and main connections, which are substantially in one plane, shall be

arranged in the order given below: i) AC System

a) The order of phase connections shall be red, yellow and blue.

b) When the run of the conductors is horizontal, the red shall be on the top or farthest away as viewed from the front.

c) When the run of the conductors is vertical, the red shall be on the left, or farthest away as viewed from the front.

d) When the system has a neutral connection in the same plane as the phase connections, the neutral shall occupy the bottom position if horizontal and extreme right if vertical, or nearest position when viewed from the front.

e) Unless the neutral connections can be readily distinguished from the phase connections, the order shall be red, yellow, blue and black.

. 3.1.11 Push Buttons

1 Type : Manually operated spring return type. 2 Standard applicable : IEC947-5-1 3 Electric Shock protection : Class 2 (IEC 536) 4 degree of protection : IP54 (IEC529) 5 Diameter : 22mm 6 Type of mounting : snap type 7 Color of actuator : Start PB - Green Stop PB - Red Test/Reset PB - Black 8 Contact configuration : 2NO+2NC 9 Emergrncy stop push button : push and hold type

3.1.12 Approvals The drawing showing general arrangements and detailed wiring diagram for the

Panels shall be submitted to the Engineer-in-charge for approval, prior to manufacture and the same shall be got inspected, prior to despatch to project site. The complete switch board and its component shall conform to Indian Electricity Rules & Relevant IS.

3.2 Cables & Cabling 3.2.1 Scope The scope under this section covers the following: a) Power cables b) Control cables 3.2.2 Standards The following standards shall be applicable:


1. IS : 1753 : Specification for Aluminium conductors for insulated cables. 2. IS : 2982 : Specification for copper conductors in insulated cables. 3. IS : 5831 : Specification for XLPE insulated and PVC sheath of electric

cables. 4. IS : 6474 : Polythene insulation and sheath of electric cables. 5. IS:3975 : Specification for mild steel wires, strips and tapes for armouring

of cables. 8. IS : 694 : PVC insulated cables. 7. IS : 7098 : Specification for XLPE insulated PVC sheathed cables. 8. IS : 3961 : Recommended current ratings of cables. 9. IS : 5819 : Recommended short circuit ratings for high voltage PVC

cables.

3.2.3 Power cables (LV) 1.1kV grade XLPE insulated cable Power cables for use on 415 V system shall be of 1100 volt grade, Aluminium

conductor, XLPE insulated, PVC sheathed, armoured and overall PVC sheathed cable, strictly as per relevent IS specification. Unarmoured cable to be used only if specifically mentioned in schedule of requirements. Bi-metalic plate washers should be provided whereever cables, lugs, and switch terminals are of different materials. Cables and cable lugs should be of same material where ever possible. No Aluminium conductor cable of size less than 4 sq.mm shall be used.

3.2.4 Control Cables Control cables for use on 415 V system shall be HFFR (halogen free Fire retardent)

type 1100 volts grade, copper conductor, PVC/XLPE insulated, PVC sheathed, armoured/ steel braided and overall PVC sheathed, strictly as per IS : 1554 (Part I) - 1978. Unarmoured cables to be used only if specifically mentioned in schedule of requirements.Control cable carrying current should be black colour and voltage circuit shall be of grey colour and shall be segregated.

The size of these cables shall be as specified in schedule of requirements or as per

erection drawing. No cable of size less than 2.5 sq.mm. shall be used. 3.2.5 Cable Glands Cable glands shall be of heavy duty single/double compression type of brass,

chrome plated. These shall have a screwed nipple with conduit electrical thread and checknut. These shall be suitable for armoured/unarmoured cables, which is being used. All cable glands shall be properly earthed.

3.2.6 Cable Connectors Cable connectors, lugs/sockets, shall be of copper/aluminium alloy, suitably tinned,

solderless, crimping type. These shall be suitable for the cable being connected and type of function (such as power, control or connection to instruments, etc.)

3.2.7 Cable Indicators These shall be self-sticking type and of 2 mm thick lead strap for overall cable. PVC

identification numbers, ferrule shall be used for each wire.


3.2.8 Cable Route Markers These shall be galvanised Cast Iron plate with marking (LT/HT) diameter 150 mm

with 600 mm long 25x25 mm MS. angle riveted/bolted with this plate. 3.2.9 G.I. Pipes for Cables For laying of cables under floor, ground etc. G.I. class ‘B’ pipes shall be used. MS.

conduits is not acceptable for this purpose. All accessories of pipes shall be threaded types. Size of pipe shall depend upon the overall outer diameter of cable to be drawn through pipe. No G.I pipe less than 40 mm dia. shall be used for this purpose. To determine the size of pipe, assume that 40% area of pipe shall be free after drawing of cable.

3.2.10 Storage and handling 1. Storage:

(i) The cable drums shall be stored on a well drained, hard surface, so that the drums do not sink in the ground causing rot and damage to the cable drums. Paved surface is preferred, particularly for long term storage.

(ii) The drums shall always be stored on their flanges, and not on their flat sides. (iii) Both ends of the cables should be properly sealed to prevent

ingress/absorption of moisture by the insulation during storage. (iv) Protection from rain and sun is preferable for long-term storage for all types of

cables. There should be enough ventilation between cable drums. (v) Damaged battens of drums etc. should be replaced, as may be necessary.

2. Handling:

(i) When the cable drums have to be moved over short distances, they should be rolled in the direction of the arrow marked on the drum.

(ii) For manual transportation over long distances, the drum should be mounted

on cable drum wheels, strong enough to carry the weight of the drum, and pulled by means of ropes. Alternatively, they may be mounted on a trailer or on a suitable mechanical transport.

(iii) For loading into and unloading from vehicles, a crane or a suitable lifting tackle

should be used. Small sized cable drums can also be rolled down carefully on a suitable ramp or rails, for unloading, provided no damage is likely to be caused to the cable or to the drum.

3.3 Motors All motors are to be totally enclosed fan cooled (TEFC), IP55 type unless otherwise

specified. The motor along with the fan is to be dynamically balanced to a high degree of accuracy. The rotor surface and the inside surface of the stator are to be suitably protected against corrosion. The motor shall be energy efficient, Squirrel Cage Induction motor (type eff-2) as per IS 12615. All motors should comply with IS:325, IEC:34. Push button control station shall be provided for all motors. Special


purpose motors with special charatceristics and makes can be used after taken prior approval from purchaser/consultant. All motor shall be sufficient rated as per permitted temperature rice , running time according to the Indian Electricity Rules, including special requirements of Kerala State Electrical Inspectorate and detailed specifications

3.3.1 Technical Parameters

System voltage - 415V +/- 10% 3 phase, 3 wire effectively earthed. Frequency - 50 Hz +/- 5%. Enclosure - IP 55 indoor/out door/flame proof as per as per requirement Operation - Continuous Winding Insulation - Class-F with temperature rise limited to class - B(average winding temp. 120oC on full load And hot spot temperature of 130 deg C) Mounting - As per Supplier’s design and requirement at site. Terminal boxes - Large enough for Aluminium conductor cable, six terminal to be brought and shorted with heavy gauge tinned copper plate for DOL or star/delta starting, 2 Nos. brass cable glands for star/delta motors and 1No.brass cable gland for DOL motors. Rotation - Bi directional use.

3.3.2 Construction The motors shall be so selected that efficient cooling is achieved to keep the temp.

rise within permissible limits, as well as withstand the effect of abnormal operating conditions for a short period on in-frequent basis without any damage on the life and performance.

The design and manufacture shall be coordinated and appropriately matched with

the requirements of the driven equipment both mechanically and electrically. The motor frame shall be either fabricated or casting of approved quality. The motors shall be cage type and the design shall provide a rigid cage construction with base firmly wedged in slots and solidly bonded to the end rings. The motors shall be capable of operation on full over speed which may be imposed by the driven equipment in both direction of rotation. The winding shall be use copper only.

The main base frame shall have two ground terminals for earthing the motor with

ground network by 4/0 or 2/0 SWG copper conductor. The terminals shall be fitted with tinned copper serrated short barrel lugs.

For belt driven motors or directly coupled machine, protective covers/guards shall

be supplied for the whole assembled unit.

3.3.3 Motor push button control station These shall be provided in Aluminium cast/powder coated sheet steel housing,

completely dust, vermin and weather proof, suitable for 415 volts, 50 Hz, complete with cable glands for incoming and outgoing cables. ON/OFF push button shall be provided for local isolation and testing purpose. Push button starting shall be based on PLC contolled Locking with out mechanical key system.


3.3.4 Motor Junction Box These shall be in Aluminium cast/sheet steel housing, completely dust, vermin and

weather proof(IP 55), suitable for 415 volts, 50 Hz, with heavy duty bakelite connector, complete with cable/conduit gland. Sample is to be got approved before use. Motor Junction Box shall be capable to terminate motor cables.

3.4 Wiring System The internal plant wiring for general lighting shall be provided by the purchaser. But

if any special lighting requirement for individual machine required, the same shall be provided by the contractor(supplier).

3.5 IPFC Based Capacitor Bank System The purchaser will provided an IPFC based power factor improvement capacitor

bank systems to improve the power factor above 0.9 under actual loading condition. The contractor shall designed and selected the plant equipments accordingly.

3.6 Earthing The earthing of each panels, motors, push button station etc. shall be double

earthed by using suitable size CU/GI strip as per Kerala state electrical inspectorate standard. The size of the strip shall be selected based on the fault level of the equipment.

3.7 Lightning Protection Lightning protection of the building shall be provided by the purchaser. But if any

individual machine lightning protection required, the same shall be included in the scope of contractor.

NOTE: - The specifications indicated above are minimum requirement only. The contractor

should supply, erect and commission the equipments/ system according to latest editions of IEC and EI/IS standards

3.8 Control and Monitor System The system shall be controlled from a programmable logic controller (PLC) based

system installed by Supplier for the smooth operation of plant, described as PROCESS AUTOMATION SYSTEM.

3.9 Installation 3.9.1 Scope The intent of this specification is to define the requirements for the installation,

testing and commissioning of the electrical items mentioned in the schedule of requirements. The work shall, however at all times carried out strictly as per the instructions of the Engineer-in-Charge.


The Contractor shall furnish all tools, welding equipment, rigging materials, testing equipment, test connections and kits etc. Required for complete installation, testing and commissioning of the items included in the Contract.

The Contractor shall carry out touch-up painting on any equipment indicated by the

Engineer-in-Charge, if the finish paint on the equipment is soiled or marred during installation handling.

The interconnecting control cables between LT panel boards, local push button

station, UPS etc. should be done by the contractor as required. The installation shall conform in all respects with Indian Standard Code of Practice.

3.9.2 LT Panel Boards/MCCs

Switchgears shall be installed in accordance with specified code of practice and the Consultants instructions. The panels shall be delivered in convenient shipping section by the contractors. The Contractor shall be responsible for final assembly and inter-connection of busbars/wiring. Foundation channel shall be grouted in the flooring by the Contractor. Switchgear panels shall be aligned and levelled on their base channels and bolted or tack welded to them as per the instructions of the Engineer-in-charge. The earth bus shall be made continuous throughout the length. Loosely supplied relays and instruments shall be mounted and connected on the switchgear. Wherever the instruments and relays are supplied separately, they shall be mounted only after the associated control panel have been erected and aligned.

After erection the switchboard/DB shall be inspected for dust and vermin

proofness. Any hole, which might allow dust or vermin etc. to enter the panel, shall be plugged suitably at no extra cost.

If the instrument transformers are supplied separately they shall be erected as per

the direction of the Engineer-in-charge. The Contractor shall fix the cable glands after drilling the bottom top plates of all switch boards with suitable holes at no extra cost.

Range of overload relays/timers etc. shall be checked with requirement of purchaser

actually to be connected at site and if the same is under-sized/over-sized, it shall be brought to the notice of Engineer-in-charge and shall arrange procurement of correct rated components. However, the Contractor shall not charge anything extra for cost/labour for such replacements.

3.9.2.1 Testing

The Contractor shall perform operating tests on all switchgear and panels to verify operation of switchgear/panels and correctness of the interconnections between various items of the equipment. This shall be done by applying normal ac or dc voltage to the circuits and operating the equipment for functional checking of all control circuits, eg. closing, tripping, control interlock, supervision and alarm circuits.

All connections in the switchgear shall be tested from point to point for possible

grounds or short circuit. All electrical equipment alarms shall be tested for proper operation by causing

alarms to sound under simulated abnormal conditions.


The Contractor shall arrange testing and calibrations of relays. The testing equipment including primary and secondary injection sets (if required) etc. shall also have to be arranged by the Contractor. Payment for above work shall be deemed to have been included in the erection of switch boards/control panels.

Insulation resistance tests shall be carried out by following rating meggers:

a) Control circuits upto 220 V : by 500 V megger b) Power circuits, busbars, connections Upto 11kV : by 1000V meggar

Before electrical panel is energised, the insulation resistance of each bus shall be

measured from phase to ground. Measurement shall be repeated with circuit breakers in operating positions and contact open. Before switchgear is energised, the insulation resistance of all DC control circuits shall be measured from line to ground.

The following tests shall be performed on all circuit breakers during erection:

i) Contact alignment and wipe shall be checked an adjusted where necessary in accordance with the breakers manufacture’s instructions.

ii) Each circuit breaker shall be closed manually and its insulation resistance

measured from phase to phase and phase to ground before erection. iii) All adjustable direct acting trip devices shall be set using values given by the

Engineer-in-charge/manufacturer. iv) The dielectric strength of insulating oil wherever applicable shall be checked

Before switchgear is energised the following tests shall be performed on each circuit breaker in its test position.

i) Close and trip the circuit breaker from its local & remote control switch, push

button or operating handle. Switchgear control bus may be energised to permit test operation of circuit breaker with AC closing with prior permission of the Engineer-in-charge.

ii) Test operation of circuit breaker latch, check carriage limit switch if provided. iii) Test proper operation of lockout device in the closing circuit, wherever provided

by simulating conditions, which would cause a lockout to occur. iv) Trip breaker either manually or by applying current or voltage to each of its

associated protective relays. Before switchgear is energised, the test covered above shall be repeated with each

breaker in its normal operating position. All electrical equipment alarms shall be tested for proper operation by causing

alarms to sound under simulated abnormal conditions. The Contractor shall arrange testing and calibrations of relays. The testing

equipment including primary and secondary injection sets (if required) etc. shall also have to be arranged by the contractor. Payment for the above work shall be deemed to have been included in the erection of switch boards/control panels.


Performa for Panels

a) Circuit (breaker or Supplier module designation/bus no.) b) Insulation resistance tests (contacts open, breaker racked in position). a) Between each phase of bus : Mega ohm b) Between each phase and earth : Mega ohm c) DC and AC control & auxiliary circuits : Mega ohm d) Between each phase of CT/PT and CT & PT circuit if any : Mega ohm c) CT checks:

i) CT ratio ii) CT secondary resistance iii) CT polarity check

d) Check for contact alignment and wipe. e) Check/test all releases/relays. f) Check mechanical interlocks. g) Check switchgear/control panel wiring. h) Check electrical interlocks. i) Checking of breaker/control circuits for

i) Closing-local and remote (wherever applicable) ii) Tripping-local and remote (wherever applicable)

j) Opening time of breaker/contactor. k) Closing time of breaker/contactor.

(This Performa shall be jointly signed by the Engineer-in-charge and the

Contractor.) 3.9.2.2 Completion tests After supply and installation of complete project or a particular building/area, the

contractor shall carry out following tests before switching on the power to installation and the results shall be recorded and submitted to the engineer-in-charge. If results are not satisfactory/as per the standard, the contractor shall identify the defects/short coming and shall rectify the same. Nothing extra shall be paid for carrying out these tests and contractor has to arrange all necessary instruments.

3.9.2.3 Insulation resistance to earth This to be measured with all fuse links in place all switches on all lamps and

appliance in position by applying a voltage not less than twice the working voltage (subject to a limit of 500V). Insulation resistance of the whole or any part of the installation to earth must not be less than 50 Megaohms divided by the number of outlets (points and switch positions) except that it need not exceed 1 Megaohm for the whole installation.

3.9.2.4 Insulation resistance between conductors Test to be made between all the conductors connected to one pole or phase

conductor of the supply and all the conductors connected to the middle wire or neutral or the other pole or phase conductors of the supply. For this test, all lamps shall be removed and all switches put on. The result of the test must be 50 Megaohms divided by the number of outlets (point and switch positions) but need not exceed one Megaohm for the whole installation.


3.9.2.5 Polarity of single pole switches Test shall be made to verify that all non-linked single pole switches are on phase

conductor (Live) and not on the neutral or earthed conductor. 3.9.2.6 Resistance of metal conduits/sheaths (Earth continuity test) In case of cables encased in metal conduit or metallic sheathing, the total resistance

of the conduit or sheathing from the earthing point to any other position in the completed installation shall not exceed 2 ohms.

3.9.2.7 Busbar chamber Busbar chambers shall be installed on fixed type switch boards with GI bolts and

nuts. 3.9.2.8 Connections

i) Connections to busbars shall be made either by clamping arrangement, or by bolts and nuts as required. Tapped holes with studs may be permitted only for copper busbars for tapping conductor size upto 16 sq.mm.

ii) All connections shall be made such that there is a clear metal to metal area

contact at the tappings so that the current density of the busbars at the point of connection does not exceed permissible limits, avoiding local heating.

iii) For tap-off connections from busbars, PVC insulated wiring cables may be

used for current capacity upto 100A. and for higher current capacities, solid conductors/strips suitably insulated with PVC sleeve/tape shall be used.

iv) The bolts and nuts used for connections to busbars shall be of aluminium

alloy, tinned forged brass or galvanised iron. Suitable precaution shall be taken against heating due to bi-metallic contact, spring washers and plate washers, shall be used with the studs/nuts to ensure proper contact pressure.

3.9.3 Cabling Cable network shall include power, control and lighting cables, which shall be laid in

underground trenches, Hume pipes, open trenches, cable trays, GI pipes, or on building structure surfaces as detailed in the relevant drawings. Cable schedules or as per the Engineer-in-charge’s instructions. Supply and installation of cable trays, GI pipes/conduits, cable glades sockets at both ends, isolators, junction boxes, remote push buttons stations, etc. shall be under the scope of the Contractor.

3.9.3.1 General requirements for handling of cables

a) Before laying cables, these shall be tested for physical damage, continuity absence of cross phasing, insulation resistance to earth and between conductors. Insulation resistance tests shall be carried out with 500/1000 volt Megger.

b) The cables shall be supplied at site, wound on wooden drum as far as possible.

For smaller length and sizes, cables in properly coiled form can be accepted.


The cables shall laid by mounting the drum of the cable on drum carriage. Where the carriage is not available, the drum shall be mounted on a properly supported axle, and the cable laid out from the top of the drum. In no case the cable will be rolled on, as it produces kinks which may damage the conductor.

c) Sharp bending and kinking of cables shall be avoided. The bending radius for

PVC insulated and sheath armoured cable shall not be less than 10 D Where ‘D’ is overall diameter of the cable.

d) While drawing cables through GI pipes, conduits, RCC pipe, ensure that size of

pipe is such that, after drawing cables, 40 % area is free. After drawing cable, the end of pipe shall be sealed with cotton/bituminous compound.

e) High voltage (11 kV and above), medium voltage (230 V and above) and other

control cables shall be separated from each other by adequate spacing or running through independent pipes/trays.

f) Armoured cables shall never be concealed in walls/floors / roads without GI

pipes, conduits RCC pipes. g) Joints in the cable throughout its length of laying shall be avoided as far as

possible and if unavoidable, prior approval of site engineer shall be taken. If allowed, proper straight through epoxy resin type joint shall be made, without any additional cost.

h) A minimum loop of 3 M shall be provided on both ends of the cable, or after

every 50 M of unjointed length of cable and on both ends of straight through cable joint. This additional length shall be used for fresh termination in future

i) Cable shall be neatly arranged in the trenches/trays in such a manner so that

criss-crossing is avoided and final take off to the motor/switchgear is facilitated. Arrangement of cables within the trenches/trays shall be the responsibility of the Contractor.

j) All cable routes shall be carefully measured and cable cut to the required

lengths and undue wastage of cables to be avoided.. While selecting cable routes, interference with structures, foundations, pipe line, future expansion of buildings, etc. should be avoided.

k) All temporary ends of cables must be protected against dirt and moisture to

prevent damage to the insulation. For this purpose, ends of all PVC insulated cables shall be taped with an approved PVC or rubber insulating tape. Use of friction type or other fabric type tape is not permitted. Lead sheathed cables shall be plumbed with lead alloy.

l) Wherever cable rises from underground/concrete trenches to

motors/switchgears/push buttons, these shall be taken in GI pipes of suitable size, for mechanical protection upto 300 mm distance of concerned cable gland or as instructed by the Engineer-in-charge.

m) Where cables pass through foundation/walls of other underground structures,

the necessary ducts or openings will be provided in advance for the same. However, should it become necessary to cut holes in existing foundations or


structures, the electrical Contractor shall determine their location and obtain approval of the Engineer-in-charge before cutting is done.

3.9.3.2 Installation of Cables Wherever cables are taken through masonry works and road crossings etc., they

shall be protected by running through GI pipes and Hume pipes respectively. Depth shall be 1200 mm from top of finished road surface and it shall extend for about 1070 mm on both sides of the roads.

Utmost care shall be taken to avoid scratches, kinks and cuts on the conductor

while transporting the cables to site or during installation. Suitable inhibiting grease shall be liberally applied to bare conductors, wherever they exist.

The junction boxes, cable end boxes etc. wherever required to be provided shall

have sufficient wiring spaces with regard to the sizes of cables indicated in the drawings. Wherever required, the items to be supplied for electrification shall be complete with requisite type of cable glands, cable boxes, termination etc. and other accessories which are necessary for the satisfactory installation/operation of the installations as per relevant statutory rules and regulations.

Installation of all cables should be as per E.I. Standards. Fuses should be graded

properly and should be selected based on the rating of cables. The cables shall be laid in trenches/overhead racks wherever available. The cables from cable trenches to the switcher shall be buried (as per standard practices and or taken through GI pipes to 1.2 m above ground/racks floor level. The cables taken over racks/ walls/ columns/ trusses shall be properly clamped using aluminium clamps of 16 SWG 1/4 hard or 3/4 hard sheet, the width varying from 12.5 to 25 mm at intervals of 750 mm. 225 mm minimum horizontal interaxial spacing shall be maintained when more than one cable is laid in same trench. Suitable and permanent type of cable markers is to be provided indicating the route and position of joints of cable. Loops should be provided at either ends of the cable. Identification tags should be provided for each cable in the trench at a distance of 3 metres.

Supply and installation of danger notice boards, where required, and other

provisions under the statutory rules and regulations shall be included in the scope of this work.

The Contractor has to provide materials and carry out the wiring work including

earthing according to IS 3043 unless otherwise specified and get it approved before using for work, by the authorised engineer of the Purchaser.

The complete installation work shall be conforming to NEC-1985 and complying with

the Indian Electricity Rules and to meet the approval of the State Electrical Inspector etc. Installation of all switch boards and distribution boards should be in conformity with Rule 51(1)(c) of I.E.R. 1958. MV installation should conform to I.S. 7732.

The cable terminations and earth terminations, wherever required, shall only be

using compression type cable glands and suitable lugs. All the materials to be supplied for this work shall be got approved by the concerned

engineer at site.


The work will be considered complete only if the following tests are conducted, by the contractor at his own cost, satisfactorily in the presence of the site Engineer and are:

a) Insulation test b) Earth resistance test and c) Continuity test

3.9.3.3 Laying of Cables (underground system)

a) Cables shall be so laid in ground that these will not interfere with other underground structures. All water pipes, sewage lines or other structures, which become exposed by excavation, shall be properly supported and protection from injury until the filling has been rammed solidly in places under and around them. Any telephone or other cables coming in the way are to be properly shielded diverted as directed by the Purchaser.

b) Cables shall be laid at minimum depth of 750 mm in case of LT & 1200 mm in

case of HT, from ground level. Excavation will be generally in ordinary alluvial soil. The width of the trench shall be sufficient for laying of required number of cables.

c) Sand bedding 75 mm thick shall be made below and above the cables. A layer

of bricks (full size) shall be laid on the edge, above sand bedding on the sides of cables and a flat brick to cover cable completely. More than one cable can be laid in the same trench by providing a brick on edge between two cables. However the relating location of cables in trench shall be maintained till termination. The surface of the ground after back filling the earth shall be made good so as to conform in all respects to the surrounded ground and to the entire satisfaction to the Engineer-in-charge.

d) For all underground cables, route markers should be used.

i) Separate cable route markers should be used for LT, HT and telephone

cables. ii) Route markers should be grounded in ground with with 1:2:4 cement

concrete pedestal size 230 x 230 x 300 mm. iii) Cable markers should be installed at an interval not exceeding 50 M along

the straight routes of cables at a distance of 0.5 M away from centre of cable with the arrow marked on the cable markers plate indicating the location of cable. Cable markers should also be used to identify change in direction of cable route and for location of every joint in underground cable.

e) RCC hume pipes for crossing road in cable laying shall be provided by

Contractor. RCC hume pipe at the ends shall be sealed by bituminous compound after laying and testing of cable by electrical Contractor without any extra charge.

3.9.3.4 Laying of Cables under Floors

a) GI class A pipe shall be used for laying of outgoing cables from distribution boards to various equipment. Preferably one cable shall be drawn through one


pipe. Size of pipe shall be such that after drawing of cable 40 % area is free. If length of pipe is more than 30 M, free area may be increased to 50 %.

b) Use of elbows is not allowed at all and number of bends shall be kept minimum.

Instead of using bends with sockets, pipe bending machine shall be used for making long smooth bends at site.

c) Ends of pipe shall be sealed temporarily while laying with cotton/jute/rubber

stopper etc. to avoid entry of building material. d) Exact locations of equipment shall be ascertain prior to laying of pipe.

3.9.3.5 Laying of Cable in Masonry Trenches

a) Masonry/concrete trenches of laying of cable shall be provided by Contractor.

However steel members such as MS angles/flats etc. shall be provided & grouted by electrical Contractor to support the cables. Cables shall be clamped to these supports with aluminium saddles/damps. More than one tier of cables can be provided in the same trench if the number of cables is more.

b) Entry of cables in trenches shall be sealed with bituminous MASTIC compound

to stop entry of water in trenches.

3.9.3.6 Laying of Cables in Cable Racks Cable Racks to be used for cables laid indoors except for single cables. The cable

racks shall be of ladder type fabricated out of structural steel, MS, GI or aluminium perforated as indicated. The cable racks shall be of adequate strength to carry the weight of cables with out sagging. Structural bracket grounted in the build up trenches to support the cable such supports shall be at intervals of not less than 750 mm centres. All the structural steel work shall be finished with two coats of paint over primer.

a) Cables shall be fixed in cable trays in single tier formation and shall be clamped

with aluminium flat clamps and galvanised bolts/unit. b) Earthing flat/wire can also be laid in cable tray along with cables. c) After laying of cables minimum 20 % area shall be spare.

3.9.3.7 Laying of Cables on Building Surface/Structure

a) Such type of cable laying shall be avoided as far as possible and will be allowed only for individual cables or small group of cables which run along structure.

b) Cables shall be rigidly supported on structural steel/masonry using individual

cast/malleable iron galvanised saddles and these supports shall be approximately 400 to 500 mm for cables upto 25 mm overall diameter and maximum 1000 mm for cables larger than 25 mm. Unsightly sagging of cables shall be prevented. Only aluminium/GI clamps with GI bolts/nuts shall be used.

c) If drilling of steel structure must be resorted to, approval must be secured from

the Engineer-in-charge and steel must be drilled where the minimum weakening of the structure will result.


3.9.3.8 Termination and Jointing of Cables a) Use of Glands All PVC cable upto 1.1 kV grade, armoured or unarmoured shall be terminated at

the equipment/junction box/ isolators/push buttons/control accessories, etc. by means of suitable size compression type cable glands armour of cable shall be connected to earth point. The Contractor shall drill holes for fixing glands wherever necessary. Wherever threaded cable gland is to be screwed into threaded opening of different size, suitable galvanised threaded reducing bushing shall be used for approved type.

In case of termination of cables at the bottom of the panel over a cable trench

having no access from the bottom, a close fit holes should be drilled in the bottom plate for all the cables in one line, then bottom plate should be split in two parts along the centre line of holes. After installation of bottom plate and cables with glands, it shall be sealed with cold sealing compound.

b) Use of Lugs/Sockets All cable leads shall be terminated at the equipment terminals, by means of crimped

type solder less connectors unless the terminals at the equipment ends are suitable for direct jointing without lugs/sockets.

The following is the recommended procedure for crimped joints and the same shall

be followed:

i) Strip off the insulation of the cable end with every precaution, not to severe or damage any stand. All insulation to be removed from the stripped portion of the conductor and ends of the insulation should be clean and square.

ii) The cable should be kept clean as far as possible before assembling it with the terminal/socket. For preventing the ingress of moisture and possibility of re-oxidation after crimping of the aluminium conductors, the socket should be fitted with corrosion inhibiting compound. This compound should also be applied over the stripped portion of the conductor and the palm surface of socket.

iii) Correct size and type of socket/ferrule/lug should be selected depending on size of conductor and type of connection to be made.

iv) Make the crimped joint by suitable crimping tool.

v) If after crimping the conductor in socket/lug, same portion of the conductor remains without insulation the same should be covered sufficiently with PVC tape.

c) Dressing of Cable inside the Equipment After fixing of cable glands, the individual cores of cable shall be dressed and taken

along the cableways (if provided) or shall be fixed to the panels with polyethylene straps. Cable shall be dressed in such a manner that small loop of each core is available inside the panel.


For motors of 20 HP and above, terminal box if found not suitable for proper dressing of an aluminium cables, the Contractor shall modify the same without any additional cost.

Cables inside the equipment shall be measured and paid for. d) Identification of Cables/Wires/Cores Power cables shall be identified with red, yellow & blue PVC tapes for trip circuits

identification, additional red ferrules shall be used only in the particular cores of control cable at the termination points in the switchgear/control panels and control switches.

In case of control cables all cores shall be identified at both ends by their wire

numbers by means of PVC ferrules or self sticking cable markers, wire numbers shall be as per schematic/connection drawing. For power circuit also wire numbers shall be provided if required as per the drawings of switchgear manufacturer.

3.9.3.9 Testing of Cables

a) Before energising, the insulation resistance of every circuit shall be measured from phase to phase and from phase to ground. This requires 3 measurements if one side is grounded and 6 measurements for 3 phase circuits.

b) Where splices or terminations are required in circuits rated above 650 volts, measure insulation resistance of each length of cable before splicing and/or terminating. Report measurements after splices and/or terminations are complete.

c) DC High Voltage test shall be made after installation on the following:

i) All 1100 Volts grade cables in which straight through joints have been

made. ii) All cables above 1100 V grade.

For record purposes test data shall include the measured values of leakage current

versus time. Cables shall be installed in final position with the entire straight through joints

complete. Terminations shall be kept unfinished so that motors, switchgear, transformer etc. are not subjected to test voltage.

The test voltage and duration shall be as per relevant codes and practices of Indian

Standards Institution. 3.9.3.10 Proforma for Testing Cables

Proforma - A Date of Test

a) Drum No. from which cable taken b) Cable from to


c) Length of run of this table metre d) Insulation resistance test :

Voltage of Megger ...….. Volts

i) between core-1 to earth...... Megaohm ii) between core-2 to earth...... Megaohm iii) between core-3 to earth...... Megaohm iv) between core-1 to core-2..... Megaohm v) between core-2 to core-3..... Megaohm vi) between core-3 to core-1..... Megaohm

e) High voltage test Voltage Duration

i) between cores and earth ii) between individual cores

Signature of Signature of Engineer-in-Charge Contractor Proforma - B Cable Laying

(To be shown for each cable separately, voltage wise)

Date(s) of Test:.............. Voltage of Megger used:...............

————————————————————————————— Continuity IR value (mega ohm) of cores ———————————————————————

Before laying Before back filling —————— ——————— Between value Between Value

————————————————————————————— 1) From........……….To....…………......PVC/XLPE..…..x..…..sq.mm LV/MV/HV cable..………….......m in length.

R-N R-N Y-N Y-N B-N B-N R-Y R-Y B-R B-R Y-B Y-B R-E R-E Y-E Y-E B-E B-E

Signature of Signature of Engineer-in-Charge Contractor


Proforma - C Cable Jointing

(To be shown for each cable separately, voltage wise)

Date(s) of Test:.............. Voltage of Megger used:...............

1 2 3 Number of Joint Location Type of cable(s) Type of joint (Indoor/Outdoor, straight through/termination, LV/MV/HV) Insulation resistance (Mega ohm) before jointing

Cable I - (a) Between R & Y Y & B B & R (b) Between R & N Y & N B & N (c) Between R & E Y & E B & E N & E Cable II - (a) Between R & Y Y & B B & R (b) Between R & N Y & N B & N (c) Between R & E Y & E B & E N & E

Insulation resistance (Mega ohm) of Jointed cable Cable I - (a) Between R & Y Y & B B & R (b) Between R & N Y & N B & N


(c) Between R & E Y & E B & E N & E Signature of Signature of Engineer-in-Charge Contractor Proforma - D Testing Before Commissioning (a) Cable Work Date(s) of Test:..............

(i) Details of high Voltage test conducted

System of supply................ Test Voltage applied….........kV….......Minutes Result of test-Satisfactory/Unsatisfactory. Voltage of Megger used:- Result of Megger testing:-

Between R & Y Y & B B & R Between R & N Y & N B & N Between R & E Y & E B & E N & E

b) FEEDER PILLAR:- i) Pillar Number: ii) Voltage of megger used:

iii) Result of megger testing:

4.0 APPROVED MAKES OF EQUIPMENT AND MATERIALS 4.1 Scope


The scope of this section covers the recommended makes of equipment, material components. The final choice of makes shall be indicated at the time of finalistation of order.

The makes of material offered by the contractor shall be indicated at the space

provided for proper evaluation of the offer and shall be one of the recommend makes. In the absence of such indication, the decision rests with the Purchaser/consultant.

4.2 Makes recommended The makes of material recommended are exhibited in respective section. The offers

shall be strictly on the basis of the makes recommended. Where specified make and model nos. are indicated in the schedule of

requirements, the supplier should quote for the same items.


4.3 List of Approved Makes of Equipment and Materials

Sl.No. Item Make of Materials/Equipment

1 1.1 kV grade XLPE insulated PVC sheathed Al./ Cu. Cable

CCI, NICCO, Torrent, Universal, Havells, Gloster, Traco

2 LT Cable joining & Termination kit

Raychem, M seal, Denson.

3 Cable glands, lugs, End termination kits

Gripwel, HMI, Denson, Multipressings, Dowell, Comet, Lapp Kabel

4 Starters, Contactors, relays Siemens, L&T, Schneider Electric, ABB, GE.

5 Current Transformer AE, Intrans, Resitech, kappa, Intech

6 Timer Legrand, GE, Siemens, EAPL

7 Intelligent meter L& T, Socomec (Diris), Krykard/ Conzerv/ Schneider

8 SDFU, Isolator L&T, Siemens, ABB, Schneider

9 Push Buttons Tecnic, Schneider, Siemens, BCH

10 Indicating lamps (LED type) Tecnic, Schneider, Siemens, BCH

11 Fuses/Fuse carriers Siemens, L & T, GE

12 Indicating meters & Energy meter

AE, MECO, L&T, Conzerv, Schneider.

13 Selector switches Reco, Essen, Kaycee, L&T.

14 MCB Distribution board Legrand, ABB, Indoasian, MK, Siemens

15 MCB, RCBO, RCBO Siemens, Legrand, Indoasian

16 660/1100 volt grade stranded pvc unsheathed wire with copper conductor

Finolex, RR Kabel, L&T, Lapp Kabel.

17 ACB, MCCB L&T, Siemens, ABB, GE, Schneider

18 Motor ABB,BHEL, Bharat Bijlee, Kirloskar

Electric, Siemens, Crompton Greaves, Alstom

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SECTION - 6.00 – FORMS FOR DIFFERENT DEEDS


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CONTRACT FORM (ON NON-JUDICIAL STAMP PAPER OF Rs.200/-)

THIS AGREEMENT made in ……… day of ……………… 20… between ………………… (Name of Owner) of …………………… (Address of Owner) (hereinafter called “the Owner”) of the one part and ……………………… (Name of Contractor) of …………………………… (Address of Contractor) (hereinafter called “the Contractor”) of the other part:

WHEREAS the Owner invited bids for the execution of work viz., ……………………… (Brief description of work) and had accepted a bid by the Contractor for the work in the sum of ……………………………………… (Contract price in words and figures) (hereinafter called “the Contract Price”).

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to.

2. The following documents shall be deemed to form and be read and construed as part of this agreement, viz.:

a. the Tender Document No……………….. and the Price schedule submitted by the Contractor.

b. the Owner’s Letter of Acceptance.

3. In consideration of the payments to be made by the Owner to the Contractor as hereinafter mentioned, the Contractor hereby covenants with the Owner to complete the work and to remedy defects therein in conformity in all respects with the provisions of the Contract.

4. The Owner hereby covenants to pay the Contractor in consideration of the execution of the works and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.

TOTAL CONTRACT PRICE:


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TIME OF COMPLETION: ……………………

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with their respective laws the day and year first above written.

Signed, Sealed and Delivered by the said ………………………………………… (for the Owner) in the presence of: ……………………………………………

Signed, Sealed and Delivered by the said ………………………………………… (for the Contractor) in the presence of ……………………………………………


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FORM OF PERFORMANCE GUARANTEE/BANK GUARANTEE BOND (On Non-Judicial Stamp Paper)

To Managing Director, …………………..(OUSHADHI) In consideration of the……………..................(hereinafter called The OUSHADHI) having offered to accept the terms and conditions of the proposed agreement between …………………….. and …………………………….. (hereinafter called “the said contractor(s)” for the work……………………………………..(hereinafter called “the said agreement”) having agreed to production of an irrevocable bank guarantee for Rs……….. (Rupees………………………………………. Only) as a security/guarantee from the contractor(s) for compliance of his obligations in accordance with the terms and conditions in the said contact. 1. We……………………………………(indicate the name of Bank)(hereinafter referred to as the “Bank”) hereby undertake to pay to the OUSHADHI an amount not exceeding Rs…….(Rupees……………………………………… only) on demand by the OUSHADHI. 2. We……………………….(indicate the name of Bank) do hereby undertake to pay the amounts due and payable under this Guarantee without any demur, merely on a demand from the OUSHADHI stating that the amount claimed is required to meet the recoveries due or likely to be due from the said contractor(s). Any such demand made on the Bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs…………… (Rupees…………………… only). 3. We, the said Bank, further undertake to pay the OUSHADHI any money so demanded notwithstanding any dispute or disputes raised by the contractor9s) in any suit or proceeding pending before any Court or Tribunal relating thereto, our liability under this present being absolute and unequivocal. The payment so made by us under this bond shall be a valid discharge of our liability for payment thereunder and the contractor(s) shall have not claim against us for making such payment. 4. We the said bank further agree that the Guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said agreement, and it shall continue to be enforceable till all the dues of the OUSHADHI under or by virtue of the said agreement have been fully paid, and its claims satisfied or discharged, or till the Engineer-in-charge, on behalf of the Government, certifies that the terms and conditions of the said agreement have been fully and properly carried out by the said contractor(s), and accordingly discharges this guarantee. 5. We the said bank further agree with the OUSHADHI that the OUSHADHI shall have the fullest liberty without or consent, and without effecting in any manner our obligations hereunder, to vary any of the terms and conditions of the said agreement or to extend time of performance by the said contractor(s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the OUSHADHI against the said contractor(s), and to forbear or enforce any of the terms and conditions relating to the said agreement, and we shall not be relieved from our liability by reason of any such variation or extension being granted to the said contractor(s) or for any forbearance, act of omission on the part of the OUSHADHI any indulgence by the OUSHADHI to the said contractor(s) or by any such matter


86

or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us. 6. The guarantee will not be discharged due to the change in the constitution of the Bank or the contractor(s). 7. We the said bank lastly undertake not to revoke this guarantee except with the previous consent of the OUSHADHI in writing. 8. The guarantee shall be valid up to ……………………..unless extended on demand by the OUSHADHI. Notwithstanding anything mentioned above, our liability against this gurantee is restricted to Rs………….. (Rupees………………. Only), and unless a claim in writing is lodged with us within six months of the date of expiry or extended date of expiry of this guarantee all our liabilities under this Guarantee shall stand discharged. Dated the………………………. Day of……………………For…………………………;. In presence of: WITNESS 1. For and on behalf of (The Bank)

Signature .............................................. Name & Designation ............................ ..............................................................

2. .............................................................. Authorisation No. ................................. Name & Place ....................................... Bank’s Seal ............................................

The above Guarantee is accepted by The Pharmaceutical Corporation (I.M) Kerala Ltd For and on behalf of The Pharmaceutical Corporation (I.M) Kerala Ltd Signature _____________________ Name _____________________ Designation _____________________ Dated _____________________ Note:


87

* For Proprietary Concerns Shri ___________________ son of _________________ resident of ____________________ carrying on business under the name and style of ________________ at ______________ (hereinafter called “the said Contractor” which expression shall unless the context requires otherwise include his heirs, executors, administrators and legal representatives).

* For Partnership Concerns

1. Shri_______________son of______________ resident of _____________________.

2. Shri_______________son of______________ resident of _____________________ carrying on business in co-partnership under the name and style of ____________ at ______________ (hereinafter collectively called “the said Contractor” which expression shall unless the context requires otherwise include each of them and their respective heirs, executors, administrators and legal representatives).

* For Companies

M/s. _______________ a company registered under the Companies Act, 1956 and having its registered office in the State of __________________ (Hereinafter called “the said Contractor” which expression shall unless the context requires otherwise include its administrators, successors and assignees).


88

FORM OF BANK GUARANTEE IN LIEU OF SECURITY DEPOSIT IN INDIVIDUAL

CONTRACT

(On Non-Judicial Stamp Paper) To Managing Director, …………………..(OUSHADHI) In consideration of the ………………(OUSHADHI) having its head office at …………. (which expression shall unless repugnant to the subject or context includes its administrators, successors and assignees) having agreed under the terms and conditions of Contract Agreement No.___________ dated___________ made between __________________ and ………….(OUSHADHI) connection with the work of _______________________________ (hereinafter called the said contract), to accept a Deed of Guarantee as herein provided for Rs. ____________ (Rupees _______________ only) from a Nationalised/Scheduled Bank in lieu of the security deposit to be made by the Contractor or in lieu of the deduction to be made from the Contractor’s bills, for the due fulfillment by the said Contractor of the term and conditions contained in the said Contract, We the ______________ Bank (hereinafter referred to as “the said Bank” and having our registered office at ________________________ do hereby undertake and agree to indemnify and keen indemnified ……..(OUSHADHI) from time to time to the extent of Rs. ________ (Rupees _______ only) against any loss or damage, cost, charges and expenses caused to or suffered by or that may be caused to or suffered by ………(OUSHADHI) by reason of any breach or breaches by the said Contractor of any of the terms and conditions contained in the said contract and to unconditionally pay the amount claimed by ……….(OUSHADHI) on demand and without demur to the extent aforesaid.

2. We, the _____________________ Bank, further agree that ………..(OUSHADHI) shall be the sole judge of and as to whether the said contractor has committed any breach or breachs of any of the terms and conditions of the said contract and the extent of loss, damage, costs, charges and expenses caused to or suffered by or that may be caused to or suffered by ….(OUSHADHI) on account thereof and the decision of ……..(OUSHADHI) that the said Contractor has committed such breach or breaches and as to the amount or amounts of loss, damage, costs, charges and expenses caused to or suffered to or suffered by or that may be caused to or suffered by …..(OUSHADHI) from time to time shall be final and binding on us.

3. We, the said Bank, further agree that the Guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said Contract and till at the dues of ……(OUSHADHI) under, the said Contract or by virtue of any of the terms and conditions governing the said Contract have been fully paid and i ts claimed satisfied or discharge and till the OUSHADHI of the contract certifies that the terms and conditions of the said Contract have been fully and properly carried out by the said Contractor and accordingly discharges this Guaranty subject, however, that ………(OUSHADHI) shall have no claim under this Guarantee after 90 (Ninety) days from the date of expiry of the defects Liability period as provided in the said Contract. ie. ___________ (date) or from the date of cancellation of the said Contract, as the case may be unless a notice of the claim under this Guaranty has been served on the Bank before the expiry of the said period in which case the same shall be enforceable against the Bank notwithstanding the fact that the same is enforced after the expiry of the said period.

4. ….........(OUSHADHI) shall have the fullest liberty without affecting in any way the liability of the Bank under this Guarantee or Indemnity from time to time to vary any of the terms and conditions of the said contract or to extended time of performance by the said Contractor or to postpone for any time and from time to time any of the powers exercisable by it against the said Contractor and either to enforcing or forbear from enforcing any of terms and


89

conditions governing the said Contract or securities available to ….........(OUSHADHI) and the said Bank shall not be released from its liability under these presents by any exercise by ….(OUSHADHI) if any liberty with reference to the matters aforesaid or by reason of time being given to the said Contractor or any other forbearance, act or omission on the part of ….(OUSHADHI) or any indulgence by ….(OUSHADHI) to the said Contractor or any other …..........(OUSHADHI) matter or thing whatsoever which under the law relating so sureties would but for this provision have the effect of so releasing the Bank from its such liability.

5. It shall not be necessary for …......(OUSHADHI) to proceed against the Contractor before proceeding against the Bank and the Guarantee herein contained shall be enforceable against the Bank, not withstanding any security which ….......(OUSHADHI) may have obtained or obtain from the Contractor at the time when proceedings are taken against the Bank hereunder be outstanding or unrealised.

6. We, the said bank, lastly undertake not to revoke this Guarantee during its currency except with the previous consent of ….(OUSHADHI) in writing and agree that any change in the Constitution of the said Contractor or the said Bank shall not discharge our liability hereunder.

Dated this ................ Day of ................,

In presence of: WITNESS

1. For and on behalf of (The Bank)

Signature ..............................................

Name & Designation ............................ .

.............................................................

2. .............................................................. Authorisation No. ................................. Name & Place ....................................... Bank’s Seal ............................................

The above Guarantee is accepted by ……(OUSHADHI) For and on behalf of ……..(OUSHADHI) Signature _____________________ Name _____________________ Designation _____________________ Dated _____________________ Note:


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* For Proprietary Concerns

Shri ___________________ son of _________________ resident of ____________________ carrying on business under the name and style of ________________ at ______________ (hereinafter called “the said Contractor” which expression shall unless the context requires otherwise include his heirs, executors, administrators and legal representatives).

* For Partnership Concerns

1. Shri_______________son of______________ resident of _____________________.

2. Shri_______________son of______________ resident of _____________________ carrying on business in co-partnership under the name and style of ____________ at ______________ (hereinafter collectively called “the said Contractor” which expression shall unless the context requires otherwise include each of them and their respective heirs, executors, administrators and legal representatives).

* For Companies

M/s. _______________ a company registered under the Companies Act, 1956 and having its registered office in the State of __________________ (Hereinafter called “the said Contractor” which expression shall unless the context requires otherwise include its administrators, successors and assignees).


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PROFORMA OF PRELIMINARY AGREEMENT

(To be executed on stamp paper of value Rs.200/- and submitted along with tender). Preliminary agreement entered into on this ..................... day of ....................... Between ……………………………………. (Hereinafter called Owner) on one part and Shri........................... (name and address of the Contractor) (Hereinafter called the Contractor) on the other part for the execution of the agreement as well as the execution of the (Name of Work). And where as the notice inviting tenders it is stated as follows. Before commencing the work of within a week of the date when the acceptance of tender has been intimated to him, the tenderer shall deposit an additional sum of Rs………………..which together with the amount of earnest money deposited shall be treated as security for the proper fulfillment of the same and he shall execute an agreement for the work in the scheduled form of agreement. If he fails to do this or fail to maintain a specified rate of progress, the security deposit shall be forfeited to The Pharmaceutical Corporation (I.M) Kerala Ltd and fresh tenders shall be called for or the matter otherwise disposed. If as a result of such measures due to the default of the tender to pay the requisite deposit sign contracts to take possession of the work any loss to the The Pharmaceutical Corporation (I.M) Kerala Ltd. results, the same will be recovered from him as arrears of revenue but should it be a saving to The Pharmaceutical Corporation (I.M) Kerala Ltd. the original contractor shall have no claim whatever to the difference. Recoveries to this or any other account will be made from the sum that may be due to contractor on this or any other contracts or under the Revenue Recovery Act or otherwise as The Pharmaceutical Corporation (I.M) Kerala Ltd. may decide. Now therefore these present witness and it is mutually agreed as follows: 1. The terms and condition for the said contract having been stipulated in the said tender

form to which the contractor has agreed, a copy of which is appended, and which forms part of this agreement, it is agreed that the terms and conditions stipulated there in shall bind the parties to this agreement, except to the extent to which they are abrogated or altered by express terms and conditions herein, agreed to and in which respect the express provisions herein shall supercede those of the said tender form.

2. The Contractor hereby agree and under take to perform and fulfill all the operation and

obligations connected with the execution of the said contract work viz. Construction of (Name of the work)

3. If the Contractor does not come forward to execute the original agreement after the said work is awarded and letter of acceptance issued in his favour or commits breach of any of the conditions of the contract as stipulated in the Notice inviting Tenders as quoted above within the period stipulated, The Pharmaceutical Corporation (I.M) Kerala Ltd. may rearrange the works otherwise or get it done otherwise at the risk and cost of the contractor and the loss so sustained by The Pharmaceutical Corporation (I.M) Kerala Ltd. can be realising from the contractor under the Revenue Recovery Act as if arrears of land revenue as assessed, quantified and fixed by an adjudicating authority consisting of The Pharmaceutical Corporation (I.M) Kerala Ltd. or any other officer or officers authorised by The Pharmaceutical Corporation (I.M) Kerala Ltd. taking into consideration the prevailing rates and after giving due notice to the Contractor. The decision taken by such authorised officer or officers shall be final and conclusive and shall be binding on the contractor.

4. The contractor further agrees that any amount found due to The Pharmaceutical

Corporation (I.M) Kerala Ltd. under or by virtue of this agreement shall be recoverable from the Contractor from the Contractor from his EMD and his properties, movable and immovable as arrears of land revenue under the provision of the Revenue Recovery


92

Act for the time being in force or in any other manner as The Pharmaceutical Corporation (I.M) Kerala Ltd. may deem fit in this regard.

In witness where of Sri................................., The Managing Director, The Pharmaceutical Corporation (I.M) Kerala Ltd. and Sri........………………………………………………….. Contractor, have set their hands on the day and year first above written, Signed by Sri.....................……………………………………. The Managing Director, The Pharmaceutical Corporation (I.M) Kerala Ltd. In the presence of witness 1. ................................ 2. ................................ Signed and delivered by Sri...................................., Contractor.


93

SECTION - 7.00 – SPECIFICATION AND SCHEDULE OF QUANTITIES

In Figure In Words

1.0 Supply, Erection, testing and commissioning of

vibro sifter as per the technical specificationLS 1

Grand Total

KITCO LTD

THE PHARMACEUTICAL CORPORATION (I.M) KERALA LTD. (OUSHADHI)

DESIGN, FABRICATION, SUPPLY, ERECTION, TESTING & COMMISSIONING OF VIBRO SIFTER FOR OUSHADHI AT MUTTATHARA, THIRUVANANTHAPURAM/ KUTTANELLUR,

THRISSUR

SPECIFICATION AND SCHEDULE OF QUANTITIES

Item.

No.Description of Items Unit Qty

Rate (Rs) Amount

(Rs)

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